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Home My WebLink AboutR-2007-230 Magic Clean Bid Award for Janitorial Services RESOLUTION NO. 2007-230 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AWARDING THE BID FOR JANITORIAL SERVICES FOR THE CITY OF DANIA BEACH TO MAGIC CLEAN, INC. AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH THE COMPANY FOR SUCH SERVICES; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), provides that contracts for the purchase of supplies, services, equipment and materials for the City government in excess of fifteen thousand dollars ($15,000.00) shall not be entered into or let except by authorization and approval of the City Commission, after advertisement for bids in a newspaper published in Broward County, Florida, with such publication to be published weekly for two (2) consecutive weeks with the first publication to be not less than fifteen (15) days prior to the reception of bids; and WHEREAS,the City Manager has determined that there is a need to contract for janitorial services for the City of Dania Beach Administrative Center and the Public Services Administrative building; and WHEREAS, bids and specifications for Janitorial Services were advertised and responses were received on October 2, 2007; and WHEREAS, the City Manager has determined, after review of the bids received, that such services can be provided at the least cost to the City by awarding the bid to Magic Clean, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That subject to the provisions of Section 2, below, the offer received from Magic Clean Inc. for janitorial services for the City facilities known as the Administrative Center (exclusive of those spaces occupied by the Broward Sheriffs Office), and the Public Services Administrative Building, as such services are identified in substantial form in Exhibit "A", attached, is approved and accepted, and the appropriate City officials are authorized to execute an agreement with the company for such services in the amount of$12,933.00 for the initial year and two additional one year renewals with mutal consent of both parties under the same terms and conditions. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to such agreement as are deemed necessary and proper for the best interests of the City. Such agreement and award of the bid shall not be deemed finally accepted by the City unless and until the City has completed its execution of the agreement. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on November 27, 2007. B BA TO MAYOR-C MISSIONER ATT LOUISE STILSON, CMC CITY CLERK APPROVED AS TO CORRECTNESS: (7 BY: r—�2 i TH MA J. SBRO CITY ATTORNEY 2 RESOLtiTION#2007-230 EXHIBIT "A" SERVICE FOR ADMINISTRATION CENTER(CITY HALL) 100 West Dania Beach Blvd., Dania Beach, FL Work to be done Monday through Friday after 5 p.m. Daily: • Dust and clean all fixtures (including restrooms), counter tops, doors, door frames, kick plates, tables, chairs and window ledges and baseboards • Empty waste receptacles and wash as necessary • Empty and damp clean all outside ash trays • Clean, sanitize and polish drinking fountains • Sweep, dust mop, vacuum and damp mop all floors • Disinfect all tables, sinks and kitchen counters • Spot clean glass doors, glass windows and mirrors • Spot clean carpets as needed • Refill all paper and soap dispensers, replace urinal disinfectant blocks as needed • Spot clean restroom partitions and walls • Disinfect exterior of all appliances and cabinet doors • Clean and sanitize all telephones • Lock entrance doors and turn lights off after completion of daily work Once Per Mouth • Polish all office furniture, desks, credenzas, shelves, etc. • Vacuum fabric type furniture and wipe clean plastic and leather f imiture • Dust light fixtures and ceiling vents Additional services upon request: • Strip and refinish floors • Carpet cleaning by hot water extraction • Outside window washing 3 RESOLUTION#2007-230 SERVICE FOR PUBLIC SERVICES DEPARTMENT OFFICES 1201 Stirling Road, Dania Beach, Florida Cleaning to be done after 5 pm Three times per week: • Dust and clean all fixtures (including restrooms), office furniture, file cabinets, desks, credenzas, counter tops, display units and window ledges • Spot clean doors, doorframes, light switches and walls • Empty and wash all ashtrays, clean all sand urns • Empty all waste receptacles and take out to designated area • Clean all internal glass partitions and entrance glass • Clean and sanitize drinking fountains and water coolers • Vacuum and spot clean all carpeted areas • Dust and damp mop all ceramic and resilient floor areas • Sweep all concrete floor areas • Disinfect all tables, sinks and kitchen counters, disinfect exterior of all appliances • Refill all paper and soap dispensers • Clean and polish all restroom fixtures and dispensers • Clean and disinfect wash basins, toilet bowls, urinals • Clean and disinfect restroom walls and partitions • Clean and sanitize all telephones • Mop all restroom floors with germicidal solution • Polish all metal and mirrors in restrooms • Clean janitors closet • Turn off designated lights and lock doors and windows Once a month • Damp wipe all high and low shelves, surfaces and comers beyond the reach of normal dusting, dust all picture frames • Polish all office furniture, desks, credenzas, shelves, etc. • Vacuum fabric type furniture and wipe clean plastic and leather furniture • Clean and polish all chrome chairs and table legs • Dust all Venetian blinds • Dust light fixtures and ceiling vents 4 RESOLUTION#2007-230