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HomeMy WebLinkAboutR-2007-239 Camp Dresser and Mckee WO #13 RESOLUTION NO. 2007-239 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE STATE REVOLVING FUND LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING A WORK ORDER FOR $66,374.00 FOR DEVELOPMENT OF DESIGN AND BID PACKAGES BY THE FIRM OF CAMP DRESSER AND MCKEE FOR THE WATER TREATMENT PLANT REHABILITATION PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER; PROVIDING ASSURANCES; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The City Commission previously adopted Resolution 2002-120 approving the Water, Wastewater and Stormwater Facilities Plan. The Plan defines future capital infrastructure needs for the water, sewer and stormwater systems in the City and recommends improvements to each system based on current deficiencies, anticipated growth demands and compliance with federal and state environmental mandates; and WHEREAS, the rehabilitation of the existing water treatment plant was identified in the plan as one of the major projects to be constructed to address water quality and supply needs for the future; and WHEREAS, the City has requested a work order from Camp, Dresser and McKee for services associated with the rehabilitation of the water treatment plant; and WHEREAS, this work order includes replacement of existing cat-walks, replacement of existing aerators and accelerator equipment, rehabilitation of the filters, and a series of on-site upgrades for code compliance; and WHEREAS, a series of construction/repair contracts will subsequently be issued as a result of work completed under this work order; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS FOLLOWS: Section 1. That the foregoing findings are incorporated by reference and made a part of this Resolution. Section 2. That the City Manager is authorized to execute a Camp Dresser and McKee work order in the amount of$66,374.00. Section 3. That the Director of Finance is authorized to appropriate retained earnings in the water fund for such cost. Section 4. That the City Manager is authorized to delegate responsibility to appropriate City staff to carry out technical, financial, and administrative activities associated with the work order. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on December 11, 2007. /54/ BOB NT MAYOR OMMISSIONER ATTEST: rca� 2,�.J.J LOUISE STILSON, CMC CITY CLERK APPROVES TOMAND CORRECTNESS: BY: THO ASJ. PdliRO CITY ATTORNEY 2 RESOLUTION#2007-239 EXHIBIT ONE CITY OF DANIA BEACH MISCELLANEOUS WATER TREATMENT PLANT REHABILITATIONS - PACKAGE 1 ENGINEERING SERVICES Work Order No. 13 Scope of Work I. Background The City of Dania Beach operates a 3 mgd lime softening water treatment plant. Many of the existing lime softening water treatment plant's process components have deteriorated over the years and may have surpassed their normal service lives. As a result, keeping the plant operational is a daily challenge to the plant operations staff and required maintenance has increased. In order to avoid further equipment failures, the City would like the lime softening plant to be rehabilitated. Numerous miscellaneous safety and structural deficiencies were noted by three different parties: 1. In March 2006, CDM performed a site walkdown at the WTP. The purpose of this visit was to evaluate the condition of various plant components and develop a rehabilitation program that can be implemented without causing unnecessary disruptions to plant operations. Present at this visit were two process engineers, an electrical engineer,a structural engineer and a mechanical engineer. The visual inspection of the WTP consisted of the following areas: ■ Single story control building ■ Lime softening units and associated elevated walkways ■ Lime silo ■ Lime pump room ■ Filter tanks ■ Exterior of East and West Clearwells 2. Independent of the CDM evaluation, the City has kept track of required improvements and in many cases has solicited quotations for the work. cm 1-8 Mm019211 V3W2007 3. In October 2007, The Broward County Health Department and the Florida Department of Environmental Regulation noted several safety and miscellaneous items that require immediate attention. These items include: ■ Un-permitted temporary sodium hypochlorite system; ■ Underground sodium hypochlorite piping with no secondary containment; ■ Fluoride (hydrofluoric acid) piping with no secondary containment; ■ Oil water storage tank with no containment; ■ Repairs or medications to the chlorine gas system scales and alarms. This proposal will address the items noted in Table 2-1. Because of budgetary concerns,remaining tasks may be addressed in a future package (#2). II. General Description of Work 2.1 Items to be Included in Package The items needing attention are included in the Table 2-1: Table 2-1 List of Items to be Addressed Brief Description Of Concerns (Also See Item Additional Details That Proposed Se uence Packa a No Item Follow) Solution 1 catwalks and aerators (2- 1 set per Corroded affected eqpt t unit Replace catwalks and cat walks (elevated Corroded affected eqpt 2 walkways) Replace in kind catwalks and stairway on east end of Corroded affected eqpt 3 catwalk Replace catwalks and stairway on west end of Missing affected eqpt 4 catwalk Procure and install catwalks and Corroded affected eqpt 5 cable traV under catwalk Replace catwalks and worn out affected eqpt 6 accelator mixers Replace in kind catwalks and lime softener drive units worn out Replace with affected eqpt 7 2 newer model catwalks and affected eqpt 8 accelator weirs corroded re lace catwalks and aceelator interior affected eqpt g piping & gates corroded e lace Cm 2-g Mm01 9 2111/3 0 2W7 Brief Description Of Concerns (Also See Item Additional Details That Proposed Se uence Package No Item Follow) Solution catwalks and accelator veins under replace with affected eclipt 10 drive unit bolts stainless catwalks and accelator external & affected eclipt 11 internal corroded blast & paint filter 12 filter tanks external Corroded Clean and repaint backwash valves and Old Replace as filter 13 actuators needed filter 14 filter flush piping old Replace old filter internal fixed filter 15 equipment Replace 2 filter 16 filter underdrains Old Replace filter 17 fitter media Spent Replace back wash Now meter Broken filter 1S broken Replace Old and no backup(1 only) Procure filter 19 filter backwash pump uninstailedspare filter 20 filter troughs Corroded replace isolation valve filter 21 between 2&3 does not seat replace misc System broken, missing or chlorination 22 ancillaries inadequate replace 3 chlorination 23 chlorine building not sealed upgrade chlorination 24 safety equipment missing upgrade misc piping and chlorination 25 valves broken replace chemical Leaking systems 26 Lime slurry pumpRepair or replace chemical east!west clearwell Underground valve broken 4 systems 27 interconnect Re lace valve chemical wom out systems 28 lime slurry tanks Replace chemical possible cross connect Provide backflow systems 29 chemical fill water lines preventors b1dq 30 generator room fire door does not exist Procure and install Located in electrical room bldg 31 water heater Move Broken bldg 32 bathroom exhaust fans Replace 5 exhaust fan for does not exist mezzanine compressor bldq 33 area Procure and install generator room exhaust does not exist bldg 34 fan Procure and install broken, missing or bldg 35 misc ancillaries inadequate Procure and install cm 3-8 Mm019211113012007 To address the above concerns, CDM recommends modifications and repairs relating to the lime softening process. These actions are necessary to maintain continuous plant operations. In the future, there are plans to construct a nanofiltration plant on the site. Other plant deficiencies not noted above will be addressed at that time or in a second lime softening plant rehabilitation package. The required work is delineated above. This scope of work is for engineering services associated with the necessary repairs described above. The services to be provided consist of the following: ■ Kickoff meeting; ■ Walkdown(s) to supplement the work performed in 2006 and to obtain data for as-built drawings; ■ Preparation of as-built drawings wluch will be limited to affected areas; ■ Preparation of bid packages including Specifications and required drawings and/or sketches; ■ Opinion of Probable Cost. Construction-phase services may be provided under a separate work authorization if required. III. Scope of Work 3.1 Tasks Task 1 Kick-off Meeting Consultant will schedule,prepare for, and attend a project kick-off meeting with City staff. The primary purpose of the meeting is to establish appropriate lines of communication, review data needed for establish ng initial system sizing and design criteria, discuss a conceptual schedule, review the City's objectives for the project, and discuss any specific equipment preferences of City staff. Task 2 Site Investigations To collect the required level of detail to produce the bid documents, walkdowns will be performed, specifically in the areas that need repair or renovation. This information will be used in Task 3. During the plant walkdowns,plant operators will be interviewed to obtain required information. CM 4-8 MmOl 92V11 M12007 Task 3 Prepare As-built Drawings of Selected Areas CDM is already in possession of general site plan drawings and survevs (in AutoCAD format), and 20+ year old paper copies of design drawings for the lime softening plant. To provide enough data for the bid package(s), relevant information from the design drawings and the walkdowns will be put in AutoCAD format. These drawings will be limited to the areas where repairs or upgrades are required. Photographs will be included as necessary. Task 4 Design Based on discussions with the City at the kick-off meeting, previous meetings,and Consultants analysis of required site improvements, Consultant shall prepare up to five (5) Bid Package(s) as noted in Table 2-1 for the required improvements. Each will include, as a minimum a summary of required improvements for both lime softening traits. This summary will address necessary improvements to the units'internal components, exterior surfaces, aerators, catwalks, etc. If required the packages can be prepared separately, using a phased approach, to meet the city's schedule. Task 5 Project Specifications The design documents shall include Specifications consisting of a clearly defined scope of work, reconunended construction sequencing for each package, and required technical specifications. The intent is to keep shutdowns of the equipment to a minimum. It is assumed that any"front end'documents will be added and coordinated by the CITY. The documents will be adequate for use in obtaining State Revolving Funds (SRF) if desired. Task 6 Construction Drawings and Sketches Consultant shall prepare drawings and/or sketches of the proposed improvements which shall show the location, size, and spatial relationships between existing and proposed structures, equipment, and other improvements. The level of detail will be limited to that required to adequately describe the work to the contractors. Many of the improvements will be done in kind with no calculations or design details. Drawings shall be prepared in AutoCAD format. Photographs may be used in conjunction with the drawings to demonstrate the work required. Caul 5-8 M-019211 (1200] Task 7 Engineer's Opinion of Probable Cost Consultant shall prepare an engineer's opinion of probable cost which is based on the improvements reflected in the Bid Package. It will be based on quotations already received and estimates of other work required but not quoted. Task 8 Project and Quality Management Consultant shall provide the following services related to project and quality management for the project: ■ Project Update/Press Meetings: the Consultant's project manager shall attend monthly status reporting meetings during the design phase. ■ Quality Control / Technical Review: Consultant shall maintain a program of quality control during the design process. A formal Technical Review Committee (TRC) will be formed near the b banu- ng of the design phase. One formal TRC meetings will be scheduled during the design process (at 90%). The project design team shall present the project design to the TRC and respond to questions and comments. ■ Preparation of Status Reports: Consultant's project manager shall prepare and submit with each invoice monthly written progress reports summarizing activities completed during the preceding month, and identifying any problems which have arisen, or anticipated needs of the project team. III. Assumptions The following assumptions were made in preparing the scope of work: ■ Any applications for acquiring State Revolving Fund (SRF) loans will be prepared by others. CDM will provide the documentation required to support the application(s). ■ Since all the items in this work are considered to be maintenance, repairs, replacements or nunor modifications and do not affect the process, no permits will be prepared for the various regulatory agencies having jurisdiction over the plant. ■ The proposed schedule assumes that data requested from the City and City comments on the progress submittal are provided in a timely manner. ■ Due to the age of the equipment, a best effort specification will be provided for some of the equipment to be replaced. If there is insufficient data or the original is no longer available, a substitute model may be specified. cm 6-8 MMD192,1 1rern2007 IV. Schedule The following is a tentative schedule for budgeting purposes: Task Days from Previous Task Days from NTP Kick-off meeting 14 Site walkdowns 7 21 Prepare as-built drawings of affected areas 14 36 Draft Design Packages (90%) (up to 5) 28 64 CITY review 7 71 Final Design Documents 7 79 The first submittal (considered 90% complete) shall consist of four (4) complete sets of drawings and a Project Manual for each of the 5 packages. Depending on the city's needs, the bid packages may be submitted individually. After incorporating any comments by the CITY, the CONSULTANT shall submit one complete final set for each package suitable for competitive bidding by general contractors. V. Proposed Compensation Engineer shall perform the services defined in this scope of work for a lump sum fee of $ 66,374 which includes labor, sub-consultants, and other direct costs. Invoices will be submitted to the City and paid monthly based on the percentage of work completed to date. cm 7-8 Mm0192\19512007 IN IVTTNESS OF THE FOREGOING, the parties have executed this Work Authorization effective on the date first appearing above. APPROVED FOR FORM A� CITY OF DANIA BEACH CORRECTNESS / A Florida municipal corporation ATTEST: Ivan Pato, ITY Ma ger Louise Stilson, CITY Clerk Thomas J. Ansbrb, Y Attorney o on, yor Signed, sealed and delivered in the presence: WITNESSES: CAMP DRESSER & McKEE INC. I i By: Jonatl Z. Goldman, P.E. BCEE STATE OF FLORIDA Associat COUNTY OF BROWARD The foregoing instrument was acknowledged before me on 2007,by Jonathan Z. Goldman, as Associate of Camp Dresser&McKee Inc., a Massachusetts corporation authorized to do business in Florida, on behalf of the corporation. He is personally known to me or has produced as identification and did (did not) take an oath. Notary Public, State of Florida (Signature of Notary taking Acknowledgment) Name of Notary Types,Printed or Stamped My Commission Expires: cm 8-8 MM0192M W/200] 5 ! § \ � \�44 ) 2 / : < ! - » a - \ \ : \