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HomeMy WebLinkAboutSpecial Meeting - November 27, 2007 - 6:00 p.m. MINUTES OF SPECIAL MEETING DANIA BEACH CITY COMMISSION TUESDAY, NOVEMBER 27, 2007 — 6:00 P.M. 1. Call to Order Mayor Anton called the meeting to order at 6:00 p.m. 2. Roll Call Present: Mayor: Bob Anton Vice-Mayor: Albert Jones Commissioners: John Bertino Anne Castro Patricia Flury City Manager: Ivan Pato City Attorney: Thomas Ansbro City Clerk: Louise Stilson 3. Presentation and selection of a Consultant to prepare the Unified Land Development Code Her Planning Group Henry Iler, AICP, President, Iler Planning Group, introduced the members of his team and presented a Power Point, which is attached to and incorporated into these minutes. Zach Graeve, Design & Marketing, Iler Planning Group, also spoke during the presentation. Laurence Leeds, AICP, Director of Community Development, confirmed this is a City-wide review which will include the TOD/TOC. Mr. Iler responded to Commissioner Castro that they would meet with all community groups for guidance in the process. They want to get people involved; get to know the history of each area; and get different views within each sub-group in order to reach consensus to have one code for the whole City. Mr. Iler explained for Vice-Mayor Jones the process to use the proposed Web-based file transfer system. He confirmed this feature is included in their cost. Mr. Iler reassured Commissioner Flury that the project would be completed within the 10-12 month timeframe. He noted they have established strategies that have never been used before. These will keep them on track through direct communication and coordination with staff. Mr. Iler responded to Mayor Anton that they would be willing to look at lowering the cost of meetings. Michele Mellgren & Associates, Inc. Michele Mellgren, Principal, The Mellgren Planning Group, introduced the members of her team and presented a Power Point, which is attached to and incorporated into these minutes. Sasha Forbes, Planner and Community Outreach Specialist, described the community outreach approach. Jeffrey Katims, AICP, Senior Associate, addressed some of the problems with the current City Code. He indicated the code update would be a 14 month process, depending on the number of public meetings. They will address the marine issues and the County-City zoning differences, develop strategies for outreach and public participation and finally determine how the code would best be organized. Ms. Mellgren advised her firm would provide new software that would be uploaded to the City Website, at no additional cost to the City. She explained how people would be able to look at their specific zoning information through our Web page. Ms. Mellgren advised they would be willing to market this product through the Dania Press or any other way to get the word out to Dania Beach residents. Mayor Anton suggested the City Manager and City Attorney work with both firms to see what financial arrangements could be made. Commissioner Flury felt comfortable with both companies; however, she would like to see us use someone new. She does not want to delay this project anymore and would prefer to make a decision tonight. Commissioner Flury was impressed with the creativity of the Mellgren Planning Group. Commissioner Castro noted both companies were excellent, and she was impressed with the Mellgren Planning Group. Director Leeds noted that he would prefer to come back with a recommendation on December 11, 2007. Vice-Mayor Jones indicated that he was leaning toward the Iler Group, and that he was impressed with the Mellgren Planning Group. He pointed out that some of the Iler Group members were not present tonight, so his decision tonight would be Michele Mellgren and Associates. Commissioner Bertino noted they were both experienced companies. He thought the Mayor had the best idea to let the City Manager talk with both groups and come back with a recommendation. Minutes of Special Meeting 2 Dania Beach City Commission Tuesday,November 27,2007—6:00 p.m. Mayor Anton noted both groups did excellent presentations. He thought the Iler Group was lacking the marine industry portion, which is very important for our City. Mayor Anton was more impressed with the presentation by the Mellgren Group and the fact that they were all present tonight. Commissioner Flury motioned for the City Manager to enter into negotiations with the Mellgren Planning Group to prepare the Unified Land Development Code; seconded by Commissioner Castro. The motion carried on the following 4-1 Roll Call vote: Commissioner Bertino No Vice-Mayor Jones Yes Commissioner Castro Yes Mayor Anton Yes Commissioner Flury Yes 4. Adjournment Mayor Anton adjourned the meeting at 7:05 p.m. ATTEST:, � CITY OF DANIA BEACH ��e jkhJ LOUISE STILSON, CMC OB T CITY CLERK MAYOR46MMISSIONER Approved: December 11, 2007 Minutes of Special Meeting 3 Dania Beach City Commission Tuesday,November 27, 2007—6:00 p.m.