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Home My WebLink AboutR-2008-009 CGA Water Main Upgrade RESOLUTION NO. 2008-009 A RESOLUTION OF THE CITY OF DANIA BEACH,FLORIDA,AUTHORIZING THE CITY MANAGER TO PURCHASE SERVICES FROM CALVIN, GIORDANO AND ASSOCIATES RELATING TO ENGINEERING SERVICES FOR THE WATER MAIN UPGRADE 2008 PROJECT, SUCH SERVICES NOT TO EXCEED FIFTY ONE THOUSAND ONE HUNDRED FIFTY FIVE DOLLARS ($51,155.00); PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that certain agreement with Calvin Giordano and Associates in an amount not to exceed fifty one thousand one hundred fifty five dollars($51,155.00)for engineering services for the water main upgrade project, with the proposal in substantial form as Exhibit "A", attached, is approved and the appropriate City officials are authorized to execute it. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the agreement for such services which are deemed necessary and in the best interest of the City of Dania Beach. Section 3. That the Director of Finance is authorized to appropriate retained earnings to fund this project. Section 4. That all resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on January 8, 2008. b/ BOB A TO MAYOR—C MMISSIONER AT EST: LOUISE STILSON, CMC CITY CLERK APPROVED AS T FO AND CORRECTNESS: BY: THOMA J, NSBRO CITY ATTORNEY 2 RESOLUTION#2008-009 S Calvin, Giordano S Associates, Inc. E X C E P T 1 O N A L S O L U T I O N S 5 s December 21. 2007 Mr. Dominic Orlando Public Services Director City of Dania Beach 100 W. Dania Beach Boulevard Dania Beach, FL 33004 RE: NW 7th Ave. and NE 2nd Street Water Vain Replacement CGA Proposal No. 07-1259 Dear Mr. Orlando, We are pleased to submit this proposal for Professional Services on the above referenced project located in the City of Dania Beach. 1. Professional Engineering Services A. Civil Engineering Engineering Construction Engineering & Inspec ion 1. Design and fast track permits for the replacement of a 6 inch water unidpai Engineering main with an 8 inch water main on NW 7th Ave between NW IOth Transportation Planning&Traffic Engineering Street and NW 7th Street, consisting of approximately 1,100 linear Surveying&snapping feet. The design is to include replacement of water services, tie in Planning points, fire hydrant replacement, and abandonment of the old water Landscape Architecture main. Engineering during construction will include field observation, & Environmental services as-built drawings, and certifications to place the water mains in Construction Services service. Indoor Air Quality Data Technologies & Development 2. Design and fast track permits for the replacement of an existing water Emergency management main on NE 2nd Street between NF, 5th Ave and Gulfstream Road Services Servic g code services with approximately 1,350 linear feet of 8 inch water main. The design BUddlins to include water service locations and tie-in points. The old water main will be abandoned in place and only removed where conflicts 1800 Eller Drive, Site 600 arise. Engineering during construction will include field observation, Fort Lauderdale, FL 33316 as-built drawings, and certifications to place the water mains in Phone-954.921.7781 Fax. 954921.8807 service. www.calvin-glordano.com Fort Lauderdale West Palm Beach Orlando Fort Pierce Homestead DC, in her'_I.2(", Page-ul v Il. Professional Surveying Sen ices A. Prepare a route survey for civil design along N\�r 7th Avenue, the project limits will be from the intersection of NW 7th Street north through the intersection of NW 8th Street and will cover the full right of way of NW 7th Avenue. The survey will include all above ground improvements. trees. utility inverts and cross sections at 50 ft. intervals. A baseline of survey will be established and benchmarks will be provided. B. Prepare a route survey for civil design along SE 2nd Street, the project limits will be from the intersection of SE 5th Avenue east to Gulfstream Road and will cover the full right-of-way . The survey will include all above ground improvements, trees, utility inverts and cross sections at 50 ft. intervals. A baseline of survey will be established and benchmarks will be provided. III. Professional Construction Services A. The following scope is based on three (3) months of construction time as specified on attached breakdown. Am additional time he}ond ,vill need an approved agreement. This includes site work on-site on',y. Based on one l 1) time certification only. 1. Meeting with contractor and appropriate regulatory agencies when requested and necessary for consultation or conferences in regard to construction of the project. 2. Make daily inspections for compliance with plans and specifications. Make interim inspections for substantial completion, review, approve and process pay requests and perform a final inspection to determine, in general, if the work has been completed in conformance with the intent of the contract documents 3. Review as-builts provided by the contractor. 4. Review and process closeout packages. Ue.cmber�I.'n0_ Va•e of `. BASIS OF PROPOSAL • Any opinion of the construction cost prepared by Calvin, Giordano & Associates. Inc. represents its judgment as a design professional and is supplied for the general guidance of the CLIENT since Calvin. Giordano & Associates. Inc. has no control over the cost of labor and material. or over competitive bidding or market conditions. Calvin, Giordano & Associates, Inc. does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to the CLIENT. • Any outside engineering services, studies, or laboratory testing not specificalb, mentioned in the Scope of Services gill be the responsibility of the CLIENT. All municipal, permit, and agency fees as well as Title Certificates will be paid by the CLIENT. • Basic services outlined within this proposal shall be considered complete when the project plans are submitted to the regulatory agencies for Certification. • Calvin, Giordano & Associates, Inc. is performing the consultant services set forth in this Agreement strictly as a professional consultant to CLIENT. Nothing contained in this Agreement shall create any contractual relationship between Calvin, Giordano & Associates. Inc. and anv contractor or subcontractor performing construction activities on the project. or anv of CLIENT's other professional consultants. • Caly in, Giordano & Associates, Inc. is performing the surveying services set forth in this Agreement strictly as a professional consultant to CLIENT . Nothing contained in this Agreement shall create any contractual relationship between Calvin, Giordano & Associates and any contractor or subcontractor performing construction activities on the project, or any of CLIENT's other professional consultants. • Calvin. Giordano & Associates, Inc. shall not be responsible for the contractor's schedules or failure to carry out the construction in accordance with the construction documents. Calvin, Giordano & Associates, Inc. shall not have control over or charge of acts or omissions of the contractor, subcontractors, or their agents or employees, or of any other persons performing portions of the construction. • Calvin, Giordano & Associates, Inc. will ensure that all consultants carry proper insurance, including professional liability insurance, if appropriate. • Permit construction certification will include one partial and one final inspection. ADDITIONAL FEES The following services are NOT included in this proposal and will be considered Additional Services, which will be addressed in a separate contractual agreement. The services include but are not limited to: I),.ember'_1 2ml- Paee-1 ' v • Architectural, structural (i.e., retaining walls, bridges, docks), mechanical (i.e.. fire pumps), fire protection.. geoteclnical and testing, environmental assessment, power, gas, telephone, cable television, site lighting services. • Calculations for needed fire flow for site demands, based on building type use and size, if required. • Calculations of off-site flood stages. • Construction quality control inspections. • Off site engineering and negotiations for off-site easements, if required (other than as specified in the Scope of Services). • Permit application or negotiation with permitting authorities other than those specifically listed herein. • Preparation of construction contract documents, other than drawings and technical specifications (e.g., bid schedule, project manual); • Professional land surveying not included in the scope of services (i.e.. buried utility investigation, easement research, condominium documents, project stake- out and as-built drawings). • Professional services required due to conditions different from those itemized under the Scope of Services or due to events beyond the control of Calvin. Giordano & Associates. Inc. • Professional services required, due to changes in the site plan initiated bN the CLIENT, their representatives or other consultants (e.g.. architects, landscape architects, etc.) after either design or preparation of the construction drawings has commenced. • Re-review of rejected shop drawings. • Review and approval of Contractor pay requests. • Review of Data supplied by the Client (i.e. GIS data sets, databases. Aerial images, etc.) required for integration into this project. • Review of shop drawings for contractor or Client selected alternatives, materials, products, etc. • Special shop drawing annotation and modification to expedite shop drawing approval process. • Updated boundary survey, site evaluation or closing assistance work, unless specified above. REIMBURSABLE EXPENSES Uc�cnihcr L Pasr Calvin, Giordano & Associates, Inc. and its consultants will he reimbursed for the printing ofdray`ings and specifications, deliveries. Federal Express services, required tray°el time and travel expenses, long distance telephone calls, fax transmittals, postage, fees paid for securing approval of authorities having jurisdiction over the project. renderings, models and mock-ups required be CIFFINT. as required. Reimbursable expenses and sub-consultant invoices will be billed directly to the C1JEN-1 at a multiplier of 1.25. MEETING ATTENDANCE Due to the difficulties of predicting the number or duration of meetings. no meetings other than those listed above, are included in the Schedule of Fees shown below. Preparation for and meeting attendance, as necessary, will be provided on a time and materials basis and will be billed at the standard hourh rates in accordance with the attached Hourly Rate Schedule. SCHEDULE OF FEES Calvin. Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as shown in the proposed Schedule of Fees: PROPOSED SCHEDULE OF FEES 1 Professional Engineering Services A Professional Civil Engineering Services $17,185.00 II Professional Surveying Services $21,370.00 III Professional Construction Services $12,600.00 IV Meetings not included in I thru III Hourly TOTAL Lump Sum (Plus Hourly Services) $51,155.00 December 21 2007 Page 6 of 9 TERMS OF THE AGREEMENT • Calvin, Giordano & Associates, Inc. agrees to indemnify, hold harmless and, at CLIENT's option, defend or pay for an attorney selected by CLIENT, to defend CLIENT, its officers, agents, servants, and employees against any and all claims. losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from or related to any acts, omissions or negligence of Calvin, Giordano & Associates, Inc. • Calvin. Giordano & Associates, Inc. and the CLIENT agree by their signatures on this document that each party will not hire or attempt to hire any staff from the other party while under contract together. • Calvin, Giordano & Associates, Inc. is preparing and providing drawings, plans, specifications and other documents as outlined in the scope of services for this Agreement for use in the construction of this project, based upon design and construction criteria prepared and provided by others, including but not limited to the CLIENT and CLIENT's consultants. Calvin, Giordano & Associates, Inc. is not responsible for any errors and omissions in the aforesaid design and construction criteria provided by others. • CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates, Inc.'s option, defend or pay for an attorney selected by Calvin, Giordano & Associates,Inc., to defend Calvin, Giordano & Associates, Inc., its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from, or related to any acts, omissions or negligence of CLIENT or its consultants. • CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.'s liability for any and all claims that CLIENT may assert on its own behalf or on behalf of another, including but not limited to claims for breach of contract or breach of warrantv. to the amount of fees paid to Calvin, Giordano & Associates, Inc. pursuant to this Agreement. • Drawings, specifications, and other documents and electronic data furnished by Calvin, Giordano &Associates, Inc. in connection with this project are instruments of service. All original instruments of service shall be retained by Calvin, Giordano & Associates, Inc. and will remain their property, with all common law, statutory and other reserved rights, including copyright, in those instruments. This information provided in the instruments of service is proprietary and will not be shared with others without prior written consent. The CLIENT may request reproducible copies, and all original documents upon payment of all outstanding invoices, and expenses. December 21,2007 Page 7 of 9 • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. • Invoices for work accomplished to date will be submitted monthly and are payable within thirty (30) days. The CLIENT will pay invoices upon receipt and understands interest charges of 1.5%per month will be applied to any unpaid balance past thirty (30) days. Calvin, Giordano & Associates, Inc. may elect to stop work until payment is received. If work is stopped for thirty (30) days or more, Calvin, Giordano & Associates, Inc. may request compensation for start- up costs when work resumes. • The CLIENT or their representative shall be available to meet with Calvin, Giordano & Associates, Inc. and provide decisions in a timely manner throughout the course of the project. The CLIENT will provide all plans and other pertinent information, which are necessary for Calvin, Giordano & Associates, Inc. to provide complete professional services as outlined in this contract. • The terms of Agreement shall be valid for the Client's acceptance for a period of thirty (30) days from the date of execution by Calvin, Giordano & Associates, Inc. after which time this contract offer becomes null and void if not accepted formally (evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six (6) months, after which time they may be renegotiated with the CLIENT. • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. MISCELLANEOUS PROVISIONS • CLIENT and Calvin, Giordano & Associates, Inc., respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither CLIENT nor Calvin, Giordano & Associates, Inc. shall assign this Agreement without written consent of the other. • This Agreement represents the entire and integrated agreement between the CLIENT and Calvin, Giordano & Associates, Inc. and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Calvin, Giordano & Associates, Inc. and the CLIENT. December 21,200' Page 8 of 9 • Unless otherwise provided, this Agreement shall be governed by the ]aw of the place where the project is located. TERMINATION OF THE AGREEMENT • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano &Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office. We look forward to working with you in making this project a success. Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC. D nnis J. Giordano President December 21,2007 Page 9 of 9 Cost of these services are $51,155.00 plus hourly as noted in fee breakdown. ACCEPTANCE OF CONTRACT CALVIN, GIORDANO & ASSOCIATES, INC. Byje: ennis � L�.�- —� Date: `2- r0T N J. GiordanoTesident By: /� tea -- �� ._.JLo Date: Z o oB Name: Mr. Dominic Orlando Title: Public Services Director 3 Calvin, Giordano 6 Associates, Inc. Ince E x c E P T 1 O A A t S O L U T I O N S PROFESSIONAL FEE SCHEDULE Principal 200.00 Executive Assistant 70.00 ENGINEERING PLANNING Associate, Engineering(VI) 175.00 Associate, Planning 450.00 Director, Engineering(V) 150.00 Director of Planning 130.00 Project Manager(IV) 130.00 Planning Administrator 120.00 Resident Inspector 120.00 Assistant Director 110.00 Project Engineer(II1) 120.00 Planner 90.00 Engineer(11) 100.00 Jr. Planner 75.00 Jr. Engineer(I) 85.00 Senior CADD Technician Manager 100.00 EXPERT WITNESS CADD Technician 80.00 Principal/Associate 300.00 Traffic Technician 75.00 Registered Engineer/Surveyor 250.00 Permit Administrator 75.00 Project Engineer 200.00 Clerical 70.00 LANDSCAPE ARCHITECT DATA TECH DEVELOPMENT Associate, Landscape 150.00 Associate, Data Tech Dev. 150.00 Senior Landscape Architect 115.00 GIS Coordinator 130.00 Environmental Administrator 110.00 GIS Specialist 110.00 Landscape Architect 100.00 Multi-Media 3D Developer 90.00 Environmental Specialist 90.00 GIS Technician 80.00 Landscape CADD Technician 80.00 Sr. Applications Developer Environmental Assistant 70.00 Private 160.00 Public 160.00 SURVEYING Engineering Applications Developer Associate, Surveying 160.00 Construction Fngineering Private 120.00 Hydrographic Survey Crew 325.00 & Inspection Public 120.00 G.P.S. Survey Crew 140.00 Municipal Engineering Network Engineer 130.00 Survey Crew 125.00 Transporta5on Planning Senior Registered Surveyor 130.00 &Traffic Engineering CONSTRUCTION Survey Coordinator 85.00 surveying &Mapping Associate, Construction 150.00 CADD Technician 80.00 Planning Construction Management Director 120.00 Submeter G.P.S 65.00 Landscape Architecture Senior Inspector 90.00 & Environmental Services MICROBIAL/INDOOR AIR Construction Services EMERGENCY MANAGEMENT QUALITY SERVICES Indoor Air Quality Director 130.00 Sr. Environmental Scientist 100.00 Data Technologies Planner 90.00 Environmental Scientist 85.00 & Development Jr. Planner 75.00 Emergency Management Services Binding Code Services In addition to the hourly rates listed above, charges will include direct out-of-pocket 1 ao0 Eller Dave, Soae 600 expenses such as reproduction, overnight mail, and other reimbursables billed at a Fort Lauderdale, FL 33316 multiplier of1.25. Phone: 954.921 7781 Fax 954.921.8807 wwwcalvin-glordano.con nr,p.poga.po vsa_hnTumo< n,e,rsteevFee s,n<a,ierrrmiy moraar Effective July],2006 Fort Lauderdale West Palm Beach Orlando Fort Pleice Homestead