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Home My WebLink AboutR-2008-047 CGA SE Drainage Proposal RESOLUTION NO. 2008-047 A RESOLUTION OF THE CITY OF DANIA BEACH,FLORIDA,AUTHORIZING THE CITY MANAGER TO PURCHASE SERVICES FROM CALVIN, GIORDANO AND ASSOCIATES FOR DRAINAGE IMPROVEMENTS RELATING TO THE SOUTHEAST SECTION OF THE CITY; PROVIDING THAT THE COST FOR SUCH SERVICES SHALL NOT EXCEED TWO HUNDRED FORTY SIX THOUSAND EIGHT HUNDRED SIXTY FOUR DOLLARS ($246,864.00) PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that certain agreement with Calvin Giordano and Associates in an amount not to exceed two hundred forty six thousand eight hundred sixty four dollars($246,864.00) for engineering services for drainage improvements relating to the Southeast section of the City,with the proposal in substantial form as Exhibit "A", attached, is approved and the appropriate City officials are authorized to execute it. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the agreement for such services which are deemed necessary and in the best interest of the City of Dania Beach. Section 3. That the funding of this project shall be derived from the State Revolving Loan. Section 4. That all resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on March 11, 2008. ALBERT C. JONES MAYOR—COMMISSIO R ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FO AN CORRECTNESS: BY: 6 THO AS J. A O CITY ATTORNEY 2 RESOLUTION 42008-047 Calvin, Giordano & Associates, Inc. E X C E P T 1 0 N A L S 0 L 11 T 1 0 N 5 s March 11, 2008 Mr. Dominic Orlando Public Services Director City of Dania Beach 100 W. Dania Beach Boulevard Dania Beach, FL 33004 RE: Drainage Improvements: Wells, pumps, pipes and structures CGA Proposal No. 07-1379 Dear Mr. Orlando, We are pleased to submit this proposal for Professional Services on the above referenced project located in the City of Dania Beach. I. Professional Engineering Services A. Civil Engineering Engineering Construction Eigmeering & Inspection 1. Preliminary Engineering Municipal Engineering Transportation Planning &Traffic Engineering • Review and modify any permitted conditions in Sub Basin 5b-1 Surveying&Mapping Planning and 5b-2 to include areas north of SE 5 Street, east of SE 5 Landscape Architecture Avenue and US-1 at SE 2 Street, and south of SE I 1 terrace. & Environmental Ser,aces Furnish engineering services required to establish the allowable Construction services off site flow rate and negotiation with jurisdictional agencies. Indoor Air Quality Data Technologies & Development Provide a Nodal Network of the sub basin flow assumptions and Emergency Management detailed conveyance information for review and comments services before submittal to agencies. Building Code Services • Meet with the City to finalize the proposed condition and update 1800 FI er Drive. Suite 600 the mode] as necessary per the agencies' comments. Fort Lauderdale,FL 33316 Phone:954-921.7781 Fax 954.921,8807 www.calvin-gioidano.com For Lauderdale West Palm Beach Orlando Fort Pierce Homestead March I L 2008 Page 2 of 13 • Submit to the agencies a letter report, identifying the changes necessary to improve the basin's water quality and quantity discharge. • Prepare an Opinion of Probable Costs and cost analysis of the design options for evaluating the various options. • Model scenarios to identify the best discharge system to West Lake. Prepare tables and charts with report as part of preliminary application process. • Verify all easements and right of ways • Coordinate with agencies and City regarding the location of the pump stations, drainage structures, pipes, wells, and control panels. • Prepare and advise the City on requirements and time schedule for all required submittals and approvals. • Prepare conceptual drainage plan. • Coordinate pre-design soil borings including site layout of borings with the geotechnical consultant. Prepare design recommendations and plans based on the geotechnical report. 2. Final Engineering • Finalize location of pump stations, drainage structures, pipes, wells, and control panels • Prepare hydraulic calculations for the design of pump stations, drainage structures, pipes, wells, and control panels. • Coordinate with the City and pump manufactures during the pump selection process. March 11.2008 Page 3 of 13 • Design wet well and pump station configuration, access driveways and fence if required. • Design well boxes, wells, baffles, and screens for approximately 12 drainage wells. • Prepare construction plans and specifications for pump stations, drainage structures, pipes, wells, and control panels. • Prepare Engineers Opinion of Probable Costs • Coordinate with agencies, property owners, and City, including all required correspondence and meetings. • Attend and coordinate meetings as required with all local, county, and state authorities to achieve all final approvals and permits. • Prepare technical specifications as amended and approved by the City. 3. Engineering Services during Construction • Assist in the advertisement, bidding process, and evaluation of bids • Analyze bids and recommend to City for award • Review all shop drawings for compliance with specifications and plans • Periodic field observations of construction. Pump and Force Main tests will be at the expense of the Contractor per the specifications. • Preparation of Drainage As-Builts and Certifications. March 11,2008 Page 4 of 13 4. Engineering Permitting • Meet with agencies to finalize the accepted model conditions prior to submittal for permits. • Prepare and submit permit applications to agencies as required • Attend and coordinate meetings as required with all local, county, and state authorities to achieve final approvals and permits. 5. Sub Consultants • Jaffer Associates: Drill dual tube reverse circulation well and sample water quality and lithologic profiles. • Geotechnical Consultant: Provide geotechnical tests and report to developed the Best Management for Water Quality and Discharge offsite. 6. Miscellaneous • The Lump Sum fee includes the inspection, interface, phasing and modifications to existing storm drainage pumps located at Meadowbrook lake, and pumps at 3rd Terrace and at 7th Street along SE 5th Avenue. The condition and capacity of each pump will be included in a letter report, which will include valuation and recommendation to the City. The existing pumps will remain in service during construction. The City reserves the right to approve or reject the continued use of the existing pumps based on the engineer's recommendations. %larch 11.2008 Page i of 13 BASIS OF PROPOSAL • Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc. represents its judgment as a design professional and is supplied for the general guidance of the CLIENT since Calvin, Giordano & Associates, Inc. has no control over the cost of labor and material, or over competitive bidding or market conditions. Calvin, Giordano & Associates, Inc. does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to the CLIENT. • Any outside engineering services, studies, or laboratory testing not specifically mentioned in the Scope of Services xN ill be the responsibility of the CLIENT. All municipal, permit, and agency fees as well as Title Certificates will be paid by the CLIENT. • Basic services outlined within this proposal shall be considered complete when the project plans are submitted to the regulatory agencies for Certification. • Calvin, Giordano & Associates. Inc. is performing the consultant services set forth in this Agreement strictly as a professional consultant to CLIENT. Nothing contained in this Agreement shall create any contractual relationship between Calvin, Giordano & Associates, Inc. and any contractor or subcontractor performing construction activities on the project, or any of CLIENT's other professional consultants. • Calvin, Giordano & Associates, Inc. shall not be responsible for the contractor's schedules or failure to carry out the construction in accordance with the construction documents. Calvin, Giordano & Associates, Inc. shall not have control over or charge of acts or omissions of the contractor, subcontractors, or their agents or employees, or of any other persons performing portions of the construction. • Calvin, Giordano & Associates, Inc. will ensure that all consultants carry proper insurance, including professional liability insurance, if appropriate. • Permit construction certification will include one partial and one final inspection. ADDITIONAL FEES The following services are NOT included in this proposal and will be considered Additional Services, which will be addressed in a separate contractual agreement. The services include but are not limited to: • Architectural, structural (i.e., retaining walls, bridges, docks), mechanical (i.e., fire pumps), fire protection, geotechnical and testing, environmental assessment, power, gas, telephone, cable television, site lighting services. • Calculations for needed fire flow for site demands, based on building type use and size, if required. March 11,2008 Page 6 of 13 • Calculations of off site flood stages. • Construction quality control inspections. • Off-site engineering and negotiations for off-site easements, if required (other than as specified in the Scope of Services). • Permit application or negotiation with permitting authorities other than those specifically listed herein. • Preparation of construction contract documents, other than drawings and technical specifications (e.g.. bid schedule. project manual); • Professional land surveying not included in the scope of services (i.e., buried utility investigation, easement research, condominium documents, project stake- out and as-built drawings). • Professional services required due to conditions different from those itemized under the Scope of Services or due to events beyond the control of Calvin, Giordano & Associates, Inc. • Professional services required, due to changes in the site plan initiated by the CLIENT, their representatives or other consultants (e.g., architects, landscape architects, etc.) after either design or preparation of the construction drawings has commenced. • Re-review of rejected shop drawings. • Review of Data supplied by the Client (i.e. GIS data sets, databases, Aerial images, etc.) required for integration into this project. • Updated boundary survey, site evaluation or closing assistance work, unless specified above. REIMBURSABLE EXPENSES Calvin, Giordano & Associates, Inc. and its consultants will be reimbursed for the printing of drawings and specifications, deliveries, Federal Express services, required travel time and travel expenses, long distance telephone calls, fax transmittals, postage, fees paid for securing approval of authorities having jurisdiction over the project, renderings, models and mock-ups required by CLIENT, as required. Reimbursable expenses and sub-consultant im oices will be billed directly to the CLIENT at a multiplier of 1.25. MEETING ATTENDANCE March 11,2008 Page 7 of 13 Due to the difficulties of predicting the number or duration of meetings. no meetings other than those listed above, are included in the Schedule of Fees shown below. Preparation for and meeting attendance, as necessary, will be provided on a time and materials basis and will be billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule. SCHEDULE OF FEES Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as shown in the proposed Schedule of Fees: PROPOSED SCHEDULE OF FEES I Professional Engineering Services A Professional Civil Engineering Services $246,864.60 Project Administration Baseline Budget & Schedule $1,040.00 Project Management Plan $1,040.00 Progress Monitoring & Reporting $5,200.00 March 11,2008 Page 8 or 13 Preliminary Engineering Project Management/General Tasks $27,200.00 Meetings with the Client $4,680.00 Utility Request Letters $1,920.00 Meetings with Drainage District/County $5,880.00 Water Management Calculations $11,856.40 Conceptual Drainage Plans $11,728.20 Conceptual Grading Plans $3,200.00 Meetings with Utility Department $5,160.00 Conceptual Lift Station Plans $21,200.00 Review Staff Comments $4,920.00 Meetings with City to Review Comments $2,880.00 Respond to Staff Comments $4,800.00 Prepare Budget Level Cost Estimate $2,880.00 Quality Control $3,840.00 Final Engineering Project Management/General Tasks $2,880.00 Meetings with the Client $2,880.00 Final Flood Routing Calculations $4,800.00 Second Order Drainage Calculations $2,880.00 Lift Station Calculations $8,960.00 Lift Station Plans $5,600.00 Lift Station Details $3,200.00 Conflict Data calculations & tables $3,200.00 Erosion Control Plans $2,880.00 Update Budget Level Cost Estimate $2,880.00 Quality Control $3,200.00 Engineering Permitting March It,2008 Page 9 of 13 Meetings with the Client $1,920.00 Pre-Application Meeting (I per Agency) $4,320.00 Review Agency Comments $960.00 Meet with Agency to Review Comments $4,320.00 Respond to Agency Comments $1,920.00 Resubmit Package to Agencies $4,800.00 Quality Control $2,880.00 City Engineering $200.00 County Engineering $1,600.00 County EPD - ERP $1,600.00 SFWMD - ERP $1,600.00 FDEP - Coastal, Injection Well $7,520.00 FDOT - Drainage $1,600.00 FDOT - Connection $1,600.00 Engineering During Construction Project Management/General Tasks $5,520.00 Construction Coordination Meetings $4,800.00 Assist Contractor w/design related issues. $6,400.00 Shop drawing review and approval $4,800.00 Review and approve as-built drawings $4,160.00 Final certification and close-out $2,560.00 Sub-Consultant Geotech Consultant $6,000.00 Structural Engineering Consultant $13,000.00 II Meetings not included in I thru I Hourly TOTAL Lump Sum (Plus Hourly Services) $246,864.60 March 11,2008 Page 10 of 13 TERMS OF THE AGREEMENT • Calvin, Giordano & Associates, Inc. agrees to indemnify, hold harmless and, at CLIENT's option, defend or pay for an attorney selected by CLIENT, to defend CLIENT, its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from or related to any acts, omissions or negligence of Calvin, Giordano & Associates, Inc. • Calvin, Giordano & Associates, Inc. and the CLIENT agree by their signatures on this document that each party will not hire or attempt to hire any staff from the other party while under contract together. • Calvin, Giordano & Associates, Inc. is preparing and providing drawings, plans, specifications and other documents as outlined in the scope of services for this Agreement for use in the construction of this project, based upon design and construction criteria prepared and provided by others, including but not limited to the CLIENT and CLIENT's consultants. Calvin, Giordano & Associates, Inc. is not responsible for any errors and omissions in the aforesaid design and construction criteria provided by others. • CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates, Inc.'s option, defend or pay for an attorney selected by Calvin, Giordano & Associates, Inc., to defend Calvin, Giordano & Associates, Inc., its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from, or related to any acts, omissions or negligence of CLIENT or its consultants. • CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.'s liability for any and all claims that CLIENT may assert on its own behalf or on behalf of another, including but not limited to claims for breach of contract or breach of warranty, to the amount of fees paid to Calvin, Giordano & Associates, Inc. pursuant to this Agreement. • Drawings, specifications, and other documents and electronic data furnished by Calvin, Giordano &Associates, Inc. in connection with this project are instruments of service. All original instruments of service shall be retained by Calvin, Giordano & Associates, Inc. and will remain their property, with all common law, statutory and other reserved rights, including copyright, in those instruments. This information provided in the instruments of service is proprietary and will not be shared with others without prior written consent. The CLIENT may request reproducible copies, and all original documents upon payment of all outstanding invoices, and expenses. March 11.2008 Page I I of 13 • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. • Invoices for work accomplished to date will be submitted monthly and are payable within thirty (30) days. The CLIENT will pay invoices upon receipt and understands interest charges of 1.5% per month will be applied to any unpaid balance past thirty (30) days. Calvin, Giordano & Associates, Inc. may elect to stop work until payment is received. If work is stopped for thirty (30) days or more, Calvin, Giordano & Associates, Inc. may request compensation for start- up costs when work resumes. • The CLIENT or their representative shall be available to meet with Calvin, Giordano &Associates, Inc. and provide decisions in a timely manner throughout the course of the project. The CLIENT will provide all plans and other pertinent information, which are necessary for Calvin, Giordano & Associates, Inc. to provide complete professional services as outlined in this contract. • The terms of Agreement shall be valid for the Client's acceptance for a period of thirty (30) days from the date of execution by Calvin, Giordano & Associates, Inc. after which time this contract offer becomes null and void if not accepted formally (evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six (6) months, after which time they may be renegotiated with the CLIENT. • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. MISCELLANEOUS PROVISIONS • CLIENT and Calvin, Giordano & Associates, Inc., respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither CLIENT nor Calvin, Giordano & Associates, Inc. shall assign this Agreement without written consent of the other. March I I,2008 Page 12 of 13 • This Agreement represents the entire and integrated agreement between the CLIENT and Calvin, Giordano & Associates, Inc. and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Calvin, Giordano & Associates, Inc. and the CLIENT. • Unless otherwise provided, this Agreement shall be governed by the law of the place where the project is located. TERMINATION OF THE AGREEMENT • This Agreement may be terminated by either party upon not less than seven (7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano &Associates, Inc. shall be compensated for services properly performed prior to receipt of notice of termination, together with Reimbursable Expenses then due. We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office. We look forward to working with you in making this project a success. Sincerely, CA(LVIN,�GIORDANO & ASSOCIATES, INC. ennis J. Giordano President March 11,2008 Page 13 of 13 Cost of these services are $246,864.00 plus hourly as noted in fee breakdown. ACCEPTANCE OF CONTRACT CALVIN, GIORDANO & ASSOCIATES, INC. By: �� w�—, i—cR . Date: N e: en J. Giordano Tit President BY ��r� • �``' XZ—c�z Date e} Name Dominic Orlando Title: Public Services Director 9 E Calvin, Giordano & Associates, Inc. I E X C E P T I O N A L S O L ll T I O N S s PROFESSIONAL FEE SCHEDULE Principal 210.00 PLANNING Executive Assistant 70.00 Associate, Planning 160.00 Director of Planning 140.00 ENGINEERING Plannine Administrator 130.00 Associate, Engineering (VI) 185.00 Assistant Director 120.00 Director, Engineering (V) 160.00 Planner 100.00 Project Manager(IV) 140.00 Jr. Planner 85.00 Project Engineer(III) 120.00 Engineer(11) 100.00 EXPERT WITNESS Jr. Engineer(1) 95.00 Principal/Associate 325.00 Senior CADD Technician Manager 110.00 Registered Engineer Surveyor 275.00 CADD Technician 90.00 Project Engineer 225.00 Traffic Technician 85.00 Permit Administrator 85.00 LANDSCAPE ARCHITECT Clerical 70.00 Associate, Landscape 160.00 Senior Landscape Architect 125.00 DATA TECH DEVELOPMENT Environmental Administrator 120.00 Associate, Data Tech Dev. 160.00 Landscape Architect 110.00 GIS Coordinator 140.00 Environmental Specialist 100.00 GIS Specialist 120.00 Landscape CADD Technician 90.00 Multi-Media 3D Developer 110.00 Environmental Assistant 80.00 GIS Technician 95.00 Sr. Applications Developer 160.00 SURVEYING Applications Developer 130.00 Associate, Surveying 160.00 Network Administrator 150.00 Senior Registered Surveyor 140.00 System Support Specialist 110.00 Survey Crew 130.00 IT Support Specialist 80.00 Registered Surveyor 120.00 Survey Coordinator 100.00 Engineering CONSTRUCTION CADD Technician 90.00 Construction Engineering Associate, Construction 160.00 3D Laser Scanner 350.00 &Inspection Construction Management Director 130.00 Hydrographic Survey Crew 325.00 Municipal Engineering Senior Inspector 95.00 G.P.S. Survey Crew 150.00 rransporation Planning Inspector 85.00 Sub-meter G.P.S 70.00 &TrafPie Engineering Soft Dig(per hole) 300.00 Surveyh,E& Mapping EMERGENCY '_VIANAGEMEN'r Utility Locates 200.00 Planning Director 140.00 Landscape Architecture Planner 100.00 MICROBIAL/INDOOR AIR & Envtrorrnental Service Jr. Planner 85.00 QUALITY SERVICES Construction Ser,dces Sr. Environmental Scientist 110.00 Indoor Air duality Environmental Scientist 95.00 Data Technologies & Development Ernergency Management Services In addition to the hourly rates listed above, charges will include direct out-of-pocket Building Code Services expenses such as reproduction, overnight mail, and other reimbursables billed at a multiplier of 1.25. 1800 L le-Drive, Suite 600 Fort Lauderdale. FI 33316 Phone 954.921 7181 Fax 954-921.8807 www.cal% n-giordano.coin Effecu%e Januan I,290R For Lauderdale West Palm Beach Orlando Fort Pl en,r Homestead