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HomeMy WebLinkAboutR-2008-046 Chen & Assoc.-Neighborhood Improv. Program RESOLUTION NO. 2008-046 A RESOLUTION OF THE CITY OF DANIA BEACH,FLORIDA,AUTHORIZING THE CITY MANAGER TO PURCHASE SERVICES FROM CHEN AND ASSOCIATES RELATING TO ENGINEERING SERVICES FOR THE NEIGHBORHOOD IMPROVEMENT PROGRAM; PROVIDING THAT THE COST FOR SUCH SERVICES SHALL NOT EXCEED FIFTY-FOUR THOUSAND ONE HUNDRED DOLLARS($54,100.00)FOR WORK DESCRIBED IN EXHIBIT "A" AND SHALL NOT EXCEED FIFTY THOUSAND DOLLARS ($50,000.00) FOR WORK DESCRIBED IN EXHIBIT`B",RESPECTIVELY;PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that certain agreement with Chen and Associates, Inc. in an amount not to exceed Fifty-Four Thousand One Hundred Dollars($54,100.00)for work described in Exhibit"A" and not to exceed Fifty Thousand Dollars ($50,000.00) for work described in Exhibit `B", respectively, for engineering services for the Neighborhood Improvement Program from the Capital Projects Fund,with the proposals in substantial form as Exhibits"A"and`B",respectively,attached, is approved and the appropriate City officials are authorized to execute it. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the agreement for such services which are deemed necessary and in the best interest of the City of Dania Beach. Section 3. That all resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on March 11, 2008. ALBERT C. J "ES MAYOR COMMISSIONER ATTEST: C�4 O) LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: I -\ 4 �-,A THOMA J.,AN§PkO CITY A TOR24EY 2 RESOLUTION#2008-046 EXHIBIT A SCOPE OF SERVICES for Chen and Associates, Inc Proposal for SOUTHWEST "DANIA BEACH HEIGHTS" NEIGHBORHOOD IMPROVEMENTS February 2008 BACKGROUND Chen and Associates was selected by the City of Dania Beach to provide professional engineering services for its Neighborhood Improvement Program. The general scope of services includes the following: • Traffic Calming Study and Design; • Street Lighting Layout and Design; • Sidewalk Layout and Design; • Bidding Services; • Construction Observation; and • Public Awareness. The City requested a proposal from Chen and Associates to incorporate the improvements for the project described as "Southwest Neighborhood Improvements Project'. This project includes street lighting, sidewalks and traffic calming features. BASIS OF SCOPE 1. This scope does not cover geotechnical investigation. 2. This scope does not include permitting or permitting fees. 3. The CITY has provided Chen and Associates the following information: Maps outlining the scope for work requested by the stakeholders from a meeting on December 20, 2007. The design fees are based on the improvements outlined on the maps. 4. This scope does not include traffic counts. Page 1 of 3 February 2008 SCOPE OF SERVICES Task LTraffic Calming ENGINEER will prepare design drawings proposing the improvements of traffic calming devices. The improvements may include geometric revisions, proposed landscape and pavement marking/signage, and recommended lighting. A submittal will be made to the CITY for review. A meeting will be held to review comments. Task 2.Lighting Services ENGINEER shall prepare lighting layout for solar powered street lights. The documents will include location and type of proposed lighting. The services involve site visits by ENGINEER to assure location with minimal obstruction and conflicts. The scope does not include preparing a photometric plan. Task 3.Sidewalk Plans and Specifications ENGINEER shall prepare concrete sidewalk layout and coordinate work with CITY's sidewalk contractor. The documents will include location, thickness, and coordination with residents. The services involve site visits by ENGINEER to identify locations with minimal obstruction and conflicts with encroachments. Task 4. Bidding Assistance ENGINEER shall provide bidding assistance services as follows: preparation of post- approval bid documents, assistance in contractor bidding and selection review, and pre- construction conference attendance. Task 5. Construction Administration ENGINEER shall provide construction services as follows: general observation of the work (up to 8 hours per week), review of material shop drawings, review of contractor pay requests, and statement of work completion. It is estimated that all construction will last approximately (12) weeks. Construction services exceeding 12 weeks can be arranged as an additional task not included in this contract. Task 6. Survey The ENGINEER shall arrange and coordinate the efforts of licensed surveyor to prepare topographic survey of the intersection that would receive ADA ramps. Elevations will be based on N.G.V.D. of 1988 established from the nearest governmental benchmark. Coordinates will be based on an assumed datum base on the previous survey. Page 2 of 3 February 2008 Task 7. Reimbursables ENGINEER shall provide services, as necessary, to assist the CITY in the preparing documents, coordination or other requested tasks to facilitate successful completion of the Project. Costs incurred in providing these services shall be billed as percentage of work completed. DELIVERABLES Deliverables are described in the Scope of Services. FEE AND SCHEDULE From the Notice to Proceed and receipt of all documents requested from the CITY, Chen and Associates will complete the design phase of all the projects within 140 Calendar Days. FEE SUMMARY TASK LUMP NUMBER TASK SUM FEE Task 1 Traffic Calming Service $15,500 Task 2 Street Lighting Service $8,500 Task 3 Sidewalk Service $8,500 Task 4 Bidding Assistance $3,200 Task 5 Construction Administration (3 months) $13,200 Task 6 Survey $4,700 ask 7 Reimbursables $500 rT OTAL FEE $54,100 Page 3 of 3 February 2008 EXHIBIT B SCOPE OF SERVICES for Chen and Associates, Inc Proposal for TASK 2 FOR THE SOUTHWEST G°DANIA BEACH HEIGHTS" NEIGHBORHOOD IMPROVEMENT PROJECT March 2008 BACKGROUND Chen and Associates was selected by the City of Dania Beach to provide professional engineering services for its Neighborhood Improvement Program. The general scope of services includes the following: • Street Lighting Layout and Design; • Sidewalk Layout and Design; • Traffic Calming Study and Design; • Bidding Services; • Construction Observation; and • Public Awareness. The City requested a Not-to-Exceed Amount from Chen and Associates to incorporate the improvements for the project described as"Southwest Neighborhood Improvements Project". The project area is bounded US 1 (Federal Highway)to the East; Stirling Road(SW 2nd Street)to the North; SW 41h Avenue to the West; and W. Dixie Highway to the South. This project includes street lighting, sidewalks and traffic calming features.