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55188 - AGENDAS - City Commission Packets
AGENDA DANIA BEACH CITY COMMISSION REGULAR MEETING TUESDAY, MARCH 25, 2008 - 7:00 P.M. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION REQUIRED. REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY PERSON,FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO ORDINANCE # 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION CENTER. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH,FL 33004,(954)924-6800 EXTENSION 3624,AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS,WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF,OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL,PLEASE STEP OUT INTO THE ATRIUM,IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE, ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. 1. CALL TO ORDER 2. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Juan Cuevas, Maranatha Ministries 3. ROLL CALL 4. PRESENTATIONS AND SPECIAL EVENT APPROVALS 4.1 Comprehensive Annual Financial Report for FY 2006-2007 — Keefe, McCullough & Co., LLP 4.2 Special Event Request for the La Mesa RV Show to be held at Bass Pro Shops, 200 Gulf Stream Way, on April 10-13, 2008 and May 19-22, 2008 4.3 Special Event Request for the Dania Beach Fire Department Car Wash to benefit Relay for Life, to be held at 100 N Beach Road on Saturday, April 12, 2008 from 8:00 a.m. — 3:00 p.m. 5. PROCLAMATIONS 5.1 Water Conservation Month— Carole S. Morris, SFWMD Dania Beach City Commission Agenda—March 25, 2008 Page 2 of 7 6. CITIZEN COMMENTS Addressing the Commission: Comments by Dania Beach citizens, or other interested parties that are not part of the regular agenda, may be made during each Commission meeting during the period set aside for"citizen comments." A thirty(30)minute "citizen comments"period shall be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall inform the City Clerk prior to the beginning of the meeting of their intention to speak. If more than 10 speakers express a desire to speak, the Commission shall determine, on a meeting by meeting basis, whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. 7. CONSENT AGENDA 7.1 Minutes: Approve minutes from the March 6, 2008 City Commission Workshop Approve minutes from the March 11, 2008 City Commission Meeting 7.2 Travel Requests: Request of Daniel Stubbs to attend the Florida Water and Pollution Control Operators Class B Certification Class to be held in Plant City, Florida, from March 24-28, 2008, for certification purposes (Estimated cost $1,042, remaining budget$458) Resolutions 7.3 RESOLUTION#2008-053 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN DEANNA ENTERPRISES, d/b/a AIA EMPLOYMENT OF MIAMI AND THE CITY OF DANIA BEACH TO PROVIDE SUMMER RECREATION PROGRAM STAFFING SERVICES, INCLUDING, BUT NOT LIMITED TO, ADVERTISING, INTERVIEWING, PROVIDING REQUIRED SCREENING AND TESTING SERVICES, AND REPLACEMENT OF CANDIDATES, UNDER THE SUPERVISION OF THE CITY OF DANIA BEACH PARKS AND RECREATION MANAGEMENT FOR AN AMOUNT NOT TO EXCEED $40,000; CONFIRMING THAT SPECIAL CONDITIONS EXIST IN ORDER TO SECURE SUCH SERVICES WITH DEANNA ENTERPRISES WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. Dania Beach City Commission Agenda—March 25, 2008 Page 3 of 7 7.4 RESOLUTION#2008-054 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE ADDITIONAL PROPERTY INSURANCE FROM PUBLIC RISK INSURANCE AGENCY EXPANDING COVERAGE TO INCLUDE FIRE STATION 93; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 7.5 RESOLUTION#2008-052 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A FIRST AMENDMENT TO A JOINT PARTICIPATION AGREEMENT EXISTING BETWEEN THE CITY AND BROWARD COUNTY PERTAINING TO USE BY CITY RESIDENTS OF BROWARD COUNTY RESIDENTIAL TRASH TRANSFER STATIONS FOR PRE- HURRICANE RESIDENTIAL YARD WASTE DISPOSAL; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE, 7.6 RESOLUTION #2008-050 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A FIRST ADDENDUM TO THE LAW ENFORCEMENT SERVICE AGREEMENT EXISTING BETWEEN THE CITY AND THE SHERIFF OF BROWARD COUNTY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 7.7 RESOLUTION 42008-051 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO THE AGREEMENT EXISTING BETWEEN THE CITY OF DANIA BEACH AND ALVAREZ LANDSCAPING GROUP, INC. SUCH AMENDMENT TO PROVIDE FOR A $5,000.00 CASH PERFORMANCE BOND; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. 7.8 RESOLUTION#2008-055 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA RELATING TO THE AWARD OF A CONTRACT TO CAPRI INDUSTRIES, INC. FOR SOLAR STREET LIGHTING; WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS FOR A SUM NOT TO EXCEED $346,500.00; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. Dania Beach City Commission Agenda—March 25, 2008 Page 4 of 7 8. BIDS AND REQUESTS FOR PROPOSALS 9. PUBLIC HEARINGS 9.1 ORDINANCE #2008-012 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO THE PLAT KNOWN AS THE "DANIA COLORED CEMETERY PLAT'; RE-NAMING THE PLAT, TO BE KNOWN AS THE "DANIA BEACH WESTLAWN CEMETERY PLAT'; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) 9.2 ORDINANCE #2008-009 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; AMENDING SECTION 8-4 (ENTITLED "SITE PLAN AS CONDITION TO BUILDING PERMIT") OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SITE PLAN APPROVALS AND TO CHANGE THE SPATIAL REQUIREMENTS FOR BUILDING ADDITIONS WHICH ARE EXEMPT FROM SITE PLAN REVIEW; AMENDING SECTIONS 10.12 ("SPECIAL EXCEPTIONS"), 10.13 ("VARIANCES") AND 10.30 ("APPEALS") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SPECIAL EXCEPTIONS, VARIANCES AND APPEALS; CREATING ARTICLE IV-B OF CHAPTER 33, KNOWN AS THE "ZONING APPENDIX" OF THE CODE OF ORDINANCES, TO GRANT AUTHORITY TO THE PLANNING AND ZONING BOARD TO APPROVE VARIANCES PERTAINING TO SINGLE-FAMILY HOMES (EXCLUDING MARINE-RELATED STRUCTURES) AND TO APPROVE BUILDING ADDITIONS SUBJECT TO CERTAIN RESTRICTIONS, AND PROVIDING FOR EXPIRATION OF APPROVALS OF VARIANCES, SPECIAL EXCEPTIONS, APPEALS AND SITE PLANS, AS WELL AS EXTENSIONS OF THE FOREGOING SUBJECT TO CERTAIN LIMITATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) 9.3 ORDINANCE #2008-010 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; REPEALING ARTICLE 29 (ENTITLED "PERVIOUS AND IMPERVIOUS AREAS") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES; CREATING A NEW ARTICLE 3 TO BE ENTITLED "IMPERVIOUS LAND AREA REQUIREMENTS" TO BE PLACED IN CHAPTER 33, THE Dania Beach City Commission Agenda—March 25, 2008 Page 5 of 7 "ZONING APPENDIX" OF THE CITY CODE OF ORDINANCES, TO PRESCRIBE NEW REGULATIONS GOVERNING PERVIOUS AND IMPERVIOUS AREAS OF LAND WITH THE CITY; ESTABLISHING CERTAIN PERCENTAGES OF AREAS OF LAND REQUIRED TO BE PERVIOUS, BASED UPON ZONING DISTRICTS AND PROVIDING FOR WAIVER OF SUCH REQUIREMENTS UNDER LIMITED CIRCUMSTANCES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) 9.4 ORDINANCE#2008-011 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; REPEALING SECTION 10-15 (ENTITLED "ADMINISTRATIVE VARIANCE PROCEDURES") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES; CREATING A NEW ARTICLE IV-A TO BE ENTITLED "ADMINISTRATIVE VARIANCE PROCEDURES" TO BE PLACED IN CHAPTER 33, THE "ZONING APPENDIX" OF THE CITY CODE OF ORDINANCES, TO PRESCRIBE REVISED CONDITIONS GOVERNING SUCH VARIANCES WHICH ARE GRANTED BY THE DIRECTOR OF COMMUNITY DEVELOPMENT WITHOUT REVIEW BY THE PLANNING AND ZONING BOARD AND THE CITY COMMISSION, SUBJECT TO CERTAIN LIMITATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) 9.5 ORDINANCE #2007-016 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE LOCAL COMPREHENSIVE PLAN IN RESPONSE TO A REQUEST BY FLORIDA POWER AND LIGHT, TO REDESIGNATE FROM "CONSERVATION" TO "UTILITIES" CERTAIN PROPERTY GENERALLY LOCATED ON THE EAST SIDE OF SE 5Te AVENUE, BETWEEN SE 3RD STREET AND SE 3RD TERRACE (301 SE 5Tn AVENUE), DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(SECOND READING FOR RE-ADOPTION) 9.6 RESOLUTION #2008-048 A RESOLUTION OF THE CITY OF DANIA BEACH, APPROVING THE VARIANCE REQUEST SUBMITTED BY MANSEL AND JAMI JEFFERS FROM THE BROWARD COUNTY ZONING CODE, SECTION 39-275 "YARD ENCROACHMENTS FOR ACCESSORY STRUCTURES", FOR PROPERTY LOCATED AT 4405 SW 35T" AVENUE, DANIA BEACH; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. Dania Beach City Commission Agenda—March 25, 2008 Page 6 of 7 9.7 RESOLUTION#2008-049 A RESOLUTION OF THE CITY OF DANIA BEACH, APPROVING THE VARIANCE REQUEST SUBMITTED BY CLANCY NANAN REPRESENTING PROPERTY OWNERS CLYDE AND VICTORIA NANAN, FROM CHAPTER 12, ARTICLE III, "HAZARD REDUCTION", SECTION 12-52, FOR PROPERTY LOCATED AT 260 NW 14T" WAY, DANIA BEACH, IN AN AREA ZONED RD-8000 RESIDENTIAL, DANIA BEACH; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 10. COMMISSION COMMENTS 10.1 Commissioner Anton 10.2 Commissioner Bertino 10.3 Commissioner Flury 10.4 Vice-Mayor Castro 10.5 Mayor Jones 11. DISCUSSION AND POSSIBLE ACTION 11.1 Russell Hayson, on behalf of property owner Craig Leonard, is requesting to waive replatting required when vacating an easement, for property located at 345 NE 3rd Avenue— Community Development 11.2 The City of Dania Beach is requesting to waive the replatting required when vacating roadway for property located south of City Hall, 100 W. Dania Beach Boulevard — Community Development 12. APPOINTMENTS 12.1 Human Relations Board (10 Members—2 per Commissioner—2 Year Term) Commissioner Bertino— 1 appointment Vice-Mayor Castro— 1 appointment 12.2 Marine Advisory Board (15 Members— 3 per Commissioner— 2 Year Term) Mayor Jones— 1 appointment 12.3 Nuisance Abatement Board (5 Regular and 2 Alternate Members — 1 per Commissioner—Alternates by entire Commission—2 Year Term) 2 Alternate positions Dania Beach City Commission Agenda—March 25, 2008 Page 7 of 7 13. ADMINISTRATIVE REPORTS 13.1 City Manager 13.2 City Attorney 13.3 City Clerk - Reminders Wednesday, April 2, 2008 — 6:00 p.m. CRA Board Meeting Tuesday, April 8, 2008 — 7:00 p.m. City Commission Meeting Tuesday, April 22, 2008 —7:00 p.m. City Commission Meeting 14. ADJOURNMENT KEEFE, MCCULLOUGH &.CO., LLP CERTIFIED PUBLIC ACCOUNTANTS JOHN R.KEEPE.CP.A. LOUIS R.PROIE TO.C.P.A. 6550 NORTH FEDERAL HIGHWAY STEVEN H.WOODS,C.P.A. CYNTHIA L.CALVERT,C.P.A. SUITE 410 DAVID T WILLIAMS,CP.A. JOHN E.MCCULLOUGH,C.P.A.(RETIRED) IOSUH D.LEO,C.P.A. THOMAS T CARPENTER,CP.A.(RETRED) FORT LAUDERDALE,FLORIDA 33308 WILLIAM G.BENSON,C.P.A. PAUL B.SNEH)ER,C.P.A.(RETIRED) (954)77I-0896 KENNETH G.SMITH,C.P.A. BRIAN D.PINNELL.C.P.A.(RETIRED) FAX:(954)938-9353 ISRAEL I.GOMEZ,C.P.A. ROSS S.GOTTHOFFER,CPA. a.com E-MAIL:ICmC�ICmCC CHARLES K.RUMPF,C.P.A. HILLARY B.DAIGLE,C.P.A. P LAMES R.LARAWAY,C.P.A. March 12, 2008 To the Honorable Mayor and Members of the City Commission City of Dania Beach, Florida Dania Beach, Florida We have audited the financial statements of the governmental activities, business-type activities and each major fund of City of Dania Beach, Florida(the "City"), for the year ended September 30, 2007, and have issued our report on March 12, 2008. Professional standards require that we provide you with the following information related to our audit. Our Responsibility under the Auditing Standards Generally Accepted in the United States of America, and Government Auditing Standards As stated in our engagement letter dated May 25, 2007, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance about whether the financial statements are free of material misstatement and are fairly presented in accordance with accounting principles generally accepted in the United States of America. Because an audit is designed to provide reasonable, but not absolute, assurance and because we did not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. As part of our audit, we considered the internal control of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of City of Dania Beach, Florida's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our tests was not to provide our opinion on compliance with such provisions. Other Information in Documents Containing Audited Financial Statements Our responsibility for other information in documents, including the City's website, containing the City's financial statements (audit) does not extend beyond the financial information identified in our annual audit report. In addition, we have no obligation to perform any procedures to corroborate other information contained in these documents or sites. City of Dania Beach, Florida - 2 - March 12, 2008 Significant Accounting Policies Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City are described in Note 2 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2007. We noted no transactions entered into by the City during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. One significant estimate for the City is management's estimate of the reserve for uncollectibles for EMS transport fees based on historical trends. We evaluated the key factors and assumptions used to develop the estimate in determining that it is reasonable in relation to the financial statements take as a whole. In addition, as discussed in Note 14 to the financial statements, a portion of the SBA investment pool(Pool B)experienced the absence of market liquidity given unprecedented amount of withdrawals followed by reports that the pool held asset-backed commercial paper that was subject to subprime mortgage risk. Approximately 14% of the SBA pool consisted of assets having significant credit and liquidity risk. As of January 31, 2008, the City had approximately $ 2,500,000 in Pool B which is now: 1) prohibited from withdrawals, 2) market valuations are not readily determinable, and 3) full realization of principal value is unknown. Audit Adjustments For purposes of this letter, professional standards define an audit adjustment as a proposed correction of the financial statements that, in our judgment, may not have been detected except through our auditing procedures. An audit adjustment may or may not indicate matters that could have a significant effect on the City's financial reporting process (that is, cause future financial statements to be materially misstated). During our audit, we did not propose any current year adjustments, nor did we detect material misstatements. Disagreements with Mana eg ment For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the City's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. City of Dania Beach, Florida - 3 - March 12, 2008 Difficulties Encountered in Performing the Audit We encountered no difficulties in dealing with management in performing and completing our audit. Other Matters During our audit, we became aware of certain matters that represent opportunities for the City to strengthen its internal controls and operating efficiencies. Such recommendations were made in the Schedule of Findings and Questioned Costs under Section E. This information is intended solely for the use of the City Commission and management of City of Dania Beach, Florida and is not intended to be and should not be used by anyone other than these specified parties. Regards, LLP KEEFE, McCULLOUGH & CO., LLP THE CITY OF DANIA BEACH, FLORIDA ' COMPREHENSIVE ANNUAL FINANCIAL REPORT ' September 30, 2007 I ' Prepared by the ' Finance Department ' INTRODUCTORY SECTION CITY OF DANIA BEACH, FLORIDA ' COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED SEPTEMBER 30, 2007 ' TABLE OF CONTENTS PAGES INTRODUCTORY SECTION: Letter of Transmittal i-viii ' GFOA Certificate of Achievement ix List of City Officials x ' Organizational Chart xi ' FINANCIAL SECTION: Independent Auditors' Report 1-2 Management's Discussion and Analysis (Not Covered by Independent Auditors' Report) 3-17 ' Basic Financial Statements: Government-wide Financial Statements: ' Statement of Net Assets 18 ' Statement of Activities 19 Fund Financial Statements: ' Balance Sheet - Governmental Funds 20 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 21 Statement of Revenues, Expenditures and Changes in ' Fund Balances - Governmental Funds 22 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 23 Statement of Net Assets - Proprietary Funds 24 ' Statement of Revenues, Expenses and Changes in Net Assets - Proprietary Funds 25 ' Statement of Cash Flows - Proprietary Funds 26 Statement of Fiduciary Net Assets - Pension Trust Funds 27 ' Statement of Changes in Fiduciary Net Assets - Pension Trust Funds 28 CITY OF DANIA BEACH, FLORIDA ' COMPREHENSIVE ANNUAL , FINANCIAL REPORT FOR THE YEAR ENDED SEPTEMBER 30, 2007 TABLE OF CONTENTS , (continued) PAGES Notes to Financial Statements 29-54 ' REQUIRED SUPPLEMENTARY INFORMATION: ' Budgetary Comparison Schedule - General Fund 55 Budgetary Comparison Schedule - Grants Fund 56 ' Notes to Budgetary Comparison Schedule 57 Schedule of Funding Progress - General Employees Pension Fund 58 , Schedule of Funding Progress - Police and Firefighters Pension Fund 59 ' OTHER FINANCIAL INFORMATION: Combining and Individual Fund Financial Statements and Schedules: ' Combining Balance Sheet - Nonmajor Governmental Funds 60 Combining Statement of Revenues, Expenditures and Changes in , Fund Balances - Nonmajor Governmental Funds 61 Combining Statement of Fiduciary Net Assets - Fiduciary Funds 62 t Combining Statement of Changes in Fiduciary Net Assets - Fiduciary Funds 63 ' Schedule of Revenues and Expenditures - Budget and Actual - Tree Preservation Fund 64 , Schedule of Revenues and Expenditures - Budget and Actual - Marina Fund 65 t Schedule of Revenues and Expenditures - Budget and Actual - Debt Service Fund 66 STATISTICAL SECTION: , Table 1 - Net Assets by Component - Last Five Fiscal Years 67 ' Table 2 - Changes in Net Assets - Last Five Fiscal Years 68 Table 3 - General Revenues and Other Changes in Net Assets - Last Five Fiscal Years 69 ' Table 4 - Fund Balances, Governmental Funds - Last Five Years 70 Table 5 - Changes in Fund Balances, Governmental Funds - Last Five Fiscal Years 71 CITY OF DANIA BEACH, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED SEPTEMBER 30, 2007 ' TABLE OF CONTENTS (continued) PAGES Table 6 - Value of Taxable Property - Last Ten Fiscal Years 72 Table 7 - Direct and Overlapping Property Tax Rates - Last Ten Fiscal Years 73 Table 8 - Principal Property Taxpayers - Last Ten Fiscal Years 74 ' Table 9 - Property Tax Levies and Collections - Last Ten Fiscal Years 75 Table 10 - Ratios of Outstanding Debt by Type - Last Ten Fiscal Years 76 Table 11 - Ratios of General Bonded Debt - Last Three Fiscal Years 77 Table 12 - Direct and Overlapping Governmental Activities Debt 78 Table 13 - Legal Debt Margin Information - Last Ten Fiscal Years 79 Table 14 - Pledged-Revenue Coverage - Electric Utility Tax - Last Two Fiscal Years 80 Table 15 - Pledged-Revenue Coverage - Electric Franchise Fees - Last Five Fiscal Years 81 ' Table 16 - Pledged-Revenue Coverage - Fire Assessment Fees - Last Ten Fiscal Years 82 Table 17 - Demographic and Economic Statistics - Last Ten Fiscal Years 83 ' Table 18 - Principal Employers - Current and One Year Ago 84 Table 19 - City Government Employees by Function/Program - Last Ten Fiscal Years 85 Table 20 - Operating Indicators by Function/Program - Last Ten Fiscal Years 86 ' Table 21 - Capital Assets Statistics by Function/Program - Last Ten Fiscal Years 87 COMPLIANCE SECTION: Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 88-89 ' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular 90-91 Independent Auditors' Report to City Management 92-93 Schedule of Expenditures of Federal Awards and State Financial Assistance 94 ' Notes to the Schedule of Expenditures of Federal Awards and State Financial Assistance 95 ' Schedule of Expenditures of Local Financial Assistance 96 Schedule of Findings and Questioned Costs 97-98 ' ECONOMIC OUTLOOK ' The City of Dania Beach is located in Southeastern Broward County on the Atlantic Ocean with the City of Hollywood to the south and the City of Fort Lauderdale to the North. The City encompasses approximately 8.4 square miles. The City is located ' immediately south of the Fort Lauderdale-Hollywood International Airport, Port Everglades, and the Broward County Convention Center. ' Dania Beach is a major player in South Florida's academic, marine, and tourism industries. Florida Atlantic University's nationally recognized oceanographic engineering research facility, known as SeaTech, is located in Dania Beach. In addition, ' the Raymond T. McKay Center for Advanced Maritime Officer's Training and the Simulation Training Assessment & Research Center are also located within the City's boundary, with state of the art bridge and engine room simulators which offer advanced ' merchant marine training. Bass Pro Fishing and Game Centers and the International Game Fishing Association Museum and Hall of Fame are major attractions for people interested in boating and fishing. Much of the City's business and lifestyle revolves around its waterways. Besides the Atlantic beach, the City also owns a marina. The business district of the City, which is ' mostly located at Federal Highway, is well known as the Dania Antique District that attracts tourism. The City has applied, with the assistance from the private sector, and jointly with the City ' of Lauderhill and Fort Lauderdale for the designation of the Enterprise Zone. Under Florida Statue 290, business in the Enterprise Zone can obtain job credits, property tax credits, sales tax exemptions for business equipment and sales tax exemption for ' electrical energy used. With these incentives, the City hopes to attract more prominent business to be established in the downtown area of the City. ' According to the Broward County Property Appraiser's Office, the taxable value of the City represents an increase of 19.8% over last year's assessment. ' In fiscal year ending September 30, 2007, the Community Development Department responded to approximately 3,000 land development inquiries and issued in excess of 3,626 building permits. Barring a major economic downturn, the Community ' Development Department is estimating an additional 4,000 new housing units and one million square feet of commercial/industrial development over the next 10 years. Projected development is estimated to have a taxable value in excess of one billion dollars and increase total population by 7,000 — 10,000 residents. In spite of the promising growth the City may be adversely impacted by the planned future construction of an extended south runway at the Fort Lauderdale-Hollywood International Airport. With this airport expansion, the City faces the possibility of losing established residential neighborhoods and commercial uses resulting in a significant reduction in the city's property tax. The residential areas especially, because of ocean access, have seen dramatic increases in property values over the last two years. Besides the irreplaceable 1 iii personal loss that will be experienced by homeowners who are forced to relocate, the city ' faces a significant reduction in its tax base. In 2004 the State of Florida and Broward County passed a referendum for the operation , of slot machines in four pari-mutuel sites, one of which, Dania Jai Alai is located in the City of Dania Beach. Boyd Gaming, the world's third biggest gaming entertainment corporation in the world has purchased the property with plans to construct a casino. It is believed that the City will face some impacts, both economically and in service demands such as traffic and public safety. MAJOR INITIATIVES The City of Dania Beach continues to adhere to its Mission Statement of"commitment to ' providing responsive municipal services and improving the quality of life of its citizens. This is accomplished through honesty and integrity, quality customer service, leadership with vision, restoring economic vitality and embracing our historic heritage". During the ' fiscal year 2007, the City achieved many significant accomplishments in furtherance of the goals and objectives established by the City Commission. Some of the accomplishments are as follows: ' ➢ Completed renovations to P.J. Meli Park ➢ Re-structured City Manager's Office to include code compliance,beach parking, , marina and beach lifeguards ➢ Completed expansion of City Hall ➢ Applied for and received approval from the Children's Services Council Summer ' Camp grant for the P.O.W.E.R Summer Camp Program ➢ Re-opened the City's pier to the return of fishing and the new Beach Watch Restaurant , ➢ Applied for and received FRDAP grant in the amount of$107,950 for improvements to C.W. Thomas Park which includes playground equipment ➢ Completed renovations to P.J. Meli Recreation Center ➢ Completed renovations to I.T. Parker Center ➢ Completed 32"a year CDBG project of the installation of 123 solar powered street lights in the western area of the City on time and within budget ' ➢ Implementing ADA standards in construction projects throughout the city in compliance with legal settlement ➢ Launched the biggest infrastructure program in the City's history ' ➢ Made important water infrastructure improvements in-house in the south west section of the City: laid 7,000 feet of pipe, installed 14 fire hydrants and installed over 250 water services. This in-house work saved tax payers $ 400,000. , ➢ Eliminated the back log of 127 code cases waiting to be heard by the Code Board ➢ Reduced the time it takes for a non compliant code case to go before magistrate from 8 months to 90 days , ➢ Improved code compliance productivity and performance by more than 50% ➢ Increase from 33% to 98% the number of fire inspections on eligible property Created and adopted planning and zoning code changes that created Transit Orientated Corridor and Downtown Transit Orientated Development Plans. ' iv ' 1 ' ➢ Completed FRDAP Frost Park Phase II improvements that were funded in part with a grant in the amount of$ 103,750 ' ➢ Negotiated with Broward County to share costs of the Library/Parking Garage Master Plan ➢ Installed, received training and implemented a 24/7 cable channel information ' system that provides citizens and visitors with up to date information about city meetings, important city events and other information of interest ➢ Electronic medical reporting program fully operational including; data collection, printed report at patient bedside, transport billing sent electronically to third party billing agency, and the ability to easily extract data for internal quality assurance program, outside legal requests and state ' reporting purposes FOR THE FUTURE Although fiscal year 2007 was a year of significant accomplishments, the City is still faced with the significant impacts associated with rising personnel costs, reduced ad ' valorem tax revenue attributed to the Property Tax Amendment 1 referendum and House Bill 113 as well as the unknown impact on the City with regard to the slot machines operations and expansion of the Fort Lauderdale Airport runway. The City, as well as ' many other state and local governments, faces the challenge of providing infrastructure improvements and support systems as well as the funding necessary to maintain the quality of life for our citizens. Some of our future projects include: ✓ Improvements to the water treatment plant, water distribution system, wastewater collection system and storm water system over the next five years. ✓ Encouraging economic development and redevelopment in an effort to promote the expansion of the City's existing tax base. ✓ Complete the construction of a new fire station in the annexed area. ✓ Construct a 10,000 square foot library and a parking facility at the City Hall ' campus site. ✓ Build a new public works facility and fueling station. ✓ Neighborhood improvements which include traffic claming devices, sidewalks ' and lighting projects as approved in the general obligation bond. ✓ At present the City is operating under three separate zoning codes, the City code, 1990 county zoning and 2001 county zoning at the annexed areas. To engage consultant to consolidate and rewrite a citywide zoning code. ✓ Address the many complex issues that will impact the City as a result of the planned airport south runway extension. ' ✓ Address the impacts that the City will face with regards to the operation of slot machines at the Dania Jai Alai which was approved by both State and Broward County referendums. ' ✓ Review level of services to address the reduction of ad valorem tax revenues resulting from Amendment 1 and House Bill 1 B. I ' v 1 FINANCIAL INFORMATION Accounting Controls , City Management is responsible for establishing and maintaining an internal control structure that is designed to ensure that the City's assets are protected from loss, ' theft or misuse. Further, management ensures that adequate accounting data is compiled to allow for the ' preparation of financial statements in conformity with accounting principles generally accepted in the United States of America. The internal control structure is designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use or disposition. The controls are also intended to ' provide assurance as to the reliability of financial records as related to the preparation of financial statements and accountability for assets. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits likely to be derived ' and that the evaluation of costs and benefits requires estimates and judgments by management. Staff in the Finance Department continually reviews and assesses the soundness and adequacy of all accounting and budgetary aspects of the City's financial system. Financial transactions and related data are examined for accuracy, completeness and ' authorization. Furthermore, data processing applications and systems are analyzed to ensure that necessary controls are in effect. In addition to these internal controls, annual financial audits are performed by independent certified public accountants. ' Single Audit The City received federal, state and county financial assistance and is responsible for ' ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. The internal control structure ' is subject to periodic evaluation by management. The City is required to undergo an annual single audit performed under the provisions of t the US Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit Organizations and Chapter 10.550, Rules of the Auditor General, State of Florida. The information related to the Single Audit, including the ' schedule of expenditure of federal awards and state financial assistance, findings and recommendations, and auditors' reports on the internal control and compliance with applicable laws and regulations are included in Section 4 of the report. This report ' disclosed no instances of material weaknesses in internal controls over financial reporting or any significant violations of applicable laws and regulations. Budgetary Controls , The budgetary control adopted by the City of Dania Beach includes a legally adopted budget by the Commission for the General Fund, Special Funds, Enterprise Funds and ' vi ' Debt Service Funds. Without Commission approval, expenditures may not exceed department levels. ' Administrative budget transfers may occur upon approval of the City Manager as long as the department budget is not increased. Encumbrances outstanding at year-end are ' reported as reservations of fund balance and are re-appropriated as part of the next year's budget. ' Cash Management The City maintains a pooled cash account for all funds with the exception of Pension ' Trust Funds. The City adopted a written investment policy in August 2004. To ensure the most competitive rates on investments, the cash resources of the individual funds (excluding the bond proceeds in the Capital Projects Fund) are combined to form a pool ' of cash and investments. The average monthly investment portfolio in 2007 was 38.2 million dollars. The investments for fiscal year 2007 were approximately 74% with the State Board of Administration Investment Pool at the beginning of the fiscal year, ' yielding an average rate of return for the year at 5.43%. Towards the end of the fiscal year, 51.2% (approximately $18.6 million) was with the State Board of Administration. The remaining investment is with Federal Home Loan Securities earning a rate of return ranging from 3.50% to 5.44%. The City also purchased Certificates of Deposit, collateralized as required by Florida Statues Chapter 280. The interest earned from bond proceeds held and managed by other fiscal agent was $379,993 compared to $305,076 in fiscal year 2006. ' On November 29, 2007, the State Board of Administration implemented a temporary freeze on the assets held in the Pool due to an unprecedented amount of withdrawals from the Fund. The significant amount of withdrawals is due to the report that the Pool held asset-backed commercial paper that was subject to sub prime mortgage risk. As of end of January, 2008, the amount of the City's investment that was frozen amounted to $12.1 million. Risk Management The City purchased commercial coverage for property, general liability and worker's compensation insurance. The Human Resources and Risk Management Department is ' responsible for submitting all claims and providing information as needed to the insurance carriers. The City operates a self-insurance fund for its employee's health insurance coverage. An administrator is contracted to process all the claims. Pension Trust Operations ' The City of Dania Beach has two defined benefit pension plans: The General Employees' Pension Fund and the City of Dania Beach Retirement System for Police and Firefighters. A separate Board of Trustees is responsible for the administration of each ' plan. vii 1 The City also sponsors one deferred compensation plan, which qualifies under Internal ' Revenue Code Section 457. The plan is funded by employee contributions and administered by independent fiduciary agents. The plan (according to GASB 32) is no ' longer reported on the City's balance sheet. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL ' REPORTING The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Dania Beach for its Comprehensive Annual Financial Report for the fiscal year ended September 30, 2006. This was the eighteenth consecutive year (fiscal years 1988-2006) that the government has received this prestigious award. The Certificate of Achievement ' is the highest form of recognition for excellence in state and local government financial reporting. In order to be awarded a Certificate of Achievement, the City published an easily ' readable and efficiently organized Comprehensive Annual Financial Report. This report satisfied both generally accepted accounting principles and applicable legal requirements. ' A Certificate of Achievement is valid for one year only. We believe that the September 30, 2007, Comprehensive Annual Financial Report continues to meet the Certificate of ' Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. ACKNOWLEDGEMENTS ' A Comprehensive Annual Financial Report of this nature could not have been prepared ' without the dedicated efforts of the entire staff of the Finance Department. A special note of thanks is also extended to the auditing firm Keefe, McCullough & Co., LLP for the professional approach in conducting the independent audit of the City's financial records ' and transactions. In closing, I would like to express my appreciation to the City Commission for their ' leadership and continued support in the planning and conducting of the fiscal operations of the City. Without their support the preparation of this report would not have been possible. Respectfully submitted, Ivan Pato Patricia Varney, CGFO ' City Manager Director of Finance viii ' Certificate of ' Achievement for Excellence in Financial ' Reporting Presented to City of Dania Beach Florida t For its Comprehensive Annual Financial Report for the Fiscal Year Ended ' September 30, 2006 A Certificate of Achievement for Excellence in Financial ' Reporting is presented by the Government Finance Officers Association of the United Slalcs and Canada to government units and public employee retirement systems whose comprehensive annual financial ' reports(CAFRs)achieve the highest standards in government accounting and financial reporting. t CAME President Executive Director ' ix DANIA BEACH CITY OFFICIALS ' CITY COMMISSION Mayor: Bob Anton ' Vice Mayor: Albert Jones , Commissioner: Anne Castro Commissioner: Patricia Flury Commissioner: John Bertino ' CITY MANAGER ' Ivan Pato 1 Director of Finance ' Patricia Varney, CGFO Assistant Finance Director Nicki Satterfield, CPA 1 City Auditors Keefe, McCullough & Co., LLP ' X 1 1 FINANCIAL SECTION 1 � 1 HEEFE, MCCULLOUGH &CO., LLP CERTIFIED PUBLIC ACCOUNTANTS ' JOHN R.KEE ,CPA. LOUIS R.PROIET O,CPA, 6550 NORTH FEDERAL HIGHWAY STEVEN H.WOODS,C.P.A. CYNTHIA L.CALVERT,C.P.A. SUITE 410 DAVID T.WILLIAMS,C.P.A. JOHN E.McCULLOUGH.C.P.A.(RETIRED) JOSEPH D.LET,C.P.A. THOMAS T.CARPENTER,C.P.A.(RETIRED) FORT LAUDERDALE,FLORIDA 33308 WILLIAM G.BENSON,C.P.A. PAUL B.SNEIDER,C.P.A.(RETIRED) (954)�•)I-OS96 KENNETH G.SMITH,C P.A. BRIAN D.PINNELL,C.P.A.(RETIRED) FAX:(954)938-9353 ISRAEL I.COMEZ,G.P.A. ROSS S.GOITHOFFER,C.P.A. E-MAIL:kinc@kmccpa.com CHARLES K.RUMPF.C.P.A. HILLARY B.DAIGLE,C.P.A. P LAMES R.LARAWAY,C.P.A. 1 ' INDEPENDENT AUDITORS' REPORT t To the Honorable Mayor and Members of the City Commission City of Dania Beach, Florida Dania Beach, Florida ' We have audited the accompanying financial statements of the governmental activities, business-type activities, each major fund and the aggregate remaining fund information of City of Dania Beach, Florida ' (the "City"), as of and for the year ended September 30, 2007, which collectively comprise the City's basic financial statements as listed in the table of contents. We did not audit the Pension Trust Fund for Police Officers and Firefighters, which represents 64%G and 64%G, respectively, of the assets and revenues of the aggregate remaining fund information. Those financial statements were audited by another auditor whose report thereon has been furnished to us, and our opinion, insofar as it relates to the amounts included for the Pension Trust Fund for the Police Officers and Firefighters, is based solely on the report of the other auditor. These financial statements are the responsibility of the City's management. Our ' responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, ' issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. ' . In our opinion, the basic financial statements referred to above, present fairly, in all material respects, the respective financial position of the governmental activities, business-type activities, each major fund and the aggregate remaining fund information of City of Dania Beach, Florida at September 30, 2007, ' and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. ' 1 City of Dania Beach, Florida In accordance with Government Auditing Standards, we have also issued our report dated March 12, ' 2008, on our consideration of City of Dania Beach, Florida `s internal control over financial reporting ' and our tests of its compliance with certain provisions of laws, regulations, contracts, grants and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the ' internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Management's Discussion and Analysis is not a required part of the basic financial statements, but ' is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consist principally of inquiries of ' management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming an opinion on the basic financial statements of , City of Dania Beach, Florida's basic financial statements. The introductory section, combining and individual nonmajor fund financial statements, and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The accompanying ' schedule of expenditures of Federal awards and state financial assistance is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States. Local Governments. and Non-Profit Organizations and the Florida Single Audit Act, and is also , not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements and the schedule of expenditures of Federal awards and state financial assistance have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our , opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. r�� �, � r KEEF MCCULLOUGH & CO. L LP ' Fort Lauderdale, Florida ' March 12, 2008 2 t BASIC FINANCIAL STATEMENTS These basic financial statements provide a summary overview of the financial position of all funds, the operating results of all funds and the cash flows of proprietary funds. They ' also serve as an introduction to the more detailed statements and schedules that follow in the next section. t 1 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 The City of Dania Beach's financial statements are designed to provide the readers of the financial ' statements easy to understand information and analysis of the City's financial activities based on currently known facts, decisions and conditions. This section is specifically designed to assist the reader in focusing on significant financial issues, changes in the City's financial position and ' material deviations from the approved budget and also identify each individual funds issues and concerns. We encourage the reader to consider the information presented here in conjunction with the information provided in the letter of transmittal which can be found on pages i to viii of this ' report. FINANCIAL HIGHLIGHTS The assets of the City exceeded its liabilities at the close of fiscal year 2007 by $ 84,499,957 (net assets). Of this amount, $ 23,440,663 (unrestricted net assets) may be used to meet the City's ' ongoing obligations to citizens. Over this last year the total net assets increased by $ 9,104,075. Of this amount, $ 8.25 million of ' the increase took place in the governmental activities and $ 844,000 was generated from business- type activities. ' At the close of fiscal year 2007, the City's governmental funds reported a combined ending fund balance of $ 37,123,970, an increase of $ 5,161,724 in comparison with the prior year. Approximately 49.2% of the total amount, or $ 18,259,489, is available for spending at the City's discretion (unreserved, undesignated fund balance). This represents 47.87% of the General Fund ' budget. The General Fund reported an operating surplus for budgetary purposes of $ 9,538,003 for fiscal ' year 2007, before transfers and other financing sources. The revenue sources were $ 1,450,225 more than budgeted and expenditures were $ 3,466,370 lower than budgeted in the General Fund. After inter-fund transfers, the General Fund generated a net increase of $ 6,054,728. For the City's business-type activities, the City experienced an operating income of $ 1,323,248 ' which after inter-fund transfers generated an increase in net assets of$ 844,914. City-wide depreciation expenses recorded during the year amounted to $ 2,762,872. Total capital ' assets net of related debt was $ 45,912,631 at year end. OVERVIEW OF THE FINANCIAL STATEMENTS ' This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's financial statement is comprised of three components: 1) government-wide ' financial statements, 2) fund financial statements and 3) notes to the financial statements. In addition to the basic financial statements, this report also contains other supplementary information that further explains and supports the information in the financial statements. t3 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 The following table summarizes the major features of the City's financial statements: Fund Statements ' Government-wide Statement Governmental Funds Proprietary Funds Fiduciary Funds , Scope Entire City government The activities of the City that Activities the City Instances in which the (except fiduciary funds) are not proprietary or fiduciary operates similar to City is the trustee or agent such as police,fire,parks private business such as for someone else's water and sewer system resources,such as retirement plans for employees ' Required ♦Statement of Net Assets ♦Balance Sheet ♦Statement of Net ♦Statement of Fiduciary financial ♦Statement of Activities ♦Statement of Revenues, Assets Net Assets statements Expenditures& •Statement of Rev,, ♦Statement of Changes in Changes in Fund Balance Expenses&Changes Fiduciary Net Assets in Fund Net Assets •Statement of Cash Flows' Accounting Accrual accounting and Modified accrual accounting Accrual accounting and Accrual accounting and basis& economic resources focus and current financial resources economic resources economic resources focus measure- focus focus mentfocus Type of All assets and liabilities, Only assets expected to be All assets and liabilities, All assets and liabilities, asset, both financial and capital, used up&liabilities that come both financial and both short-term,and long- liability and short-term and long- due during the year or soon capital and short-term term ' intormatum term after,no capital assets me uded and long-term Type of All revenues and expenses Revenues for which cash is All revenues and All revenues and expenses inflow/ during the year,regardless received during or soon after expenses during the during the year,regardless outflow of when cash is received or the end of the year,expenses year,regardless of when of when cash is received information paid when goods/services have been cash is received or paid or paid received and payment is due, ' during the year or soon thereafter Government-wide Financial Statements ' The focus of the government-wide financial statements is on the overall financial position and activities of the City of Dania Beach. Reporting is similar to that of a private-sector business. t The City's government-wide financial statements include the statement of net assets and statement of activities. As described below, these statements do not include the City's fiduciary funds as ' resources of these funds cannot be used to finance the City's operations. However, the financial statements of the fiduciary funds are included in the City's fund financial statements as the City is financially accountable for those resources. ' 4 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 The Statement of Net Assets (page 18) provides information on the assets held and liabilities owed ' by the City. Assets and liabilities are reported using the accrual basis of accounting, which means assets are recorded when the City acquires ownership and liabilities are reported whey they are incurred, regardless of when cash is received or paid. The difference between the City's total assets and total liabilities is net assets. This statement, for the first time, combines and consolidates governmental current financial resources (short-term spendable resources) with capital assets and long term obligations. The Statement of Activities (page 19) is focused on both the gross and net cost of various activities. This is intended to summarize and simplify the user's analysis of cost of various governmental ' services and the local taxing effort necessary to sustain each of those activities. The operations of Dania Beach are divided into two kinds of activities: 4 Governmental activities—Most of the City's basic services are reported here. It includes police, fire, public services, community development, parks, and administrative departments. These services are principally supported by property taxes, franchise fees and utility taxes, license and ' permit fees, intergovernmental revenues, special assessment and state and federal grant revenues. + Business-type activities — City's services for which fees and charges are implemented with the ' intention to cover all or significant portion of the related costs. These services include water, sewer and stormwater systems. These two statements report net assets and the changes in those assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. Many non-financial or external factors, such as the City's tax base are reflected in the quality of its housing and commercial properties, the condition of City buildings and t roads, and the number and types of businesses in the City, which all contribute to the overall health of the City. Fund Financial Statements Traditional users of governmental financial statements will find the fund financial statements presentation more familiar. Unlike government-wide financial statements, the focus of fund financial statements is directed to specific activities of the City rather than the City as a whole. Except for the General Fund, separate funds are established to maintain control over resources that ' have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements as required by state and federal laws, bond covenants and the governmental accounting standards. All of the funds of the City can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. ' Governmental Funds — Most of City's basic services are reported in governmental funds, which focus on how money flows into and out of those funds and on the balance left at year-end that are available for future spending. These funds are reported using an accounting method called modified ' accrual accounting, which measures cash and all other financial assets that can be readily converted ' 5 1 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 to cash. The governmental fund statements provide a detailed short-term view of the City's general government operations and the basic services it provides. Governmental fund information helps to ' determine whether there are more or fewer financial resources available for allocation to future budgets and programs. The relationship (or differences) between governmental activities, as reported in the Statement of Net Assets and the Statement of Activities, and governmental funds is ' reconciled on the page following the Balance Sheet and Statement of Revenues, Expenditures and Changes in Fund Balances. The City maintains ten individual governmental funds. Information is presented separately in the ' governmental fund balance sheet, governmental fund statement of revenues, expenditures and changes in fund balances for the General Fund, Grants Fund and the Capital Projects Fund which are ' considered to be major funds. Information from the other governmental funds is combined into a single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining statements on pages 60 and 61 of this report. t The City adopts annual appropriated budgets for its General Fund and Grants Fund. Budgetary comparison schedules have been provided for the General Fund and the Grants Fund to demonstrate compliance with the budgets on pages 55 through 57. ' The City's governmental fund financial statements are presented on pages 20 through 23. Proprietary Funds—The City maintains two different proprietary fund types. Enterprise Funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its water, sewer and stormwater ' operations. Proprietary funds provide the same type of information as the government-wide financial statements ' except in more details. The financial statements provide separate information for the Water, Sewer and Stormwater Utility. The proprietary fund financial statements can be found on pages 24 through 26 of the report. ' Fiduciary Funds — The City reports pension trusts for its two defined benefit pension plans in the fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not included in the government-wide financial statement because the resources of those funds are not available to support the City's own programs. ' The accounting used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund statements can be found on pages 27 and 28 of this report and a more detailed , description of the City's two pension trust funds may be found in the notes to financial statements, pages 48 through 52. 6 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 Notes to the Financial Statements The notes to the financial statements provide additional information that is essential for a full understanding of the government-wide and fund financial statements. The notes to the financial ' statements can be found on pages 29 through 54 of this report. Other Information ' In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's progress in funding its obligations to ' provide pension benefits to its employees. This required supplemental information can be found on pages 58 and 59 of this report. ' Government-wide Financial Analysis The following schedule is a summary of the fiscal year 2007 Statement of Net Assets with ' comparative information for fiscal year 2006. This schedule presents net assets — the difference between the City's assets and liabilities — is one way to measure the City's financial health or position. Governmental Activities Business-type Activities Total 2007 2006 2007 2006 2007 2006 Current and other assets $40,586,935 $35,524,824 $ 11,031,991 $ 9,652,237 S51,618,926 S45,177,061 Capital assets 38,579,289 35,805,626 21,255,324 15,986,396 59,834,613 51,792,022 Total assets 79,166,224 71,330,450 32,287,315 25,638,633 111,453,539 96,969,083 Long-term liabilities 14,473,350 15,393,495 6,594,963 1,063,547 21,068,313 16,457,042 Other liabilities 4,253,901 3,996,180 1,631,368 1,359,016 5,885,269 5,355,196 Total liabilities 18,727,251 19,389,675 8.226,331 2,422,563 26,953,582 21,812,238 Net assets: Invested in capital assets, net of related debt 31,017,715 28,700,867 14,894,916 15,298,530 45,912,631 43,999,397 Restricted 10,865,600 13,212,590 4,281,063 3,360,050 15,146,663 16,572,640 Unrestricted 18,555,659 10,027,318 4,885,005 4,557,490 23,440,663 14,584,808 Total net assets $60,438.973 $51,940,775 $24,060,994 $23,216,070 $84,499,957 $75,156,845 The overall position of the City improved considerably in both the 2006 and 2007 fiscal years. Changes in net assets over time can be one of the best and most useful indicators of financial ' position. Key elements of the reconciliation of the statements are that the government-wide statement of activities reports the issuance of debt as a liability, the purchases of capital assets as assets which are then charged to expense over their useful lives through annual depreciation charges and changes in long-term liabilities as adjustments of expenses. Conversely, the governmental fund statements report the issuance of debt as other financing source of funds, the repayment of debt and the purchase of capital assets as expenditures, and changes in long-term liabilities are not reported in ' the operating statements. ' 7 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 The majority of the City's total net assets (54.33%) are in capital assets, such as land, buildings, infrastructure, and equipment, less any related debt outstanding that was used to acquire those assets. ' The City uses these capital assets to provide basic services to its residents. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources because it is unlikely that ' these capital assets would be sold or liquidated. An additional portion of the net assets (17.93%) represents resources that are subject to external restrictions on how they may be used. The remaining net asset category, unrestricted (27.74%), may be used to meet the City's on going obligations to its citizens and creditors. At the end of the fiscal year 2007, the City is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. Changes in Net Assets The following schedule is a summary of the fiscal year 2007 Statement of Activities with ' comparative information for fiscal year 2006. Gowen ,rW Aai .C,, 9a5im,,, a,,Aoli,illm Total ' 2007 n 200fi 2001 2006 2001 2006 Rc,muc5 &ngra o a, nu,. Charge,for mires S 10,169,IS7 $ 8.999,743 S 7,13g,4ol S fi,811,721 S 17,707,618 S 1M11,464 OpcmGng gram, 1,3I1215 1,380,405 - 20,021 1,311J5 1.400426 Capital grams 66'_.682 104_232 662,682 104.232 (icncml rmrnu¢ - - ProperlaWi,, IZ69190 11.731]s7 - - 17.691,570 15,731,I57 1 I1ry c 4,013,192 3965,171 - - 4013,192 19651I3 F h` fas 2,3ll,<Oi L231584 2,311,503 2,231,584 11 g, 'Incnarl 1091,112 1I64,47r - - 1,096652 3.I64,471 M Ilancu, 195,941 il?1'_I 9NS1112 19 ,941 I. 97,923 Io—oren1 cumin,, 197,.321 1,08.691 42 019 129.161 2 198 142 1,638,052 Total ,,,no,, 41425,215 19 198 719 1961480 8 146205 49.198 11 4'144.994 Lepclms: Public Safely I67,19.064 14264.291 - - I6]19,064 16,264.293 Ganoral Go-ra—al 8.146.290 9.15 1 310 - - 8.146,290 9,351310 H h - and 2,620,652 23NM21 - - 6 0,65_ 2,389021 t ith &Re ( n 307Z045 1,019,681 - 301 04i 1,039681 Phpcal'a.Yolncnt 2A16,031 2,436496 - - 411.031 2436.496 Inlem,l un Iran,-era deb, 645326 627,913 - - Ali 326 621.911 Wal,v - 3,317,021 2501748 3 it17,021 2,501,748 scwel - - 2,580,820 1,254,899 2 580.820 3,254,899 sionn't", - 1J2391 741198 742391 741398 Total cxpcnsn 31644408 14.108.714 6,6411.D2 fi498.045 40284,640 41006.759 in ncl a„en 1 h t lmnst6n 780,821 4,690,065 I A1,24% 1 64%,I60 9.I04,075 6338,221 T l 47854 419.991 (47%334) (4199951 Increa,c In nel dsl[ b,259,101 5.150,060 84914 1.188,165 9,104,015 6.33g_2i Prior Year Adlunmcnt, 214,037 - - - 239031 v,l asses,,he,innins .1 Year 11940.775 46,790'15 211 600 22021 9o5 15.156 841 68,818,o20 Vel,,,cl,.crdln, S 60,438,973 5 51,940.771 S 24.060984 S 23216,070 S 84,499,951 S 75.156,845 8 1 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 Governmental Activities ' Governmental activities increased the City's net assets by $ 8.26 million or 90.72 % of the total growth in net assets of the City. The reason for the increase is as follows: ' + In fiscal year 2006, the City changed the self insurance health plan network to AvMed. This plan provides better discounts for health services and prescription drugs. Therefore, the City recognized an increase of 1 million dollars in reserves for health claims in fiscal year 2007. 4 Savings were generated in the amount of approximately $ 100,000 between the CRA attorney ' and its related costs. 4 Contractual services with Broward County for building inspections are lower than originally ' budgeted for a savings of approximately $ 130,000. 4 Elimination of one lobbyist during mid-year and contingency amount budgeted but not being expensed totaled to approximately $ 230,000. + Due to 2007 Florida Legislative session that may impose a Tax Reform, the City Manager imposed a hiring freeze in January for all vacant positions. This generated a surplus of ' $ 807,240 in salaries and fringe benefits. + Savings were derived for capital projects in the amount of approximately $ 600,000. This is ' partly due to failure to purchase Victory Village property due to deed restriction, the Public Services compound project was delayed, and therefore the amount budgeted for debt service in the amount of approximately $ 200,000 was not utilized. ' 4 Due to vacancy credit under Broward Sherriff Office contract, a savings of $ 278,589 was realized. ' 4 Increase in City's capital assets, net of related debt amounted to $2.3 million. + Florida Power and Light generated additional franchise fees and utility taxes which amounted to approximately $ 414,000. ' 4 In August, 2007, FEMA announced that all hurricane expenses related to Hurricane Katrina and Wilma be reimbursed at 100% instead of 87.5% or 90% as original approved. An additional $ 553,000 in revenue was received. ' + Approximately $ 622,000 was received in impact fees for police, fire, recreation and administrative services. 4 Due to higher interest earning rate and better financial condition, an additional $ 664,632 was realized in interest earnings. O Code violation fines, business license tax and building permits also generated an additional $ 425,000. ' 9 1 ' CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 Business-type Activities ' Business-type activities increased the City's net assets by $ 844,914, accounting for 8.62% of the total increase in the City's net assets. ' • The Water Fund produced a net increase of$ 714,851. This is to set up a reserve for future debt payment of the State Revolving Loan for infrastructure improvements. ' • The Sewer Fund experienced a net decrease of S 11,277. This is partly attributed to provision of depreciation expenses and in fiscal year 2007. Further, Broward County imposed water restriction due to water shortage, and revenue derived from Sewer Fund is lower than ' budgeted. • The water rate was increased by 12% and the sewer rate was increased by 8% in fiscal year ' 2007. The purpose for this increase is to set up a reserve for future debt service on the improvements to the utility systems which will cost approximately $ 17 million within the next two years. ' • The Stormwater Fund experienced a net increase of$ 141,340. Financial Analysis of the Governmental Funds The City of Dania Beach uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements. 1 Governmental Funds ' The fund financial statements for the governmental funds are provided on pages 20 through 23. The focus of the City's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. ' As of September 30, 2007, the City's governmental funds reported combined ending fund balances of $ 37,123,970, an increase of $ 4,671,656 in comparison with the prior year after prior year adjustments. The prior year adjustment is mainly to recognize the insurance proceeds received in ' fiscal year 2006 for Hurricane Wilma expenses. It was previously recorded as deferred revenue. Approximately 49.18%, which amounts to $ 18,259,489 of the ending balance, constitutes unreserved, undesignated fund balance which is available for spending at the City's discretion. The ' remainder of the fund balance is reserved or designated (not available for new spending) because it has already been committed to the following: • To liquidate contracts and purchase orders for the previous years—$ 760,348 • Reserve for capital projects — S 8,350,732 which includes the $6.8 General Obligation Bond issued in September 2005 as approved by voters in March 2005 • Impact Fees—$ 767,425 11 CITY OF DANIA BEACH, FLORIDA ' MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 • Airport Issues — $ 500,000 ' • Debt Services—$ 230,139 • Perpetual Care—$ 719,875 • Insurance Reserve— $ 2,533,776 • Capital Elements approved in the Comprehensive Plan—$ 1,346,612 • Tree Preservations— $ 571,990 ' • Disaster Recovery - $ 1,869,461 • Other obligations—$ 1,214,123 Below is the analysis of the fund balance for fiscal year 2007: ' Capital General Projects Grant Fund Fund Fund Other Total ' Fund balances,September 30,2006 $20,636,448 $9,833,497 $ 25,643 $ 1,466,658 $31,962,246 Revenues 39,594,769 407,876 1,049,442 464,964 41,517,051 Expenditures (30,056,766) (4,646,974) (1,640,108) (979,881) (37,323,729) Other financing sources(uses) (3,483,275) 2,756,333 571,287 633,989 478,334 Fund balances,September 30,2007 26,691,176 8,350,732 6,264 1,595,730 36,633,902 Prior Year Adjustments 490,068 - - - 490,068 Reserved fund balances,September 30,2007 8,921,755 8,350,732 6,264 1,585,730 18,864,481 Unreserved fund balances,September 30,2007 $ 18,259,489 $ - $ - $ - $ 18,259,489 Genera!Fund , The General Fund is the chief operating fund of the City. As of September 30, 2007, the fund balance of the City's General Fund increased by $6,054,729. Total General Fund revenues increased by $1,449,139 (3.8%) while expenditures decreased by $1,291,767 (4.1%) when compared to fiscal year2006. ' The amount of General Fund revenue by type, their percent of the total and the amount of change compared to last fiscal year are shown in the following schedule: , 1 12 ' CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 Current Prior ' Year Year Variance Variance Actual Actual Amount Percent Ad valorem taxes S17,691,570 $15,731,757 $1,959,813 12% Special assessments 2,955,494 2,642,546 312,948 12% Franchise fees 2,311,503 2,231,584 79,919 4% Utility taxes 4,013,192 3,965,173 48,019 1% Licenses and permits 1,780,133 1,845,354 -65,221 -4% Intergovernmental 3,443,954 3,164,473 279,481 9% Charges for services 3,464,697 3,137,346 327,351 10% Fines and forfeitures 772,232 519,740 252,492 49% Interest 1,558,819 974,079 594,740 60% Grants 561,719 3,050,279 -2,498,560 -82% Miscellaneous 1,041,456 883,299 158,157 18% ' Revenues Operating revenues in the General Fund amounted to $ 39,594,769, an increase of$ 1,449,139 when t compared to fiscal year 2006. The increase in ad valorem taxes is partly due to higher collection rates and increases in property values. 16.7% of the increase in this revenue is attributed to new certificate of occupancies being issued which includes 70 units of town homes. Special assessments increase is mainly attributed to recreation impact fees collected in fiscal year 2007 in the amount of S 381,846. License and permit fees are higher in fiscal year 2006 due to increase in the number of permits issued from hurricane recovery activities. The increase in 2007 intergovernmental revenue is attributed to the state premium tax received for police and fire pensions according to GASB 24 which was not previously accounted for in the General Fund. As for fines and forfeitures, the increase is mainly attributed to the collection of code enforcement fines. In August and October ' 2005, the City was impacted by two hurricanes, Katrina and Wilma. Approximately 3 million dollars was received in fiscal year 2006 from FEMA to cover some of the costs incurred with regard to preparedness, debris clearance, and repairs to damaged properties which attributed to the decrease ' in grants revenue for fiscal year 2007. Expenditures Current Prior Year Year Variance Variance ' Actual Actual Amount Percent Current: General government $7,759,750 $9,554,068 -$1,794,318 -19% Public safety 16,365,413 15,655,771 709,642 5% ' Highways and streets 1,370,962 1,256,702 114,260 9% Physical environment 2,318,169 2,257,588 60,581 3% Culture and recreation 2,078,627 2,224,230 -145,603 -7% Debt service: Principal 136,096 361,815 -225,719 -62% Interest 27,749 38,359 -10,610 -28% ' 13 CITY OF DANIA BEACH, FLORIDA ' MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 Operating expenditures in the General Fund amounted to $30,056,766 a decrease of 4.12% over the ' preceding year. • The decrease in general government is mainly due to hurricane preparation and recovery expenses the City incurred from Hurricanes Katrina and Wilma. ' • Increase in public safety is partially attributed to the contractual increase of 5% for the Broward Sheriff Office which equates to approximately $ 376,000. The remaining amount is due to premium tax received from the State and according to GASB 24, this amount has to be recognized as revenue and expenses in the General Fund. For fiscal year 2006, the amount was ' only recognized in the Pension Fund. • Increase in highways and streets is attributed to road resurfacing and sidewalk repairs. • Decrease in debt service is attributed to two notes being paid off in fiscal year 2007. ' Proprietary Funds The fund financial statements for the proprietary funds provide essentially the same type of ' information found in the government-wide financial statements, but in more detail. • There are three proprietary funds for fiscal year 2007: Water, Sewer and Stormwater Funds. ' The net changes of the funds have already been addressed in the discussion of the City's business-type activities. ' Budget Information The City Commission approves the original budget (adopted budget) in September prior to the beginning of the fiscal year. The final budget (amended budget) reflects divisional changes made administratively and approved by the City Manager and departmental changes and supplemental ' appropriations approved by the City Commission during the year. The most significant differences between the adopted budget and the amended budget are as follows: ' • The increase in the community development department is attributed to comprehensive plan update and urban design study. ' • Increase in finance and administration is attributed to funding transfer from General Fund to Capital Projects Fund for the additional funding of the construction of the Fire Station and the ' study for a library complex. • Increase in legal department is attributed to outside counsel cost for airport related issues. ' 14 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 ' The significant variance between amended budget and year-end actual are as follows: ' • Due to the change in network of the City's health insurance benefits to AvMed, a tremendous savings has been recognized. With the implementation of GASB 34, the Health Insurance Fund ' is being reclassified at year-end and therefore providing credits to all citywide departments. Some of the departments that experienced huge savings are fire ($ 363,197), finance and administration for funding the retiree's insurance benefits ($ 261,900), and highways and streets ($ 61,678). • Comprehensive plan update, urban design, and portable water/transportation element study has ' not been performed and funds will be carried forward to fiscal year 2008. • Vacancy credit experienced in the Broward Sheriff Office in the amount of$ 278,589 ' • Personnel vacancies in the fire and rescue department. ' • Received Power Outlook with Educational Rewards Grant (P.O.W.E.R) from the Children Services Council, which provided funding of the summer camp, reduced the City's cost to this program by over$ 54,000. • Contractual attorney services related to the airport expansion issues for an additional $ 90,000 and code attorney services for an additional $ 30,000. ' Capital Assets and Debt Administration ' Capital Assets The City of Dania Beach capital assets value for its governmental and business-type activities as of September 30, 2007, amounts to $ 59,834,613 (net of accumulated depreciation). This investment in ' capital assets includes land, buildings and improvements, park facilities, roads, utility system improvements, and machinery and equipment. Capital Assets (Net of Depreciation) Governmental Activities Business-type Activities Total ' 2007 2006 2007 2006 2007 2006 Land $ 13,479,963 S 13,479,754 $ 220,976 S 220,976 $13,700,939 S 13,700,730 Utility system - - 14,024,700 14,438,228 t4,024,700 14,438,228 Buildings 5,796,454 5,516,001 344,972 346,500 6,141,426 5,862,501 Equipment 1,732,402 1,614,800 434,318 474,052 2,166,720 2,088,852 Infrastructure 14,748,494 14,854,209 - - 14,748,494 t4,854,209 Construction-in-progress 2,821,976 340,962 6,230,358 _ 727,616 9,052,334 1,068,478 S 38,579,289 S 35,805,626 $21,255,324 S 16,207,372 $59,834,613 $52,012,998 ' 15 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 Major capital asset events during the fiscal year included: , • 100% completion of the Meh Park Recreation Center ' • 100%completion Frost Park grounds improvements • 95% completion of C.W. Thomas Park Recreation Center , • 95% completion of the City Hall expansion project • 95% completion of force main upgrade • Partial installation of water main looping project Dania Beach and U.S. 1 ' • Partial installation of the water tank high service pump • Engineer designs for other water and sewer infrastructure improvements which includes lift stations rehabilitation. Additional information on the City's capital assets can be found in Note 6 on pages 38 through 40 of this report. Long-Term Debt As of September 30, 2007, the City had a total outstanding debt of$22,314,828. This debt consists of compensated absences, bonds, notes, and capital leases that are secured by non ad-valorem revenues or through covenants to budget and appropriation, and general obligation bonds secured by ' ad-valorem revenues. Governmental Activities Business-type Activities Total 2007 2006 2007 2006 2007 2006 Sales tax bonds $ 2,450,000 $ 2,535,000 $ - $ - $ 2,450,000 $ 2,535,000 General oblgiation bonds 6,535,000 6,660,000 - - 6,535,000 6,660,000 Notes 4,667,951 5,306,033 99,379 116,037 4,757,329 5,422,070 Capital leases 205,265 365,253 - - 205,265 365,253 State revolving loan - - 6,271,030 792,805 6,271,030 792,805 Compensated absenses 1,817443 1,632,860 278,761 217,933 2,096,204 1,850,793 $15,675,659 $ t6,499,146 $6,639,169 $ 1,126,775 $22,314,828 $ 17,625,921 The City's total debt increased by $ 4,688,907. This is mainly due to the improvements of the water ' and sewer utility of which the funding is derived from the loan from the State Revolving Fund. Additional information on the City's debt and other long-term liabilities can be found in Note 7 pages 40 through 44 of this report. Economic Factors and Next Year's Budgets and Rates , The City experienced some increase in building activities; however, general economic conditions especially in the real estate market, will require the City to closely monitor its revenues and ' expenditures. 16 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2007 The Broward County Commission has approved the expansion of the South runway at the Fort ' Lauderdale/Hollywood Airport. Should this plan be carried out, the City will lose approximately 380 single family homes and the Wyndham Hotel. Preliminary calculations indicate an estimated loss of over $ 1,000,000 in revenues for the City. Further, this expansion will also impact the ' surrounding areas due to increased noise and pollution which will affect the value of homes. The County approved the establishment of a Community Redevelopment Agency (CRA) at the City ' of Dania Beach. However, this is not a traditional CRA in that the City will not be able to obtain property tax increment revenue derived from the increase of the property value in the CRA area. Instead, the County will provide an interest free loan for projects the County will approve to assist ' the redevelopment opportunities in the CRA area. The County has established a loan to grant agreement to provide assistance to the City in funding water infrastructure improvement to the CRA area. ' For fiscal year 2009, the City is required to implement GASB 45. A preliminary calculation by the actuary indicated the City's annual contribution to fund the OPEB (Other Post Employment Benefits) is approximately $ 1.8 million. The City will either have to provide such funding or will ' have to recognize this amount as a liability which will result in reduction to the City's fund balance and net assets. ' Attributed to House Bill 1 B which was passed in the 2007 legislative session and effective immediately, requires local governments to generate the same amount of ad valorem tax revenue generated in fiscal year 2006 minus 0-9% depending on the per capita taxes levied in 2001 and 2006. ' Based on this criterion, the City rolled back its millage rate to 5.4044 for fiscal year 2008. During the primary election in January, 2008 the voters approved the Legislature to provide portability of the "Save Our Home" amendment which allows homestead owners to move their sheltered "Save Our Home" value from one primary residence to the next. Currently, the City is not able to identify the fiscal impact to this amendment. The voters also approved an additional S25,000 homestead exemption. The impact to the City is S 655,381. The voters approved a S 6.8 million dollars general obligation bond issuance in 2005 for the building of a new fire station in the annexed area, parks and recreation improvements and neighborhood improvement for sidewalks, lighting and traffic calming devices. This equates to a millage rate of 0.1316 to be levied in fiscal year 2008 to fund for the debt service. ' Contacting the City's Financial Management This financial report is designed to provide our citizens, taxpayers, customers, and investors and creditors with a general overview of the City's finances and to demonstrate the City's accountability. Questions concerning any information provided in this report or requests for additional information tshould be address to Director of Finance, 100 West Dania Beach Boulevard, Dania Beach, FL 33004. 17 CITY OF DANIA BEACH, FLORIDA ' STATEMENT OF NET ASSETS September 30, 2007 ' Governmental Business-type Activities Activities Total ASSETS: Cash and cash equivalents $ 889,376 $ 493,439 $ 1,382,815 Investments 29,271,672 3,985,601 33,257,273 Receivables: Franchise, utility and other taxes 1,102,959 1,102,959 ' Customers/other, net 202,653 883,958 1,086,611 Due from other governmental agencies 764,942 3,438,008 4,202,950 Inventories 32,922 - 32,922 ' Prepaids 63,251 61,537 124,788 Property held for sale 168,910 168,910 Net pension asset 313,517 - 313,517 Restricted assets: Cash and cash equivalents 6,397,799 6,397,799 Investments 1,378,934 2,169,448 3,548,382 Capital assets not being depreciated 16,301,939 6,451,334 22,753,273 tCapital assets being depreciated, net 22,277,350 14,803,990 37,081.340 Total assets 79,166,224 32,287,315 111,453,539 ' LIABILITIES: Accounts payable and accrued liabilities 1,781,462 1,252,893 3,034,355 Customer deposits 244,343 334,269 578,612 t Due to other governmental agencies 3,695 3,695 Unearned revenue 496,109 496,109 Insurance claim reserves 177,278 177,278 ' Other liabilities 446,561 446,561 Noncurrent liabilities: Due within one year 1,104,453 44,206 1,148,659 t Due in more than one year 14,473,350 6,594,963 21,068,313 Total liabilities 18,727,251 8,226,331 26,953,582 ' NET ASSETS: Invested in capital assets, net of related debt 31,017,715 14,894,916 45,912,631 Restricted for: ' Renewal and replacement 2,544,448 2,544,448 Comprehensive plan 1,346,612 175,000 1,521,612 Institutional investment trust 174,168 5,515 179,683 ' Social services 719,875 == 719,875 Debt service 230,139 1,556,100 1,786,239 Law enforcement 44,074 44,074 Capital projects 8,350,732 8,350,732 ' Unrestricted 18,555,658 4,885,005 23,440,663 Total net assets $ 6 4438.973 $ 24,060,984 $ 84,499,957 ' The accompanying notes to financial statements are an integral part of these statements. 18 N-�+U-+v)b C Pay-+ a v� OmNNN-v u'1 vt r r ayPulVN h hrr N y rCPv1YY S rNt1 r+l mhN N v)vl-+bmP i N O W O P ' d'YOOmN •� ma0 DJ m .-.m�om�n � r Y b P P $3 A Nvl nlrN O W P O a +•rPaP O O �/1 m P F vav-'i- N O yNVmN N a r W u N y Pam+ P O. y Y y V o V y G V N N C N�P-vlb Y V ON1N Nm.--iV y r V} h m � y �.m-iPrNM � m hOPV1NYm b r r y v)vt.ybmPm v1 h O a a yL YYOOmV� ' ' •+ bmvlW O P p P M N N v)mhNV O O a-.�'Pr O.rV vl V nl m � v � � rrNh�Ob vl v) �DmOOa-+0 r N O. N Vp y U w O ' w � N Q � � eo � e ro Fes) � 0 U ti C •� ., ca cqs L � ' N vc C� o oo.� n ❑ W Ur .d ¢ zb c2 e y z C7z O U W � zri c ' rT F+IQ U y y--ivnv oMe v b ecy F y F a U J ONi a O�Y'1 b N P N O C �W K L 491 y y C <n p [A O � � mL 4bJmmooa mm in r v y U � c c F F ' G' r? W U iO"+ on Q e Q U U,"K,wu.500 �a F z z yy F F a+ ' G Yorv�n—b rop -o- ry pp ONb C; � V O WrPi N h. L PbOr�D v� V rON O d ci W O O U U y W q�q t v v 2 aQ a m n u �.9 c 5 ❑ v a � e - c F Z. ' u r m N F U wa�j�c�xcia� ,�h3H CITY OF DANIA BEACH, FLORIDA BALANCE SHEET ' GOVERNMENTAL FUNDS September 30, 2007 ' Other Special Nonmajor Total Revenue Capital Governmental Governmental General rant(,rantV sFund PrOiects Funds Funds ASSETS: Cash and cash equivalents $ 889,376 $ $ $ $ 889,376 Receivables: Franchise, utility and other taxes 1,102,959 1,102,959 ' Customers/other, net 181,833 13,602 __ 7,218 202,653 Due from Grants Fund 84,218 84,218 Due from other governmental agencies 541,665 207,044 16,233 764,942 Investments 26,783,518 -- 2,488,154 29,271,672 Inventories 32,922 -- 32,922 ' Prepaid items 63,251 __ __ __ 63,251 Property held for resale 168,910 168,910 Restricted assets: Cash and cash equivalents -- -- 6,092,344 305,455 6,397,799 Investments -- 1,378,934 1,378,934 Total assets $ 29,848,652 $ 220,646 $ 8,596,731 $ 1,691,607 $ 40,357,636 LIABILITIES AND ' FUND BALANCES: Liabilities: Accounts payable and accrued liabilities $ 1,435,267 $ 46,446 $ 245,999 $ 53,750 $ 1,781,462 ' Due to General Fund -- 84,218 =_ -- 84,218 Due to other governmental agencies 2,321 1,374 3,695 Deposits 194,513 49,830 244,343 Claims and judgements payable 177,278 -- -- 177,278 Deferred revenue 411,468 83,718 923 496,109 ' Other liabilities 446,561 446,561 Total liabilities 2,667,408 214,382 245,999 105,877 3,233,666 Fund balances: Reserved for: Encumbrances 760,348 760,348 Inventories 32,922 32,922 Prepaid items 63,251 63,251 ' Donations 15,000 =_ _ 15,000 Institutional investment trust 174,168 174,168__ Claims reserves 2,533,776 2,533,776 Capital projects -- -- 8,350,732 8,350,732 ' Government grant programs == 6,264 __ -- 6,264 Social services 719,875 719,875 Physicaldevelopment 571,990 571,990 Debt service 230,139 230,139 Marina operation -- 19,652 19,652 ' Law enforcement _= 44,074 44,074 Police impact fees 128,471 128,471 Fire impact fees 22,202 22,202 Administrative impact fees 101,971 101,971 ' Recreation/open space 514,781 __ __ __ 514,781 Comprehensive plan 1,346,612 1,346,612 Unreserved: Designated for airport litigation 100,000 500,000 Designated for fire capital projects 858,792 858,792 ' Designated for disaster recovery 1,869,461 __ __ __ 1,869,461 Undesignated 18,259,489 18,259,489 Total fund balances 27,181,244 6,264 8,350,732 1,585,730 37,123,970 ' Total liabilities and fund balances $ 29,848,652 $ 220,646 $ 8,596,731 $ 1,691,607 $ 4 3357,636 ' The accompanying notes to financial statements are an integral part of these statements, ' 20 CITY OF DANIA BEACH ' RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS ' September 30, 2007 FUND BALANCES - TOTAL GOVERNMENTAL FUNDS PAGE 20 $ 37,123,970 ' Amounts reported for governmental activities in the statement of net assets ' are different because: Capital assets used in governmental activities are not financial resources ' and therefore are not reported in the governmental funds. 38,579,289 Other assets used in governmental activities are not financial resources and therefore are not reported in the governmental funds: ' Net pension assets 313,517 Long-term liabilities, including bonds payable, are not due and payable ' in the current period and therefore are not reported in the funds. (15,577,803) NET ASSETS OF GOVERNMENTAL ACTIVITIES, PAGE 18 $ 60.438.973 ' t The accompanying notes to financial statements are an integral part of these statements. ' 21 ' CITY OF DANIA BEACH, FLORIDA ' STATEMENT OF REVENUES, EXPENDITURES, .AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS For the Year Ended September 30, 2007 Other Special Nonmajor Total Revenue Capital Goverlunental Governmental ' General Grants Fund Projects Funds Funds REVENUES: Property taxes $ 17,691,570 $ -- $ -- $ -- $ 17,691,570 ' Special assessments 2,955,494 2,955,494 Franchise fees 2,311,503 2,311,503 Utility taxes 4,013,192 4,013,192 Licenses and permits 1,780,133 -- -- - 1,780,133 Intergovernmental 3,443,954 - -- -- 3,443,954 ' Charges for services 3,464,697 __ 317.732 3,782,429 Fines and forfeitures 772,232 22,264 794,496 Interest 1,558,819 380,543 33,861 1,973,323 Grants 561,719 1,049,442 -- -- 1,611,161 Contributions -- -- 13,740 13,740 ' Miscellaneous 1,041,456 -- 27,233 77,367 1,146 056 Total revenues 39,594,769 1,049 442 407,976 464,964 41,517,051 EXPENDITURES: - Current: General government 7,759,750 95,283 8,100 7,863,133 Public safety 16,365,413 3,313 141,521 43,520 16,553,767 Highways and streets 1,370,962 1,077,390 135,122 8,182 2,591,656 ' Physical environment 2,318,169 -- 1,037 2,319,206 316 28 Culture and recreation 2,078,627 559,405 22, 6,663 2,947,011 Capital outlay 3,391,821 3,050 3,394,871 Debt service: Principal 136,096 -- 661,974 210,000 1,008,070 ' Interest and fiscal charges 27,749 -- 198,937 419,329 646,015 Total expenditures 30,056,766 1,640,108 4,646,974 979,881 37,323,729 Excess(deficiency)of revenues ' over(under)expenditures 9,538,003 (590,666) (4,239,098) (514,917) 4,193,322 OTHER FINANCING SOURCES(USES): Transfers in 478,334 571,287 2,916,333 633,989 4,599,943 Transfers out (3,961,609) -- (160,000) -- (4,121,609) Total other financing sources(uses) (3,483,275) 571,287 2,756,333 633,989 478,334 ' Net change in fund balances 6,054,728 (19,379) (1,482,765) 119,072 4,671,656 FUND BALANCES AT BEGINNING OF YEAR, as previously reported 20,636,448 25,643 9,833,497 1,466,658 31,962,246 Prior period adjustment(Note 12) 490,068 490,068 ' FUND BALANCES AT END OF YEAR $ 27,181,2 $ 6,264 $ 8,350,732 $ L585 730 $ 37,123,970 i ' The accompany notes to financial statements are an integral part of these statements. 22 CITY OF DANIA BEACH, FLORIDA , RECONCILIATION OF STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS , TO THE STATEMENT OF ACTIVITIES For the Year Ended September 30, 2007 NET CHANGES IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS PAGE 22 $ 4,671,656 ' Amounts reported for governmental activities in the statement of activities are different because: Capital outlays, reported as expenditures in governmental funds, t are shown as capital assets in the statement of net assets. 5,026,393 Provision for depreciation expense on governmental capital assets is ' included in the governmental activities in the statement of net assets. (2,154,217) Principal payments on long-term debt is reported as an expenditure ' in governmental funds, but as a reduction of long-term liabilities in the statement of net assets. 1,008,070 In the statement of activities, only the gain on the sale of assets is reported, whereas in the governmental funds, the entire proceeds from the sale increase financial resources. Thus, the change in net ' assets differs from the change in fund balances by the cost of the assets sold, less accumulated depreciation. (98,513) Certain items reported in the statement of activities do not require ' the use of current financial resources and therefore are not reported as expenditures in the governmental funds: ' Provision for amortization of bond premium 689 Provision for amortization of bond issuance costs (4,184) Change in net pension assets (6,150) Change in long-term compensated absences (184,583) CHANGES IN NET ASSETS OF GOVERNMENTAL ACTIVITIES (PAGE 19) $ 8,259,161 ' The accompanying notes to financial statements are an integral part of these statements. ' 23 ' CITY OF DANIA BEACH, FLORIDA STATEMENT OF NET ASSETS PROPRIETARY FUNDS September 30, 2007 ' Business-Type Activities Enterprise Funds Water Sewer Stormwater Totals ' ASSETS: Current: Cash and cash equivalents $ 12,461 $ 61,691 $ 419,287 $ 493,439 Investments 970,000 2,400,000 615,601 3,985,601 ' Receivables, net 452,521 431,437 883,958 Due from other governmental agencies 3,100,474 337,329 205 3,438,008 Prepaids 37,954 1,560 22,023 61,537 Total current assets 4,573,410 3,232,017 1,057,116 8,862.543 ' Noncurrent assets: Restricted investments 1,156,205 1,013,243 2,169,448 Capital assets not being depreciated 6,013,298 404,154 33,882 6,451,334 ' Capital assets being depreciated, net 4,664,550 3,668,553 6,470,887 14,803,990 Total noncurrent assets 11,834,053 5,085,950 6,504,769 23,424,772 ' Total assets 16,407,463 8,317,967 7,561,885 32,287,315 LIABILITIES: Current liabilities: Accounts payable and accrued liabilities 940,977 279,518 32,398 1,252,893 Customer deposits 334,269 334,269 Current portion of notes payable 2,725 2,725 15,732 21,182 Current portion of compensated absences 14,815 6,907 1,302 23,024 Total current liabilities 1,292,786 289,150 49,432 1,631,368 Noncurrent liabilities: ' Compensated absences 133,332 62,167 60,238 255,737 Notes payable 68,196 68,196 State revolving loans 5,473,905 724,959 72,166 6,271,030 Total noncurrent liabilities 5,6117,237 717,126 200,600 6,194,963 Total liabilities 6,900,023 1,076,276 250,032 8,226,331 ' NET ASSETS: Invested in capital assets, net of related debt 5,201,219 3,345,022 6,348,675 14,894,916 Restricted for: ' Institutional investment trust 3,689 1,826 5,515 Renewal and replacement 1,156,205 1,388,243 2,544,448 Comprehensive plan 175,000 175,000 Debt service 863,800 692,300 1,556,100 ' Unrestricted 2,282,527 1,639,300 963,178 4,885,005 Total net assets $ 9,507,440 $ 7,241,691 $ 7,311,853 $ 24,060,984 1 The accompanying notes to financial statements are an integral part of these statements. ' 24 CITY OF DANIA BEACH, FLORIDA , STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS ' PROPRIETARY FUNDS For the Year Ended September 30, 2007 Business-Type Activities ' Enterprise Funds Water Sewer Stormwater Totals Operating revenues: ' Charges for services $ 3,149,081 $ 3,258,053 $ 822,273 $ 7,229,407 Other 246.318 62,347 389 309,054 Total operating revenues 3,395,399 3,320,400 822,662 7,538,461 ' Operating expenses: Operation and maintenance 2,435,688 3,055,816 529,939 6,021,443 Provision for depreciation 144,891 255,351 208,423 608,665 Total operating expenses 2,580,579 3,311,167 738,362 6,630,108 ' Operating income 814,820 9,233 84,300 908,353 Non-operating revenues (expenses): , Interest income 154,489 209,461 61,069 425,019 Interest expense (241) (5,854) (4,029) (10,124) Total non-operating revenues 154,248 203,607 57,040 414,895 ' Income before transfers 969,068 212,840 141,340 1,323,248 Transfers out (254,217) (224,117) (478,334) ' Changes in net assets 714,851 (11,277) 141,340 844,914 NET ASSETS, beginning of year 8,792,589 7,252,968 7,170,513 23,216,070 ' NET ASSETS, end of year $ 9,507,440 $ 7,241 691 S 7,311,853 $ 24,060,984 ' 1 The accompanying notes to financial statements are an integral part of these statements. ' 25 , ' CITY OF DANIA BEACH, FLORIDA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS For the Year Ended September 30, 2007 ' Business-Type Activities Ente rise Funds Cash flows from operating activities: ater Newer stormw5ier Totals ' Receipts from customers and users $ 3,228,732 $ 3,228,566 $ 778,814 $ 7,236,112 Payments to employees (1,009,262) 478,753) (262,632) (1,750,647) Payments to suppliers (3,409,6444 (3,043.839) (217,791) (6,671,274) Net cash provided by (used in) operating activities (1,190,174) (294,026) 298,391 (1,185,809) Cash flows from non-capital financing activities: Transfers from other funds __ Transfers to other funds (254,217) (224,117) (478,334) Net cash used in non-capital ' financing activities (254,217) (224,117) (478,334) Cash flows from capital and related financing activities: Purchases of capital assets (5,152,880) (449,122) (54,615) (5,656,617) ' Proceeds from state revolving funds 5,059,695 412,332 6,198 5,478,225 Principal paid on capital debt (5,788) (5,787) (15,084) (26,659) Interest paid on capital debt (241) (5,854) (4,029) (10,124) Net cash used in capital and related financing activities (99,214) (48,431) (67,530) (215,175) Cash flows from investing activities: Purchase of investments 1,325,038 397,315 (58,300) 1,664,053 Interest received 154,489 209,461 61,069 425,019 Net cash provided by investing activities 1,479,527 606,776 2,769 2,089,072 ' Net increase (decrease) in cash and cash equivalents (64,078) 40,202 233,630 209,754 Cash and cash equivalents, beginning 76,539 21,489 185,657 283,685 Cash and cash equivalents, ending $ 12,461 $ 61,691 $ 419,287 $ 493,439 Reconciliation of operating ' income to net cash provided by (used in) operating activities: Operating income $ 914,82 $ 9,233 $ 84,300 $ 908,353 Adjustments to reconcile operating income to net cash provided by (used in) operating activities: Provision for depreciation 144,891 255,351 208,423 608,665 Changes in o erating assets and liabilities: (Increase) decrease in: ' Accounts receivable (95,525) (53,514) 50 (148,989) Prepaid items 68,214 (120) (4,371) 63,723 Due from other governments (2,686,263) (285,968) 2,468 (2,969,763) Increase(decrease) in: Accounts payable 518,603 (239,324) 2,141 281,420 ' Customer deposits 9,954 9,954 Compensated absences 35,132 20,316 5,380 60,828 Total adjustments (2,004,994) (303,259) 214,091 (2,094,162) ' Net cash provided by (used in) operating activities $ (1,190,174) $ (294,026) $ 298,391 $ (1,185,809) tThe accompanying notes to financial statements are an integral part of these statements. ' 26 CITY OF DANIA BEACH, FLORIDA ' STATEMENT OF FIDUCIARY NET ASSETS ' PENSION TRUST FUNDS September 30, 2007 ASSETS: Cash $ 307 Investments, at fair value: ' Money market funds 4,147,573 Mutual funds 9,443057 ' Common stocks 24,989:408 Corporate bonds 1,712,012 Foreign bonds 349,387 , Government securities 6,732,578 DROP plan participant investments 253,625 Total investments 47,627,640 ' Receivables: Employee 101991 ' Employer 388:205 Accrued interest receivable 92,348 Due from other governments 48644 Due from broker for securities purchased 475:734 ' Other 16,251 Total receivables 1,123,173 ' Prepaids 12,339 Capital assets less accumulated depreciation of$ 10,718 505 ' Total assets 48,763,964 1 LIABILITIES: Accounts payable 67,556 ' Due to broker for securities purchased 41,117 Due to DROP participants 2,835,704 Deferred state contributions 246,286 , Total liabilities 3,190,663 NET ASSETS: Net assets held in trust for pension benefits $ 45,573.301 1 The accompanying notes to financial statements are an integral part of these statements. ' 27 ' ' CITY OF DANIA BEACH, FLORIDA STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS PENSION TRUST FUNDS For the Year Ended September 30, 2007 ' ADDITIONS: Contributions: ' Employees $ 1,494,100 City 1,552,819 State 263,776 ' Total contributions 3,310,695 Investment income: ' Net appreciation in fair value of investments 5,004,690 Interest and dividends 999,951 Total investment income 6,004,641 Less investment expenses 220,865 ' Net investment income 5,783,776 Other income 59,633 Total additions 9,154,104 ' DEDUCTIONS: Pension benefits 3,121,288 ' Administrative expenses 294,218 Total deductions 3,415,506 ' Change in net assets 5,738,598 ' NET ASSETS, beginning 39,834,703 ' NET ASSETS, ending $ 45,573,301 1 ' The accompanying notes to financial statements are an integral part of these statements. ' 28 ' CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 NOTE 1 - ORGANIZATION AND OPERATIONS The City of Dania Beach, Florida (the "City") located in Broward County, is a political subdivision of the State of Florida. The legislative branch of the City is composed of a five-member elected commission. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the commission-appointed City Manager. In addition to the general government function, the City provides its residents with public works, public safety (police and fire), parks and recreation, building, zoning and planning functions, and stormwater management. The financial statements of the City have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board(GASB)is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. ' NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reportinge ntity: The financial statements were prepared in accordance with government accounting standards which establishes standards for defining and reporting on the financial reporting entity. The definition ' of the financial reporting entity is based upon the concept that elected officials are accountable to their constituents for their actions. One of the objectives of financial reporting is to provide users of financial statements with a basis for assessing the accountability of the elected officials. The financial reporting entity consists of the primary government, organizations for which the primary government is financially accountable, and other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. The City is financially accountable for a component ' unit if it appoints a voting majority of the organization's board and it is able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits, or impose specific financial burdens on the City. Based upon the application of these criteria, there were no organizations that were component units. Government-wide and fund financial statements: The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the non-fiduciary activities of the City. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which ' normally are supported by taxes and intergovernmental revenues, are reported separately from business- type activities, which rely to a significant extent on fees and charges for support. ' The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those expenses that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase,use, or directly benefit from goods, services, or privileges provided by a given function or segment, and fines and forfeitures and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. 29 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) ' Separate financial statements are provided for governmental funds, proprietary funds and fiduciary funds, even though the latter are excluded from the government-wide financial statements. ' Major individual governmental funds and enterprise funds are reported as separate columns in the fund financial statements. Measurement focus, basis of accounting, and financial statement presentation: ' The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund , financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenues as soon as ' all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources , measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers receivables collected within 60 days after year-end to be available ' and recognizes them as revenues of the current year. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when ' payment is due. Property taxes, intergovernmental revenues, franchise taxes, licenses and interest associated with ' the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when the City receives cash. The City reports the following major governmental funds: ' The General Fund is the primary operating fund of the City. It accounts for all financial ' resources of the general government except those required to be accounted for in a separate fund. The Grants Fund accounts for the revenues and expenditures related to Federal, state and , local grants received by the City with the exception of FEMA reimbursement for hurricane-related expenses. The Capital Projects Fund accounts for the resources accumulated for the completion of , the five-year capital budget. The City reports the following major proprietary funds: ' The Water and Sewer Funds account for the provision of potable water to residents and ' the corresponding sewage disposal, which is supplied by the City of Hollywood, Florida. The City operates the water treatment facility, water distribution system, sewage drainage pipelines and sewage pumping stations. 30 ' ' CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) The Stormwater Fund accounts for the infrastructure and operations of stormwater transportation, which is funded through user charges. Additionally, the City reports the following fund types: ' The Internal Service Fund accounts for the City's Self-Insured Health Plan provided to other departments of the City on a cost reimbursement basis. This fund has been combined into the General Fund. The Pension Trust Funds account for the activities of the General Employees Retirement System and the Police and Firefighter's Retirement System. These funds accumulate ' resources for pension benefit payments to qualified employees. Private sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both the government-wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private sector guidance for their business-type activities, subject to the same limitation. The City has elected not to follow ' subsequent private sector guidance. As a general rule, the effect of interfund activity has been eliminated from the government-wide ' financial statements. Exceptions to this general rule are charges between the City's water and sewer function and various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. ' Amounts reported as program revenues include 1)charges to customers or applicants for goods, services or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general ' revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from non-operating items. ' Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the City's water, sewer and stormwater enterprise funds are charges to customers for sales ' and services. The water and sewer funds also recognize as operating revenue the portion of tap fees intended to recover the cost of connecting new customers to the system. Operating expenses for the enterprise ' funds include the cost of sales and services, administrative expenses, and deprecation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. ' When both restricted and unrestricted resources are available for use, it is City policy to use restricted resources first, and then unrestricted resources as needed. 31 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) ' Assets, liabilities and net assets or equity: 1. Deposits and Investments ' The City's cash and cash equivalents are considered to be cash on hand, time and demand deposits, and short-term investments with original maturities of three months or ' less from the date of acquisition and investments with the State Board Investment Pool. Short-term investments, except the State Board Investment Pool, are reported at cost, , which approximates fair value. The Investment Pool is recorded at its value of the pool shares (2A-7 Pool) which is fair value. The nature of investments is governed by the provisions of Florida Statutes Section 218. ' Under this statute, authorized investments are limited, unless otherwise authorized by law or ordinance, to the Local Government Surplus Funds Trust Fund, money market funds, direct or unconditionally guaranteed obligations of the United States Government, ' obligations of certain government agencies, interest bearing time deposits or savings accounts. 2. Receivables and Payables ' Activities between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as "due to/from other funds." ' Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as "internal balances." ' .Advances between funds, as reported in the fund financial statements, are offset by a fund balance reserve account in applicable governmental funds to indicate that they are ' not available for appropriation and are not expendable available financial resources. Property taxes are levied as of January 1 on property values assessed as of the same date. Assessment and collections are made on behalf of the City by Broward County. Property ' values are assessed as of January 1 of each year, at which time taxes become an enforceable lien on property. Tax bills are mailed for the City by Broward County on or about October 1 of each year and are payable with discounts of up to 4% offered for ' early payment. Taxes become delinquent on April 1 of the year following the year of assessment and State law provides for enforcement of collection of property taxes by seizure of the personal property or by the sale of interest-bearing tax certificates to satisfy unpaid property taxes. All trade and property tax receivables are shown net of ' an allowance for uncollectibles. Accounts receivable allowances are based on historical trends. Operating revenues in the water and sewer enterprise funds are generally recognized on ' the basis of cycle billings rendered monthly. Revenues for services delivered during the last month of the fiscal year that have not been read by September 30 are accrued based ' on meter readings for the applicable consumption period and billed in October. The City's contracted service provider processes receivables associated with Emergency Medical Services (EMS). ' 32 ' ' CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) With the exception of EMS, the City deems receivable balances collectible and as such ' does not establish an allowance for doubtful accounts. An allowance account of approximately $ 3,577,000 is established for EMS receivables based on historical collection rates. ' 3. Inventories and Prepaid Items All inventories are valued at cost using the first-in/first-out (FIFO) method. Inventories ' of governmental funds are recorded as expenditures when consumed. Certain payments to vendors reflect costs applicable to future accounting periods and are t recorded as prepaid items in both government-wide and fund financial statements. 4. Restricted Assets ' Certain assets of the debt service fund have been classified as restricted because their use is completely restricted by a bond indenture agreement for the City's debt service requirements. Certain gas tax and impact fee revenues of the City's water and sewer funds must be set aside for costs associated with improvements to the systems that will provide for ' increased capacity as well as the expansion of the system. In addition, revenues have been restricted for costs associated with sewer system studies. The assets associated with these revenues have been classified as restricted. 5. Capital Assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., I ' roads,bridges, sidewalks and similar items), are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. The City defines capital assets for property, plant and equipment as assets with an initial, individual cost of more than $ 1,000 and an estimated useful life in excess of one year. i ' For infrastructure assets the City defines capital assets with an initial cost of more than $ 10,000 and an estimated life in excess of five years. Purchased or constructed assets are recorded at historical cost or estimated historical cost. Donated capital assets are ' recorded at estimated fair market value at the date of donation. Major outlays for capital assets and improvements are capitalized as projects are constructed. The costs of normal maintenance and repairs that do not add value to the ' asset or materially extend its useful life are not capitalized. Property, plant, and equipment and infrastructure of the City is depreciated using the straight line method over the following estimated useful lives: Building and improvements 10-40 years ' Infrastructure 20-30 years Utility system 5-50 years Furniture, fixtures and equipment 3-10 years ' 33 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) ' 6. Compensated Absences It is the City's policy to permit employees to accumulate earned but unused vacation and ' sick pay benefits. An employee may, on an annual basis, or upon termination, cash in a portion of these unused benefits. Vacation and sick ay benefits are accrued when incurred in the government-wide and proprietary fund financial statements. A liability ' for these amounts is reported and recorded in governmental funds only if they have matured, for example, as a result of employee resignation and retirements. When the liability is liquidated it is expensed in the General Fund and the Enterprise Fund. ' 7. Long-term Obligations In the government-wide financial statements and proprietary fund types in the fund ' financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, as well as ' issuance costs, are deferred and amortized over the life of the bonds using the straight- line amortization method. The results of using this method do not differ significantly from the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. ' In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount ' of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. , 8. Fund Equity In the fund financial statements, governmental funds report reservations of fund balance ' for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. ' 9. Unearned Revenue Governmental funds report deferred revenue in connection with receivables for revenue ' that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received, but not yet earned. Unearned revenues at the government-wide level ' arise only when the City receives resources before it has a legal claim to them. 10. Use of Estimates The preparation of financial statements in conformity with accounting principles t generally accepted in the United States requires management to make estimates and assumptions that affect the amounts of assets, liabilities, disclosures of contingent ' liabilities, revenues and expenditures/expenses reported in the financial statements and accompanying notes. Although these estimates as well as all estimates are based on management's knowledge of current events and actions it may undertake in the future, they may ultimately differ from actual results. ' 34 ' ' CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 3 - DEPOSITS AND INVESTMENTS Deposits ' In addition to insurance provided by the Federal Depository Insurance Corporation, all deposits are held in banking institutions approved by the State Treasurer of the State of Florida to hold public funds. Under Florida Statutes Chapter 280, Florida Security for Public Deposits Act, the State Treasurer requires all Florida qualified public depositories to deposit with the Treasurer or other banking institution eligible collateral. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. Accordingly, all ' amounts reported as deposits are insured or collateralized with securities held by the entity or its agent in the entity's name. ' Investments The City is authorized to invest in obligations of the U.S. Treasury, its agencies, ' instrumentalities and the Local Government Surplus Funds Trust Fund administered by the State Board of Administration. The investments follow the investment rules defined in Florida Statutes Chapter 215. The investment policy defined in the statutes attempts to promote, through state assistance, the maximization of net interest earnings on invested surplus funds of local units of governments while ' limiting the risk to which the funds are exposed. The Local Government Surplus Funds Trust Fund is governed by Chapter 19-7 of the Florida Administrative Code, which identifies the Rules of the State Board of Administration. These rules provide guidance and establish the general operating procedures ' for the administration of the Local Government Surplus Funds Trust Fund. Additionally, the Office of the Auditor General performs the operational audit of the activities and investments of the State Board of Administration. The Local Government Surplus Funds Trust Fund is not a registrant with the ' Securities and Exchange Commission (SEC); however, the Board has adopted operating procedures consistent with the requirements for a 2a-7 Fund (Note 13). Investments - City As of September 30, 2007, the City of Dania Beach, Florida had the following investment and maturities: ' Investment Maturities (In Years) Market Less More Value Than 1 1-5 6-10 Than 10 U.S. Agencies $ 17,561,783 $ 6.996,270 $ 10,565,513 $ -- $ Interest rate risk ' Interest rate risk refers to the portfolio's exposure to fair value losses arising from increasing interest rates. The City has a formal investment policy that limits investment maturities as a ' means of managing its exposure to market value losses arising from increasing interest rates. The policy establishes a maximum range of ten years for U.S. Treasury Securities, five years for Federal Agencies and Instrumentalities and three years for Certificates of Deposit. 1 ' 35 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 3 - DEPOSITS AND INVESTMENTS (continued) ' Credit risk State law limits investments in bonds, stocks or other evidences of indebtedness issued or ' guaranteed by a corporation organized under the laws of the United States, any state or organized territory of the United States, or the District of Columbia, provided the corporation ' is listed on any one or more of the recognized national stock exchanges or on the National Market System of the NASDAQ Stock Market and in the case of bonds only, holds a rating in one of the three highest classifications by a major rating service. The City's excess funds are invested with the Florida State Board of Administration (SBA), which does not have a rating ' from a NRSRO. The U.S. securities that the City purchased are Federal Home Loan Securities and are rated AAA by Moody's Investors Service and Standard and Poor's. The City maintains a Master Custodian Agreement, whereby the investment securities are held ' by a financial institution acting as the agent. Included in investments are money market mutual funds, which are classified as short-term investments. ' Investments - Pension Plan Maturity risk ' State law does not limit maturity term on fixed income holdings. As of September 30, 2007, the City of Dania Beach, Florida Pension Plans had the following investments and maturities: ' Investment Maturities (In Years) Market Less More Value Than 1 1-5 6-10 Tban 10 ' U.S. Treasuries $ 1,173,911 $ $ 86,488 $ 591,117 $ 496,306 U.S. Agencies 967,648 490,966 476,682 Government MBS/ ' CMO/ABS 3,333,821 3,333,821 Nongovernment MBS/ CMO/ABS 1,085,771 295,347 790,424 GNMA Mortgage t pass thru 171,427 171,427 Foreign bonds 349,387 234,464 114,923 Corporate bonds 1,712,012 755,781 709,940 166,659 79,632 $ 8,793,977 $ 755,781 $ 1,817,205 $ 1,234,458 $ 4,986,533 ' Interest rate risk Interest rat risk refers to the portfolio's exposure to fair value losses arising from increasing t interest rates. The Plan does not have a formal investment policy that limits investment maturities as a means of managing its exposure to market value losses arising from increasing ' interest fates. 36 ' ' CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 3 - DEPOSITS AND INVESTMENTS (continued) Credit risk ' State law limits investments in bonds, stocks or other evidences of indebtedness issued or guaranteed by a corporation organized under the laws of the United States, any state or ' organized territory of the United States, or the District of Columbia, provided the corporation is listed on any one or more of the recognized national stock exchanges or on the National Market System of the NASDAQ Stock Market and in the case of bonds only, holds a rating in one of the three highest classifications by a major rating service. Excess funds are also sent ' daily to the Florida State Board of Administration (SBA) for their investment. The SBA does not has a rating from a NRSRO. The U.S. Agencies include Federal Home Loan Bank, Federal Home Loan Mortgage Corporation, Fannie Mae and Federal Farm Credit Bank. ' Concentration of credit risk ' The Plan's investment policy stipulates that not more than 5% of Plan assets can be invested in the common stock of any one issuing company nor can the aggregate investment in any one issuing company exceed 5% of the outstanding capital stock of any company. As of September 30, 2007, the value of each position held by the Plan portfolio comprised less than 5% of Plan assets and less than 5% of the value of the outstanding capital stock of the respective company. Risks and uncertainties The Plan has investments that are exposed to various risks, such as interest rate, market and credit risk. Due to the level of risk associated with certain investment securities, it is at least ' reasonable possible that changes in risks in the near term would materially affect balances and the amounts reported in the statement of net assets available for benefits and the statement of changes in net assets available for benefits. The Plan, through its investment advisor, monitors the Plan's investments and risks associated therewith on a regular basis, which the Plan believes ' minimizes these risks. ' NOTE 4 - RECEIVABLES Receivables as of September 30, 2007 for the City's individual major funds in the aggregate ' including the allowances for uncollectible receivables are as follows: General Grants Nonmaior Water Sewer Total ' Customers billed $ 3,952,858 $ $ 7,218 $ 448,164 $ 426,644 $ 4,834,884 Franchise fees 448,186 448,186 Utility taxes 206,854 206,854 Interest 126,158 -- -- 126,158 ' Other 131,614 13,602 -- 10,661 10,000 165,877 Gross receivables 4,865,670 13,602 7,218 458,825 436,644 5,781,959 ' Less allowance for uncollectibles 3,580,878 6,304 5,207 3,592,389 Net total ' receivables $ 1.284,792 $ 13.602 $ 7,218 $ 452,521 $ 431.437 $ 2,189.570 ' 37 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS , September 30, 2007 NOTE 5 - INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS ' The composition of interfund balances as of September 30, 2007 is as follows: Receivable Payable ' Fund Fund Amount General Fund Grants Fund $ 84,218 ' The outstanding balances between funds result mainly from the time lag between the dates that 1) interfund goods and services are provided or reimbursable expenditures occur, 2) transactions are , recorded in the accounting system, and 3) payments between funds are made. Interfund transfers ' Transfers In General Grants Capital Fund Fund Proiects Nonmaior Total ' Transfers out: General Fund $ -- $ 411,287 $ 2,916,333 $ 633,989 $ 3,961,609 Water 254,217 -- -- -- 254,217 ' Sewer 224,117 -- 224,117 Capital projects 160,000 160,000 Total transfers out $ 478,334 $ 571,287 $ 2,916,333 $ 633,989 $ 4,599,943 ' Transfers are used to 1) move revenues from the fund with collection authorization to the debt service fund as debt service principal and interest payments become due, 2) move restricted amounts ' from borrowings to the debt service fund to establish mandatory reserve accounts, 3) move unrestricted General Fund revenues to finance various programs that the government must account for in other funds in accordance with budgetary authorizations. NOTE 6 - CAPITAL ASSETS Capital asset activity for the year ended September 30, 2007 was as follows: ' Beginning Ending ' Balance Increases Decreases Reclassification Balance Governmental activities: Capital assets, not being depreciated: Land $ 13,479,754 $ 209 $ -- $ $ 13,479,963 ' Construction in progress 340,862 2,685,760 204,646 2,821,976 Total assets, not being depreciated 13,820,616 2,685,969 204,646 16,301,939 , Capital assets, being depreciated: Buildings and improvements 7,688,170 518,907 177,017 47,100 8,077,160 Furniture, fixtures ' and equipment 5,888,268 495,731 386,857 -- 5,997,142 Infrastructure 29,281,279 1,530,432 (47,100) 30,764,611 Total capital assets, being depreciated 42,857,717 2,545,07D 563,874 44,838,913 ' 38 , ' CITY OF DAMN BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 NOTE 6 - CAPITAL ASSETS (continued) Capital asset activity for the year ended September 30, 2007 was as follows: ' Beginning Ending Balance Increases Decreases Reclassification Balance ' Less accumulated depreciation for: Buildings and improvements 2,172,169 200,109 91,572 2,280,706 Furniture, fixtures ' and equipment 4,273,468 365,061 373,789 __ 4,264,740 Infrastructure 14,427.070 1,589,047 16,016,117 Total accumulated ' depreciation 20,872,707 2,154,217 465,361 22,561,563 Total capital assets, being depreciated, net 21,985,010 393,568 101,228 22,277,350 Governmental activities capital assets, net $ 35,805,626 $ 3,079,537 $ 305,874 $ $38,579.289 Business-type activities: Capital assets, not being depreciated: Land $ 220,976 $ $ $ $ 220,976 ' Construction in progress 727,616 5,502,742 6,230,358 Total capital assets, not being depreciated 948,592 5,502,742 6,451,334 ' Capital assets, being depreciated: Buildings and improvements 988,767 14,937 1,003,704 ' Furniture, fixtures and equipment 1,064,526 48,255 21,919 (14,059) 1,076,803 Utility system 27,679,120 90,683 142 14,05 27,783,720 ' Total capital assets, being depreciated 29,732,413 153,875 22,061 29,864,227 Less accumulated ' depreciation for: Buildings and improvements 642,267 16,465 658,732 Furniture, fixtures and equipment 590,474 108,541 22,061 (34,469) 642,485 ' Utility system 13,240,892 483,659 34,469 13,759,020 Total accumulated depreciation 14,473,633 608,665 22,061 15,060,237 ' Total capital assets, being depreciated 15,258,780 (454,790) 14,803,990 ' Business-type activities capital assets, net $ 16,207,372 $ $ 5,047,952 $ $21,255,324 ' 39 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 6 - CAPITAL ASSETS (continued) ' Depreciation expense was charged as functions/programs of the primary government as follows: Governmental activities: ' General government $ 265,680 Public safety 195,873 ' Highways and streets 1,409,646 Physical environment 81,559 Culture and recreation 201,459 Total depreciation expenses - governmental activities 2,154,217 Business-type activities: ' General government 143 Physical environment 608,522 ' Total business-type activities $ 608,655 NOTE 7 - LONG-TERM DEBT The following is a summary of changes in long-term liabilities of the City for governmental ' activities for the year ended September 30, 2007: Beginning Due Balance, Ending Within , as restated Additions Deletions Balance One Year Governmental activities: Bonds, notes and leases ' payable: Sales tax revenue bonds $ 2,535,000 $ $ 85,000 $ 2,450,000 $ 90,000 General obligation revenue bonds 6,660,000 125,000 6,535,000 130,000 ' Notes payable 5,3D6,033 638,082 4,667,951 628,786 Capital leases 365,253 159,988 205,265 164,795 Less deferred amounts: Bond premium 19,991 — 689 19,302 ' Bond issuance costs (121,342) (4,184) (117,158) Total bonds, notes and leases payable* 14,764,935 1,004,575 13,760,360 1,013,581 , Other liabilities: Compensated absences 1,632,860 884,105 699,522 1,817,443 90,872 Total other liabilities 1,632,860 884,105 699,522 1,817,443 90,872 , Long-term liabilities $ 16,397,795 $ 884,105 $ 1,704,097 $ 15,577,803 $ 1,104,453 * Debt issued for capital purposes ' 40 ' ' CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2007 NOTE 7 - LONG-TERM DEBT (continued) Bonds Payable ' On February 24, 1994, the City issued $ 3,255,000 of Sales Tax Revenue Bonds. The proceeds of the Series 1994 Bonds were used to (i)make a deposit to an interest account to pay capitalized t interest on the Bonds, (ii) retire the Series 1993 Sales Tax Revenue Bonds totaling approximately $ 741,714, (iii) make a deposit in the Construction Fund for the construction of a municipal fishing pier, (iv) make a deposit into a reserve account. The Bonds are due in varying annual installments from the years 1994 through 2025. Annual bond interest rates vary from 3.2% to ' 5.0%. The Bonds are limited obligations of the City payable solely from sales tax revenues. In March 2005, voters approved the issuance of$ 6,800,000 General Obligation Bonds to fund ' for the construction of a fire station in the annexed area, parks and recreation centers improvements, and neighborhood improvement for lighting projects, sidewalk improvements and traffic calming devices. In August 2005, the City issued a 30-year General Obligation Bond for the above projects. Annual debt service requirements of the Sales Tax Revenue Bonds, Series 1994 and the General Obligations Bonds, Series 2006 are as follows: ' Year ending September 30, Principal Interest Total ' 2008 $ 220,000 $ 404,260 $ 624,260 2009 225,000 395,535 620,535 ' 2010 235,000 386,648 621,648 2011 245,000 377,558 622,558 2012 250,000 367,845 617,845 2013-2017 1,440,000 1,673,614 3,113,614 2018-2022 1,785,000 1,328,600 3,113,600 2023-2027 1,840,000 860,075 2,700,075 2028-2032 1,600,000 480,375 2,080,375 ' 2033-2036 1,145,000 104,625 1,249,625 $ 8,985,000 $ 6,379,135 $ 15,364,135 As of September 30, 2007, the City has complied with all of the provisions outlined within its Series 1994 Sales Tax Revenue Bond Indenture Agreement. ' Notes Payable - Governmental Funds In March 2002, the City issued a note payable for $ 2,350,000 ' bearing interest at a rate of 4.33% for the construction of certain capital projects. The note, which is collateralized by franchise fees collected from FPL, is payable in monthly installments ' through December 2012. $ 1,230,941 41 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 7 - LONG-TERM DEBT (continued) ' In March 1998, the City issued a note payable for $ 220,000 bearing interest at a rate of 5.1% to purchase real property for , the purpose of erecting Fire Station #93. The note, which is secured by non-ad valorem funds is payable in 60 quarterly installments of $ 5,295 through March 2013. $ 100,824 ' In November 1998, the City issued a note payable for $637,000 bearing interest at a rate of 4.95% for the renovation of Fire Station #1. The note, which is secured by non-ad valorem ' funds, is payable in 60 equal quarterly installments of$ 15,176, commencing upon completion of the renovations, through September 2014. 340,515 ' In February 2003, the City issued a note payable for $ 386,904 bearing interest at a rate of 3.29% for the purchase of City vehicles, renovations to City buildings and the purchase of a document imaging system. The note is secured by non-ad ' valorem funds. The trucks and the imaging system are payable in 10 installments of $ 9,261 through April 2008, while ' renovations to City buildings are payable in 20 installments of $ 17,920 through April 2013. 189,924 In June 2004, the City entered into a loan agreement in the ' amount of $ 822,500 for the financing of construction of the Frost Park Recreation Center improvements. The loan is ' payable in semi-annual payments of $ 41,125 over 10 years beginning December 23, 2004 at an interest rate of 3.625% per annum. The loan matures on June 23, 2014. 575,750 In August 2005, the City issued a promissory note in the amount of $ 1,050,000 to pay for the refund of the City's $$ 650,000 promissory note originally issued for the construction of the , fishing pier restaurant and to pay for additional capital costs in connection with said construction. The note is payable in semi- annual payments at an interest rate of 5.72% through September ' 2015. 884,933 In June 2006, the City issued a promissory note in the amount of $ 1,466,640 to pay for the renovation, expansion and , equipping of the City Hall Complex and related costs. The note is payable in semi-annual payments of $ 89,998 over 10 years beginning December 29, 2006 at an interest rate of 4.07% per , annum. The note matures on June 26, 2016. 1,345,064 $ 4,667,951 ' 42 , CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 7 - LONG-TERM DEBT (continued) Annual debt service requirements are as follows: ' Year ending September 30, Principal Interest Total ' 2008 $ 628,786 $ 201,543 $ 830,329 2009 643,427 173,282 816,709 2010 666,444 144,325 810,769 ' 2011 693,687 114,132 807,819 2012 689,381 82,702 772,083 2013-2017 1,346,226 115,939 1,462,165 ' $ 4,667,951 $ 831,923 $ 5.499.874 ' The following is a summary of changes in long-term liabilities of the City for business-type activities for the year ended September 30, 2007: Due ' Beginning Ending Within Balance Additions Deletions Balance One Year Business-type activities: ' Bonds and loan payable: Notes payable $ 116,037 $ $ 26,659 $ 89,378 $ 21,182 State revolving loans 792,805 5,478,225 6,271,030 Compensated absences 217,933 113,463 52,635 278,761 23,024 ' Total $ 1,126,775 $ 5,591,688 $ 79,294 $ 6,639,169 $ 44,206 Notes Payable - Enterprise Funds ' In February 2003, the City issued a note payable for $ 55,000 bearing interest at a rate of 3.29% for the purchase of City ' vehicles. The note which is secured by non-ad valorem funds, is payable in 10 equal installments of $ 6,027 through April 2008. $ 5,451 During fiscal 2003, due to the implementation of GASB Statement No. 34, long-term debt that had been previously classified as a special revenue fund in the general long-term debt account group was moved to the Stormwater Enterprise Fund (and classified as an Enterprise Fund in that year). The $ 150,000 balance in outstanding principal is a portion of the ' original $ 2,350,000 issued in March 2002 for the construction of certain capital projects. The note, which is collateralized by Franchise Fees collected from FPL, is payable in monthly ' installments through December 2012. 83,927 $ 89.378 43 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 7 - LONG-TERM DEBT (continued) ' Annual debt service requirements are as follows: Year ending ' September 30, Principal Interest Total 2008 $ 21,182 $ 3,314 $ 24,496 ' 2009 16,086 2,619 18,705 2010 16,792 1,914 18,706 2011 17,530 1,177 18,707 ' 2012 17,788 408 18,196 $ 89.378 $ 9,432 $ 98,810 ' State Revolving Loans Payable - Enterprise Funds During the year and in previous years, the City entered into loan agreements with the State ' Department of Environmental Protection's Clean Water State Revolving Fund Loan Program and Drinking Water State Revolving Fund Loan Program to borrow up to $ 7,579,170. Through September 30, 2007, the City has borrowed$6,271,030to finance the planning, design , and construction of water, wastewater and stormwater infrastructure improvements. The City is required to maintain rates and charges for the services furnished by the water, sewer and stormwater systems which will be sufficient to annually provide revenues equal to or ' exceeding1.15 times the sum of the semi-annual loan payments. The loans are payable in forty (40) semi-annual payments upon completion of the projects. The amount of semi-annual payments will be calculated based on the actual amount of the principal drawn under the , agreements, as well as associated capitalized interest and loan issuance fees. These amounts will not be determined until each project is completed; therefore, an amortization schedule is not available at this time. The financing rate and principal amounts are as follows: Principal ' Fund Rate Outstanding Water Fund 2.60% $ 2,293,680 ' 2.64% 973,447 2.75% 2,206,778 Sewer Fund 1.81% 34,089 1.91% 291,261 , 2.12% 308,854 2,71% 90,755 Stormwater Fund 2.71% 72,166 , $ 6.271.030 44 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 8 - LEASES Capital Leases ' On March 23, 2004, the City entered into a master lease agreement for financing the acquisition of computer equipment and software and a radio system for the Fire Department in the amount of$ 465,390. Also, on March 31, 2004, the City entered into a master lease agreement for ' financing the acquisition of a new fire truck for the Fire Department in the amount of$385,673. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of their future minimum lease payments as of the inception t date. The future minimum lease obligations and the net present value of these minimum lease payments as of September 30, 2007 were as follows: ' Year ending September 30, Principal 2008 $ 169,604 2009 41,027 ' Total minimum lease payments 210,631 Less interest portion 5,366 Present value of minimum lease payments $ 205.265 Operating Leases ' The City leases parcels of real estate to private corporations and the State University System of Florida. The leases, classified as operating leases, expire in years 2009, 2013, 2040 and 2046. The marina lease and the pier restaurant lease are subject to contingency rentals, which are ' calculated as a percentage of gross receipts. In addition, the City leases its pier facilities on a month-to-month basis. Rental income is recorded as miscellaneous revenue in the General Fund. The following is a schedule by years of minimum future rental income of non-cancelable ' operating leases without considering increases for CPI as of September 30, 2007: Year ending September 30, Principal 2008 $ 320,915 2009 307,028 ' 2010 292,100 2011 296,911 2012 296,911 ' 2013-2017 1,402,754 2018-2022 1,034,690 2023-2027 1,034,690 2028-2032 1,034,690 ' 2033-2037 1,034,690 2038-2042 666,114 2043-2047 110,478 ' Total minimum future rentals $ 7.831,971 ' 45 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 9 - COMMITMENTS AND CONTINGENCIES ' Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees and natural disasters. The City purchases commercial insurance for all types of claims with nominal deductible amounts. Settled claims ' have not exceeded commercial coverage limitations in any of the past three fiscal years. In November 1989, the City began providing certain health and dental insurance coverage to its ' employees through a self-insured health plan. In fiscal year 2006, the City changed the network to AvMed Health Plan. The health plan provides an individual stop loss limit per year of $ 75,000, and an aggregate stop loss limit of approximately $ 2,000,000. The City establishes ' claims liabilities based on estimates of the ultimate cost of claims that have been reported, but not settled, and of claims that have been incurred, but not reported. The City maintains an Internal Service Fund to account for the activities of the health plan. An independent actuarial report issued annually provided the claims liability of$ 156,110 at September 30, 2007. ' Changes in claims payable of the fund during the past thee fiscal years are as follows: Current ' Beginning Year End of of Year Claims and Year Fiscal Claims Changes in Claims Claims , Year Ended Payable Estimated Payments Payable 9/30/2005 $ 140,000 $ 1,935,780 $ 1,914,077 $ 211,703 9/30/2006 211,703 1,024,958 1,042,776 193,885 , 9/30/2007 193,885 1,254,336 1,292,111 156,110 Litigation Various suits and claims arising in the ordinary course of operations are pending against the City. While the ultimate effect of such litigation cannot be ascertained at this time, in the opinion of legal counsel, the City has sufficient insurance coverage to cover any claims and/or , liabilities which may arise from such action. The effect of such losses would not materially affect the financial position of the City or the results of its operations. Interlocal Agreement with Broward County Sheriff's Office ' A contract exists between the Broward County Sheriff's Office and the City, whereby the ' Broward County Sheriff s Office provides police officers to serve the City. These police officers are paid on the Broward County Sheriff's Office payroll. The City pays the Broward County Sheriff's Office for the police services based on the contract. The City paid the Broward County ' Sheriff's Office $ 8,222,749 for the fiscal year ended September 30, 2007. 46 ' ' CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 9 - COMMITMENTS AND CONTINGENCIES (continued) Interlocal Agreement with City of Hollywood ' On August 28, 1990, the City entered into an Interlocal Agreement with the City of Hollywood (which replaced the prior agreement) for utilization of a common area-wide wastewater ' collection, treatment and disposal facility. The City of Hollywood is required to provide the City of Dania Beach an estimate of all costs at the beginning of each fiscal year. The annual estimate is the basis for monthly billings and is adjusted annually based upon actual flows and actual costs when known. Charges for services provided by the City of Hollywood include operation, maintenance and administrative costs, debt service charges, depreciation charges and renewal, replacement and improvement account contributions. For the fiscal year ended September 30, 2007, the City recognized expenses of $ 2,213,838 under this agreement. The ' agreement will continue in existence until modified by mutual consent or termination by one of the parties after giving one year's notice. Should the City terminate the agreement, it would be required to pay all debt service charges which would otherwise have been chargeable to the City ' (based upon a weighted average for future years using projected flows) and a sum equal to the present value of five years of all other payments based on the annual payment in the year of termination. Management considers the termination of this agreement to be remote. In addition, future payments under this agreement cannot be estimated. Construction Commitments ' The City has numerous active construction projects as of September 30, 2007. The projects include a new fire station, City Hall expansion, C.W. Thomas Recreation Center, marina bathroom, water main looping projects, water tank high service pump and force main upgrade. ' At year end, the City's significant commitments with contractors are as follows: Remaining Project Spent-to-Date Commitment Capital Projects Fund: City Hall expansion $ 1,268,031 $ 154,754 Fire station 168,728 2,707,273 Marina bathroom 156,000 59,540 C.W. Thomas Recreation Center 1,083,011 56,999 Frost Park patio 10,000 64,530 2,685,760 3,043,096 ' Water and Sewer Fund: Water main looping 1,960,949 583,787 Water tank high service pump 2,568,261 901,763 ' Force main upgrade 284,167 27,173 4,813,377 1,512,723 ' Total $ 7,499,137 $ 4,555,819 ' 47 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 10 - DEFINED BENEFIT PENSION PLANS Plan Description 1 The City is the sponsor of two single-employer Public Employee Retirement Systems ("PERS") defined benefit pension plans established to provide pension, disability and death benefits for its ' employees and beneficiaries. The two plans are the General Employees' Pension Fund and the City of Dania Beach Retirement S stem for Police and Firefighters. The Police and Firefighters' Plan issues a publicly available financial report that includes financial statements and required supplementary information. The financial reports for the Police and Firefighters' Plan may be obtained by writing to the Board of Trustees c/o City of Dania Beach, 100 West Dania Beach Boulevard, Dania Beach, Florida 33004. The Cit 's covered payroll for employees covered by the General Employees Plan for the year ' ended September 30, 2007 was $ 2,805,991 Under the provisions of the General Employees Plan, all full-time employees who are hired prior ' to March 1, 2006 are eligible to participate. Pension benefits are vested after six years of credited service. Members are eligible to retire at age 55 with 6 years credited service or at age 50 with 25 years of credited service at a benefit of 2.5% (for each year of credited service) of final average salary based on the highest 3 years salary during the last 10 years of employment. The benefit multiplier is raised to % for those who retire after December 31, 1998. City ordinance establishes these benefit provisions. Amendments to the Plan must be authorized by ' the City Commission. Summary of Significant Accounting Policies ' Basis of Accounting The Plans' financial statements are prepared using the accrual basis of accounting. Plan member ' contributions are recognized in the period in which the contributions are due. Employer contributions to the Plan are recognized when due and the employer has made a formal commitment to provide the contributions. Benefits and refunds are recognized when due and ' payable in accordance with the terms of the Plan. Method Used to Value Investments Plan investments are reported at fair value. Securities traded on a national or international ' exchange are valued at the last reported sales price. Investments that do not have an established market price are presented at estimated fair values as provided by the custodial bank and investment counsel. ' At October 1, 2006, the date of the latest actuarial valuation, the Plan's membership consisted of: General Police and ' Retirees and beneficiaries currently receiving Employees Firefighters benefits and terminated employees entitled to , benefits but not yet receiving them 45 42 DROP participants 6 13 ' Total 51 55 Current employees: , Vested 35 24 Non-vested 40 21 Total 75 45 ' 48 , CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 10 - DEFINED BENEFIT PENSION PLANS (continued) ' General Employees Pension Fund The General Employees Pension Trust Fund does not issue separate stand-alone financial ' statements; therefore, the following is the Statement of Fiduciary Net Assets and the Statement of Changes in Fiduciary Net Assets as of and for the fiscal year ended September 30, 2007. City of Dania Beach ' Statement of Fiduciary Net Assets ASSETS: ' Investments, at fair value $ 17,165,758 Contributions receivable: Employee 42,100 Employer 172,215 Accrued interest receivable 5,665 Other receivable 5,090 Total assets 17,390,828 ' LIABILITIES: Accounts payable 27,154 ' NET ASSETS: Net assets held in trust for pension benefits $ 17,363,674 ' City of Dania Beach Statement of Changes in Fiduciary Net Assets ADDITIONS: Contributions: Employees $ 619,686 City 688,860 ' Total contributions 1,308,546 Investment income: Net appreciation in fair value of investments 1,905,762 Interest and dividends 177,929 Total investment income 2,083,691 ' Less investment expense 64,866 ' Net investment income 2,018,825 Total additions 3,327,371 DEDUCTIONS: Benefits 728,022 Administrative expenses 123,738 ' Changes in net assets 2,475,611 NET ASSETS, beginning 14,888,063 NET ASSETS, ending $ 17,363,674 ' 49 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS , September 30, 2007 NOTE 10 - DEFINED BENEFIT PENSION PLANS (continued) ' Funding Policy City ordinance establishes the contribution requirements of General Employees Plan members ' and the City. City employee members are required to contribute 19.74% of their annual covered salary of which 16.08% is contributed by the City on behalf of the employee. The City is required to contribute at an actuarially determined rate. City and employee contributions for , fiscal year 2007 were $ 688,860, and $ 619,686, respectively. The requirements for Police and Firefighters Plan members to contribute to the pension plan is ' 24.60% of their annual covered salary of which the City contributes on behalf of the employee 22.6% if the employee is hired prior to October 1, 2001 and 1.8.14% if hired on or after October 1, 2001. City and employee contributions for fiscal year was $ 863,959 and$ 874,414, respectively. ' Annual Pension Cost and Net Pension Asset The City's annual pension cost and net pension asset to the General Employees Retirement ' System for the year ended September 30, 2007 was as follows: Annual required contribution $ 688,860 ' Interest on net pension obligation (26) Adjustment to annual required contribution 48 Annual pension cost 688,882 ' Contributions made 688,860 Decrease in net pension asset 22 Net pension asset, beginning of year, as restated (Note 13) (321) Net pension asset end of p year $ (299) ' The annual required contribution for the current year was determined based on an October 1, 2006 actuarial valuation date using the frozen entry age actuarial cost method. Significant ' actuarial assumptions used in the actuarial valuation include(i)a rate of return on the investment of present and future assets of 8% a year compounded annually, (ii) projected salary increases of 6.5% a year attributable to historical events, including inflation, merit and seniority, (iii) , normal retirement at age 50, and 25 years of credited service or age 55 and 6 years of credited service and (iv) no post retirement benefit increases. Both (i) and (ii) include an inflation component of 4%. The actuarial value of assets was determined using techniques that smooth the effects of short-term volatility in the market value of investments over a 5-year period. The , frozen entry age actuarial cost method, which was used to determine the funding is the same as the aggregate method when the unfunded liability is zero. The aggregate actuarial cost method does not identify or separately amortize unfunded actuarial liabilities. ' Three Year Trend Information Annual Percentage Net ' Fiscal Year Pension of APC Pension Ended Cost (APC) Contributed Asset 9/30/2005 $ 577,391 100.0% $ (342) , 9/30/2006 691,131 100.0% (321) 9/30/2007 688,882 100.0% (299) , 50 , CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS September 30, 2007 NOTE 10 - DEFINED BENEFIT PENSION PLANS (continued) The City's annual pension cost and net pension asset to the Police and Firefighters' Plan for the year ended September 30, 2007 was as follows: Annual required contribution* $ 1,055,904 Interest on net pension obligation (27,144) ' Less adjustment to annual required contribution 33,272 Annual pension cost 1,062,032 Contributions made 1,055,904 ' Decrease in net pension asset 6,128 Net pension asset, beginning of year, as restated (Note 13) (319,346) Net pension asset, end of year $ (313,218) *Includes expected state contribution. The annual required contribution for the current year was determined as part of the October 1, ' 2006 actuarial valuation using the entry age actuarial cost method. The City received $ 347,302 from the state that was generated from the insurance premium tax as part of the required funding for the Plan and recorded revenues and expenditures in the General Fund, as appropriate. The actuarial assumptions included (i) 8.50% investment rate of return (net of investment related ' expenses) compounded annually and (ii) projected salary increases of 6% a year. Both (i) and (ii) included an inflation component of 4%. The actuarial value of assets was determined using techniques that smooth the effects of short-term volatility in the market value of investments over a 5-year period. The unfunded actuarial accrued liability is being amortized as a level dollar of project payroll on a closed basis. The remaining amortization period at October 1, 2006 was 26 years. Cost of living adjustments are determined based on actuarial gains. ' Three Year Trend Information Annual Percentage Net Pension Fiscal Pension Actual of APC Obligation Year Ended Cost(APC) Contribution Contributed (Asset) 9/30/2005 $ 743,416 $ 738,780 108.8% $ (324,542) ' 9/30/2006 895,618 890,422 105.3% (319,346) 9/30/2007 1,062,032 1,055,904 112.1% (313,218) ' NOTE I I - FLORIDA RETIREMENT SYSTEM Plan Description ' The City previously elected to participate in the Florida Retirement System ("FRS"). All general employees hired after March 1, 2006 participate in the FRS, a cost sharing, multiple- employer, public retirement system controlled by the State Legislature and administered by the ' State of Florida Department of Administration, Division of Retirement. The FRS provides retirement and disability benefits, annual cost of living adjustments and death benefits to Plan members and beneficiaries. A post employment health insurance subsidy is also provided to eligible employees. ' 51 CITY OF DANIA BEACH, FLORIDA , NOTES TO FINANCIAL STATEMENTS September 30, 2007 , NOTE 11 - FLORIDA RETIREMENT SYSTEM ' Benefits are established by Chapter 121, Florida Statutes and Chapter 22B, Florida Administrative Code. Amendments to the law can only be made by an act of the Florida ' Legislature. The State of Florida issues a publicly available financial report that includes financial statement ' and required supplementary information for the FRS. The latest available report was for the fiscal year ended June 30, 2007. That report may be obtained by writing to the State of Florida Division of Retirement, P.O. Box 9000, Tallahassee, Florida 32315-9000. Funding Policy ' The FRS funding policy provides for monthly employer contributions at actuarilly determined ' rates that, expressed as percentages of annual covered payroll are adequate to accumulate sufficient assets to pay benefits when due (see Plan Description for current rates). Level percentage of payroll employer contribution rates, established by state law, is determined using ' the entry-age actuarial cost method. If an unfunded actuarial liability reemerges as a result of future plan benefit changes, assumption changes or methodology changes, it is assumed any unfunded actuarial liability would be amortized over 30 years, using level dollar amounts. Except for gains reserved for rate stabilization, it is anticipated that future actuarial gains and ' losses are amortized on a rolling 10% basis, as a level dollar amount. The City's required contributions to the FRS for the past two years are as follows: ' Fiscal Year Required Percentage Ended Contribution Contributed 9/30/2006 $ 46,530 100.0% ' 9/30/2007 193,554 100.0% Plan Benefits ' The system provides for vesting of benefits after six years of creditable service. Employees are ' eligible for normal retirement at age 62. Early retirement may be taken any time after six years of service. If an eligible employee elects to take early retirement, there is a 5% benefit reduction for each year prior to normal retirement. Benefits are computed on the basis of age ' and/or years of service, average final compensation and service credit. Average final compensation is the average of the five highest fiscal years of earnings. The system also provides for death and disability benefits. NOTE 12 - OTHER POST EMPLOYMENT BENEFITS The City provides a post employment health insurance benefit for its general employees and fire ' and police officers that were previously contracted with Broward Sheriff's Office. The retiree is responsible for one-third of the premiums. There are 50 retirees receiving this benefit as of September , 30, 2007. This benefit is funded on a pay-as-you-go basis and the cost for fiscal year ending September 30, 2007 is $ 324,000. 52 ' ' CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2007 ' NOTE 13 - PRIOR PERIOD ADJUSTMENTS The City's General Fund beginning fund balance on page 22 was increased due to an overstatement of deferred revenue of$ 490,068 which are insurance proceeds from Hurricane Wilma. This adjustment is also reflected in the government-wide statement of activities as shown in the following paragraph. The City's beginning net assets for governmental activities was increased due to an overstatement of debt of$ 70,000. ' The City's beginning net assets for governmental activities was decreased due to an overstatement of net pension asset of $ 321,031. The total increase to beginning net assets for governmental activities on page 19 was as follows: ' Overstatement of debt $ 70,000 Overstatement of deferred revenue 490,068 Overstatement of net pension asset (321.031) Increase in beginning net assets $ 239.037 NOTE 14 - SUBSEQUENT EVENTS As discussed in Note 3, at September 30, 2007, the City had $ 18,674,184 invested in the State ' Board of Administration's Local Government Surplus Funds Trust Fund Investment Pool (the "Pool"). On November 29, 2007, the State Board of Administration implemented a temporary freeze on the assets held in the Pool due to an unprecedented amount of withdrawals from the Fund related to the absence ' of market liquidity for certain securities within the Pool. The significant amount of withdrawals followed reports that the Pool held asset-backed commercial paper that was subject to sub-prime mortgage risk. On December 4, 2007, based on recommendations from an outside financial advisor, the State Board of Administration restructured the Pool into two separate pools. Pool A consisted of ' all money market appropriate assets, which was approximately $ 12 billion or 86% of Pool assets. Pool B consisted of assets that either defaulted on a payment, paid more slowly than expected, and/or had any significant credit and liquidity risk, which was approximately $ 2 billion or 14% of Pool assets. ' At the time of the restructuring, all current pool participants had their existing balances proportionately allocated into Pool A and Pool B. As of January 18, 2008, Pool A participants may withdraw 37% of their balance or $4 million, whichever is greater,without penalty. Withdrawals from Pool A in excess of the above limit are subject to a 2% redemption fee. New investments in Pool A are not subject to the redemption fee or withdrawal restrictions. Future withdrawal provisions from Pool A will be subject to further evaluation based on ' the maturities of existing investments and the liquidity requirements of the Pool. On December 21, 2007, Standard and Poor's Ratings Services assigned its "AAAm" principal stability fund rating to Pool A. ' Currently, Pool B participants are prohibited from withdrawing any amount from the Pool and a formal withdrawal policy has not yet been developed. Market valuations of the assets held in Pool B are not readily available. In addition, full realization of the principle value of Pool B assets is not ' readily determinable. As of January 31, 2008, the City has $ 13,128,965 and $ 2,491,561 invested in Pool A and B, respectively. Additional information regarding the Local Government Surplus Funds Trust Fund may ' be obtained from the State Board of Administration. ' 53 CITY OF DANIA BEACH, FLORIDA ' NOTES TO FINANCIAL STATEMENTS ' September 30, 2007 NOTE 14 - SUBSEQUENT EVENTS (continued) , On January 29, 2008, the Florida electorate approved an amendment to the Florida Constitution relative to property taxation. This amendment (referred to as Amendment 1) was placed on the ballot by the Florida Legislature at a special session held in October 2007. With respect to homestead property, Amendment 1 increases the current $ 25,OD0 homestead exemption by an additional $ 25,000 which applies fully to homesteads valued over $ 75,000 and partially for homesteads valued between $ 50,000 and $ 75,000, and does not apply to school district taxes. Since the new $ 25,000 homestead ' exemption does not apply to school district taxes, this effectively amounts to a $ 15,000 increase to the existing homestead exemption, resulting in an estimated annual savings of $ 240 for an average homeowner. Amendment 1 also allows property owners to transfer (make portable) up to $ 500,000 ' of their Save Our Homes benefits to their next homestead when they move. Save Our Homes became effective in 1995 and limits (caps)the annual increase in assessed value for homestead property to three percent (3%) or the percentage change in the Consumer Price Index, whichever is less. ' With respect to non-homestead property, Amendment 1 limits (caps) the annual increase in assessed value for non-homestead property (businesses, industrial property, rental property, second homes, etc.) to ten percent (10%), except for school district taxes. The Amendment also provides a ' $ 25,000 exemption for tangible personal property. Amendment 1 becomes effective on October 1, 2008, with the exception of the ten percent (10%) assessment cap on non-homestead property which becomes effective on January 1, 2009. ' Based on information received from the Broward County Property Appraiser's Office, the estimated annual loss of property tax revenues for our City from the additional homestead exemption and the $ 25,000 exemption for tangible personal property is approximately $ 655,381. At present, ' there is no accurate way to determine the impact of the portability provision in terms of potential loss of property tax revenue. t 54 ' 1 ' REQUIRED SUPPLEMENTARY INFORMATION ' CITY OF DANIA BEACH, FLORIDA ' BUDGETARY COMPARISON SCHEDULE GENERAL FUND For the Year Ended September 30, 2007 Budgeted Amounts Actual REVENUES: Original Final Amounts Variance ' Property taxes $ 17,514,652 $ 17,514,652 $ 17,691,570 $ 176,918 Special assessments 2,293,885 2,318,822 2,955,494 636,672 Utility taxes 3,994,382 3,994,382 4,013,192 18,810 Franchise fees 1,919,600 1,919,600 2,311,503 391,903 ' Licenses and permits 1,595,000 1,595,000 1,780,133 185,133 Intergovernmental 3,176,515 3,186,250 3,443,954 257,704 Charges for services 3,297,856 3,327,856 3,464,697 136,841 Fines and forfeitures 473,600 473,600 772,232 298,632 Grants -- -- 561,719 561,719 00 1 Interest 875,000 875,0 ,558,819 683,819 Miscellaneous 998,020 846,845 1,041,456 194,611 Appropriation of prior year reserves -- 2,092,537 (2,092,537) ' Total revenues 36,138,510 38,144,544 39,594,769 1,450,225 EXPENDITURES: Current: General government Legislative 330,008 332,245 193,565 138,680 Executive 1,720,050 1,763,541 1,493,931 269,610 Finance and administration 3,694,932 3,799,629 3,280,925 518,704 Legal 712,980 792,980 908,338 (115,358) Community development 2,558,663 2,718,330 1,882,991 835,339 Total general government 9,016,633 9,406,725 7,759,750 1,646,975 ' Public safety: Police 8,665,687 8,665,687 8,526,756 138,931 Fire 8,576,657 8,604,407 7,838,657 765,750 ' Total public safety 17,242,344 17,270,094 16,365,413 904,681 Highways and streets 1,512,016 1,552,016 1,370,962 181,054 Physical environment 2,349,210 2,379,531 2,318,169 61,362 Culture and recreation 2,418,047 2,420,092 2,078,627 341,465 Debt service: ' Principal 456,158 456,158 136,096 320,062 Interest 38,520 38,520 27,749 10,771 Total debt service 494,678 494,678 163,845 330,833 ' Total expenditures 33,032,928 33,523,136 30,056,766 3,466,370 Excess of revenues ' over expenditures 3,105,582 4,621,408 9,538,003 4,916,595 OTHER FINANCING SOURCES (USES): Transfers in 478,394 478,394 478,334 (60) ' Transfers out (3,583,976) (5,099,802) (3,961,609) 1,138,193 Total other financing sources (uses) (3,105,582) (4,621,408) (3,483,275) 1,138,133 ' Net change in fund balance $ $ $ 6,054,728 $ 6,054,728 ' See notes to budgetary comparison schedule. ' 55 CITY OF DANIA BEACH, FLORIDA ' BUDGETARY COMPARISON SCHEDULE GRANTS FUND ' For the Year Ended September 30, 2007 Original Final ' Budget Budget Actual Variance REVENUES: , Government grants $ 443,440 $ 1,392,269 $ 1,049,442 $ (342,827) EXPENDITURES: ' Current: Highways and streets 42,372 1,077,390 1,077,390 ' Culture and recreation 496,656 882,853 559,405 323,448 Public safety -- 3,313 3,313 -- Total expenditures 539,028 1,963,556 1,640,108 323,448 ' Excess (deficiency) ' of revenues over expenditures (95,588) (571,287) (590,666) (19,379) OTHER FINANCING , SOURCES: Transfers in 95,588 571,287 571,287 -- , Net change in fund balance $ $ $ (19,379) $ (19,379) ' See notes to budgetary comparison schedule. 56 ' CITY OF DANIA BEACH, FLORIDA ' NOTES TO BUDGETARY COMPARISON SCHEDULE For the Year Ended September 30, 2007 ' NOTE 1 - BUDGETS AND BUDGETARY ACCOUNTING An annual appropriated budget is prepared for the General Fund and the Grants Fund. ' The City follows these procedures in establishing the budgetary data reflected in the financial statements. (a) The City Manager submits to the Commission a proposed operating budget for the ensuing fiscal year. The operating budget includes appropriations and the means of financing them with an explanation regarding each expenditure that is not of a routine nature. (b) Public hearings are conducted to obtain taxpayer comments. (c) Prior to October 1, the budget is legally enacted through passage of an ordinance. ' (d) The City Commission, by motion, may make supplemental appropriations for the year up to the amount of revenues in excess of those estimated. During fiscal year ended September 30, 2007, there were supplemental appropriations in the General Fund and Grants Fund of $ 490,208 and $ 1,424,528, respectively. ' (e) Formal budgetary integration is employed as a management control device for the General Fund. (f) The budgets for the General Fund and Grants Fund are adopted on a basis consistent with generally accepted accounting principles (GAAP). ' (g) The City Manager is authorized to transfer part or all of an encumbered appropriation balance within departments within a fund; however, any revisions that alter the total appropriations of any department or fund must be approved by the City Commission. ' The classification detail at which expenditures may not legally exceed appropriations is at the department level. NOTE 2 - EXCESS OF EXPENDITURES OVER APPROPRIATIONS The City incurred excess expenditures over appropriations of $ 115,358 for the legal department. These expenditures were covered by greater than anticipated revenues. 57 CITY OF DANIA BEACH, FLORIDA ' SCHEDULE OF FUNDING PROGRESS GENERAL EMPLOYEES' PENSION TRUST FUND ' For the Last Six Years Actuarial Unfunded UAAL ' Actuarial Actuarial Accrued Actuarial as % of Valuation Value Liability at Accrued Funded Covered Covered Date of Assets Entry Age Liability Ratio Payroll Payroll t 10/01/01 $ 9,921,128 $ 10,481,568 $ 530,440 94.9% $ 2,910,444 18.2% 10/01/02 10,130,969 11,784,339 1,653,370 86.0% 3,442,360 48.0% 10/01/03 10,761,644 13,516,327 2,754,683 79.6% 3,857,031 71.4% ' 10/01/04 11,737,073 15,151,659 3,414,586 77.5% 4,334,825 78.8% 10/01/05 12,848,618 15,859,601 3,010,983 81.0% 4,484,529 67.1% 10/01/06 14,040,888 16,992,099 2,951,211 82.6% 3,969,558 74.3% Annual ' Year ended Required Percent September 30, Contribution Contributed ' 2001 $ -- $ 100.0% 2002 4,959 100.0% ' 2003 161,327 100.0% 2004 383,205 100.2% 2005 577,369 100.0% 2006 691,110 100.0% ' The information presented in the required supplemental schedule was determined as part of the actuarial valuation at the date indicated. Additional information as of the latest actuarial valuation is ' as follows: Valuation date 10/01/06 ' Actuarial cost method Aggregate Amortization method N/A , Remaining amortization N/A Asset valuation method 5-year smoothed market ' Actuarial assumptions: ' Investment rate of return* 8% per year compounded annually net of investment related expenses Projected salary increases* 6.5% , Cost of living adjustments N/A * Includes inflation at 4% ' 58 CITY OF DANIA BEACH, FLORIDA SCHEDULE OF FUNDING PROGRESS POLICE AND FIREFIGHTERS' PENSION TRUST FUND For the Last Six Years ' Unfunded Actuarial Actuarial UAAL Actuarial Actuarial Accrued Accrued as % of Valuation Value Liability at Liability Funded Covered Covered Date of Assets Entry Age (Overfunded) Ratio Payroll Payroll 10/01/01 $ 25,169,872 $ 26,375,800 $ 1,205,928 95.4 $ 3,098,567 38.9% ' 10/01/02 24,400,019 28,414,541 4,014,522 85.9 3,115,724 128.8% 10/01/03 24,338,448 30,614,607 6,276,159 79.5 2,925,614 214.5% 10/01/04 24,040,255 32,027,637 7,987,382 75.1 3,121,693 255.9% 10/01/05 24,464,687 33,974,462 9,509,775 72.0 3,187,077 298.4% ' 10/01/06 25,449,912 35,478,177 10,028,265 71.7 3,393,551 295.5% Annual ' Year ended Required Percent September 30, Contribution Contributed 2000 $ 255,574 105.7% 2001 279,871 131.7% 2002 260,254 100.3% 2003 259,050 116.0% 2004 517,498 104.5% 2005 738,780 100.0% 2006 890,422 100.0% The information presented in the required supplemental schedule was determined as part of the actuarial valuation at the date indicated. Additional information as of the latest actuarial valuation is as follows: ' Valuation date 10/01/06 Actuarial cost method Entry age Amortization method Level dollar closed ' Remaining amortization 26 years Asset valuation method 5-year smoothed market Actuarial assumptions: Investment rate of return* 8.5% per year compounded annually ' net of investment related expenses Projected salary increases* 6% ' Cost of living adjustments Based on actuarial gains * Includes inflation at 4% 59 1 t 1 OTHER FINANCIAL INFORMATION 1 ' NONMAJOR GOVERNMENTAL FUNDS rSpecial Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenues sources or to finance specified activities as required by law or administrative regulation. The City's Special Revenue Funds and their purposes are: Donations Fund - Accounts for contributions from local and civic organizations for the administration of cultural and recreational activities within the City. ' Perpetual Care Fund - To account for a portion of the monies received from the sale of lots or plots for the maintenance of cemeteries. IT Parker Fund-To account for donations received from IT Parker to be used for the benefit of all Dania Beach residents. ' Tree Preservation Fund - Accounts for the collection of tree removal fees to be used for the preservation, maintenance, relocation or restoration of tree ecosystems. Law Enforcement Trust Fund - To account for funds received from forfeitures, to be used for police equipment, training or crime prevention programs. Marina Operation Fund - To account for monies received from renting of the City's marina, to be used for operations of the marina. ' Debt Service Fund This fund is used to account for the (i) payment of principal and interest on the ' City's revenue bond used for the construction of the municipal fishing pier and are payable from sales tax revenue; (ii)payment of principal and interest on the general obligation bond for neighborhood improvements, parks and recreation centers improvements and the building of a fire station. ' v> M 7 v N 7 O O 1� C+0C L u N C7 va sv ss ss y ❑ M O M M _M M QLn 69 69 EA 69 69 69 69 69 G r r r r r u O O i 0 OI OI c c w Q Q p: ss of e» es rr-i U Z UZWN a ' PQ z � a Q � 0 �� eU o 0 0 0 U Q ' di 69 W Vj 69 z v w 121 N ❑d❑ q C N j !L tii UU �L• S] ro 'o❑ v F E. '.� �❑ o y v N ro c m v F P7u 0'° � oaiv Oy `� rMrNW Obi �lcC Nf0 OM o�0 T Obi O r O ' Q w v U i N N N N o0 O z 'OqLO h h Wq� o ¢a;,n 1 y zja(� Cawap"' a wzd Owl ' U>z V] Q z z � � Oc v O ❑ vw SEi vCv❑ W A V] h b b y U w U. w rn a w y R: y .�..�'q >,.. 4^ v v� ❑ z " w� z Z � > � �rov a '� � v W '>v" WWs �, c.E3 a,'o3p �UUw5 Wcj CJUa'°.xrUOa� ��E wQ w TRUST FUNDS Pension Trust Funds Trust funds account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments and/or funds. The City has two Pension Trust Funds. ' General Employees Retirement System - To account for the accumulation of resources to be used for retirement benefit payments to the City's general employees. Police Officers and Firefighters' Pension Fund-To account for the accumulation of resources to be used for retirement benefit payments to the City's police officers and firefighters. i ' ' CITY OF DANIA BEACH, FLORIDA COMBINING STATEMENT OF FIDUCIARY FUNDS FIDUCIARY FUNDS ' For the Year Ended September 30, 2007 General Police and Employees Firefighters Pension Pension Totals ASSETS: ' Cash $ -- $ 307 $ 307 Investments, at fair value: Money market funds 441,885 3,705,688 4,147,573 ' Mutual funds 9,443,057 -- 9,443,057 Common stocks 7,027,191 17,962,217 24,989,408 Corporate bonds -- 1,712,012 1,712,012 Foreign bonds 349,387 349,387 ' Government securities -- 6,732,578 6,732,578 DROP plan participant investments 253,625 253,625 Total investments 17,165,758 30,461,882 47,627,640 Receivables: ' Employee 42,100 59,891 101,991 Employer 172,215 215,990 388,205 Accrued interest receivable 5,665 86,683 92,348 Due from other governments -- 48,644 48,644 ' Due from broker for securities purchased -- 475,734 475,734 Other 5,090 11,161 16,251 Total receivables 225,070 898,103 1,123,173 Prepaids 12,339 12,339 ' Capital assets less accumulated depreciation of$ 10,718 505 505 Total assets 17,390,828 31,373,136 48,763,964 LIABILITIES: Accounts payable 27,154 40,402 67,556 Due to broker for securities purchased 41,117 41,117 Due to DROP participants 2,835,704 2,835,704 Deferred state contributions -- 246,286 246,286 Total liabilities 27,154 3,163,509 3,190,663 I NET ASSETS: Held in trust for pension benefits $ 17,363,674 $ 28,209,627 $ 45,573,301 62 CITY OF DANIA BEACH, FLORIDA ' COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS FIDUCIARY FUNDS For the Year Ended September 30, 2007 , General Police and Employees Firefighters ADDITIONS: Pension Pension Totals Contributions: ' Employees $ 619,686 $ 874,414 $ 1,494,100 City 688,860 863,959 1,552,819 State 263,776 263,776 ' Total contributions 1,308,546 2,002,149 3,310,695 Investment income: ' Net appreciation in fair value of investments 1,905,762 3,098,928 5,004,690 Interest and dividends 177,929 822,022 999,951 Total investment income 2,083,691 3,920,950 6,004,641 ' Less investment expenses 64,866 155,999 220,865 ' Net investment income 2,018,825 3,764,951 5,783,776 Other income -- 59,633 59,633 ' Total additions 3,327,371 5,826,733 9,154,104 DEDUCTIONS: ' Pension benefits 728,022 2,393,266 3,121,288 Administrative expenses 123,738 170,480 294,218 ' Total deductions 851,760 2,563,746 3,415,506 Change in net assets 2,475,611 3,262,987 5,738,598 ' Net assets held in trust for pension benefits, beginning 14,888,063 24,946,640 39,834,703 ' Net assets held in trust for pension benefits, ending $ 17,363,674 $ 28,209,627 $ 45,573,301 1 63 1 1 CITY OF DANIA BEACH, FLORIDA SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL - TREE PRESERVATION FUND 1 For the Year Ended September 30, 2007 Original Final 1 Budget Buddizet Actual Variance REVENUES: 1 Miscellaneous $ 30,000 $ 30,000 $ 69,756 $ 39,756 Interest 18,000 18,000 31,747 13,747 1 Total revenues 48,000 48,000 101,503 53,503 EXPENDITURES: 1 Current: Highways and streets 48,000 48,000 8,182 39,818 Public safety 43,520 43,520 1 Total expenditures 48,000 91,520 51,702 39,818 1 Excess (deficiency) of revenues over expenditures (43,520) 49,801 93,321 1 Net change in fund balance $ $ (43,520) $ 49,801 $ 93,321 1 1 1 1 1 i i i 64 1 CITY OF DANIA BEACH, FLORIDA ' SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL - MARINA OPERATION FUND For the Year Ended September 30, 2007 ' Original and Final Actual ' Budget Amounts Variance REVENUES: ' Charges for services $ 315,455 $ 295,707 $ (19,748) Miscellaneous 5,917 5,917 Total revenues 315,455 301,624 (13,831) ' EXPENDITURES: ' Current: Culture and recreation 315,455 276,455 39,000 Excess of revenues over expenditures -- 25,169 25,169 ' Net change in fund balance $ - $ 25,169 $ 25.169 ' 65 ' ' CITY OF DANIA BEACH, FLORIDA SCHEDULE OF REVENUES AND EXPENDITURES - BUDGET AND ACTUAL - DEBT SERVICE FUND ' For the Year Ended September 30, 2007 Original ' and Final Actual Budget Amounts Variance ' REVENUES: Interest $ $ 1,471 $ 1,471 EXPENDITURES: Debt service: Principal 210,000 210,000 Interest and fiscal charges 420,538 419,329 1,209 Total expenditures 630,538 629,329 1,209 ' Excess (deficiency) of revenues over expenditures (630,538) (627,858) 2,680 OTHER FINANCING SOURCES: Transfers in 630,538 633,989 3,451 Net change in fund balance $ $ 6,131 $ 6,131 t 1 66 1 1 ' STATISTICAL SECTION CITY OF DANIA BEACH, FLORIDA ' STATISTICAL SECTION For the Year Ended September 30, 2007 ' This part of the comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health. ' Contents Page Financial Trends These schedules contain trend information to help the reader understand how the City's financial performance and well-being have changed over time. 67-71 Revenue Capacity These schedules contain information to help the reader assess the factors affecting 72-75 ' the City's ability to generate its property taxes. Debt Capacity These schedules contain information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. 76.82 ' Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place and to help make ' comparisons over time and with other governments. 83-84 Operating Information ' These schedules contain information about the City's operations and resources to help the reader understand how City's financial information relates to the services the City provides and the activities it performs. 85-87 ' Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. 1 1 11 CITY OF DANIA BEACH, FLORIDA TABLE 1 NET ASSETS BY COMPONENT LAST FIVE FISCAL YEARS ' Fiscal Year 2003 2004 2005 2006 2007 Governmental activities Invested in capital assets, net of related debt $ 26,200,509 $ 26,038,571 $ 20,957,548 $ 28,700,867 $ 31,017,715 Restricted 1,054,746 3,045,967 13,318,035 13,212,590 10,865,600 Unrestricted 9,586,494 12,760,558 12,515,132 10,027,318 18,555,658 Total governmental ' activities net assets 36,841,749 41,845,096 46,790,715 51,940,775 60,438,973 Business-type activities: Invested in capital assets, ' net of related debt 16,197,936 16,089,239 16,047,953 15,298,530 14,894,916 Restricted 1,560,884 1,896,587 2,137,543 3,360,050 4,281,063 Unrestricted 1,436,238 2,453,606 3,842,409 4,557,490 4,885,005 ' Total business-type activities net assets 19,195,058 20,439,432 22,027,905 23,216,070 24,060,984 Primary government: ' Invested in capital assets, net of related debt 42,398,445 42,127,810 37,005,501 43,999,397 45,912,631 Restricted 2,615,630 4,942,554 15,455,578 16,572,640 15,146,663 Unrestricted 11,022,732 15,214,164 16,357,541 14,584,808 23,440,663 Total primary, government net assets $ 56,036,807 $ 62,284,528 $ 68,818,620 $ 75,156,845 $ 84,499,957 ' Note: Information on net assets prior to 2003 not available. ' 67 CITY OF DANIA BEACH, FLORIDA TABLE 2 ' CHANGES IN NET ASSETS LAST FIVE FISCAL YEARS Fiscal Year , 2003 2004 2005 2006 2007 EXPENSES: ' Governmental activities: General government $ 6,666,921 $ 6,308,576 $ 5,238,408 $ 9,751,310 $ 8,146,290 Public safety 13,481,340 13,854,866 14,506,003 16,264,293 16,739,064 Culture and recreation 1,943,018 2,395,973 3,390,177 3,039,681 3,077045 ' Highways and streets 1,634,336 2,216,416 1,382,659 2,389,021 2,620:652 Physical environment 2,077,727 2,470,880 2,514,643 2,436,496 2,416,031 Interest on long-term debt 459,047 354.130 340,160 627,913 645,326 Total governmental ' activities expenses 26,262,389 27,600,841 27,372,050 34,508,714 33,644,408 Business-type activities: ' Water 1,923,311 2,098,948 2,223,557 2,501,748 2,580,820 Sewer 2,491,869 2,509,841 2,756,225 3,254,899 3,317,021 Stormwater 544,808 529,467 626,424 741,398 742,391 Total business-type ' activities expenses 4,959,988 5,138,156 5,606,206 6,498,045 6,640,232 Total primary ' government expenses $ 31,222,377 $ 32,738,997 $ 32,978,256 $ 41,006 759 $ 4 2284,640 PROGRAM REVENUES: Governmental activities: ' Charges for services: General government 1,505,675 1,618,962 1,493,391 3,028,662 3,392,159 Public safety 3,719,248 3,924,580 3,901,819 3,554,444 3,644,256 Culture and recreation 514,846 211,739 106,498 241,704 807790 , Highways and streets 310,693 304,287 325,655 272,713 390:453 Physical environment 1,723,447 1,745,188 1,753,422 1,902,220 1,934,499 Operating grants and contributions 480,316 601,907 1,090,195 3,380,405 1,311,215 Capital grants and contributions 1,237,179 594,915 427,828 104,232 662,682 , Total governmental activities program revenues 9,491,404 9,001,578 9,098,808 12,484,380 12,143,054 Business-type activities: ' Charges for services: Water 2,380,115 2,739,769 2,844,917 2,892,985 3,395,399 Sewer 2,602,745 2,923,275 3,088,439 3,096,811 3,320,400 ' Stormwater 354,548 742,249 781,442 821,925 822,662 Operating grants and contributions -- 36,315 7,545 20,021 Total business-type activities ' program revenues 5,337,408 6,441,608 6,722,343 6,831,742 7,538,461 Total primary government program revenues $ 14,828,812 $ 15,443,186 $ 15,821,151 $ 19,316,122 $ 19,681,515 , Note: Information on net assets prior to 2003 not available. 1 68 , CITY OF DANIA BEACH, FLORIDA TABLE 3 GENERAL REVENUES AND OTHER CHANGES IN NET ASSETS ' LAST FIVE FISCAL YEARS Fiscal Year ' 2003 2004 2005 2006 2007 Net expense/revenue: Governmental activities $ (16,770,985) $ (18,599,263) $ (18,273,242) $ (22,024,335) $ (21,501,354) ' Business-type activities 377,420 1,303,452 1,116,137 333,697 898,229 Total primary government net expense (16,393,565) (17,295,811) (17,157,105) (21,690,638) (20,603,125) ' General revenues and other changes in net assets: Governmental activities: ' Taxes: Property taxes 10,722,255 11,683,540 12,834,029 15,731,757 17,691,570 Utility taxes 3,910,206 3,668,596 4,012,437 3,965,173 4,013,192 Franchise fees 1,657,949 1,790,644 1,901,432 2,231,584 2,311,503 ' Intergovernmental 3,559,800 2,722,628 2,988,402 3,164,473 3,096,652 Miscellaneous 1,092,969 2,995,174 1,153,654 312,721 195,941 Investment earnings 162,466 227,289 584,245 1,308,691 1,973,323 Transfers 388,097 199,785 (255,338) 459,995 478,334 ' Total governmental activities 21,493,742 23,287,656 23,218,861 27,174,394 29,760,515 ' Business-type activities: Investment earnings 44,519 45,928 77,790 329,361 425,019 Miscellaneous 59,779 139,206 985,102 Intergovernmental 35,000 35,000 Transfers (388,097) (199,785) 255,338 (459,995) (478,334) Total business-type activities expenses (308,578) (59,078) 472,334 854,468 (53,315) ' Total primary government expenses 21,185,164 23,228,578 23,691,195 28,028,862 29,707,200 Change in net assets: Governmental activities 4,722,757 4,688,393 4,945,619 5,150,060 8,259,161 Business-type activities 68,842 1,244,374 1,588,471 1,188,165 844,914 Total primary government $ 4,791,599 $ 5,932,767 $ 6,534,090 $ 6,338,225 $ 9,104,075 Note: Information on net assets prior to 2003 not available. ' 69 1 CITY OF DANIA BEACH, FLORIDA TABLE 4 1 FUND BALANCES GOVERNMENTAL FUNDS LAST FIVE FISCAL YEARS 1 Fiscal Year 2003 2004 2005 2006 2007 1 General Fund: Reserved $ 3,034,118 $ 3,594,930 $ 4,269,752 $ 4,473,579 $ 5,693,502 Unreserved 4,603,844 9,375,597 11,372,000 16,162,869 21,487,742 1 Total general fund 7,637,962 12,970,527 15,641,752 20,636,448 27,181,244 All other government funds: 1 Reserved 3,003,328 3,382,011 10,829,891 11,325,798 9,942,726 Unreserved Total all other 1 governmental funds $ 3,003,328 $ 3,382,011 $ 10,829,891 $ 11,325,798 $ 9,942.726 1 1 1 1 1 1 i 1 1 70 1 ' CITY OF DANIA BEACH, FLORIDA TABLE 5 CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS LAST FIVE FISCAL YEARS Fiscal Year 2003 2004 2005 2006 2007 REVENUES: Property taxes $ 10,722,255 $ 11,683,540 $ 12,834,029 $ 15,731,757 $ 17,691,570 Utility tax 3,910,206 3,668,596 4,012,437 3,965,173 4,013,192 ' Special assessments 2,229,338 2,551,875 2,621,159 2,642,546 2,955,494 Franchise fees 1,657,949 1,790,644 1,901,432 2,231,584 2,311,503 Licenses and permits 1,505,675 1,566,512 1,428,861 1,845,354 1,780,133 Intergovernmental 3,559,800 2,722,628 2,988,402 3,164,473 3,443,954 ' Charges for services 2,962,367 3,086,159 3,127,421 3,313,012 3,782,429 Fines and forfeitures 657,429 600,210 403,344 542,642 794,496 Interest 162,466 227,289 584,245 1,308,653 1,973,323 Grants 1,678,270 1,133,152 1,493,151 3,455,250 1,611,161 Contributions 39,275 63,670 24,872 13,017 13,740 Miscellaneous 1,512,069 2,995,174 1,153,654 985,318 1,146,056 Total revenues 30,597,099 32,089,449 32,573,007 39,198,779 41,517,051 ' EXPENDITURES: General government 5,265,217 5,793,760 6,471,175 9,848,697 7,863,133 Public safety 13,351,796 13,323,988 14,512,651 15,872,358 16,553,767 Highways and streets 1,721,356 1,171,885 1,259,957 1,256,702 2,591,656 Physical environment 1,933,693 2,138,139 2,292,862 2,169,996 2,319,206 Culture and recreation 1,669,199 2,266,011 3,199,905 2,793,542 2,947,011 Economic and physical development 53,372 10,536 17,373 35,890 -- Capital outlay 2,186,747 2,177,896 427,828 1,953,948 3,394,871 Debt service: Principal 822,148 1,018,929 1,484,624 1,075,765 1,008,070 Interest and fiscal charges 459,047 354,130 340,160 627,913 646,015 ' Total expenditures 27,462,575 28,255,273 30,006,535 35,634,811 37,323,729 Excess (deficiency) of revenues over (under) expenditures 3,134,524 3,834,176 2,566,472 3,563,968 4,193,322 OTHER FINANCING ' SOURCES (USES): Proceeds from borrowing 822,500 7,825,000 1,466,640 Transfers in 1,404,244 1,648,319 1,927,346 2,722,391 4,599,943 Transfers out (1,016,147) (1,448,534) (2,182,694) (2,262,396) (4,121,609) Transfer from reserves -- -- (17,028) Capital leases 459,880 851,063 Total other financing sources (uses) 847,977 1,873,348 7,552,634 1,926,635 478,334 Net change in fund balances $ 3,982,501 $ 5,707,524 $ 10,119,106 $ 5,490,603 $ 4,671,656 Debt services as a percentage of noncapital expenditures 5.07% 5.11% 6.48% 5.12% 5.12% ' 71 as C o H p 0000000000, Q ' a� 000000000 �o 000 M 0 C1 T O, T -+ 00 cn C1 M N > > A O cl X ' � O rn m V• h V 00 0\ N �O h O oON W OV1mv'1NO� O 00 � L NOD0 '. 07mtnN O 'er M N Cl) V'� It — N O\ q O X a! m �o h 7 kn 00 00 1* F cd N > h O N M ,O O\ 4,6 U ' Q �DN O O» �O M WM 69 o00N 00 �o h T I�t C � R ' 69 5q D\ M O, C\ O\ 00 00 00 00 00 W) `�' �O �•' W') N N O\ D\ O �o N �D vI R. mkn �tmwn0 — ONO ' c 00 O N —+ r N 4,6 Q' y k O Mh 007h 700000\ 7 rnrnW'� W) It (na\ mrnN ro m d• 0• N O zt Oh N O"m m M m �t 7 ❑ a� O w O 69 c�Ud mN W') �o N �D h O d• N p� <- Vl O O W1 I�t N W) �D �D a.) 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OrOT 09 O �O � O �D -.7Fza oOv W� W tlo ,n MHO d ❑ d.� O OEM \0bvMi O O CD O O O O O O O O O O O O CD O O O m O N 0 0 0 0 0 0 0 0 .M B O V} ,A ,r h Mo O ,r) O,n vt O h 00 �N OM 0 O n ' '� W O OO� O� O t M M M N N N N N N N 69 O M , b y y b D 0�010 00 M 0OO O �o� 000g0000 CITY OF DANIA BEACH, FLORIDA TABLE I I RATIOS OF GENERAL BONDED DEBT LAST THREE FISCAL YEARS ' Percentage General of Actual Fiscal Obligation Taxable Per Year Bonds Total Value of Capita ' 2005 $ 6,775,000 $ 6,775,000 0.32% 241 2006 6,660,000 6,660,000 0.27% 232 ' 2007 6,535,000 6,535,000 0.22% 221 Note: There were no General Obligation Bonds outstanding prior to fiscal year 2005. 1 ' 77 CITY OF DANIA BEACH, FLORIDA TABLE 12 ' DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT For the Year Ended September 30, 2007 Estimated Estimated Percentage Share of ' Debt Applicable Overlapping GOVERNMENTAL UNIT: Outstanding (1) Debt 'Debt repaid with property taxes: Broward County General Obligation Debt $ 532,535,994 1.885% $ 10,040,252 School Board of Broward County , General Obligation Debt 27,949,000 1.877% 524,621 Other debt: Broward County Revenue Bonds 195,475,981 1.885% 3,685438 ' Broward County Other Debt 86,217,751 1.885% 1,625:520 School Board of Broward County COP Debt 1,687,556,000 1.877% 31,676,538 School board of Broward County Other Debt 141,833,000 1.877% 2,662,299 ' Subtotal, overlapping debt 50,214,668 City direct debt $ 13,858,216 100.000% 13,858,216 , Total direct and overlapping debt $ 64,072,884 Source: Broward County and the School Board of Broward County ' (1) The percentage of overlapping debt applicable is using taxable assessed property values. Taxable value that is within the City's boundaries is divided by the County and School Board's ' total taxable assessed value. 1 � 78 m as = j 3 3 w / SS ] \/ j ) V E 3C - $ § C�j / 7 »y ® � Ci ^° \ � z 0 / $ \ / / 2 ;! x 2 § )/ j (-1 \ j m \ \ \_ � \ \ C�/ / C�/ ` \ U a §- � / S bR \ ) � / fG )s \} f 7 � � 1 CITY OF DANIA BEACH, FLORIDA TABLE 14 1 PLEDGED REVENUE COVERAGE - ELECTRIC UTILITY TAX LAST TWO FISCAL YEARS 1 Fiscal Year Electric Total 1 Ended Utility Debt Debt Sept. 30 Tax Principal Interest Service Coverage 2006 $ 2,061,164 $ 79,957 $ 59,249 $ 139,206 14.81 1 2007 2,094,152 85,110 54,247 139,357 15.03 Note: Electric utility tax revenues were not pledged to any outstanding debt prior to fiscal year 2006. 1 1 1 1 i i 1 1 1 i 1 1 1 80 1 1 t CITY OF DANIA BEACH, FLORIDA TABLE 15 PLEDGED REVENUE COVERAGE - ELECTRIC FRANCHISE FEES LAST FIVE FISCAL YEARS Fiscal Year Electric Total Ended Utility Debt Debt Sept. 30 Tax Principal Interest Service Coverage ' 2003 $ 1,630,868 $ 149,933 $ -- $ 149,933 10.88 2004 1,765,506 259,841 106,012 365,853 4.83 ' 2005 1,872,196 271,126 94,727 365,853 5.12 2006 2,197,867 282,633 83,220 365,853 6.01 2007 2,268,676 294,635 71,218 365,853 6.20 Note: Electric franchise fees were not pledged to any outstanding debt prior to fiscal year 2003. t 1 ' 81 1 CITY OF DANIA BEACH, FLORIDA TABLE 16 1 PLEDGED REVENUE COVERAGE - FIRE ASSESSMENT FEES LAST TEN FISCAL YEARS Fiscal Fire Year Rescue Total 1 Ended Assessment Debt Debt Sept. 30 Fees Principal Interest Service Coverage 1998 $ 1,212,840 $ 26,503 $ 18,109 $ 44,612 27.19 1 1999 1,180,887 26,939 17,672 44,612 26.47 2000 1,329,185 29,114 15,497 44,612 29.79 1 2001 1,663,664 31,289 13,322 44,612 37.29 2002 2,058,823 33,465 11,147 44,612 46.15 2003 2,076,268 35,640 8,972 44,612 46.54 2004 2,155,526 37,815 6,797 44,612 48.32 1 2005 2,163,254 39,990 4,622 44,612 48.49 2006 2,246,794 42,165 2,447 44,612 50.36 2007 2,170,051 33,459 472 33,931 63.96 1 1 i 1 1 1 1 1 1 i 82 1 ' CITY OF DANIA BEACH, FLORIDA TABLE 17 DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Personal Income t (Thousands Per Capita School Unemployment Population of Dollars) Personal Enrollment Rate Year (1) (2) (2) (3) (4) ' 1998 $ 17,478 $ 44,487,335 $ 28,506 $ 2,636 4.7% 1999 18,480 46,481,179 29,158 2,554 4.2% ' 2000 18,480 50,137,561 30,709 2,684 3.6% 2001 18,480 52,614,372 31,496 2,774 4.5% 2002 27,477 54,850,632 32,189 2,953 5.8% 2003 27,270 56,254,396 32,512 2,979 5.4% ' 2004 28,080 60,265,418 34,340 3,072 4.6% 2005 28,647 65,213,329 36,595 2,761 3.7% 2006 28,555 N/A N/A 2,434 3.1 % ' 2007 29,524 N/A N/A 2,011 3.4% * Annexation took place in November 2001 ' Sources: (1) Bureau of Economic and Business Research, University of Florida. ' (2) Bureau of Economic Analysis, U.S. Department of Commerce. Information was not available at the City level. Totals are for all of Broward County. (3) School Board of Broward County. N/A Information not available. ' Note: School enrollment data is based on 20`h day counts performed by the School Board of Broward County. 1 I ' ' 83 w � a 00 CIS F ssss � v� sss � � ca ' p �okn �co, t- rnv) v') m v) vi MNNNN . . . . . 0000000000 N cur, — � tU-i ate+ � cd W U O p N � 7 Vl m N f- \D oo OHO U ' KcCi w W O d , ti V o0OOo0Oh �D OO M w �D V 7 V1 l� �D l� V• � N N C O N p ^ O a ¢ O r, o 0 0 0 0 0 0 0 0 0 o O w y p ,. bemONocb� bNb0bobDm r- DAC C' mm N N .r . . � � M l� c3 MW ¢ O N mmN NNC> 0000 0000000000 u � o 0000000000 o w° ¢ Q W i o c TWO aFW b � .a Ca 3 0 � ¢ z o z M V v'1 �O 1- o001O � qzz ' It l� h C) V .-• � � Ooo �D V) vlN CIS i�i p N y U a w 0 o •o a R ' �:: o o 0 U u Q o ~ w T O 3 q v p Q -w W � N .+ b cU. 0 v � e � aao v'ci p. op; ¢ � ro � wx O OLI) �y � QF C O r., " U w O r. w wr� u � Q ¢ � x � 3 � ' W � N ~ r III .a C ro v '� 5 T v v o ro h 8cc ' WMWU u oa CQ. wz ¢ NOON � 00MOO � v o� -, ga [ y O r o 'O wu� w El L � h MO�GO ti � lD N 00 'd Gw 0 op 7 i N M .o O G O O 2 d m O U 44' P.y N .ov O v N v> OO C7 w � u T T� � y vy❑ y v � i.; N zC7 wxr. uz 0. 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C'O a p 4 •� w0 Z.� wa.H awwu. mm pZ p .� a. � waa. vQ"w " �¢" u a A 3 zp ' N N Q E � 00 M V �+ N ' W 06 N ti Qom ¢ ' M U P° A � cn O � a •� -' No0 W ��D V N rN � N vt �O 7 -• ram, Q Wi0 O' N r r �I W Y �J U C7 ^ u o � oaCi «' � uP 3�.00 OH 2.2 o 'n A Z.�hC.PPU y.j a 1 1 1 1 1 ' COMPLIANCE SECTION KEEFE, MCCULLOUGH &CO., LLP CERTIFIED PUBLIC ACCOUNTANTS ' JOHN R.KEEFE,C.P.A. LOUIS R.PROIETTO,C.P.A. 6550 NORTH FEDERAL HIGHWAY STEVEN H.WOODS,C.P.A. CYNTHIA L.CALVERT,C.PA. SUITE 410 DAVH)T.WILLIAMS.C.P.A. JOHN E.MCCULLCUGH,C.P.A.(RETIRED) JOSUH D.LED,C.P.A. THOMAS T.CARPENTER,CP.A.(REDRED) FORT LAUDERDALE,FLORIDA 33308 WILLIAM G.BENSON,C.P.A. PAUL B.SNEIDER.C.P.A.(RETIRED) (954)771-0896 KENNETH G.SMITH,C.P.A. BRIAN D.PINNELL,CP.A.(RETIRED) ' ISRAELJ.GOMEL C.P.A. ROSS S.GOTTHOFFER,C.P.A. FAX:(954)938-9353 CHARLES K.RUMPF,C.P.A. HILLARY B.DAIGLE,CPA. E-MAIL:kmc@kmccpa.com JAMES R.LARAWAY,C.P.A. ' INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS ' To the Honorable Mayor and Members of the City Commission City of Dania Beach, Florida Dania Beach, Florida We have audited the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of City of Dania Beach, ' Florida (the "City") as of and for the year ended September 30, 2007, which collectively comprise the City of Dania Beach's basic financial statements and have issued our report thereon dated March 12, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting ' In planning and performing our audit, we considered City of Dania Beach, Florida's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of ' expressing an opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of City of Dania Beach, Florida's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of City of Dania Beach, Florida's internal control over financial reporting. ' A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect ' misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects City of Dania Beach, Florida's ability to initiate, authorize, record, process or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of City of ' Dania Beach, Florida's financial statements that is more than inconsequential will not be prevented or detected by City of Dania Beach, Florida's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by City of Dania Beach, Florida's internal control. 1 ' 88 City of Dania Beach, Florida ' Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in , internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether City of Dania Beach, Florida's basic financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of basic financial statement amounts. ' However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. ' We noted certain matters that we reported to City management in the Schedule of Findings and Questioned Costs under E on page 98. ' This report is intended solely for the information and use of City management, members of the City Commission, the Florida Auditor General and Federal awarding agencies, and is not intended to be and should not be used by anyone other than these specified parties. ' KEEF , MCCULLOUG & CO., LLP , Fort Lauderdale, Florida ' March 12, 2008 89 KEEFE, MCCULLOUGH &CO., LLP CERTIFIED PUBLIC ACCOUN rANTS OWN "."f ' JOHN R.KEEFE.C.P.A. LGUIS R.PROIETTO,CPA 6550 NORTH FEDERAL HIGHWAY STEVEN H.WOODS,C.P.A. CYNTHIA L.CALVERT,C.P.A. SUITE 410 DAVIDT.WILLIAMS,C.P.A. JOHN E.MXULLOUGH,CPA.(RETIRED) JOSEPH D.LEO,C.P.A. THOMAS T.CARPENTER,C.P.A.(RE TIRED) FORT LAUDERDALE,FLORIDA 33308 WILLIAM G.BENSON,CP.A. PAUL B.SNEIDER,C.P.A.(RETIRED) (954)771-0896 KENNETH G.SMDH,C.P.A. BRIAN D.PINNELL,C.P.A.(REPHtED) FAX: atom(1-9v54)938-9353 ISRAEL I.GOMEZ,C.P.A. ROSS S.GOTfHOFFER,CPA. E-MAIL:N,IC CR�ICIIICC CHARLES K.RUMPF.C.P.A. HILLARY B.DAIGLE,C.P.A. P LAMES R.LARAWAY,C.P.A. 1 ' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Honorable Mayor and Members of the City Commission City of Dania Beach, Florida Dania Beach, Florida ' Compliance We have audited the compliance of City of Dania Beach, Florida with the types of compliance requirements described in the United States Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended September 30, 2007. City of Dania Beach, Florida's major Federal programs are identified ' in the summary of auditors' results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major Federal programs is the responsibility of City of Dania Beach, Florida's management. Our responsibility is to express an opinion on City of Dania Beach, Florida's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A- 133, Audits of States. Local Governments. and Non-Profit Organizations. Those standards and OMB Circular A-133, require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on ' a test basis, evidence about City of Dania Beach, Florida's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on City of Dania Beach, Florida's compliance with those requirements. ' In our opinion, City of Dania Beach, Florida complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ' ended September 30, 2007. 90 City of Dania Beach, Florida 1 1 Internal Control over Compliance The management of City of Dania Beach, Florida is responsible for establishing and maintaining 1 effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered City 1 of Dania Beach, Florida's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion 1 on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of City of Dania Beach's internal control over compliance. A control deficiency in an entity's internal control over compliance exists when the design or , operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a Federal program on a timely basis. A significant deficiency is a control deficiency, or 1 combination of control deficiencies, that adversely affects the entity's ability to administer a Federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a Federal program that is more than inconsequential will not be prevented ' or detected by the entity's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance 1 requirement of a Federal program will not be prevented or detected by the entity's internal control. Our consideration of internal control over compliance was for the limited purpose described in 1 the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. 1 This report is intended solely for the information and use of City management, members of the City Commission, others within the entity, and Federal awarding agencies and pass-through entities, and is not intended and should not be used by anyone other than these specified parties. 1 KEEF , McCULLOUGH & CO., LLP Fort Lauderdale, Florida 1 March 12, 2008 1 1 1 91 ' KEEFE, MCCULLOUGH &CO., LLP CERTIFIED PUBLIC ACCOUNTANTS JOHN R.KEEFE,C.P.A. LOUIS R.PROIET TL C.P.A. 6550 NORTH FEDERAL HIGHWAY STEVEN H.WOODS,C.P.A. CYNTHIA L.CALVERT,C.P.A. SUITE4I0 DAVIDT.WILLIAMS,CP.A. JOHN E.WCULLOUGH,C.P.A.(REPIRED) JOSEPH D.LEO.C.P.A. THOMAS T.CARPENTER.C.P.A(RETIRED) FORT LAUDERDALE,FLORIDA 33308 WILLIAM G.BENSON,C.P.A. PAUL B.SNEIDER,C.P.A.(RETIRED) (954)��I-O896 KENNEJH G SMITH.C.P.A. BRIAN D.PINNELL.C.P.A.(RETIRED) ' ISRAEL L GOMEZ,C.P.A. ROSS S.GOTTHOFFER,C.P.A. FAX:(954)938-9353 CHARLES K.RUMPE C.P.A. HILLARY B.DAIGLE.CPA. E-MAIL:ICHIC@I(TDCCpa.com JAMES R.LARAWAY,C.P.A. INDEPENDENT AUDITORS' REPORT TO CITY MANAGEMENT ' To the Honorable Mayor and Members of the City Commission City of Dania Beach, Florida Dania Beach, Florida We have audited the basic financial statements of City of Dania Beach, Florida (the "City"), as of and for the year ended September 30, 2007, and have issued our report thereon dated March 12, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the ' United States. We have issued our Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. Disclosures in that report, which are dated March 12, 2008, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local governmental entity audits performed in ' the State of Florida and, unless otherwise required to be reported in the report on compliance and internal controls or schedule of findings and questioned costs, this letter is required to include the following information. Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address significant findings and recommendations made in the ' preceding annual financial audit report. There were no significant findings or recommendations made in the preceding annual financial audit report. Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of ' the provisions of Section 218.415, Florida Statutes, regarding the investment of public funds. In connection with our audit, we determined that City of Dania Beach, Florida complied with Section 218.415, Florida Statutes. ' Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management, accounting procedures and internal ' controls. In connection with our audit, our recommendations to improve financial management are included in the schedule of findings and responses on page 98. Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of ' provisions of contracts and grant agreements or abuse that have an effect on the financial statements that is less than material but more than inconsequential. In connection with our audit, we did not have any such findings. ' 92 City of Dania Beach, Florida , Section 10.554(1)(i)5., Rules of the Auditor General, requires, based on professional judgment, the reporting of the following matters that are inconsequential to the financial statements, considering , both quantitative and qualitative factors: (1) violations of laws, rules, regulations and contractual provisions or abuse that have occurred, or were likely to have occurred, and would have an immaterial effect on the financial statements; (2) improper expenditures or illegal acts that would ' have an immaterial effect on the financial statement; and (3) control deficiencies that are not significant deficiencies, including, but not limited to; (a) improper or inadequate accounting procedures (e.g., the omission of required disclosures from the financial statements); (b) failures to properly record financial transactions; and (c) other inaccuracies, shortages, defalcations and ' instances of fraud discovered by, or that come to the attention of, the auditor. In connection with our audit, we did not have any such findings. Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and , legal authority for the primary government and each component unit of the reporting entity be disclosed in this management letter, unless disclosed in the notes to the financial statements. The , City of Dania Beach, Florida was incorporated on November 30, 1904. The City does not have any component units. Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to ' whether or not the local governmental entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we determined that the City did not meet any of the conditions described ' in Section 218.503(1), Florida Statutes. Section 10.554(1)(i)7.b., Rules of the Auditor General, requires that we determine whether the ' annual financial report for the City for the fiscal year ended September 30, 2007, filed with the Florida Department of Financial Services pursuant to Section 218.32(l)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2007. In connection with our audit, we determined that these two reports were in agreement. ' Section 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, require that we apply financial condition assessment procedures. In connection with our audit, we applied financial ' condition assessment procedures. It is management's responsibility to monitor the entity's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. ' This management letter is intended solely for the information of City management, members of the City Commission and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. ' Ukul KEEF , McCULLOUGH & CO., LLP Fort Lauderdale, Florida , March 12, 2008 93 4 W' N � F ° z � w NN�O C�00 W �'+ � O N .� •• oO 6ri 77N O W M O �D O O ❑ M h�DC) z w Q ¢ � pQC) N f. Owwy o00 0 0 M N D M N � 0000 h MN 000 ' Uw' E3 333 W 3 � 3 3� AAo xa Q 0 W ¢ b U Q -ab W Fy cz p (D "z v) o a a W ❑ .. � N � rn Oc p❑❑� '� ❑�❑ Q OW 0 3 ou pri- "' G al -0 a Q ro o h A 41. U LL G U A °' p P] Q z W w N CY O 80 , 20 7 uy e � w44o❑ ° o o'or. xANay Cz V, q ��w > a Q W CL O' b ¢ od w <aoZ o. A v as NOm Y U ....O `� U w ' Ob °aAV� V� aV a. ° a`" niO. H v -'•u. w � CITY OF DANIA BEACH, FLORIDA NOTE TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS , For the Year Ended September 30, 2007 NOTE 1 - BASIS OF PRESENTATION i The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the City and is presented on the accrual basis of accounting. The information in this i schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial ' statements. 1 i 1 1 1 1 1 i i 95 1 CITY OF DANIA BEACH, FLORIDA SCHEDULE OF EXPENDITURES OF LOCAL FINANCIAL ASSISTANCE For the Year Ended September 30, 2007 ' Grantor Number/Name Expenditures Broward County Challenge Grant Program Dania Cove $ 100,613 Broward County ' Arts Program DAP 03-2006 14,700 Children's Service Council of Broward County Summer Challenge 2007 07-2825 171,274 ' Children's Service Council of Broward County Maximizing Out of School Time 05-2823 138,405 tTotal Expenditures of Local Financial Assistance $ 424.992 NOTE: This schedule was prepared on the accrual basis of accounting. 96 CITY OF DANIA BEACH, FLORIDA ' SCHEDULE OF FINDINGS AND QUESTIONED COSTS ' For the Year Ended September 30, 2007 A. SUMMARY OF AUDITORS' RESULTS ' 1. The auditors' report expresses an unqualified opinion on the basic financial statements. 2. No significant deficiencies or material weaknesses relating to the audit of the basic financial ' statements are reported in the Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements ' Performed in Accordance with Government Auditing Standards. 3. No instances of noncompliance material to the basic financial statements of City of Dania Beach, Florida, were disclosed during the audit. t 4. No significant deficiencies relating to the audit of the major Federal programs are reported in the Independent Auditors' Report on Compliance with Requirements Applicable to Each ' Major Program and on Internal Control over Compliance Applicable in Accordance with OMB Circular A-133. 5. The auditors' report on compliance for the major Federal programs for City of Dania Beach, , Florida expresses an unqualified opinion. 6. No audit findings relative to the major Federal programs for City of Dania Beach, Florida are ' reported in Part C of this schedule. 7. The programs tested as a major program are as follows: ' Federal Program Federal CFDA No. United States Environmental Protection Agency Capitalization Grants for Clean Water State Revolving Funds 66.458 United States Environmental Protection Agency ' Capitalization Grants for Drinking Water State Revolving Funds 66.468 United States Department of Housing and Urban Development ' Community Development Block Grants 14.218 8. The threshold for distinguishing Types A and B programs was $300,000 for the major Federal programs. ' 9. City of Dania Beach, Florida was determined to be a low-risk auditee pursuant to OMB Circular A-133. ' B. FINDINGS - FINANCIAL STATEMENT AUDIT NONE ' C. FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL PROGRAM ' NONE 97 ' CITY OF DANIA BEACH, FLORIDA ' SCHEDULE OF FINDINGS AND QUESTIONED COSTS FEDERAL PROGRAMS AND STATE PROJECTS (continued) For the Year Ended September 30, 2007 1 D. OTHER ISSUES ' No Summary Schedule of Prior Audit Findings is required because there were no prior audit findings related to Federal programs. ' No Corrective Action Plan is required because there were no findings required to be reported under the Federal Single Audit Act. ' E. INTERNAL CONTROL COMMENTS AND RECOMMENDATIONS ' Business license tax cycle: We performed certain procedures on the business license tax cycle to gain an understanding I ' of how the system functions. During our procedures, we noted the lack of internal controls over the process. Files are not being maintained in an orderly fashion and fees are not being calculated correctly. We recommend that the files are stored in a proper location in alphabetical order. We also recommend that a review process be developed and put in place to order to eliminate the errors being made on the fees being charged. Management response: The City Manager already had expressed concerns with this operation before the end of fiscal year 2007. A consultant was engaged to review the entire process and a report of recommendations was submitted to the City Manager in December 2007. The City Manager is recommending the transfer of this operation currently under the Community Development Department to the Code Compliance Division effective April 1, 2008. This will provide better supervision of the process since the supervisory staff has business license tax experience. ' Recommendations from the consultant will also be implemented prior to 2009 license tax billing. General employees pension plan: ' During our testing of the Plan we noted that the employees date of hire and date of birth in their personal files did not agree to the information proved to the actuary for a significant ' number of employees that we tested. While the discrepancies noted were not significant differences, it is important that the actuary receive exact dates in order to provide the City with an estimate of its pension liability. We recommend that an employee with management responsibility review the data before it is given to the actuary. ' Management response: ' The General Employees Pension Plan is a closed participant plan since March 2006 as all new hires are to join the Florida Retirement System. The General Employees Pension Plan administrator will confirm all records with the City's Human Resource and Risk Management Department on all active employees in the Plan and correct any discrepancies. 1 98 City of Dania Beach ED Department of Administration MAR -BAQA 100 W. Dania Beach Blvd. Dania Beach, FL 33004 Office: (954)924-3606 Fax: (954)921-2604 The following attachment is an application for a Special Event that will be taking place on private property. If you have received this packet and your name or discipline has been checked on this cover sheet, please review the application and make any necessary comments and/or requirements, if any, at the bottom of this page, or attach a comment sheet. Please return this sheet, the application and any additional comment sheets to Kathy Herman in the Administration Department at your earliest convenience. Event Name: Ls Mesa RV Show at Bass Pro Event Date: April 10th to 13th, 2008 <--t— [ ] Sean Brown [ ] Dominic Orlando [ ] Phil Reeves ( ] Tom Ansbro [ ] Mary McDonald [ ] hief Donn Peterson - BSO [ Louise Stilson, City Clerk for agenda [ ] Kristen Jones/Glenn Morris COMMENTS 1 REQUIREMENTS: [ ]Approved [ ]See Comments Below [ ]See Attached Comment Sheet [ ] NA APPROVAL SIGNATURE OF REVIEWER: DATE: DATE DISTRIBUTED: City of Dania Beach 100 West Dania Beach Blvd., Dania Beach, FL 33004 SPECIAL EVENTS APPLICATION — Events on PRIVATE / PUBLIC PROPERTY Please PRINT or TYPE Event Name, Date, and Time: *Brief Description of the Event: .5/7 uU Y /G �f/r� �ivi z Cczi�iF�J t' F U �l L2o7a�rrc�i��T Address/Location of Event: ?,,ass 1a X;V"'f Aw��r Event Coordinator: ft✓r GOvc� Phone#1: x�/!f E-mail Address: 3'Lc-.� �CAAzc3As�a Ldr+� Phone#2: Fax: r�S �-IfN All Additional Contact Person for the Event: Joe J�iti' Cc4°� F/ Phone#1: �/3- 1�C -Z/yC9 E-mail Address: /C'do iC 94,47ef c2y� Phone#2: Fax: 191,3-7r/G- 2M Organization or Sponsor of Event: Zq �t`Ds� �✓ Cis 1z� ��c /�Gd�z%¢ Address: %, /3- us ,>'O/ /// City, State, Zip Code: TIDs9 GG 3�'Gl�j Phone: Fax: Z / Cell: Is this a Non-Profit Organization? [ ] Yes N No Tax ID#: Corporation Name (As it appearsin the Articles of Incorporation): 14 A Dale of Incorporation: /D-�'-L"� State of Incorporation: Federal ID #: F'6 Authorizing Official for the Organization: �J"' Vc-; ln/ 44-cr --'ZZr Phone#1: 'w •slw-oe'z'U E-mail Address: Phone#2: Authorizing Official for the Organization: 1 �tE4_ Phone#1: E-mail Address: Phone#2: � -�����✓Oo Special Events Application-Page 1 -Rev.MAY2006 Property Owner: _de':55-5 *Please Note—A letter of Consent is required from the property owner for the approval of this application Is the letter attached? W Yes [ ] No Will any portion of this event take place on Public or City Property? [ ] Yes N] No Will there be a charge for admission? [ ] Yes [k] No If yes, how much? Has this event been held in the past? M Yes [ ] No If So, Indicate the city location of last event: Zar- 9 Zt, Zvo 7 *Is the event to take place: [ ] Indoors [)4 Outdoors [ ] Both *Number of Expected Daily Attendants: /00_/SV (BSO or Fire Details may be required -refer to page 6) *Please indicate the duration of the event: DAY DATE START TIME END TIME TOTAL # OF HOURS / 7 v iz u: Zeft �o 42 N'v /3 /vv v p / /° �v *Anticipated Date and Time to Begin Set-Up: e�&./ 7 1_7. *Anticipated Date and Time for Completion of Break-Down: *Do you have a site plan for the event to be submitted with this application? [4 Yes [ ] No *Please Note—A site plan indicating the following conditions must accompany the application or the application will be rejected, resulting in a significant time delay. The fire department must have easy access to the special event area. The site plan must include the following: entrances and exits, emergency vehicle access routes, parking, general vehicular drive paths, fire hydrant locations, fire department connections, street closure requests, fenced areas, grandstand, bleacher or other seating locations, tent and stage locations, cooking areas, and locations of any pyrotechnic materials, etc. In addition, the site plan must include the location of any rides (animal or mechanical), petting zoos, exhibits, DJ's, bands, performers, sanitary facilities, recreation vehicles for overnight housing, etc. *Is there a request for any road closures? [ ] Yes VJ No *Please identify the street name(s) and/or locations for closure requests: Please Note— These streets must also be identified on the site plan. Special Events Application—Page 2—Rev,MAY2006 *Are you requesting to fence the event? [ ] Yes [A No Please Note-You must identify any fencing on the site plan. *Will Canopies(No Sides) be used for this event? [ ] Yes [)d No *Please Note - All canopies in excess of 400 square feet [Per NFPA 1: Table 1.12.19(a)] require building permits and inspections. All canopies must be flame retardant. A certificate of flame retardency and a sample of the canopy fabric for field testing must be submitted for product approval with this application. This information can be obtained from the canopy manufacturer or the canopy rental company. Please apply for the permit at the Building Department located at 100 W. Dania Beach Blvd. *Will Tents (With Sides) be used for this event? [ ] Yes [Xj No *Please Note - All tents in excess of 200 square feet [Per NFPA 1: Table 1.12.19(a)] require building permits and inspections. All tents must be flame retardant. A certificate of flame retardency and a sample of the tent fabric for field testing must be submitted for product approval with this application. This information can be obtained from the tent manufacturer or the tent rental company. If the tents have sides, they are treated as buildings. They must have two separate exits remotely located from each other with electrically illuminated exit signs that have a battery back-up. In addition, they must have emergency egress lighting and Fire Extinguishers. Provide a life safety plan for these tents indicating the location of all Exits, Exit Signs, Emergency Lighting, Aisle Spacing, Fire Extinguisher locations, etc. Permits must be obtained for all tents and electrical work. Please apply for all permits at the Building Department located at 100 W. Dania Beach Blvd. *Will electricity be required for this event? (Ex. for lighting, sound, cooking, other power needs, etc.) [XI Yes [ ] No *How will this electricity be supplied? [ ] On-Site [SQ Generator [ ] Combination of Both Please Note - The use of generators, temporary wiring, temporary electrical connections, etc. require permits and inspections. Please apply for the permit(s) prior to setting up at the Building Department located at 100 W. Dania Beach Blvd. Events requiring electricity are the responsibility of the applicant and must have a master electrician on site. *Will there be live entertainment at this event? [ ] Yes [)4 No *Please indicate the type (Ex. Band, DJ, Live Performers, etc.): n/A *Please specify the hours of entertainment: DAY DATE START TIME END TIME TOTAL#OF HOURS *Will a stage(s) be used in this event? [ ] Yes [X] No Please note Fire Extinguisher Requirement in the next question. *Do you have adequate fire extinguishers for this event? [X1 Yes [ ] No *Please Note- Fire extinguishers must be supplied for each tent, canopy, cooking appliance and stage. They must be accessible from anywhere in the tent or on the stage without having to travel any further than 75 feet for access. Extinguishers must be easily accessible and not obscured from view. Fire extinguishers must be commercial "ABC Multi-Purpose" (minimum 5lbs.) fire extinguishers that are currently certified and tagged by a licensed company. Demonstrate that this requirement will be met by making a note on the site plan indicating all of the above requirements or providing a letter to the fire prevention bureau. Special Events Application-Page 3-Rev.MAY2006 Will there be concessions or sales of food at this event? [ ] Yes [)d No Please specify: Al+ *Please Note-An original Certificate of Liability Insurance and Worker's Compensation is required from all vendors. Ensure that the Certificate is for this specific event, has the proper dates, and names the City of Dania Beach as an Additional Insured. No event will be approved without this insurance. *Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? [ ] Yes PC] No *If so, indicate the type of appliance(s)to be used and the number of each appliance to be used: U(] N/A [ ] Electric Grill(s); # [ ] Gas Grill(s), #_ [ ] Charcoal Grill(s); # [ ] Smoker Grills(s), #_ [ ] Grease Fryer(s); # [ ] Oven(s); # [ ] Electric Range Burner(s); # [ ] Gas Range Burner(s); # *Please Note - Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. *Does each cooking appliance have its own dedicated Fire Extinguisher? [ ] Yes [ ] No ivr+ Please Note - Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. Demonstrate that this requirement will be met by making a note on the site plan indicating all of the above requirements or providing a letter to the fire prevention bureau *Does each cooking area have the proper clearances from all other event areas? [ ] Yes [ ] No ivr>< Please Note - Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands or bleachers, etc. Ensure that this measurement is demonstrated on the site plan. Will there be sales of alcohol at this event? [ ] Yes p(] No Please Note-An original certificate of liquor liability insurance naming the City of Dania Beach as additional insured and a 1/2/3 Day Special Sales License is required to be submitted with this application. The license can be obtained from the State of Florida Department of Business and Professional Regulation. If Yes, Please Specify Types of Alcohol to be Sold: [y] N/A [ ] Beer [ ] Wine [ ] Liquor [ ] Mixed Drinks [ ] Other: If alcohol is being served, please indicate how the beverages will be served: (d N/A [ ] Draft Truck [ ] Cold Plate [ ] Mini-Bar [ ] Beer Tub [ ] Table Service Other: Will there be alcohol given away at this event? ( ] Yes N No Please Specify Types of Alcohol to be given away: [>d N/A ( ] Beer [ ] Wine ( ] Liquor [ ] Mixed Drinks [ ] Other: Will there be retail sales at this event? pQ Yes [ ] No Please Specify: <®ufp�� .rzo�r�l��vrf Special Events Application-Page 4-Rev.MAY2006 *Will there be any carnival rides, mechanical or vehicular rides, or animal rides at this event? [ ] Yes [Xj No *If yes, please describe: W/9 What is the name of the vendor or vendors providing the rides? [)] N/A Please Note - If carnival rides are to be present, the rides must be inspected by a state inspector, city electrical inspector, and fire inspector 48 hours prior to the rides opening. Are you providing to us a copy of the ride vendor's Certificate of Liability and Workers Compensation Insurance with this application? [ ] Yes [ ] No Aq *Please Note—An original Certificate of Liability and Worker's Compensation Insurance is required for any and all rides. Ensure that the Certificate is for this specific event, has the proper dates, and Names the City of Dania Beach as an Additional Insured. No event will be approved without this insurance. *Will recreational vehicles be used for temporary overnight housing? [ ] Yes No Please Note— Indicate the locations of these on the site plan. *Will there be any use of pyrotechnics and/or Fireworks Displays at this event? [ ] Yes [A No *Please Note- Pyrotechnics and/or Fireworks displays require special applications, permits and inspections as well as an original Certificate of Liability and Worker's Compensation Insurance. In addition, a Fire Inspector will be required to be present during set-up and displays. This expense will be passed on to the event. Please apply for the permit at the Fire Prevention Bureau located at 901 N.E. 3 Street, I. T. Parker Community Center, Harbour Towne Marina. (BSO or Fire Details may be required -refer to page 6) *Will there be use of any Grandstands or Bleachers for seating at this event? [ ] Yes [Jj No *Please Note - Bleachers and Grandstands may have to meet special safety code requirements. Locations must be indicated on the site plan. Are portable, ADA compliant sanitary facilities being provided for this event? M Yes [ ] No If so, How many? ( ] N/A / R,.4 — ys%f> V/XZ-w Please Note— Provide the locations of all sanitary facilities on the site plan. Is there a request for any temporary signage for this event? [4 Yes [ ] No Please Note—Any questions regarding temporary signage should be directed to Code Compliance, (954) 924- 3646. Are there any services being requested from the City of Dania Beach? [ ] Yes [ No If yes, please explain: *Please list any other conditions, terms or relevant information related to this event that may be of interest to those reviewing this application for approval: *Indicates special attention Fire Prevention. Special Events Application-Page 5-Rev.MAY2006 BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff's Office Detail may be required. FIRE WATCH REQUIREMENT A Fire-Watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (3 Hour Minimum). In addition, an administrative fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs are currently estimated to be $84.42 per hour, per person (3 hour minimum). The cost of apparatus is as follows: Rescue Truck- $32.00 per hour Engine (1500 gpm)-$71.00 per hour Ladder(1500 gpm) -$80.00 per hour The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be made payable to The City of Dania Beach by means of cash advance or a cashier's check. Fees are based on individual employee's overtime rates which vary from person to person. The amount estimated is based on the highest overtime rate currently payable in addition to fees for FICA, Medicare, Worker's Compensation and Administrative fees. In the event that the entire estimated amount is not required for services, the city will refund the money, less the expenses incurred for the service. Should the amount of time required for the fire watch detail exceed that agreed upon before the event, the Event will be required to pay for any overage based on the actual cost for the Fire-Watch. The Event will be responsible to pay the actual service price incurred. The information I have provided on this application is true and complete to the best of my knowledge. 1 understand that approval of this event is contingent upon review and approval of all City Disciplines, the City Attorney's Office and the City Commission. pp jyk! )]!et nt Title STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me thi _day of 2006 By who is personally � , or, if not, produced the following form of identification: V Notary Public / C�- Sign: / / My Commission expires: Print: My Commission number: Special Events Application—Page 6—Rev.MAY2006 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT r State of California County of � �i a� On a- C-� before me,�Myfi fh'M 01�)1,Muni O�Z@ Date ,, '� Here Ins 1 N me an Tpl car personally appeared Zzuquq �� uoo( V�1 1 Name(s)of Slgner(s) who proved to me on the basis of atisfactory evidence to be the person' it se nameW(I/afe-subscribed to the thin instrument and acknowledged to me that be/,sboAheTexecuted the same in iHe rauthorized capacity(K, and that b hjs -04 ii-signatureN on the instrument the persor)), or the entity upon behalf of which the persorK acted, executed the instrument. J ANI M. N I certify under PENALTY OF PERJURY under the laws Commluton • 1788973 of the State of California that the foregoing paragraph is Notary►ubsc -Callfornta true and correct. San Diego County MyCamn.80w Feb 12,2012 WITNESS my hand and official seal. Signature/ V Place Notary Seal Above r SigaeWra of Notary P blic OPTIONAL \ Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document � q 1_ Title or Type of Document: Document Date: ak" 5,� j Number of Pages: W 1 Signer(s)Other Than Named Above N �{� Capacity(ies) Claimed by Signer(s) Signer's Nam �j�� C. 3 Signer's Name: ❑ Individual (� ,p , ❑ Individual X Corporate Officer—Title(s): P� Ir T G Corporate Officer—Title(s): ❑ Partner—❑ Limited ❑ General _ ❑ Partner—❑ Limited ❑ General _ ❑ Attorney in Fact ❑Attorney in Fact ❑ Trustee Top of Numb here ❑Trustee Top of thumb here ❑ Guardian or Conservator ❑ Guardian or Conservator ❑ Other: ❑Other: SigYer� Is Rep nth ingest _ C Signer Is Representing: � t�4E-,L-T CSj�„�-LK ti/Jk_Ot ©2007 National Notary Association-9350 De Soto Ave.,PO.Box 2402•Chatsworth,CA 91313-2402•www.NaconalNotaryorg Itemb5907 Reorder,Call Toll Free1-800-8766827 0 ago 200 Gulf Stream Way Dania Beach, FL 33004 954-929-7710 February 21, 2008 To Whom It May Concern: Bass Pro Shops Outdoor World has given permission to Steve Love and La Mesa RV Center, Inc (Florida) to occupy the parking lot from April 7-16 with the show dates being April 10-13. Bass Pro Shops Outdoor World is located at 200 Gulfstream Way, Dania Beach, FL 33004. if you should have any questions, please do not hesitate to contact me further. Crystal Carey Promotions Manager Bass Pro Shops 954-929-7710 07/27/2007 13:06 FA}_ 002 C— 1' Cc - .. l d.� Gr el� Pit � r r�� dam• V�� rn 9L atuuly2M; v,.g,.iY% a . c A• •i- -� I[� cn- f06a' antr yiSZ lv�,S a, o i'! �" t csn it � " � i ..� tn `- .. anw y YZ AM1S,o, . " b5.+n T j ;- 1� aae.ra I p.cZ tw antrpJgi'rtn„' I 1 ZZ a ur r, aoe»a, PC&1%%S ; r Z an puez.ah�i, m *, J { N OL) r N o' a QAV I o S ory z 90 u ED i E O CD n Mre,Sr� _ . an rt r�_-F, ' ,y1-Gc9f�Slream ybra �. ,; - LA leML arn LA r F W u SL "v 9 . @ a C � m f E - M c '� a� =1 u� y r �#i 4 w•jd7s . Q� z ro � - � QC 7 ' e:Sc' qcu o ■ � C r. M cn O Ca90 LA low co ID Wit! (D �. * C r u � x a a a It +, 1 s r Not r, �E C17 N �w5 [D City of Dania Beach 100 West Dania Beach Blvd., Dania Beach, FL 33004 SPECIAL EVENTS APPLICATION - Events on PRIVATE / PUBLIC PROPERTY Please PRINT or TYPE Event Name, Date, and Time:Al zl� q �J> i 'Brief Description of the Event: I/vr✓f�iyzt� B Address/Location of Event: CG'P_F Event Coordinator: — Phone #1: E-mail Address: .tccu=&F L.Hrzc3n�✓-«Y't Phone#2: Fax: 5 -'f1V k,91/ Additional Contact Person for the Event: ./,csn,u' Looms Phone#1: '1,:3- 7vD -Z%u9 E-mail Address: e '" 0 Phone #2: Fax: r13-MO- Organization or Sponsor of Event: Z'41 ltl-e'rA X'✓ f*� /Nc- Address: 3JI r 4ef :"P/ /t/ City, State, Zip Code: 7,ry"V.24 Cj- Phone: Fax: 03 -We Zcz/ Cell: Is this a Non-Profit Organization? [ ] Yes J( No Tax ID #: Corporation Name (As it appears in the Articles of Incorporation): ew /Ply✓! F.r/ztYeiA�' �/ ) - — Date of Incorporation: AO.-X D5/ State of Incorporation: 14ZI&VA1�6- Federal ID#: Authorizing Official for the Organization: �?r�1cS Ge/� C� rcnJ Phone#1: �3 8-�'7%��afi E-mail Address: Phone#2: Authorizing Official for the Organization: ✓T�nS ,tom �,d� Phone#1: E-mail Address: Phone #2: �rF7r/-� U Special Events Application—Page 1 —Rev.MAY2006 Property Owner: *Please Note—A letter of Consent is required from the property owner for the approval of this application. Is the letter attached? M Yes [ ] No Will any portion of this event take place on Public or City Property? [ ] Yes M No Will there be a charge for admission? ( ] Yes M No If yes, how much? Has this event been held in the past? pC] Yes [ ] No If So, Indicate the city location of last event: 6:2-T /g Z; , *Is the event to take place: [ ] Indoors (M] Outdoors [ ] Both *Number of Expected Daily Attendants: Azb -iS,v (BSO or Fire Details may be required-refer to page 6) *Please indicate the duration of the event: DAY DATE START TIME END TIME TOTAL #OF HOURS p o zip Z / S u /o *Anticipated Date and Time to Begin Set-Up: *Anticipated Date and Time for Completion of Break-Down: ��i Z3- 2$ B- 6, '.;Pj *Do you have a site plan for the event to be submitted with this application? M Yes ( ] No *Please Note—A site plan indicating the following conditions must accompany the application or the application will be rejected, resulting in a significant time delay. The fire department must have easy access to the special event area. The site plan must include the following: entrances and exits, emergency vehicle access routes, parking, general vehicular drive paths, fire hydrant locations, fire department connections, street closure requests, fenced areas, grandstand, bleacher or other seating locations, tent and stage locations, cooking areas, and locations of any pyrotechnic materials, etc. In addition, the site plan must include the location of any rides (animal or mechanical), petting zoos, exhibits, DJ's, bands, performers, sanitary facilities, recreation vehicles for overnight housing, etc. *Is there a request for any road closures? [ ] Yes [4 No *Please identify the street names) and/or locations for closure requests: �✓9 Please Not — These streets must also be identified on the site plan. Special Events Application—Page 2—Rev.MAY2006 *Are you requesting to fence the event? [ ] Yes [1 No Please Note—You must identify any fencing on the site plan. *Will Canopies(No Sides) be used for this event? [ ]Yes N No *Please Note - All canopies in excess of 400 square feet [Per NFPA 1: Table 1.12.19(a)] require building permits and inspections. All canopies must be flame retardant. A certificate of flame retardency and a sample of the canopy fabric for field testing must be submitted for product approval with this application. This information can be obtained from the canopy manufacturer or the canopy rental company. Please apply for the permit at the Building Department located at 100 W. Dania Beach Blvd. *Will Tents (With Sides) be used for this event? ( ] Yes W No *Please Note — All tents in excess of 200 square feet [Per NFPA 1: Table 1.12.19(a)] require building permits and inspections. All tents must be flame retardant. A certificate of flame retardency and a sample of the tent fabric for field testing must be submitted for product approval with this application. This information can be obtained from the tent manufacturer or the tent rental company. If the tents have sides, they are treated as buildings, They must have two separate exits remotely located from each other with electrically illuminated exit signs that have a battery back-up. In addition, they must have emergency egress lighting and Fire Extinguishers. Provide a life safety plan for these tents indicating the location of all Exits, Exit Signs, Emergency Lighting, Aisle Spacing, Fire Extinguisher locations, etc. Permits must be obtained for all tents and electrical work. Please apply for all permits at the Building Department located at 100 W. Dania Beach Blvd. *Will electricity be required for this event? (Ex.for lighting, sound, cooking, other power needs, etc.) [A Yes [ ] No *How will this electricity be supplied? [ ] On-Site W Generator ( ] Combination of Both Please Note — The use of generators, temporary wiring, temporary electrical connections, etc. require permits and inspections. Please apply for the permit(s) prior to setting up at the Building Department located at 100 W. Dania Beach Blvd. Events requiring electricity are the responsibility of the applicant and must have a master electrician on site. *Will there be live entertainment at this event? [ ] Yes (p No *Please indicate the type (Ex. Band, DJ, Live Performers, etc.): !/ *Please specify the hours of entertainment: DAY DATE START TIME END TIME TOTAL#OF HOURS *Will a stage(s) be used in this event? [ ] Yes M No Please note Fire Extinguisher Requirement in the next question. *Do you have adequate fire extinguishers for this event? ,[(] Yes [ ] No *Please Note - Fire extinguishers must be supplied for each tent, canopy, cooking appliance and stage. They must be accessible from anywhere in the tent or on the stage without having to travel any further than 75 feet for access. Extinguishers must be easily accessible and not obscured from view. Fire extinguishers must be commercial "ABC Multi-Purpose" (minimum 5lbs.) fire extinguishers that are currently certified and tagged by a licensed company. Demonstrate that this requirement will be met by making a note on the site plan indicating all of the above requirements or providing a letter to the fire prevention bureau. Special Events Application-Page 3-Rev.MAY2006 Will there be concessions or sales of food at this event? [ ] Yes M No Please specify: N� *Please Note—An original Certificate of Liability Insurance and Worker's Compensation is required from all vendors. Ensure that the Certificate is for this specific event, has the proper dates, and names the City of Dania Beach as an Additional Insured. No event will be approved without this insurance. *Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? [ ] Yes [Y] No *If so, indicate the type of appliance(s)to be used and the number of each appliance to be used: [X] N/A [ ] Electric Grill(s); # [ ] Gas Grill(s), #_ [ ] Charcoal Grill(s); # [ ] Smoker Grills(s); # [ ] Grease Fryer(s); # [ ] Oven(s); #_ [ ] Electric Range Burner(s); # [ ] Gas Range Burner(s); #_ *Please Note — Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. *Does each cooking appliance have its own dedicated Fire Extinguisher? [ ] Yes [ ] No 14 Please Note - Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. Demonstrate that this requirement will be met by making a note on the site plan indicating all of the above requirements or providing a letter to the fire prevention bureau *Does each cooking area have the proper clearances from all other event areas? [ J Yes [ ] No ti69 Please Note - Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands or bleachers, etc. Ensure that this measurement is demonstrated on the site plan. Will there be sales of alcohol at this event? [ ] Yes M No Please Note— An original certificate of liquor liability insurance naming the City of Dania Beach as additional insured and a 1/2/3 Day Special Sales License is required to be submitted with this application. The license can be obtained from the State of Florida Department of Business and Professional Regulation. If Yes, Please Specify Types of Alcohol to be Sold: (A N/A [ ] Beer [ J Wine [ ] Liquor [ ] Mixed Drinks [ ] Other: If alcohol is being served, please indicate how the beverages will be served: [4 N/A [ ] Draft Truck [ ] Cold Plate [ ] Mini-Bar [ ] Beer Tub [ ] Table Service Other: Will there be alcohol given away at this event? [ ] Yes [)4' No Please Specify Types of Alcohol to be given away: D�tN/A [ ] Beer [ ]Wine [ ] Liquor [ ] Mixed Drinks [ ] Other: Will there be retail sales at this event? M Yes [ J No Please Specify: 44lTreeLl�tcs Special Events Application—Page 4—Rev.MAY2006 *Will there be any carnival rides, mechanical or vehicular rides, or animal rides at this event? [ ] Yes [4 No *If yes, please describe: _ Ald What is the name of the vendor or vendors providing the rides? M N/A Please Note - If carnival rides are to be present, the rides must be inspected by a state inspector, city electrical inspector, and fire inspector 48 hours prior to the rides opening. Are you providing to us a copy of the ride vendor's Certificate of Liability and Workers Compensation Insurance with this application? [ ] Yes [ ] No n/F} *Please Note-An original Certificate of Liability and Worker's Compensation Insurance is required for any and all rides. Ensure that the Certificate is for this specific event, has the proper dates, and Names the City of Dania Beach as an Additional Insured. No event will be approved without this insurance. *Will recreational vehicles be used for temporary overnight housing? [ ] Yes No Please Note- Indicate the locations of these on the site plan. *Will there be any use of pyrotechnics and/or Fireworks Displays at this event? [ ) Yes [k) No *Please Note-Pyrotechnics and/or Fireworks displays require special applications, permits and inspections as well as an original Certificate of Liability and Worker's Compensation Insurance. In addition, a Fire Inspector will be required to be present during set-up and displays. This expense will be passed on to the event. Please apply for the permit at the Fire Prevention Bureau located at 901 N.E. 3 Street, I. T. Parker Community Center, Harbour Towne Marina. (BSO or Fire Details may be required - refer to page 6) *Will there be use of any Grandstands or Bleachers for seating at this event? [ ] Yes [A No *Please Note - Bleachers and Grandstands may have to meet special safety code requirements. Locations must be indicated on the site plan. Are portable, ADA compliant sanitary facilities being provided for this event? [k) Yes [ ) No If so, How many? [ ] N/A 2 XeZ4e4*,e- //1�1X Please Note-Provide the locations of all sanitary facilities on the site plan. Is there a request for any temporary signage for this event? V] Yes [ ] No Please Note-Any questions regarding temporary signage should be directed to Code Compliance, (954) 924- 3646. Are there any services being requested from the City of Dania Beach? [ ] Yes M No If yes, please explain: *Please list any other conditions, terms or relevant information related to this event that may be of interest to those reviewing this application for approval: *Indicates special attention Fire Prevention. Special Events Application—Page 5—Rev.MAY2006 BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff's Office Detail may be required. FIRE WATCH REQUIREMENT A Fire-Watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (3 Hour Minimum). In addition, an administrative fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs are currently estimated to be $84.42 per hour, per person (3 hour minimum). The cost of apparatus is as follows: Rescue Truck - $32.00 per hour Engine (1500 gpm) - $71.00 per hour Ladder(1500 gpm) - $80.00 per hour The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be made payable to The City of Dania Beach by means of cash advance or a cashier's check. Fees are based on individual employee's overtime rates which vary from person to person. The amount estimated is based on the highest overtime rate currently payable in addition to fees for FICA, Medicare,Worker's Compensation and Administrative fees. In the event that the entire estimated amount is not required for services, the city will refund the money, less the expenses incurred for the service. Should the amount of time required for the fire watch detail exceed that agreed upon before the event, the Event will be required to pay for any overage based on the actual cost for the Fire-Watch. The Event will be responsible to pay the actual service price incurred. The information I have provided on this application is true and complete to the best of my knowledge. I understand that approval of this event is contingent upon review and approval of all City Disciplines, the City Attorney's Office and the City Commission. W, Si a ure of Applicant Title Date STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me-thW ^day f 2006 By who is personally-W n t me, o , produced the following form of identification: U L Notary Public Sign: My Commission expires: Sri t: My Commission number: Special Events Application-Page 6-Rev.MAY2006 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT r State of California 1 County of On before me, ��. 7r) Date Here Insetl N me ntl Title of M ,nicer personally appeared — Name(s)of Signers) who proved to me on the basis of satisfactory evidence to be the person whose name(60)4e subscribed to the C�hin Instrument and acknowledged to me that executed the same irx�Qha ei authorized capacity( , and that b Ika ke rsignatureN on the instrument the personkN, or the entity upon behalf of which the person`(4 acted, executed the instrument. -- -- - - - - - - - - - - - - - - - JOANNE M. MAGOON I certify under PENALTY OF PERJURY under the laws Commission M 1788973 of the State of California that the foregoing paragraph is Notary Public -California true and correct. San Diego County M7COM89IlesFebt2,2012 WITNESS my hand and official seal. 'g Place Notary Seal Above Signatu/ Slgnalure of Notary Pub' OPTIONAL c Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: ( Uv Document Date: Number of Pages: \/� Signer(s) Other Than Named Above — Capacity(ies) Claimed by��S��igne'r(}s) Signer's Name3�4'111� Vl� � J(,IJC Signer's Name: ❑ Individual C Individual Corporate Officer—Title(s): f� \ I-L.� ❑ Corporate Officer—Title(s): ❑ Partner—❑ Limited ❑ General _ _ _ ❑ Partner—❑ Limited ❑ General ❑ Attorney in Fact • - El Attorney in Fact - Top of Thumb here Top of thumb here ❑ Trustee El Trustee ❑ Guardian or Conservator ❑ Guardian or Conservator ❑ Other: ❑ Other: Signer Is Repre ryti : Signer Is Representing: i ©2007 National Notary Association-9350 De Soto Ave.,PO.Box 2402•Chatsworlh.CA 91313-2402•vrvrx.NationalWaryorg Item#6907 Reortler:Call Toll-Free 1 800 876 6827 C o00 o a 200 Gulf Stream Way Dania Beach, FL 33004 954-929-7710 February 21, 2008 To Whom It May Concern: Bass Pro Shops Outdoor World has given permission to Steve Love and La Mesa RV Center, Inc (Florida) to occupy the parking lot from May 12-21 with the show dates being May 15-18. Bass Pro Shops Outdoor World is located at 200 Gulfstream Way, Dania Beach, FL 33004. if you should have any questions, please do not hesitate to contact me further. Crystal Carey Promotions Manager Bass Pro Shops 954-929-7710 07,27/2007 15:G6 FA,' Z 002 �r R o� Geavel�Pit OW 5 CD \ aP cia a �u; � L CL k � I I s t j 1 / jj � lr' 1 t sl• �+ x]]] � LtI 1 �nnnnl 1 tiU , N flryan Rr it a Q b i tyi 02 � ar 4 mCu 0 �. Q `N 1 s U s L.L s u Ja � � 1 kahLornc-' n. S M ? 4 N y� m °' z CD RL f0 pa) x 5 T rnl as o � _ •1�,4v ,t� d wea,� mk to Vf, �i ■ � � 06 m r Er1r1'weaatSNr'J+'w � +-+ m Y Y� o N 213I Ave V/! Ra JNA 4 CJ A. L7 _3 `JVV 22-id Ave; errace s. of U'a O$Pa 22n,, era-. + ° M i31.0;4ve Sb."23Fd I Brace r' S%N 2411 Ave' r V5i G +Al Ave 4' S'JJ 25SM Ave [6 Cq r' f } c Z Ili.'�•-l s�#x� d LL U m ! i r Lo OCL a m ; L }, ,- , , co � E WP co r • O Lm wa mo no m wom , A & Y Ln CL N G Q `,- ate-. O @ C 1 O V CL •P r cka+.,,,Ns,..y_fir _ �+Y,. „i. - - . �I c t to Y. b ) tom•° A. 3 i " - City of Dania Beach Department of Administration 100 W. Dania Beach Blvd. Dania Beach, FL 33004 Office: (954)924-3606 Fax: (954)921-2604 The following attachment is an application for a Special Event that will be taking place on private property. If you have received this packet and your name or discipline has been checked on this cover sheet, please review the application and make any necessary comments and/or requirements, if any, at the bottom of this page, or attach a comment sheet. Please return this sheet, the application and any additional comment sheets to Kathy Herman in the Administration Department at your earliest convenience. Event Name: Dania Beach Fire Department Car Wash to benefit Relay for Life Event Date: April 12, 2008 ( ] Sean Brown ( ] Mike Cassano ( ] Dominic Orlando [ ] Corinne Lajoie [ ] Phil Reeves [ ] Tom Ansbro [ ] Mary McDonald [ ]thief Donn Peterson — BSO [ Louise Stilson, City Clerk for agenda [ ] Kristen Jones/Glenn Morris COMMENTS/ REQUIREMENTS: [ ]Approved [ ]See Comments Below [ ]See Attached Comment Sheet [ ]NA APPROVAL SIGNATURE OF REVIEWER: DATE: MATc 1 Ic1 p1n1 Mcn, City of Dania Beach 100 West Dania Beach Blvd., Dania Beach, FL 33004 SPECIAL EVENTS APPLICATION — Events on PRIVATE / PUBLIC PROPERTY Please PRINT or TYPE Event Name, Date, and Time: e� OL, _2-:i:Y —1 + *Brief Description of the Event: �CLL t,.1' wr.7Lt �'fd F 't, �tH, ,PYyiii� !•' �` ' ') 1iZ 4D Address/Location of Event: Event Coordinator: f-L'j c.A-? Phone#1: qSN (y r- ,r C, E-mail Address: S{-c-V1 r (u. l�&l[s fit, . ✓�� Phone #2: ^q i'3 s Fax: Additional Contact Person for the Event: a Phone #1: E-mail Address: Phone #2: Fax Organization or Sponsor of Event: '-' � �s.c�. ' � �< `.'>; n.r Address: h c n.. \ ';j..v t City, State, Zip Code: 0r Phone: '" !1`, v")L'i Fax: Cell: Is this a Non-Profit Organization? [ ] Yes [ ] No Tax ID #: Corporation Name (As it appears in the Articles of Incorporation): Date of Incorporation: State of Incorporation: Federal ID #: Authorizing Official for the Organization: Phone #1: E-mail Address: Phone #2: Authorizing Official for the Organization: Phone#1: E-mail Address: Phone#2: Special Events Application-Page 1 -Rev.MAY200e Property Owner: *Please Note—A letter of Consent is required from the property owner for the approval of this application Is the letter attached? [ ] Yes [ ] No Will any portion of this event take place on Public or City Property? j/f Yes [ ] No Will there be a charge for admission? [ ] Yes No If yes, how much? Has this event been held in the past? Y] Yes [ ] No If So, Indicate the city location of last event: *Is the event to take place: [ ] Indoors Outdoors [ ] Both *Number of Expected Daily Attendants: I` (BSO or Fire Details may be required -refer to page 6) *Please indicate the duration of the event: DAY DATE START TIME END TIME TOTAL#OF HOURS *Anticipated Date and Time to Begin Set-Up: i' 1 hue':'; *Anticipated Date and Time for Completion of Break-Down: `y-FZ M al.wlc ri F Ilo-� •�t *Do you have a site plan for the event to be submitted with this application? VJ Yes [ ] No *Please Note—A site plan indicating the following conditions must accompany the application or the application will be rejected, resulting in a significant time delay. The fire department must have easy access to the special event area. The site plan must include the following: entrances and exits, emergency vehicle access routes, parking, general vehicular drive paths, fire hydrant locations, fire department connections, street closure requests, fenced areas, grandstand, bleacher or other seating locations, tent and stage locations, cooking areas, and locations of any pyrotechnic materials, etc. In addition, the site plan must include the location of any rides (animal or mechanical), petting zoos, exhibits, DJ's, bands, performers, sanitary facilities, recreation vehicles for overnight housing, etc. *Is there a request for any road closures? [ ] Yes A No *Please identify the street names) and/or locations for closure requests: Please Note— These streets must also be identified on the site plan. Special Events Application-Page 2-Rev.MAY2006 *Are you requesting to fence the event? [ ] Yes [4 No Please Note—You must identify any fencing on the site plan. *Will Canopies (No Sides) be used for this event? [ ] Yes k1fNo *Please Note - All canopies in excess of 400 square feet [Per NFPA 1: Table 1.12.19(a)] require building permits and inspections. All canopies must be flame retardant. A certificate of flame retardency and a sample of the canopy fabric for field testing must be submitted for product approval with this application. This information can be obtained from the canopy manufacturer or the canopy rental company. Please apply for the permit at the Building Department located at 100 W. Dania Beach Blvd. *Will Tents (With Sides) be used for this event? [ ] Yes t 1 No *Please Note — All tents in excess of 200 square feet [Per NFPA 1: Table 1.12.191 require building permits and inspections. All tents must be flame retardant. A certificate of flame retardency and a sample of the tent fabric for field testing must be submitted for product approval with this application. This information can be obtained from the tent manufacturer or the tent rental company. If the tents have sides, they are treated as buildings. They must have two separate exits remotely located from each other with electrically illuminated exit signs that have a battery back-up. In addition, they must have emergency egress lighting and Fire Extinguishers. Provide a life safety plan for these tents indicating the location of all Exits, Exit Signs, Emergency Lighting, Aisle Spacing, Fire Extinguisher locations, etc. Permits must be obtained for all tents and electrical work. Please apply for all permits at the Building Department located at 100 W. Dania Beach Blvd. *Will electricity be required for this event? (Ex. for lighting, sound, cooking, other power needs, etc.) [ ] Yes A-f No *How will this electricity be supplied? [ ] On-Site [ ] Generator [ ] Combination of Both Please Note — The use of generators, temporary wiring, temporary electrical connections, etc. require permits and inspections. Please apply for the permits) prior to setting up at the Building Department located at 100 W. Dania Beach Blvd. Events requiring electricity are the responsibility of the applicant and must have a master electrician on site. *Will there be live entertainment at this event? [ ] Yes k�No *Please indicate the type (Ex. Band, DJ, Live Performers, etc.): *Pleasespecify the hours of entertainment: DAY DATE START TIME END TIME TOTAL #OF HOURS *Will a stage(s) be used in this event? [ ] Yes 14 No Please note Fire Extinguisher Requirement in the next question. *Do you have adequate fire extinguishers for this event? Y y q g e � es No Please Note- Fire extinguishers must be supplied for each tent, canopy, cooking appliance and stage. They must be accessible from anywhere in the tent or on the stage without having to travel any further than 75 feet for access. Extinguishers must be easily accessible and not obscured from view. Fire extinguishers must be commercial "ABC Multi-Purpose" (minimum 5lbs.) fire extinguishers that are currently certified and tagged by a licensed company. Demonstrate that this requirement will be met by making a note on the site plan indicating all of the above requirements or providing a letter to the fire prevention bureau. Special Events Application—Page 3—Rev.MAY2006 Will there be concessions or sales of food at this event? [ J Yes Y No Please specify: *Please Note—An original Certificate of Liability Insurance and Worker's Compensation is required from all vendors. Ensure that the Certificate is for this specific event, has the proper dates, and names the City of Dania Beach as an Additional Insured. No event will be approved without this insurance. *W'll any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? [ ] Yes TNo *If so, indicate the type of appliance(s) to be used and the number of each appliance to be used: [ ] N/A [ ] Electric Grill(s); # [ ] Gas Grill(s); # [ ] Charcoal Grill(s); #_ [ ] Smoker Grilis(s); # [ ] Grease Fryer(s); # [ ] Oven(s); # [ ] Electric Range Burner(s); # [ ] Gas Range Burner(s); # *Please Note — Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. *Does each cooking appliance have its own dedicated Fire Extinguisher? [ ] Yes [ ] No Please Note - Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. Demonstrate that this requirement will be met by making a note on the site plan indicating all of the above requirements or providing a letter to the fire prevention bureau *Does each cooking area have the proper clearances from all other event areas? [ ] Yes [ ] No Please Note - Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands or bleachers, etc. Ensure that this measurement is demonstrated on the site plan Will there be sales of alcohol at this event? [ ] Yes XNo Please Note— An original certificate of liquor liability insurance naming the City of Dania Beach as additional insured and a 1/2/3 Day Special Sales License is required to be submitted with this application. The license can be obtained from the State of Florida Department of Business and Professional Regulation. If Yes, Please Specify Types of Alcohol to be Sold: [ ] N/A [ ] Beer [ ] Wine [ ] Liquor [ ] Mixed Drinks [ ] Other: If alcohol is being served, please indicate how the beverages will be served: [ ] N/A [ ] Draft Truck [ ] Cold Plate [ ] Mini-Bar [ ] Beer Tub [ ] Table Service Other: Will there I be alcohol liven away at this event. [ ] Yes J/f No Please Specify Types of Alcohol to be given away: [ ] N/A [ ] Beer [ ] Wine [ ] Liquor [ ] Mixed Drinks [ ] Other: Will there be retail sales at this event? [ ] Yes Y] No Please Specify: Special Events Application-Page 4-Rev.MAY2006 *Will there be any carnival rides, mechanical or vehicular rides, or animal rides at this event? [ ] Yes kj No *If yes, please describe: What is the name of the vendor or vendors providing the rides? [ ] N/A Please Note - If carnival rides are to be present, the rides must be inspected by a state inspector, city electrical inspector, and fire inspector 48 hours prior to the rides opening. Are you providing to us a copy of the ride vendor's Certificate of Liability and Workers Compensation Insurance with this application? [ ] Yes [ ] No *Please Note—An original Certificate of Liability and Worker's Compensation Insurance is required for any and all rides. Ensure that the Certificate is for this specific event, has the proper dates, and Names the City of Dania Beach as an Additional Insured. No event will be approved without this insurance. *Will recreational vehicles be used for temporary overnight housing? [ ] Yes /No Please Note— Indicate the locations of these on the site plan. / *Will there be any use of pyrotechnics and/or Fireworks Displays at this event? [ ] Yes f/1 No *Please Note- Pyrotechnics and/or Fireworks displays require special applications, permits and inspections as well as an original Certificate of Liability and Worker's Compensation Insurance. In addition, a Fire Inspector will be required to be present during set-up and displays. This expense will be passed on to the event. Please apply for the permit at the Fire Prevention Bureau located at 901 N.E. 3 Street, I. T. Parker Community Center, Harbour Towne Marina. (BSO or Fire Details may be required - refer to page 6) *Will there be use of any Grandstands or Bleachers for seating at this event? [ ] Yes ,tl*]�No *Please Note - Bleachers and Grandstands may have to meet special safety code requirements. Locations must be indicated on the site plan. Are portable, ADA compliant sanitary facilities being provided for this event? [ ] Yes [/f�No If so, How many? [ ] N/A Please Note— Provide the locations of all sanitary facilities on the site plan. Is there a request for any temporary signage for this event? [ ] Yes kf No Please Note— Any questions regarding temporary signage should be'directed to Code Compliance, (954) 924- 3646. Are there any services being requested from the City of Dania Beach? [ ] Yes k] No If yes, please explain: *Please list any other conditions, terms or relevant information related to this event that may be of interest to those reviewing this application for approval: *Indicates special attention Fire Prevention. Special Events Application—Page 5—Rev.MAY2006 BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff's Office Detail may be required. FIRE WATCH REQUIREMENT A Fire-Watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (3 Hour Minimum). In addition, an administrative fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs are currently estimated to be $84.42 per hour, per person (3 hour minimum). The cost of apparatus is as follows: Rescue Truck - $32.00 per hour Engine (1500 gpm) - $71.00 per hour Ladder (1500 gpm) - $80.00 per hour The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be made payable to The City of Dania Beach by means of cash advance or a cashier's check. Fees are based on individual employee's overtime rates which vary from person to person. The amount estimated is based on the highest overtime rate currently payable in addition to fees for FICA, Medicare, Worker's Compensation and Administrative fees. In the event that the entire estimated amount is not required for services, the city will refund the money, less the expenses incurred for the service. Should the amount of time required for the fire watch detail exceed that agreed upon before the event, the Event will be required to pay for any overage based on the actual cost for the Fire-Watch. The Event will be responsible to pay the actual service price incurred. The information I have provided on this application is true and complete to the best of my knowledge. I understand that approval of this event is contingent upon review and approval of all City Disciplines, the City Attorney's Office and the City Commission. Signature of Applicant Title Date STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me this_ day of , 2006 By who is personally known to me, or, if not, produced the following form of identification: Notary Public Sign: My Commission expires: Print: My Commission number: Special Events Application-Page 6-Rev.MAY2006 OFFICE OF THE MAYOR _. CITY OF DANIA BEACH PROCLAMATION WHEREAS, Florida's natural beauty, crystal blue waters and white sand beaches attract residents and visitors from around the world; and WHEREAS, clean and sustainable water resources are vital to Florida's environment, economy and quality of life; and WHEREAS,more than 90 percent of Florida's drinking water is supplied by underlying aquifers, and our quality of life and the economy depend upon a clean and healthy environment; and WHEREAS, Floridians consume more than 7.9 billion gallons per day of fresh water, and the future of Florida depends greatly upon the availability of water; and WHEREAS, the State of Florida, together with local partners, are investing billions of dollars to develop alternative water supplies, clean up stormwater pollution, restore rivers, lakes and springs, upgrade drinking water facilities and improve wastewater treatment; and WHEREAS, all water users including commercial, industrial, agricultural, institutional, hospitality, private citizens and others can make positive contributions to reduce water use and protect Florida's water resources; and WHEREAS, the South Florida Water Management District, in collaboration and coordination with local governments, utilities, businesses, agriculture, environmental organizations, recreational, sports and lodging facilities and other parties with an interest in water use are developing a comprehensive and long-term water conservation program for South Florida to instill a lasting culture of conservation in our communities; and WHEREAS, the Governor and Cabinet of the State of Florida are designating April as Florida's Water Conservation Month to encourage Floridians to conserve the state's precious water resources; NOW, THEREFORE, I, Albert C. Jones Mayor of the City of Dania Beach, do hereby proclaim the month of April as: Water Conservation Month ATTEST: LOUISE STILSON, CMC ALBERT C. JONES CITY CLERK MAYOR MINUTES OF WORKSHOP DANIA BEACH CITY COMMISSION THURSDAY, MARCH 6, 2008 — 6:45 P.M. (Immediately following the CRA Meeting) 1. Call to Order Mayor Anton called the Workshop to order at 7:26 p.m. 2. Roll Call Present: Mayor: Bob Anton Vice-Mayor: Albert C. Jones Commissioners: John Bertino Anne Castro Patricia Flury City Manager: Ivan Pato City Attorney: Thomas Ansbro Deputy City Clerk: Miriam Nasser 3. Presentation by Craven Thompson & Associates. Inc.: Proposed 119 room 4-story hotel (Element Hotel) on the existing parking lot located at the south east corner of Griffin Road and Interstate 95, in front of the Sheraton Hotel Corinne Lajoie, Principal City Planner, explained the location of the property. She advised that the property is zoned Commercial (C-4) which requires a Special Exception approval. Ms. Lajoie further indicated that based on the plans submitted, the following variances would be required: • Parking - Waive thirty one parking spaces • Loading berth—Waive four loading berths • Building height - Allow a building height of 54 feet Gerry Knight, Attorney from the law firm of Billing, Cochran, Heath, Lyes, Mauro & Anderson, P.A., representing the developer HEI Hospitality, introduced Russell Urban of HEI Hospitality, and Ed Plosky of Craven Thompson and Associates, Inc. Ed Plosky, Craven Thompson and Associates, Inc., noted the location of the property and advised the hotel would be built on the existing parking lot. Russell Urban, owner of the Sheraton Hotel, noted they own 31 hotels within the United States and their main focus is the development and management of hotels. He explained Element Hotels are a sister product to the Sheraton, inspired by the Westin concept. They have modern upscale Westin design features with the extended-stay type of client touch. Mr. Urban noted they are excited with the project which would be the first Element Hotel in southeastern Florida. Ms. Lajoie responded for Mayor Anton that they are proposing a one-level parking deck in order to replace the parking spaces lost by the construction. She clarified they will need a variance for 31 more parking spaces. Ms. Lajoie further indicated that the existing Sheraton Hotel and the office building of DCOTA have an agreement to share parking spaces. Commissioner Castro clarified that they would have to apply for a parking variance subject to the shared parking agreement. She confirmed with Ms. Lajoie that this project would be within the DCOTA Development of Regional Impact (DRI). Mr. Plosky explained the hotel access would be through the existing driveway currently used to access the Sheraton Hotel. He pointed out the area would be landscaped. Mr. Plosky explained the parking deck would be valet parking only. He indicated there are currently two tennis courts which will be taken away for additional parking. Mr. Plosky said they have worked closely with the Fire Department and have addressed their concerns. Attorney Knight responded for Mayor Anton that the parking lot belongs to the DCOTA office building owners and it is subject to the same agreement as the rest of the parking. Commissioner Castro confirmed with Attorney Knight that approximately forty percent of the guests would use the hotel shuttle service while about sixty percent would use their own cars. Mayor Anton noted there would be an overflow of vehicles whenever there are functions at the hotel. Commissioner Castro supported the project and thought the parking issue would be resolved. Attorney Knight advised there was a plan to do another office building as well as a proposal for a parking structure on the eastern side. Mayor Anton was pleased with the project and said it was a shame they could not acquire the piece of property owned by FDOT. Mr. Plosky indicated they offered to buy this parcel from FDOT, but to no avail. He would appreciate anything the City's lobbyist can do to persuade them to sell it. Attorney Knight noted they asked FDOT if they would sell it as surplus property. Vice-Mayor Jones confirmed with Attorney Knight that they proposed FDOT enter into a long- term lease for that property, but they did not agree. Minutes of Workshop 2 Dania Beach City Commission Thursday,March 6,2008—6:45 p.m. Commissioner Bertino thought it was a good project and was not concerned with the lack of parking because they will eventually build the parking structure for their own benefit. Vice-Mayor Jones supported the project and thought it was an asset to the City of Dania Beach. Commissioner Flury supported the project. The general consensus of the Commission was to move forward with the project. 4. Presentation by Green Oak, LLC: Proposed 23 bay office/warehouse facility located on SW 23rd Terrace, south of State Road 84 and west of Ravenswood Road Corinne Lajoie, Principal City Planner, explained the location of the project. She noted the development would have egress from the site to Ravenswood Road via an existing easement that allows vehicles to exit only. Access to the site will be from SW 23rd Terrace, where two driveways are proposed. Ms. Lajoie advised no variances would be needed for this project. Mike Sanchez, Architect for the project, explained the property was zoned IROM. He indicated they would have enough parking for the office/warehouse facility as well as some surplus parking. They are located at a dead end street in an industrial business area. Mayor Anton advised the applicant that the Commission generally agreed with the project. He suggested they move forward with the permits, etc., and bring it back to the Commission for final approval. Additional Item Corinne Lajoie, Principal City Planner, advised that the owner of the Shops at Griffin had made a special request to come before the Commission tonight. Although this item was not included on the Agenda, he would like to make a brief presentation. She noted the request is for a shopping center to be located on the southwest comer of Griffin Road and Ravenswood Road. They would need a five feet setback variance to the south property line and a waiver to the pervious area. Ms. Lajoie pointed out they would be providing additional landscaping which would include approximately 160 trees. Pedro Garcia, property owner, showed the location of the proposed shopping center. He noted there is a development behind the property, however, he will build a wall and will also plant oak trees so the townhouses will not have much visibility of his property. Mr. Garcia indicated that it has taken some time to process the site plan approval because DOT and Broward County asked for some land to be dedicated for green area. He stated that he has not received any complaints from the surrounding neighbors. Minutes of Workshop 3 Dania Beach City Commission Thursday,March 6, 2008—6:45 p.m. Commissioner Castro noted that there are lots of pedestrians in the area because of the train station, and pointed out that the neighborhood is interested in this type of development. Commissioner Castro was excited about the project and thought it was a good addition to that corridor. Mayor Anton supported the project and thought it was a perfect location for the shopping center because that area is starting to develop. It was the consensus of the Commission that the applicant bring the project back for final approval. 5. Adjournment Mayor Anton adjourned the Workshop at 8:02 p.m. ATTEST: CITY OF DANIA BEACH LOUISE STILSON, CMC BOB ANTON CITY CLERK MAYOR-COMMISSIONER Minutes of Workshop 4 Dania Beach City Commission Thursday, March 6,2008—6:45 p.m. MINUTES OF REGULAR MEETING DANIA BEACH CITY COMMISSION TUESDAY, MARCH 11, 2008 - 7:00 P.M. 1. Call to Order Mayor Anton called the meeting to order at 7:00 p.m. 2. Invocation and Pledge of Allegiance Reverend A.J. Davis, Greater Mt. Zion AME Church, gave the invocation followed by the Pledge of Allegiance to the United States Flag. 3. Roll Call Present: Mayor: Bob Anton Vice-Mayor: Albert Jones Commissioners: John Bertino Anne Castro Patricia Flury City Manager: Ivan Pato City Attorney: Thomas Ansbro City Clerk: Louise Stilson 3.1 Year in Review - Mayor Anton Mayor Anton presented the following State of the City report: Past Mayors have started a practice of the out-going Mayor providing an end of the year/State of the City update. I want to make clear that the information and accomplishments I will be talking about are a direct result of the actions taken by this City Commission and certainly the hard work and dedication of our city employees and management staff. Dania Beach is in better financial condition today than ever before. We have a healthy reserve fund and have been able to maintain it while still moving ahead with the many needed improvements. We accomplished this by providing balanced budgets without increasing taxes as some of our neighboring cities did. In fact, we lowered taxes from a millage rate of 6.39 to 5.404 Mills, some a result of state mandated cuts and some as a result of direct City Commission action. Maintaining this reserve fund will certainly be a challenge in the future but a challenge I believe we can and will manage. We have completed long overdue renovations to P.J. Meli Park and C.W. Thomas Park. This completes the overhaul of all three of our Major Parks: Frost Park, P.J. Meli and C.W. Thomas Park. All of these parks will service our residents for many years to come. We acquired FRDAP Grants for Frost Park Phase II improvements and applied for and received FRDAP grant monies for improvements to C.W. Thomas Park, which includes playground equipment for a total of almost a Quarter Million Dollars. This new equipment was also installed in many of our smaller neighborhood parks. We applied for and received approval from the Children's Services Council Summer Camp grant for the P.O.W.E.R Summer Camp Program. We completed the renovations to the LT. Parker Center making this a first class facility we can all be proud of. We completed the expansion of City Hall providing the necessary room for our current and future City operational needs. A Master Plan of the City Hall Campus was developed and approved to include a permanent Library on-site. This was accomplished with the cooperation and 50% funding from Broward County, saving the taxpayers over $100,000. We have also secured a commitment from Broward County to fund the Library building to the tune of $3,016,000. We are purchasing the vacant property adjacent to City Hall known as the 109 Park Street property. Last Wednesday I signed the contract and we will be closing on the property the last week in March. This acquisition will open up a multitude of options for the City and eliminate the need to build a very large parking garage on the current City Hall site that would literally overpower City Hall. As important, this acquisition will save $3M or more in construction costs for that garage. Our pier and beach are doing well after being refurbished and re-nourished. We have just completed the update on the Bathrooms and are working towards updating our Marina. The City of Dania Beach is again at the forefront with the installation of 123 Solar Powered lights in the western area of the City, on time and within budget. This was completed with funding from the 32Id Year CDBG grant monies. We are now moving forward in providing lighting in other neighborhoods that were promised street lighting. We are close to completing the long overdue infrastructure improvements throughout the eastern portion of the City. Broward County is working towards completing the sewage and drainage installation in our western areas. Many of us, including me, campaigned on and promised these projects to our residents. The updating and replacement of this infrastructure will enable us to provide the necessary water and sewer to current residents along with the new developments we have approved and expect to approve in the re-development of our Downtown area. We are also well under way in updating our Public Works Facility and Water Plant to continue to provide our residents the best possible water and sewer service. We just completed a new 2.2 million gallon water tank. I am very proud of our Public Works Department. They recently completed water infrastructure improvements in the south west section of the City using in-house employees; they Minutes of Regular Meeting 2 Dania Beach City Commission Tuesday,March 11, 2008—7:00 p.m. laid 7,000 feet of pipe, installed 14 fire hydrants and installed over 250 water services. By doing this work in-house we saved tax payers approximately$400,000. As I stated earlier, sewers and drainage are being installed by Broward County in the western areas of the City. We expect this to be completed by the fourth quarter of 2010. We have broken ground on the promised new Fire Station located on 30`h Avenue in the western part of our City. This was another project that the voters in this City clearly wanted, indicated by the approval of the bond issue. Our new procedures for handling Code Compliance cases eliminated a backlog of 127 code cases waiting to be heard. We have also reduced the time it takes for a non-compliant code case to go before the Special Magistrate from several months to 90 days. We created and adopted planning and zoning code changes that created a Transit Orientated Corridor and Downtown Transit Orientated Development plans. Why is this important? For years every development or developer needed to get a variance to move the project forward. Developers were unsure if they would be approved or not and were not inclined to invest significant dollars into projects on the chance that they may not be approved. There was not a plan as to what we would approve or what we didn't want in these areas. Now this is clearly spelled out. The City Commission has interviewed and selected a CRA Director to help attract new development for our Downtown area. We have put out to bid and selected a group to update our citywide zoning. As many folks are aware, there are currently three Codes that apply depending upon where you live geographically in the City. In addition to that, many of our codes and zoning ordinances are outdated and difficult to understand. We will be making this process much more user friendly for our residents and folks looking to come into this City. We have selected a group to do the Master plan for our Neighborhood Improvement project for the Southwest College Gardens and Sun Garden Isles. We are completing the design of the Community Center that we have promised our residents. These issues have been a long time coming and will soon be a reality. The Traffic Light at S.E. 5`' Avenue and Dania Beach Boulevard is now a reality; the base has already been installed, and the mast arm with the lights will be going on soon as it is being coordinated with the improvement under construction by FDOT. Trying to get this light installed started well over seven years ago. The intersection modification to S.W. 2"a Avenue is nearly complete. We are underway in our traffic calming for the S.E. though there is clearly more to do. We have been successful in attracting and approving many projects in the western areas of our City. They include several townhouse and single family projects both large and small. Several hotels have been approved and are under construction or in the permitting process. Several Minutes of Regular Meeting 3 Dania Beach City Commission Tuesday,March 11,2008—7:00 p.m. commercial projects have been approved highlighted by the expansion of the DCOTA facility and several new developments on Marina Mile. We have not been successful in the redevelopment of our US-1 corridor and our downtown area; several large projects are on hold including the Jai-Alai/Boyd Gaming project. There are a multitude of excuses for this, but the fact of the matter is we need to do a better job in the future and I am confident we will do that. There are many challenges ahead that we are facing, probably the most significant is revenues. Municipal Governments face the same and sometimes more rising costs of doing business. Couple that with the unfunded mandates being placed on local Government, the slow pace of the economy, slowing redevelopment, property tax reform, and diminishing property values, money will be very tight requiring Commissioners to make some very difficult and certainly unpleasant decisions in the future. In closing, I want to point out that we face some daunting challenges ahead. Our new Mayor, Al Jones, will lead us in facing and overcoming these challenges. We have been fortunate in that we have had consistent leadership from the Past Mayors for several years and I look for this trend to continue. Last, I want to thank the voters of Dania Beach for the honor of serving a second term as your Mayor and I look forward to serving as your Commissioner for the next 3 years. 3.2 Seating of Mayor Albert C. Jones Mayor Anton passed the gavel to Mayor Jones. Mayor Jones noted that there will not be a change in the Vision of the City. He further remarked that the Commission is a team that will work together for the best of the City. Mayor Jones commended Mayor Anton on the fine job he has done as Mayor of the City. He thanked his wife for her support through the years, as well as his parents, family and friends. 3.3 Election of Vice-Mayor Commissioner Flury motioned to appoint Commissioner Castro as the Vice-Mayor; seconded by Commissioner Bertino. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Commissioner Flury Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Castro Yes Mayor Jones recessed the meeting for five minutes at 7:26 p.m. Mayor Jones reconvened the meeting at 7:34 p.m. Minutes of Regular Meeting 4 Dania Beach City Commission Tuesday,March 11, 2008—7:00 p.m. 4. Presentations and Special Event Approvals 4.1 Special Event Request of The Field Irish Pub and Restaurant for St. Patrick's Day Celebration, to be held at 3281 Griffin Road, on Monday, March 17, 2008 from 10:00 a.m. — 10:00 p.m. 4.2 Special Event Request for the Dania Beach Fire Rescue Open House, to be held at Fire Station #1, 116 W. Dania Beach Boulevard, on Saturday, March 29, 2008 from 10:00 a.m. — 1:00 p.m. 4.3 Special Event Request for the "March for Michael" celebration, to be held at C.W. Thomas Recreational Complex, 100 NW 8"' Avenue, on Saturday, March 29, 2008 from 10:00 a.m. — 6:00 p.m. 4.4 Special Event request for the Florida Intercultural Academy School Picnic/Field Day, to be held at Frost Park, on Friday, May 30, 2008 from 9:00 a.m. — 1:00 p.m. Commissioner Flury motioned to approve all the Special Event Requests; seconded by Commissioner Anton. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Mayor Castro Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Flury Yes 5. Proclamations 5.1 Children's Week Mayor Jones presented a proclamation to Deborah David, Director of Community Relations and Resource Development of the Early Learning Coalition of Broward County, Inc., recognizing March 30, 2008 through April 6,2008 as Children's Week. 6. Citizen Comments Jimmy Crimminger, 237 SW 150 Street, Dania Beach Heights, remarked on items#7.5 and #7.7. He commented on the Commission Workshop on March 15, and thanked the Commission for looking after the interests of the residents of Dania Beach. Greg Schaffer, 350 SW I" Avenue, commented on a letter he received from the City on the damaged sidewalk in front of his home. The letter notified him that the sidewalk needed to be replaced within 60 days, but if the repair if not completed, the City will lien his property for the full price of the repair. He noted that his dilemma is that the City began the repairs and now he has to pay for these or have a lien placed on his home. Mr. Schaffer stated he cannot afford the cost of the repairs and asked the Commission for consideration on the repayment. Minutes of Regular Meeting 5 Dania Beach City Commission Tuesday,March 11,2008—7:00 p.m. Mayor Jones recommended the City Manager work with Mr. Schaffer to have the problem resolved. The consensus of the Commission was that Mr. Schaffer be given the remainder of year 2008 to pay the cost through the 50/50 Sidewalk Program. Leon Mermelstein, 1055 SE 6`h Avenue, thought the problem he addressed at the last Commission meeting would have been resolved by now. However, he received a second notification that his water would be turned off. He thought Mayor Anton had said the matter would be held in abeyance and that he would be contacted, however these things did not happen. Mr. Mermelstein further indicated that he would not be allowed to remove his sprinkler meter unless his house is demolished. Commissioner Flury commented Mr. Mermelstein is the only person in the Sheridan Ocean Club that received the letter. Dominic Orlando, Director of Public Services, explained an irrigation system must have a backflow preventer. Mr. Mermelstein wants to take out the irrigation meter and have the same system as everyone else in his development. He does not want to pay the $50.00 backflow fee nor the $100.00 yearly backflow inspection fee. Mr. Mermelstein indicated that Mr. Orlando was not nice to him when he met with him. City Attorney Ansbro apologized for not addressing the issue in a timely manner and advised Mr. Mermelstein that he and Mr. Orlando would meet with him. He added that Mr. Mermelstein would have the opportunity to come back to the City Commission, if he does not agree with the response he receives from the City. Vice-Mayor Castro clarified for the record that Mr. Mermelstein will not have his water turned off and all fines will he held in abeyance until the matter is resolved. Bob and Fay Bartelmes, 214 SW 2nd Terrace, thanked the Commission for the assistance the City provided when a truck ran into their house in December, 2007. 7. Consent Agenda Items removed from Consent Agenda: #7.4 was withdrawn; #7.6 7.1 Minutes Approve minutes of the February 26, 2008 City Commission Special Meeting Approve Minutes of the February 26, 2008 City Commission Meeting Minutes of Regular Meeting 6 Dania Beach City Commission Tuesday,March 11,2008—7:00 p.m. 7.2 Travel Requests: Request of Patricia Varney, Finance Director, to attend the Florida Government Finance Officers Association Annual Conference in Jacksonville, Florida from May 18-21, 2008, for certification purposes (Estimated cost $931.00; remaining budget $2,633.13) Resolutions 7.3 RESOLUTION 42008-042 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA OPPOSING THE PROPOSED CHARTER REVIEW PROPOSITION PROVIDING FOR MINIMUM REQUIREMENTS FOR BOTH COUNTY FIRE RESCUE AND MUNICIPAL LAW ENFORCEMENT STANDARDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 7.4 RESOLUTION #2008-044 Withdrawn A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA OPPOSING THE ARMY CORPS OF ENGINEERS' FUTURE DEPLETION OR REDUCTION OF THE LEVELS OF LAKE OKEECHOBEE BY SENDING WATER INTO THE SOUTHERN BASINS UNLESS A DOCUMENTED, PROFESSIONAL BASIS EXISTS TO DO SO; URGING MUNICIPALITIES IN BROWARD COUNTY AND THROUGHOUT THE STATE OF FLORIDA TO JOIN IN THIS OPPOSITION; DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT, THE ARMY CORPS OF ENGINEERS, THE GOVERNOR, AND ALL OTHER MUNICIPALITIES LOCATED IN BROWARD COUNTY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 7.5 RESOLUTION #2008-045 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, DECLARING CERTAIN PERSONAL PROPERTY TO BE OBSOLETE, SURPLUS, AND OF NO FURTHER USE TO THE CITY OF DANIA BEACH FIRE-RESCUE DEPARTMENT; DECLARING THE INTENT OF THE CITY TO TRADE THE SURPLUS PROPERTY FOR SUPPLIES AND SERVICES; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 7.6 RESOLUTION #2008-046 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE SERVICES FROM CHEN AND ASSOCIATES RELATING TO ENGINEERING SERVICES FOR THE NEIGHBORHOOD IMPROVEMENT PROGRAM; PROVIDING THAT THE COST FOR SUCH SERVICES SHALL NOT EXCEED FIFTY-FOUR THOUSAND ONE HUNDRED DOLLARS ($54,100.00); PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2008-046. Vice-Mayor Castro explained that the Neighborhood Improvement Program will include the four communities that were originally included in the CPTED study conducted some time ago. She asked if the resolution could be amended to include the entire neighborhood, and where the funding would come from. Vice-Mayor Castro advised that Chen and Associates agreed to Minutes of Regular Meeting 7 Dania Beach City Commission Tuesday,March 11, 2008—7:00 p.m. incorporate the other 2/3 of Dania Beach Heights for a sum not to exceed $50,000. She clarified this would not include College Gardens because they already have sidewalks, lighting and traffic calming devices. Vice-Mayor Castro motioned to adopt Resolution #2008-046 with an amendment for additional funds not to exceed $50,000.00 from the Capital Projects Fund, to include the entire community; seconded by Commissioner Anton. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Mayor Castro Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Flury Yes 7.7 RESOLUTION#2008-047 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE SERVICES FROM CALVIN, GIORDANO AND ASSOCIATES FOR DRAINAGE IMPROVEMENTS RELATING TO THE SOUTHEAST SECTION OF THE CITY; PROVIDING THAT THE COST FOR SUCH SERVICES SHALL NOT EXCEED TWO HUNDRED FORTY SIX THOUSAND EIGHT HUNDRED SIXTY FOUR DOLLARS ($246,864.00) PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. Ordinances- (Titles read by City Attorney) 7.8 ORDINANCE #2008-009 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; AMENDING SECTION 8-4 (ENTITLED "SITE PLAN AS CONDITION TO BUILDING PERMIT") OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SITE PLAN APPROVALS AND TO CHANGE THE SPATIAL REQUIREMENTS FOR BUILDING ADDITIONS WHICH ARE EXEMPT FROM SITE PLAN REVIEW;AMENDING SECTIONS 10.12 ("SPECIAL EXCEPTIONS"), 10.13 ("VARIANCES") AND 10.30("APPEALS") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SPECIAL EXCEPTIONS, VARIANCES AND APPEALS; CREATING ARTICLE IV-B OF CHAPTER 33, KNOWN AS THE "ZONING APPENDIX" OF THE CODE OF ORDINANCES, TO GRANT AUTHORITY TO THE PLANNING AND ZONING BOARD TO APPROVE VARIANCES PERTAINING TO SINGLE-FAMILY HOMES (EXCLUDING MARINE-RELATED STRUCTURES) AND TO APPROVE BUILDING ADDITIONS SUBJECT TO CERTAIN RESTRICTIONS, AND PROVIDING FOR EXPIRATION OF APPROVALS OF VARIANCES, SPECIAL EXCEPTIONS, APPEALS AND SITE PLANS, AS WELL AS EXTENSIONS OF THE FOREGOING SUBJECT TO CERTAIN LIMITATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) 7.9 ORDINANCE #2008-010 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; REPEALING ARTICLE 29 (ENTITLED "PERVIOUS AND IMPERVIOUS AREAS") OF CHAPTER 28, "ZONING', OF THE CITY CODE OF ORDINANCES; CREATING A NEW ARTICLE 3 TO BE ENTITLED "IMPERVIOUS LAND AREA REQUIREMENTS" TO BE PLACED IN CHAPTER 33, THE "ZONING APPENDIX" OF THE CITY CODE OF ORDINANCES, TO PRESCRIBE NEW REGULATIONS GOVERNING PERVIOUS AND IMPERVIOUS AREAS OF LAND WITH THE CITY; ESTABLISHING CERTAIN PERCENTAGES OF AREAS OF LAND REQUIRED TO BE PERVIOUS, BASED Minutes of Regular Meeting 8 Dania Beach City Commission Tuesday,March 11,2008—7:00 p.m. UPON ZONING DISTRICTS AND PROVIDING FOR WAIVER OF SUCH REQUIREMENTS UNDER LIMITED CIRCUMSTANCES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) 7.10 ORDINANCE#2008-011 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; REPEALING SECTION 10-15 (ENTITLED "ADMINISTRATIVE VARIANCE PROCEDURES") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES; CREATING A NEW ARTICLE IV-A TO BE ENTITLED "ADMINISTRATIVE VARIANCE PROCEDURES"TO BE PLACED IN CHAPTER 33, THE "ZONING APPENDIX" OF THE CITY CODE OF ORDINANCES, TO PRESCRIBE REVISED CONDITIONS GOVERNING SUCH VARIANCES WHICH ARE GRANTED BY THE DIRECTOR OF COMMUNITY DEVELOPMENT WITHOUT REVIEW BY THE PLANNING AND ZONING BOARD AND THE CITY COMMISSION, SUBJECT TO CERTAIN LIMITATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) 7.11 ORDINANCE #2008-012 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO THE PLAT KNOWN AS THE "DANIA COLORED CEMETERY PLAT'; RE-NAMING THE PLAT, TO BE KNOWN AS THE "DANIA BEACH WESTLAWN CEMETERY PLAT'; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) City Attorney Ansbro read the title of Ordinance #2008-012. Commissioner Bertino motioned to adopt the Consent Agenda, with the exception of Items #7.4 and #7.6; seconded by Commissioner Flury. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Mayor Castro Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Flury Yes 8. Bids and Requests for Proposals There were no proposals at this meeting. 9. Public Hearings and Site Plans 9.1 ORDINANCE#2008-008 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING THE TRANSPORTATION ELEMENT OF THE CITY OF DANIA BEACH COMPREHENSIVE PLAN; PROVIDING FOR ADOPTION PURSUANT TO SECTION 163.3184, FLORIDA STATUTES; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) City Attorney Ansbro read the title of Ordinance#2008-008. Minutes of Regular Meeting 9 Dania Beach City Commission Tuesday,March 11,2009—7:00 p.m. Mayor Jones opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Commissioner Anton motioned to adopt Ordinance #2008-008, on second reading; seconded by Vice-Mayor Castro. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Mayor Castro Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Flury Yes City Attorney Ansbro advised the following item was a quasi-judicial hearing and swore-in those who would speak. 9.2 RESOLUTION#2008-043 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA APPROVING THE VARIANCE REQUEST SUBMITTED BY PASTOR ALEX WILLIAMS, REPRESENTING THE SOUTHEASTERN CONFERENCE OF SEVENTH DAY ADVENTIST CHURCH, FROM CHAPTER 28, "ZONING", ARTICLE 28, "SIGNS", FOR PROPERTY LOCATED AT 134 NW 12TH AVENUE, DANIA BEACH; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution #2008-043. Kristin Dion, City Planner, described the location of the project. She advised that the applicant is requesting a variance to allow a 24 square foot monument sign to advertise the church services and hours of operation. Mayor Jones opened the Public Hearing. Pastor Alex Williams, 8441 NW 261h Place, Sunrise, Florida, thanked the Commission for hearing the request. He noted they are responsible for the error in the size of the sign and it would be a hardship to them not to be able to use it. Pastor Williams asked for a favorable consideration to their request which would only be used to give information that will be a positive impact on the community. Fay Bartelmes, 214 SW 2"a Terrace, commented that other people on US I had to remove their signs. Seeing as there was no one else to speak in favor or opposition, Mayor Jones closed the Public Hearing. Vice-Mayor Castro confirmed with Ms. Dion that notices were sent out to the adjacent neighbors and no complaints had been received. Vice-Mayor Castro motioned to adopt Resolution #2008-043; seconded by Commissioner Bertino. The motion carried on the following 5-0 Roll Call vote: Minutes of Regular Meeting 10 Dania Beach City Commission Tuesday,March 11, 2008—7:00 p.m. Commissioner Anton Yes Vice-Mayor Castro Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Flury Yes 10. Commission Comments 10.1 Commissioner Anton Commissioner Anton noted the Cemetery has a lot of headstones that are coming out of the ground and need to be repaired. He thinks the Cemetery grounds need to be updated. Commissioner Anton asked City Attorney Ansbro to bring back an ordinance at the next meeting that allows headstones. City Attorney Ansbro noted the City does not have an ordinance that addresses the size of headstones. Commissioner Anton would also like benches, trees and garbage cans installed at both Cemeteries. Dominic Orlando, Director of Public Services, noted the plots at the Cemetery are small and if we allow large monuments, we will not be able to dig the graves. He mentioned that the monuments could be changed once all the graves are occupied. Director Orlando clarified the case referred to by Commissioner Anton would not be a problem because all the surrounding graves are occupied. The Commission would like Director Orlando to provide some guidelines as to what size headstones would be allowed in both Cemeteries. Commissioner Anton motioned to approve the monument requested by the man (no name mentioned); seconded by Vice-Mayor Castro. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Mayor Castro Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Flury Yes Commissioner Anton noted that Broward County Mass Transit cancelled the bus service in the west area of the City. He asked the City Manager to draft a letter for the Mayor's signature to the County and ask them to reconsider the bus route for that area. City Manager Palo noted that the community bus service was cancelled by the County due to budget constraints. Minutes of Regular Meeting 11 Dania Beach City Commission Tuesday,March 11, 2008—7:00 p.m. Commissioner Anton read a letter of appreciation received from the filming company regarding the filming of a movie in Dania Beach. 10.2 Commissioner Bertino Commissioner Bertino commented on the excellent service he recently received from the City's Rescue Department. Commissioner Bertino questioned the status of the Dania Beach Hotel. City Attorney Ansbro noted the mortgage for the former owners has been satisfied and the property can now be destroyed. He indicated that the current owners are requesting the return of their $100,000 bond which they deposited in 2005 and have stated they will not demolish the structure at this time. They have been informed that if they do not proceed with the demolition by March 15, the case will appear before the Unsafe Structures Board and their deposit will be retained by the City. Commissioner Bertino questioned when Tigertail Lake would re-open for the enjoyment of the community. Kristen Jones, Director of Parks and Recreation, noted she contacted the County and is awaiting a response to determine when we can open it for our residents. She noted the Lake will never be used for swimming; only for fishing, boating and water sports. Director Jones indicated there is currently a problem with staffing the facility. She is trying to have the ordinances changed to install a dog park at this location. 10.3 Commissioner Flury Commissioner Flury had no additional comments. 10.4 Vice-Mayor Castro Vice-Mayor Castro thanked her colleagues for selecting her as Vice-Mayor. Vice-Mayor Castro requested a follow up on a house located at the end of NW 35`h Avenue currently under construction. City Manager Palo advised staff is taking care of the situation. Vice-Mayor Castro commented the Neighborhood Master Plan meeting went well last Saturday. She noted Michele Mellgren did an excellent job and is personally working on this project. Vice-Mayor Castro thanked the community leaders for their participation. 10.5 Mayor Jones Mayor Jones thanked the Commission and the residents for their confidence and support. Minutes of Regular Meeting 12 Dania Beach City Commission Tuesday, March 11,2008—7:00 p.m. Mayor Jones noted that he received a scholarship to attend the Community Redevelopment Conference in South Carolina. Mayor Jones advised he met with Governor Crist today in Tallahassee and discussed the solar lighting. He also met with Ken Pruitt, President of the Florida Senate, and talked about the solar lighting as well. Mayor Jones noted he also met with the City's new Lobbyist, Carole Duncanson, and mentioned to her some of the items that need to be addressed: solar lighting, right-of-way on US 1, and flooding in the southeast area. Mayor Jones noted the "March for Michael" event to be held on March 29 will honor Michael Curry, Jr. who died in Afghanistan. He invited everyone to participate in this community event. Mayor Jones noted he will try his best to do a good job as Mayor. He mentioned he will no doubt make mistakes, and asked the people to assist him. 11. Discussion and Possible Action There were no discussion items on this agenda. 12. Appointments Mayor Jones appointed Derrick Hankerson to the Dania Beach Housing Authority Vice-Mayor Castro motioned to approve the Board appointment; seconded by Commissioner Flury. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Mayor Castro Yes Commissioner Bertino Yes Mayor Jones Yes Commissioner Flury Yes 13. Administrative Reports 13.1 City Manager City Manager Pato thanked Mayor Anton for working closely with City staff during the past year. He noted staff is looking forward to a good working relationship with Mayor Jones. City Manager Palo noted a Commission Workshop will be held Saturday, March 15, at 8:00 a.m., to discuss some of the financial challenges faced by the City as we begin the process of preparing next year's budget. He also hopes to discuss how to move forward with public/private partnerships for the Park 109 property. The City's legislative priorities will also be discussed. Minutes of Regular Meeting 13 Dania Beach City Commission Tuesday,March 11,2008—7:00 p.m. 13.2 City Attorney City Attorney Ansbro had no comments. 13.3 City Clerk—Reminders Saturday, March 15, 2008 — 8:00 a.m. City Commission Workshop Thursday, March 20, 2008 — 6:00 p.m. Abatement Hearing Tuesday, March 25, 2008 — 7:00 p.m. City Commission Meeting Wednesday, April 2, 2008 — 6:00 p.m. CRA Board Meeting 14. Adjournment Mayor Jones adjourned the meeting at 8:54 p.m. ATTEST: CITY OF DANIA BEACH LOUISE STILSON, CMC ALBERT C. JONES CITY CLERK MAYOR-COMMISSIONER Minutes of Regular Meeting 14 Dania Beach City Commission Tuesday, March 11, 2008—7:00 p.m. CITY OF DANIA BEACH Agenda item # 73 Agenda Request Item Date of Commission Meeting: 3-25-2008 Public Hearing ❑ Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid IRFP ❑ Presentation ❑ Continued from: Requested Action (idenflty appropriate Adon or Motion) Approve Resolution for Summer Program Staffing, awarding the project to A1A WNy Actionris Necessary Cost exceeds $25,000 and requires Commission approval. What Action Accomplishes Contract summer program staffing Purchasing Requests ONLY Dept: 7205 Recreation Frost Park Acct#: Amt: Fund: General: 0 Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Summary ExplanatiordBackground We have used A1A Staffing for the past 5 years to staff the short term summer program more cost effectively and more efficiently. A1A was selected again this year based on competitive pricing (lower than the State Contract we piggy backed on) and past years experience Fiscal Impact/Cost Summary $40,000 Exhibits Attached contract reso recommendation letter insurance cert list of state contracts Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Authorized Signatures Submitted by Mary McDonald Date 03/13/08 Department Director Date Assistant City Manager Date HR Director Mary McDonald Date 03/13108 Finance Director Patricia Varney Date 03/13/08 City Attorney Thomas J. Ansbro Date 03/14108 City Manager Ivan Pato Date 03/14108 User Creating Item Item Name (do not use/or\ in name) Mary McDonald SUMMER PROGRAM STAFFING 2008 City Clerk Use Commission Action: Approved: ❑ Denied: 7 Continued to: ❑ RESOLUTION NO. 2008-053 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN DEANNA ENTERPRISES, d/b/a AIA EMPLOYMENT OF MIAMI AND THE CITY OF DANIA BEACH TO PROVIDE SUMMER RECREATION PROGRAM STAFFING SERVICES, INCLUDING, BUT NOT LIMITED TO, ADVERTISING, INTERVIEWING, PROVIDING REQUIRED SCREENING AND TESTING SERVICES, AND REPLACEMENT OF CANDIDATES, UNDER THE SUPERVISION OF THE CITY OF DANIA BEACH PARKS AND RECREATION MANAGEMENT FOR AN AMOUNT NOT TO EXCEED $40,000; CONFIRMING THAT SPECIAL CONDITIONS EXIST IN ORDER TO SECURE SUCH SERVICES WITH DEANNA ENTERPRISES WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), provides that during unusual conditions or emergencies, the city commission may, by resolution, authorize the purchase by the city manager of designated supplies, services, equipment and materials in amounts in excess of twenty five thousand dollars ($25,000.00) without competitive bids and without advertisement for bids; and WHEREAS,the City Manager has determined that it is advantageous for the City of Dania Beach to purchase staffing services for the 2008 summer recreational program commencing June 9, 2008 and ending August 1, 2008; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Commission of the City of Dania Beach, Florida, approves an agreement, for an amount not to exceed $40,000, with Deanna Enterprises d/b/a AIA Staffing, for 2008 summer program staffing. Section 2. That staffing levels, contract rates and pay rates are reflected in the attached document, and the City Manager and City Attorney are authorized to make minor revisions to the agreement as are deemed necessary and proper and in the best interest of the City. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on 12008. ALBERT C. JONES MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY 2 RESOLUTION 42008-053 AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND DEANNA ENTERPRISES INC . d/bla/AlA EMPLOYMENT OF MIAMI FOR CONTRACT STAFFING OF CITY SUMMER RECREATION PROGRAM THIS IS AN AGREEMENT, made as of March , 2008 by and between the City of Dania Beach, Florida, a municipal corporation ("CITY") organized and existing under the laws of the State of Florida, and Deana Enterprises, Inc. d/b/a/ AIA Employment of Miami ("COMPANY"). WITNESSETH: WHEREAS, CITY desires to provide a summer recreation program, through the use of an independent labor service; and WHEREAS, COMPANY is in the business of providing various labor forces, including but not limited to those involving municipal recreation programs, with appropriate certifications for staff; and WHEREAS, the parties are desirous of entering into an Agreement for such services; NOW, THEREFORE, in consideration of the mutual covenants herein contained, the legal sufficiency and receipt of which are hereby acknowledged, the parties agree as follows: 1. SERVICES COMPANY shall provide parks and recreational staffing to satisfy the requirements of the City of Dania Beach 2008 Summer Recreational Program ("Summer Program"). All personnel provided by the COMPANY shall meet all applicable legal requirements of the state of Florida and Broward County due to the interaction with minors and shall be physically and mentally capable of performing the services described in the job description provided by the CITY. COMPANY shall provide the following minimum personnel at the locations and during the time described in this Agreement, for the consideration set forth in paragraph two below. 2. COMPENSATION CITY shall pay COMPANY for services rendered in accordance with the costs set forth below. BILL RATE a) Head Counselors (2 person) @ $16.50 per hour b) Summer Counselors (7persons) @ $12.00 per hour "Bill rate" means the amount of money payable by CITY to COMPANY for the services. 3 RESOLUTION#2008-053 PAY RATE a) Head Counselor $12.00 per hour b) Summer Counselors $9.00 per hour "Pay rate"means the amount of money paid by COMPANY to the staff. COMPANY's overtime rates will apply to personnel provided to CITY, who work forty (40) or more hours in a workweek. However, any hours worked in excess of forty (40) hours shall be paid by CITY to COMPANY at an overtime rate of one and one half(1.5) the times the regular "pay rate". 3. DUTY HOURS; DUTY LOCATIONS COMPANY shall provide the personnel described in paragraph two, above, during program hours at Frost Park. CITY has the right to set and to change the program and duty hours, as well as duty locations, by written directive issued to COMPANY, which shall become effective on the date set forth in such written directive, provided that such date shall not be sooner than three (3) business days from the date of the written directive. The dates established for the Summer Program are June 9, 2008 through and including August 1, 2008. The date established for orientation is June 3, 2008. 4. CONSIDERATION COMPANY shall be paid for the services provided under this Agreement in accordance with the hourly bill rate set forth in paragraph two, above (except for overtime, in which case excess hours are payable by CITY at the "pay rate"). COMPANY shall be solely responsible for and shall provide for the timely, weekly payment of wages to the contracted workers. COMPANY shall maintain in effect throughout the term of this Agreement, Workers' Compensation insurance in full limits as required by Florida Statutes and will be solely responsible for withholding taxes, FICA, and costs of physical exams and criminal background screenings as required by CITY. If any claim for Workers' Compensation benefits are asserted against CITY by any personnel provided to CITY by COMPANY, then upon written notice from CITY, COMPANY shall defend CITY against all such claims and shall indemnify and hold harmless CITY from and against any such claims to the extent of all benefits, costs of litigation, disbursement and reasonable attorney fees incurred in connection therewith. COMPANY is being retained as an Independent Contractor and acknowledges this Agreement does not create any employment relationship with CITY. COMPANY shall maintain all personnel and payroll records. CITY shall bear no responsibility for any such charges, fees, permits, and the like associated with the employment of such personnel. COMPANY acknowledges that CITY is contracting for Summer Program Park and Recreation personnel services as stated in this Agreement. This Agreement requires that all qualified personnel be at each post during the prescribed post hours. 4 RESOLUTION#2008-053 5. TRAINING AND SUPERVISION CITY shall be responsible for furnishing orientation and training for each of the personnel identified in Paragraph two. CITY will also assume responsibility of on-site supervision for such personnel. COMPANY shall have, at all times during the term hereof, at its ready disposal, backup personnel. CITY shall pay the rate set forth in Paragraph two for actual training and retraining of applicable personnel. 6. UNIFORMS CITY will supply uniform T-Shirts and ID Badges for the Summer Program staff. At all times during the performance of their duties, all personnel shall be dressed in a clean uniform and neatly groomed. 7. COMPORTMENT; CHANGE OF PERSONNEL At all times that such personnel are employed in CITY, whether or not on duty, such personnel shall comport themselves in a manner which will not bring discredit upon CITY or COMPANY, or call into question the competence or demeanor of such person relative to the performance of duties in the Summer Program, which, by its nature, requires such personnel to come into contact with minors. CITY reserves the right to require the change of any personnel upon not less than one (1) business day's notice, setting forth the name of the person to be replaced. 8. TERM This Agreement shall commence on March _, 2008 and include the period from the Commencement Date through the date of completion of the Summer Program. 9. BILLING COMPANY shall provide an invoice to CITY on a weekly basis, and the same shall be satisfied within fifteen (15) days of receipt. The invoice shall be divided according to the assignment of personnel, clearly stating the number of hours worked per day and amount earned each day for that week and providing the total number of hours and total amount paid for that week for each individual staff member. 5 RESOLUTION #2008-053 10. TERMINATION Either party may terminate this Agreement upon written notice to the other. The termination date shall not be effective until (30) days subsequent to the date of such written notice. 11. INSURANCE COMPANY shall carry professional liability and auto liability insurance coverage, in the amount of one million dollars, written with such insurance carriers as CITY shall reasonably approve in writing, naming CITY as an additional named insured, for personal injury, death and property damage. COMPANY shall deliver fully effective certificates to that effect, including a clause providing for no less than a(30) day cancellation advance notice to CITY of any proposed cancellation. 12. INDEMNIFICATION COMPANY agrees to indemnify, defend and save harmless CITY, its officers, agents and employees, from and against any and all liability, claims, demands or damages, caused solely by the negligence or willful misconduct of COMPANY its agents, servants or employees, including fines, fees, expenses, penalties or suit proceedings, actions and costs of action and attorney fees for trial and on appeal, of any kind and nature arising or growing out of the actions of COMPANY, its agents, servants, employees or others unless said claim for liability is caused by the negligence, misfeasance or malfeasance of CITY or its agents or employees 13. ATTORNEY FEES Should any dispute arise hereunder, the prevailing party shall be entitled to recover all costs, expenses and attorney fees incurred by the prevailing party in such dispute, whether or not suit be brought, and such right shall include all of such costs, expenses and attorney fees through all appeals or other actions. 14. NON-ASSIGNABILITY This Agreement and any portion hereof shall not be assigned or transferred by either party without the advance written consent of the other party. 15. CONSTRUCTION This Agreement and the terms hereof shall be construed in accordance with the laws of the State of Florida and venue for all actions in a court of competent jurisdiction shall lie in Broward County, Florida. RESOLUTION#2008-053 16. ENTIRE AGREEMENT; MODIFICATION The parties acknowledge that this Agreement contains the entire understanding and agreement of the parties. No modifications hereof shall be effective unless made in writing and executed by the parties hereto with the same formalities as this Agreement is executed. 17. JOINT PREPARATION The preparation of this Agreement has been a joint effort of the parties, and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. It is the parties' further intention that this Agreement be construed liberally to achieve its intent. 18. COUNTERPARTS This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same agreement. IN WITNESS WHEREOF, the parties have set their hands and seals the day and year set forth below their respective signatures. CITY IVAN PATO CITY MANAGER ATTEST: LOUISE STILSON, CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY 7 RESOLUTION#2008-053 COMPANY WITNESSES: Deanna Enterprises Inc. /d/b/a AIA Employment of Miami Signature By: (Print Name) This day of , 2008 Signature (Print Name) 8 RESOLUTION#2008-053 _ CI TY O F D AN I A BEACH DEPARTMENT OF HUMAN RESOURCES AND RISK MANAGEMENT DATE: March 6, 2008 TO: Mary McDonald FROM: Ina Williams SUBJECT: Summer Program Staffing After careful scrutiny, two staffing agencies were interviewed as potential candidates to staff the Summer Program for "Frost Park". The process did not require going out to bid simply because we chose from a list of State approved vendors. This gave us the ability to "piggyback' on an existing contract awarded by the state. This allows a smooth and effective transition into a new short term contract for our benefit. The agencies chosen were "Nitelines USA/lncorporated Federal Services Corporation" and "A1A Employment of Miami." Both agencies met the criteria of being a state approved agency; having the proper liability insurance; having existing contracts with other governmental agencies; they agreed to ensure the selected staff were CPR/First Aid trained and that background screenings were at no cost to the City of Dania Beach. Finally, they both were willing to our terms of 40% mark up in an industry where 45%- 50% is standard. The final decision came down to references (information attached). "A1A" was chosen because of the testimony of existing clientele who endorsed their commitment to excellence. Each reference was obtainable, and spoke freely without reservation. These references averaged ten years. The reference provided for "Nitelines" only recalled that a contract existed and could not attest to the quality of their services. Based on our five year history with Al A, we anticipate a successful summer program. The information for A1A is as follows: Deanna Enterprises Inc d/b/a At Employment of Miami 2125 Biscayne Boulevard Suite 205 Miami, FL 33137 FederalID#: 59-1979653 There is an existing State of Florida Contract# 991-460-07-01 which was awarded to At Employment, which can be utilized. The contract is effective until May of 2010. References A I A provided: Greater Miami Services Corp. Debbie Dorsette, Exsecutive Director 305-638-4672 "We have been using them for over ten years particularly with a special Youth Services Program. Al A provided quality Temporary help. Several of the temps we used from them were hired on a permanent basis." Jackson Memorial Hospital Nancy James, Hospital Communication Specialist/Supervisor 305-585-5444 "We've been with them for about twelve years. They always provide good service. If there's a problem with anyone they send us, they simply replace them. We have several people here who came on as temps and were made permanent." FI Dept. of Transportation Broward Diana Heard 954-777-4207 (voicemail not accepting messages) Dept. of Children Youth & Families Jenna Marx 305-585-5444 (message left) ACORD DATE(14MIDDYyy V) CERTIFICATE OF LIABILITY INSURANCE 3/7/2008 PRODUCER (407)638-3445 FAX: (407)838-3460 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Lumbra Robinson and Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 498 S Lake Destiny Rd ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Orlando FL 32810 INSURERS AFFORDING COVERAGE NAIC N INSURED INSURERA National Union Fire Ins 19445 PersoNet, LLC INSURER B.Brid efield Employers Ins 10701 1487 Gulf to Bay Blvd. wsuREa c. INSURER 0 Clearwater FL 33755 INSURER EOVEHAUEb THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN REDUCED BY PAID CLAIMS. IION I TR ADOL TYPEOFINSURANCE POLICY NUMBER POLICY YMMIDOIYYE PDATE MMI�DITY' LIMITS A GENERAL LIABILITY SSL6992843 05/31/2007 05/31/2008 EACH OCCURRENCEs 1,000,000 lOO,OOO X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED l $ CLAIMS MADE O OCCUR MED EXP(An oneePerson) 5 5,000 PER50HAL 9 AQVI s Included GENERAL AGGREGATE S 3,000,000 GENL AGGREGATE LIMITAPPLIES PER PRODUCTS MPI P AQQ5 Included X POLICY PRO- LOD A AUTOMOBILE LIABILITY SSL6992843 05/31/2007 05/31/2008 COMBINED SINGLL LIMIT (Ea accldenl) 5 1,000,000 ANY AUTO ALL ONMEO AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY 5 X NON-OWNED AUTOS (Pe,accwen0 PROPER Y DAMAGE 5 (Per Acddenl) GARAGE LIABILITY AUTO ONLY-EAACCIDENT S ANY AUTO OTHER THAN EA ACC 5 AUTO ONLY: AGO 5 A E%CESSIUMBRELLA LIABILITY SE1109491 05/31/2007 05/31/2008 EACH OCC,ggENCES 2,000,000 X OCCUR CLAIMS MADE AGGREGATE $ 2,000,000 Prod/Comp s 499 S 2,000,000 DEDUCTIBLE $ XRETENTION $10,000 S '.. B WORKERS COMPENSATION AND 0830-37870 05/10/2007 05/10/2008 X '•NG ST'TT LE '.. EMPLOYERS'LIABILITY ANY PROPMETORIPARTNERiEXECUTIVE E.L.EACH ACCIDENT S 1,000,000 OFFICERIMEMSER EXCLUDED? E.L.DISEASE-FA EMPLOYEES 1,000,000 It yeS.Cesedbo under SPECIAL PROWS be:. EL DISEASE-P LI YLIMIT $ 1,000,000 OTHER Crime - 1446900 05/31/2007 05/31/2008 Bond Limit: 100,000 A Blanket Bond Deductible: 2,500 DESCRIPTION OF OPERATIONSILOCATIONSNERICLESIEXCLUSIONSADDED BY ENDORSEMENTISPECIAL PROVISIONS Deanna Enterprises dbe. AIA Employment of Miami is included as an Alternate Employer By Endorsement. City of Dania Beach is included as an Additional Insured with respects to General Liability. Temporary Staffing - class Code 9015 Ten days notice of cancellation for non payment of premium applies. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Dania Beach EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 100 W. Dania Beach Blvd. 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT Dania Beach, FL 33004 FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY HIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE 1• /� \ '" Cheryl Noble/h1GI. CfWIa��C CA - ACORD 25(2001108) 0 ACORD CORPORATION 1988 INS025 KHos)09e Pago 1 02 CITY OF DANIA BEACH Agenda Item # /. Agenda Request Item Date of Commission Meeting: 3-25-2008 Public Hearing ❑ Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid IRFP ❑ Presentation ❑ Continued from: Requested Action .(Identity appropdate Action or Motion) Approve resolution to pay additonal premium on new fire station Why Action Is Necessary New building -value 3 million What Action Accomplishes insures building Purchasing Requests ONLY Dept: Acct#: Amt: $34,808.00 Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Summary Explanation/Background Insurance for building under construction Fiscal ImpaFtfCost Summary 34,808 Exhibits Attached Invoice and Endorsement Resolution Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Authorized Signatures Submitted by Mary McDonald Date 03/11/08 Department Director Date Assistant City Manager Date HR Director Mary McDonald Date 03/11/08 Finance Director Patricia Varney Date 03/13/08 City Attorney Thomas J. Ansbro Date 03/14/08 City Manager Ivan Pato Date 03/14/08 User Creating Item Item Name (do not use/or\in name) Mary McDonald 3-25-08 fire station premium City Clerk Use Commission Action: Approved: 0 Denied: ❑ Continued to: ❑ RESOLUTION NO. 2008-054 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE ADDITIONAL PROPERTY INSURANCE FROM PUBLIC RISK INSURANCE AGENCY EXPANDING COVERAGE TO INCLUDE FIRE STATION 93; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of $25,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission, if unusual conditions are present; and WHEREAS, the City Manager has determined that it is necessary to extend property coverage to include Fire Station 93, which is presently under construction at 4601 SW 30`h Avenue, Dania Beach, FL 33004; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to pay Public Risk Insurance Agency an amount not to exceed $34,808.00 for property insurance to Fire Station 93, presently under construction, 4601 SW 301h Avenue, in the City. Section 2. That the Director of Finance is authorized to transfer the funds from Contingency to the Insurance line item in the General Administration Division. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution shall be repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect upon adoption. PASSED and ADOPTED on 2008. ALBERT C JONES MAYOR COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY 2 RESOLUTION#2008-054 Preferred Governmental Insurance Trust Coverage Agreement Endorsement Endorsement No.: 2 Effective Date:02/01/2008 Member: City of Dania Beach Agreement No.: PK FL1 0062001 07-06 Coverage Period: 10/0112007 to 70/ol/2008 In consideration of an additional Premium of$34,808.00, the Coverage Agreement is amended as follows: Provertv Added Location 075: Fire Station 93-"Building Under Construction", 4601 SW 30th Avenue, Dania Beach, FL 33004 (Broward) Yr Built:20 Y2,000 Sq— Construction Type 119- JM, Protection Class 4; AIR 8 Building Valu �gJ� Contents Value: $0 Revised TIV Buildings: $24,752,587.35 Contents: 2::at2r 259 00 / Total: $28,840,946.35 2�/\ Subject otherwise to the terms,conditions and exclusions of the coverage agreement. A# . Issued: 02/21/2008 Authorized by: A�4il//" / ✓ (M� Public Risk Insurance Agency Invoice P.O.Box 2416 iytona Beach, FL 32115 Dania Beach, City of 86)252-6176 cumt a� 1267 Dattr-:- fRobin 08 Clielk Martin Sairvice ircloth Page 1 of 1 City of Dania Beach Mary McDonald Pa ant Information 100 W Dania Beach Blvd ' 3a,808,00 Dania Beach, FL Invoices 33004 t Amount Payment for: Invoice#5835 PK FL 1 OD62001 07-06 Thank you ._QL______ _____ _____________ _______ -Please detach and return with payment rf� """ —---- --- -' -- --- ------ Client. Dania Beach,City of Invoice Effective Transaction Descri on Amount Policy #PK FL 1 D 62001 07-06 1010112007-1010112008 Preferred Gov Insurance Trust 5835 02/01/2008 Policy change Premium 34,808.00 I I I Premium due upon receipt and y Total P p payable to PRIA. Thank You. ----rf 34,808.Do Thank you I .iblic Risk Insurance Agency Date 1 (386)252-6176 02/2s/2008 - I rpe 7.� CITY OF DANIA BEACH MEMORANDUM TO: Mayor and Commission CC: Ivan Pato, City Manager Dominic Orlando, Community Development Director FROM: Thomas J. Ansbro, City Attorney DATE: March 12, 2008 RE: First Amendment to Existing Joint Participation Agreement with Broward County (for Use of County Residential Trash Transfer Stations - Pre-Hurricane Residential Yard Waste Disposal Project) Broward County has offered to renew the existing Agreement, which allows City residents to dispose of outdoor materials (yard furniture, yard waste, tree trimmings, old fencing and other outdoor material that may become post-hurricane debris). The two exhibits attached to the Amendment specify the details of the program. It is recommended that the City renew the Agreement. TJA:slw Attachment RESOLUTION NO. 2008-052 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A FIRST AMENDMENT TO A JOINT PARTICIPATION AGREEMENT EXISTING BETWEEN THE CITY AND BROWARD COUNTY PERTAINING TO USE BY CITY RESIDENTS OF BROWARD COUNTY RESIDENTIAL TRASH TRANSFER STATIONS FOR PRE-HURRICANE RESIDENTIAL YARD WASTE DISPOSAL; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That a First Amendment to the Joint Participation Agreement existing between Broward County and the City of Dania Beach pertaining to use by City residents of Broward County residential trash transfer stations for pre-hurricane residential yard waste disposal,in substantial form as appearing in Exhibit "A", attached, is approved and the proper City officials are authorized to execute it. Section 2. That all resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on 2008. ALBERT C. JONES MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY 1 FIRST AMENDMENT TO JOINT PARTICIPATION AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF DANIA BEACH FOR USE OF BROWARD COUNTY RESIDENTIAL TRASH TRANSFER STATIONS - PRE-HURRICANE RESIDENTIAL YARD WASTE DISPOSAL PROJECT 1 FIRST AMENDMENT TO JOINT PARTICIPATION AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF DANIA BEACH FOR USE OF BROWARD COUNTY RESIDENTIAL TRASH TRANSFER STATIONS — PRE-HURRICANE RESIDENTIAL YARD WASTE DISPOSAL PROJECT This First Amendment to a Joint Participation Agreement made and entered into by and between: BROWARD COUNTY, a political subdivision of the State of Florida, by and through its Board of County Commissioners hereinafter referred to as "COUNTY," AND The CITY OF DANIA BEACH, a municipal corporation of the State of Florida, hereinafter referred to as "CITY" WITNESETH: WHEREAS, COUNTY and CITY entered into a Joint Participation Agreement for use of Broward County residential trash-transfer stations for pre-hurricane residential yard waste disposal project, dated April 17, 2007 ("Agreement'); and WHEREAS, the current agreement provides that the parties shall perform all work identified in the Agreement commencing on May 1 and terminating on June 30 of each calendar year the Agreement is in effect; and WHEREAS, the parties desire to amend the Agreement to expand the time work may be performed each calendar year; and WHEREAS, the parties desire to amend the Operating Procedures to include bulky waste as material accepted at the trash-transfer station; NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants contained herein, and 1 other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, COUNTY and CITY agree to amend the Agreement as follows: 1. The recitals set forth in the preamble to this Amendment are true, accurate, and deemed as being incorporated herein by this reference as though set forth in full hereunder. 2. Paragraph 2.1 of the Agreement is hereby amended as follows: 2.1 For the initial term, the CITY and COUNTY shall perform all work identified in this Agreement and Exhibit"A," Program Plan, attached hereto and made a part hereof, commencing on May April 1 and terminating on dupe September 30 of each calendar year this Agreement is in effect. For each of the renewal terms, the CITY and COUNTY shall perform all work identified in this Agreement and Exhibit'A," Program Plan, attached hereto forthe entire term of the renewal. The parties agree that the Scope of Services is a description of CITY's and COUNTY's obligations and responsibilities and is deemed to include preliminary considerations and prerequisites, and all labor, materials, equipment, and tasks which are such an inseparable part of the work described that exclusion would render performance by both CITY and COUNTY impractical, illogical, or unconscionable. 3. Paragraph 4.1 of the Agreement is hereby amended as follows: 4.1 The term of this Agreement shall begin on May 1, 2007 and shall end April September 30, 2008 unless terminated earlier pursuant to Article 7, "Termination." The term may be extended for two (2) additional one (1)year periods upon written approval of the Contract Administrator, and the consent of the CITY. The continuation of this Agreement beyond the end of any fiscal year shall be subject to the availability of funds from COUNTY and CITY in accordance with Chapter 129 and 166, Florida Statutes. 4. Exhibit "A" of the Agreement is hereby replaced in its entirety by amended Exhibit "A-1," attached hereto and made a part hereof. 5. Exhibit "B" of the Agreement is hereby replaced in its entirety by amended Exhibit "B-1," attached hereto and made a part hereof. 6. From and after the execution of this Amendment, in each instance in which Exhibit "A" is referred to in the Agreement, said reference shall be deemed to refer to Exhibit "A-1," attached hereto. 7. From and after the execution of this Amendment, in each instance in which Exhibit "B" is referred to in the Agreement, said reference shall be deemed to refer to Exhibit "B-1," attached hereto. 2 8. In the event of any conflict or ambiguity between this Amendment and the Agreement, the parties hereto hereby agree that this document shall control. 9. Except as modified herein, all terms and conditions contained within the Agreement, shall remain in full force and effect and are incorporated herein by this reference. 10.The truth and accuracy of each "Whereas" clause set forth above is acknowledged by the parties. The attached Exhibits "A-V and "B-1" are incorporated into and made a part hereof and of the Agreement by this reference. 11.Capitalized terms not otherwise defined herein shall have the meanings set forth in the Agreement. 12.The Joint Participation Agreement, as amended, is hereby ratified and confirmed. 13.Multiple originals of the Amendment may be executed by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. 14.The effective date of this First Amendment to Joint Participation Agreement shall be on the date it is fully executed by both parties. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) 3 IN WITNESS WHEREOF, the parties hereto have made and executed this First Amendment to Joint Participation Agreement: BROWARD COUNTY through its BOARD OF COUNTY COMMISSIONERS, signing by and through its Mayor or Vice Mayor, authorized to execute same by Board action on the day of 20 and CITY OF DANIA BEACH, signing by and through its duly authorized to execute same. COUNTY ATTEST: BROWARD COUNTY, through its BOARD OF COUNTY COMMISSIONERS By County Administrator and Mayor Ex-Officio Clerk of the Board of County Commissioners of Broward County, Florida day of , 20_ Approved as to form by Office of County Attorney Broward County, Florida JEFFREY J. NEWTON, County Attorney Governmental Center, Suite 423 Insurance Requirements 115 South Andrews Avenue Approved by Broward County Fort Lauderdale, Florida 33301 Risk Management Division Telephone: (954) 357-7600 By Telecopier: (954) 357-6968 (Date) By Purvi A. Bhogaita (Date) Assistant County Attorney 4 FIRST AMENDMENT TO JOINT PARTICIPATION AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF DANIA BEACH FOR USE OF BROWARD COUNTY RESIDENTIAL TRASH TRANSFER STATION CITY ATTEST: CITY OF DANIA BEACH By: Louise Stilson, CMC, City Clerk Albert C. Jones, Mayor 25t' day of March, 2008. APPROVED AS TO FORM: By: Thomas J. Ansbro City Attorney Dated: PAB:dmv 03/12/08 03/07/08 daniabeachjpa.am01 doc.doc 5 EXHIBIT "A-1" PROGRAM PLAN COUNTY shall furnish the following services 1 e 30 of each Gale RdaF yeaF this AgFeement is An effenf• 1.1 COUNTY shall receive acceptable waste from its citizens, or others authorized to utilize the North, Central or South Transfer Station by CITY pursuant to the provisions herein. The acceptable waste shall be loaded into trailer trucks for hauling and disposal to a permitted disposal site or placed in a covered transfer trailer pending full loading, hauling and disposal. The provision of services herein may be performed by COUNTY through the use of its employees, or COUNTY may enter into a contract with a third party to perform the services. 1.2 Access shall be in accordance with operating procedures as specified in Exhibit"B- 1", attached thereto and made a part hereof. 1.3 The Transfer Station shall be operated in such a manner to avoid delays and back- ups in receiving acceptable waste. The Transfer Station shall operate Saturdays from 8:00 a.m. to 4:00 p.m. Changes in operating times may be approved by the Contract Administrator. 1.3 COUNTY shall not accept unacceptable waste delivered to the Transfer Station. In the event that unacceptable waste is delivered, CITY shall take all necessary and appropriate action to remove and lawfully dispose of the unacceptable waste at its sole cost and expense. 1.4 COUNTY shall obtain any and all permits required by any federal, state, local governmental or regulatory agency to operate the Transfer Station. 1.5 COUNTY shall promptly notify CITY of any event that forces the closing of the Transfer Station during normal business hours. 1.6 COUNTY shall maintain all landscaping, utilities, grounds maintenance, roadway, asphalt or pavement repairs, and any other repairs and maintenance to the infrastructure serving the Transfer Station. CITY shall provide the following servicessT;, ,eac ; may Apiq 1 a a t8FPR Rat:R en e Cenfemhe 30 of each Galendar .fh'� Ar.reeme of 'c effeef• �� N�v.� � v. vuvr. vanv�.�..w `�v.n. •...v .y.vv...v..• .v ... v..v_�. 2.1 City shall inform residents on the operating procedures including but not limited to acceptable materials, prohibited vehicles, identification requirements to determine city residency. 6 EXHIBIT "B-1" OPERATING PROCEDURES RESIDENTIAL TRASH TRANSFER STATIONS USAGE: • Customer usage is limited to four (4) visits per calendar month from "" • 6p±q 1 unless pre-authorized by the Contract Administrator; • Absolutely no commercial or small business waste will be accepted. REQUIREMENTS: • A current Driver's License/photo ID with a utility bill (water, electricity, cable, telephone) and/or tax notice are required as proof of residency(name and address must match). Any users without the required proof of residency will be denied access; residents without the required proof of residency will be required to contact their City for an Authorization Certification to be allowed access into the facilities. MATERIALS ACCEPTED: Residential Rubbish: Yard furniture • Yard Waste — tree trimmings • Old fencing • Bulky waste • Other external materials likely to become post-hurricane debris MATERIALS NOT ACCEPTED: • Any liquids (gas, etc.); Abandoned vehicles or vehicle parts; • Garbage; • Hazardous waste and/or household hazardous waste; • Radioactive materials; • Explosives; • Body waste; • Dead animals; • Fuel tanks, gas tanks, cylinder tanks. PROHIBITED VEHICLES: • Trucks, cars or trailers with logos/lettering which identify the vehicle as commercial; 7 • Pickup truck which has been altered or modified from the original design of the vehicle to permit loading in excess of designed capacity for the truck body; • Truck or vehicle with capacity design which is greater than 1.5 tons; • Truck or vehicle with a pickup box (bed) greater than 10 feet in length or a width greater that 6 feet ; • Rental or privately owned open trailers greaterthan 8 feet in length and/or with side boards greater that 3 feet in height; • Trailer van greater than 8 feet in length. REGULATIONS: • Residents are required to off-load and place material in the dumpster themselves and must abide by the unloading direction of the site supervisor. Children under the age of 16 are not permitted in the unloading area. Care and caution shall be exercised at all times. Access and offloading assistance is provided for the disabled. 8 � 76 CITY OF DANIA BEACH MEMORANDUM TO: Mayor and Commission CC: Ivan Pato, City Manager Patty Varney, Finance Director Donn Peterson, Police Chief FROM: Thomas J. Ansbro, City Attorney DATE: March 12, 2008 RE: Proposed First Addendum to City-BSO Contract Attached is a proposed First Addendum to the existing BSO contract. This is designed to simply reflect the reduction in staffing the Commission approved for the current budget (removal of the crime analyst and "dri ve dog" officer position). Other housecleaning measures are also included. This is ready for City Commission approval (adoption of a Resolution). TJA:slw Attachment RESOLUTION NO. 2008-050 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A FIRST ADDENDUM TO THE LAW ENFORCEMENT SERVICE AGREEMENT EXISTING BETWEEN THE CITY AND THE SHERIFF OF BROWARD COUNTY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that the proper City officials are authorized to execute a First Addendum to the Law Enforcement Service Agreement existing between the City and the Sheriff of Broward County, attached as Exhibit "A". Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the Addendum which are deemed necessary and in the best interest of the City of Dania Beach. Section 3. That all resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on 2008. ALBERT C. JONES MAYOR COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY EXHIBIT "A" FIRST ADDENDUM TO LAW ENFORCEMENT SERVICE AGREEMENT BY AND BETWEEN THE CITY OF DANIA BEACH AND THE SHERIFF OF BROWARD COUNTY This First Addendum is made and entered into this day of 2008 by and between the City of Dania Beach,a municipal corporation organized and existing under the laws of the State of Florida, which municipality is fully located within the boundaries of Broward County, Florida (hereinafter referred to as "CITY")and the Sheriff of Broward County, Florida, (hereinafter referred to as"SHERIFF"). WITNESSETH : WHEREAS,on or about August 6,2004,the CITY contracted with the Sheriff of Broward County to provide law enforcement services to the CITY; and WHEREAS,the CITY has now requested that one(1)Deputy Sheriff Passive Drug Dog Handler and Canine and one(1)Crime Analyst be removed from the staffing structure; and WHEREAS,the parties are desirous of correcting inconsistencies within the Agreement regarding the term of the Agreement to establish September 30,2009, as the expiration date of the initial term. NOW THEREFORE, in consideration of the sums hereinafter set forth and for other good and valuable consideration, the receipt and legal sufficiency of which are hereby acknowledged, it is agreed as follows: 1. The above recitals are true and correct and incorporated herein. 2. Effective October 1, 2007, the staffing structure, as designated in paragraph 1.2 of the Agreement, shall be reduced by one (1) Deputy Sheriff Passive Drug Dog Handler and Canine and one(1) Crime Analyst resulting in the following staffing structure: 1 District Chief 2 Lieutenants 8 Sergeants 56 Deputy Sheriffs 1 Deputy Sheriff Motors 1 Detention Deputy Sheriff 6 Community Service Aides I Clerical Personnel 1 Secretary 77 2 RESOLUTION#2008-050 3. Paragraph 4.4 is hereby deleted from the Agreement. 4. Paragraph 8.1 and 8.2 shall be amended in their entirety to read as follows: 8.1 In consideration of the services described herein, CITY agrees to pay SHERIFF the SHERIFF's budgeted cost for each year, however the consideration payable by the CITY to the SHERIFF will not exceed the following amounts,except as set forth in this Agreement: Fiscal Year Annual Payment Monthly Payment 2003/2004 $6,737,470.00 $561,456.00 2004/2005 $7,137,972.00 $594,831.00 2005/2006 $7,499,564.00 $624,964.00 2006/2007 $8,501,337.00 $708,445.00 2007/2008 $8,771,216.00 $730,935.00 2008/2009 $9,215,582.00 $767,965.00 Each monthly installment shall be due and payable before the first of each month. 8.2 The parties acknowledge that the consideration provided in this Article with respect to fiscal years 2003/2004,2004/2005,2005/2006,2006/2007,2007/2008 and 2008/2009 includes a 3.5 percent vacancy rate. The CITY shall be entitled to an annual credit if the annual vacancy rate exceeds 3.5 percent. A vacancy occurs when a deputy or employee is absent from work and such absence results in a salary [regular salaries, special pay, FICA taxes(regular and special pay only),retirement contribution/regular, retirement contribution/special risk, and life and health insurance] savings to SHERIFF. 5. Article XVII, Term, is modified in its entirety as follows in order to correct inconsistencies between the term as shown in Section XVII and the term set forth in Article VIII, Consideration: This Service Agreement shall remain in full force and effect commencing October 1, 2003, nunc pro tuna and ending September 30, 2009, all dates inclusive,unless this Service Agreement be otherwise extended or terminated in 3 RESOLUTION#2008-050 accordance with the terms hereof. 6. Except as herein amended, all other provision of the Agreement shall remain in full force and effect. (Intentionally Left Blank) 4 RESOLUTION#2008-050 FIRST ADDENDUM TO THE LAW ENFORCEMENT SERVICE AGREEMENT BY AND BETWEEN THE CITY OF DANIA BEACH AND THE SHERIFF OF BROWARD COUNTY. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the dates indicated below. THE SHERIFF OF BROWARD COUNTY Date AL LAMBERTI Sheriff Approved as to form and legal sufficiency subject to execution by the parties: By: Date KIMBERLY KISSLAN Interim General Counsel CITY OF DANIA BEACH Date IVAN PATO CITY MANAGER Date ALBERT C. JONES MAYOR ATTEST: Date LOUISE STILSON, CMC CITY CLERK Approved as to form and legal sufficiency subject to execution by the parties: Date THOMAS J. ANSBRO CITY ATTORNEY hAcontract\Dan la-First Addendum 3-11-08 5 RESOLUTION #2008-050 47, 7 s. City of Dania Beach Department of Public Services _._m_.._.._._.._.._. ..... . ... _....... ............................................. ................. . ... 100 West Dania Beach Blvd Dania Beach, FL 33004 • (954)924-3741 •(954)-923-1109(fax) MEMORANDUM To: Mayor and Commission CC: Ivan Pato, City Manager Tom Ansbro, City Attorney Patricia Varney, Finance Director From: Dominic F. Orlando, P.E. Date: March 25, 2008 Reference: Agenda Item 7.7-Alvarez Landscaping Group, Inc. Due to the cancellation of the Garden of Love Contract, we hired temporary contractors prior to bidding the New Grounds Maintenance Contract. There were seven bids submitted, the lowest being Alvarez Landscaping Group, Inc. by approximately $50,000. Contract terms require a performance bond to be obtained. Unfortunately, after numerous attempts by Alvarez Landscaping Group, Inc. to obtain the bond they were denied due to having less than three years in business. Since the temporary contracts expired we proceeded with the award of the contract to Alvarez Landscaping Group, Inc. We were not aware of Alvarez Landscaping Group, Inc. not being able to obtain a bond until late January of 2008. Alvarez Landscaping Group, Inc. is performing work for other cities and these cities have agreed to accept a $5,000 deposit in lieu of the performance bond. Over the past two months Alvarez Landscaping Group, Inc. had continued with attempts to obtain a bond from other companies. Now three months into their contract based on their performances, we also recommend accepting the deposit of $5,000 from Alvarez Landscaping Group, Inc. in lieu of the performance bond. This decision is based on positive references, the quality of work to date that has been exhibited and the fact they were $49, 430 lower than the next bidder. We will refund Alvarez Landscaping Group, Inc. the $5,000 at the end of the agreement if terms are met, unless the contract is renewed. RESOLUTION NO. 2008-051 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO THE AGREEMENT EXISTING BETWEEN THE CITY OF DANIA BEACH AND ALVAREZ LANDSCAPING GROUP, INC. SUCH AMENDMENT TO PROVIDE FOR A $5,000.00 CASH PERFORMANCE BOND; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proper City officials are authorized to execute an Amendment to the Agreement existing between the City of Dania Beach and Alvarez Landscaping Group, Inc., a copy of which Amendment is attached, marked as Exhibit "A" and incorporated into this Resolution by this reference. Section 2. The City Manager and City Attorney are authorized to make minor revisions to such Amendment as are deemed necessary and proper for the best interests of the City. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on 2008. ATTEST: LOUISE STILSON, CMC ALBERT C. JONES CITY CLERK MAYOR—COMMISSIONER APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY Exhibit"A" AMENDMENT TO AGREEMENT THIS IS AN AMENDMENT, dated , 2008 (the "Amendment') to the Agreement dated December 14, 2007 (the "Agreement') existing between ALVAREZ LANDSCAPING GROUP, INC. ("CONTRACTOR") and the CITY OF DANIA BEACH, a Florida municipal corporation ("CITY"). WHEREAS, CONTRACTOR and CITY desire to amend the Agreement; NOW, THEREFORE, in consideration of the mutual promises and agreements contained in the Agreement and this Amendment and other good and valuable consideration, the adequacy and receipt of which are agreed upon, CONTRACTOR and CITY agree as follows: 1. That the Contractor shall post a cash Performance Bond (the "Bond") in the amount of five thousand dollars ($5,000.00) which shall be retained by the City in an appropriate account selected by the City and which shall be repaid to the Contractor if the Contractor successfully completes the requirements of the Agreement. If the City terminates the Agreement when it expires, the City will be authorized to retain the Bond as its liquidated damages. This provision supersedes any other requirement of the Agreement pertaining to a Performance Bond. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. CITY: CITY OF DANIA BEACH, a Florida municipal corporation ATTEST: LOUISE STILSON, CITY CLERK IVAN PATO, CITY MANAGER APPROVED FOR FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO, CITY ATTORNEY 2 RESOLUTION#2008-051 CONTRACTOR: ALVAREZ LANDSCAPING GROUP, INC., a Florida corporation WITNESSES: Signature Signature Print Name Print Name and Title Signature Print Name STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me on 2008, by , as of Alvarez Landscaping, Inc., a Florida corporation, on behalf of the corporation. He/she/they is/are personally known to me or produced as identification and did (did not) take an oath. NOTARY PUBLIC, State of Florida My commission expires: 3 RESOLUTION#2008-051 ` CITY OF DANIA BEACH Agenda Item # 7 Agenda Request Item Date of Commission Meeting: 3-25-2008 Public Hearing ❑ Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid /RFP ❑ Presentation ❑ Continued from: Requested Action (idenflty appropriate Ration or motion) APPROVE RESOLUTION TO AWARD CONTRACT TO CAPRI INDUSTRIES, INC. TO CONTINUE INSTALLATION OF ADDITIONAL SOLAR STREET LIGHTING. 'Why Action is Necessary ALLOWS CITY TO MOVE FORWARD WITH LIGHTING IMPROVEMENTS ON SW 53rd COURT, DANIA BEACH HEIGHTS AREA AND OTHER IMMEDIATE CONCERNS. What Action Accomplishes ALLOWS PURCHASING AND INSTALLATION OF ADDITIONAL SOLAR STREET LIGHTS UNDER AN EXISTING CONTRACT AT A REDUCED COST. Purchasing Requests ONLY Dept: Acct#: Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑X Summary Explanation/Background SEE MEMO Fiscal lmpacttCost Summary GO BOND AND APPROVED CAPITAL ITEMS Exhibits Attached RESOLUTION MEMO Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Authorized(Signatures Submitted by Leo Williams Date 03/18/08 Department Director Dominic Orlando Date 03/18/08 Assistant City Manager Date HR Director Date Finance Director Patricia Varney Date 03/18/08 City Attorney Thomas J. Ansbro Date 03/18/08 City Manager Ivan Pato Date 03/19/08 User Creating Item Item Name (do not use/or\ in name) Leo Williams AGENDA REQUEST CAPRI SOLAR LIGHTING 03-25-08 City Clerk Use Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ RESOLUTION NO. 2008-055 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA RELATING TO THE AWARD OF A CONTRACT TO CAPRI INDUSTRIES, INC. FOR SOLAR STREET LIGHTING; WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS FOR A SUM NOT TO EXCEED $346,500.00; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of$25,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission; and WHEREAS, the scope of services for this project involves the purchase and installation of solar lights as part of the Neighborhood Improvement Advisory Board ("NIAB") Project of the City and the SW 53`d Ct. Lighting Project as designated by Chen and Associates, Inc. and is desireable to improve the safety of the affected neighborhoods; and WHEREAS, the City Manager has determined that it is necessary to install solar lighting as part of the City's NIAB Project and Solar Lighting Program; and WHEREAS, funding for this project will come from the Neighborhood Improvement General Obligation Bond Program funds and General funds; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to pay an amount not to exceed the sum of$346,500.00 to Capri Industries Inc. funded from the Capital Projects Fund and the proper City officials are authorized to execute the contract for the work; provided, however that no contract will become effective unless and until City officials complete their execution of it. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on 2008. ALBERT C. JONES MAYOR-COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY 2 RESOLUTION#2008-055 AgEmb- City of Dania Beach Department of Public Services 100 West Dania Beach Blvd Dania Beach, FL 33004 . (954)924-3741 .(954)-923-1109(fax) MEMORANDUM To: Mayor Albert Jones Vice Mayor Anne Castro Commissioner Robert Anton Commissioner John Bertino Commissioner Patricia Flury FROM: Ivan Pato, City Manager VIA: Dominic F. Orlando, P.E. Director of Public Services BY: Leo Williams, Public Works Superintendent Date: March 18, 2008 RE: Capri Industries, Inc., Solar Lighting, Neighborhood Improvements SW 53rd Ctourt and Dania Beach Heights Introduction and Background As part of the GO Bond Neighborhood Improvement Advisory Board (NIAB) Project, street lighting in various areas was one of the main requests of the Advisory Board and Staff has found the quickest and most cost effective way to move on this project is to use the Company, Capri Industries, Inc. that was the lowest bidder on this work previously and completed the CDBG Solar Street Lighting Project very commendably. The bid for the CDGB Project for 124 fixtures was $1,077,390.00 (unit cost of $8,689). The project amount of $346,500.00 for the SW 53rd Ct Project plus the Dania Beach Heigths area and other immediate needs areas is based on providing 45 fixtures at a unit cost of $7,700.00 which is a negotiated price that is several hundreds of dollars less than the CDGB Project bid amount. Staff is recommending approval of an amount of$346,500.00 City of Dania Beach Bwa . '' Department of Public Services 100 West Dania Beach Blvd Dania Beach, FL 33004 (954)924-3741 (954)-923-1109(fax) Recommendation It is recommended that the City Commission approve a resolution to award the Solar Lighting Project to Capri Industries, Inc. in the amount of $346,500.00 and authorize the City Manager to execute the documents. CITY OF DANIA BEACH MEMORANDUM TO: Mayor and Commission CC: Ivan Pato, City Manager Mary McDonald, Human Resources Director/Risk Manager City of Dania Beach Human Relations Board FROM: Thomas J. Ansbro, City Attorney DATE: March 4, 2008 RE: Change of Name of Cemetery Plat (Westlawn Cemetery) Attached is a copy of an ordinance which will change the name of the " Dania Colored Cemetery Plat" to the "Dania Beach Westlawn Cemetery Plat". This ordinance is authorized by Section 177.142, Florida Statutes which allows a local governing body (in our case, the City Commission) to enact an ordinance to accomplish the name change of a local plat when the officials determine that a plat name (as well as other things, such as streets or maps) contain "an ethnic or racial slur". The Human Relations Board has recommended that this name change be made. This is ready for City Commission adoption. TJA:slw Attachment ORDINANCE NO. 2008-012 AN ORDNANCE OF THE CITY OF DANIA BEACH, FLORIDA, PERTANING TO THE PLAT KNOWN AS THE "DANIA COLORED CEMETERY PLAT'; RE-NAMING THE PLAT, TO BE KNOWN AS THE "DANIA BEACH WESTLAWN CEMETERY PLAT"; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, FURTHER PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, one of the two cemeteries owned and operated by the City of Dania Beach consists of a parcel of land described in a plat known as the "Dania Colored Cemetery Plat"; and WHEREAS, the City Commission of the City of Dania Beach has determined, based upon the recommendation of the City's Human Relations Board, that such plat name constitutes an "ethnic or racial slur" as contemplated by Florida Statutes, Section 177.142 and, therefore, the City Commission wishes to re-name the plat; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Commission of the City of Dania Beach, Florida by adoption of this Ordinance, is changing the name of the "Dania Colored Cemetery Plat" (folio number 5142-03-32-0010; Official Records Book 15, Page 49, Broward County Public Records; property located on SW 121h Avenue, between SW I lth Street and SW 13`h Street in the City of Dania Beach), to delete that plat name and to substitute in its place the plat name "Dania Beach Westlawn Cemetery Plat". Section 2. That the City Clerk is directed to furnish certified copies of this Ordinance to the Clerk of the Broward County Circuit Court and to the Broward County Planning Services Division, and the Clerk of the Court will, pursuant to Section 177.142, Florida Statutes, proceed s to place in the margin of the plat a notation that this Ordinance has been adopted changing the plat name, as well as the other information required by the law to be placed in such notation. Section 3. That if any section, clause, sentence or phrase of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this Ordinance. Section 4. That all ordinances or parts of ordinances in conflict with the provisions of this Ordinance are repealed. Section 5. That this Ordinance shall take effect immediately at the time of its passage. PASSED on first reading on March 11, 2008. PASSED AND ADOPTED on second reading on March 25, 2008. ALBERT C. JONES MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY 2 ORDINANCE#2008-012 NOTICE OF HEARING BEFORE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, REGARDING ADOPTION OF THE FOLLOWING PROPOSED ORDINANCE: NOTICE IS GIVEN that on March 25, 2008 at 7.00 p.m. or as soon thereafter as the matter may be heard, the City Commission of the City of Dania Beach, Florida, will conduct a public hearing in the Commission Chamber at Dania Beach City Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida, to consider the proposed adoption of the following Ordinance: ORDINANCE NO. 2008-012 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO THE PLAT KNOWN AS THE "DANIA COLORED CEMETERY PLAT"; RE-NAMING THE PLAT, TO BE KNOWN AS THE "DANIA BEACH WESTLAWN CEMETERY PLAT"; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER PROVIDING FOR AN EFFECTIVE DATE. A copy of the proposed Ordinance is on file in the Office of the City Clerk, City Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida, and may be inspected by the public during normal business hours. Interested parties may appear at the aforesaid meeting and be heard with respect to the proposed Ordinance. Any person who decides to appeal any decision made with respect to any matter considered at this hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of the proceedings should contact the City Clerk's Office, 100 West Dania Beach Boulevard, Dania Beach, Florida 33004, (954) 924-6800 Ext. 3623 at least 48 hours prior to the meeting. /s/ Louise Stilson City Clerk Run in Sun Sentinel: March 14, 2008 CITY OF DANIA BEACH Agenda Item # 70 Agenda Request Database Date of Commission Meeting: 3-25-2008 Public Hearing ❑X Adopt Resolution ❑ Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) 0 Award Bid/RFP ❑ Presentation ❑ Continued from: ORDINANCE NO.2006008- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA.PERTAINING TO ZONING;"ENDING SECTION&I(ENTITLED'SITE PLAN AS CONDITION TO BUILDING PERMIT')OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SITE PUN APPROVALS AND TO CHANGE THE SPATIAL REQUIREMENTS FOR BUILDING ADDITIONS WHICH ARE EXEMPT FROM SITE PUN REVIEW;AMENDING SECTIONS 10.12('SPECIAL EXCEPTIOIS'),10.13(WAR W NCES')AND 10.30('APPEALS-)OF CHAPTER 28,'ZONING'.OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SPECIAL EXCEPTIONS,VARIANCES AND APPEALS,CREATING ARTICLE IV.B OF CHAPTER 33.KNOWN AS THE'ZONING APPENDIX"OF THE CODE OF ORDINANCES,TO GRANT AUTHORITY TO THE PUNNING AND ZONING BOARD TO APPROVE VARIANCES PERTAINING TO SINGLE-FAMILY HOMES(EXCLUDING MARINE-REUTED STRUCTURES)AND TO APPROVE BUILDING ADDITIONS SUBJECT TO CERTAIN RESTRICTIONS.AND PROVIDING FOR EXPIRATION OF APPROVALS OF VARIANCES,SPECIAL EXCEPTIONS,APPEALS AND SITE PUNS,AS WELL AS EXTENSIONS OF THE FOREGOING SUBJECT TO CERTAIN LIMITATIONS', PROVIDING FOR CONFLICTS,PROVIDING FOR SEVERABILITYIFURTHER.PROVIDING FOR AN EFFECT VE DATE. VE F R..` :. nm- a_ _. r Dept: Acct#: Amt: Fund: General: ❑ water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ 9 # 1 9 Y t X Y H 'i 'M 11.t k PWI?`LI " 4 f on E II i IE( iAv F{g iNS' " _v...rc ..4.rci�a � �i... � .iE�� �) A c(evt7l.s n:u)sd _. ,L�sI ... £..A a.?4itAErs. •YSxrGfl ';.�;,+iil Zoning code text change amending approval period for site plans, special exceptions and variances and granting the Planning and Zoning Board the ability to give final approval in limited situations for single family variances and some building additions (SECOND READING). Ordinance Staff Report Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 f Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager Date a 1 .. r ratIM- r�'y„ y t ajI a I�t F� I jI - « alit [� �, �y4LR' g{F}v� I :t s,'E rat' P i. r e a t�{ s N- ;. E I �?: '�d t x 3 e T("i' ' 2+ .I t H.{I[i f I .(rY' Y '� M. ii....�n. m i ....ve .....,v.in.e- .. e, rz r.a rz ... ..,., .. m. _... ,.e. ,.. ._i Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ ORDINANCE NO. 2008-009 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; AMENDING SECTION 8-4 (ENTITLED "SITE PLAN AS CONDITION TO BUILDING PERMIT") OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SITE PLAN APPROVALS AND TO CHANGE THE SPATIAL REQUIREMENTS FOR BUILDING ADDITIONS WHICH ARE EXEMPT FROM SITE PLAN REVIEW; AMENDING SECTIONS 10.12 ("SPECIAL EXCEPTIONS"), 10.13 ("VARIANCES") AND 10.30 ("APPEALS") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES TO ADD CONDITIONS APPLICABLE TO THE EXPIRATION OF SPECIAL EXCEPTIONS, VARIANCES AND APPEALS; CREATING ARTICLE IV-B OF CHAPTER 33, KNOWN AS THE "ZONING APPENDIX" OF THE CODE OF ORDINANCES, TO GRANT AUTHORITY TO THE PLANNING AND ZONING BOARD TO APPROVE VARIANCES PERTAINING TO SINGLE-FAMILY HOMES (EXCLUDING MARINE- RELATED STRUCTURES) AND TO APPROVE BUILDING ADDITIONS SUBJECT TO CERTAIN RESTRICTIONS, AND PROVIDING FOR EXPIRATION OF APPROVALS OF VARIANCES, SPECIAL EXCEPTIONS, APPEALS AND SITE PLANS, AS WELL AS EXTENSIONS OF THE FOREGOING SUBJECT TO CERTAIN LIMITATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That Section 8-4 of the City Code of Ordinances, which Section is entitled "Site plan as condition to building permit" is amended to read as follows: Sec. 8-4. Site plan as condition to building permit. A site plan shall be required as a condition to the issuance of a building permit. The application for site plan approval shall be accompanied by a survey and land use plan depicting site utilization. The site plan shall be drawn to scale and shall indicate the following sufficiently for consideration of visual, safety and economic factors: • • • (p) That in addition to the site plan specifications stated above, the elevations of all sides of all structures located on the plan must be shown with enough specificity to give the reviewing parties a clear illustration of all structures and landscaping appearing on the plan. Any substantial changes or deviations of the plans must be approved by the city commission. All site plan approvals shall automatically expire and become null and void unless the applicant files a complete building permits application and submits complete contractor drawings areitained ei3 or hp.4ir within twelve (12) months from the date of approvals of the plan by the city commission and the applicant obtains a building permit (including payment of all fees) within eighteen (18) months of such approval. The City Commission may grant an extension if the applicant submits the extension request within thirteen (13) months of the date of city commission approval (thirty-six (36) months for single family homes) and the applicant can demonstrate good cause for the delay. Good cause may include, but shall not be limited to, delay caused by governmental action or inaction or other factors totally beyond the control of the applicant. Any request for extension of site plan approval before its expiration date will be treated and processed as a site plan amendment. Any request to review a site plan approval which has expired will be treated and processed as an appeal to the city commission. Furthermore, any such approval shall automatically expire if the affected property is sold and may only be revived if approved by the city commission. (q) All applications for site plan approval shall first be reviewed by the planning and zoning board and the city commission; and (r) The following buildings shall be exempt from site plan review: (1) Single-family; and (2) Additions which do not exceed five lundred-(500) one thousand(1000) square feet in area. Section 2. That Section 10.12, "Special Exception" of Chapter 28, "Zoning", of the City Code Ordinances is amended to read as follows: 10.12. SPECIAL EXCEPTIONS. (i) Expiration of special exception use approvals. All special exception approvals shall expire unless: eighteen (18) months fellowing the date of eity eemmission approval unless any buildin -e—it purstiant te the euth Flefida Building Cede has been issued to the appheapA fer any pM4 of a development approved as a speeial a entien use and ed. ,hider- the building n .-.flit l.nn nemmen..e.] If n building peffn:t has been obtained fret ne werL has eammenne.l then rl.e appr val shall expire unless aH extensien of tifne has been obtained. An extensiAn of timp, be granted by the eity eommission when all applieable building, zoning and engine regula4ions remain the same and gosd eause 4ir 0;e delay has been shown by the applioant. Good where an ppl:nnnt has requested an extension dttriiig the efF nt:f.e period of thesp :nl 2 ORDINANCE#2008-009 ehanged dtifing the eighteen month pefied, then the proposed development shall be feviewed on!y to the extent that the ehanges affeet the proposed develepmeni. After the eighteen fflaiith f r ,. period of six (6) .....enth., then the approval shall eRpire Rd, in ,.Orde to ,. .-eed 4114he , extension of time shall he obtained by the owner, his e f hef agent of lessee(1) the applicant submits a building permit application and construction drawings within twelve (12) months of City Commission approval, and (2) the applicant obtains a building permit (including payment of all fees) within eighteen (18)months of City Commission approval. The City Commission may grant an extension if the applicant submits the extension request within thirteen (13) months of the date of City Commission approval (thirty-six (36) months for single family homes) and the applicant can demonstrate good cause for the delay. Good cause may include, but shall not be limited to, delay caused by governmental action or inaction or other factors totally beyond the control of the applicant. • • • Section 3. That Section 10.13, "Variance" of Chapter 28, "Zoning" of the City Code of Ordinances is amended to read as follows: • • • (f) That the grant of the variance will be in harmony with the general intent and purpose of this chapter, and that such variance will not be injurious to the area involved or otherwise detrimental to the public welfare. In granting any variance, the city commission may prescribe appropriate conditions and safeguards in conformity with this chapter. Violation of such conditions and safeguards, when made a part of the terns under which the variance is granted, shall be deemed a violation of this chapter. The city commission may prescribe a reasonable time limit within which the action for which the variance is required shall be begun or completed or both; provided, however, unless otherwise prescribed by the City Commission, a variance shall expire unless: (1) the applicant submits a building permit application and construction drawings within twelve (12)months of City Commission approval, and (2) the applicant obtains a building permit (including payment of all fees) within ei hg teen (18) months of city commission approval. The City Commission may grant an extension if the applicant submits the extension request within thirteen (13) months of the date of City Commission approval (thirty-six (36) months for single family homes) and the applicant can demonstrate good cause for the delay. Good cause 3 ORDINANCE#2008-009 may include, but shall not be limited to, delay caused by governmental action or inaction or other factors totally beyond the control of the applicant. r ftom the d 4e s ,el, «4ed acid a rea nouua� au au t av i owue shall v wvvu viry ]ar varianee is by the eity eemmission, unless said one yeaf lifflit is extended by the eity eaffifnissien after a .ra+uwfi urraavuuvia ava uuvaa v-xwuoavaa is aiavu with the vuiiai ing and zoning depai4ment by4he eFF paft). Under no circumstances, except as permitted above, shall the eCity eCommission grant a variance to permit a use not generally or by special exception permitted in the zoning district involved or any use expressly or by implication prohibited by the terms of this chapter in the zoning district. No nonconforming use of neighboring lands, structures or buildings in the same zoning district and no permitted use of lands, structures or buildings in other zoning districts shall be considered grounds for the authorization of a variance. Section 4. That Section 10.30, "Appeals", of Chapter 28, "Zoning" of the City Code of Ordinances is amended to read as follows: 10.30. Appeals. 10.32. HEARING PROCEDURE. (e) Relief granted pursuant to an appeal shall expire unless: (1) the applicant submits a building permit application and construction drawings within twelve (12) months of City Commission approval, and (2) the applicant obtains a building permit (including payment of all fees) within eighteen (18) months of City Commission approval. The City Commission may grant an extension if the applicant submits the extension request within thirteen (13) months of the date of City Commission approval (36 months for single family homes) and the applicant can demonstrate good cause for the delay. Good cause may include, but shall not be limited to, delay caused by governmental action or inaction or other factors totally beyond the control of the applicant. Section 5. That Article IV-B of Chapter 33, which is known as the "Zoning Appendix" of the City Code of Ordinances, is created to read as follows: Article IV-B. Review Procedures. 4 ORDINANCE#2008-009 Section 33-130. Planning and Zoning Board Approvals. a. The Planning and Zoning Board shall have the following authority: 1. To grant variances associated with single-family homes excluding variances related to marine structures, such as but not limited to boat slips, docks and mooring structures. If a request for a variance is denied, the applicant may appeal the matter to the City Commission. 2. To approve building additions which meet the following conditions: (1) The building addition shall not exceed 25% of the gross floor area of the existing building or 2,500 sq. ft., whichever is less. (2) The building addition does not require a waiver, appeal, variance, or special exception. (3) The building permit application is not located in a TOD or TOC zoning district. The applicant may appeal the determination of the planning and zoning board to the City Commission. Section 33-131. Expiration and extensions of site plans, special exceptions, variances and appeals. All variances, special exceptions, appeals and site plans shall expire unless: (1) the applicant files a complete building permit application and complete construction drawings within twelve (12) months of City Commission or Planning and Zoning Board, approval, as applicable, and (2) the applicant obtains a building permit(including payment of all fees) within eighteen (18) months of City Commission or Planning and Zoning Board approval, as applicable. The City Commission or Planning and Zoning Board, as applicable, may grant an extension if the applicant submits the extension request within thirteen (13) months of the date of City Commission approval (thirty-six (36) months for single family homes) and the applicant can demonstrate good cause for the delay. Good cause may include, but shall not be limited to, delay caused by governmental action or inaction or other factors totally beyond the control of the applicant. 5 ORDINANCE#2008-009 Section 6. That if any section, clause, sentence or phrase of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this Ordinance. Section 7. That all ordinances or parts of ordinances in conflict with the provisions of this Ordinance are repealed. Section 8. That this Ordinance shall take effect immediately at the time of its passage. PASSED on first reading on March 11, 2008. PASSED AND ADOPTED on second reading on 2008. ALBERT C. JONES MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: By: THOMAS J. ANSBRO CITY ATTORNEY 6 ORDINANCE#2008-009 CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato, City Manager FROM: Corinne Lajoie, AICP, Principal Planner nqq c4— SUBJECT: Zoning code text change amending approval period for site plans, special exceptions and variances and granting the Planning and Zoning Board the ability to give final approval in limited situations for single family variances and some building additions (SECOND READING). The attached amendment is intended to ease the development process related to approval period for site plan, special exception and variances and to shorten the processing time of some development by granting the Planning and Zoning Board the ability to give final approval in limited situations. Approval Period for Site Plan Special Exception and Variances. The existing code requires applicants to obtain a building permit 12 months from the approval date of a site plan, special exception and variance. The proposed amendment will require applicants to file a building permit application within 12 months and obtain a building permit within 18 months. Planning and Zoning Board Approvals. The existing code identifies the Planning and Zoning Board as advisory to the City Commission for all actions. The proposed amendment will grant the Planning and Zoning Board the authority to approve variances for the following: 1. Single family homes, excluding variances related to marine structures. 2. Building additions not exceeding 25% of the gross floor area or less than 2,500s.f. not requiring a waiver, appeal, variance or special exception and not located in the TOD or TOC zoning district. CITY COMMISSION PREVIOUS ACTION On March 11, 2008 the City Commission approved the first reading of the proposed text amendment. PLANNING AND ZONING BOARD RECOMMENDATION On February 20, 2008 the Planning and Zoning Board recommended approval of the proposed text amendment. STAFF RECOMMENDATION Approval. CITY OF DANIA BEACH Agenda Item # 7• Agenda Request Database Date of Commission Meeting: 3-25-2008 Public Hearing ❑X Adopt Resolution ❑ Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) Award Bid /RFP ❑ Presentation ❑ Continued from: ORDINANCE NO.20OM10 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA,PERTAINING TO ZONING;REPEALING ARTICLE 29(ENTITLED "PERVIOUS AND IMPERVIOUS AREAS')OF CHAPTER 28,-ZONING',OF THE CITY CODE OF ORDINANCES;CREATING ANEW ARTICLE 3 TO BE ENTIrLED'IMPERVIOUS LAND AREA REQUIREMENTS'TO BE PLACED IN CHAPTER 33,THE-ZONING APPENDIX'OF THE CITY CODE OF ORDINANCES,TO PRESCRIBE NEW REGULATIONS GOVERNING PERVIOUS AND IMPERVIOUS AREAS OF LAND WITH THE CITY;ESTABLISHING CERTAIN PERCENTAGES OF AREAS OF LAND REQUIRED TO BE PERVIOUS.BASED UPON ZONING DISTRICTS AND PROVIDING FOR WAIVER OF SUCH REQUIREMENTS UNDER LIMITED CIRCUMSTANCES;PROVIDING FOR CONFLICTS;PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. r Dept: Acct#: Amt: Fund: General: ❑ water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ "A Ail L1�E i�i !v Tyr ro !79 LI w r j� v �w��4 t v iemH01 a r 1 ilaw, F .r1tF1...,r >r ,.,. ,�':, d.r I�.,r 1 ,,.,.Al:r I Zoning code text change amending impervious land area requirements (SECOND READING). Ordinance Staff Report Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager dd Date gms �� { 1y xi 4v .. . 'i 42 F- ivjc t e : Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ ORDINANCE NO. 2008-010 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; REPEALING ARTICLE 29 (ENTITLED "PERVIOUS AND IMPERVIOUS AREAS") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES; CREATING A NEW ARTICLE 3 TO BE ENTITLED "IMPERVIOUS LAND AREA REQUIREMENTS" TO BE PLACED IN CHAPTER 33, THE "ZONING APPENDIX" OF THE CITY CODE OF ORDINANCES, TO PRESCRIBE NEW REGULATIONS GOVERNING PERVIOUS AND IMPERVIOUS AREAS OF LAND WITH THE CITY; ESTABLISHING CERTAIN PERCENTAGES OF AREAS OF LAND REQUIRED TO BE PERVIOUS, BASED UPON ZONING DISTRICTS AND PROVIDING FOR WAIVER OF SUCH REQUIREMENTS UNDER LIMITED CIRCUMSTANCES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That Article 29, "Pervious and impervious areas" (consisting of Section 29.10, "Impervious land area requirements") is repealed in its entirety. Section 2. That Article 3, "Impervious land area requirements", of Chapter 33 of the City Code of Ordinances, which Chapter is known as the "Zoning Appendix", of the City Code of Ordinances is created to read as follows: ARTICLE 3. Impervious land area requirements. Sec. 33-45. Requirements. For purposes of this section, "pervious" means any part of any parcel of land in which the natural ability of the land to absorb and hold rainfall is not impeded or restricted. Any placement of any non-organic material which prohibits penetration by liquids or other soluble materials results in the creation of an impervious area. (a) To effectively provide for the drainage of storm water, the minimum pervious area for each parcel located in the following districts shall be as follows: (1) TOD and TOG 1: 5 %. (2) TOC-2: 10 %. (3) RO: 15%. (4) I-R, I-P, I-G, IRO, IROM, IROC, C-1, and MA-1: 20%. (5) C-2, C-3, C-4: 25%. (6) O-S: 37%. (7) All residential zoning and mobile home districts: 37%. (8) Port Everglades Development District: As regulated by Section 15.14 (h) of the PEDD Zoning Regulations. (b) In the event of a conflict between the requirements of this section and any other zoning provisions, the provisions of this section shall control. (1) Subject to compliance with all other city ordinances, pervious areas may be used to satisfy requirements for landscaping and setbacks, buffer strips, drain fields, passive recreation areas and any other purpose that does not require covering with a material that prevents infiltration of water into the ground. (2) In those cases in which city ordinances may allow some required parking stalls to consist of grass, no credit towards the computation of pervious shall be granted for such areas. (3) Upon demonstration by an applicant that special conditions peculiar to the location or physical characteristics of a particular site are present, or special conditions resulting from the size or location or the design of existing facilities, project design, or surrounding land uses are present, the City Commission may permit a waiver from the foregoing requirements, subject to the following limitations: a. Waiver of the pervious requirements shall be proportional to mitigating design improvements and the applicant shall provide improvements which exceed the minimum required by applicable engineering standards. b. Mitigating design improvements may include, but are not limited to, the use of French drains, positive outfall systems and any other improvements recommended by the Director of the Public Services Department to the City Commission to aid in the filtration of stormwater runoff. c. As a prerequisite to City Commission consideration, the Director shall confirm that the waiver from the requirements is proportional to mitigating design improvements as required by applicable engineering standards. 2 ORDINANCE #2008-010 Section 3. That if any section, clause, sentence or phrase of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this Ordinance. Section 4. That all ordinances or parts of ordinances in conflict with the provisions of this Ordinance are repealed. Section 5. That this Ordinance shall take effect immediately at the time of its passage. PASSED on first reading on March 11, 2008. PASSED AND ADOPTED on second reading on 2008. ALBERT C. JONES MAYOR COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: By: THOMAS J. ANSBRO CITY ATTORNEY 3 ORDINANCE#2008-010 CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato, City Manager FROM: Corinne Lajoie, AICP, Principal Planner4 SUBJECT: Zoning code text change amending impervious land area requirements (SECOND READING). The attached amendment is intended to ease the pervious area requirements in the city. The existing code requires applicants to provide the following pervious areas: (1) Uses located outside of the boundaries of the local activity center, 30% for industrial uses • 30% for commercial uses 40% for residential uses. (2) Uses located within the boundaries of the local activity center • 30% for all uses. The proposed amendment will require applicants to provide minimum pervious area as follows: (1) TOD and TOC-1 = 5% (2) TOC-2 = 10% (3) RO = 15% (4) I-R, I-P, I-G, IRO, IROM, IROC, C-1 and MA-1 = 20% (5) C-2, C-3, C-4 = 25% (6) O-S = 37% (7) All residential zoning and mobile home districts = 37% (8) Port Everglades Development District = As regulated by Section 15.14 (h) of the PEDD Zoning Regulations. CITY COMMISSION PREVIOUS ACTION On March 11, 2008 the City Commission approved the first reading of the proposed text amendment. PLANNING AND ZONING BOARD RECOMMENDATION On February 20, 2008 the Planning and Zoning Board recommended approval of the proposed text amendment. STAFF RECOMMENDATION Approval. CITY OF DANIA BEACH Agenda Item # dl Agenda Request Database Date of Commission Meeting: 3-25-2008 Public Hearing ❑X Adopt Resolution ❑ Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑X Award Bid/RFP ❑ Presentation ❑ Continued from: ORDINANCE NO.2008-011 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA,PERTAINING TO ZONING;REPEALING SECTION 10-15(ENTITLED 'ADMINISTRATIVE VARIANCE PROCEDURES')OF CHAPTER 28,TONING',OF THE CITY CODE OF ORDINANCES;CREATING A NEW ARTICLE IV-A TO BE ENTITLED'ADMINISTRATIVE VARIANCE PROCEDURES'TO BE PLACED IN CHAPTER 33,THE ZONING APPENDIX'OF THE CITY CODE OF ORDINANCES,TO PRESCRIBE REVISED CONDITIONS GOVERNING SUCH VARIANCES WHICH ARE GRANTED BY THE DIRECTOR OF COMMUNITY DEVELOPMENT WITHOUT REVIEW.BY THE PLANNING AND ZONING BOARD AND THE CITY COMMISSION, SUBJECT TO CERTAIN LIMITATIONS:PROVIDING FOR CONFLICTS;PROVIDING FOR SEVERABILITY,FURTHER,PROVIDING FOR AN EFFECTIVE DATE. "ag u. .L.� bW .,., ,. ,'': is u. ,.Y A fix•,.. Dept: Acct#: Amt: Fund: General: ❑ water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ ., ''- ,. a x�+a3hmyl�ssn m urezP' a f 1(,EFlI4 d'� § I s IH .. ,i... ... .. - .. d,x., ,�., .., ..,tea.„I.. . UEP. SI Zoning Code Text Change amending Administrative variances relating to single family setbacks, legal non-conforming single family homes and boat slips, docks and mooring structures (SECOND READING). Ordinance Staff Report Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Im Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager Date ll� �yt .�'y ,, i --egg }� av �y ' r i ry 45 �ke�'YS8 k 1 'q i. er r y, ,m P. mgt a�'r� x 33No Y;fl Commission Action: Approved: ❑ Denied: 7 Continued to: ❑ ORDINANCE NO. 2008-011 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING TO ZONING; REPEALING SECTION 10- 15 (ENTITLED "ADMINISTRATIVE VARIANCE PROCEDURES") OF CHAPTER 28, "ZONING", OF THE CITY CODE OF ORDINANCES; CREATING A NEW ARTICLE IV-A TO BE ENTITLED "ADMINISTRATIVE VARIANCE PROCEDURES" TO BE PLACED IN CHAPTER 33, THE "ZONING APPENDIX" OF THE CITY CODE OF ORDINANCES, TO PRESCRIBE REVISED CONDITIONS GOVERNING SUCH VARIANCES WHICH ARE GRANTED BY THE DIRECTOR OF COMMUNITY DEVELOPMENT WITHOUT REVIEW BY THE PLANNING AND ZONING BOARD AND THE CITY COMMISSION, SUBJECT TO CERTAIN LIMITATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That Section 10-15, "Administrative Variance Procedures" of Chapter 28, "Zoning", of the City Code of Ordinances is repealed in its entirety. Section 2. That Article IV-A, "Administrative Variance Procedures", of Chapter 33 of the City Code of Ordinances, which Chapter is known as the "Zoning Appendix", of the City Code of Ordinances is created to read as follows: ARTICLE IV-A. Administrative Variance Procedures. Sec. 33-126. ADMINISTRATIVE VARIANCE PROCEDURES. (a) The community development director is authorized to review and approve the following variances for single-family home (and as to existing two-family homes, the provisions of subparagraph (a) 1. below shall also apply), without review by the planning and zoning advisory board and the city commission, subject to compliance by the applicant with the requirements of subsection (c) as well as with all other zoning and City Code requirements: 1. Required yards for detached accessory buildings, sheds, and garages may be reduced to five (5) feet along a side or interior lot line (zoning code requirements specify ten(10) feet). 2. Required front yards for a single-family home may be reduced by twenty (20) percent; provided, however, that the addition to the home must match the existing front yard setback and shall not encroach into or upon any existing parking areas, required parking areas or both. Side yard setbacks may be reduced to six (6) feet (eight (8) feet in RS-8000 districts). Side yard setbacks for side yards facing a street may be reduced to twelve (12) feet; provided, however, that the addition must match the existing side yard setback and shall not encroach into or upon any existing parking areas, required parking areas or both. Required yards for pool patios, paved decks and screen enclosures with no solid roof may be reduced by twenty(20) percent. 3. The required pervious area may be reduced by ten (10)percent. 4. The maximum building lot coverage may be increased by ten (10) percent. 5. Outdoor storage of a boat or recreational vehicle not to exceed thirty (30) feet in length may be authorized. 6. The maximum fence height may be increased by ten (10) percent. 7. A temporary mobile basketball hoop may be authorized to be placed in the swale adjoining the property. 8. Minimum lot width may be reduced ten (10) percent below what is required by the applicable zoning code requirements. 9. Minimum lot size may be reduced ten (10) percent below what is required by the applicable zoning code requirements. 10. Replacement of existing legally non-conforming single-family homes (excluding carports, sheds and other accessory buildings and structures) are permitted within the same building footprint, subject to verification of written documentation establishing such footprint and compliance with pervious area, parking and side yard setback requirements. 11. Limitations upon boat slips, docks and mooring structures may be reduced by ten (10) percent. (b) The community development director is authorized to review and approve the following variances for existing commercial, industrial, or office buildings containing fifty thousand (50,000) square feet or less, without review by the planning and zoning advisory board and city commission, subject to meeting the requirements of subsection (c) as well as all other zoning and City Code requirements: 1. Required parking may be reduced by ten (10) percent, or two (2) parking spaces, whichever is less. 2. Required landscaping maybe reduced by ten (10) percent. 2 ORDINANCE #2008-011 3. Building lot coverage maybe increased by ten (10) percent. (c) Conditions of approval. 1. An applicant must file an application for an administrative variance with the community development department, including a plan of sufficient detail to clearly identify the administrative variance request. A survey identifying all easements is required for any requested reduction of a yard. 2. The applicant shall pay an application fee, as determined by the community development department, which reflects the city's cost to process and provide notice of the request. 3. All owners of property within one hundred fifty (150) feet of the subject parcel shall be provided mailed notice by the city of the administrative variance request and advised of their right to protest the request in writing within twenty (20) days of mailing as evidenced by the postmark. 4. Any property owner who wishes to protest the variance shall submit a written protest (by mail, hand-delivery, or facsimile) to the community development department within fifteen (15) days of the date postmarked on the mailed notice. 5. Any such protest timely received by the community development department shall operate to preclude the use of the administrative variance approval process. The applicant shall then be advised of a right to file an application for a variance. However, notice of the regular variance process, as outlined in section 10-10 will only be provided to the person(s) who protested the administrative variance. An application fee for a variance will be charged based on the city's cost to process the application, provide notice, and advertise notice of the variance; provided, however, that a credit will be given to the applicant for the amount paid in connection with the administrative variance request. Section 3. That if any section, clause, sentence or phrase of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this Ordinance. Section 4. That all ordinances or parts of ordinances in conflict with the provisions of this Ordinance are repealed. 3 ORDINANCE Q008-011 Section 5. That this Ordinance shall take effect immediately at the time of its passage. PASSED on first reading on March 11, 2008. PASSED AND ADOPTED on second reading on 2008. ALBERT C. JONES MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: By: THOMAS J. ANSBRO CITY ATTORNEY 4 ORDINANCE#2008-011 CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato, City Manager FROM: Corinne Lajoie, AICP, Principal Planner (fa4— SUBJECT: Zoning Code Text Change amending Administrative variances relating to single family setbacks, legal non- conforming single family homes and boat slips, docks and mooring structures (SECOND READING). On April 25, 2006 the City Commission approved the establishment of administrative variances, which are granted without Planning and Zoning Board/City Commission approval if there is no objection from any property owner within 150 feet. The existing administrative variance regulations are limited to 10% increase or reduction in what is permitted by the zoning code. The proposed amendment will expand the abilities of the administrative variance to include the following: a) Single family setbacks: i. Front setback can be reduced by 20%. ii. Side setback can be reduced to 6' or 8' in RS-8000 zoning districts. iii. Street side setback can be reduced to 12'. iv. Pool setback can be reduced by 20%. b) Legal non-conforming single family can be replaced. c) Limitation on boat slips, docks and mooring structures may be reduced by 10%. CITY COMMISSION PREVIOUS ACTION On March 11, 2008 the City Commission approved the first reading of the proposed text amendment. PLANNING AND ZONING BOARD RECOMMENDATION On February 20, 2008 the Planning and Zoning Board recommended approval of the proposed text amendment. STAFF RECOMMENDATION Approval. CITY OF DANIA BEACH Agenda Item # 9 Agenda Request Database Date of Commission Meeting: 3-25-2008 Public Hearing ❑X Adopt Resolution ❑ Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑X Award Bid/RFP ❑ Presentation ❑ Continued from: ORDINANCE NO.2007-016 AN ORDINANCE OF THE CITY OF DANIA BEACH,FLORIDA,AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE LOCAL COMPREHENSIVE PLAN IN RESPONSE TO A REQUEST BY FLORIDA POWER AND LIGHT,TO REDESIGNATE FROIA'CONSERVATION'TO'UTILITIES'CERTAIN PROPERTY GENERALLY LOCATED ON THE EAST SIDE OF BE 5TH AVENUE,BETWEEN SE 3RD STREET AND SE 3RD TERRACE(301 SE 5TH AVENUE),DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT-A-,A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE:PROVIDING FOR CONFLICTS;PROVIDING FOR SEVERABILITY:FURTHER,PROVIDING FOR AN EFFECTIVE DATE. Dept: Acct#: Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ rm s,. p ,te e^r x'vv E� 13 i T,n, na¢n':,Ir_ 0 i4+ .. W r r.1 �t l { � Y ##F 'ii.lip `rd' �1.,. ...r .�.r ri.,,.;, .,.. r iu. .. .,.+FaR ILn.N&a r.rW 00,d__..2L[ LU-38-07: Daniel Habibe with Calvin-Giordano and Associates, Inc., representing Florida Power and Light, is requesting a Future Land Use Plan Amendment from "Conservation" to"Utilities" (SECOND READING). Ordinance Staff Report Application Public Hearing Notice Location Map Mailing List Plans Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager Date ,_ v I C. �I.a� I 6�� tv.w.�"� "m`"Ev:! ka" k i .,. .{ �' '� �'� p�rr,36 vfi r ?+� }iN hx v n,6.. s-. ...,Ea ffie Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ ORDINANCE NO. 2007-016 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE LOCAL COMPREHENSIVE PLAN IN RESPONSE TO A REQUEST BY FLORIDA POWER AND LIGHT, TO REDESIGNATE FROM "CONSERVATION" TO "UTILITIES" CERTAIN PROPERTY GENERALLY LOCATED ON THE EAST SIDE OF SE 5TH AVENUE, BETWEEN SE 3RD STREET AND SE 3RD TERRACE (301 SE 5TH AVENUE), DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Daniel Habibe with Calvin Giordano and Associates representing the property owner Florida Power and Light, has made an application to amend the local future land use plan to replace the existing FPL Substation facility with a new substation; and WHEREAS, the City Commission desires to approve such application; NOW, THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the Future Land Use Element and Map is amended as described below: THE FUTURE LAND USE PLAN ELEMENT OF THE LOCAL COMPREHENSIVE PLAN OF THE CITY OF DANIA BEACH, FLORIDA, IS AMENDED TO REDESIGNATE FROM "CONSERVATION" TO "UTILITIES" CERTAIN PROPERTY GENERALLY LOCATED ON THE EAST SIDE OF SE 5TH AVENUE, BETWEEN SE 3RD STREET AND SE 3" TERRACE (301 SE 5TH AVENUE), DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE. Section 2. That if any section, clause, sentence or phrase of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this Ordinance. Section 3. That all ordinances or parts of ordinances in conflict with the provisions of this Ordinance are repealed. Section 4. That staff shall submit this amendment to the Broward County Planning Council for re-certification. Section 5. That this Ordinance shall take effect immediately at the time of its passage. However, this plan amendment shall not become effective until the conclusion of the process and time frames set out in Section 163.3187(3)(a) of the Florida Statutes and re- certification by the Broward County Planning Council. PASSED on first reading on August 14, 2007. PASSED AND RE-ADOPTED on second reading on March 25, 2008. ALBERT C. JONES MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO CITY ATTORNEY 2 ORDINANCE#2007-016 EXHIBIT `A' Legal Description: Legally described as: The West 472 feet of the North 316.04 feet of the Southwest Quarter (SW 1/4) of the Northwest Quarter (NW 1/4) of the Northwest Quarter (NW 1/4) of Section 2, Township 51 South, Range 42 East, Broward County, Florida, Less and Except the West 35 feet thereof, and less and except therefrom that certain portion conveyed to the City of Dania, a municipal corporation of the State of Florida, by Quit Claim Deed dated January 31, 1958 recorded May 20, 1958 in Official Records Book 1227, Page 19, of the public Records of Broward County Florida. Said lands situate in Broward County, Florida and containing 130,601 square feet (2.998 acres) more or less. 3 ORDINANCE#2007-016 CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato City Manager From: Corinne Lajoie, AICP, Principal Planner C..49- SUBJECT: LU-38-07: Daniel Habibe with Calvin-Giordano and Associates, Inc., representing Florida Power and Light, is requesting a Future Land Use Plan Amendment from "Conservation" to "Utilities" (SECOND READING). LOCATION: 301 SE 5 Avenue, on the east side of SE 5th Avenue between SE 3`d Terrace and SE 3rd Place CURRENT FUTURE LAND USE DESIGNATION: Conservation PROPOSED FUTURE LAND USE DESIGNATION: Utilities On August 28, 2007 the City Commission approved the land use change on second reading. However, at that time, the City's Evaluation and Appraisal Report (EAR) had not been found sufficient by the Florida Department of Community Affairs (FDCA). The FDCA returned the adopted FLP land use change to the City indicating that the City could not adopt the land use change until its EAR was found sufficient. The FDCA has now found the EAR sufficient and earlier this month the City sent the Transportation Element to the State to complete previously EAR requirements. At this time the City Commission is being asked to again adopt the future land use change on second reading. The subject property is located on the east side SE 5th Avenue, between SE 3 Street and SE 3 Terrace. The subject parcel is 2.99 acres in size and is currently being used as an unmanned electrical substation. The Future Land Use Plan ("LUPA") designation and current land use of surrounding properties are indicated below. ADJACENT SITES Zoning District Existing Use North Conservation Vacant South Conservation Vacant East Conservation Vacant West Low 5 Residential Single Family The existing substation was built in the 1950's. Between 1979 and 2004, the substation parcel, as well as wetlands to the north, east, and south, was designated "Estate Residential" (One dwelling unit per acre). In August, 2004 the City Commission changed the land use designation of the surrounding wetlands (120 acres) to "Conservation." The substation, the only developed parcel in this area east of SE 5ch Avenue, was also changed to Conservation. Today, FPL wishes to demolish and replace the existing substation with a new, larger facility on the same 2.99-acre site. Based on plans submitted by FPL: 1) The existing substation occupies approximately 16,440 square feet (13% of the site). The replacement substation would occupy 40,000 square feet (30% of the site.) The additional outdoor equipment area would extend to the east, north, and south of the existing equipment area. 2) Electrical equipment height of the new substation would be equal to or less than what exists today. 3) Because the new substation will be expanded primarily to the rear and sides, the existing 85-foot front yard setback along SE 5ch Avenue will not change. The City Attorney indicates approval of "Utilities" land will allow future expansion of the substation footprint without any City Commission approval. CITY COMMISSION ACTION On August 28, 2007 the City Commission approved the land use change on second reading. PLANNING AND ZONING BOARD RECOMMENDATION On July 18, 2007, the Planning and Zoning Board recommended approval of the required land use amendment. Please Note: The applicant voluntarily agreed to submit restrictive covenants limiting future changes to this property. As of August 21(the due date for staff reports) applicant has not submitted covenant language approved by the city attorney. Return to:(enclose self-addressed stamped envelope) Name: Deborah M. McTigue, Esquire Address: Ruden,McClosky, et. al. 200 East Broward Boulevard 15th Floor Fort Lauderdale, Florida 33301 This Instrument Prepared by: Deborah M. McTigue, Esquire Ruden,McClosky, Smith, Schuster&Russell, P.A. 200 East Broward Boulevard 15th Floor Fort Lauderdale, Florida 33301 SPACE ABOVE THIS LINE FOR PROCESSING DATA SPACE ABOVE THIS LINE FOR PROCESSING DATA DECLARATION OF RESTRICTIVE COVENANTS THIS DECLARATION OF RESTRICTIVE COVENANTS ('Declaration") made this of 12007 by FLORIDA POWER & LIGHT COMPANY, a Florida corporation, having an address of 700 Universe Boulevard, Juno Beach, Florida 33408 ('Declarant"), shall be for the benefit of the CITY OF DANIA BEACH, a Florida municipal corporation, having an address of 100 W. Dania Beach Boulevard, Florida 33004 (the "City") WITNESSETH: WHEREAS, Declarant is the fee simple owner of that certain parcel of land located in Broward County, Florida, as more particularly described in Exhibit "A" attached hereto and made a part hereof("Property"); and WHEREAS, Declarant intends to construct a new electrical distribution substation on the Property ("New Substation') within the area more particularly described on Exhibit "B" ("Substation Footprint"); and WHEREAS, Declarant agrees to restrict the development of the New Substation within the Substation Footprint in accordance with the terms and provisions of this Declaration. NOW, THEREFORE, in consideration of the promises and covenants herein contained, Declarant hereby declares that the Property shall be owned, held, used, transferred, sold, conveyed, demised and occupied subject to the covenants and restrictions hereinafter set forth, all of which shall run with such Property and any part thereof and which shall be binding upon all parties having any right, title or interest in such Property or any part thereof, their heirs, successors and assigns. FTL:2317471:2 August 27,2007 1 1. Recitations. The recitations set forth above are true and correct and are incorporated into this Declaration by this reference. 2. Property Development. Declarant hereby declares and agrees that Declarant shall not expand the New Substation beyond the Substation Footprint or install substation equipment within the Substation Footprint above forty-seven feet (47 ft.) within the area designated "High Side Equipment Area" and twenty-five feet (25 ft.) within the area designated "Low Side Equipment Area" as shown on Exhibit "B", as measured from the finished grade, without the prior consent of the City Commission of the City (the 'Restriction"). Except as otherwise prohibited by the Restriction, Declarant reserves all rights to develop the Property within the Substation Footprint for a New Substation including the rights to construct, modify, maintain, repair, replace and reconstruct the New Substation in accordance with all applicable governmental rules, regulations, laws, ordinances and/or orders and permits. Notwithstanding the foregoing, nothing contained in this Declaration shall be construed as an obligation that Declarant construct the New Substation within the Substation Footprint. 3. Benefit and Amendments. This Declaration shall be for the benefit of and shall run in favor of the City. The covenants and restrictions shall run with the land and shall be binding upon all parties taking title through the undersigned from the date this Declaration is recorded amongst the Public Records of Broward County, Florida. This Declaration shall not be modified, amended or terminated, except by written instrument recorded amongst the Public Records of Broward County, Florida, executed by the then owner or owners of the Property, together with the approval of the City Commission of the City. 4. Remedy for Breach. Any breach of this Declaration shall entitle the City to seek any remedy at law or in equity and, the prevailing party shall be entitled to recover reasonable attorneys' fees and expenses from the non-prevailing party. In the event of any breach of any provisions of this Declaration and any delay or failure on the party of City to exercise any rights, powers or remedies as provided herein shall not be construed as a waiver or acquiescence of any of such rights, powers or remedies of the City. 5. Recordation and Effective Date. This instrument shall not become effective until recorded amongst the Public Records of Broward County, Florida. Once recorded, this Declaration shall run with the Property for the sole benefit of City and shall bind all successors and assigns to the title of the Property. 6. Severability. If any court of competent jurisdiction shall declare any section, paragraph or part thereof invalid or unenforceable, then such judgment or decree shall have no effect on the enforcement or validity of any other section, paragraph or part hereof, and the same shall remain in full force and effect. 7. Captions Headings and Titles. Articles and paragraph captions, headings and titles inserted throughout this Declaration are intended as a matter of convenience only and in no way shall such captions, headings or titles define, limit or in any way affect the subject matter or any of the terms and provisions thereunder or the terms and provisions of this Declaration. 8. Context. Whenever the context requires or admits, any pronoun used herein may masculine be deemed to mean the corresponding , feminine or neuter form thereof, and the FTL:2317471:2 August 27,2007 2 singular form of any nouns or pronouns herein may be deemed to mean the corresponding plural form thereof and vice versa. 9. Applicable Law and Venue. This Declaration shall be interpreted and construed in accordance with and governed by the laws of the State of Florida with venue for litigation in Broward County, Florida. [THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK.] FTL:2317471:2 August 27,2007 3 IN WITNESS WHEREOF, Declarant has executed thi s Declaration of Restrictive Covenants on the day first above written. WITNESSES: FLORIDA POWER & LIGHT COMPANY, a Florida corporation By: Print Name: Print Name: Title: Address: 700 Universe Boulevard, Print Name: Juno Beach, Florida 33408 STATE OF ) SS COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of 2007, by , as the of Florida Power & Light Company, a Florida corporation, freely and voluntarily on behalf of said corporation. He/She is personally known to me or has produced as identification or is known to me personally. Notary Public My Commission Expires: Typed, printed or stamped name of Notary Public FTL:2317471:2 August 27,2007 4 EXHIBIT "A" Sketch and Legal Description fl DANIA BEACH 1 BOULEVARD STIRUNc SYrE ROAD SE 3rd ST. IIOr 3 SE 3rd TERR. R s o w x Z gg 2-51-42 o a w S C SNERiDAN I STRILI EET x a LOCATION SKETCH NOT TO SCALE Tne West 472 feet of the North 316.044 feet of the Southwest Quarter (SW 1/4) of the Northwest Quarter (NW 1/4) of the Northwest Quarter (NW 1/4) of Section 2. Township 51 South, Range 42 East, Broward County, Florida, LESS AND EXCEPT the West 35 feet thereof, and LESS AND EXCEPT THEREFROM that certain portion conveyed to the City of Dania, a municipal darporatlon of Lhe State of Florida, by Dull: Claim Deed dated January 31, 1958, recorded May 20, 1958, in Official Records Book 1?07. Poga 19, of Lhe public Records of Broward County, Florida. cold Inds situate in Broward County, Florida and contening 130.601 square feet (Z99B acres) more ce less. FTL:2317471:2 August 27,2007 5 - t t y� h, gL h II i"'t ii ; I t 0 rl v i n� Fi nm 1' xmo NnD A4 07nD H - ��m9 c yoyo mop I! 'r S�` z I10m V p."5 D- r_ 6: 5.E. 5Trl AVENUE $ m T � _ f t I >v / m Yi a \ nw r xc ) \ m D� r Z ( ` ! t � 55' a l t r - t t t EXHIBIT B ^fi F S.E. 5TH AVENUE CM ,,. 1 ✓ m ° s m i s o n m T n _ C 3 vP a 1 � N t F i o m rn 0 0 t =m II S 7-1 411 195 lt M p�� ,a R tgp EXHIBIT B P� Fit F r�`R� _ _, �' �, V � s-� I E Ii ' i ilu I L..,.eY ILI . .._I�i®1.3 Q.M 4 s� '4o I I ' j'� E'' L „�- _ �I. of ��e �_ l �o � � N9 v � � I' �� ! E. �� � �' � �a,� � �i i 3 I Y O� I• "r / [ A TcnL 6 _.. ; I z� — �° � I mm � ! ��PP v��> oz L .g �rr I V'�R1 I � _ - ." 110a . _ .; �� DD- _ .fie. N� 7N� , � I6g :E p _� 7Depaltmel FPL» July 27,2007 W.Larry Leeds Director of Community Development City of Dania Beach 100 W.Dania Beach Blvd. Dania Beach, FL 33004 Dear Mr.Leeds, We at FPL know how important reliable electric service is to you and all the other members of the communities we serve. To continue to provide reliable service and meet the future demand for the city of Dania Beach,we are expanding a substation in your area. FPL has submitted an application for a Land Use Plan Amendment that supports this expansion project. We recognize that the construction at this facility might be a matter of interest to you. As one of your neighbors,we invite you to attend a meeting which will provide you with information about this project and answer any related questions you may have. Where: Frost Park Recreational Complex 300 NE 2d Ave. When: Monday,August 6,2007 7:00 PM Should you want to reach us before the meeting takes place, please contact Maria Betancur at(954) 321- 2074 or myself at(954)321.2215. Since7ly, Lynn Shatas Broward County Regional Manager cc: Mayor Bob Anton Vice Mayor Albert Jones Commissioner John Bertino Commissioner Anne Castro Commissioner Patricia Flury City Manager Ivan Pato Director of Community Development, Larry Leeds Lottier, Christine From: Leeds,Larry Sent: Monday,July 30, 20071:58 PM To: Lottler,Christine Subject: FW: FPL Dania Substation Attachments: Dania Substation.tif; FPL Dania West Elevation.JPG; FPL Dania East Elevation.JPG; FPL Dania North Elevatlon.JPG; FPL Dania South Elevation.JPG; FPL Dania Site Plan.JPG Laurenu leads Chy of Dania Beach too~Dania Beach Boulevard Owls Beach,Ft. 33004 :L 9e4-924.3040 •mat, %*ds®d.dada-beach.A.us .. Fmmt Dickerson,Dwayne (mailto:Dwayne.Dickersoncruden.com] Sentr Monday,July 30,20071:02 PM Tor Cajole, Corinne Cot Leeds, Larryt Bruce_8art fpl.com1 dhabibeocaNin-gicrdano,mm;Mel% Dennis;lynn_shatwofpl.com. Subject: FPL Dania Substation Corinne, Per your e-mail below, please see the requested graphics attached including the survey, revised elevations (measured from the crown of the road) and site plan. Feel free to contact me if you have any questions. Dwayne IRS Circular 230 Disclosure: Please note that the views expressed herein or in any attachments hereto are not intended to constitute a"reliance opinion" under applicable Treasury Regulations, and accordingly are not intended or written to be used, and may not be used or relied upon, for the purpose of(i) avoiding tax-related penalties that may be imposed by the Internal Revenue Service, or(ii) promoting, marketing or recommending to another party any tax-related matters addressed herein. Dwayne L. Dickerson p ky Attorney 'd t{y�1�CtC�p'$ 200 East Broward Boulevard Suite 1500 Fort Lauderdale,FL 33301 Dived 954-527-24501 Fax 954.333-4050 Owayne.Dickersan®ruden.cam I www.mdon.com 7/30/2007 NOTICE: This e-mail message and any attachment to this e-mail message contains confidential information that may be legally privileged If you are not the intended recipient,you must not review, retransmit,convert to hard copy,copy,use or disseminate this e-mail or any attachments to it. If you have received this e-mail in error,please notify us immediately by return e-mail or by telephone at 954- 764-6660 and delete this message.Please note that if this e-mail message contains a forwarded message or is a reply to a prior message, some or all of the contents of this message or any attachments may not have been produced by the sender. From: Lajole,Corinne [mallto:cd:urchod.danla-beach.R.us] Sent:Thursday,July 19, 200711:30 AM Tor Dickerson, Dwayne Cc: Leeds,Larry Subiecb FLP As s result of last nights meeting, can we get a revised equipment profile plans (both current and new) measured from the crown of the road 01 x 17 are fine). Also, can we get a copy of the landscape, site plan and survey In digital form (ipg) Including surrourning properties If available for us to use in our PowerPoint presentation. — -- - - Thanks.- Corinne Laloie, Principal Planner City of Dania Beach (954)924-3704 7/30/2007 I • � � I i II —{ �{ II i,, II AV Tilt -j —•— •.. m. It 4 of e /1 •� i me Fit .00fOi h 1 � II 1 �II11 i {� 14 •i \ Ii i • —_ _ \•e.twi.a 't �L..i AL.. 1�m RIP TI Sal kI; w a'r� ! �'��� t! 't 9sat ,F '! jl it(►)t��}f I�•f t.l r,� !;t = �f ,• 7,R33 1 1t�if I , `t tJ�t f; i�lf�'li +:t��'!'If��•� �4,tif�t�if� a � Ir 'r l'l 1 ire) t`y[ �• �I 11 J {lit{flll ;,a't :. it fttIjfit It (() �3.It a 1 �1i1 ' i i 1 MM �' rn � rnr Kn0 r�` �i �pN - "n: rN rn0 % Az�a�i y OVA _ O Mm I IOU N a< 1 i ..._............._._._...._...-...... ---._.......--"-'-'----`---...---...--'------ i �i I� b • ' i r - • OF 0000 m 2!1 1mr • !��' _ �Vm� ; yTV 00 0 m• E — sl 1 r..rrw I r r� % r . N N _ , t E m n L� alws� m mr x t)G + I r NH2 �•AN N N r zoN I c r� S O y 0 �alai i o„ i ____ e� m mr D �yp~ H M A �A N c m nPmN % A i ox � i i i 1}tli i w� fii } Al , ' 1 R i t r{ ••r�.�i:Sas^ 9 s i i N 5 Tyy f� 23 � Ittt�i rrr II �gi.�g5a Cir [ �• ' i ; �� tog 3 i i rdi 1g P Rr 1� i till i i .� li��t i;+t ��i1 r3 �F,1 }p;��.} u oii t 9 i' Ir', '�}fit}}S m=�- Leeds, Larry From: Johanna M. Lundgren (JLundgren(Qwsh-law.comj Sent: Monday,July 09, 2007 5:05 PM To: Leeds,Larry Cc: Susan L Trevarthen;Ansbro,Tom Subject:FPL Land Use Amendment Larry: Please review the following analysis concerning the FPL Land Use Map amendment application and your questions concerning site plan and design requirements. Please advise if you have further questions about this application. Florida Power and Light(FPL) Is requesting an amendment of the City's Land Use Plan to change the land use map designation of the parcel upon which an electric distribution substation is located from the designation of Conservation to a designation of Utilities. FPL is seeking this land use map amendment to allow the replacement of an existing distribution electric substation with a new substation. Section 163.3208, Florida Statutes, was enacted in 2008 and governs the local government approval process for new distribution electric substations with the intent of providing for sufficient electrical service while maintaining land use compatibility. 1. Land Use Designation: Currently, the City land use designation for the substation parcel is Conservation, although the zoning designation of the parcel is RS-12,000 Residential. Section 183.3208, Florida Statutes provides that new distribution electric substations are permitted uses within all land use and zoning designations with the exception of conservation or historic preservation land use designation& Section 163.3208(4), Florida Statutes. The applicant has applied for a land use map amendment of the substation parcel from the Conservation land use designation to the City's Utilities.land use classification, in which 'electrical lines, poles, substations, and transmission facilities' are expresslLf permitted. City of Dania_Beach Comprehensive Plan.: page 30. =ogrnng iF ta�sfiusi ptars amendment the ePeetrfc dtstnbutfort'substatior wilt ba a permitted use on the subject parcel. Section 163.3208(4), Florida Statutes, requires that a new electric distribution substation must be treated as a permitted use in the RS-12,000 residential zoning district. Therefore, per the statute, the new electric distribution substation will be a permitted use under both the applicable land use designation, and will be permitted in the zoning category. 2 Site Plan and Design: a. Site Plan Review Requirement: The applicant intends to fully replace the substation's existing electrical equipment. According to the applicant's letter dated November 27, 2006, the replacement of this equipment will not trigger the requirement for site plan review pursuant to Section 8-4 of the City's Code of Ordinances. Section 84(r)of the Code of Ordinances provides that building additions that do not exceed 500 square feet in size shall be exempt from the requirement of site plan review. The applicant has stated that the reconstruction of the existing unmanned relay vault building, the sole building structure on the site, will not result in additional square footage in excess of 500 square feet. However, the most recent plans submitted by the applicant indicate that the renovated structure will slightly exceed 500 square feet in size. Unless the applicant submits plans indicating that the structure will not exceed 500 square feet, the applicant may be required to undergo site plan submission and review, b, Landscaping and Setback Requirements Section 163.3208(3)(b), Florida Statutes, provides minimum requirements for setback and landscaping of a new distribution electric substation between the property boundary and the permanent equipment structures of the substation. Pursuant to the statute, the City can require that the location and design of the landscaping, setback, and buffering of the permanent substation equipment meet the following requirements: I. Where the setback between the property boundary and the substation's permanent equipment structures is between 100 feet and 50 feet, "an open green space shall be formed by installing native landscaping, including trees and shrub material, consistent with the relevant local government's land development regulations. Substation equipment shall be protected by a security fence consistent with the relevant local government's land development regulations." ii. Where the setback between the property boundary and the substation's permanent equipment structures is less than 50 feet, "a buffer wall 8 feet high or a fence 8 feet high with native landscaping consistent with the relevant local government's regulations shall be installed around the substation." See Section 163.3208(3)(b), Florida Statutes. The latest landscape plan received from the applicant is dated September 6, 2005 and labeled "Conceptual 7r12/2007 .. ... .- Landscape Plan! Staff should 4uire updated landscape plans prior to ,sing a determination as to the substation's compliance with the statutory requirements and with the landscaping requirements of the City Code. Johanna N. Lundgren. Esq. NYI[.ISs Weiss Scrota Iklfmau I'asun•iza Cole d< Bonisl;e. P.L. HI:LI MAN '_MI East Broward Blvd.. Suite I t100 Rv\ 1ottlZ.\ Pon Lauderdale.Ir1.33301 Ctt.ti :, li,unggcenQw-shIaw.s4.m BON ISKE.PL fel:(994) 763-4242 Fax; (954)764-1770 this message. together with any attachments, is intended only for the addressee. It may contain inrormation which is legally privileged,confidential and exempt from disclosure. lryou are not the intended recipient,you are hereby notified that any disclosure. wp)hw. distihutitm, use.or any action or reliance on this communication is strictly prohibited. If you have received this c-mail in error, please notify the sender immediately by telephone (9341 763-4242 or by return a-mail and delete the message, along with any attachments. 7/12/2007 From: Orlando,Dominic Sent: Monday,July 02,2007 10:19 AM To: 'Daniel Habibe Cc: Cunningham,LouAnn;Williams, Leo; Urtecho,Jose; Florentine, Kathryn;'kkennedy®calvin-giordano.com' Subject: RE FPL Dania Subtatlon LUPA Hl Daniel, You need to address the specific comments made not update any outdated reports. If the Information in referenced reports is outdated or inaccurate i suggest you not Include the information in your submittal. FPL should have water and sewer billing records to confirm existing use. Please contact Leo Williams or Jose Urtecho to confirm existing utilities. If you would like to schedule a meeting, please contact Kathryn Florentine. -- Orlglnal Message--- Fromt Daniel Habibe(mallto:DHabibeoccalvin-gWdano.com] Sella Monday,]uly 02,2007 8:54 AM Tot Orlando Dominic Cci Cunningham,LouAnn Subiectt FPL Dania Subtation LUPA Mr. Orlando, We We In receipt of your comments for the above referenced request The information that we have in this LUPA request was obtained from the City of Dania Beach Comprehensive Plan. His our understanding that the city is currently undergoing their EAR to update the comp plan, We have no objection in updating the information contained in the document to reflect present condition Please provide us with the following: Sanitary Sewer. • Projected plant capacity and demand for the short and long range planning horizons as identified wit; the adopted comprehensive plan—please provide demand projections and information regarding plane capacity expansions including year,fimcling sources and other relevant information. • identify the existing and planned service to site - provide information regarding existing and propos trunk lines and lateral hookups to the amenthnent site. (This site is already connected to city water and sewer. Please confirm in the verification letter.) • Please provide its with an updated Letter from utility verifying the above information Potable Water. • Please provide the adopted level of service standard for the service area in which the amendment is located and the current level ofservice. (The comprehensive plan current level of service is 200 GPD. The site is already connected to city Ovate and sewer and no additional demand will be generated as part of this amendment. Please confirm.) • Please provide as with an updated Letter from utility verifying the above information 7/12007 Thank You. DANIEL ]. HABIBE Planner Planning Department (Broward) Cahn,Gkedano i Associates, Ine. !�, ItCIf110MOL / OLOf 1011 / Broward Palm Beach phoar.954.921.7781 phorm 361.694.6161 fax:954.921.8807 fax:561.694,6360 This transmission may contain information that is privileged, confidential and/or exempt from disclosure unc applicable law. If you are not the intended recipient, you are hereby notified that any disclosure, copyil distribution, or use of the Information contained herein (including any reliance thereon) is STRICTI PROHIBITED. If you received this transmission in error, please immediately contact the sender and destroy 1 material in its entirety,whether in electronic or hard copy format.Thank you. 7/2/2007 I CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT --- ROUTING SHEET Routs Date tYty20D 1.':N !,1": .��� i' I,7U PZ lop LWr jj.pT --� Prgod FK OANIA SUESTATION — 1'A Y Y1i91 -- - - - _ UND USE AMENDMENT Forte���- —� . 20YCppp�p '-- I PLEASp REMEW THE ABCNE REFERENC Pit BOARD AND cry"YELOP sk laft DIRECTORY 91'AFF RECOMMENDATION TO TN I's To!I �ORATED IN THE COMMISSgN,THANIt;YOU. PLANNING AND ZONING Routs Vlet Mal❑ ft up Indwuq❑ v Fire Marshal❑ Landscape❑ \' . ' • 1 Pubk SMvkea❑ SSo❑ Plmm►❑ Othar Conwltanb 91COA - APpmvad a submitted Denied •Sc � -�alH+- - f Com en mu toPb AppmvoK Ww/andltlorM 0ZCnpurn � ListConditbna \\ ` CA Signature `P/12 91ZOA 7 Dab ((( Print Name X _ X Orlando, Dominic To: Lajole,Corinne; Lottler, Christine Cc: Williams,Leo; Florentine, Kathryn; Leeds,Larry Subject:FPL Dania Substation, Land Use Amendment LU-38.07 Commentx 1. Page S.Item 51)Typo, delete"The"at and of.sentence. 2. Page%Item 8.A)1,"291 MOD"should be"291 GPO" 3. Page 8, Item 8A)4. Update reply to reflect present conditions 4. Page 7,Item$A).Confirm existing services provided by City. 5. Page 7,Item 8.A9).Confirm existing services provided by City. Exhibit 0 letter from City may need to be revised. 8. Pape 7,Item 8.B)1.Confirm current level of service, 200 GPD. 7.Page 7,Item B.B).SW 12th"Street'should be"Avenue". 8.Pepe 7,Item B.B).Check 4,187 MOD(Maximum)? 9.Papa 8,Item 8,8)7.Exhibit 0 letter from City may need to be revised. 10.Pags,B,Item 5.C)1. Update minimum floor elevation requirement 100 year flood elevation plus 1.0 foot Dominic f.Orlando,P.Q. Public Services Director City of Danis Beach 100 W Owls Beach Blvd Danis Beach, FL 33004 954924-3740 Fax 954 923-1109 dorrendo(iQd.dania-beach.B.us 6/29/2007 CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT --•_- --_.__._... -. - _._ _. ROUTING SHEET RoubsDate Z Los LU-38-0-7 -- ProJW F�OANIA B aTATION IWID Musa ANIENDYENT —� Folio 111202t10001p i I PI IN THI ABM RF COMMUNIT1t 0LOPMENT DIRECTOR 8 9TAA REC06NIENDATKIlt1Q -- INCORPORATED IN THl BOARD AND CITY COMM18810N THANK YOU. PLANNING AND ZONING Rout VIM Mae❑ Pick Up Cl In-house Firs Marand❑ Landsm"Cl SSO Cl Pubes 3enrkN❑ Plennsr Othst COnaukanb OCOA APprowd a submitted Cl Denied[] Comments must*Wren Prior 0 A _ to P2!Commission hsirinp PProved vdt ondklom List Conditions z a- sIgnatura Dab Print Name x x CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT --- -_!__ ROUTING SHEET Route Date ZLog LLWWT �—�� `9 ProIW FPL DANK SUBSTATION M 14 Z001 �___ SAND US!AMlNDMENT Foks 3,4202p0o04-d=--, PLEAS!REVIEW TI$ ABOV! EFR ERENCED P DCVELOPMENT DIRECTORS 8T RPsCTCLBAE S!INCORPORATED IN T}i! v BOARD AND CRY COMMISSION,THAW(y0u !PLANNING ANp ZONING RaubVbt Rho El Pklt Up® In houN FIn MmMW® Laedso"❑ cl Pubko soft"❑ SSO❑ ' • ,.. .,_,. Other ConwktanbClCOA +r - •�a? 1 Apptprb a wbm Denied 0� cw"enb mud auto w prior t*PZICmb+k416rro o-' Appmvww/eondNoni(� Lid Condkbng Signature Gate Print Name v • ' 200 EAST aROWARO SOL1LEVARD SUITa 1500 Ruden FORT LALOEROALIL FLORIDA 37001 1, McClosk POST OFFICE x3= Y FORT LAUDEROALt.FLORIDAI s3aoa FAX 1954)73e-400s DENNIaMWORUDEN.CON November 27,2006 V1A ,it_i�D DELIVERY Tho»w Anabm City Attorney JUN 1't 1p01 City of Dania Beach 0 part 100 west Dania Beach Boulevard Dania Beach,FL 33004 _- Re: Upgrade of the Neighborhood Eleddeal Distribution Substadem located on the east side ojSB r Avenue between SB 3ie Street and SB 3ie Terrace ("Property") In the City of Dania Beach ("City') Dear Mr.Ansbro: Florida Power and Light ("FPL'l is proposing to upyade the neighborhood electrical distribution substation located on the east side of SE 5 Avenue between SE 3re Street and SE 3re Terrace. The Property has a Broward County ("County) land use designation of Low(5)Residential and a City land use designation of Conservation and is located in the City's RS-12,000 zoning district. As you are aware, the City adopted an expansive Land Use Plan Amendment("LUPA'l in August of 2004 which amended the land use of approximately 120 acres of property from Estate (1) Residential to Conservation in an effort to increase flex units for residential developments in the City ("City LUPA"). Please see Attachment 1. Shortly thereafter (in December of 2004), the County adopted a LUPA ("County LUPA") which amended the land use for virtually the same area of property as the City LUPA from Low (5) Residential to Conservation- Natural Reservation; however, FPL's Property was intentionally excluded from the County's LUPA because the Property was already cleared and developed, while the surrounding property was heavily covered with trees and remained in its natural condition. Please see Attachments 2 and 3. As a result, the County land use designation remained Low (5) Residential while the City's land use designation is Conservation. It appears that the City inadvertently included the Property in the City LUPA when in fact it was likely the City's intention to exclude the Property from the City LUPA in line with the County's LUPA. The existing neighborhood electrical distribution substation located on the Property, and the proposed facility resulting from the upgrade thereof, is not, and will not FTL:1965901:3 Thomas Ansbro City Attorney City of Dania Beach November 21,2006 Page 2 be, a power plant substation, a transmission facility or a power plant. That distinction was made because neither the City of Dania Beach Code of Ordinances("Code"),nor the Dania Beach Comprehensive Plan ("Plan') preclude the location of a neighborhood electrical distribution substation on property with a Residential Land Use designation (such as ours after the adoption of the proposed local LUPA} SpeciBcaUy, the Residential Land Use category (Attachment 4) specifically excludes power plant substations and transmission facilities;however. the Residential Land Use category does not specifically exclude neighborhood electrical distribution substations. The Residential Land Use category does however, allow public and private utilities. "Utilities",are defined (in pertinent part) by the Plan as "...substations and trananriseion facilities which comprise an electric power utility needed to service Dania Beach residents" (AttachtmeM S). The Plan does not offer distinctions between 'the different types of substations; however, given the specificity of the "Utilities" definition and the specificity of the prohibitions listed in the Residential Land Use category, it seems cleat that if neighborhood electrical distribution substations were intended to be., excluded froie the Residential Land Mde category, they would have been specifically listed. As a result of power plant substations and transmission facilities not being defined in the city's Code, we are providing you with a copy of the relevant portions of the Glossary of Electric Industry Terms from the Edison Electric Institute("EEI'l. Em is the premier trade association for U.S. shareholder-owned electric companies, and serves international affiliates and industry associates worldwide. In its leadership role, EEI provides authoritative analysis and critical industry data to its members, Congress, government agencies, etc. This EEI publication provides definitions for terms commonly used throughout the electric power industry. As you will see from the attached definitions, power plants, switching stations (power plant substations), electric transmission systems, and electric distribution systems are specifically defined, and the proposed neighborhood electrical distribution substation is clearly not the same as any of the utility uses currently prohibited in the Residential Land Use category. As defined on Attachment 6, a Power Plant is defined as "A plant containing prime movers, electric generators, and auxiliary equipment for converting mechanical, chemical and/or nuclear energy into electric energy." Similarly, a Switching Station (power plant substation) is defined as "an assemblage of equipment for the sole purpose of tying together two or more electric circuits through switches or circuit breakers, selectively arranged to permit a circuit to be disconnected in an emergency, or to change the electric connections between circuits." This Switching Station is part of the Electric Transmission system which is defined as "The act or process of transporting electric energy in bulk from a source or sources of supply to other principal parts of the system or frL:1965901:3 Thomas Ansbro City Attorney City of Dania Beach November 27,2006 Page 3 to other utility systems." Likewise, a Distribution System is defined as a network of wires and equipment that is dedicated to delivering electric energy from the transmission system to the customer's premises. The Glossary's definition of Distribution System goes on to ate..."clectric energy is reduced in voltage at a local substation and delivered over primary distribution lines extending throughout the area where the electricity is distributed." Simply stated, when electricity leaves a power plant, it is pushed into the electric system at a switching station (power plant substation). Electricity then travels over long distances on transmission lines to where the power is needed. On arrival to.a neighhorbOod, the voltage of electricity is decreased at a neighborhood electrical distribution substation,making it suitable for distribution to customer. They a local line carries the electricity to a home or business where a nearby transformer decreases the voltage &gait,making it suitable for a customer's use. A graphic showing each of these specific electric utility uses is included for your reference(Attachment 7). FPL will be submitting an application requesting that the City Commission adopt a Dania.Beach LUPA amending the Property's current Conservation land use to Estate (q Residential:-- This wilt establish consistency between the County and City larA use maps and allow FPL to upgrade the neighborhood electrical distribution substation to serve the needs of customers in the City. Recently, Fla. Stat. §163.3208 (2006) (Substation Approval Process) was passed which provides (in pertinent part) that "New distribution electric substations (such as ours] shall be a permitted use in all land use categories in the applicable local government comprehensive plan and zoning districts within a utility's service territory except those designated as ...Conservation...on the future land use map or duly adopted ordinance" (Attachment 8). The Dania Substation upgrade will result in a new Substation over approximately a two-year period. Specifically, within the first nine months, the "proposed upgrade area" (new Substation) around the north, south and east sides of the existing Substation will be constructed with associated site preparation and drainage features. Upon its completion, the electrical load from the existing Substation will be transferred over to the new Substation and the existing Substation will be completely demolished. The area where the existing Substation is currently located will have the site prepared and the remaining portions of the new Substation will be constructed and all associated site preparation and drainage features will be constructed to today's standards. Finally, a new landscape buffer will be installed along the west side (front) of the new Substation property. Please see the attached conceptual site plan (Attachment 9). Additionally, it is our understanding that buildings which do not exceed five hundred (500) square feet in area are exempt from site plan review. FPL's unmanned equipment building (relay vault) will not exceed five hundred (500) square feet in area; therefore,based on the-aforementioned information, it is our position that zoning and site FTL:19659013 Thomas Ansbro City Attorney City of Dania Beach November 27,2006 Page 4 plan approval are not required if FPL's requested Dania Beach LUPA is adopted (which amends the property's land use to Estate(1) Residential) and the proposed facility meets the lot and area requirements referenced in Fla. Stat. 1163.3208(unless the City approves lesser requirement4 please confirm if you concur with this analysis and contact me if you have any comments of questions. Sincerely, Dennis D.Male Enclosures cc Laurence Leeds,Director of Community Development Bruce Barber,Florida Power dt Light Lynn Shatas, Florida Power&Light FTL:1965901:3 Jl;;l 1 2 201 FPL Inter-Office Correspondence To: Memo To File Date: September 13, 2005 Re: FLORIDA POWER&LIGHT COMPANY TRANSMISSION LINE ROUTE AND SUBSTATION SITE ACQUISITION, ZONING, SITE PLAN APPROVAL AND PERMITTING: AUTHORIZATION TO S/QN I, C. M. Mennen,Vice President, Power Systems.Transmission& Substation for Florida ' Power&Light Company, verify that the following listed Individuals: Barbaro Jalndl Dean Busch Santiago Mellans are hereby authorized to represent, sign for, and authorize on behalf of Florida Power& Light Company In matters relating to the right-of-way and site acquisition, zoning, site plan approval and permitting of electrical transmission lines and substations. C. M. Mennes Vice President Power Systems Transmission & Substation The f regoing Instrument was acknowledged before me this r day of Lbw , 20 6S , by C. M. Mennes, Vice President of Power Systems- Transmisslon& Substation of Florida Power & Light Company, a Florida Corporation. He is personally known to m'e9an�d)did not take an oath. �7b�1K,lX prP11 XiberWAM"" Notary Public /' ""C° '""0"0015"" vI� UOM OK&rW 21.2006 STATE OF FLORIDA COUNTY OF MIAMI-DADE City of Dania Beach, Florida Department of Community Development Planning and Zoning Division (954)924-3645 General Development Application a Admimstradve Varlance o Aadgnment of Flax/Ressrve Units _ 0 Land Use Amendment U Plat a plat Delegation Request a Resorttig JU?! 12 2007 Date Redd: b a 07 a Spam Ctception s Petition Nod U8-3$ 071 a Spam Request a Traf9kwayWaiver a Variance "- a Vacation Request a 0tlten THIS APPLICATION WILL NOT BE ACCEPTED UNTIL IT IS COMPLETE AND SU6MrMD WITH ALL NECESARRY DOCUMENTS. Refer to the application type at the top of this forth and 'Required Dmmeniation'cheddid to determine the supplemental documents requlred with each applicatlon. For after the fad applications,the,responsible contractor of record shall be present at the board hearing. Their failure to attend may Impact upon the disposition of your application. Ae ahNays; the applicant or. thole andhott=e)I%*ag"must be present at aN meednw All-projects must also obtain'a buitd ng ' permit from the drys Building Department Location Address:_301 SE Sth Ave. Dania Beach, FL 33004 Lot(s): Block: Subdivision: Recorded Plat Name: N/A _ Polio Number(s): 514202000040 _ Legal Description: 2-51-42 W472 of N316 of SW 1/4 of NW 1/4 of NW 1/4 less W 35 for ST & less PTIN or 1227/19 for ST. Applicant/Consultant/Legal Representative (circle one)Daniel Habibe- Calvin Giordano Associates, Inc. Address of Applicant: _ 1800 Eller Drive, Suite 600, Fort Lauderdale, FL 33316 Business Telephone: .954-921.7781 Home: Fax: _954-921.8807 Name of Property Owner: _Florida Power& Liaht,CO (FPL) (Contact: Bruce Barber) Address of Property Owner: P 0 Box 1400 PDP/JB Juno Beach, FL 33,101 Business Telephone: 561.694.4093 Home: fax _561-694-428 3 Explanation of Request: _Change in Land Use from Conservation to U t i I i ti cS Prop. Net Acreage: 0.92AC Gross Acreage: 2,99AC Prop. Square Footage: Existing Use: Unmanned Electrical Proposed Use:Unmanned Electrical Distribution Distribution Substation Sub. Substation Sub. is property awned Individually, by a corporation, or a joint venture? —FPL Cor I understand that site plan approval automatically expires within 12 months of city Cam Ion approval, pursuant to Ordinance No. 2003-040. 006ni.l [A, 6i 6e Nov. /Y Aco, Applicant/Owner signature Print Name Date APPLICANT,CONSULTANT, OR LEGAL REPRESENTATIVE NOTARIZED SIGNATURE Sworn to and subscribed be"me Applicant/Consultant/Representathro: This 1 day of �1��30LY. �/� D Signature; Date: i�A4 f0 6 N,. LiL Notary Public (Print Name) Ork�A ) illoo awry D•tut , Sw+'Ie goo. Fe•t ..a.. d. (Co. t=G j s 3 1 A Phint Name of Notary Street Address,city,State and Zip Code - - - - - - - - - - - - - - �oG tOArpO.ralWM 1e1Q11�e� •ar arbaaa 'Tel"-no 5 () 1.11 -7 716 l (g s v) I I - �Mc n Wsr�Fr �D7 el"-ne No. &Fax No. oe COMMIA _. la�did Nelonal Arr► INDIVIDUAL OWNER NOTARIZED SIGNATURE; This Is to certify that I am the fee simple owner of subject lands described above and that I have authorized (Applkant/Consultant/Representative) to make and file the aforesaid application. Sworn to and subscribed before me Owner: This_day of 20_ Signature: Date: Sign Name of Notary Public (Print Name) State of( ) Print Name of Notary Street Address, City, State and Zip Code Commission Expires: Seal: Telephone No. &Fax No. CORPORATION NOTARIZED SIGNATURE: This Is to certify that the below referenced corporation Is the owner of subject lands desaibed above and 1, as duly authorized officer, have authorized (Applicant/Cons itanyRepresentauve) 1 y ie/ . S.6 to make and fife the aforesaid application. Sworn to and subscriib�ed��b�effoor�e_me,�/ Corporatlon Name: This ,'�,dayof� cSL(1�R7Lff�10ySP o Slgnature- Date: 11 /16/2006 Santiago Melians (Print Name) /�%>✓;rdinir0/��y Substation siting d Permitting Manager Sign Name of Notary Public (Print Title) Stabs of(f 249i 4) C)IMA/A r� y'W P.O. Box 14000, PDP/JB. Juno Beach, FL M Name of Notary Street Address,Cky,State and Zip Code 33408 Commission Expires: AZT 1 56i 1 594_457 9 Seal: Telephone No &Fax No. •" __ Irfpp:eefdI0N10es1N1t", `EXPVrElDrpedrr2%240 a aYi1rITN11ulIMMMrM� 30INT VENTURE/PARTNERSHIP NOTARIZED SIGNATUREli This is to certify that the below referenced that the duty authorized persons are the owners of subject lands described above and that all partners have authorized (Applicant/ConsultanVRepresentative) to make and file the aforesaid application. Sworn to and subscribed before me This_day of 20_ Signature: Date: (Print Name)** Sign Name of Notary Public State of( ) Print Name of Notary Street Address, City,State and Zip Code Commission Expires: Seal: Telephone No. &Fax No. *Each partner must sign. Attach duplicate sheets as required. CITY OF DANIA BEACH NOTICE OF PUBLIC HEARING LAND USE MAP AMENDMENT LU-38-07 NOTICE IS HEREBY GIVEN that a public hearing will be held before the City Commission on Tuesday, March 25, 2008, at 7:00 p.m., or as soon thereafter as possible, in the Dania Beach City Commission Room, Administrative Center, 100 West Dania Beach Blvd., Dania Beach, Florida 33004, for the purpose of adopting the following ordinance: LU-38-07 - Daniel Habibe with Calvin Giordano and Associates representing the property owner, Florida Power and Light, is requesting a change in the future land use designation for property located on the east side of SE 5d' Avenue, between SE 3rd Street and SE 3rd Terrace (301 SE 5d' Avenue), in Dania Beach. The request is to change the future land use designation of the property from "Conservation"to "Utilities". AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING THE FUTURE LAND USE PLAN' ELEMENT OF THE LOCAL COMPREHENSIVE PLAN IN RESPONSE TO A REQUEST BY FLORIDA POWER AND LIGHT, TO REDESIGNATE FROM "CONSERVATION" TO "UTILITIES" PROPERTY GENERALLY LOCATED ON THE EAST SIDE OF SE 5TH AVENUE, BETWEEN SE 3RD STREET AND SE 3"D TERRACE (301 SE 5T-' AVENUE), DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (2nd Reading) Legally described as: The West 472 feet of the North 316.04 feet of the Southwest Quarter (SW 1/4) of the Northwest Quarter (NW 1/4) of the Northwest Quarter (NW 1/4) of Section 2, Township 51 South, Range 42 East, Broward County, Florida, Less and Except the West 35 feet thereof, and less and except there from that certain portion conveyed to the City of Dania, a municipal corporation of the State of Florida, by Quit Claim Deed dated January 31, 1958 recorded May 20, 1958 in Official Records Book 1227, Page 19, of the public Records of Broward County Florida. Said lands situate in Broward County, Florida and containing 130,601 square feet (2.998 acres)more or less. The applicant has requested the above land use plan amendment to replace the existing facility with a new substation. The proposed substation will occupy the same site as the existing substation plus additional land to the cast. A location map describing the affected area is shown on the reverse side of this map. For information about changes to the City of Dania Beach's Land Use Map, contact the Community Development Department, 100 West Dania Beach Blvd., Dania Beach, Florida between the hours of 8:00 a.m. and 4:00 p.m.,Monday—Friday please call (954) 924-6805 x3645 for more information. Interested parties may appear at the public hearing and be heard with respect to the proposed petition. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerks office, 100 W. Dania Beach Blvd, Dania Beach, FL 33004, (954) 924-6800, at least 48 hours prior to the meeting. Any person who decides to appeal any decision made by the Planning and Zoning Advisory Board or the City Commission with regard to any matter considered at this meeting or hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to based. Lou Ann Cunningham Planning Associate Mailed: Friday, March 14, 2008 Location Map: SE PARKST' TIC1 C2 �EI1ST.�STIW _ Q RS-8000` Zf- Z, ujO, - `t` RSA a z I .. TER. LLJ I _ � SSE ND This Site - Z r — .. \ v ✓ RS-12000 d < I -- - -- - SE•3RnST .._i 11 G L1 � ,,-i i SE 3RD TER U. Z II I �;RS-0000 III I SE I_ _L SE 41T1 - _ r - _- - RS-8000 RD-8000 SE STx Ti - - -1 ba O m W CO O M N N w W � N ' O M M M M 0 0 0 0 O O O O = �- M M M M gyp' ¢ O LL LL LL O LL 0 0 0 0 O O O O O O O O Z O O m m m m m m m m m m ¢ O M J M M M M M M M M M M Q M � J ¢ ¢ ¢ ¢ J J J J J J J J J J J J Z J LL p p p p LL LL LL LL LL LL LL LL LL LL LL LL Q LL N S W W W 2 W 2 2 2 2 p 2 2 2 2 2 2 2 2 Y 2 F U p p p O p U U U U 0 U U U U U U CCXL O W p p 2 ¢ S W W W W Q W W W W W W W W O} W H m J J J m m m m m m m m m m m m m 2 m UaI- F- F- Q I- ¢ ¢ ¢ ¢ J ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ �- ¢ 2I¢ O O O D O ¢ ¢ ¢ ¢ O ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ O ¢ U ❑ LL LL LL � LL p p p O 2 p p p p p p p O Z p 2 r F z ¢0 ¢ Q ¢ U w Z 2 0 O W ¢ U > rnc`J � o � � �- � < ¢ �nzwowcn <n <ncn ¢ Hl- t- u� � � an. Wa ¢ S N x 0 S O O p p W p O p p w O O p w IH -- Z [if of ir 2 2 K w W 2 Z W > u�-) ¢ >< ¢ W W W w O w W w W w W W w 7i w JU) M — w � mm (nm (no (nln (nwzowwww IFL n mo ¢ N Q -- N Q N LL M — LL m t 0N N W 1 r d J N m �' f � O U' � UU m � O :E af .JAPFL ��� un 0311N(1 co O ��+�� W. -a [If2008 mmm Lu Z Z Z Y usFs cn c/J O U cn p y W ¢ ¢ ¢ Z W O cn z w w w Z O w ww > > > Q � O 2 2 (� W CD cn W W W U_ Y ¢ ¢ } � } 0 00¢ Z w � ¢ wS zx 2w _ QY YWOOmO � LLOJ ¢ ¢ W Ox Q z m m m p w p m ¢ 2 O � w W a 0 � � � � � � X3: frm— wz < 3: Zz OIo002i a � 2 � Zwzmzz - 0—W, OS > �u as v J ¢ ¢ ¢ O O c- z < ¢ } E z lr p- � Q m E 'T ¢ W w w R' � E D W — w ¢ � ¢ O ¢ ¢ ¢z Y ) n (El cc N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 con N N N M V ID I� O T O N M N tp f� 07 O O O d d J O O O O O O N N N N M M M M R V a 7 N 0 m m LL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ccs rr o 6 o c6 ao oo ao oo ro cb 6 ob co ob of of ao co M lb m p p m M M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M N N N N N N N N N N N N N N N N N N N N N `0m zV � Y � vvgvyyvvvgqyqvyvy UOc Q ¢ NNNh � Ntn NNuI u� N NtoNNNNNN � N CITY OF DANIA BEACH NOTICE OF PUBLIC HEARING LAND USE MAP AMENDMENT LU-38-07 7March8 Time: 7:00 pm or as soon thereafter as possible Place: City Commission Room - Dania Beach Administrative Center 100 West Dania Beach Blvd. Dania Beach,Florida 33004 NOTICE IS HEREBY GIVEN that a public hearing will be held before the CI t—C ssion for the purpose of hearing any comments which might be made to the following request: Applicant: Daniel Habibe with Calvin Giordano and Associates representing the property owner,Florida Power and Light,is requesting.a Future Land Use Plan Amendment as follows: From: "Conservation" To: "Utilities" - Location: Property is located on the east side of SE 5th Avenue,between SE 3rd Street and SE 3rd Terrace (301 SE 5th Avenue), in Dania Beach.The site is currently occupied by an FPL Substation. AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE LOCAL COMPREHENSIVE PLAN IN RESPONSE TO A REQUEST BY FLORIDA POWER AND LIGHT, TO REDESIGNATE FROM"CONSERVATION"TO- ON THE EAST SDE OFTISEI5THPAVENURE BETWEENLSE 03CRD SDTRE AND SE 3IRD - TERRACE (301 SE 51-H AVENUE), DANIA BEACH AND LEGALLY DESCRIBED IN EXHIBIT"A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITN FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (2nd Reading) The applicant has requested the above land use plan amendment to replace the existing facility with a new substation. The proposed substation will A location map describing the affe occupy the same site as the existing substation plus additional land to the east. cted area is shown below: L TI 6 'fsl� I I I � - -e If r r,i I f- � l -. v f Y✓�I • Y' I- Y Y fe�rl l CF I .1y' . 1}u 'r '�I y'rT Ill III I ^L`T IIL l �1 �I n E For information about changes to the City of TDania Beach's Land Use Map, contact the Community Development Department, 100 West Dania Beach Blvd., Dania Beach, Florida between the hours of 8:00 a.m. and 4:00 p.m., Monday - Friday please call (954) 924-6805 x3645 for more information. Interested parties may appear at the public hearing and be heard with respect to the proposed petition. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerks office, 100 W Dania Beach Blvd, Dania Beach, FL 33004, (954)924-6800,at least 48 hours prior to the meeting. Any person who decides to appeal any decision made by the Planning and Zoning Advisory Board or the City Commission with regard to any matter _ considered at this meeting or hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to based. Lou Ann Cunningham Planning Associate Z Table of Contents ' 1. Letter of Transmittal......................................................................................................... 1 2. Local Government Information........................................................................................2 3. Applicant Information......................................................................................................2 4. Amendment Site Description........................................................................................... 3 5. Existing and Proposed Uses.............................................................................................4 6. Analysis of Public Facilities and Services .......................................................................5 7. Analysis of Natural and Historic Resources .................................................................. 14 ' S. Land Use Compatibility................................................................................................. 15 9. Hurricane Evacuation Analysis...................................................................................... 16 10. Redevelopment Analysis................................................................................................ 16 11. Intergovernmental Coordination .................................................................................... 16 12. Consistency with Goals, Objectives, and Policies of the City Land Use Plan............... 16 13. Consistency with Goals, Objectives, and Policies of the Broward County LandUse Plan ................................................................................................................ 17 14. Consistency with the State Comprehensive Plan........................................................... 17 15. Population Projections.................................................................................................... 17 ' 16. Additional Support Documents...................................................................................... 18 17. Pian Elements.................................................................. .............................................. 18 1 1 1 Exhibits A Sketch and Description B Site Location Map C Existing Land Use D Proposed Land Use E Existing Zoning Map F Proposed Zoning Map G Utility Verification Letter H Solid Waste Verification Letter 1 1 1 1 1 t 1 ITEM #9.5 OF 03/25/08 COMMISSION AGENDA FPL DANIA SUBSTATION LAND USE PLAN AMENDMENT PREPARED BY Calvin. Giordano e Associates, Inc. ` J Engineers Surveyors Planners 1800 Eller Drive, Suite 600 Foil Lauderdale,Florida 33316 Phone:9i4,921J'81 Fea:951.921.880- Contact: Daniel Habibe, Planner Shelley Eichner, AICP Project No. 05-5371 Submitted: Apri12007 E613209 Planning Department FPL DANIA SUBSTATION LAND USE AMENDMENT APPLICATION LETTER OF TRANSMITTAL A) DATE LOCAL GOVERNING BODY HELD TRANSiVITTAL PUBLIC HEARING. To be determined by the City of Dania Beach. B) WHETHER THE AMENDMENT IS WITHIN AN AREA OF CRITICAL STATE CONCERN OR RESOURCE PLANNING AND MAN,4GE1fENT PROGRAM The amendment site is not within an Area of Critical State Concern or Resource Planning and Management Program. C) WHETHER THE AMENDMENT IS AN EXEMPTION OF THE TWICE PER CALENDAR YEAR LIAHTATION ON THE ADOPTION OF PLAN AMENDMENTS. N/A ' D) PROPOSED MONTH OF ADOPTION ' To be determined by the City of Dania Beach. E) WHETHER THE PROPOSED A.VENDAfENT IS TO BE ADOPTED UNDER A JOINT PLANNING AGREEMENT The amendment will not be adopted under a joint planning agreement. F) NA.WE, TITLE, ADDRESS, AND TELEPHONE NUAIBER FOR LOCAL GOVERNMENT CONTACT. Mr. Lawrence Leeds, AICP Director of Growth Management City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, FL 33004 (954) 924-3640, fax (954) 922-2637 1 1 2. LOCAL GOVERNMENT INFORMATION A) LOCAL AMENDMENT OR CASE NUMBER To be determined by the City of Dania Beach. B) RECOMMENDATION OF THE LOCAL UNIT OF GOVERNMENT AND MINUTES FROM THE LOCAL PLANNING AGENCY AND LOCAL GOVERNMENT PUBLIC HEARINGS ON THE AMENDMENT. The City Commission will hold two public hearings. C) LOCAL STAFF REPORT ON THE AMEND.1'fENT AS PROVIDED TO THE ' LOCAL GOVERNMENT To be supplied by the City of Dania Beach. D) DESCRIPTION OF PUBLIC NOTIFICATION PROCEDURES FOLLOWED BY THE AMENDMENT 1 The proposed amendment will be advertised in accordance with Chapter 163, Florida Statutes. At the time of adoption, the City Commission will have noticed and held three public hearings. The public notice will consist of an advertisement in a newspaper of general circulation. 3. APPLICANT INFORMATION A) NAME, ADDRESS, AND TELEPHONE NUMBER OF THE APPLICANT Santiago G. Melians - Substation Siting Manager ' Florida Power & Light Company (FPL) PO Box 1400, PDP/JB Juno Beach, FL 33401 Telephone: (561) 694-4093 ' B) NAME, ADDRESS, AND TELEPHONE NUMBER OF THE AGENT Dan Habibe Calvin, Giordano & Associates, Inc. 1800 Eller Drive, Suite 600 Fort Lauderdale, Florida 33316 Telephone: (954) 921-77S1 1 C) NAME, ADDRESS, AND TELEPHONE NUMBER OF THE PROPERTY O1VVER Santiago G. Melians - Substation Siting Manager Florida Power & Light Company (FPL) PO Box 1400, PDP/JB Juno Beach, FL 33401 Telephone: (561) 694-4093 D) FILING FEE City: S5660 deposit County: N/A E) APPLICANT'S RATIONALE FOR THE AMENDMENT. ' The purpose of this amendment is to request a change in land use from "Conservation" to "Utilities" for an FPL site located at 301 SE 5`h Ave. Dania Beach, FL. The proposed land use will allow compatibility with the existing use of the site, currently an FPL electrical substation, as well as Broward County's land use plan. The change in land use to "Utilities" will give FPL the ability to provide additional safe and reliable electricity to the local community. Currently, there is an existing unmanned electrical substation on the subject property which FPL is planning to upgrade once this amendment is approved. The proposed amendment will have no direct impact on the area's existing and proposed public facilities and services. 4. AMENDMENT SITE DESCRIPTION A.) DESCRIPTION OF THE SIZE AND BOUNDARIES OF THE AMENDMENT. The 2.998 acre site is located at 301 SE 5'h Ave in Dania Beach FI directly south of Dania Beach Boulevard, north of Sheridan Street and west of N. Ocean Drive. B) LEGAL DESCRIPTION OF THE AREA PROPOSED TO BE AMFNDED. See Exhibit A for sketch and legal description. C) MAP OF PROPOSED LAND USE, LOCATION, AND BOUNDARIES (1:300): Please see Exhibit B. 1 ' 5. EXISTING AND PROPOSED USES ' A) CURRENT AND PROPOSED LOCAL AND COUNTY LAND USE DESIGNATIONS FOR THE AMENDMENT SITE.- city Broward Countv Existing: Conservation Low (5) Residential Proposed: Utilities Low (5) Residential B) CURRENT LAND USE DESIGNATIONS FOR SURROUNDING PROPERTIES City Broward County ' North: Conservation Conservation South: Conservation Conservation East: Conservation Conservation ' West: L5 L5 C) CURRENT AND PROPOSED ZONING FOR THE AMENDMENT SITE AND ADJACENT AREAS. INDICATE IF THE FLEXIBILITY PROVISIONS OF THE SROYVARD COUNTY LAND USE PLAN HAVE BEEN USED TO REZONE ADJACENT AREAS. Adjacent Areas Current Proposed ' North: RS - 12000 No change South: RS - 12000 No charge East: RS - 12000 No change West: RS - 6000 No change Amendment Site Current Proposed RS— 12000 No change 1 a D) EXISTING USE OF THE AMENDMENT SITE AND THE ADJACENT AREAS: Adjacent Areas North: Conservation area, vacant ' South: Conservation area, vacant East: Conservation area, vacant West: Single family residential Amendment Site FPL Substation E) PROPOSED USE OF THE AMENDMENT SITE INCLUDING SQUARE FOOTAGE AND/OR DWELLING UNIT COUNT PROPOSED FOR EACH PARCEL: 1 The proposed use of the amendment site is for an unmanned FPL electrical distribution substation. The F) PROPOSED SITE PLANS AND ANY OTHER AVAILABLE SPECIAL STUDIES OR INFORMATION: No site plans are available at this time. G) MAXLYIUM ALLOWABLE DEVELOPMENT UNDER THE EXISTING SITE DESIGNATION: The existing site designation of "Conservation" does not list substations as permitted use. H) MAXIMU11 ALLOWABLE DEVELOPMENT UNDER THE PROPOSED SITE DESIGNATION: Under the proposed site designation of "Utilities" the site will continue to operate as an unmanned electrical substation. No dwelling units are allowed or ' proposed for this site. ' 6. ANALYSIS OF PUBLIC FACILITIES AND SERVICES :1) S9NITARYSET ER ANALYSIS. 1. Provide the aclopted level of service standard for the service area in which the arnencbnent is located and the current level o(senzce. ' According to the City of Dania Beach Comprehensive Plan, 1 & 2 bedroom garden apartments generate a demand of 250 gallons per day (GPD). Current level of service is 291 MGD. The site is already connected to city water and sewer and no additional demand will be generated as part of this amendment. 2. Identify the facilities serving the service area in which the amendment is located including the plant capacity, current demand on plant capacity and committed plant capacity. Wastewater from the City of Dania Beach is collected and is pumped ' through a force main to the Hollywood Wastewater Treatment Plant. Sanitary sewer service is provided under a Large User Agreement with the City of Hollywood. Dania Beach collects and transmits their waste ' to the South Regional Wastewater Treatment Plant located in Hollywood. The plant capacity is 42 Million Gallons per Day (42 MGD), the current (April 2002) demand is 34 MGD and the commited ' demand is approximately 1.93 MGD. 3. Identify the additional demand resulting from this amendment -provide calculations including assumed demand per square foot or dwelling unit. ' No additional demand will result from this amendment. 4. Identify the projected plant capacity and demand for the short and long range planning horizons as identified within the adopted comprehensive plan -provide demand projections and information regarding planned capacity expansions including year, identified funding sources and other relevant information. The City of Dania Beach Comprehensive Plan 1995 Evaluation and ' Appraisal Report (EAR) projects an average daily demand in the year 2000 to be 3.00 MGD; 3.50 MGD in the year 2005. The City of Hollywood projects the following total demand on the South Regional Wastewater Treatment Plant, although with the new treatment plants in the City of Pembroke Pines and the City of Miramar, theses estimates might be overstated. 2000 2010 Projected ADF 37.5 37.5 Design Capacity 42 MGD 42 MGD 6 5. Identify the existing and planned service to site - provide information regarding existing and proposed trunk lines and lateral hookups to the ' amendment site. The site is already serviced by city water and sewer and no additional ' services are planned as part of this amendment. 6. Letter from utility verifying the above information. Please see Exhibit G. B) POTABLE WATER ANALYSIS: ' 1. Provide the adopted level of service standard for the service area in which the amendment is located and the current level of service. ' The current level of service is 200 GPD. The site is already connected to city water and sewer and no additional demand will be generated as part of this amendment. 2. Identify the facilities serving the service area in which the amendment is located including the plant capacity, current demand and committed ' demand. The City of Dania Beach operates a Potable Water Treatment Plant at ' the southwest comer of Stirling Road and SW 12`h Street. The design capacity is 3.0 MGD, the current demand is 2.3 MGD and the committed demand is .15 MGD for a total of 2.45 MGD. 3. Identfi, the well serving the service area in which the amendment is located including the permitted capacity, remaining capacity and expiration date of the permit. ' According to the City's EAR, the wellfield located in the Ravenswood area is utilized for the first 2 MGD of daily demand. This supply is supplemented by the Broward County 3A system, located approximately 2 miles west of Ravenswood Road and by the South Regional Wellfield in Brian Piccolo Park in Cooper City. These Broward County weilfields contain a capacity of 7.7 MGD (Average) and 4.167 MGD (Maximum). Current demand is 8.2 MGD. 4. Identify the additional potable water demand resulting from this amendment - provide calculations including assumed demand per square foot or chvelling unit. 1 ' No additional potable water demand is associated with this amendment. ' 5. Ident fy the projected or planned capacity for the short and long range planning horizons as included within the adopted comprehensive plan - provide demand projections and information regarding planned plant capacity expansions including year, funding and other relevant ' information. If additional wellfields are planned, provide status including the status of any permit applications. The Dania Beach Comprehensive Plan states the following projections: t2000 2005 Projected Demand 2.8 MGD 3.0 MGD Design Capacity 3.0 MGD 3.0 MGD ' 6. Identify the existing and planned service to site - provide information regarding existing and proposed trunk lines and water main hookups to the amendment site. The site is already served by city water and sewer lines and no ' additional services, trunk lines or water main hookups are associated with this amendment. 7. Letter from utility verifying the above information. Please see Exhibit G. Q DRAINAGE ANALYSIS: 1. Provide the adopted level of service standard for the service area in which the amendment is located and the current level of service. Any structure on-site shall have the lowest floor elevation no lower than the elevation for the respective area depicted on the National Flood Insurance Rate Map by the Federal Emergency Management Agency for Aced hazard areas based on the 100 year flood elevation, or a minimum t of 6 inches above the crown of the adjacent public street, whichever is highest. Current level of service of the City's drainage system is good. 2. Identify the facilities serving the service area in which the amendniertt is located. On site drainage will be through percolation on site pervious surface. { 1 ' 3. Identify any planned drainage improvements including year, funding sources and other relevant information. ' No drainage improvements are associated with this amendment. Ultimately, FPL will be increasing the size of the drainage features available on-site as part of the electrical substation upgrade. 4. Indicate if a Basin Surface Water Management Plan has been approved by the South Florida Water Management District for the amendment area. Also, indicate if the Basin Surface Water Management Plan is currently undergoing review for modification. ' Not Applicable. S. If the area in which the amendment is located does not meet the adopted ' level of service and there are no improvements planned to address the deficiencies, provide an engineering analysis which demonstrates how the site will be drained and the impact on the surrounding properties. The information should include the wet season water level for the amendment site, design storm, natural and proposed land elevation, one hundred year food elevation, acreage for proposed water management retention area, elevations for buildings, roads and yards, storage and runoff calculations for the design storm and estimated time for food waters to recede to the natural land elevation. The amendment site is in an area that currently meets the adopted level of service. 6. Letter from the local drainage district serving the area in which the amendment is located verifying the above information. N/A. 1 1 1 0 D) SOLID WASTE: 1. Provide the adopted level ofservice standard for the service area in which the amendment is located and the current level of service. ' According to the Comprehensive Plan, the level of service standard is 8.9 lbs. per day per residential unit, 9 lbs. per day per 100 sq. ft. of Supermarket, 5 lbs. per day per 100 sq. ft. of Drug Store and 4 lbs. per ' day per 100 sq. ft. of Department Store. The current level of service is 600 tons per month. However, this substation is unmanned and does not generate any solid waste that would have an impact on the level of ' service. 2. Identfy the facilities serving the service area in which the amendment is located including the landfill/plant capacity, current demand on landfill/plant capacity and committed landfill/plant capacity. The City of Dania Beach contracts with Reuter Recycling for solid waste disposal. The contract calls for an increase in each cities tonnage of 10% per year. The plant has a capacity of 200,000 tons per year. The ' contract allows that when a capacity of 175,000 tons per year is reached then the plant capacity will be increased to 100,000-300,000 tons per year. When a capacity of 275,000 tons per year is reached then the plant ' will be expanded to 400,000 tons per year. If a plant breakdown should occur then Reuter is responsible for providing an alternate means of disposal. The agreement is valid until the year 2010. 2. Identify the additional demand resulting from this amendment -provide calculations including assumed demand per square foot or dwelling unit. No additional demand will result from this amendment. 1 4. Identify the projected landfill/plant capacity and demand for the short and long range planning hori-ons as identified within the adopted comprehensive plan - provide demand projections and information regarding planned capacity expansions including year, identified sources and other relevant information. Contractual Minimum 2005 2010 Contractual Demand 15,621 17,183 Tons Per Year Tons Per Year Contractual Design 50,545 81,403 Capacity Tons Per Year Tons Per Year * The above figures are for Dania Beach only. 1 iu I , 5. Identify the existing and planned service to site. ' FPL currently provides service to the site. No additional services are planned. ' 6. Letter from service provider verifying the above information. Please see Exhibit H. E) RECREATION AND OPEN SPACE ANALYSIS 1. Provide the adopted level of service standard for the service area in which the amendment is located and the current level of service. LOS Standard: 3 acres per 1000 population Current LOS: 11.4788 acres per thousand population t This electrical substation is unmanned and will have no impact on the level of service. 2. Identify the parks serving the service area in which the amendment is located including acreage and facility type e.g. neighborhood, community or regional park Not applicable. Unmanned electrical substation. 3. Identify the additional need for park acreage resulting from this amendment. ' No additional need for park acreage will result from this amendment. 4. Ident fy the projected park needs for the short and long range planning horizons as identified within the adopted comprehensive plan - provide need projections and information regarding planned capacity expansions including year, identified funding sources and other relevant information. 2005 2010 Population Acres Acres per Population Acres Acres per ' Thousand Thousand 19,741 218.1 1 11.0481 21,362 218.1 10.2097 The above table uses permanent and seasonal population estimates contained in Section II H POPULATION PROJECTIONS (Page 3) of the City's 1999 Comprehensive Plan. The above table confirms 1 ' n additional acreage will not be required. According to the City's 1999 Comprehensive Plan, the City has more than an adequate amount of ' parklands in its inventory to cover additional population increases for the future. F) TRAFFIC CIR CULA TION ANAL YSIS 1. Identify the roadways serving the site and indicate the number of lanes, current traffic volumes, adopted level of service, and current level of service for each roadway. ' The site directly fronts and has main access through SE 51h Avenue just north of Sheridan Street and south of Dania Beach Boulevard. ' Unmanned substations are exempt from the concurrency requirements as there is an average of two (2) MONTHLY traffic trips associated with the maintenance of this existing facility — ie. Landscaping. No ' additional roadway impacts are associated with this amendment. 2. Identify the projected level of service for the affected roadways for the short (five-year) and long term (2010)planning horizons. Note source if not from the metropolitan Planning Organization plans and projections. N/A 7. Analyze the traffic impact from this amendment—calculate anticipated number of trips for the existing and proposed land use designation. Distribute the additional trips on the roadway network and identi the resulting level of service change for the short (S year) and long range (2010)planning horizons. ' No additional roadway impacts are associated with this amendment. G) MASS TRANSIT ANALYSIS (1999 Comprehensive plan does not contain Mass Transit sub-element) 1. Provide the adopted level of service standard for the service area in Which the amendment is located and the current level ofservice. Not Applicable. Unmanned electrical substation. 2. Identify the facilities serving the service area in which the amendment is located. N/A 1 `- 3. Identify the additional demand resulting from this amendment. N/A 4. Identify the projected mass transit capacity and demand for the short and long range planning horizons as identified within the adopted comprehensive plan — provide demand projections and information regarding planned capacity expansions including year, identified funding sources and other relevant information. ' N/A 5. Identify the existing and planned service to the site. ' N/A ' 6. Letter from service provider verifying the above information. N/A A) PUBLIC EDUCATION ANAL YSIS 1. Identify the existing public elementary and secondary education facilities serving the area in which the amendment is located. ' Not applicable. This amendment has no impact on school or educational facilities serving the area. Unmanned electrical substation. 2. Identify the existing school enrollment and permanent design capacity of the public elementary and secondary education facilities serving the area. Not applicable. 3. Identify the additional student demand resulting from this amendment - calctdations should be based on generation rates specified in the Broward County Land Development Code. ' None 4. Identify the planned and/or forded improvements to serve the area in which the amendment is located as included within the School Board's five year capital plan - provide student demand projections and information regarding planned permaneni design capacities and other relevant information. Not applicable. u 1 S. Identify other public elementary and secondary school sites or alternatives (such as site improvements, nominal fee lease options, shared use of public space for school purposes etc.), not identified in Item #4 above, to serve the area in which the amendment is located. ' None. 7. ANALYSIS OF NATURAL AND HISTORIC RESOURCES A) Historic sites or districts on the National Register of Historic Places or locally designated historic sites: None. B) Archaeological sites listed on the Florida Master Site File: t None. C) Wetlands: ' According to the June 13, 2000 Broward County Generalized Wetlands Map, this parcel does not contain wetlands. The site contains some mangroves to on ' the east side of the property. FPL will mitigate any impacts to the existing mangroves as part of the electrical substation upgrade. D) Local Areas of Particular Concern as ident fed within the Broward County Land Use Plan: This parcel is not identified as a LAPC or ESL. E) "Endangered" or "threatened species" or "species of special concern". If yes, identify, the species and show the habitat location on a map: ' None. F) Plants listed in the Endangered Plant Index for protection by the Florida Department of Agriculture and Consumer Services: None. G) Well-fields - Indicate whether the amendment is located within a well-field protection zone of influence as defined by Broward County's "Potable YYater Supply lVell-field Protection Zone of Influence" Ordinance. If so, spece, the affected zone and any provisions which will be made to protect the well-field: The site is not within a well-field protection zone of influence. �a 1 H) Soils - Describe whether the amendment will require the alteration of soil ' conditions or topography. If so, describe what management practices will be used to protect or mitigate the area's natural features: ' The site will be dredged, filled and graded where necessary. The site contains some mangroves east of the property. FPL will mitigate any impact to the existing mangroves as part of the upgrade to the electrical substation. I) Beach Access - Indicate if the amendment is on the oceanfront. If so, describe what impact, if any, it will have on public beach access: tThe site is not on the oceanfront. 8. LAND USE COMPATIBILITY Describe how the amendment is consistent with existing and proposed land uses in the area and what provisions have or will be made to ensure land use compatibility ' The purpose of this amendment is to request a change in land use from CON (conservation) to Utilities in order to allow compatibility with the County land use and the site's existing use which is an FPL electrical substation. The site is located on SE ' 5'h Avenue just south of Dania Beach Boulevard and North of Sheridan Street and has a county land use of Low (5) Residential. The site and the surrounding area are zoned RS-12000 (residential) and RS-6000 west of SE 5`h Avenue. The land use designation ' for the area surrounding the site is predominantly Conservation, with some Low Density Residential (L5) to the west of the site. The change in land use to "Utilities" will give FPL the ability to provide additional capacity and increased reliability in t order to better serve the electrical needs of the local community, while keeping compatibility with the existing and future land uses in the area. ' The substation facility is unmanned and has 24 hour/day continuous operation. The only use planned for this facility is to provide electrical service to the community. The facility is surrounded by a fence, which provides primary security to the site. All ' entrance gates have security locking systems. The station is equipped with electronic alarms connected by supervisory control to a central System Control Center. System ' Operators continuously monitor the status of equipment and systems at the station and can control equipment remotely to ensure safe operation of the facility. Maintenance of station equipment is accomplished by FPL crews on a periodic basis. The crews perform all maintenance activities within the enclosed equipment yard. Depending upon the type of equipment, maintenance schedules can vary between approximately one to five years. The upgrade to the FPL Dania Substation will be designed and constructed in accordance kith all applicable electrical utility safety standards and governmental regulations. Electric power is necessary for the public safety, health and welfare of the citizens of the City of Dania Beach. The Dania Beach Substation will improve FPL's ability to continue to provide safe and reliable electrical service to its customers. 9. HURRICANE EVACUATION ANALYSIS Hurricane evacuation re-analysis based on the proposed amendment, considering the number of persons requiring evacuation, availability of hurricane shelter spaces, and evacuation routes and times: The proposed amendment will not adversely impact the evacuation routes and times. ' 10. REDEVELOPMENT ANALYSIS Indicate if the amendment is located in an identified redevelopment area. If so, ' describe how the amendment will facilitate redevelopment and promote existing redevelopment plans: ' The amendment is not located in an identified redevelopment area. It. INTERGOVERNMENTAL COORDINATION Describe whether the proposed amendment affects adjacent local governments: ' The proposed amendment should have no affect on any other jurisdictions. 12. CONSISTENCY WITH GOALS, OBJECTIVES, AND POLICIES OF THE ' CITY OF DANIA BEACH LAND USE PLAN List of objectives and policies of the Future Land Use Element and other affected elements with which the proposed amendment is compatible: N/A 13. CONSISTENCY WITH GOALS, OBJECTIVES, AND POLICIES OF THE I ' BROWARD COUNTY LAND USE PLAN List of objectives and policies of the Broward County Land Use Plan with which the proposed amendment is compatible: Goal 01.00.00, Objective 01.01.00, Policy 01.01.02 Objective 01.02.00, Policy 01.02.01 and 01.02.02 Goal 08.00.00, Objective 08.01.00. Policy 08.01.20 16 Objective 08.03.00, Policy 08.03.01 14. CONSISTENCY WITH THE STATE COMPREHENSIVE PLAN Listing entitled "Consistency of the Local Comprehensive Plan Amendment with the State Comprehensive Plan", which lists the State Comprehensive Plan goals and policies (Ch. 187) which are addressed by the plan amendment: (16) Land Use (a) Goal — In recognition of the importance of preserving the natural resources and enhancing the quality of life of the State, development shall be ' directed to those areas which have in place, or have agreements to provide, the land and water resources, fiscal abilities, and service capacity to accommodate growth in an environmentally acceptable manner. There will be minimal ' impacts on the natural and built environment as a result of this amendment. This site will not produce any solid waste, almost no ADT's, no pollution nor cause a reduction in the level of service of public facilities and services. 15. POPULATION PROJECTIONS 1. Population projections (indicate year): ' 2000 2005 2010 Permanent 17,093 17,964 19,439 Seasonal 1690 1777 1923 There is no direct increase in population associated with this amendment. 1 2. Relationship of the amendment to the analysis (included in the plan -9J-5.006(2)(c)) of the land needed to accommodate the projected population: There is no direct increase in population associated with this amendment. 3. Revised population projections (ifapplicable). Not applicable. d. 471ether the proposed development (if it prorides housing) is proposed to meet the housing needs of the projected population as identified in the local plan: The proposed amendmen, does not provide housin-. 1 ' 16. ADDITIONAL SUPPORT DOCUMENTS Other support documents or summary of support documents on which the recommendations are based: None at this time. 17. PLAN ELEMENTS A) THE ENTIRE ELEMENT BEING AMENDED: ' The local land use plan will be recertified by the Broward County Plannin.- Council. B) PROPOSED TEXT CHANGES: None. C) FUTURE LAND USE MAP SHOWING THE BOUNDARY OF THE SUBJECT PROPERTY, SURROUNDING STREET NETWORK, SURROUNDING ' FUTURE LAND USES, AND NATURAL RESOURCES (REFER TO 9J-5.013(1)(a)): See Exhibit B. D) EVALUATION AND APPRAISAL REPORT (IF DONE IN CONJUNCTION WITH THE PROPOSED AMENDMENT): N/A. 1 t 1 is 1 ' 1 1 1 1 EXHIBIT A SKETCH AND DESCRIPTION Sketch and Legal Description 1 1 DANfA BFACN ' BOULEVARD STiRiJNG S Z rE ' ROAD SE 3rd ST. lo xW SE 3rd TERR. t ' r o Z W ' 2--51—42 a fY Q w uw7 41 i� SHERIDAN STREET x t � _ LOCATION SKETCH NOT TO SCALE the 'Ides' 472 feet of the North 316.04 feat of the Southwest Quarter ' (SW 1/4) of the Nothwest Quarto (N'9 1/4) of the Northwest quarter (N'Vl 1 !4) of Section 2, Township 5)1 South, Range 42 East, ¢roward ' County, Florida, LESS AND EXCEPT the 'Nest 35 feet thereof, and LESS AND EXCEPT THEREFROM that certa;n portion conveyed to the City of Dania, a municipal carporation cf the State of Florida, by Oust Claim ' Deed doted ,unwary 31, 1953, recorded May 211, 1953, ;n Of+cia1 Records Eaok 1227, Page 19, of the public Records of E!rcword County, Florlda, cid lor;& situate in arow3rd Cxinty, Fleride and conto,' ing 130,601 ' squa-e feet (2.9S3 acres) more or less 1 1 1 1 t 1 1 1 EXHIBIT B SITE LOCATION MAP 1 1 1 EXHIBIT C EXISTING LAND USE J City Of Dania Beach t Department of Public Services �•,��'� Office of the Director December 6, 2006 Daniel Habibe Calvin. Giordano & Associates- Inc. 1300 Eller Drive Ste 600 Fort Lauderdale. FL 33316 1 Re: 301 SE 5°i Ave, Dania Beach, 33004 (Folio Number: 5142 02 00 0040) 1 ' Mr. Habibe. The following letter is in response to your request for the City of Dania Beach to verify the water and see%er to 'he above referenced location for your Land Use Plan Amendment. • You are correct: There is no septic tank servicing the site currently. There will not be a septic tank servicing the proposed site. • The City of Dania Beach currently is not providing kvater & se�,ticr to the site. Water is located at the site. The water meter was removed. Scwer facilities currently are located on the West side of'SE 5`j' Avenue. The o%%ner will be responsible for all costs to brine utilities to site. • You are correct: Wastewater from this site will he treated by the Hollywood Wastewater I rcatment Plan'. Should you have any questions please contact m% oft-ice at (954) 92-4-37q'_. Sincerely. ------- Dominic F. Orlando. P.E. C: Lam Leeds Leo %� illiams 1 1 1 1 EXHIBIT H ' SOLID WASTE VERIFICATION LETTER Ftatide Pe r i Ughl CwW". P.T sat 14tltl Ana Beek FL IWA-UM ' FPL ' November 13, 2006 Hoyt Holden t Calvin Giordano and Associates, Inc. 1800 Eller Drive, Suite 600 Fort Lauderdale, FL 33316 ' Re: FPL Dania Substation •301 SE 5th Avo. Dania Beach, FL(Solid Waste) ' To Hoyt Holden: ' The following letter will serve as conffu nation that Florida Power and Light, Company provides pick-up of any and all solid waste generated at the above referenced property. Please note that this is an unmanned substation which generates no solid waste. ' For further assistance please do not hesitate to contact me at (561) 694-4093. ' Sincerely, 1 Bruce Barber Project Manager, Siting and Permitting Section Florida Poser& Light. Company 1 ' en F'C GroN CFapaar CITY OF DANIA BEACH Agenda Item # 9 Agenda Request Database Date of Commission Meeting: 3-25-2008 Public Hearing ❑ Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid /RFP ❑ Presentation ❑ Continued from: RESOLUTION NO.2008-048 A RESOLUTION OF THE CITY OF DANIA BEACH,APPROVING THE VARIANCE REQUEST SUBMITTED BY MANSEL AND JAMI JEFFERS FROM THE BROWARD COUNTY ZONING CODE,SECTION 39-275"YARD ENCROACHMENTS FOR ACCESSORY STRUCTURES',FOR PROPERTY LOCATED AT 4405 SW 35TH AVENUE,DANIA BEACH;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. u M1 , rear d+ .�. m. „oru,. t-� ,a-G , �. . „ Dept: Acct#: Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ y'� ,E- i ad ...� ... ,� 3 i' ¢a E 3 �v,�p �aa Arlo ,,I Ii a ,; ��4 v v al , �Y ia!�ffi TO kFH i �t I U y J c r 1 6t a s I EF d tp, ,.v�; raua:�,..��.,., . .. . �L2,.A ,Idd:!a , 1 Yaa,CI ..,_..h i,..ul n.a.,,_,__.,_,aY h .m....... ........in ii_, .,......I. VA-84-07: Variance to allow 6 inch accessory building setback; code requires 5 feet. Resolution Staff Report Application Mailing List Location Map Mailing List Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager Date jn V.n�, N, KP se # Commission Action: Approved: 7 Denied: ❑ Continued to: ❑ RESOLUTION NO. 2008-048 A RESOLUTION OF THE CITY OF DANIA BEACH, APPROVING THE VARIANCE REQUEST SUBMITTED BY MANSEL AND JAMI JEFFERS FROM THE BROWARD COUNTY ZONING CODE, SECTION 39-275 "YARD ENCROACHMENTS FOR ACCESSORY STRUCTURES", FOR PROPERTY LOCATED AT 4405 SW 35Tn AVENUE, DANIA BEACH; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Broward County Zoning Code, Section 39-275, prescribes the yard encroachment regulations for accessory structures, for properties within the City of Dania Beach;and WHEREAS,Mansel and Jami Jeffers,property owners,have applied for a variance(VA-84- 07)to allow a six(6)inch side yard setback associated with the installation of an accessory building for property located at 4405 SW 35`h Avenue, Dania Beach; and WHEREAS, the Planning & Zoning Advisory Board on March 19, 2008, recommended approval based upon the criteria set forth in section 10.13 of Article 10, of Chapter 28,"Zoning",of the Code of Ordinances of the City of Dania Beach; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that certain application for variance (VA-84-07) as described above (from requirements in Broward County Zoning Code,"Section 39-275"a copy of which is attached as Exhibit"A" is approved. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on 2008. ALBERT C. JONES MAYOR-COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS BY: THOMAS J. ANSBRO CITY ATTORNEY 2 RESOLUTION#2008-048 Location Map: 1•G Daniw COIOff Canal Q Fii5j5LBHd SM" R=3 t r+ th sw•44r_x•sT N O le w sw as � c J CORSI1t o R-1 C 4 N CO T Q ? N w c w F f6 S �Q F- J Q > O F u3i L ,� GC d LL Nf A 7 C-2 C-2 GRIFFIN:RD City of Dania Beach, Florida Department of Community Development Planning and Zoning Division (954) 924-3645 Phone www.daniabeachfl.gov General Development Application ❑ Administrative Variance ❑ Assignment of Flex/Reserve Units ❑ Land Use Amendment Inge ❑ Plat li }fop +1��fIIJ1E ❑ Plat Delegation Request ❑ Rezoning Z 1 7D07 Date Rec'd: 1 ❑ Site Plan DEC ❑ Special Exception Petition No.: V i, ❑ Trafficway Waiver Nanning A Variance Department ❑ Roadway Vacation ❑ Extended Hours ❑ Other: THIS APPLICATION WILL NOT BE ACCEPTED UNTIL IT IS COMPLETE AND SUBMITTED WITH ALL NECESARRY DOCUMENTS. Refer to the application type at the top of this form and "Required Documentation" checklist to determine the supplemental documents required with each application. For-after the fact applications, the responsible contractor of record shall be present at the board hearing. Thei failure to attend may impact upon the disposition of your application. As always, the applicant or their authorized legal agent must be present at all meetings. All projects must also obtain a building permit from the City's Building Department.Location Address: yyDS SW 35-tN Ave Ff Z^yyeewl j/ol�orr Lot(s): . 3 / Block: c2 Subdivision: ..1�Ad! 5 Recorded Plat Name: �i1NSrG 4u JwiT&C5 AND .GOT 3/,8/ockar 0FDA✓i5 le-5 Folio Number(s): 50'/oZ 3 �00 D7W Legal Description: Applican onsultant/Legal Representative (circle one) /'/aitlSi'.� � 'L. Address of Applicant: 11y05 SW 35- tyA le BusinessTelephone:330-// Home_ 30-,2 Fax: /1 Name of Property Owner: /'20N5GL AYP J4Ami Address of Property Owner: /SBlD&r /1/ Cu, C4W76AI 0 6 1�y70� Business Teiephone 330-y7-5919 Home:330-AV Q 7 Fax: !ip #V o/a bow 6rnlo/i�' Ydtr /fgp .s 6rof �'oNva+ LvnBpe, Too* DowAv �*,1v,6 4 Explanation of Request:f " byih' For plats please provide proposed plat Name for Variances please attach Criteria Statement as per Article 10.13 of Chapter 28, Zoning Code. Prop. Net Acreage: Gross Acreage: Y2 Lcreage: Prop. Square Footage: i�� m? Existing Use: Si�9lr Apk& 140if Proposed Use: Is property owned individually, by a corporation, or a joint venture? -Tn/,9/✓/DUA� I understand that site plan and variance approval automatically expires within 12 months of C' Commission approval, pursuant to Ordinance No. 2005-040. Applica;ot/O� lgnatura ?ri tilanre va e APPLICANT, CONSULTANT, OR LEGAL REPRESENTATIVE NOTARIZED SIGNATURE Sworn to and subscribed before me Applicant/Consultant/Representative: This day of 20_ Signature: Date: Sign Name of Notary Public (Print Name) State of( ) Print Name of Notary Street Address, City, State and Zip Code Comm'ssion Expires: Seal: Telephone No. & Fax No. INDIVIDUAL OWNER NOTARIZED SIGNATURE: This is to certify that I am the fee simple owner of subject lands described above and that I have authorized (Applicant/Consultant/Representative) to make and file the aforesaid application. Sworn to and subscribed before me Owner: �ANSrG GySriS fvEYM�(V f This �L-l _day of 4_ 20V Signature T �94. Date: �/�ZaNSPL W �Irc �Tavc Ta FFeR S Sign Name of No JPublic (Print Name) State of( �%lp� (Qw�wtl-e �Q Yrl t� yypS S w 3S�` AdP La�oP�glr FL 333/2 Print Name of Notary Street Address, City, State and Zip Code Commission Expires: j30-agy 5,2�7 33D y77-5�0 �� TAMME JAtIAFB Telephone No. & Fax No. Nolary Public-state of Florida s �ExpeesPp20,2DJ5 U�l MyCamrrd's %a Commission# DD311419 Bonded By Nalional Wary Asn. MARATHON ASHLAND Petroleum LLC SHEET REFINERY MAINTENANCE DEPARTMENT AFE WORK ORDER SUBJECT DRAWING BY CHECKED eV APPROVED By DATE 0427-4(06198) ,! Ale Ilm? AN E.[?5Tis✓9 . 4w-1 ill/P;�y gle f Dow.✓ .9// a F t/ir DA�lAgeo AvMlx2 It k1-6u1'/Y' IA/r sr�evcsY10- I/ e14 crc aee 7-11c4f ln AOVV& Y'fir of o✓e lve, �wz eS weer ibrjo�'a/ yb 5� �► m,+��e im o.���i—. VIP Aoe A No>oRizfv /ram (2001 row .(qNv ,Ap�P27y wAto e -fAe l7uf/Dra/9 is /o 9i� /�iS �itouq� SHEET MARATHON ASHLAND Petroleum !!C A� REFINERY MAINTENANCE DEPARTMENT WORK ORDER SUBJECT DRAWING er CHECKED BY APPROVED BY DATE f fi jf Qi t 1 1� f - I 1 s , _Cr � 7 �' r✓rt� / (jJ fjC--,,I -J S yyo6 /i�� T j �� f y2� P e2r / E! y � _ - / \ \ - HOPE � ƒ N §! 1 ! »B Phmmng Department y�d o_ jr j z - F le Yr) ��°jai �✓' 'v�'� � � � � �wr- ,:''( 0 I r a dh f f';/ '!a YV.2X� ZXr?t o?X'G 4 N?/ �'?. .�.. wir/( ��,_.�._,�(•l 1 i Ian ,��,Na !fir✓r, r>�,,.IP;,,.f:,ls S'o�1Y� ,,r�-�' VrP i S (7nP EXrif+ w9Y�d 'Al i r1 Cox 0 i�wLLP��,/P,� Eoo[✓(c".-I 'fY. S P E'?) CDUPc F!/ �/ rt PO ()r.ysau•�, a 9 n/DG t' V<%^T e✓ e7-Al ('IV /S $f%',✓n7 c�Ui/'/�!!" s� i",'" PAR 1 7 NOS Running Department 4 i � C �k I 1 I � 1 01 i 10731 R 1 7 Plafi ing BRENNAN ENGINEERING, INC. 1600 S. Dixie Hwy. Ste. 400, BOCA RATON, FL. 33432 Tel: (561) 392-3748 • Fax: (561) 392-4833 March 3, 2008 MEN@ MAR 1 7 2008 City of Fort Lauderdale Building Department Department Planning Fort Lauderdale, FL 33311 Re: Jeffers Residence 4405 SW 35a' Av Fort Lauderdale, FL 33312 Subject: Special Engineer Inspection of Gazebo To Whom It May Concern, At the request of the homeowner, on March 1, 2008, Brennan Engineering, Inc. performed a final inspection and approved the "As Built" 11' x 8' x 8' hgt. Gazebo located at the NE Comer of the property. Prior to this final inspection, the contractor was required to expose the fi-aming attachment to the footing and the overall framing of the gazebo. Further, an analysis of the existing framing was performed and the contractor was required to retrofit the areas as necessary. Once completed, all work was inspected and approved. This letter is to certify that the "As Built" Gazebo, to the best of our knowledge and belief, based on the inspections will support the loads required by the Florida Building Code. If you should have any questions or need any further information, please do not hesitate to contact us. Sincer y, {� 0 CQd$ Raco Brennan, PE #5 11 STRUCTURAL ENGINEERING AND INSPECTIONS CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato, City Manager FROM: Corinne Lajoie, AICP, Principal Planner(f Kristin Dion, Plannerj--A APPLICANT: Mansel and Jami Jeffers REQUEST: VA-84-07: Variance to allow 6 inch accessory building setback; code requires 5 feet. LOCATION: 4405 SW 35th Avenue. The applicant is requesting approval of a boat house located 6 inches from the side property line. The Broward County Zoning Code requires a 5 foot side setback. The property owner has already installed this structure. It is a replacement of a dilapidated structure at the same 'location. The work was completed prior to applying for a building permit, and Code Compliance has issued a violation on this property. PLANNING AND ZONING BOARD RECOMMENDATION The Planning and Zoning Board will hear this item on March 19, 2008. STAFF RECOMMENDATION At the discretion of the City Commission. VA-84-07 MAR i 7 7M NOTICE OF PUBLIC HEARING CITY OF DANIA BEACH Pinning ang Depsal°€vent NOTICE IS HEREBY GIVEN that a public hearing will be held before the City Commission, on Tuesday March 25, 2008 at 7:00 p.m., or as soon thereafter as possible in the Dania Beach City Commission Room, Administrative Center, 100 West Dania Beach Blvd., Dania Beach, Florida 33004, for the purpose of hearing any comments which might be made to the following request: VA-84-07—Variance request by Mansel and Jami Jeffers to allow a six (6) inch side yard setback associated with the installation of an accessory building for property located at 4405 SW 35th Avenue, Dania Beach. (Broward County Zoning Code Sec. 39-275, "Yard Encroachments for accessory structures" requires a 5 foot setback in a residential zoning district.) Legally described as: Lot 31, in Block 2, of Davis Isles, according to the Plat thereof, recorded in Plat Book 29, at Page 19, of the Public Records of Broward County, Florida. Copies of the proposed request are available for viewing in the Community Development Department, 100 West Dania Beach Blvd., Dania Beach, Florida between the hours of 8:00 a.m. and 4:00 p.m., Monday — Friday; please call (954) 924-6805 x3645 for more information. Interested parties may appear at the public hearing and be heard with respect to the proposed petition. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk's office, 100 W. Dania Beach Blvd, Dania Beach, FL 33004, (954) 924-6800 x3623, at least 48 hours prior to the meeting. Any person who decides to appeal any decision made by the Planning and Zoning Advisory Board or the City Commission with regard to any matter considered at a meeting or hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to based. Lou Ann Cunningham Planning Associate Mailed: Friday,March 14, 2008 See Reverse side of this notice for a location map of the site G�C Ft /Z Due -�-Ae (9✓,lot, F S"/©S S 4 - 35TA A F s 70 OUf n-ru2 r,SLl�4qq IY4Y/7 gG- �s 0-7 J W Why SA) 3rAvf- 3 4--3 s,5� J J. `tgo6 s w ssA C VA-84-07 NOTICE OF PUBLIC HEARING CITY OF DANIA BEACH NOTICE IS HEREBY GIVEN that a public hearing will be held before the City Commission, on Tuesday. March 25, 2008 at 7:00 a.m., or as soon thereafter as possible in the Dania Beach City Commission Room, Administrative Center, 100 West Dania Beach Blvd., Dania Beach, Florida 33004, for the purpose of hearing any comments which might be made to the following request: VA-84-07— Variance request by Mansel and Jami Jeffers to allow a six (6) inch side yard setback associated with the installation of an accessory building for property located at 4405 SW 35th Avenue, Dania Beach. (Broward County Zoning Code Sec. 39-275, "Yard Encroachments for accessory structures" requires a 5 foot setback in a residential zoning district.) Legally described as: Lot 31, in Block 2, of Davis Isles, according to the Plat thereof, recorded in Plat Book 29, at Page 19, of the Public Records of Broward County, Florida. Copies of the proposed request are available for viewing in the Community Development Department, 100 West Dania Beach Blvd., Dania Beach, Florida between the hours of 8:00 a.m. and 4:00 p.m., Monday — Friday; please call (954) 924-6805 x3645 for more information. Interested parties may appear at the public hearing and be heard with respect to the proposed petition. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk's office, 100 W. Dania Beach Blvd, Dania Beach, FL 33004, (954) 924-6800 x3623, at least 48 hours prior to the meeting. Any person who decides to appeal any decision made by the Planning and Zoning Advisory Board or the City Commission with regard to any matter considered at a meeting or hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to based. Lou Ann Cunningham Planning Associate Mailed: Friday, March 14, 2008 See Reverse side of this notice for a location map of the site U) W Ll- OD O O W Z V p LL Q m N LL W Fy Q LU > > r U L6 0 W J_ Q r r- r rr r (DLO (Dco vvvvv � vvvv inL9v9I? u? 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N 4 13 r 7 ii i ili� �I tk 4 , �C t` T # Ys j R . .".—t. �'" i,'. ._r,.di.ip �! aH :VA-15-08: Variance to allow a 7.4 foot finished floor elevation for a single family residence. Code requires 8 feet. Resolution Staff Report Application Mailing List Location Map Mailing List Survey Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 v 1,. r Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager Date C1tt iEterk flee. s Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ RESOLUTION NO. 2008-049 A RESOLUTION OF THE CITY OF DANIA BEACH, APPROVING THE VARIANCE REQUEST SUBMITTED BY CLANCY NANAN REPRESENTING PROPERTY OWNERS CLYDE AND VICTORIA NANAN,FROM CHAPTER 12, ARTICLE III, "HAZARD REDUCTION", SECTION 12-52, FOR PROPERTY LOCATED AT 260 NW 14T11 WAY,DANIA BEACH,IN AN AREA ZONED RD- 8000 RESIDENTIAL, DANIA BEACH; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Dania Beach Code of Ordinances, Chapter 12, Article III, Section 12-52 prescribes the finished floor elevation requirements for the City of Dania Beach; and WHEREAS, Clancy Nanan representing property owners Clyde and Victoria Nanan, has applied for a variance(VA-15-08)to allow a proposed finished floor elevation of 7.4 feet above sea level for a single family residence (8 feet is required) for property located at 260 NW 14`h Way, Dania Beach; and WHEREAS,the Planning&Zoning Board on March 19,2007 recommended approval of the variance request, based upon the criteria set forth in Section 10.13 of Article 10, of Chapter 28, "Zoning", of the Code of Ordinances of the City of Dania Beach; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that certain application for variance (VA-15-08) as described above (from requirements in Chapter 12,Article III,Section 12-52), a copy of which is attached as Exhibit A is approved. Section2. That all resolutions arts ofresolutions in conflict with this Resolution are or parts repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on 2008. ALBERT C. JONES MAYOR-COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS BY: THOMASJ. ANSBRO CITY ATTORNEY 2 RESOLUTION#2008-049 Location Map: C-3 NN 3RD ST r Proposed site Z TRM O VW2ND3ER u N ' ROMOS CO RD-8000 z O O r � ND TER e > 3 a z C z 16 z C !0 Z RN'3NDST RS-6000 CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato, City Manager FROM: Corinne Lajoie, AICP, Principal Planneri✓6—/-- Kristin Dion, Planner APPLICANT: Clyde and Victoria Nanan. REQUEST: VA-15-08: Variance to allow a 7.4 foot finished floor elevation for a single family residence. Code requires 8 feet. LOCATION: 260 NW 14 Way. The applicant is requesting a variance to allow the construction of a single family residence with a finished floor elevation that is 7.2 inches lower that the 8 feet that is required by Code. The building permit was submitted and approved showing the required 8 foot finished floor elevation. The foundation has already been poured. The spot survey shows the actual elevation at 7.4 feet. FEMA requires a 7 foot finished floor in this location, however City Ordinance requires FEMA plus 1 foot, therefore an 8 foot elevation is required. PLANNING AND ZONING BOARD RECOMMENDATION The Planning and Zoning Board will hear this item on March 19, 2008. STAFF RECOMMENDATION The City Engineer recommends that the builder add the 7.2 inches of concrete required to meet the City approved plans. Plans were approved showing an 8 foot finished floor which satisfies the City's requirement of FEMA plus 1 foot. According to the City Building Official the ceiling height is 9 foot. If the concrete is added to the slab, it will still allow an 8 foot ceiling height. However, the doors will require changing along with the rough plumbing. City Planning Department leaves recommendation to the discretion of the City Commission. Sec. 12-34. Variance Procedures. (a) The city commission shall hear and decide appeals and requests for variances from the requirements of this chapter. (b) The city commission shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determination made by the building official in the enforcement or administration of this chapter. (c) Any person aggrieved by the decision of the city commission or any taxpayer may appeal such decision to the circuit court of Broward County, as provided in the Florida Statutes. (d) Variances may be issued for the reconstruction, rehabilitation or restoration of historic structures without regard to the procedures set forth in the remainder of this section, except for subsection (h)(1) and (4), and provided the proposed reconstruction, rehabilitation, or restoration will not result in the structure losing its historical designation and the variance in the minimum necessary to preserve the historic character and design. (e) In passing upon such applications, the city commission shall consider all technical evaluations, all relevant factors, all standards specified in other sections of this chapter; and (1) The danger that materials may be swept onto other lands to the injury of others; (2) The danger of life and property due to flooding or erosion damage; (3) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; (4) The importance of the services provided by the proposed facility to the community; (5) The necessity of the facility to a waterfront location, in the case of a functionally dependent facility; (6) The availability of alternative locations, not subject to flooding or erosion damage, for the proposed use; (7) The compatibility of the proposed use with existing and anticipated development; (8) The relationship of the proposed use to the comprehensive plan and floodplain management program for that area; (9) The safety of access to the property in times of flood for ordinary and emergency vehicles; (10) The expected heights, velocity, duration, rate of rise and sediment transport of the flood waters and the effects of wave action, if applicable, expected at the site; and (11) The costs of providing governmental services during and after flood conditions including maintenance and repair of public utilities and facilities such as sewer, gas, electrical, and water systems, and streets and bridges. (f) Upon consideration of the factors listed above, and the purposes of this chapter, the city commission may attach such conditions to the granting of variances as it deems necessary to further the purposes of this chapter. (g) Variances shall not be issued within any designated floodway if any increase in flood levels during the base flood discharge would result. (h) Conditions for variances: (1) Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief; and in the instance of a historical building, a determination that the variance is the minimum necessary so as not to destroy the historic character and design of the building. (2) Variances shall only be issued upon (i) a showing of good and sufficient cause, (ii) a determination that failure to grant the variance would result in exceptional hardship, and (iii) a determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisance, cause fraud on or victimization of the public, or conflict with existing local laws or ordinances. (3) Any applicant to whom a variance is granted shall be given written notice specifying the difference between the base flood elevation and the elevation to which the structure is to be built and stating that the cost of flood insurance wilt be commensurate with the increased risk to life and property resulting from th e reduced lowest floor elevat ion. (4) The building official shall maintain the records of all appeal actions and report any variances to the Federal Emergency Management Agency upon request. CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT ROUTING SHEET PLEASE REVIEW SITE PLAN AND E NTS IF.ANY Route Date 3/4/2008 A-16-08 MAR 1 � 1t)�6 Project Clyde&Victoria Nanan „ olio 50-42-33-15-D010 Flood Elevation Variance S l anni ntJ PLEASE REVIEW THE ABOVE REFERENCED PR 1 me BE INCORPORATED IN THE COMMUNITY DEVELOPMENT DIRECTOR'S STAFF DATION TO THE PLANNING AND ZONING BOARD AND CITY COMMISSION.THANK YOU. Route Via: Mail ❑ Pick Up In-house ❑ Fire Marshal ❑ Landscape ❑ BSO ❑ Public Services Planner❑ Other Consultants ❑CGA Approved as submitted ❑ DenieNX Comments must address prior ❑ Approved w/conditions ❑ to PZ/Commission hearing List Conditions F/N/SHEF7 FLoo✓L gLEVAT/onJ sy�4GL 9 FOILM FLooA ELEVATloN PLUS i.o FooT. SHow FFMA FtpoD ELEVRTIoN. -qOw D6TiA/LS A� CAT�I� 8,�4SIn1 zoo S Signature Date 'DOM/nJl� � Oi2L�n�bo Print Name u City of Dania Beach, Florida Department of Community Development Planning and Zoning Division (954) 924-3645 Phone www.daniabeachfl.gov General Development Application ❑ Administrative Variance ❑ Assignment of Flex/Reserve Units ❑ Land Use Amendment EN���l � tJ ❑ Plat MEMO ❑ Plat Delegation Request ❑ Rezoning FEB 2 9 P008 Date Rec'd: ❑ Site Plan ❑ Special Exception Petition No.: V -uo-C)2 ❑ Trafficway Waiver Planning Department ❑ Roadway Vacation ❑ Extended Hours ❑ Other: THIS APPLICATION WILL NOT BE ACCEPTED UNTIL IT IS COMPLETE AND SUBMITTED WITH ALL NECESARRY DOCUMENTS. Refer to the application type at the top of this form and "Required Documentation"checklist to determine the supplemental documents required with each application. For after the fact applications, the responsible contractor of record shall be present at the board hearing. Their failure to attend may impact upon the disposition of your application. As always, the applicant or their authorized legal agent must be present at all meetings. All projects must also obtain a building permit from the City's Building Department. Location Address: 2 6 O N W l y W 4.X D N 1 A Pj�E)I G P Lot(s): Block: Subdivision: Recorded Plat Name: r Folio Legal Description: Applicant/Consultant/Legal Representative (circle one)t1 �>✓.41JCY NAN4I✓ Address of Applicant: r0 �T O s (w 2 S AV e Ff • biuD• FL 33 3/ Z BusinessTelep�hon $�Z-`�6oc{10 F1omeJ Q ��-Z573 Fax: `I a7- Y97 ? Name of Property Owner: (_ e-YDE a' V l G TO IZtA NR'NA Al Addre//ss of Property Owner: '7$y 3 s W 2 5 RVP - Ef• /L40 D, FG 33 3 / Business Telephone: S12 -�y/0 C4Home:9 83 - 2 S7 7j Fax: > 9 8 7- �!8 7 Explanation of Request: S�C>CA- For Plats please provide proposed Plat Name for Variances p/ease attach Criteria Statement as per Article 10,13 of Chapter 28, Zoning Code. Prop. Net Acreage: Gross Acreage: Prop. Square Footage: Existing Use: Proposed Use: Is property owned individually, by a corporation, or a joint venture? I understand that site plan and variance approval automatically expires within 12 nths of City ommission approl%/gal, pursuant to Ordinance No. 2005-040. -- V�.��orztu. a��chu.yJ' 1�� • 29, 7ou� . Applicant/Owner signature Print Name Date APPLICANT, CONSULTANT, OR LEGAL REPRESENTATIVE NOTARIZED SIGNATURE Sworn to and subscribed before me Applicant/Consultant/Representative: This 2%k day ofF,b� 200% Signature: / CL � Date: a ( n s n Name Notary Public (Print Name) fate of(��L• ) Print Name of Notary Street Address, City, State and Zip Code Commission Expires: ��Iglzolo . Telephone No. &Fax No. ;_"V:.;�;; JANICESAUNDERS `,,,� �: Notary Public.Stata of Florida . ,€'" mission Expires Jul 18,2010 d.' "" Bonded By National Note INDIVI U L ZED SIGNATURE: This is to certify that I am the fee simple 7 -q f biect lands d sc'ri/bed above and that I have authorized (Applicant/Consultant/Representative) �y [—�NC� �/v/�N to make and file the aforesaid application. Sworn to and subscribed before me Owner: �C A �N�� This 2q•l.lt day of Februa 20 D8• p �� Signature: f t I^ I j Date: f b• 2 `j, Z 0 0 f/l r t ois1y+ AA gn Nam f Notary Public (Print Name) State of( -7-L , ) Iranlce SaundC.-S . Print Name of Notary Street Address, City, State and Zip Code Commission Expires: 7 (e Zo/D. Seal: - Telephone No. &Fax No. ,,,,,, JAIJICE SAUIJDERS ;z� +n Notary Public-state of Florida • Nty Commission Expires Jul 18,2010 3 4f conndsion#DD 575415 .• ponded By National Notary Assn. FEB 0 3 2BOB To whom it may concern: Planning Department I am writing this letter concerning the elevation problem that I'm having with a house that I am constructing at 260 NW 14 Way in Dania Beach Florida. I have taken elevations from two of the most recently developed homes in back of my house, and have found that these elevations are 2 feet above the crown of the road: The house at 260 NW 14 Way (the house that I'm building) is 2.5 feet above that crown of the road. At my meeting I will provide you with pictures, and professionals in this field which will show you that there is no need to raise my house any higher then it already is. I have lived in Dania all my life and most of my family members still reside there. I promise you that I will try me very best to provide that right presentation so every member of the committee will have a clear view of the problem that I am having. Thank you Very Much Clancy Nanan 954-812-8410 VA-15-08 NOTICE OF PUBLIC HEARING CITY OF DANIA BEACH NOTICE IS HEREBY GIVEN that a public hearing will be held before the City Commission, on Tuesday, March 25, 2008 at 7:00 p.m., or as soon thereafter as possible in the Dania Beach City Commission Room, Administrative Center, 100 West Dania Beach Blvd., Dania Beach, Florida 33004, for the purpose of hearing any comments which might be made to the following request: VA-15-08 — Variance request by Clancy Nanan representing property owners Clyde and Victoria Nanan to allow a 7.4 foot finished floor elevation for a single family residence located at 260 NW 14 Way, Dania Beach, in an area zoned RD-8000 Residential. (Chapter 12, Flood Damage Prevention, Article 111, requires 8 feet.) Legally described as: The North 70 Feet of the South 490 Feet of the East 70 Feet of Block "A", Sun Gardens First Addition, according to the Plat thereof, as recorded in Plat Book 30, Page 21, of the Public Records of Broward County, Florida. Copies of the proposed request are available for viewing in the Community Development Department, 100 West Dania Beach Blvd., Dania Beach, Florida between the hours of 8:00 a.m. and 4:00 p.m., Monday — Friday; please call (954) 924-6805 x3645 for more information. Interested parties may appear at the public hearing and be heard with respect to the proposed petition. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk's office, 100 W. Dania Beach Blvd, Dania Beach, FL 33004, (954) 924-6800 x3623, at least 48 hours prior to the meeting. Any person who decides to appeal any decision made by the Planning and Zoning Advisory Board or the City Commission with regard to any matter considered at the meeting or hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to based. 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ADDRESS: 280 N.W. 14 th Way Dania Beach, Florida 33004y� CERTIFIED TO: Clancy Nanan 650.41' TRACT "A" m s N. W. 14TH WAY ��' \•\�•,� 70.00'PLAT SUN GARDENS (26-37) LOCATION SKETCH ( NOT TO SCALE) FEB 2 9 2008 Planning Department N. W. - - WAY NI ASPHALT PAVEMENT CATCH I BASIN SET1/2'IRON 0y J, 70.00' ' FOUND3/4- PIPE&CAP 7' � IRON PIPE L53407 N IJ pp CHAIN LINK FENCE - eAEe".rn GMIN LINK FENCE 16A'Ee IA'N 25.5' W .0' 30.1' yF ` o w UNDER CONSTRUCTION o (WALLS UP) 13.61 u w 19.5' 0' SET VT'IRON PIPE&CAP 0" P v, OF SET1.ONV °p C 963E CHAIN LINK FENCE 70.00' 0.1'E F} 0.3'W 613'8 CHAIN LINK FENCE "A•weoew 31 SET1/2"IRON WALL 08W PIPE&CAP ENCROACHING F NCE LS3487 SPOT SURVEY&ADDRESS CHANGE =5/08 Underground locations and/or underground encroachments, Not valid without the signature and the original raised seal of if any, are not shown unless otherwise indicated. a Florida Licensed Surveyor and Mapper. This survey was not abstracted for easements and/or right-of-way of record. Dated this 29th day of MARCH 2O05 A.D. Elevations are relative to National Vertical Datum of 1929. 7 Benchmark: NAIL&DISC 3487,>'E.OF CENTERLINE N.W.14TH WAY& / N.LINE#250 ELEVATION=6.14' Bearings based On : N.ARROW BASED ON ASSUMED DATUM CENTERDNE PETER BLANDINO SR. N. W.14TH WAY NORTH Surveyor and Mapper No. LS3487 Drawn by P.B.S. Checked by P.B.S. Scale 1" =20' State of Florida CITY OF DANIA BEACH Agenda Item # Agenda Request Database Date of Commission Meeting: 3-25-2008 Public Hearing ❑ Adopt Resolution ❑ Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid 1RFP ❑ Presentation ❑ Continued from: Discussion and Possible Action , Dept: Acct#: Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ .#, _ .°.+� d I'"lHrk" !" a , �"3 iEs"'I�'� "U a ! r,,l�s !Y rvu ��yYi,, r v" !y a�q,....,r Y+S,t }f ! 1 �l ..� R, a ar � r;;.. rr.,tu,a.l,d#T� ,;.,.l.C ,t.Ee. .�ai$�?�I"�£ai!I�E,9: .I s. _ ;,1,°, u, .....�+,yl��A�;??Uu�taF.` t�0i .vl i,i3,a,. „�o -„P! !I„ad l�_l.u, .6tkm4�. :g« VC-15-08: The applicant, Russell Hayson, on behalf of the property owner Craig Leonard, is requesting to waive replatting required when vacating an easement, for property located at 345 NE 3 Avenue. Staff Report Application Letter from Public Services Survey Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager Date , r. ' a '} f .i�, GE�.0 { ii ' iri a c n Ijd a yq.i 3 sza .GiE1rk .se h : i '+ Q, �� y_ t.. Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato, City Manager FROM: Corinne Lajoie, AICP, Principal Planner c'AZ�4— SUBJECT: VC-15-08: The applicant, Russell Hayson, on behalf of the property owner Craig Leonard, is requesting to waive replatting required when vacating an easement, for property located at 345 NE 3 Avenue. WAIVER To waive the replatting required when vacating an easement. The applicant is requesting to vacate an existing drainage easement on private property and relocate it on site. The Code requires all land for public use to be vacated via a new plat approved by the City Commission, unless it is determined by the City Commission that doing so would cause undue hardship to the applicant, in which case the City Commission can waive the replatting requirement. This vacation application will have to be heard by the Planning and Zoning Board and by the City Commission with two (2) readings. STAFF RECOMMENDATION Approval. City of Dania Beach, Florida Department of Community Development Planning and Zoning Division (954) 924-3645 General Development Application ❑ Administrative Variance ❑ Assignment of Flex/Reserve Units ❑ Land Use Amendment Q Plat ❑ Plat Delegation Request MUM ❑ Rezoning Date Rec'd: ❑ Site Plan FEB 2 8 200E ❑ Special Exception Petition No.: Al ❑ Special Request Planning ❑ Trafficway Waiver Dep81rt1rient ❑ Variance XVacation Request ❑ Other: THIS APPLICATION WILL NOT BE ACCEPTED UNTIL IT IS COMPLETE AND SUBMITTED WITH ALL NECESARRY DOCUMENTS. Refer to the appli_a'icn type at the top of this form and "Required Documentation"checklist to determine the supplemental documents required with each application. _ For after the fact applications, the responsible contractx c� reccrd shall be present at the board hearing. Their failure to attend may impact upon the disposition of /cur application. As always, the applicant or their authorized legal agent must be present at all meetings. A I projects must also obtain a building permit from the City's Building Department. / } Location Address: Y S— //�/• 3 ��7 U o• //��/GIt iG A4,- / �( )Gd V Lot(s): _� Block: Su7Subdivision: 77-�(4 / ` A)ejjA -3 / a P ul7 ��ouzem L-/ �la• Recorded Plat Folio Number(s): /b 1-3 `f"D I WLegal D ascription: e Applicant/Consultant/Legal Representative (circle one) f1 C / /JZ �0'4n Address of Applicant: `fJ-d K _ / C � Z CrJ 1 Q Business Telephone:q r7'1131l, 4 Home: Fax: Name of Property Owner: �f 14 1 /y CJyC, K C�////// Address of Property Owner: ° Ale . //Gh lG ✓�a�itl T l�(� Q Y Business Telephone: �1p L 3 Home: y r; L /` /Z 3 Fax: //'' G l C =i 4fr Explanation of Request: //C� U 1 _ -. rn, r h� �f.10 G�i ( 't✓ Prop. Net Acreage: Gross Acreage: ?rop. Square Footage: Existing Use: /tics ir0�ta,/ Proposed Use: AI t 11 /4 Is property owned individually, by a corporation, or a joint venture? I unders a t t s" a an and variance approval automatically expires within 12 month i is i approval, pursuant /to Ordinance No. 2005-040. A cant Own rsi nature Print Name Date APPLICANT, C SULTANT, OR LEGAL REPRESENTATIVE NOTARIZED SIGNATURE Sworn to and subscribed before me Applicar t/Consultant/ nta 've: This 200 Signatu,e: Date: Sign ame of Nota Public (Print N 3m�) State of( ) ,;o, Y..... Migue]Armenteros ;�. Commission#24821 Print Name' ' i `1� �Fum; L)Q: 15,2ppg Street Fdcress`,F ity State an Zip Code >R,:cam /7 6 w�ly Commission Expires: _ a Seal: Telephcne No. & Fax No. INDIVIDUAL OWNER NOTARIZED SIGNATUR=: This is to certify that I am the fee simple ow r of sub' land described above and that I have authorized (Applicant/Consultant/Representative) to make and file the aforesaid application. Sworn to and subscrjW before me Owner:___ -?4 1 D e e 1C - Asa L v+ 20JFSignature: Date: _ `� A4� Cu h -A� Public (Print Name) State of( ) JE Print Name of Notary Street Adcress,/City, State and Zip Code Co S a usse 'Ntichae Commission#DD475p09 Telephcne No. & Fax No. Expires October 24, ••��Ilr bAtltG TIDY��A'N§Nf®AG€:IAti 86A=3B5=tpl9 City Of Daria Beach Department of Pu Ais Services Office of the Director January 29, 2008 FEB 2 a 1008 planning Department Russell M. Hayson, Esq. Pallotto & Hayson, P.A. 450 N. Park Rd, Suite 302 Hollywood, FL 33021 Re: Vacating &Relocation of Storm Drain Easement Property Location: 345 NE 3`d Avenue, Dania Beach, 11 Dear Mr. Hayson, The Public Services Department will recommend approval of requested vacating and relocation of storm drainage easement. If you have any questions please contact ine at (954) 924-3740. Sincerely, �- -= �Oj'-J't) Dominic F. Orlando, P.E. Director of Public Services Cc: Tom Ansbro, City Attorney Corinne Lajoie, Principal City Planner P.O. Box 1708, Dania Beach, FL 33004 ' Phaic (954) 924-3742 ' Fax (954) 923-1109 Asa SKETCH AND LEGAL DEW RIMON BY I'-�E-'l�ir XNAND Sj Irl`��'G. 1840 NORTH PINE ISLtND ROAD PLANTATION,FLC R1 D A 33322 PHONE(954)473.8010 1A)�.(954)473-8020 CERTIFICATE OF AUTHORIZATION#LB7086 E:AAIL:YERILANDSURVEYING@YAHOO.COM sus VACATION OF 10' STORN GRAIN EASEMENT LEGAL DESCRIPTION: A PORTION OF LOTS I AND 2, BLOCK I OF"AMENDED PLAT OF BLOCKS 4, S F ND A PORTION OF BLOCK G OF POINCIANA PARK"ACCORDING TO THE PLAT THEREOF A5 RECORDED IN PLAT BOOK 31 AT PAGE 4?OF THE PL'B_IC RECORDS OF BROWARD COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT I; THENCE RUN NOR? i OC DEGR-E5 00 MINUTES 00 SECONDS WEST ALONG THE WEST LINE OF SAID LOT I FOR A D15TANCE OF 5.00 FEET, THENCE RUN NORTH 9(' G'_CREED 00 MINUTES 00 SECONDS EAST FOR A DISTANCE OF I 12.22 FEET TO A POINT ON THE ARC OF A CIRCULAR CURVE CONCAVE TO LH' I_AST,THE CENTER OF WHICH BEARS NORTH 5G DEGREES 15 MINUTES 11 SECONDS EAST FROM SAID POINT;THENCE RUN SOUTHEASTEi'.L A.:-ONG THE ARC OF SAID CURVE AND THE EAST LINE OF SAID LOT I HAVING A RADIUS OF 35.00 FEET, THROUGH A CENTRAL ANGLE OF I ) L EGRESS 32 MINUTES 33 SECONDS FOR AN ARC D15TANCE OF G.44 FEET;THENCE RUN SOUTH 00 DEGREES 10 MINUTES 33 SECONDS W'5' ALONG-HE EAST LINE OF SAID LOT 2 FOR A DISTANCE OF 5.00 FEET;THENCE RUN SOUTH 90 DEGREES 00 MINUTES 00 SECONDS WEST FL R 0 715TAf:CE OF I I G.24 FEET TO A POINT LYING ON THE WEST LINE OF SAID LOT 2;THENCE RUN NORTH 00 DEGREES 00 MINUTES 00 SECCP DS WE5 ALONG SAID WEST LINE FOR TO THE POINT OF BEGINNING. ® NOR@ E F NOTS DAN,A<XT-O CANAL FEB 2 8 200E i' 1)THIS SKETCH DOES NOT KEFRESENT A FIELD SURVEY. NORTI. Al Lc-, Planning 2) BEARINGS SHOWN HEREON ARE -- BASED ON THE WEST LINE OF LOT I Ent BEING NORTH 00 DEGREES 00 MINUTES DO SECONDS WEST. 0 LOT 1, 3L X'K 1 OF Ea T LINE 'AMENDED PLAT DF B..00KS 4.5 AND A LOT PORTION OF BLOC'C C:=POWLANA PARK' PLAT BOC':I FT PAGE 47 N o000'00' IN w 5.00, POINT OF N 90*00'CO' E 112.22' BEGINNING soum LINE LOT, �� E+' AA-- E%E----1C'STORM DRAN s�•v- ¢ LOT,,sLocK i 50L`THWff5T COMER �NORm uN=_LOT z EF.SE3ABNf TO HE VACATEDir •PQ 1'. I� $ S 90°C0'00' W 116.24' V3 N W00'00' W S 0090'33' IN Z 5.00' S.00' zs o U o LOT BLOC:K i OF 'AMENDED PLATT OF BLOCKS 4,5 AND A PORTION OF BLOC C 0:=POINCIANA PARK' PLAT BOO:3(AT PAGE 47 S , _______________ soum LwE LOT s LOT 3, 3LOCK 1 CLIENT:LEONARD / PROJECT NO: 13081A JAY DATE:JANUARY 15 2008 ' 345 NORTHEAST 3RD AVENUE JAY KERI sI6NATURE[)ATE DANIA FLORIDA 33004 PROFESSIONA SURVEYOR AND MAPPER NO. 572 ! SCALE: 1'-30' STATE OF FLORIDA FILE:PALLOTTO AND HAYSON mas SKETCH AND LEGAL I,FI;CR M1)N BY FPOPTION E'R Ir IN GM 1840 NORTH PINE 13L:L-ND ROAD PLANTATION,FLCRIDA 33322 PHONE(954)473.8010 I AX(954)473-8020 RTIFICATE OF AUTHORIZATION#LB7086 E:YL�IL:KERILANDSURVEYING@YAHOO.COM m= DRAINAGE EADEVENT SCRIPTION: DRAINAGE EASEMENT LOT 2, BLOCK I OF"AMENDED PLAT OF BLOCKS 4, 5 AND A PCR ION OF BLOCK G OF POINCIANA PARK"ACCORDING TO THE S RECORDED IN PLAT BOOK 31 AT PAGE 47 OF THE PUBLIC Rf CORD5 OF BROWARD COUNTY, FLORIDA, BEING MORE ESCRIBED AS FOLLOWS: T THE NORTHWEST CORNER OF SAID LOT 2; THENCE RUN S)U"Y' 00 DEGREES 00 MINUTES 00 SECONDS EAST ALONG THE WEST LINE OF SAID LOT 2 FOR A D15TANCE OF 15.00 FEET TO THE POINT C'DEGINNING;THENCE RUN NORTH 90 DEGREE5 00 MINUTES 00 SECONDS EAST FOR A DISTANCE OF 52.50 FEET; THENCE RUN NORTH 00 PECRFE5 OC MINUTES 00 SECONDS EAST FOR A DISTANCE OF 7.00 FEET;THENCE RUN NORTH 90 DEGREES 00 MINUTE5 00 SECONDS EAST FC R:a DISTANCE OF 33.74 FEET TO A POINT LYING ON THE EAST LINE OF SAID LOT 2; THENCE RUN SOUTH 00 DEGREES 10 MINUTES 33 5ECONC3'.VE5T ALONG SAID EAST LINE FOR A DISTANCE OF 12.00 FEET; THENCE RUN SOUTH 90 DEGREES 00 MINUTES 00 5ECOND5 WEST FOR A 115 FANCE OF I I G.20 FEET TO A POINT LYING ON THE N/E5T LINE OF SAID LOT 2; THENCE RUN NORTH 00 DEGREES 00 MINUTES 00 SECONDS V FST ALONG SAID WEST LINE FOR A DISTAN POINT OF BEGINNING. MEMO NOTES DAN.A cxT-of:CANAL FEB 2 8 200E LJ 1)TH15 SKETCH DOES NOT Planning REPRESENT A FIELD SURVEY. NORo-.LIN LCT i 2) BEAKING5 SHOWN HER)=0N ARE -- Department BASED ON THE WEST LINE OF LOT 2 BEING NORTH 00 DEGREES 00 MINUTES CO SECONDS WEST. o Q U LOT 1,&.00YC 1 OF EAST UNEI 'AMENDED PLAT OF B'_OCKS 4,5 AND A LOT PORTION OF BLOCK( OF POWgANA PARIC PLAT BOCK FI AT PACE 47 S wf POINT OF Z i COMMENCEMENT I1 00'00'00' E Q' NORTNW TCORNER 7OQ' Q LOT 2,BLOCK I SOUTH LINE LOT POINT OF ---�NORTH----cue-- -----------_ ----------- -------------------------- m g N 90'00'00' E 33.7 ' W BEGINNING g N 9000'00' E 82.50' DRAINAGE Z -- EASEMENT S OC10133' W N 00'00'00' W S 90 00'00' W 116.20' 12.00' 5.00, LOT 2 BI C-K 1 OF -AMENDED PLAT OF B'_OCKS 4,5 AND A PORl10N OF BLOC K T,CF POINCIANA PARK' 6 g PLAT BOC K:1 AT PAC{_47 a l I F� SOUTH LINE LOT 2 L OT 3,BLOCK 1 CLIENT:LEONARD PROJECT NO.: 13081B DATE:JANUARY 15 2008 W I 'JAI 345 NORTHEAST 3RD AVENUE JAY KERI DANIA FLORIDA 33004 PROFES510 L SURVEYOR AND MAPPER NO. 5721 SCALE: V-30' STATE OF FLORIDA FILES PALLOTTO AND HAYSON CITY OF DANIA BEACH Agenda Item # Agenda Request Database Date of Commission Meeting: 3-25-2008 Public Hearing ❑ Adopt Resolution ❑ Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid 1RFP ❑ Presentation ❑ Continued from: Discussion and Possible Action d Dept: Acct#: Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ ••�• : t t rr l tr t i f'" t ttli � I Y' EM zi. i f k Ys _. 5d :7yt d tP i l' � t& t ttSIPl"'S+'�'i�Ellit t�Ir °`r t �� dl,,� i +rE�4 ^tdt � tk fv E.....td S ti tt t t t ,_ r. :m ,.;. irrr,�° `" ...rn�,d ...,r r,lv..w ,..�,Ia ..i. vv_ .,•.• VC-18-08: The City of Dania Beach is requesting to waive the replatting required when vacating roadway for property located south of City Hall, 100 West Dania Beach Boulevard. Staff Report Application Staff Comments Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Submitted by Corinne Lajoie Date Department Director Corinne Lajoie Date Assistant City Manager Date HR Director Date Finance Director Date City Attorney Date City Manager Date =� t ,+ d'tRMg ' a� titre_: #a .P.' ti a drir 6 .... ._,.: tr ,4�. .3. 3 a ;_ a}�,, ry ai E ,,r i 1P nir `f`'y �#` � ,fit v � Cam:, ,fir �v:NO',�v d ,y�i f �' �wt i t:s ; , „ ...—.,rs at...._,...:,. r.�„ -z i.i ':�..,e , ,::. ,._ ;, i.u.:_,..._3i: (. a:.�_,.�.. .,. Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT DATE: March 25, 2008 TO: Ivan Pato, City Manager FROM: Corinne Lajoie, AICP, Principal Planner SUBJECT: VC-18-08: The City of Dania Beach is requesting to waive the replatting required when vacating roadway for property located south of City Hall, 100 West Dania Beach Boulevard. WAIVER To waive the replatting required when vacating a roadway. The applicant is the City of Dania Beach. The City recently purchased the 109 Park Street property located south of City Hall. Vacation of SW Park Street will create a continuous property allowing for greater design flexibility. City Code requires all land for public use to be vacated via a new plat approved by the City Commission, unless it is determined by the City Commission that doing so would cause undue hardship to the applicant, in which case the City Commission can waive the replatting requirement. This vacation request will have to be heard by the Planning and Zoning Board and by the City Commission with two (2) readings. STAFF RECOMMENDATION Approval. Page 1 of 1 Loftier, Christine From: Lajoie, Corinne Sent: Thursday, March 13, 2008 9:41 AM To: Lottier, Christine Subject: FW: vacation of SW Park Street Please print and add to the City's vacation file. Thanks Corinne Lajoie, Principal Planner City of Dania Beach (954) 924-6805 X3704 From: Tarrant, Richard [mailto:Richard Tarrant@sheriff.org] Sent: Thursday, March 13, 2008 9:29 AM To: Lajoie, Corinne Subject: RE: vacation of SW Park Street As the Crime Prevention & C.P.T.E.D. Practitioner for BSO Dania Beach I have no objections to vacate SW Park Street. From: Lajoie,Corinne [mailto:cchurch@ci.dania-beach.fl.us] Sent: Wednesday, March 12, 2008 1:36 PM To: Tarrant, Richard Subject: vacation of SW Park Street We are moving along to vacate SW Park Street(south of City Hall) since the City is in the process of buying the land to the south. I need something in writting from you stating that you do not object to this vacation request. A response to this e-mail would be fine. Thanks. Corinne Lajoie, Principal Planner City of Dania Beach (954) 924-6805 X3704 3/13/2008 Page 1 of 1 Lottier, Christine From: Lajoie, Corinne Sent: Wednesday, March 12,2008 4:20 PM To: Loftier, Christine Subject: FW: vacation of SW Park Street Please print and add to the City's vacation request file. Thanks Corinne Lajoie, Principal Planner City of Dania Beach (954)924-6805 X3704 From: Brown, Sean Sent: Wednesday, March 12, 2008 4:11 PM To: Lajoie, Corinne Subject: RE: vacation of SW Park Street Corinne, I have no objections to vacating SW Park Street(South side of City Hall) and do not anticipate any negative effects on Fire Department access or responses. Sean Brown Fire Marshal City of Dania Beach Fire Rescue Fire Prevention Bureau 100 W. Dania Beach Blvd. Dania Beach, FL 33004 Phone: (954)924-3656 Fax: (954)924-3733 kbrown@ci,dania,beach.fi.us This message,together with any attachments, is intended only for the addressee. It may contain information which is legally privileged,confidential and exempfron:disclosure. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution, use, or any action or reliance on this communication is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by telephone(954-924-3656) or by return e-mail and delete the message, along with any attachments. From: Lajoie, Corinne Sent: Wed 3/12/2008 2:35 PM To: Brown, Sean Subject: vacation of SW Park Street We are moving along to vacate SW Park Street(south of City Hall) since the City is in the process of buying the land to the south. I need something in writting from you stating that you do not object to this vacation request. A response to this e-mail would be fine. Thanks. Corinne Lajoie, Principal Planner City of Dania Beach (954) 924-6805 X3704 3/12/2008