HomeMy WebLinkAboutR-2008-060 CW Thomas Playground Equipment RESOLUTION NO. 2008-060
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE PLAYGROUND
EQUIPMENT FOR CHARLIE WILL THOMAS PARK IN AN AMOUNT NOT
TO EXCEED $99,000.00 FROM CONTRACT CONNECTIONS INC., UNDER
THE CITY OF JACKSONVILLE CONTRACT BID #SC-0511-06; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of Twenty-Five Thousand Dollars
($25,000.00) without competitive bidding and without advertisement for bids if he is authorized
to do so in advance by a resolution adopted by the City Commission and if such purchases are
made pursuant to a competitive bid obtained within the last twelve (12) months by other
governmental agencies such as the federal government, State of Florida or a Florida county or
municipality; and
WHEREAS, the City Manager has determined that it is necessary to purchase playground
equipment for Charlie Will Thomas Park, in an amount not to exceed $99,000.00 from Contract
Connections Inc.; and
WHEREAS, the City Manager has determined that such purchases can be made at the least
cost to the City by purchasing such items from Contract Connections Inc., under the City of
Jacksonville's Contract Bid No. SC-0511-06, a copy of which is attached to this Resolution and
made a part of it as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized to pay Contract Connections Inc, an
amount not to exceed $99,000.00 for playground equipment at Charlie Will Thomas Park.
Section 2. That the funding for this project will be derived from the Capital Projects
Fund and the Grant Fund in an amount not to exceed $99,000.00.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
shall be repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on April 8, 2008.
ALBERT C. JONES
MAYOR—COMMISSIONER
AT EST: ll
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO NTD CORRECTNESS:
BY: ,
THOJ4AS I.
CITY ATT RN Y
2 RESOLUTION#2008-060
JR11-10-2009 01:35P FROM:C0I4TRFICT CDJNECTION 954-963-7771 TC 9549246e13 F. 1
DEPARTMENT OF PROCU
REMENT
�r
NOTIFICATION OF AWARD AND RELATED ACTIONS
DATE: 6/6/2007
=BY.
ADDRESS: Contract Connection
Attn: Todd Krohn
504 South 2nd Street
Jacksonville Beach,FL 32250
BID# SC-0611-06
TITLE: PRICE AGREEMENT CONTRACT FOR PARK AND PLAYGROUND EQUIPMENT
Ladies/Gentlemen:
ICI You area successful bidder on the above referenced bid. Bid is accepted
subject to the terms,conditions and stipulations in our specifications.
i Performance Bond in the amount of$ (as required in the
original bidpackage)must be retumed Within 10 days from receipt of
this notification. (Please include bid number on performance bond remittance)
CONTRACT DOCUMENTS OR PURCHASE ORDER TO FOLLOW.
THIS IS NOT AN ORDER.
Awarded as follows:
Fiat Ronowal Option-June 1,2007 through May 31.2008.
You are not a successful bidder.Bids are available for inspection in the
Department of Procurement.
Bid security is herewith returned;Check# ,Amount
Sincerely,
AVERELL
St.James City Hall,11T war Duval Street,Suite 335
Jacksonville,Florida 32202
Phone:(904)630-1184 Fax:(904)630.1151 FORM G11-110,Revised 1212403
JAN-10-2008 01:36P FROM:CONTRACT CONNECTION 954-963-7771 TO:9549246213 F.2
07/16/2987 13:52 904-249-8177 --
BID 0 SC-0511-06
GENERAL CONDITIONS
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07/16/2007 13:52 904-249-8177 CONTRACT CONNECTION rwuc vc
SUPPLEMENTAL CONDITIONS RID# SC-OS)I-06
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7RN-10-2008 01:38P FROM:CONTRACT CONNECTION 954-963-7771 70;9549246B13 P.4
BID SPECIFICATIONS
FOR
PRICE AGREEMENT CONTRACT FOR
PARK AND PLAYGROUND EQUIPMENT
TERMS AND CONDITIONS
SCOFF:
The purpose of this hid invitation ix ro eatablish a foe,fixed ptuesngge dittemst from psnufeemms s anchor bidder's current catalog
price list(br the purchase of various pork and playground equipment requeded by the Department of Parks.Rea atiee,
Entertainment and Conservation,Cory of Jrjuartviile,Florida Additionally,ibis bid Imitation shell also asablisb a from,fixed
percentage of manufacMe't arnNvo bidder's current catalog prim list.after applying the above requested discount for Pvchaee,for
the installation of varies park and playground equipment requested by the Department. It is uhdmseod taat arteM atalog price
I ists ore subject ho change;however,petxneogn shell remain fixed. No exas charges or coupon saiim will be allowed for
Installation.
RESPONS1BIUTY:
Bidder"I be responsible for all labor,naderiab,equipment,supervision,ofilmdhrg,storage.and its4lMlion,of all put and
playground equipment odo ,uolcn otherwise specified by the City orJocksonville.Florida. The City may clew in certain
elmumstanees to pmehaa only materials wed have those materials installed try others(e.g.,voluntpva). Theo hems will be shipped
to a designated location and off-loaded by the bidder or bidder's representative.
OUAUFICA71014 OF BIDDERS:
ire bidder utilizes a sub-coninclor ioialler(s)for any park of playground equipment,
it mum submit a IW of us wb•coa z tior installer(s)with the bid. Additionally,It shall
Supply WItnTEN FACTORY/MANUFACTURER CERTIFlCATION that it,or ih arhbcomirWor ielaNa,to ere euthor¢ed installer
terrified to ieatall playgroud equipment as required by each manufacturer. Failure to complete this requirement of the bid proposal
may rout in rejeolion of its W.
COMPLIANCE WITH SPECIFICATIONS,
Bid only on items that most specifications. Bid only a single offering for each bid ham. Do not bid multiple offerings or"atternales."
Bid only on fora supplies,using ink or typewriter. All torrm;etivon muss be initiated. Bid only new,unused material.
CATA>.QCS AND MANUFACTURER I�t: - Rvt
MANUFACRER SUGG90 R&TAIL PRICE(Mc �le'lSI
Eneh bidder shell submit wilt this bid at no charge two(7)iws of each current comb=as wall as coroot MSRP list for each atalog
submitted. AN catalogs nMor MSRP Vote shall clearly identify the bid number old the biddw's norm,address,and telephone
mumber, Adddionony,each bidder awarded an option year ratewol of this contract will submit rr no chow Iwo(2)sets of each then
est"m caeMg as well as current MST►IM for each rstatag submitted,whhim 30 days of award of an optoa year ren war.
COMPLIANCE WITH LAWS AND CODES:
Bidders merit strictly comply with Federal.State and local building and safety codes. EquipxsM oars near erg Siam and Federal
safety resulativns. The following Publications(issue in effect on date of imitation to bid)shah form a part of this specification:
A. American Society fbr Testatg and Materials(ASTM):
A STM•FI487 Smnderds Methods of letting Plsyground Equip be for
Public Use.
ASTM-F1292 Standards Methods for rating various su&eing materials
to dauemine their"critical height"(the felt height
below which a life threatening hand kory would
aw be atpeeled to occur).
Copies may be obtalnrd from American Society for Testing and Materiels, 100
Barr Harbor Drive,West Conshohocken,PA 19428.
S. Consumer Product Safety Commission(CPSC)-printed Hardback for Public
Playgronhd Safety. Copies may be obtained Avon U.S.Consume Product
Safety CommaIkon,WsWfWo%D.C.20207.
C. Notional Pteypotmd Safety Institute(NMI)-identification of 12 leading causes
JPN-10-20W 01:38P FROM:CONTRACT CONNECTION 954-963-7771 TC:9549246813 P.5
97/16/2007 13:52 904-249-8177 CONTRACT CONNECTION
• of inju las on ptsygrooad. Copies mq be ablained from National Recrotbon
and Park Aasacia0on,2775 South Quincy Street,Suite 300,Ariington,VA 22206.
D. Americans with Disabilities ACT(AOA)Regulations for Talk 111.Appendix A.
Standards for Accessible Design.is cad by the Depamaart of Justice. Copies may be obtained by calling(100)514-0301.
$kilos certify,that all products(materials,equipment.Processes,age appropriate signsge,or other iterate supphd to response this
bid)contained in its bid meet all Federal red Blate requirmrods. Upon eompknaa or lmtslbr*b of play egeipmeol modfor
playground sarfwi%bidder shall furnish to the City or]aebooville a eerlifileate an stallog the equfpmeo/awlecing and its
inarallaliaa melt an Federal and State ragalrememh as oumned la the above pablimd!)ML
Bidders Anther certify that if the pniduct(e)delivered onNa installed are subaaquenty found to be deficient In ary of the
afOlat1ent10mOd regltramcttts in effect on date of delivery.an costa necessary to bring The produc4s)NA irWanation info compliance
shall be tome by The bidder
AWARDr hose ceder will be
Multiple awards well be made to any and an responsive and responsible bidders. There is no guarantee any Fum
Iswed aflef wart., pIwAase odors will be issued subject to availability of f lads.
INVOICING;
Invokes will be issued once supplies we shipped and delivered to out using apmcics. At a minimum,ievoiess mot tocludc:
Purchase Order nutTber,Item Number ad D"Tanjoiou,date of shipment,quantity ordered,unit pries,unit of roamer,and a tow roc
an parchment. Tie vandar will work with the Procurement And Accounts Payable Division to datamrino muhully agreeable
altemativa to invoicing such as:summary Billing RePmts or EkeMic Data INaehanga(SDI} Standard peymrnt imms are Net 30
Days.
&WILM-MMISAU:
The Price Agsoemew Contract for Park end Playground Equipment will be from lane 1,2006 through May 51,2007,with two(2)one
(1)year renewal options.
Renewal option(Ti)are at tie discretion of The City based on the successful biddet(s)performance and adherence to the larrm,
condition and rowira cnis in maintaining firm Pereenuga(s)for the following ycw(s),withis 30 days of contract aspiration. All
percentages will remain Men for the period tf oaeh Contract yrar.
E CONTRACTS:
City is articled 10 purchase ftem comingen established by The Stoic of Fbiids. Should tin Silts aaublkh•taranct fa ham or
itane oa this bid,The City Rome$the right le caned this contract in whole or in part and purchase done 4em(l)fmm the State
controct,if in its bat interest.
fAMOD OF ORDERING--
The City of Jaekso vifls may generooe a Requeo For Quotation(RFQ),on an"ss meded'beck,for Pack and Playgtetad equipment
for individual projeea,toga ga whir a request for additional services required to 9011101cle that projoa(are saglc"Request For
Qu0lalia"abed altabod To them apodlttmionoj The City teservm the right to send each RFQ to any Or erg awarded bidders. 7be
RFQ em tletme s projea mstily(rmmber and specific ype of equipment regidned) or the RFQ mo desenlnt•desired end rawdt,
allowing the bidder to design the park ter playground silo,
eneradn an RFQ for and before bidder's submimlon of its quotation in MIPM e to the RFQ,"a City will require
After g g Prgl
requested laWder(s)te ahead a site vkil with Ciry peteonncl to hmiliorira the biddar(a)olds TIT--stem ant dererrntae addnt°°°I smnwa
that may be required to complete the projaee Such services may include,but are out limited to,ddwaalle and/or camere�e w Oran*A. thudbo none dre cleating,lite work and remordit n,fin,drainage Pipe layng.ate- Bidden win be rapauattle fur tin accuracy
measurements.
The bidder's quotation in reap~to the RFQ must contain cub of the following: besi4 Itstla cub
• A daailcd baakdovm of the coal fbr the noting project. All equipment quoted shall be an a cog%w em listing
co pan man*"sodcurentcomponentMSRP. Descriptionsoraddlikawlsenatesrequired,togerb�TwilAtheirpine,
w
shall oleo be listed,such a freight chmgm sldwsge andor concrete work,site daring,site work and"Tacratna,fill,drainage
pipe frying,herders,do.
• Names of any and as subeMmaapa on the pmjea,together with their designmad work and OOOL It i��bidder
Minting responsWC for project enmpltdion and aeeeptaTnce by the City. The City resarvet the A w ugly Iled a he
felpoae 10 an RPO if aid�olerion maw a subconlncuar who long,in the sole opinion of lbe City,pTavT {Ilan to Orin
proper perfamanct:oral award a failed to deliver on time contracts ore similar nature,o who ts no In a pot Pert
Property,under tidy awed.
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B//lb/1tlNr 1d:71 7d4-147-bl to lxevirtt l 1. U,Aral ..� ..�
• A date certain by which me penjed must be completed.
• Include an updated talalag,if raadod,end opdsted MSRP lists for the park and play oquipatas rpaiScagy gnteed.
Tbc City will grooms purchase orders are suit of approved"Raqueu for Quotations"submined.at the sole diseretion of the city.
The City saarves the right to not award to any,or to go w4ids the contract to award.
I'ROMO'I]ONAL CING: i
piing the epnlnp persod,bidders will extend any pricing offered on a"promotbnd'basis from doe mnateslhcNrot ro the City. h wil
be the bidder'#responsibility to vesedtor said items nerd report any that qn;or will be oftbred at lower pricaa
R. .1L POINT fFRE1GBT1:
On any Roqueat For QoMion,the Cdy will indicate ft suet itessollabun pain. The bidder asu than son freight charges,offering
P.O.B.dekvetad. This pia will be indicated a any purchase ceder issued Bidden an msponsibla far mgglylag on bbor,molar sls,
and cquipmad required for the off battNtg and placement of Items as 4irocfed at as delivery,%=limo,wiMout the asistaates of City
of Jacksonville penanel. Additionally,bidder will arrange Set and be responsible for any Storage of materials and equipment
received.
M rIlMrM REFS AND NOTIFICATIONS:
It aal be the bidder's responsibility to secure and pay for any mod all ptrmla that mey be required to accoatplish elm work
asutisled with the performance of time Bid Specifications. The City will not bona any request for pnymem of permits.
PAVM€t:
Pries agraconcnt contracts will ben isauad truly to Ike vatdornenrufacturm who submitted to awarded bid III L No split order
payments separating eguipaaM vendor Payments from Imeler payment will be issued by the City ofJocksonville. Hyman for
ialolaetion dirges r471 be the ressilereibilky of an bidder. Payment for bah arplpmeM and installation will be us*only upon
completion of Ike entire scope of work Said wbsequaM seeeptsuce by the City of Jacksonville
FARBAM.
The soeeasfbl bidder shag fully warrant,to writing wilhM 30 slays of final acceptance by City,all f smisbed or rumisbtd/msnikul
equipment to be fra of deices in malarial,and/or wa%marokip for a paW of of ksst we(1)yes fiuos due of installation and
aect-0wtce by City o0ac sonville. Sv=Mful bidder alsall r pair andifor replete at so additional am to Clry of yaeksonvilk any
defeat&or inalfiesetions noted during the wsmndy period. In addition,encodes"biddy del kwwfer a"manufacturer's guwsaa u
the City,le wrMag wit►le 30 days of fleal acceptance by City,for supplierAattalder,"And egtdpmad estemfmg beyond this
contract period
MERVISION:
A bidderjob nrpmisorhapsaedalive will be on the work site at all times and be thoroughly knowledgmbk orthe materials,job
Mqubem ts,plane,Specifications and brWpmion functions.
JOB COMPLETION:
Bidder/tuntneorPmmalla will be rosponaAle for all m iceieb received and Signed far from date of order to completion of job
installation.
iBiddediasta0awll be mespoon3le for clean up and moss"I of all debris seenldng in job conglenion,koviag WWI she in opt and
orderly fasihlon at the and oresch workday. Addildaolly.bidderAnateller will be responsible for resta%g des worts site to its original
condition at the completion of On project.
RESPONS181LITY 10R DAMAGZS AND MRISSERVATION OF PROPERTY:
71w bidder"ere due ore k mad deranging al propesty aswdsted with,adjacent k,or in toy way a IWW by The work bong
performed. TMs SWISS le private popery a well as public propmrly and all atlkks which may salSt within the work sm. Any
danmW occu riag to such items by blelda OWI be immediately mpebed a replaced to a condition at lu g rated to Toes which exited
prior to ds damage. AB ousts aerated for repair or replacement shun be bane by bidder. Any#MAW 00 repassed or rorploead by
the bidder within sm(aq eaWder days from notifissiion will be fixed by the City or Its contractor,ad die cost Wall be pold by the
bidder or deducted from their invoice.
MILATIONS/OERAULT:
To sits event the awarded bitlde(s)sitoold violets nary provisions of atria bid,nch bidder will be given written eelleft atafasg the
debciescies and given ten(10)days to correct defieiencits found. 7be City rcuTvcs the night to fansiask any Cordrsd at any time
due to troy viololiosx
In she event tit awedrd bidders)Should brush this contract,dw City reserves she right to scat al rased;=in kw and/or M equity.
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07/16/2807 13:52 904-249-8177 CNIRAC:I Uo4,—L'i1N rralaG ne
Faihuc of an awarded bidder to adhere to otrimpletion dates defined in its Request for Quotatbn may resat in no fbrtrler ewerds being
node to each bidder under this Price Agreement Contract.
CORRECTIONS MADE BY BIDDER:
Bidders arc cautioned Trot to obliterate erare,or strike ever my primed mierial sit ere fW h in this,bid invitation. In quoting priors.
whether vast prices or total price,wban uvcr bidders bavc made as mar,or has corrased I%any and all such corrections should be
inhaled by to person signing the bid cover sheet. Failure to comply with Ibis provision my mutt in rcioction of bid.
GENERAL CONDMONSt
Sigullurc 00 bid rbrM vc"46 that the biddy is mcgninled with the gcoaral eaedition hvMafned hadn and will comply with a0
specification,terms and omdnions contained in this bid invitation.
INSURM WORIdR'S COMPENSATION:
The aontrnctta shall fake oei and"Main during the fife of this agneancst,wmkv'a cwropaestion insurance for all of big employees
terminated will the work of Ibis prof act and,in cost any work is sublet,the contraetor dell require the Pubconuaolor similarly to
provide workers oornpawation insurance tar all of the losses employees union such employees me wowed by to protection
afforded by the eonteew. Stab insurance atoll eoaply hilly with rho Florida worker's ws4asatiavn low. In me any elect of
employees engaged is hazardous work order Act contract at the site of the p v*1 b net protected urider ale workmen's compemmion
salve,the tons Gtor stall provide,and came march abWnMaCfOr to pmvtde,adequate Ineunimm,m afectm to the yutchasea,for the
proteetion of his anployea not oebamwims peolectank The awarded vendor must submit a copy of no inm gm certifleste mooning the
City as sddltiand insured so law Oen kn(10)days after the sward has been node.
ggMS"711YE MIRCNAS Rt
This is a cooperative pndase contract. Shot:law allows any govtamnent agency and any accredited sahwl is the state in buy off this
contract without going Iobid,as long as it dates nM conflict with any of Melr)vA regulmlons.
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05/38/2006 09:56 9842498177 CONTRACT CONNECTION PAGE 05/07
-� - Contract connection Inca
FACTORY REPRESENTATIVES &DISTRIBUTORS
Bid No: SC-0611-06
Price Agreement Contract for Park and Plavaround Equipment
Fixed Installation: Fixed %
Bidder Cataloa % Discount of Cost(aRer Discount)
American Rubber Technologies 5% 35%
Astroturf 2% 500/0
Astroplay 2% 50%
Aqua Control 5% 30%
Barky Beaver 2% 35%
Bench Solutions 2% 36%
Border Patrol 5% 50%
CCI Custom Products 5% 45%
CCI Precast Restroom Buildings 2% 50%
CSSI 5% 35%
Custom Design Precast 50/0 35%
Dynomo Playgrounds 2% 65%
Fido Course 5% 35%
Finished Dimensions, Inc 5% 65%
Groundscapes 5% 35%
GT Grandstands 2% 5%35%
Interactive Play
International Terre Cotta 5% 35%
Kay Park Recreation 10%
Madrax 5% 35%
Most Dependable Fountains 0% 45%
Murdock Fountains 5% 45%
Parasol 45%
Park Pets 2° 46%
Paris Mfg. 2%
Plastic Lumber Co. 35%
Piaygrsss 55%
2% 50%
Pinnacle 2% 46%
Poligon
°Procurcuit Sports Lighting 2% 650/0
PW Athletic 5% 35%- 65%
Small Water Slides.cam 1% 65%
Sof' Fall 5% 35%
Sof Surfaces 5Ja/( 35%
CJ FT.L AUo fRDALE - I99f**In Florida,Georgia,Alums, t
iAcicsorrvlLLE
2951 Polk Street Rprth A South Caro9ru,and MleslselPP1 JJacks�awoh FL=50
Hollywaad.FL.33020 P.O.Box 84e254 (90,)249403.PAX- (904)249-8177
104)925.2000•PAx: (954)925.0000 Pembroke Pines,FL 33084.025a Nna9:somractCl®solaom
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05/30/2006 09: 56 9042498177 CONTRACT CONNECTION PAGE 06/07
Bid No: SC-0511.08 page 2
Spectra 2% 35%
Sports Play 10% 35%
Superior Intemetional Industries 2% 35%
Supersocur Restroome 2% 35%- 85%
Superior Water Slides 2% 85%
Superior Water Toys 2% 85%
The Molding Co. (Forte) 2% 35%
Triactive America 2% 45%
Turbo Link Mfg. 2% 50%
Ultra Play 5% 35%
Unique Surfacing 5% 50%
Urbeco 5% 45%
Victor Stanley 2% 35%
Wabash Valley 5% 35%
Water Play 5% 45%
WOW Playgrounds 5% 25%-35%
WOW Shade 2% 35%- 56%
Xtreme Skate Parks 2% 35%
Zeager 5% 35%
Additional Installation Options:
Concrete $4.00- $8.50 per sq ft
Sidewalks $4.00-$6.00 per sq ft
Concrete Footings $250- $2,500 per Footings
Site Work $1.25 per sq ft
Excavation $2.50- $5.00 per sq it
Drainage System $3.00 - $5.00 per sq It
Removal of Existing Equipment 25% of materials cost
Sod $ 1.00 per$q It
Sod oval $ t.00per sq ft
Field Parinting $10.00-$20.00 per sq It
Permitting $500-$1,500
Engineered Drawings $250-$850
Culvert call for price quote
Fencing (4' chain link) $20.00 per In ft
Acrylic Skate Surfacing $1.00- $3.00 per sq ft
Asphalt Surfacing $2.00 per sq tt
Sub Base $1.25 per sq ft
(4' -8" compacted crushed stone) sq ft
Turf Field Sub Base $1.50 - $4.00 per s
Field Drainaga System $1.50 - $4.50 per sq ft
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Bid No: SC-0511-06 page 3
Striping Minimum$860
186' x 85' Hockey Rick $ .50 per sq ft
Basketball Half Court $1,800
Playground Repairs Price per Project
Playground Demolition Price per Project
i