HomeMy WebLinkAboutR-2008-103 Mellgren Planning Group Amend (CRA) RESOLUTION NO. 2008-103
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AMENDMENT TO THE EXISTING AGREEMENT FOR NEIGHBORHOOD
MASTER PLANS SERVICES WITH THE MELLGREN PLANNING GROUP,
INC. TO PROVIDE ADDITIONAL CONSULTING SERVICES TO THE CITY
IN CONNECTION WITH CERTAIN COMMUNITY REDEVELOPMENT
AGENCY TASKS, FOR AN AMOUNT NOT TO EXCEED $371,900.00;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA:
Section 1. That an amendment to the Agreement for Neighborhood Master Plans
Services with Mellgren Planning Group, Inc., which amendment is attached in substantial form
as Exhibit "A" is approved, in connection with Community Redevelopment Agency tasks
specified in the Exhibit and the proper City officials are authorized to execute such Amendment
to the Agreement for an amount not to exceed $371,900.00, of which $122,727 is to be funded
from the CRA fund, and $249,173 from the Capital Projects Fund (budget at $250,000).
Section 2. That the City Manager and City Attorney are authorized to make revisions
to such Amendment to the Agreement as are deemed necessary and proper for the best interests
of the City.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED June 10, 2008.
RST GTY
ATTEST:
�-
LOUISE STILSON, C �3 ALBERT C. JON
CITY CLERK mho MAYOR-COMMISSIONER
APPROVED AS TO FO A CORRECTNESS:
BY:
THOMAS . A B O
CITY ATTORNEY
AMENDMENT TO THE AGREEMENT
BETWEEN THE CITY OF DANIA BEACH AND THE MELLGREN PLANNING
GROUP, INC.
This is an Amendment to an Agreement, which Agreement exists between the City of
Dania Beach, Florida ("City") and Mellgren Planning Group, Inc., a Florida corporation
("Consultant'). This Amendment is entered into and becomes effective on JUti6 -?5 ,
2008, and it is an amendment to the existing Agreement, which Agreement is dated April 18,
2008 (the "Agreement').
City and Consultant wish to amend the Agreement to provide for additional Consultant
services involving certain Community Redevelopment Agency tasks.
In consideration of the mutual covenants, terms and conditions contained in the
Agreement and this Amendment, and other good and valuable consideration, the adequacy and
receipt of which are acknowledged, the parties agree to the following:
1. Exhibit `B", entitled "City of Dania Beach Neighborhood Master Plans — Work
Program" is deleted and in its place the document entitled "Scope of Services-Dania Beach
Redevelopment Plan Modification" is substituted, a copy of which is attached and incorporated
by this reference.
2. In all other respects, except as amended by this Amendment to the Agreement, the
Agreement is ratified and reaffirmed and remains in full force and effect.
IN WITNESS OF THE FOREGOING, the parties have executed this Amendment on the
day and year first above written.
eo��Qp's Firer pT CITY
r
CITY OF DANIA BEACH,
a Florida municipal corporation
�'°naoRnn.O
ATTEST: �� ,
BY:
Louise Stilson, City Clerk loaat y Manager
APPROVED AS TO FO D CORRECTNESS:
�-BY: l
Tho as J. nsbro, City Attorney
CONSULTANT:
Signed, sealed and delivered MELLGREN PLANNING GROUP, INC.,
in the presence of: a Florida corporation
,Ajj6w6lo
Signature Signature
b
�Wa l �YOIN�t *A
Print Name
C , Print Name/Title
Si ature
J05)4 Oo y 1;141V
Print Name
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me on -3.arne 2008, by
MSche\p c• ►Ae1b✓w as of Mellgren
Planning Group, Inc., a Florida corporation, on behalf of the corporation. Such person is
personally known to me or has produced as identification and did (did
not) take an oath.
o Q �n n 11
NOTARY PUBLIC, S e of Florida at large
My commission expires: 1{5 I;.009 ...........................................I
HEATHER LOFTUS
V.r ComN OD00.e076
.S E.pku 1$/2M
Baf000 nU(BOO)402425A'
............................................� F"a Notary Assn.Inc
2
I
SCOPE OF SERVICES
DANIA BEACH REDEVELOPMENT PLAN MODIFICATION
The following describes the tasks that the Consultant will undertake to complete a multi-day Charette,
prepare a Finding of Necessity and complete a detailed redevelopment plan. The total amount for all tasks
is $371,900. The estimated amount for each task is shown.Note that each task may be more or less, but in
no event will the total exceed the total amount of$371,900. These amounts include ongoing meetings and
coordination with CRA staff.
Task 1. Kick off meeting
Consultant shall organize a kick-off meeting with the Agency Director. The meeting shall include CRA
and City staff, as appropriate, and Consultant and its sub consultants to include economic analyst,
financing specialist,transportation engineer, landscape architect and engineer.
Professional Fee: $3,000
Task 2. Visioning Charette
The Consultant will organize and conduct a visioning Charente over a multi-day period. The Charette will
include community stakeholders and city officials, and will include experts from the Consultant to include
housing, market analysis, planning, civil engineering, three landscape architects and a computerized
visual graphic specialist. The consultant will provide mailed notice, including postage, to all property
owners within the expanded CRA for days 2,3 and 4 of the Charette. The exact approach will be refined,
but it is anticipated that participants will complete a visual preference survey and then work in smaller
groups to identify core values as related to Dania Beach; identify goals of redevelopment and objectives
to achieve them; ensure that the goals and objectives are tied to the core values; develop sketch
alternatives of potential redevelopment concepts; and, present these concepts to other participants.
On Charette Days 3, 4 and 5 landscape architects will participate in breakout groups and full plenary
discussions, receive input from stakeholders and residents and develop sketch plans based on input
received. The last day will be a presentation of the refined plans.
The results of this effort will be the basis for the redevelopment plan, and can also be used by the City
Commission in a strategic planning session to develop a mission statement, vision statement and prioritize
goals. The Commission visioning session will be conducted by FAU staff.
Professional Fee: $67,000 for visioning Charette
$5,000 for Commission strategic planning session
Task 3: Finding of necessity
Concurrent with Task 4 next below, Consultant shall conduct a finding of necessity that shall encompass
the neighborhoods of Sun Garden Isles, College Gardens, Dania Beach Heights. In addition, the CRA
shall include areas west of those neighborhoods to Bryan Road. The expanded CRA shall also include the
triangular area that includes City Hall, and shall extend east from the current CRA boundary to include
parcels identified as 504235000220 and 504235090010. The finding of necessity shall be based upon the
applicable data collected in Task 4 next below.
Professional Fee: $15,200
Task 4: Data Collection and Base Maps
The Consultant shall obtain available data and documents relevant to the study area. These should include
the following:
Existing CRA plan and boundaries
Past studies as provided by the CRA or City
City current zoning and future land use
County future land use
Trends in population, house, demographics
3
I
Redevelopment approvals/ordinances/resolutions
GIS compatible data available from the Broward County Property Appraiser's Office
Proposed public or private commitments/projects affecting the study area
Transportation studies,plans or projects
Photo inventory and catalogue of properties and their conditions
Crime locations and code violations
Vacant parcels
Brownfield or potential brownfield sites
Existing utility information, capacity and constraints
GIS compatible information for DOT or municipal rights of way or easements
Consultant shall prepare a series of maps that will graphically depict the data.
Based upon a review of all of the data, both written and graphic, the Consultant will synthesize the
information and prepare an Opportunities and Constraints document, with graphic illustrations, that
discusses the results of the analysis in the context of the Charette results, and focuses on the areas that are
conducive to development or redevelopment. The work product, which will be presented to the CRA
p p
under Task 5 next below, will be conceptual in nature and will be framework for the Preliminary Master
Plan.
Professional Fee: $46,000
Deliverables: Redevelopment Plan Analysis Opportunities and Constraints Exhibit.
Task 5: Presentation to CRA
Consultant shall make a presentation to the CRA to present the results of the opportunities and constraints
identification in the context of the results of the Charette.
Professional Fee: $1,200
Task 6-Transportation Analysis
The purpose of this work is to create a transportation network that will define and encourage
redevelopment. In order to create this plan the Consultant will conduct various tasks in close
coordination with you and your planning consultant.
Data Collection and Analysis
Review of traffic count programs of the Florida Department of Transportation and Broward County has
determined that four 2007 AADT (daily) traffic counts are available within the study area that can be
utilized for segment capacity analysis.
Consultant will provide up to a maximum of five AM and PM peak period turning movement counts that
will be utilized for intersection capacity analysis.
Consultant will calculate segment and intersection level of service for U.S. 1 as described below using
methodologies outlined in the 2002 Highway Capacity Manual and FDOT's Quality / LOS Handbook —
Generalized Capacity Tasks. KHA will work with Broward County Traffic Engineering Division to
obtain existing traffic signal timing for the five study intersections. Existing intersection capacity
analysis will be performed using the Synchro 7.0 software, which is based on methodologies established
in the 2002 Highway Capacity Manual.
Segment Anal
U.S. 1 between Sheridan Street and West Dixie Highway
• U.S. 1 between West Dixie Highway and Stirling Road
• U.S. 1 between Stirling Road and Dania Beach Boulevard
4
U.S. 1 between Dania Beach Boulevard and Old Griffin Road
Intersection Capacity Analysis
U.S. 1 @ Sheridan Street
• U.S. 1 @ West Dixie Highway
U.S. 1 @ Stirling Road
U.S. I @ Dania Beach Boulevard
• U.S. 1 @ Old Griffin Road
Consultant will prepare a brief memorandum describing the results of the data collection and analysis. If
requested by the Client, the Consultant will incorporate one round of client review comments into the
memorandum and re-submit. The Consultant will attend one meeting with the client to discuss the results
of the analysis.
Describe Current Redevelopment Direction
Consultant will review various planning and engineering documents that describe the current
transportation network in the CRA including:
• Current CRA Plan and the street network envisioned therein
• Current City Transportation Element of the Comprehensive Plan
■ FDOT plans for US 1 including proposed right of way takings and cross sections through the
downtown
■ FEC Feasibility Studies to convert the FEC railway line to passenger service and the station
feasibility study for Dania Beach Boulevard
Similarly, Consultant will review various planning documents that describe the current redevelopment
potential in the CRA including:
■ Relevant portions of the current City Comprehensive Plan and the CRA Plan
■ Potential and proposed changes to the CRA Plan
■ City and County plans for ajoint use site that will house the City Hall, County Library and a parking
garage
■ Relevant ownership information which will assist in identifying potential redevelopment sites
Based on the review outlined above Consultant will create a graphic and sketch plan describing the
current direction of redevelopment in the CRA.
Define Future Network
Based on the results of the previous tasks and with input from the City and the CRA Consultant will
create a future transportation network plan which will encourage redevelopment. This may incorporate
the following strategies:
• Identify a parallel street network that will provide local residential and commercial access and
circulation for the downtown while allowing US 1 to remain the route for through traffic
■ Explore the feasibility of a one-way pair of streets paralleling US 1 as proposed in the current CRA
Plan
• Consider modifications to the Dania Cut Off Canal bridge at Federal Highway and the FEC bridge to
accommodate boat traffic and future roadway traffic
The future network plan will be based on the data collection and analysis performed in Task 1. However,
no additional analyses will be performed evaluating the performance of the alternatives. Consultant will
render professional opinions based on a qualitative review of the analyses performed in Task 1.
5
Create CRA Transportation Plan
Consultant will present a graphic and sketch plan of the proposed street network including the following:
■ Access and circulation plan highlighting which elements of the plan are unchanged from the current
configuration and which are different from the current CRA Plan
■ Connectivity Plan which identifies the relationships among the street network elements and potential
redevelopment parcels
■ TOD Plan for the FEC station area
Incorporate Plans
Consultant will incorporate the CRA Transportation Plan into other documentation and planning that is
being done. This will involve coordination with CRA staff and your planning consultant. This may
involve staff level meetings, workshops or public hearings.
Professional Fee: $50,000
Task 7- Market and Real Estate Analysis
Consultant will prepare a Market Overview and Trends Summary of the City of Dania Beach and a
Market Overview of the CRA District. This Real Estate and Market Analysis will also include, but may
not necessarily be limited to:
• Analyze existing market conditions in the City of Dania Beach and other relevant submarkets, in
order to evaluate potential development opportunities for the City of Dania Beach Downtown CRA.
Consultant will analyze current market conditions and recent trends in the following uses: Workplace
(office, and R&D/technology-related facilities); retail (food services and entertainment-oriented as
well as neighborhood and/or community retail); hotel and lodging; residential (for sale and rental) and
others as defined during the study.
• Evaluate current market performance by use and submarket, profile regional competitive or
comparable mixed—use projects (e.g., size, use, build out capacity, etc.) and concentration of
development activity of these uses to assess their competitive impacts on opportunities in the City of
Dania Beach.
• Develop a projection and forecast of the direction of the South Florida, Broward County and the City
of Dania Beach real estate markets over the next 2 to 15 years and incorporate the City's vision for
the community, in order to establish aims and goals for the City and CRA that are consistent with the
City of Dania Beach's comprehensive plan and draft transportation element.
Professional Fee: $34,500
Task 8: Preliminary Master Plan
All of this information, when combined, will result in a preliminary master plan that will contain or
identify the following:
Land use density and intensity
Circulation (vehicular and pedestrian)
Public spaces
Redevelopment opportunities
Streetscape opportunities
Gateways into the redevelopment area
Five year phased project plan
6
Conceptual engineering: The preliminary master plan will result in a variety of infrastructure
improvements ranging from roadway reconstruction and/or relocations, improvements to the water/sewer
system, storm water, underground utilities, power, communications, etc. Consultant will provide civil
engineering analysis and recommendations on infrastructure requirements needed to accommodate the
findings of the Charette in Task 2. Engineering information provided in this task will be utilized as data
and analysis for the CRA Preliminary Master Plan. Deliverables will include assembly of as-built plans,
conceptual engineering/utility design and assessment of environmental (stormwater) impact, and an
Opinion of Probable Cost for infrastructure improvements related to the preferred design alternative.
Professional Fee: $60,000
Deliverables: Preliminary Master Plan
One (1) Preliminary Master Plan. This preliminary plan will be in a bubble diagram format.
Where necessary, to convey the design intent, section and elevation and building massing plan will
be included. Conceptual Engineering/Utility Design and Environmental Assessment. An Opinion
of Probable Cost for infrastructure improvements. An original of each drawing with the
corresponding electronic files will be delivered.
Task 9- Financial Analysis and Development Strategy
Consultant will provide the following services related to Financial Analysis and Development Strategy:
1. Prepare a financial analysis of the expanded CRA relative to TIF projections.
• Consultant will review all materials provided by the City and its CRA Plan Consultant that relate
to construction, economics, market absorption, and financial projections, including tax
projections.
• Consultant will develop assumptions to build the financial projections to determine that are
realistic, consistent, and verifiable. This process will involve the following steps:
a. Projection of future market value of real properties (after assembling property database) within
the CRA, using a methodology consistent with that used by Broward County Assessment
Office.
b. Projection of market conditions and trends in Dania Beach and Broward County to evaluate the
likely increased value created by implementation of the new CRA plan based on comparable
values for$/SF of living and commercial space and $/acre of land.
Consultant will project the incremental real property taxes that will accrue to the CRA on an annual
basis. These projections will be based on the market projections verified above, the new CRA Plan
timeline, value changes and will include a net present value calculation of the future stream of TIF
revenues.
2. Prepare a financing plan for the expanded CRA that will help determine the available public financing
alternatives available to the CRA, including tax increment financing (T[F). Consultant will evaluate
whether the use of these financing tools is suitable and/or necessary for projected and proposed
projects.
3. Prepare a financial took kit that details all applicable and appropriate public and private financing and
funding resources. In addition, Consultant will consider the appropriateness of the city's approval of
such financing tools.
Professional Fee: $25,000
7
Task 10-Final Redevelopment Plan and Strategy
1. Using the results from the community meetings and comments from the relevant staff and
agencies, consultants will prepare a Final Redevelopment Master plan and exhibits. The plan and
exhibits will include:
a. Final Redevelopment Plan
b. Plan enlargements
c. Development Guidelines/Public and Private development guidelines and controls
2. In support of the Final Redevelopment Plan and Strategy, the consultant will prepare the
following support documents.
a. Land Use Plan
b. Parcelization Plan
c. Circulation Plan
d. Demolition Plan
e. Utility Plan
f. Phasing Plan
g. Landscape/Hardscape Conceptual Plan
h. Acquisition/Disposition Plan
i. Parks and Open Space Plan
j. Conceptual massing and envelop design by parcel
k. Brownfield Plan
1. Affordable housing policy
in. Fapade improvement policy
3. Redevelopment Strategy
Professional Fee: $60,000
Deliverables: Final Redevelopment Plan
A final illustrative Redevelopment Plan and supporting documents
Implementation Phase, scope,schedule and budget for plan
Implementation financing and development
Task 11: Presentation to CRA
Consultant and subconsultants participating in Task I shall make a presentation to the CRA to present the
plan.
Professional Fee: $5,000
Please note, this scope of work incorporates the original scope of the Neighborhood Master Plan as
originally agreed and described as;
CITY OF DANIA BEACH
NEIGHBORHOOD MASTER PLANS
WORKPROGRAM
The Mellgren Planning Group (TMPG) will be preparing the master plans for the neighborhoods
of Sun Garden Isles, College Gardens and Dania Beach Heights. Broadly, TMPG will assess the
physical, social and economic indicators, identify opportunities and constraints, and then develop
8
short term and long term implementable strategies to improve the neighborhoods, along with
identifying possible funding sources to assist with plan implementation. The approach to the
project is as follows:
1. The initial phase of work will utilize U.S. Census data and Geographic Information
Systems (GIS) to map the physical, social and economic indicators over time. Data that
will be quantified and mapped include population information (age, gender, marital
status, race/ethnicity and total population), housing data (age, tenure, value), and
economic information (population income, education level and employment status/type).
We will map this for 1980, 1990 and 2000 to observe trends over time and develop a real
understanding of how the neighborhoods are changing. We will also map these data for
the balance of the City and that portion of Hollywood that is contiguous to the
neighborhoods to observe trends or, conversely, unique characteristics. We will also
coordinate with Dania Beach law enforcement officials to map current crime statistics by
location and type.
2. The second phase of work will be to review and thoroughly analyze both land use and
zoning within the neighborhoods. We will also review base maps of the neighborhoods
for issues such as lot size, access, circulation and right-of-way width.
3. The third phase of work will be meetings with city officials and community leaders. The
first purpose will be to review and validate all existing plans and studies(i.e.: UIRA,
CPTED's, etc). The second purpose will be to obtain a full understanding of projects or
programs that are in the process of commencing or otherwise being implemented or
funded. This can be considered a "status report" of the neighborhoods.
4. The next phase of work will be a field reconnaissance. TMPG will conduct a detailed
visual assessment of each neighborhood on a street by street basis. This task will occur
over several weeks, on different days, under different whether conditions and at different
times of the day. We will also visit the areas surrounding the community to determine
their status and potential impact on the subject neighborhoods. The purpose of the field
reconnaissance is to observe physical, social and economic indicators. We will also
analyze existing uses compared to future land use plan and zoning designations. Once we
have catalogued and analyzed our findings, we will ask each of the community leaders to
accompany TMPG on an additional field visit to each neighborhood to validate and
discuss our observations. The types of things that we observe on the field reconnaissance
are numerous and all encompassing.
5. At this juncture, we will hold a consensus building meeting with residents; three
meetings, one for each neighborhood. We will present our data and list of observations as
a starting point for discussion, and encourage residents to add to the list or remove items
from it, and to prioritize the issues in the order of importance. We will employ a "you
speak, we listen" format where we have a number of round tables for facilitated
discussion. Each table will have different groupings of issues, and participants rotate
from table to table so that they comment on all of the issues. This format is excellent for
encouraging participation because of the small group setting at each table.
6. After we have analyzed and summarized the results, we will have a community meeting
with all three neighborhoods together to review and discuss the results and obtain input
on possible solutions to investigate.
9
7. At this point we will have a full understanding the neighborhoods. We will then analyze
all of the issues, and identify the strengths, weaknesses, opportunities and threats to these
communities and identify a range of solutions to address the issues. All feasible solutions
will be considered, and funding sources will be identified.
8. The analysis and all feasible solutions will be presented at three citizen meetings; one for
each neighborhood. We will also present the solutions that we investigated or considered
that are not feasible so that the residents are fully informed about the solutions being
considered. This will be a consensus building meeting with the same format used in task
5 above.
9. This step will be a community meeting with all three neighborhoods to build consensus
for the solutions. Again, the format will be the facilitated "you speak, we listed' format.
10. The last step in preparing the neighborhood plans is to actually write the plan. It is
envisioned at this time that the document will be one document that addresses all three
neighborhoods as a whole where appropriate, but will also have three sections that
address each neighborhood individually, as applicable. The plan will document the
citizen participation process. It will contain the maps of indicators and a thorough
discussion and analysis of them. It will identify all of the strengths, weaknesses,
opportunities and threats and analyze and discuss them. The plan will identify solutions
or strategies, discuss the implications of them, and identify whether they are short or long
term. The plan will contain implementation mechanisms that will identify potential
funding sources and explain the steps necessary for implementation.
11. The final steps of the project will be presentations of the plan to the City Commission.
Not enumerated but implicit to the project is ongoing dialogue with City staff, the Commission
liaison and community leaders.
10