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HomeMy WebLinkAbout2008-08-06 CRA Board Regular Meeting Agenda Packet AGENDA COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING WEDNESDAY, AUGUST 6, 2008 - 6:00 P.M. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION REQUIRED-REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY PERSON,FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO ORDINANCE NO. 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION CENTER. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH,FL 33004,(954)924-6800 EXT.3624,AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS,WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF,OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL,PLEASE STEP OUT INTO THE ATRIUM,IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE,PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING, 1. Call to Order/Roll Call 2. Approval of Minutes Regular Meeting of June 4, 2008 Special Meeting of June 24, 2008 3. CRA Update 4. Redevelopment Plan Presentation (Michele Mellgren) 5 Financial Analysis Update (Jim Carras) 6. Adjournment MINUTES OF REGULAR MEETING CITY OF DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY WEDNESDAY, JUNE 4, 2008 - 6:00 P.M. 1. Call to Order Chairman Jones called the meeting to order at 6:00 p.m. Present: Chairman: Albert Jones Vice-Chairman: Anne Castro Commissioners: Bob Anton John Bertino Patricia Flury City Manager: Ivan Pato City Attorney: Thomas Ansbro City Clerk: Louise Stilson CRA Director: Jeremy Earle 2. Approval of Minutes of May 12, 2008 Commissioner Anton motioned to approve the Minutes of May 12, 2008; seconded by Vice- Chairman Castro. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Chairman Castro Yes Commissioner Bertino Yes Chairman Jones Yes Commissioner Flury Yes 3. Proposed CRA Policies Jeremy Earle, CRA Director, requested this item be continued until the September 3, 2008 CRA Board meeting. Vice-Chairman Castro motioned to continue the Proposed CRA Policies until the September 3, 2008 CRA Board meeting; seconded by Commissioner Anton. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Chairman Castro Yes Commissioner Bertino Yes Chairman Jones Yes Commissioner Flury Yes 4. City and CRA Visioning Charrette Updates Jeremy Earle, CRA Director, advised the City-Wide Visioning Session would be held at City Hall on Friday, June 6`h from 5:30 p.m.-8:30 p.m., and Saturday, June 7th from 9:00 a.m.-3:00 p.m. The City-wide charrette will solicit input from all of the citizens of Dania Beach regarding the vision and direction for the City for the next 20 years. Michele Mellgren and her team will work with the community on these two days to create an overall vision for the City which takes into account general recommendations from everybody, not just the ideas of a few. Director Earle advised the CRA Visioning Workshop and Charrette would be held at Frost Park on Friday, June 20"h from 5:30 p.m.-8:30 p.m., Saturday, June 21" from 9:00 a.m.-3:00 p.m., and Sunday June 22nd from 10:00 a.m.-2:00 p.m. This session will focus specifically on the CRA, including the downtown area and the neighborhoods which are currently in the CRA. Additionally, we will also focus on those neighborhoods that we hope to add to the CRA including Dania Beach Heights, College Gardens and Sun Garden Isles. Although anyone is welcome to come and participate, these days will not focus on the City, but on the CRA. Director Earle noted we would look at everything related to redevelopment and revitalization as well as economic development. On Friday and Saturday there will be breakout sessions at various tables and Sunday will be an open day so that our consultants can pull everything together. In addition, the Commission will hold a Visioning Workshop on Wednesday, June 11, 2008 at 8:00 a.m. The facilitator will be Carol Susan Devaney, who is a very qualified trainer. Michele Mellgren distributed a draft agenda to the Board for the Visioning Session on June 6, 2008; she noted the agenda for Saturday has not been finalized. Ms. Mellgren stated these sessions are to envision what the City will look like in 20 years. She noted her office will make a brief presentation on the results of the weekend session at the City Commission Retreat on June 11`h City Attorney Ansbro clarified there would not be a conflict of the Sunshine Law if the Commissioners attended the Visioning Sessions and talked informally. He noted that a notice would be posted that the Commissioners may be attending the sessions. Commissioner Bertino questioned the overall cost of the contract. Director Earle responded the total amount of the contract is $371,900, which includes the Neighborhood Comprehensive Plans and the revised scope of services. The original cost was $145,000 for the Neighborhood Plans. Ms. Mellgren clarified there are a number of experts involved in the additional scope of services, such as: transportation experts, financial experts, a market analyst expert, and a housing expert. Also included is the cost of the charrettes, which are very labor intensive. These are items which were not included in the original scope. Commissioner Bertino noted the additional cost is $226,000. Minutes of Regular Meeting 2 City of Dania Beach Community Redevelopment Agency Wednesday,June 4,2008—6:00 p.m. Vice-Chairman Castro asked if this was within the CRA Budget. Director Earle responded yes. Commissioner Bertino noted that he attended a charrette yesterday, and there was a compelling urge as a Commissioner to say something. He urged the Commissioners not to say too much at the sessions because we know what we think, and we have a chance to add our input. He wants to make sure that citizen input is the citizen's input, and not influenced by Commissioners. Chairman Jones noted this is the time for the citizens to speak, and this will eventually come back to the Commission for action. He noted he would be in attendance and will say very little; he will note what the citizens are saying. Director Earle asked the CRA Board to attend the sessions, and to remind people that the visioning sessions are for the future, not to dwell on the past. The sessions are for the vision for the next 5-20 years. Ms. Mellgren indicated that she would add a note to the agenda that we are focusing on the future, not the past. Vice-Chairman Castro noted another ground rule should be that everything is possible, and people should think like there are no hurdles. 5. Michele Mell epr cove of Services Director Earle said he is looking for approval of the revised Scope of Services, and the item is scheduled for the upcoming City Commission meeting on June 10`h. Vice-Chairman Castro noted the revised Scope of Services includes the Neighborhood Comp Plan Scope and the new scope for the expansion of the CRA. Commissioner Anton asked if the $371,900 was for both plans. Vice-Chairman Castro clarified it is for the Neighborhood Comp Plans, and the CRA scope. Commissioner Anton noted the $145,000 is for the Neighborhood Comp Plan and the additional $228,000 is for the Visioning Sessions, Charrettes, Transportation Engineer, Market Analyst, Financial Expert, and to expand the CRA boundaries. Vice-Chairman Castro motioned to approve the revised scope of services; seconded by Commissioner Anton. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Chairman Castro Yes Commissioner Bertino Yes Chairman Jones Yes Minutes of Regular Meeting 3 City of Dania Beach Community Redevelopment Agency Wednesday, June 4,2008—6:00 p.m. Commissioner Flury Yes Vice-Chairman Castro noted that the City will want records on the Griffin Road Corridor from the information that Michele Mellgren gathers during the charrette process. 6. Presentation by Jay Patel, Luckey's Hotel: Proposed construction of a 6 story hotel building with parking on the first 3 floors Corinne Lajoie. AICP, Principal City Planner, noted the applicant is proposing to redevelop the site with a 6 story hotel building. The proposal will require a special exception to allow the hotel use and for the assignment of LAC units. Variances will be needed for parking, building height, and setbacks from the south and west property lines. Courtney Crush, attorney representing Sandy and Jay Patel, owners of Luckey's Motel, introduced George White, Architect for the project, and R.J. Drummond, Architect. She noted that they appeared before the Commission when they were adopting the TOD/TOC regulations and expressed their desire to renovate the property. The Patels have several hotels and own their properties. The site is located at 205 N Federal Highway and is surrounded on 3 sides by streets. Ms. Crush noted they revised their plans from the original 10 story hotel to the current proposal of a 6 story, 75 room Comfort Suites Hotel. She noted the site is compact and they have tried to be efficient, yet provide greenery and sidewalks. Ms. Crush advised the revised height of the hotel is 67' to the roof. Ms. Lajoie advised the applicant has met with Attorney Dubow, a neighboring property owner, and indicated that they do not have any objections to the proposed development. Ms. Crush clarified they met with Attorney Dubow when the plan was for a taller building, but they will meet with him again. Ms. Crush indicated that SW 2"d would require a 4' setback variance. She indicated the request is for the following items: a setback variance on the south; a 10' setback on the west; and a parking variance. This is a limited service hotel which will not have a restaurant; they will however have a dedicated shuttle bus that goes to the airport. Ms. Crush noted they also require a variance to eliminate the internal loading zone. Commissioner Bertino noted that he is concerned with parking, and he would rather allow an additional story in order to meet the parking requirements. Commissioner Flury noted she would support either scenario. Commissioner Anton would like to see a shared parking agreement for the parking lot near Franco's/Dismas House for staff parking. He concurred that he would prefer more parking, not less. Vice-Chairman Castro indicated she had no problem with the variances, and that she is not concerned with parking on the site. She agreed that we have a parking problem in the downtown Minutes of Regular Meeting 4 City of Dania Beach Community Redevelopment Agency Wednesday,June 4, 2008—6:00 p.m. area and that we needed shared parking agreements. Vice-Chairman Castro asked for the City to plan a way to encourage shared parking agreements with all the downtown businesses. The general consensus of the Board was to move forward with the project. 7. Cancel July 2, 2008 CRA Board Meeting Commissioner Anton motioned to cancel the July 2, 2008 CRA Board meeting; seconded by Commissioner Bertino. The motion carried unanimously. 8. Adjournment Chairman Jones adjourned the meeting at 6:50 p.m. ATTEST: COMMUNITY REDEVELOPMENT AGENCY LOUISE STILSON, CMC ALBERT C. JONES CITY CLERK CHAIRMAN— CRA Minutes of Regular Meeting 5 City of Dania Beach Community Redevelopment Agency Wednesday,June 4,2008—6:00 p.m. MINUTES OF SPECIAL MEETING CITY OF DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY TUESDAY, JUNE 24, 2008 - 6:30 P.M. 1. Call to Order Chairman Jones called the meeting to order at 6:30 p.m. Present: Chairman: Albert Jones Vice-Chairman: Anne Castro Commissioners: Bob Anton John Bertino Anne Castro Patricia Flury City Manager: Ivan Pato City Attorney: Thomas Ansbro City Clerk: Louise Stilson CRA Director: Jeremy Earle 2. CRA Procurement Policies and Procedures Jeremy Earle, CRA Director, noted he worked on the procurement policy with the Finance Director and they have no issues with it. Commissioner Anton motioned to adopt the CRA Procurement Policies and Procedures; seconded by Commissioner Flury. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Chairman Castro Yes Commissioner Bertino Yes Chairman Jones Yes Commissioner Flury Yes 3. CRA Attorney Consultant Agreement Jeremy Earle, CRA Director, noted the agreement is with Sam Goren, who will be working with Moskowitz & Salim in order to obtain the City's $6.3M from Broward County. He hopes to have this item on the County Commission agenda on August 5`h. City Attorney Ansbro noted that he and the Finance Director are concerned with the $10 per fax charge, and the .35 per copy charge. Attorney Bill Salim noted their office charges .25 per page for copies, and $1 per page for a fax. Commissioner Flury motioned to approve the contract with Sam Goren, retroactive to May 28, 2008, and for the CRA Director to negotiate a better cost for photocopies and faxes; seconded by Commissioner Bertino. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Chairman Castro Yes Commissioner Bertino Yes Chairman Jones Yes Commissioner Flury Yes 4. Scope for RFQ of Parcel 109 Jeremy Earle, CRA Director, presented a scope of services provided by Michael Cannon, who is currently a sub-consultant to Michele Mellgren, to help the City develop the RFP/RFQ for the 109 Park parcel in July. The cost of the agreement is $22,500.00. Commissioner Bertino motioned to approve the agreement with Integra Realty Resources, LLC, and by-pass the bidding process; seconded by Vice-Chairman Castro. The motion carried on the following 5-0 Roll Call vote: Commissioner Anton Yes Vice-Chairman Castro Yes Commissioner Bertino Yes Chairman Jones Yes Commissioner Flury Yes Director Earle advised that over 120 community residents attended the visioning session over the weekend. He indicated that the people felt that this time was different, and that Dania Beach was on the cusp of redevelopment. The Board commended Director Earle and Michele Mellgren on the visioning session. They noted they also received positive feedback from the experience. Director Earle advised that today he met with 4 owners of property on Federal Highway. He indicated they are willing to put their parcels together and have the City obtain an RFP/RFQ for the combined properties. He said the property owners agreed to have a fair appraisal of the parcels. 5. Adjournment Chairman Jones adjourned the meeting at 6:53 p.m. Minutes of Special Meeting 2 City of Dania Beach Community Redevelopment Agency Tuesday,June 24, 2008—6:30 p.m. ATTEST: COMMUNITY REDEVELOPMENT AGENCY LOUISE STILSON, CMC ALBERT C. JONES CITY CLERK CHAIRMAN-CRA Minutes of Special Meeting 3 City of Dania Beach Community Redevelopment Agency Tuesday,June 24,2008—6:30 p.m.