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HomeMy WebLinkAbout86104 - MINUTES - City Commission N 0 ® MINUTES OF SPECIAL MEETING, CITY COMMISSION, CITY OF DANIA, FLORIDA, HELD NOVEMBER 31 1965. The City Commission of the City of Dania, Florida, met in Special Session in the Commission Room at the City Hall. ® Present were: MAYOR-COMMISSIONER FRANK SALVINO COMMISSIONERS ROBERT GRAMMER VERA HILL S. ELLIS YOUNG CARL ZENOBIA CITY ATTORNEY CLARKELWALDEN • CITY MANAGER TONY SALVINO BUILDING INSPECTOR CHARLES LINDEMAN CITY CLERK MARY THORNHILL The meeting was called to order at 11:00 A.M. by Mayor Salvino, for the purpose of certifying the General Election, held Novem- ber 2, 1965. RESULTS OP GENERAL ELECTION held November 2, 19652 as certified by the duly appointed election officials. CANDIDATE NORTH SOUTH WEST TOTAL • PRECINCT PRECINCT PRECINCT JAMES G.IADAMS 394 895 45 1334 GUS BRICE 339 767 39 1145 VERA L. HILL 126 314 64 504 BOISY N. WAITERS 45 104 765 914 • TOTAL VOTES CAST 481 1120 799 2400 QUESTION • YES 161 306 83 550 NO 115 303 46 464 The results as certified by the duly appointed election officials show • the following, Candidates to be elected to serve for a term of two years: JAMES G. ADAMS GUS BRICE A motion was made by Commissioner. Hill to certify James G. Adams and • Gus Brice as elected. The motion was seconded by Commissioner Zenobia. Mayor Salvino called for objections. There were no objections. The roll being called, the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes • City Manager Salvino requested that the Commission come to some deci- sion on the question of the changes in the wiring on the new Fire Station. Mr. Farina explained that the letter that was referred to was to make a few changes, (add a couple of outlets and move a few things around) for which there would be no additional charge other than allowing him to use thin-wall conduit back of the plaster in the panel and the sus- pended ceiling in the East portion of the building. "I authorized the -l- ® electrician to make the change to aluminum conduit; in return, all of the conduit in the engine room was supposed to be exposed. One of the things he gave us in return for that was that he was recessing the conduit in the walls. There was no secrecy made about this change, if that be the thought of any of you. Before making this change I called a consultant with whom we do a lot of our Engineering • in Electrical work. I asked his opinion on it. He said it was not permitted in the City of Hollywood, but he saw no objections to it. It was his feeling that the aluminum conduit was just as satisfactory as the rigid galvanized conduit. The cost is roughly the same. I understand that there is a savings when it comes to the labor portion of it. I told the City Manager, if there is a savings coming to the ® City because of less labor involved in the aluminum conduit, then the City will get that savings. if it means that we have got to get a disinterested party to figure what the difference will1be between the aluminum conduit and the galvanized conduit; then that will be done. It is my opinion that the aluminum conduit is satisfactory, and is equal to the galvanized conduit." • Commissioner Young: If a disinterested party had to state exactly what the savings would be, then who would have to pay for that dif- ference; the contractor, your firm, or the City? Mr. Farina: I would say the Contractor, the Electrical Contracto'b, • should be responsible. Commissioner Young: Well we only have one contractor, we don't have an electrical contractor. Mr. Farina: Alright, . in your case, the Contractor. • Commissioner Young: Well we were told that the Fire Chief ordered some changes. Do you, in your contract, have authority to make changes of this nature without consulting the City Manager? Mr. Farina: At the time I made these changes, I was under the impres- sion that we had the supervision. We had verbal supervision on the Station for about a month and a half or two months after the contract was awarded. I was maybe never told to go ahead and supervise it, but I was never told not to supervise it." Commissioner Young: Would supervision include-:making changes? • Mr. Farina: Yes it would. Commissioner Young: Would it include making deletions? Mr. Farina: Deletions, or additions, or ,substitutions of equal value. ' • Commissioner Young: My impression is that there are certain fixtures which were not in the original specifications, which have now been ordered. Mr. Farina: I think there are three or four fixtures which were • ordered, yes. Commissioner Young: Have you considered, in making these changes, that the specifications also call for septic tank, which will cost the City somewhere in the neighborhood of $3,000; whereas, within the period of possibly two months after completion of the Fire Station, ' • they will be able to hook into sanitary sewers. Have you considered the advisability of deleting the septic. tank? Mr. Farina: It all depends upon the progress which is made between the Fire Station and the Sewer System. If you have the b uilding over there, you wouldnTt want to have it unoccupied for three or four • months until the completion of the sewer system, and that is why the septic tank was put in. Of course, it can be deleted, but you can't use the building without it. -2 ® City Manager Salvino stated that he will comply with the wishes of the Commission. He asked what they wished him to do about it. Commissioner Zenobia: I think we ought to stick to the original specifications. If he has a part of it covered up already, I would say let that part go; but the others should live up to specifications. • Mr. Lindeman, Building Inspector, was asked if he had anything to say- ' Mr. Lindeman: The only thing that we did in these changes was for the man to use thin-wall instead of heavy-wall conduit sealed up behind the walls. Whether we are getting a fair. shake on those changes, in the O difference of price in material, .the heavy-wall aluminum and heavy- wall galvanized, as far as I am concerned, are equal as far as price. Commissioner Grammer: I1m not going to say whether aluminum is better than galvanized, or galvanized is better than aluminum, but I don't see where the Building Inspector has any authoAzation to change these specifications and give the contractor consent to use something that is not in these specifications; unless the owner is properly notified; in which case, the owners are the City Commission and the City Manager. Commissioner Young: Didn't the Engineer make the changes? Commissioner Grammer: According to the way the City has let this, the Engineer was really relieved from that job, whether to make a change or not make a change, at the date of this letter. It was left up to the Building Inspector to see that these specifications were carried out according to what the Engineer had drawn and presented to the City. Mr. Lindeman: Then you should have somebody you can depend on to make changes, because there is no building made without changes. Commissioner Grammer: I'm not saying that, but the changes should be notified to the owner. If you were having a house built according to your. specifications, would you want the Building Inspector and the Contractor to get together to change your house without notifying you? Mr . Lindeman: We are getting other work for this material. Commissioner Grammer: That makes no difference. This is a legal con- tract and specifications. And the owner should be notified of any changes. Commissioner Young: We have heard from everyone except the one we should hear from, and that is our Counselor. City Attorney Walden: There is no answer to it, that is, onetthat is going to satisfy everyone. Did I understand there would be a savings to the City? Building Inspector Lindeman: He is using thin-wall instead of heavy- wall conduit in the ceiling area and behind the walls. For that, he is giving us these changes at no extra cost to the City. ' City Attorney Walden: A" I can do is suggest that you take the bene- fit of the savings, and not pay for any changes if they were not pro- perly ordered; as for the additions, you can let the contractor take them out of there. All I can do is suggest that we have some dis- interested person to tell us what credit should be allowed by using this lower grade, or cheaper grade, and take the credit; and then on these extras, cancel those. I don't think the City accepted or ordered them. If it is fixtures or something that the contractor put in, then ta. take them out. Then if the City wants the fixture, they can authorize them as an extra. City Manager Salvino: In other words, make a list of the parts and the fixtures, then if we need them we can authorize them to be paid at a later date. But if there is any difference in the cost of the aluminum, then we should be rebated. Whatever this Commission decides on, ,then that is what I will do, if I have to stop the work in order to :F, ® do it. Mr. Rickards: I would like to know what you are going to do. Ifpyou are going to go back to the original contract, what are you going to do about the materials that you have already bought? • City Attorney Walden: I think, Rick, your-claim is against Mr. Tog- noli. The only contract the City has is with the General Contractor. We could not deal directly with you. We don't know what your contract is with the Contractor. Mr. Rickards stated that, if they go back to the original specifica- • tions, they are going to have to rip out practically everything that is in there; and when they do, then he is going to look for somebody to pay for that. "It is no fault of mine,. it is nothing that we have done to cheapen the job; and I don't feel that we should rip this out for nothing." • City Attorney Walden was asked for his recommendation. City Attorney Walden: I heard that the Fire Chief wanted some extras, and we in effect renegotiated a contract in order to accomplish this. Legally that is wrong, there is no way that I know that you can justify it. But if the Commission is going to stand behind its employees, I • think you will be stuck with this thing. In other words, you put Charlie over there as inspector; and right or wrong, he evidently authorized this. And if you are going to back him up, you are sort of stuck with it. Commissioner Grammer stated that he wasn't put over there to make changes, he was to carry out the specifications. • City Attorney Wadden: I know that, but it is like if you are building a house, and your carpenter does something in a way that I didn't want it done; I would go to you. In other words, you stand behind him. And I think the Commission has got to stand behind whoever he puts over there, right or wrong. • Commissioner Zenobia stated that anybody who changes specifications shouldn't do so without written notice to whoever has the contract. Commissioner Grammer stated that he didn't think aluminum would hold up as well as galvanized tubing. • City Manager Salvino stated that if it was just a matter of a few .. pennies difference for aluminum against galvanized he felt they should be given credit for it and leave it as is; but,he was O the same opinion as'Commissioner Grammer, and if it was going to have to be torn out and replaced, it should be done now instead of a year or • two from now. Commissioner Grammer suggested that they go back to the original specifications, unless they want to submit the changes in writing and get the Commission's permission to change it. A motion was made by Commissioner Grammer to leave the tubing in where there is concrete poured over it, work some kind of adjustment out, and go back to the original contract unless approved in whiting.by the Com- mission. The motion was seconded by Commissioner Zenobia. Commissioner Young: Does that also include cancellation of any extras? • Commissioner Grammer: Any changes. . .Not only electrical, but anything. The roll being called, the Commissioners voted as follows: Grammer Yes ,• Hill Yes Young Yes Zenobia Yes " Salvino Yes # _4_ a:. ® City Manager Salvino presented a request for a change, in the form of a letter, from Broome 6 Farina, recommending a change in plumbing on the new Fire Station. They recommended that four catch-basin type drains in the Engine room be modified to four 4-inch traps, and that the system be drained through a building drain for the sewer system, thus eliminating.the dry well behind the station. The City will be • entitled to a credit of $530. He stated that Chief Lassiter approved it, the Contractor approved it, and he asked for the Commission to approve it. A motion was made by Commissioner Zenobia to accept the Change Order. The motion was seconded by Commissioner Grammer, and the roll being • called, the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes Zenobia Yes • Salvino Yes There being no further business on the agenda, the meeting adjourned. 221 • Mary Fhornhill City Clerk-Auditor • Frank Salvino Mayor-Commissioner. • -5- • • Results of General Election held November 2, 1965 as certified by the duly appointed election officials. e CANDIDATE NORTH SOUTH WEST PRECINCT PRECINCT PRECINCT TOTAL JAMES G. ADAMS 394 •895 45 1334 GUS BRICE 339 767 39 1145 VERA L. HILL 126 314 64 504 BOISY N. WAITERS 45 104 765 914 e TOTAL VOTES CAST 481 1120 799 2400 • QUESTION YES 161 306 83 550 NO 115 303 46 464 • The results as certified by the duly appointed election officials show the following Candidates to be elected to serve for a term of two years: JAMES G. ADAMS , GUS BRICE • • O• i 4�4 i