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HomeMy WebLinkAbout1965-09-23 Special City Commission Meeting Minutes • MINUTES OF SPECIAL MEETING, CITY COMMISSION, CITY OF DANIA, FLORIDA HELD SEPTEMBER 23, 1965. • The City Commission of the City of Dania, Florida met in Special Session in the Commission Room at the City Hall. PRESENT WERE: MAYOR COMMISSIONER FRANK SALVINO COMMISSIONERS R. L. GRAMMER VERA L. HILL • S. ELLIS YOUNG CARL ZENOBIA ATTORNEY BOB'DUBOW CITY MANAGER TONY SALVINO CHIEF OF POLICE MONTY F. SMITH CITY CLERK MARY THORNHILL • Meeting called to order at 11:00 o'clock A. M. by Mayor Salvino. Mayor Salvino stated that this meeting had been called by the City Manager to present his recommendations on bids received at the Sept- ember 20 meeting of the Commission. • City Manager Salvino stated that it was very important that the Com- mission take action on the lime storage plant and lime contract as soon as possible. There was only o ne bid received and Broome b Farina, Engineers, recommended the contract be awarded to The Aquachem Company, Inc. to furnish, install, and place into operation the lime storage • and feeding facilities complete and i n accordance with plans and spec- ifications, total amount of bid being $9,986.00; and, furnish and place into lime storage bin quicklime as required for water plant operation for a period of 12 months @ $26.10 per ton. If this project is not started right away we will have to order another car of lime. There is always a possibility of some one getting burned every time we unload a car of lime. We have to take a truck away from hauling trash every time we unload a car. I recommend the ,bid be accept- ed. Commissioner Young: Is, this quick lime we are ,talking about? As I understand it does not take as much of the quick lime and it is easier p. to handle. City Manager Salvino: Yes. It has 25% less moisture than regular lime and the engineers claim it takes less quanities than the hydrated lime. Commissioner Young: Do you have a separate bid on the silo and the lime? City Manager Salvino: Yes. The bid is for one year on the lime, not ; .: three, as some of you thought. To make a bid for three years there +} would have to be an escalator clause in it, -and there's no need for it. This way we can advertise every year and give everybody a chance to bid on it. There aren't too many people who do issue silos for thellime. It seems to be a wonderful plan and a 'wonderful thing for Dania; and it will pay for itself in 3 or 4 years. The bids are for one year, and of course, the plant is a permanent plant. :'. Commissioner Young: Could a person, charge a little extra per ton for lime until the silo is paid for? City Manager Salvino: No, from what I _understand, it is just a matter of buying a silo and then buying the' land .wherever you see fit. The lime is not the same price. It is cheaper lime. Commissioner Young: How about the funds? City Manager Salvino: Weave got the money in the budget. In fact, we estimated a little more than the actual bid. _1- • ® Mayor Salvino: How does the lime feed to the plant? City Manager Salvino: That is all done by machine. When they deliver, they deliver like in a gas truct - a hose and a gage - they just put so many pounds in there at a time. Nothing is done by hand. • Commissioner Young: That might even help on the Workman's Compen- sation Insurance. A motion was made by Commissioner Grammer to accept the City Manager and Consulting Engineer's recommendations. The motion was seconded • by Commissioner Young, and the roll. being called, the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes • Zenobia Yes Salvino Yes City Manager Salvino: We have this other bid for the motor and pump that Callahan bid on, for a price of $2,417.83. That is installed, foundation and everything.included. You also have,a recommendation • from Broome b Farina on that. In this bid, he also allows $25.00 for an old motor standing by there, that we'have no use for. If' you want to get rid of that, it will be $2,392.83. Commissioner Young: Do you think we might be better off if we re- advertise? City Manager Salvino: There was 26 hundred dollars and some cents that Broome 6 Farina estimated it would cost us. This is under, our estimated bid. A motion was made by Commissioner Zenobia to accept the Engineer's • and City Manager's recommendations and 'aivard 'the bid, with the trade- in,on the motor, to Callahan Motor Company. Commissioner Young: Could it be used for something else? City Manager Salvino: I don't think so. You can keep it, and find • out later if you have any use for it. Commissioner Zenobia: Then I'll just make the motion that we accept the bid. We will worry about the motor later. The motion was seconded by Commissioner Young. • City Manager Salvino: That would be better, because you might be accepting a trade-in and find out later that it wasn't legal, because it is not in the specifications. Attorney Dubow: If it wasn't advertised, I don't think you can accept • the bid and in the same motion also give him the motor. for $25.00. City Manager Salvino: The motion just reads now that we accept it, and that is all. The roll being called, the Commissioners voted as follows: • Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes City Manager Salvino: We have talked about this several times, and I bring it up now. If you want to pass it, or whatever you want to. do -2- • • ® with it, Mr. Mears said he will be leaving us by the first of January. They will be through with the sewers. If you all wish to finish the ends of these streets. . . . The reason I am bringing it up now is that I have had calls from the Garden Club and the Beautification Committee. They want to clean the city up. And the biggest mess we have is the ends of the streets where they put the sewers in. L was wondering if the City wants to authorize Mears to go ahead and complete the ends of the streets: This price would be $13 a ton for the asphalt. The rea- son for the tonnage instead of by the yard, is that the ends of the streets have a dip in them and may take a little more material. If the City wishes to give me the "go-ahead", we can pave the ends. I recom- mend that we put them in. As far as finances, there is a question of A the Federal Grant of 150 thousand dollars in round figures. There shouldn't be too much problem with that. You have 188 thousand dollars, and only one request for a change order, which probably won't amount to a whole lot. The 38 thousand you have in there, and it draws interest. If worse comes to worse, I think you still might be able to finance it, in case anything should happen to the Federal Grant; which you all pro'- bably know about. The man will be here Monday. You won't issue a work order probably until Monday anyway. I would like to have your authori- zation to go ahead with it while the machine is still in it's place. Commissioner Young: How much is that going to cost? City Manager Salvino: In round figures, anywhere from 30 to 45 thousand. There are 55 or 60 crossings, including alleys. Commissioner Hill: Are you talking about streets in the whole sewer program, or just along Federal Highway? City Manager Salvino: The whole sewer program. All the intersections. You can't expect the people to pay for it on an assessment basis, be- cause the thing that caused it was the sewers. Now the only question is the question of the Federal Grant. I still think we will have enough without the Federal Grant. Commissioner Grammer: Well, this is intersections. Even when we assess the property owners, the City pays for intersections anyway. Commissioner Zenobia: Being in the paving business. . .if we let those ends go and come back later and do them, it is going to look like a patch job. And $13 a ton is a good price, because he pays $7.50 at the plant; and he has to haul it, lay it, roll it and everything. That is a good price. City Manager Salvino: Well, you can't do one or two. You might just. as well do them all or none. A motion was made by Commissioner Zenobia to pave the ends of the streets in the sewer program at $13 a ton. Commissioner Young: Counselor, as a point of information, does that have to be a change work order? I believe it has to be done by resolution. �. . Attorney Dubow: Yes sir. A motion was made by Commissioner Zenobia to have a resolution drawn up for a change order (No. 8, I guess it would be) . City Manager Salvino: No, I don't think you will have to have a Change order. I talked to Clarke yesterday,. and. also Mr. Mears. It is part of our sewer program, and it is to more or less give permission to me authorizing me to go ahead and finish them. But you can make your motion either way. ;._ Commissioner Zenobia: I will just make a motion to authorize the City. Manager to go ahead and enter into an agreement to get these done at $13 a ton. -3- �r; • ® Commissioner Young: How can you do it without taking bids on it? City Manager Salvino: No, it was caused by the sewer program. Commissioner Young: It,was caused by 15 years of ,negligence on the streets--that's what it was caused by. • City Manager Salvino: The legal opinion I got from our City Attorney is what I have to go by, and also the Engineer. You can make a change order if you have to. Commissioner Zenobia: I hate to give`Mr. Philpott another 9%. O Virgil Tarpley: Alright, then you .are going to have to advertise. Commissioner Grammer: I will second his motion for a point of dis- cussion. • Commissioner Zenobia: Let's do it this way, I made the motion we go -ahead and do it. How about getting Clarke to let us know definitely which way you can do it legally.'. City Clerk Thornhill: May I make a suggestion? O City Manager Salvino: I have already .talked to Clarke and Mr. Philpott and everything is in order, or I wouldn't present it. You can do what you want with it. Commissioner Hill: What were you going to say, Mary. • City Clerk -Thornhill: Well, the money for the Sewer Program is in a Trust Account at the Dania Bank. And I know Mr. Watterhouse well enough to know that he is not going to issue a check for any money unless there is a resolution to back it up. Commissioner Zenobia: Well, we can draw up a resolution any time to O get money out as far as that goes. City Clerk Thornhill: And then all requisitions for payment have to be approved by the Engineer. Commissioner Zenobia: Then I will make it a resolution for a change O order. I just hate to give up that 9%. City Clerk Thornhill: They are very particular about that money, which they should be. Commissioner Young: Well, that's the way it's got to be. There is • one thing else, as a matter of clarification. How can we tie this in to the Sewer Program? The sewer program does not extend in the area we are talking about paving. Commissioner Zenobia: Because that particular lot will be served :. by the sewer. City Manager Salvino: The sewer touches that lot. We will just take any corner store building on Federal Highway. The sewer touches that lot when the pavement doesn't quite come to the corner. Commissioner Grammer: I know it is a shame to leave those streets the • way they are. Commissioner Young: I agree that something should be done. I also agree it should be done right away. City Manager Salvino: I can get a letter from Clarke Walden getting a legal opinion. l Commissioner Young: I don't want to have a taxpayers suit as a result'; of non-advertising and using sewer funds for paving streets. . c.e: -4- ® City Manager Salvino: Then a change order would probably be in order. Commissioner Young: That's what we were talking about. The resolution is for your protection and you should have a legal written opinion that that is the proper way to do it. If you will make your motion subject to receiving the legal opinion. • Commissioner Zenobia: Yes, subject to receiving the legal opinion. Commissioner Young: Is that agreeable with your second? Commissioner Grammer: Yes, I'm very agreeable. o ® :The roll being called, the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes • Zenobia Yes Salvino Yes City Manager Salvino: I don't want anyone to think I misled them, but Clarke Walden called me about 10:30 and said the only way you can lease the fishing pier is by resolution, which will take 3 readings. And he • suggested that, since you are meeting today, to pass it on first read- ing. Either on first and second readings today, or first today and second and third next meeting. Commissioner Hill: For the sake of the record, what is your recommen-, dation who we should lease it to? • City Manager Salvino: Well actually, my recommendation would be to lease it to the high bidder. Phil Heller: Is that the only way you can .do it? • City M anager Salvino: Personally, I would like to get rid of it immediately. Commissioner Young: Counselor, can you pass it an first and second readings at a special meeting? - • Attorney Dubow: I don't see what the point would be on passing it on two readings. It doesn't get him any closer to, getting the pier. You can pass it on one at a special meeting and pass it on second and third at your next regular meeting of October 4; and that still gives him 3� weeks to November l. ' I don't think you can pass it on 3 readings at a special meeting. ' • City Manager Salvino: Mr. Attorney, I would like to ask a question. Our bids read November 1, although Mr. Heller would like to have it sooner, and I would like to gettrid' of it sooner. But I don't think we can do it sooner. Commissioner Grammer: It was my understanding that this man wants to take it over the first of October. . City Manager Salvino: You don't have another meeting until the 4th, unless you call a special meeting. • Commissioner Zenobia: According to my legal advisor, you can do any-' thing you want at a Special Meeting, even at midnight. Commissioner Grammer: The only way you can pass it on 3 readings is if all 5 agree to it. City Clerk Thornhill: How can you pass it when you don't have the ordinance to read? City Manager Salvino: Well, you can pass it on first reading, then have the ordinance for next meeting. -5- O A motion was made by Commissioner Grammer to accept the bid of Phil Heller, and pass the ordinance on first reading only. The motion was seconded by Commissioner Hill. Commissioner Zenobia: On a point of discussion, Phil if you really want to get in there by the first, we will call a special meeting. I think everyone would agree to it. Commissioner Grammer: Well, before you do that, we ought to get Clarke to look into it, because it was advertised for November 1st. Commissioner Hill: Does he have to take inventory? 0 Mayor Salvino: Yes. City Clerk Thornhill: We took inventory the first of the month, but of course, there would have to be another taken. Now the ordinance is to award the lease of the fishing pier on first 0 reading, right? Phil Heller: Can I add something to that lease? There are no meters there. How do I know if, in the next 2 or 3 years, somebody will wantoto put meters there? If they do that, I might as well close the pier. I would like to put in the lease that for the next 5 years, there will be no meters put there. Commissioner Zenobia: Take that up with your attorney. The roll being called, the Commissioners voted as follows: w Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes 0 Attorney Dubow: Do you want that put in the ordinance that there will be no meters put in the area while he has the lease? Commissioner Zenobia: That's alright with me. Commissioner Young: That will be up to Clarke. City Clerk Thornhill:. We have a 2 COP license. that came in yesterday. Clarice Taylor, Clarice's Tavern, 422 W. Dania Beach Boulevard. It has been approved by Chief Smith. It is a renewal. • A motion was made by Commissioner Grammer to approve the application for renewal: The motion was seconded by Commissioner Zenobia, and the roll being called, the Commissioners voted as .follows: Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes City Manager Salvino: I got a call from the Florida Power 6 Light Co. , that Thursday after the hurricane hit. Twenty-five percent of our street lights were off, and Tuesday they were all on again. So I thought I would let you know that we have a 25% discount for one week. Commissioner Zenobia: Speaking of Street lights, I was up in Melallucca Gardens the other day, and I noticed that, under that new street lighting program, they didn't get any lights up. there. What happened? Commissioner Grammer: Some people asked me about it, and I was with t:. Carl, and we went up there and looked at it. And I checked the map, and it calls for them on the map. • • • Commissioner Young: I think there are two of them on loth Street. Commissioner Grammer: Well, those are new ones that haven't been put up, and none of the old ones have even been changed to this new vapor light, which the rest of the City has. ® City Manager Salvino: Twill check into it. Commissioner Grammer: For this price, they were to put them up in Melallucca Garddns, but they haven't put them up. That's what I don't understand. • Commissioner Young: There ought to be one near'Frost Park so that the Senior Citizens at night can walk home. Commissioner Zenobia; Yes, itts very dark there. City Manager Salvino: I will check into it and have a report for the • next meeting. Chief Smith: While you are on' that subject, would it be too expensive on S.W. Second Street, down to the Old Dixie, between Second Avenue and Fourth, to put a couple of street lights out in the paved alleys: We have had an awful lot of complaints lately about prowlers around • those alleys. If it wouldn't be too much money,. it .sure would help our situation and give those people out there a feeling of more se- curity. If we could put a street light on the corner of each one of those paved alleys. . . Commissioner Grammer: I would like to see them in there, but it would • be hard f.or us to put them just in certain alleys. Chief Smith: This is a request for protection from prowlers. Commissioner Grammer: Yes, but still, people in the other part of town might say w6 have just as many prowlers as they do. • Chief Smith: Well, it is just a thought. Kick it around a while. Commissioner Grammer: While we are on the subject, we have a pole that has been laying around Tom Lamberth's place for 6 months. Why don't we decide where we want to put that pole up and I think Tom • Lamberth will set it back up, but he doesn't know where we want it• Commissioner Hill: I remember talking to him about that, and he said he was going to see if he could get permission to put it out there in front. • Commissioner Grammer: Well, letts give him permission. City Manager Salvino: Since his rent is due, I will be seeing him. I'll ask him about the rent, and if the City Commission wishes, I will tell him to put the light up in that corner. Commissioner Hill: Well, as far as I'm concerned, Itd rather see it up anywhere than where it is laying now. Commissioner Zenobia: On Old Taylor Road, going to Port Laudania, I think we ought to get the Engineer to start drawing up plans to get that water in there. It is one of the things we promised them. • A motion was made by Commissioner Zenobia to instruct Broome 6 Farina to work with the City Manager to draw up plans to put water lines along Old Taylor Road. The motion was seconded by Commissioner Hill, and the roll being called, the Commissioners voted as follows: • ® Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes • Mayor Salvino: Mr. Lamberti approached me this morning and said they were having bicycle races down there. He wants us to keep the bicycles off the streets. Commissioner Zenobia: Where are they going to have them? • Mayor Salvino: He said to build a track- and have bicycle races at Frost Park. He said also, with that building, we should sell peanuts and hotdogs. Commissioner Hill: 2 think it's a good idea. Let's turn it over to' • the City Manager to check into. There being no further business on the agenda, the meeting adjourned. • • Mary Fhornhil.1 City Clerk-Auditor Frank Salvino Mayor-Commissioner tip -g- • C:, .,:. .