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HomeMy WebLinkAbout86134 - MINUTES - City Commission MINUTES OF SPECIAL MEETING, CITY COMMISSION, CITY OF DANIA, ® FLORIDA, HELD APRIL 12, 1965. The City Commission of the City of Dania, Florida, met in Special Session in the Commission Room at the City Hall. Present were: MAYOR-COMMISSIONER FRANK SALVINO • COMMISSIONERS ROBERT GRAMMER VERA HILL S. ELLIS YOUNG (ABSENT) CARL ZENOBIA CITY ATTORNEY CLARKE WALDEN CITY MANAGER LESTER CULVERSON • CHIEF OF' POLICE MONTIE SMITH CITY CLERK MARY THORNHILL The meeting was called to order at 7:00 P'.M. by Mayor Salvino. City Manager Culverson stated that the meeting was called for the • purpose of hearing proposals from the various Insurance companies on insurance for City Employees. Mr. Carl Olsen, representing Continental Insurance Company, Chicago, Illinois stepped foreward and presented his proposal. • Mr. Arthur A. Kempton, Sr. , representing Metropolitan Life Insurance Company presented his proposal. Mr. Bob Munz, representing Travelerts Insurance Company, presented his proposal. • Mr. Howard Mann, representing the Blue Cross - Blue Shield, presented his proposal. Mr. John Havener, representing the Aetna Life Insurance Company, pre- sented his proposal. • City Manager Culverson presented a bill from BILL KELLEY CHEVROLET, Inc. , as follows: 1965 Chevrolet Pick-up Truck - 1/2 Ton. $2,050.25 Less trade-in - 1960 Chevrolet Truck 625.00 Cash on Delivery 1,425.25 A motion was made by Commissioner Grammer that the bill be paid. The motion was seconded by Commissioner Zenobia, and the roll being cal- led, the Commissioners voted as follows: Grammer Yes • Hill Yes Zenobia Yes Salvino Yes A motion was made by Commissioner Zenobia to turn the Insurance Bids over to the City Manager and the City Commissioners for tabulation and recommendation, to be brought up again at the next regular meet- ing April 19, to award the bid. The motion was seconded by Commis- sioner Grammer, and the roll being called, the Commissioners voted as follows: Grammer Yes • Hill Yes Zenobia Yes Salvino Yes City Manager Culverson read a letter as follows: • " Dear Mr. Culverson: - '' On or about January 28, 1965, our agency was requested to • 0 ' ® quote a premium for Fire, Extended coverage, and vandalism, and malicious mischief on the Sewer Program. The City needs the quotation within 45 minutes. Our agency contacted the Florida Inspection and Rating Bureau And obtained a tentative rate as the Bureau did not have adequate time in establishing the rate for this program. • It was explained to the City Manager at that time that the premium quoted was tentative. The Bureau now has established a correct rate and endorsement has been issued by our agency for the correct rates and premium. This requires an additional premium of $1,523.00. This makes a total premium of $3,613.00 for one year on the following: $454,579 on the Treatment Plant, • $ 37,200 on the Lift Station "F" $ 37,200 on the Lift Station "GP $ 37,200 on the Lift Station "H" $ 33,620 on the Lift Station "M". $1,127,804 on Sanitary Sewer Lines and ,Force Mains located below ground • Gulf Insurance Company " A motion was made by Commissioner Hill to pay the bill. The motion was seconded by Commissioner Zenobia, and the roll being called, the Commissioners voted as follows: • Grammer Yes Hill Yes Zenobia Yes Salvino Yes • City Manager Culverson read a letter as follows. " Dear Sir: Referring to the conditions of a platted alley south of S.E. 8th Street and West of S.E. 2nd Avenue, please be advised that Change Order #5 was prepared! to serve the immediate • area without the sewer as originally planned in the alley. The- reason for the change was that the platted alley was only 7-1/2 feet wide instead of the 25 feet shown on the City map. We suggested that the property owner to the south be asked to give an additional 7-1/2 feet, which would permit con- • struction of the sewer as planned originally. This sewer would have served a considerable part of this property. The additional right-of-way was not procured and the Change shown on Change Order #5 was made. In addition to Change order #5 it was proposed that in order to serve the property south of the admitted sewer in the sub- ject alley, andextention of the sewer in S.E. loth Terrace be made northward in the diley east of Federal Highway in Block "C", Highland Square. This extention was approved by Mr. Neff. A further inspection of' the field indicates that the alley . in Block "C", Highland Square is narrow, and that a building is situated on the west side of the alley. . In order to get a storm sewer to serve the property to be served in the admitted sewer in the alley south of S.E. .Bth Street, it would be necessary to construct the sewer within not more than 5 feet of the wall of the adjacent building at a depth of approximately 8 feet. • It is our opinion that the City of Dania would incur a consider- able but unknown risk of damage to the building adjacent to the alley in Block "C" Highland Square; if the City order the con- tractor to construct the sewer in the alley at the required depth. In spite of all the precautions such as the sheeting and trench bracing, it would be impossible to ,guarantee that no damage to the building, due to settlement of the foundation would result. Therefore, it is our recommendation that the sewer in S.E. •lOth Terrace be extended northward under the storm sewer at the. maxi- mum depth on the center line in the alley of Block "C",,Highland :.' -2- . Square to the north line of S.E. loth Terrace where it would ® terminate in a 8 X 8 !4Y'! plug. This "Y" would serve the building west of the alley and the owner of the alley south of the alley south of S.E. Sth Street can connect his sewage to the end of the subject extention. Very truly yours, Philpott, Ross b Saarinen " • Commissioner Grammer: I would like to comment on this. This is a change order that has been complete. We passed a resolution at the start of the construction of these sewers that all Change Orders would come before the Commissioners_ for O.K. before a Change Order was issued or even worked on. This Change Order has never come be- fore the Commission. And it has already been completed. If we are going,to let Change Orders go without us knowing about it, the next thing we know, we are going to be out of money.. There has got to be some kind of control to these change orders. Commissioner Hill: Well I don't know anything we can do about it • now. It is down there, we can't dig it up. Mr. Bill Vargo, 48 S.E. 8th Street: Stated he believed.he was the party concerned. He stated he was informed that he was entitled to only one line, although he has two septic tanks. • Mayor Salvino then told Mr. Vargo that the City Engineer will be present at the next meeting, at which time they will give Mr. Vargo the proper answer. Commissioner Grammer; First I want to say that the good citizens accused us of going to award this contract of sanitation to private • individuals last meeting, which we had no intention of doing. We didn't even have a figure on it. But the papers came up with a figure. They got it from somewhere, but I don't know where it originated from. But there is a larger crowd here tonight than there was at the last meeting. So I will take it tonight to' show them that I am not scared to bring it up. I would recommend the • City to get a figure on this. I am not saying we will award it to an individual to pick it up. It might cost so much money that we couldn't affot'd it. But I think we could at least get a price on how much it would cost compared to building an incinerator, or carrying it ourselves to the County Incinerator. Just for our figures alone, something that we could go on instead of guessing • how much it costs all the time. With this, I would like to recom- mend that when we put it out for bid that they give us a price to pick up garbage twice a week, as the City is picking it up now. We have an ordinance that says two cans twice a week, that is for commercial'and residential. And .then I would like to see them, in the bids, to take our old equipment off our hands. And I would like them to post:;": some kind of a bond with the City, so that if they didn't fulfill their contract and would want to pull out of it, the City would have money to go back into the garbage business if we had to. They City right now is picking up a lot ofcommercial garbage that the individual taxpayers shouldn't have to pay for. I would like to have some specs drawn up by working with the City Manager we have now, and put it out for bid and get a figure on it. And I would like to say this in defense of the City Manager we have today, the City Manager did not have anything on this commercial pick-up. It was in the papers that we instructed our ex-City Manager to get us some specifications to put out the bid. And I asked Mr. Culverson about it before we came to the meeting that night, and he said he • couldn't find anything. And he said, before I go on my own to take it, I would like for the Commissioners to order me. I don't blame him, with the hassle that has been in the City Manager's office. So I would just like to clear that up. I still think we should at least get a price on what it would cost the City. And it was also said in the papers that the men that we have working now would be out of a job. This is not true, because there were six weeks that we did not have a trash pick-up. We could get another trash truck and use the men that we have to clean this city up. t` -3- Commissioner Zenobia: I am in agreement with you Mr. Grammer. And ® I would like to go a little bit further and pointed ask Mr. Houston where he got the information that we were going to hand out a bid here the other night? Bob Houston: Well Mr. Zenobia, I would rather not expose who called me and gave me the information. But if there were a little more • communications between you and the citizens you wouldn't have any trouble. Lack of communication is a bad thing. It is going to work against you in time. Commissioner Zenobia: I think we should put it out for bid. • Commissioner Hill: Do you have any specifications on it? Commissioner Zenobia: He has some here, it is not completed yet. Can you have it completed by the next meeting, Mr. City Manager? City Manager Culverson: I will try Mr. Zenobia, but I am just not • sure to tell you the truth. I will do my very best to have it ready. I will have to get together with Mr. Walden on the wording of this, . I don't know just how long it will take, but I sure will try. Mr. Bernard O'Connor, 221 S.E. 2nd Terrace: I have heard the figure $2.00 per house mentioned. Is it the intent of the City to assess • the tax payers for garbage pick-up? Commissioner Grammer: No. It will not cost the tax payer any more than they are paying today. Clyde Grampa: How about the Commercial? Are you going to tax them • more? . Commissioner Grammer: It is just like I explained, some of these com- mercial people are getting by with a lot of garbage: They will have the same privileges that the ordinary citizens have. . .4 cans of garbage a week will be picked up free. • Mr. Charles DeMuzzio stated that he didn't understand why the City wants to go into Commercial pick-up. The people are satisfied with the pick- up as it is. Commissioner Grammer: We have equipment that is going down every day. • One of our trucks spedds as much time being worked on as it does on the road. We either have to buy some new equipment right away, whether we go to Curcie dump or the County Incinerator, we have to have new equip- ment. You can't run these trucks day after day on such a long haul and expect it to hold up. • Mr. Elmer Nitzsche stated that he had seen dump trucks dump garbage at Port Everglades. Mr. James McMillan asked if an individual contractor wouldn't make money, or did he love us enough to haul it without profit, and aren't we smart enough to haul it as cheap as he can? Commissioner Zenobia: This we will find out when we get the prices. Bob Houston: Mr. Mayor, several meetings ago I asked for the City to prepare some extra copies of the minutes. Those have been pre- pared, and I would like to know what they are going to cost. There • was a price quoted here the other day per page. I just wonder if that is going to hold. City Manager Culverson: It holds inmost other towns Mr. Houston. They charge $1.00 for the first sheet and 254 a sheet thereafter. • Bob Houston: I am directing my question to the Commission. Mayor Salvino: I was told it would cost $1.00 Sor the first sheet and 254 thereafter, and I told Mr. Culverson to just cancel it. r. -4- ® Bob Houston: I am not questioning what you were told Mr. Mayor. I just wanted to know how much it would cost. I know that it costs 4-1/24 a page to Xerox. The paper probably costs another 1/2¢. I am just wondering why you want to charge the people 25� a sheet. I think that the City should be very greatful that the people would want these copies. Never mind what they do in other cities; let's • do it our way here. We have had several requests for them, and I think.you should put them out at what they cost. Commissioner Grammer: Mr. Houston, you know as well as I do that there is always a copy that is open to the public any time they want to come in and sit down and read the minutes of the meetings. . It •, seems a little foolish to me to even make up all these minutes. Bob Houston: It is up to the Commission to set a price, not the City Manager. What do you want to charge for them? Commissioner Zenobia: I think 10� a page ought to be a fair price. It cost us 4-1/2G to run it through-the machine, plus so much for the paper, and so Much for the girl. I think a dime a page, but a minimum of I would say $1.00 for a set of minutes. In case we have a meeting where it should only be maybe 2 pages, it still takes the girl a cer- tain amount of time to run it off. A motion was made by Commissioner Zenobia to set the price of a set of minutes of meetings at 104 per page, with a minimum of $1.00 per meeting. The motion was seconded by Commissioner Grammer, and the roll being called, the Commissioners voted as follows: Grammer Yes Hill Yes Zenobia Yes Salvino Yes • There being no further business on the 'agenda, the meeting adjourned. Mary hornhill City Clerk-Auditor, Frank Salvino Mayor-Commissioner r {' 7 ar , * k _ . 'i _ C' ! .w...�.i'- r. ,e..... ' nou:•d-Y 5:V.7Wh•, n ) .t