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HomeMy WebLinkAbout86146 - MINUTES - City Commission MINUTES OF REGULAR MEETING, CITY COMMISRION, CITY OF DANIA, FLORIDA, HELD JANUARY 18, 1965. The City Commission of the City of Dania, Florida , met in Regular Session in the Commission Room at the City Hall . • Present were: MAYOR-COMMISSIONER FRANK SALVINO COMMISSIONERS ROBERT L. GRAMMER VERA L. HILL S . ELLIS YOUNG CARL ZENOBIA • CITY ATTORNEY CLARKE 14ALDEN CITY MANAGER WILLIAM G. NEFF BUILDING INSPECTOR CHARLES LINDEMAN CHIEF OF POLICE MONTIE F. SMITH CITY CLERK MARY THORNHILL • The meeting was called to order at 8:00 P.M. by'•Mayor Salvino. 1. Minutes of meetings held December 28, 1964, January 4, 5, & 13, 1965. A motion was made by Commissioner Zenobia to approve the min- utes as read. The motion was seconded by Commissioner Hill, and the roll being called , the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes • Zenobia Yes Salvino Yes 2. Ordinance: Amending Section 18-12 of the Code of Ordin- ances of the City of Dania relating to night clubs. (Second reading) • AN ORDINANCE amending all existing ordinances of City of Dania, Florida, concerning night club licenses by repealing any ordinances of the City of Dania, Florida, which create a special zoning Classification or license classification for night clubs and amending section 1729 Code of Ordinances , City of Dania, Florida, the same may have been previously amended by providing that all per- sons , firms or entities properly licensed to sell alcohol beverages , except those licenses that sell beer and wine only, may remain open for business for an additional per- iod of 2 hours by paying an extra license fee of A200. Attorney Walden: Mrs. Hill and Gentlemen of the Commission, this was brought up at first reading at the last meeting. And without going into too much detail'about it,. as I understand, the intent of that motion was simply to let any place selling alcoholic beverages . other than beer and wine place , remain open until 4:00 in the morning if the applicant wanted to pay an additional $200. If you adopt this ordinance there is no real need to continue on with this night club classification. The only reason we had it anyway was to give the extra 'two hours. So this ordinance simply repeals any special classi.ficati.on known as night club classification. Then, in so far as section 17-29. which pertains to opening and closing hours , we will say that any , place , other than beer and wine places , will stay open an extra two hours if the holder of the license will pay an extra A200. That is the way I have writtew it. I would presume that was your intent. • • A motion was made by Commissioner Zenobia to pass the ordinance on second reading. The motion was seconded by Commissioner Grammer, and the roll being called , the Commissioners voted as follows: Grammer Yes • Hill No • Young No Zenobia Yes Salvino Yes 3. Dills for the month of December to be approved for payment. A list of the Bills for the Month of December is attached to and made a part of these minutes . Commissioner Young: I have one question, it, has to do with Cal- lahan Motor Company. I notice under the General Fund. disburse- ments a� check for tl, 077.20, and also another check under the Water Fund for $17.21, plus the fact that there are a few things in here to other service stations. City Clerk, Mary Thornhill: The reason that Callahan was divided up, Mr. Young, there was some repair to the water truck and we • had to pay that out of the water fund. Commissioner Young: Let 's see , that is $4;8001 a year for labor that we pay Callahan. City Clerk, Mary Thornhill: Yes sir, $400 per month. That was • the contract that was signed. Commissioner Young: So that would be in the proximity of $700 for parts. . City Clerk, Mary Thornhill: There were quite a few repairs to • the garbage trucks and a lawnmower. Commissioner Young: Did you check all the parts bills? City Clerk, Mary Thornhill: Yes sir. • Commissioner Young: To see that they were actually utilized? City Clerk, Mary. Thornhill: Yes sir. Of course, I don't know too much about prices on parts. I did check on some parts , and I found some to be a little cheaper than what lie was charging • us, and there was also 10% added to those, the price of parts. Commissioner Young: That is 10% handed to him. City Clerk, Mary Thornhill: Yes sir. Arid the $400 per month contract. • Commissioner Young: I feel that unless there are very extenua- ting circumstances , that bill is a little exhorbitant. City Clerk, Mary Thornhill: We have been paying, them between $800 and $1, 000 a month since the contract was signed. I think • last month was $900 and something, and. the month before was $800 and something. Commissioner Young: So that is in the neighborhood of t12, 000 a year. I don't wish to take issue as far as paying a just bill is concerned. A motion was made by Commissioner Young to pay the bills as pre- sented . The motion was seconded by Commissioner Zenobia, and the roll being called , the Commissioners voted .as follows: -2- ® Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes • 4. Bill' from Cushman Motor Scooter Sales for 1 Cushman Truck- star. $1,350.00; A motion was made by Commissioner Young to pay the bill as pre- sented. The motion was seconded by Commissioner Grammer, and the roll being called , the Commissioners voted as follows: • Grammer Yes Hill Yes Young Yes . Zenobia Yes Salvino Yes • Commissioner Young: We have a schedule of Insurance Bills here that cover quite a few different policies , and it is the recom- mendation that these be renewed as presented here, with the ex- ception of the Workman's Compensation. • Mr. Myron Wall, Insurance Agent for the City of Dania, spoke to the Commission about the Insurance bills mentioned above. He stated that one thing that was new is a policy that covers the contents of the Administration Building Offices in the City Hall, which included the Fire Office, the Police Chief 's Office, the General Office, plus the Commission Office. The policy is • written in the amount of t20,000. He further stated that the policies do not cover all of the City Buildings, but cover only those that have been insured in previous years, which is the City Hall , the Water Treatment Plant, the Garai!e, the Water Treat- ment Plant equipment, contents in the Garage, and the contents in the Water Treatment Plant. He also informed them that there is • a blanket bond on all city employees , and was extended to cover. the men working at the pier who handle money. Commissioner Zenobia: You mentioned a few buildings that were insured. How about the recreation buildings, are they insured? • Myron Wall: This is a point that we might as well bring up right now• Prior to Mr. Culverson 's leaving he asked me to bring an engineer here and to make a total survey of every building that the City owned . which we did. It took us a day. We started with the Water Plant, and we took the, West Side Park, the East Side Park, this recreation center here, all the build- • ings at the beach, and even included a survey of the Beach Grill . We did not insure these. We write a blanket policy naming the specified buildings insured. These buildings can be added very easily to the over-all policy. What we do is take all the build- ings on a composit rate. 0 Attorney Walden: When you adopted the Pension Plan this past fall, four City employees were excluded because of age or other reasons. I think the City implied or voluntarily agreed that those four would be taken care of in some fashion. I asked Mr. Wall to write me a letter, as the City's Insurance Advisor, • advising just what the understanding was. Myron Wall: The intent was to take these men's salaries as it was prior to September 1, and give them when they retire, which would be up to the Commission to set a time or date, give them an amount of money per month such as the Pension Plan would have paid them, on their salary base pay prior to September 1. , There were four, as I recall. There were David Ambrister, Sam Jones, Clinton Taylor, and Russ Conn. At the time that we clanned the 1� -3- A Pension Plan, Russ Conn was then 69 years old, plus. The cost of placing him on the Pension Plan would have amounted to a great deal of money. We took out a sort of proposal saying that if they retired the most it would cost the city would be $3,000 a gcar, but the other way would run 19 or 20,000 a year. A list of Renewal of Insurance Policies is attached to and made a part of these minutes. A motion was made by Commissioner Young that the bills for in- surance renewals be paid. The motion was seconded by Commis- sioner Hill, and the roll being called, the Commissioners voted as follows : Grammer Yes Hill Yes Young ` Yes Zenobia Yes Salvino Yes S. Correspondence: City Clerk, Mary Thornhill; read a letter, as follows: 0 " The Dania City Commission; The Civic Beautification Committee of the Dania Garden Club would like to take this opportunity to thank you for the co-operation you have given us the, past three years in our project of planting- an "Avenue of Adonidia Palms" along the Federal Highway through our town. Agdin this year, we would like for you to match our budgeted amount of $300.00 for the purchase and plant-( ing of additional palms. We are particularly anxious to have this completed before the deadline of the Sears Beautification Contest, which is February 15th. This can be another entry and give our City a better chance of receiving an award, since we have already partici- pated in the planting of the beautiful row of trees and hibiscus hedge along the F.E.C. railroad. For this , too, we are very grateful and appreciative. In connection with the above , we will need to have your approval and the approval of the State Road Department for the planting along the first block north of the Dania Beach Boulevard .to correspond with the block south of the Boulevard that .was completed last year. A plan will be submitted to yourfor approval in the near future by a joint committee from the Garden Club and the Dania Chamber of Commerce. We hope that you will see fit to approve this request. Please know that we stand ready at all times to help make our City the most lovely "to look at" along the East Coast. /sl Mrs. Clifton Leber, Chairman Mrs. James McMillan, Co-Chairman " A motion was made by Commissioner Hill to donate the amount of $300 to the Garden Club for their Beautification Program. The motion was seconded by Commissioner Young, and the roll being called, the Commissioners voted as follows : Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes City Clerk, Mary Thornhill, read a letter as follows : A • " Honorable Frank Salvino Mayor-Commissioner City of Dania, Florida Re: Trust No. 34B-The City of Dania Sewer Re- venue Bonds "Special. Construction Fund" . The Dania Bank Trustee U/A Dear Sir: In accordance with the provision of captioned trust agreement and Resolution No, 1.635 of the City of Dania, dated January 4, 1965, the proceeds of the "Sneci.al Con- struction Fund" have been invested as reflected i.n the enclosed Report of Investments. We respectfully call your attention to the "Note" on the Report of Investments , indicating that anticipated agre- gate earned yield on the investments referred to in the report, is estimated to be t44 ,753. 84 as compared to the estimate of $30,000 indicated in the Barcus, Kindred and S Company offering brochure (see copy of offering sheet attached). The recent rise in interest and security yield rates appears to have worked most favorably to the City's benefit, and it is quite apparent that any.loss of interest due to unforseen investment delay is well offset by the advent of rising interest and yield rates. /a/ Anthony Vroon, Executive Vice-President " City Clerk, Mary Thornhill, read the list of reported investments as follows: Debit Credit 0 1/4/65 Cash Balance $ 1,999,410.16 1/5/65 Investment purchases as follows: $150,000 U.S. Tress . Bills due 3/4/65 $ 149,096.17 $1501000 U.S. Tress. Bills due 4/8/65 148, 531.38 $150,000 U.S. Tress . Bills due 5/6/65 148,048.88 $150,000 U.S. Tress. Bills due 6/3/65 147,.597.38 $1501000 U.S. Tress . Bills dde 7/1/65' 147,131.13 $150,000 U.S. Tress . Bills due 7/31/65 146,644.88 $150,000 U.S. Tress . Rills Due 8/31/65 146 ,132. 50 $150, 000 U.S. Tress. Bills due 9/30/65 14.5,656.17 $150, 000 U.S. Tress. Bills due 10/31/6.5 145,128.70 $1501000 U.S. Tress. Bills due 11/30/65 144,694.88 $344,000 U.S. Tress . Bills due 12/31/65 330,584. 00 $1,844, 000 TOTAL $1 ,799,246.16 4 1,799,246.16 1/5/65 Cash Balance S 200,164.00 STATEMENT OF TRUST Close of Business - January 5, 1965 PRINCIPAL CASH $ 200,164. 00 PRINCIPAL INVESTMENTS 1,799,246.16 TOTAL ASSETS $ 1,999,410.1.6 NOTE: Anticipated aggregate earned yield on invested construction fund is estimated to be - - - S 44 ,753.84 subject, however, to variation of cash flow needed for construction payments which would influence maturities of investments and hence yield therefrom if sold or liquidated in manner and amounts other than set forth in this report. City Cleric, Mary Thornhill: .Some time ago we entered into an agreement with the developers of Laudania to serve them water. I think each one of the Commissioners has a copy of the agree- ment, and I would like to know if they wish to sign it at this =. . time. Perhaps there is something that Mr. Walden would like to add to it. We have a deed for the right-of-way for the water f., ® line, and I think all the other things are worked out. A motion was made by Commissioner Grammer to sign the agreement with Laudania to furnish them with water. The motion was seconded by Commissioner Zenobia, and the roll being called, the Commission- ers voted as follows: Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes O Commissioner Young: Mrs. Thornhill, should this Workman's Com- pensation Policy be acted upon now? City Clerk, Mary Thornhill: ' Yes sir. Mr. Wall brought it in . this morning, Mr. Young. It was not here Friday when I sent out the list of policies . A motion was made by Commissioner Young to pay the Myron L. Wall Insurance Agency the amount of $4,411.41, for renewal of the Workman's Compensation insurance policy. The motion was seconded . by Commissioner Zenobia, and the roll being called , the Commis- sioners voted as follows: Grammer Yes Hill Yes Young Yes Zenobia- Yes Salvino Yes 6. Recommendations from the January 12 meeting of the Planning and Zoning Board. • (1) Public Hearing 7:30 P.M. Request by Standard Oil Com- pany to rezone lots 9 and 10, Block G, Hansen and Nelson Subdivision. Address: S.W. corner of Griffin Road and North Federal Highway. Motion was made by Mr. Tanner and seconded by Mr. DiMauro • that the recommendation be made that plans be accepted as presented with an additional 9' set-back and the City of Dania to receive a dedd for the 9' right-of-way. Motion carried unanimously by roll call vote. Commissioner Grammer: I don't see anything wrong with the mans plan except for one of these driveway cutouts. He has 44 feet. We passed an ordinance not-'too long ago saying 32 feet would be the maximum cut out, which we held this Atlantic Station down here'-to. So I can't see penalizing one company by holding them i= to 32 feet and passing this one for 44 feet. is A motion was made by Commissioner Zenobia to accept the recom- mendation of the Zoning Board, to be effective upon the presen- tation of the 9'foot-right 6£=,way-deed f6!:the City. Mr. Buckley, Attorney for Standard Oil: Do I understand that this includes approval for the sign as represented here this evening, namely a 50 foot high sign on the South boundary as is shown on the plans that are submitted? Commissioner Young: Actually, Mr. Buckley, the motion as stated would approve that. While that, as you may well know, is in violation of existing City ordinances. However, it is our opin- ion that this ordinance was of the function to preserve vision. And, in theory, your sign is going to be 30 or 40 feet up in the air, which would not impair the visibility of the abutting. property. IT' -6- +;T * • Mr. Buckley: That is correct. Commissioner Young: That is one thing that I was a little concerned about until Mr. Lindeman showed me the bype of sign. Mr. Buckley: Yes , well I appreciate that, Mr. Young. And we just wanted to be sure that there was no misunderstanding, and that the records this evening do clearly show that the 50 foot sign is an intrical part of this application, and that subject to the type of sign that was shown in the photographs . Commissioner Young: This is subject to the approval of the Building Inspector. Mr. Buckley: Yes, but as far as the height of 50 feet is con- cerned, all other things being proper, and this location as shown on the plans being very close to the South boundary, that O thing is also approved along with this general approval. Commissioner Zenobia: Mr. Buckley, does any of this sign hang over the sidewalk? Mr. Buckley: No sir. It won't go into the public right-of- 0 way at all, it will all be on the company's own property. Commissioner Grammer: I would like to ask our Building Inspec- tor, how high must this be with our sign ordinance? Do you have a height listed? Building Inspector, Lindeman: No, we don't have a height. Commissioner Grammer: Then he doesn't need the variance for the sign. Building Inspector Lindeman: Our ordinance states the height of the sign off the property. Commissioner Zenobia: What will this sign be made of? I mean the stand part of it. Mr. Buckley: Steel. The motion was seconded by Commissioner Hill, and the roll being called, the Commissioners voted as follows: Grammer No Hill Yes: . Young Yes Zenobia Yes Salvino Yes (2) Public Hearing: Nicholas •Vanella, request for re- zoning from B-2 to C-1 that portion of the NWIf of the SE14- of Section 27 Township 50 South Range 42 East. Pro- perty located approximately one block North of the Viking Restaurant on the East Side of Highway No. -I. Motion was made by Mrs. Panella and seconded by Mr. Tanner that recommendation be made for approval of variance for the 170' frontage on Federal Highway and 175 ' depth for one business only, with the South 30' being deeded to the County. Motion carried by unanimous roll call vote. A motion was made by Commissioner Grammer to authorize a public. hearing before the City Commission for February 15, at 8:15 P.M. The motion was seconded by Commissioner Young, and the roll being called, the Commissioners voted as follows : r: -7- ® Grammer. Yes Hill Yes Young Yes Zenobia Yes Salvino Yes • (3) Louis Marrone, request for variance to build a Marina North of N.E. 3rd Street, between N.E. 6th Avenue and Gulfstream Road, 143/4 of NZ of SW-- of NW1f of Section 35=50-42. Motion was made by Mr. Tanner and seconded by Mrs. • Panella that the request for hearing for variance be granted Mr. Marrone, to be held on February 9th at 7:45. Motion carried by unanimous roll call vote. A motion was made by Commissioner Young to authorize the Zoning Board to hold a public hearing for Mr. Marrone. The motion was • seconded by Commissioner Zenobia, and the roll being called, the Commissioners voted- as follows: Grammer Yes gill Yes Young Yes • Zenobia Yes Salvino Yes (4) Property owners in S.W. Section of Dania, between Stirling Road and 4th Street, request for re-zoning of parcel of land in the 200 block west of Phi.ppen Road • frpm R-3 to R-1. (Satellite Homes) Motion was made by Mr. Tanner and seconded by Mr. DiMauro that recommendation be made to City Commission that more- toriu, be called on this matter until proper legal descrip- tion is available. Motion carried by unanimous roll call • vote. No action. (5) Request from Raymond Geisel to change South side of Stirling Road from R-3 zoning to B-1. His problem is • with the sign ordinance and the set-back requirement. ' B-3 zoning is surrounding his property. It was suggested that it would be feasible for him to get a petition signed by other property owners requesting the B-1 zoning.' He plans to put in an office building allowing for narking and would like to have a visible sign. Problem tabled. • until Mr. Geisel gets up petition 'and brings it before the board at future date. No action. 7. Representative from the Optimist Club regarding a Festival • Week. Carmen Yennotta, Chairman: I am here to .find out if we may have this Dania Optimist Festival Week to run 8 days. You have the contract, Mr. Mayor, beginning the 5th through .the 13th of Feb- ruary, inclusive, omitting Sunday, .the .7th of February. s0 Commissioner Zenobia: This was recommended to the Police Commit- tee to look into the last time it was up here. Mr. Yenotta: Well, I don't know what has been done on it, but the I think y approved what they saw. Chief Smith: This more or less consists of. a Carnival. But the . . Mayor and I went through and looked at it, concession.by conces- j :` Sion, and we eliminated what we didn't want, and what we thought * . , teV ., -8- • O would be undesirable to the City we told them they couldn't bring in. That was about it. There will be kiddie rides and ball games and ducks, and what have you. There won't be any- thing of the nature of what you might call gambling. There will be good , wholesome, clean entertainment. • Mr. Yennotta: Let me say something here, if I may. The con- tract actually specifies "rides" and also "booths". It is hard to determine the different types of games. Inrorder to list them properly it would take three pages for each and every booth. I am assuming that you gentlemen will. know that we will • not have anything in here that will hurt the City of Dania. Commissioner Zenobia: Carmen, I missed tonight's Optimist lteeti.ng. Did they say anything about sanitary facilities? Carmen Yennotta: No, they didn't. • Commissioner Zenobia: Are they going to have anybody staying there over night? Mr. Yennotta: Living there? I don't know. • Chief Smith: There won't be any trailers there. Commissioner Grammer: Are you going to have a trash bond, performance bond, that they will clean the grounds up before they leave? • Mr. Yennotta: The lot will be left as it was before they came onto the lot. A motion was made by Commissioner Zenobia to allow the Optimist Club of Dania to hold the Festival Week on the dates specified, providing all the conditions are met, such as sanitary facilities , insurance, clean-up bond, with the approval of the Building In- spector, also, to waive the usual. t500 fee. The motion was se- conded by Commissioner Young, and the roll being called, the Commissioners voted as follows: Grammer Yes • Hill Yes Young Yes Zenobia Yes Salvino Yes • 8. City Attorney's Report: City Attorney, Clarke Walden: After Christmas we had 's special meeting where two charter changes were authorized. One was a change which would in effect increase the term of office of the Commissioners to four years and which would create a sort of separate category for the Mayor, who's term would be two years. This plan is identical to the one that the City of Hollywood now has. The change, of course, is written up in the form of a state legislative enactment or state law, which will indicate to the delegation that you approve it. Then the delegation will present it in Tallahassee. I will have copies of that in your • hands within the next day or so. And I will have extra copies at the City Hall. After you have looked at it, and I feel that you have had an opportunity to study it, I will ask the City Manager to call a special meeting so you can formally make your recommendations. The other big change that was given to me was one which in effect would give a tenure to the department heads. I have talked with some of the department heads generally; and I think they would Like a detailed law on the eminates of the Civil Service Act. I i€ ^.. -9- 0 gather, though, from the discussion with you tonight, that you want something written up that is somewhat similar to what we have in the Charter for the City Manager, which simply states that the manager, after he has served six months, is entitled to a public hearing before he can be removed. So if that is • what you want, that is the way I will write it, that the depart- ment heads are entitled to a hearing before they can be removed. Commissioner Young: I don't know. That is rather a large step. I can see certain cases where it would be warranted. • Attorney Walden: Actually, the only .one in the charter at this time who is entitled to a hearing is the City Manager, who , ac- cording to the charter, is entitled to a•hearing after he has served six months. .I have always interpreted that to mean that he could be removed even without cause. He is just entitled to come up here to a public meeting and ask that it be explained to him. You will have to go much further than that. But you have no similar provision for other department, heads. Commissioner Hill: Now, when you say six months, do you mean the probationary period , or the actual appointing for six months? • Attorney Walden: I think actually appointed. Although, in the charter it is not actually defined probationary period. You don't actually give a great deal of protection to a department head, you simply give him a public hearing. Frankly, I under- stood that you wanted something much more detailed. I could write the charter amendment .simply to give you the right to do • all this by ordinance with a later date. But if you.want to give some protection now, simply say that a_ department head after having served a certain period of time can have a public hearing if they request it. That is what the City Manager now has. • Commissioner Zenobia: I think the Department Heads want a Dub- lic hearing after six months if they are let go. I would be in favor of it. Something similar to what we have for the City Manager right now. Mayor Salvino: How about the rest of the employees? e Commissioner Zenobia: That will come under civil Service. But that takes a long time. Attorney Walden: Eventually you should consider, in my oni.ni.on, Civil Service for everyone, but with as small' a town as we have, • it is rather hard to enact any details to set uo Civil Service regulations, where you give examinations and have examining boards. Commissioner Young: Don't you think it would be a little easier and far better policy if we just apply to the legislature for authority to adopt ordinances at a later date, to be city law, setting up these sort of things. Attorney Walden: Yes, it would be much easier to write it. Let me just say, if you want Civil Service, then I .think that is going to be a two or three year project. One answer is just to give them the right to do it , and the other is to go along with what Carl has mentioned, by simply saying that the department heads , and not every employee, but just the department heads, can have a public hearing. Commissioner Grammer: Of course, I think the employees deserve a little protection too, as far as that is concerned. Can't we just word that to say all employees who serve six months could demand or ask for a public hearing if he wanted to? ,r, Attorney Walden: You could do it , but I think if you go too far in that direction you can sort of get away from the theory of the City Manager-Commission type of government we have. In other words, the manager has the right to fire and hire. • Commissioner Grammer: I had the City Manager in mind , to more or less let him off the hook for some of this stuff. In fact, at the time that I was Acting City Manager, I had an order from the Commission to let a certain employee go , and I got the blame for the.3Whole thing in the paper as the man who chons them off. , and all that. But it was orders from the Commission. So if the • Commission gives the order to fire -somebody, the City Manager has to fire them. He is more or less protecting hi.s own job, but he gets the blame for firing an employee that he might want to keen, that the Commission just didn't happen to like. Attorney Walden: In theory, the City Manager is supposed to do • all this without any concern of the Commission. Commissioner Zenobia: Civil Service has been kicked around here quite a bit tonight . I was going to bring it up later, but we are talking about it .now, so we might as well bring it up now. • I would like to see the Commission go ahead and appoint a five- man committee , two out of the City employees , and three people out of the citizens of Dania, to start a feasibility study of Civil Service. Like you say, it takes two or three years, and if we don't get started on it, it will be three more years later. I would like to see us at least start off with the Police and • Fire Departments. This doesn't nail this down to Civil Service, but at least we will have it 'started. Attorney Walden: May I say this', when we had this meeting, which I think was the Monday after Christmas, where I was told to write up this draft, the Department heads of the City, and I include myself, understood that it would be some detailed thing to give a lot of protection. I would like to ask of you that you please recognize the two big ones , the Fire Chief and Police Chief. I express my thoughts as one City employee. They have been in- terested in it, and I think they ought to have a chance to speak openly to you as to what they like. Chief Smith: Well, it would certainly make our job, much easier if we have some job protection, knowing that you just didn't have to lean this way or that way, and could go right down the line. As Mr. Walden said a while ago, when you are around en- forcing the law like we are, you don't get more popular every . day. And the longer you stay here, the more enemies you have. The Department Heads here in the city don't have a bit of pro- tection. You could have a meeting tomorrow night and fire all of us. I know, from one election after another, if it isn't Montie, it's Mary, if it isn't Mary, it's Montie, or its Charlie. That is all we hear around election time, who they are going to fire. Like I said before, if a Department head isn't doing his job then fire him, but if he is doing his job, then it will be harder to fire him. You have to give him a public hearing and have him testify under oath. A motion was made by Commissioner Zenobia to set up a five-man committee to start a feasibility study of Civil Service for all employees of the City of Dania, two of the committee would be employees, not department heads, and the other three of the committee would be interested citizens of Dania, and each com- missioner should be able to name one person to the committee. The motion was seconded by Commissioner Hill, and the roll being called, the Commissioners voted as. follows: ,..' -11- ® Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes Attorney Walden: This is a Long range program, and while I am not at all suggesting that anybody should be on the com- mittee , I can tell you as a matter of fact, from working with these men over here, that the Police Chief and the Fire Chief from time to time should look into these things . So the com- mittee ought to work very closely with those department heads, whether they are on the committee or not. Commissioner Zenobia: Well, I think the department heads should work with them, but I think it is better for the em- ployee if the smaller employee works on the committee. But they can work along with them, and we certainly expect you to work with them. Attorney Walden: I want to be very honest with you, that I talked with the department heads to get their thoughts on this proposed act that I understood we were going to have. And I had understood At that time that it pertained to department heads only. Commissioner Zenobia: That was.' But like I said, Clarke, I was going to hold this until the end of the meeting. But we were talking about Civil Servide.' That is why I brought it up now. Attorney Walden: Well on the other. . .am I to write up anything? Or forget it at this stage? Commissioner Zenobia: We will get back to that now. A motion was made by Commissioner Zenobia to give any department head , after having served six months, the right to •request a - public hearing before being relieved of duty. The motion was seconded by Commissioner Grammer, and the roll being called, the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes ' Attorney Walden: I have one more thing. I asked Mr. Wall this question of the four city employees who are not covered by the pension plan, and he named them. As I understand it, the Com- ?' missioners indicated that they would take care of these four people. I would like to simply suggest to you to authorise a resolution of intent that says in very general fashion that you s„ intended at the time that the plan was adopted that these four people benefit the same extent, as they would have benefitted had they been covered under the formal plan. This is not a le- gally binding resolution, but it will express to future commis- sioners what you had intended. Commissioner Hill: Can this be written uD so that when a new commission comes in they can't take this away from them? Isn't there any way we can make it fool-proof? Attorney Walden: No , but you can say that the intent is for as long as the plan is in effect. �A, A Commissioner Zenobia: If we were to do this, and someone re- tired this year, a new Commission couldn 't take it away from them, could they? Attorney Walden: I think they could , but he would have a basis of a law suit and a few more things if we had the re- 0 solution. Or, you could adopt a long, complex pension plan for those four, which would be slightly more complicated than the lengthy one you now have for the other employees. I will word it, with your permission, giving them as much protecti.on as possible. A motion was made by Commissioner Young to adopt and pass a resolution covering the four employees not covered by the Pension Plan, declaring our intent to pay -them pro rate an amount of Pension Benefits which shall accrue at the time of their retirement. The motion was seconded by Commissioner Zenobia. Commissioner Grammer: How about this. . .say one should do something tomorrow and get fired. Does he get ton years pension? • Attorney Walden: That would be right. Commissioner Grammer: Well I know it, but maybe they would he here another ten years. There is nothing to say that they have to retire. So what if someone does something six months from now, which is grounds to fire him, are we going to givd him a ten-year and six-month pension plan? • commissioner Zenobia: Well if the other ones get it under their pension plan, I guess he would. Commissioner Young: Wouldn't they be covered on the same pro rate amount as the others on the pension? I don't see why it would be up for one and down for another just because they F, happen to be up in years a little bit. Commissioner Grammer: What about the ones who are paying into this Pension Plan. If he is fired after paying into it for 2 years he doesn't get any pension, he just gets back his• money 00 for the 2 years, because he has to be therefor 10 ,years. And yet, maybe he has had twenty years' service. Chief Smith:. How about Mrs. Thornhill? She has been here for 14 years. All of her time is retroactive too. And Sam Jones , all of his time is retroactive. That is why we set it up that way. Commissioner Young: That 's only fair: Chief Lassiter: These four men. . .theoretically they can retire in the morning if they want to. They are at the age limit that is eligible to retire in. Under the Pension Plan that the am- ployees are paying into, at 65 all their benefits cease except their right to take a pension. Their insurance and everything ceases at the age of 65. These people are people that have worked here for a long period of time, and it' is not their fault that they were not allowed to pay into the Pension Plan, because . there was none to pay into . But they did give long and faithful service to the city up to their time of retirement. So, on account of the real high cost of including them into the Pension Plan we are actually rewarding these people for past services. }:. Certainly a man who has worked here for 15 or 20 year,s , if he should reach the age of 65 , and if he makes a mistake that he, should be fired for, he will have a chance to retire and enjoy e` his pension. ti Ki; -13- 0 • The roll being called , the Commissioners voted as follows : Grammer Yes Hill Yes Young Yes Zenobia Yes • Salvino Yes 9. Al Silbert, representing Birthday Blood Donors Bank, Mr. Silbert spoke on behalf of the Memorial Hospital Birthday Blood Donors Club, which was organized in October of 1963, • whose purpose and reason for organizing was to try to help to procure blood for Memorial Hospital. Ile stated that at the present time they are receiving about 200 pints of blood a month and are using around 400 pints of blood a month. Mr. Silbert was asking that the City donate 2 or 3 hundred dollars to the organization. He stated that they have a movie that • runs 17 minutes , in color, with audio, that they wish to show to the Civic or Fraternal, Church and Veteran Organizations in the City of Dania. They feel that if they can publicize the necessity of blood that is needed in our South Broward Hospital District, they will receive more blood, on a monthly basis. • Mayor Salvino: In other words , you want blood donated to the hospital, is that right? Al Silbert: All the Civic and Fraternal Organizations have blood bank drives , but over 50 percent of the blood hank • chairmen are not active because they have nothing to work with. Now on Hollywood Boulevard a billboard was donated to me. I would like to put up a large sign some place in Dania. This will encourage people to donate their blood. This is a wonder- ful thing if you are healthy enough to donate blood, because a • pint of blood costs $47.50. At this point a discussion occurred between Mr. Al Silbert and Mr. Virgil Tarpley. Mr. Tarpley stated that most people do not donate blood because of the two-for-one factor involved. Mr. Silbert replied that blood is given on a one-for-one basis. He then invited Mr. Tarpley and the members of the press to meet • with himself and Mr. MacAloon, to meet tomorrow morning at 10:00 in Mr. MacAloon's office at Memorial Hospital, to clear the matter up. Commissioner Grammer: I would like to ask you one question, regarding Mr. Tarpley's question. I think you are both right. •, To donate a pint of blood you get a pint of blood, but if you don't want to pay the $l0 administration charge, maybe you do donate two for one. If you give a pint of blood, then you have to pay for administrating this blood, Al Silbert: You have to remember one thing. No matter how many people are willing to pay .'e47.50 for blood, you can't put that $47.50 in somebody's vein: You can only put blood in. We are interested only in blood, not the money, Commissioner Young: This organization that you belong to, is that affiliated with Memorial Hospital? • Al Silbert: Yes sir. The money goes into Memorial Hospital's bank account under the Birthday Blood Donors account. Commissioner Zenobia: What are the other cities around here • giving? Al Silbert: So far, last year the city of Hollywood gave me $200. Memorial Hospital has given me $200. John Steels, of -14= 4 • � , 0 ® Hallandale promised he would come up with some money. As you know, Hallandale has their own family blood bank, and they have already given $600 to work with in their own city, which I am very proud of, because Hallandale Blood Bank is ;in favor of the Birthday Blood Donors Bank. • Commissioner Grammer: I personally would like to give it some more study. A motion was made by Commissioner Grammer to turn this over to the Finance Committee to look further into this matter. The • motion was seconded by Commissioner Hill, and the roll. being called , the Commissioners voted as follows: Grammer Yes Hill . Yes Young Yes Zenobia Yes 40 Salvino Yes City Clerk Thornhill: :1 have one thing, Mr. Mayor. I think all the Commissioners have a copy of the letter from the De- partment of Health Education and Welfare regarding the sewer • contracts . Mr. Philpott brought the contracts to the office this afternoon, and said that everything was in order now to award the contracts. He said he would like to have a resolu- tion awarding the contracts on both jobs tonight. Commissioner Young: Now he gave that to you in writing? • City Clerk Thornhill: No sir, it was verbally, Mr. Young. But he brought the contracts down. Commissioner Young: I don't like those verbal. things. One hundred-fifty thousand dollars riding on something verbal. • City Clerk Thornhill: I can get a letter to that effect in the morning, if you would like that. I think all of you have a copy of the letter that the Mayor received on Friday on the things that had to be done. Commissioner Young: His recommendation was M. B. Construction Company on the lateral? City Clerk Thornhill: Yes sir. I have his letter if you would like it read , Mr. Young. It is dated December lst. • Commissioner Young: I think the two names are" all that we need . City Clerk Thornhill: Yes sir. He recommended awarding the con- tract for Sanitary Sewers and Pumping Station to the low bidder, M. B. Construction Company; and for the Sewage Treatment Plant to the low bidder, Goodwin, Inc. That was his recommendation on December 1st. A motion was made by Commissioner Young to adopt a resolution, contingent upon written confirmation from Mr. Phi.lpott, that the contract for Sanitary Sewers and Pumping Station be awarded to M. B . Construction Company, as lowest and best bidder; and the Sewage Treatment Plant contract he awarded to Goodwin , Inc. , as the lowest and best bidder. The motion was seconded by Commis- sioner Zenobia, and the roll being called , the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes • s • City Clerk Thornhill: I would like to say, Mr. Mayor, that I would like to thank all the employees of the City who helned me out so faithfully during the time I was Acting Ci.ty Manager, and also to welcome Mr. Neff to our group. William Neff, City Manager: I have a request from Fire Chief • Lassiter to place before the Commission a recommendation that the old pick-up truck, 1960 model, be replaced wi"th: a new truck. The Chief informed me today that the Volunteer Fire Department has purchased a new pump to replace the old one that i.s on the present truck. This pump has' not yet been placed on it, and to put- it on the old truck would entail quite a hit of work. • lie feels that it is more adventageous to put it on a new truck- and , after looking into it, we found that funds could be trans- ferred from the 401 .11 account to the 401..74 account. 7 would like to place this in front of you for your pleasure. Commissioner Grammer: I think we should take the Fire Chi.ef. 's • recommendation. I have already looked at the truck, and I think it: is a good sound recommendation. Mayor Salvino: Well. , I can't sea putting a 51, 500 numn on a truck 5 years old. • A motion was made by Commi.ssi,oner. Grammer to advertise for bids for a new pick-up truck for the Fire Department , to the Fire Chief s specifications, bids to be received until 19:15 P.M. February 15, 1965. The motion was seconded by Commis-.ioner Young, and the roll being called , the Commissioners voted as follows : • Grammer Yes Hill Yes Young Yes Zenobia Yes • Salvino Yes Mr. Virgil Tarpley: We have an ordinance, I believe it is Ordinance 304, where the head tax for the Fronton should be paid to the City of Dania. We still haven't received that r_heck from them. • Commissioner Grammer: I would like to inform you, Mr. Tarpley, we have that check. We have had i.t about a week. City Clerk- Thornhill: Yes, it is 44 ,000. • Virgil Tarpley: Well, we should have three of tt,em by now. Commissioner Grammer: The Fronton has only been open a little over 30 days. Virgil Tarpley: They opened the Second of December. The ordi- nance says it should be on the 1st and the 1.5th of each month. Commissioner Grammer: Well , that is kind of drawing it. a little. fine if you aren't going to give that ordinance a couple of days. City Clerk Thornhill: They paid .'for the morith. of December. Virgil Tarpley: Well, I have one other thing. This is just to bring this thing to your attention, because of our sewer program now. Just before Mr. Culverson was 'dismissed from the City and I went out of office, he had made a check on the water situation that we were losing around the -City, and found out, that we were losing about a million gallons a month. It roughly boils down to the fact that we are donating our City,Water Plant to the public for about one month out of the year, which is quite a consider- able amount of money. �, _16 ® Commissioner Grammer: Supposing we had a lank somewhere or a fire plug would get knocked over here, and maybe a quarter of a million gallons of water would run out before you could get it fixed. Virgil Tarpley: Well, there can't be any doubt that there is • a lot of water passed through there. Commissioner Grammer: Well , now we have a City Manager who can dig that report up if it is there. I would still like to see ,it and see how he arrived at that kind of gallons. 0 Virgil Tarpley: Well, it is worth looking into. Commissioner Grammer: Well , it is going to take care of it- self in another 60 days anyway, about 90 percent of it, be- cause them people have got water out there now. 0 Virgil. Tarpley: Well, they are still coming out there. Commissioner Grammer: Well , we have a few good friends out on Stirling Road that I am not going to turn the water off for, because they voted to come into the City. They aren't. • getting water. Attorney Walden: Gentlemen, Mr. Neff needs some bank resolu- tions authorizing his mane and siganture on the various city accounts. A A motion was made by Commissioner Young to adopt and pass a resolution authorizing the signatures of William G. Neff , Mary Thornhill and Prank Salvino on all necessary documents, papers , or matters of that nature. The motion was seconded by Commis- sioner Grammer, and the roll being called , the Commissioners voted as follows: 0 Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes 0 Commissioner Grammer: On the sewers, I was told at the time . that we were drawing the plans that whereever we had an alley of 12 feet or more, that all sewers would be in alleys, and I told several hundred people this. Then when I looked at a set of plans that we awarded for this contract tonight, a good • 50% of them are coming down the middle of the street. I would like to know when that change was made. Commissioner Young: You know, Commissioner Grammer, we were told, if my memory is correct, that alleys would be used wherever practical. Commissioner Grammer: What I am getting at, Commissioner Young, if that, on the ones where he shows, the sewer Lines going down the street, the alleys don't have any more utilities in them than the ones he shows going down the alleys. All we have in the alley back of my house is the gas main and the water main. That is in any alley. So if they can put it in one alley with those utilities back there, they can put it in all alleys. Commissioner Zenobia: Well, we have a new City Manager now. I think we ought to have the City Manager call Mr. Philpott tomorrow and see if we can get this straightened out. • �; -17 • � ' • • Commissioner Grammer: I have one more thing. Out on the beach we put it in the budget to put in some now restrooms South of the restaurant, which are needed . I think if we are going to do it, now is the time to do it. Don' t wait until the season is over, because then they won't need it. It was put in the budget for it, and I think we should take some action and get • an Engineer to come up with some plans and get the thing going. Commissioner Zenobia: How about the same plans we used on the last ones? It will save us some moeny if we use the same plans. + Commissioner Hill: You are not talki.ng about the Pavilion I • take it? Commissioner Grammer: No, up towards the pier. Commissioner Hill: I would like to see the Pavilion restroom built up. Commissioner Grammer: If we have enough money in the budget to build it, I'm for. that too. Commissioner Hill: If he is drawing plans, why can't he draw plans with or without? I would suggest we have our City Manager • check into this and let him give us some sort of a recommendation. I think we should go ahead with those restrooms. Commissioner Young: One little formality that I feel has been neglected for the last couple of months . We had two Commissioners • that retired along about last November 3rd. I , at this time would like to make a motion that we adopt and pass a resolution commend- ing Commissioner Virgil L. Tarpley for the good and faithful ser- vices performed during his tenure of office as our City Commis- sioner. I would also like to have a companion resolution, if the counselor doesn't object to my putting them in one motion, to adopt and pass a resolution commending Joseph Thornton for his • good and faithful service for the City of Dania as City Commis- sioner. I think that carbon copies of the resolution should be mailed to the respective Commissioners . The motion was seconded by Commissioner Hill, and the roll being called, the Commissioners voted as follows: • Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes • Commissioner Zenobia: At the last meeting this letter came up from the State Road Department about Phippen Road. I checked into it, and they said that is a dead item right now. It is just laying on the shelf, just forget about it for awhile. Also, I checked into the Dixie Highway Cross-over and the answer I dot from the State Road Department and the County is that they still need two more deeds for the right-of-way. I understand that we have all four deeds that were asked for. So that is .something else I would like for the City Manager to check on tomorrow. Commissioner Young: Let me ask you one thing on that. You know • the last word we had from the State Road Department was they in- sisted on changing the whole thing again, the left-turn lanes on Second and Fourth Avenues. Commissioner Zenobia: Well their word to me was that this was already done. • Commissioner Young: I also heard that the County wanted to hold out for a four-lane. Now the City is very seriously involved in that, due to drainage. And until we know -just exactly what • .' -18- ® they want to do, we can't have our Engineer give us the final plans on drainage. What is it they want to build, a two-lane road or a four-lane road? Commissioner Grammer: According to the Engineer, who was the last one up here , he said it was changed. That's why he had to hold up the engineering for drainage, because it had been changed by the State Road Department. Commissioner Zenobia: Well, according to the County, they said they are in agreement with this. They tell me that the • plans are made. Whether they are or not , I don't know. But both agencies said the plans are drawn, and that the only thing that was holding it up was two missing deeds. But, according to what we have on file downstairs, we have all four deeds. This is the word they gave me. Whether they are made up or not , I don't know. But I know we have the four deeds that we • were supposed to get, and both agencies sai.d 'that that is the only thing that is holding it up. So if that is the onl.v thing holding it up, let's get to work on it. Commissioner Grammer: Truthfully, I have never seen the plans , I don't believe they have them drawn up. • Commissioner Zenobia: Well, let's find out. Let's call their bluff. They asked for the other two deeds and we have them. Commissioner Young: Let 's have the City Manager get these other two deeds. • City Manager Neff: May I ask a question? Is any of this in the form of written correspondence, or is this all word of mouth? Commissioner Zenobia: This is all word of mouth. • Commissioner Young: I am sure you will find a file on the com- plete transaction downstairs , at least up to this point. Commissioner Zenobia: I have one other thing on the streets committee. The Chief of Police came into our. Committee Meet- ing tonight with Bob LaCroix, who takes care of our stop lights , • and said that we have nine working lights in the City with no spares. Mr. LaCroix suggests that we need three new units . not complete units, timer units. One was S358, another one was $368, and the third one is t650. He said that if we were to have a break-down on lights right now, we would have to wait about 5 or 6 weeks for replacement parts , and he suggested that • they are seriously needed at this time. A motion was made by Commissioner Zenobia to advertise for bids , to be received until February 15th at 8:45 P.M. , specifications to be drawn up by the Chief of Police and the Fire Chief. The motion was seconded by Commissioner Grammer. A motion was made by Commissioner Young to table the previous motion and refer the matter to the City Manager for his recom- mendation at the next meeting. The motion was seconded by Com- missioner Hill. Commissioner Grammer: I 'll go along with that. But still we need something. The man came to us with a more-or-less emer- gency. This will take several weeks before you can even get it advertised. Tomorrow we could be without a timer or changer. Commissioner Young: To be perfectly, candid about it, you say what will we do about it tomorrow, but we won't be accepting bids until the fifteenth of February. • Commissioner Grammer: It will be a couple weeks closer than it would be if you put it the other way. Commissioner Young: Frankly, if Mr. Neff finds that to his judgement it is necessary,- he has the right to call a special. meeting. • Commissioner Grammer: Well, I think it is an emergency. City Manager Neff: I would like to ask the City Attorney a question: Mr. Walden, is it permissible for me . to advertise on a motion? Must an ordinance be passed and have three read- 0 i.ngs to it, or is a motion all that, is necessary? Attorney Walden: Just a motion is necessary. But right no I believe we have a motion to table on the floor. Commissioner Young: That was to table and refer to the City , • Manager for his recommendation. Naturally, if he feels that an emergency exists, then it would behoove him to call a special meeting to so notify us. . I don't think a short loss of time like that would jeopardi.ze . the City after going this' . long. And we don' t have anything in the budget for it, so we would have to re-allocate funds for it . • Commissioner Zenobia: I will say this , Mr. Young. To let the City Manager get off on the right foot, I will withdraw my first motion and let him go ahead and look into it. Commissioner Grammer: I will withdraw my second. • Commissioner Young: I will withdraw my table., There being no further business on the agenda, the meeting adjourned. • • Mary n i City- Clerk-Auditor • Franc Salvino • Mayor-Commissioner • , r r� e • RENEWAL OF INSURANCE POLICIES - 1965 CHAPMAN INSURANCE AGENCY: • Comprehensive Automobile Liability Policy R2,569.00 MYRON L. WALL INSURANCE AGENCY: • Public Employee's Position Bond45,000. Renewal Premium $ 214.00 Public & Institutional Property Schedule-$476,149.50 Fire, Extended Coverage & V.M.M. 4th Year Renewal Premium $ 918.96 Water Storage Tank-$25,000-Fire only. 3rd Year Renewal $ 12.00 • Special Office Contents policy-$20,000.00. Inception Premium $ 80.00 Safe Burglary-$2,000. $ 24.00 Marc . Robbery & Safe Burglary-Fishing Pier • Inside Premises-$1,000 $13.00 Outside Premises-$1,000 $10.00 Messenger-$1,000 S 5.00 $ 28.00-= Comprehensive General Liability B.I. Liab.-100/300,000 $3, 641.00 • P.D. Liab.-10/25 ,000 $ 887.00 R4,528.00 Blanket Accident-$5,000. Renewal Premium $ 368.15 Blanket Accident-$3,000. Renewal Premium $ 65.00 Public Institutional endorsement increasing coverage to: • $476,149.50. Fire, EC & Mi. Eff: 1/8/65 4 1.72 False Arrest Insurance. 100/300,000. Limits $ 750.00 0,558.83 • Workmen's Compensation Deposit Premium $4,411.41 • $ 13,970.24 • u>. r