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HomeMy WebLinkAbout86149 - MINUTES - City Commission • MINUTES OF REGULAR MEETING, CITY COMMISSION, CITY OF DANIA, FLORIDA, HELD JANUARY 4, 1965. The City Commission of the City of Dania, Florida, met- in Regular Session in the. Commission Room at the City Hall. • Present were: MAYOR-COMMISSIONER FRANK SALVINO COMMISSIONERS ROBERT GRAMMER VERA L.. HILL S. ELLIS YOUNG CARL ZENOBIA CITY ATTORNEY CLARKE WALDEN • CHIEF OF POLICE. MONTIE SMITH CITY CLERK MARY THORNHILL The meeting was called to order at 8:00 P.M. by Mayor Salvino. 1. Minutes of meetings held December 21 , 22, 1964. • A motion was made by Commissioner Grammer that the minutes be approved as read. The motion was seconded by Commissioner Hill, and the roll being called, the Commissioners voted as follows: • Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes • 2. Transfer of 2 COP License: .From Edward F. Horton to James E. Hartman, The Hut Bar, 329 S.W. 13th Street. (Second Reading) A motion was made by Commissioner Grammer that the transfer be approved on second and final reading. The motion was • seconded by Commissioner Zenobia, and the roll being called, the Commissioners voted as follows : Grammer Yes Hill Yes Young Yes • Zenobia Yes Salvino Yes 3. Ordinance: Rezoning Lots l through 9, Shelter Islands Third Addition, from B-2 Classification to R-1 Calssi- • fication. (Third Reading) ORDINANCE rezoning lots 1 through 9, Shelter Islands Third, Addition, according to the plat thereof record- ed in the Public Records of Broward County, DAnia;e Florida, from B-2 Classification to R-1 Classification. A motion was made by Commissioner Young to pass the ordinance on third and final reading. The motion was seconded by Commis- sioner Zenobia, and the roll being called, the Commissioners voted as follows : Grammer Yes • Hill Yes Young Yes Zenobia Yes Salvino ' , Yes . c • 4. Correspondence: Acting City Manager Thornhill read a letter from the Disabled American Veterans requesting permission to solicit funds in the City of Dania, at the Dania Bank, on February 19 and 20th, 1965. • A motion was made by Commissioner Young to grant permission for the Disabled American Veterans to solicit funds on February 19 and 20, 1965 in the City of Dania. The motion was seconded by Commissioner Hill, and the roll being called , the Commissioners voted as follows: • Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes Acting City Manager Thornhill read a letter from the Dania Rug Company as follows: "I have leased a store at 1 N. Federal, Dania. At this time my associates and myself are primarily • interested in conducting auction sales at the above address from approximately January 15, 1965, to April 30, 1965. 1 have been granted a Master Auc- tion license by the City Commission with the under- standing that I pay $10 for each day of the auction. On the above basis that I would like to run the auc- tion, a $10 per day fee is extremely high and would not warrant the operation. It is requested that consideration be given me on the basis of a flat fee for the above dates. The .gallery would be a credit to the City of Dania. Thanking you for your co-operation. • /s/ Jack Bishirjian, Dania Rug Co. ". Commissioner Grammer: We have a license ordinance that says $10 per day for each additional day. I don't see how we could do that, because that is what our ordinance is , $10 per day. • Acting City Manager, Thornhill read a letter from the State Road Department in regards to the removal by the City of any water lines in the extention of Phippen Road, from Stirling Road to the Fort Lauderdale Airport. Acting City Manager Thornhill: At that time they dropped • construction of this road, but it seems that they have started it up again. And they are asking that the City Com- mission pass this resolution agreeing to move any water lines that we might have in the right-of-way of this road. There will also be a perimeter road around the airport. • Commissioner Young made a recommendation to refer the matter to the street committee to look into it. 5. Accept an offer of a construction grant made by the Public Health Service. Grant made in the amount of $150,360. Mr. Philpott: This offer comes in two parts. Ordinarily you • receive part "A'.', accept it, send it in, and they send you part "B". In this particular case, both parts "A" and "B" are in- cluded. It describes the method of computing the $150,360, and describes the project. I 'm talking about part "A" now. So far as part "A" is concerned, that is all there is to it, 0 except for the City Commission to authorize the Mayor or some representative to sign this on behalf of the City. That would-7 require a resolution. Part "B" has quite a lot of things that have to be filled in. I worked out the information that needs :• _2_ �i • to go there, and if it is satisfactory, I will. take it back to the office, fill out the forms and bring them down here tomorrow morning. This offer must be accepted by January 7, so I imagine we should get this done and get it in the mail. That is all you require to accept this , is just authorization for the Mayor to • sign it. Let me say this . . .they did not give us as large a grant as I thought we would get, but they did not allow the cost of the sewage pumping stations and force mains. They have some new directives now in Washington and they are getting tougher on these things, and they have determined in Atlanta that that is a part of the collection system. So it is approximately $50,000 less than I hoped it would be. This grant covers the plant only. A motion was made by Commissioner Young to adopt and pass a rdso- lution authorizing the Mayor and the City Clerk to file the ne- cessary papers on behalf of the City of Dania. The motion was seconded by Commissioner Hill, and the roll being called , the Commissioners voted as follows: Grammer Yea Hill Yes Young Yes Zenobia Yes • Salvino Yes Commissioner Young: Now with this out of the way are we in a position to award the contract? Mr. Philpott: As soon as we get back their approval of part "B" • then we can go ahead and award contracts. However the contract has to be awarded subject to those change orders that I have described to you. I am going to try to speed it up by writing up a change order and sending it up to them, instead of waiting for them to make out the change order. • Attorney Walden: Commissioner Young called me Thursday and was concerned about whether the bank as trustee should be investing the construction money. And I, as City Attorney, have nothing to do with the investment, but as a sort of policy I talked with= two or three people involved with it. And at the suggestion of Mrs. Thornhill, I asked Mr'. Vroom to .be here tonight. He is of • the Dania Bank. About three months ago Mr. Philpott gave me a suggested form of requisition which, in my opinion, would be satisfactory when you .let the contracts. That form will be an orderly procedure in getting the money paid.to the contractors. Somewhat independently Mr. Philpott made the form to recover his pay. He will send his bill to the City for t59,276.32. I • have worked out a form that will be satisfactory. I believe Mrs. Thornhill wants you to approve the payment of the amount. Attorney Walden: This is on the question of investment of the money. The question that Mr. Young raised is is it necessary to have the money sitting idle while the commission is awaiting • the awarding of these contracts. If you authorize some short- term investment of the money, that has to be done. by resolution. So if you want to do it tonight you must adopt the resolution. On Engineering phases Mr. Philpott can answer questions , and on the Banking and Trustee part of it, Mr. Vroom can answer questions. Commissioner Young: I was under the impression, Mr. Vroom, that the trust agreement was executed for the benefit of the bank. And that it authorized the bank to proceed with an investment program in conformity with the agreement. I believe that the money was delivered to. the bank on or about December 9. This has been some 26 days ago. • I.. -3- • Mr. Vroom: The execution of the Trust Agreement does not in itself authorize the investment of the funds. It provides that a schedule be furnished by the Engineer. On December 14 we wrote to your City Commission outlining the plan. Commissioner Young: You said December 14? It seems to me • that someone should have told us. Action normally when you have agreements is for the purpose of investing. You nor- mally assume that it is going to be done. It seems to me that the bank or the Engineer or the Acting City Manager or some- one should have told us. We are not talking about chicken feed, we are talking about roughly $200 a day, which in one • month's time is $6,000. Six Thousand dollars is a lot of money. As a matter of fact, $6,000 pays 2/3 of the City Man- ager's annual salary. Mr. Vroom: I understand that, but it is still up to the City Commission to authorize the investment of funds. • Commissioner Zenobia: I thought we had that in our resolu- tion that night. Mr. Vroom: Not until you have a schedule from Mr. Philpott, or a recommended schedule from him. This schedule should be • approved by the City Commission then transferred to the bank. Commissioner Young: Well, that is something I don't believe I have had the courtesy of obtaining. This letter is for December 14 I am talking about. • Acting .City Manager Thornhill: It was in the City Manager's Office. I opened the mail bag the other day and there was a Letter addressed to the City Commission. Commissioner Young: Well, we don't go through all the filing cabinets in the City Hall to find out something. • Acting City Manager Thornhill:. There was a copy to the Dania Bank. Commissioner Grammer: I .know there was something mentioned about this at the time, and I know Mr. Philpott had to give • us some kind of a schedule- to work on. Of course, I don't remember if they said that we had to have that before we could invest the money or not, but I know there was talk of getting a schedule from Mr. Philpott. Mr. Vroom: If you remember, the resolution states that you • must have a schedule of construction payments in order to guide whoever is going to handle the funds in making investments. And of course construction. This isn't just a question of putting this money to work for a couple of days, but to put it to work for a couple of years. It has to be done properly and from the beginning properly. The Commission tonight could authorize us by resolution to take these monies and invest them in US Govern- ment bills for 30 days, 45 days , or whatever you wish, depending upon what Mr. Philpott feels is the date that you are going to start needing the money. Commissioner Young: Tell me this , Mr. Vroom. Haven't you re- 0 cei.ved a schedule of anticipated needs from Mr. Philpott? Mr. Vroom: No sir. Commissioner Young: You haven't? • Mr. Vroom: No sir. I wouldn't approve of it just as it is , because the City Commission has got to approve it. His is only a guide. The City Commission has to approve the schedule in -4- f • the handling of these monies. and then tell us to invest it according to its wishes as clearly stated in the resolution. I think, if I may say this, that it is customary for a bond issue, whatever it be for, to be sold on the market, and the proceeds therefrom to be put to work within 14 days after the sale of the issue, provided that there has been a contract • awarded , which has not been so in this case. This is from your own Barcus , Kindred & Co. , that is the usual procedure. It could be that they had deadlines to meet. And I would like to say this, I think we spearheaded the sale of the bonds because the Dania Bank bought 1/3 of the bonds for its own portfolio. It might have been a little premature, but no doubt Barcus, Kindred & Co. had deadlines to meet in that the bonds had been offered. And they have to give them to the offerers in order to get their money invested. So we have some conditions that are perhaps beyond everybody's control in this situation. • City Attorney Walden: Mr. Vroom, is there any risk, I think the City Commission should understand, of any fluctuation in the market which might cause any loss? If there is any risk, I think it ought to be explained to the Commission. Mr. Vroom: The intent of a schedule is to set up dates for • the use of the money in construction. And when used, the. excess, that is the money unused, is put into firm maturities in the bill market. Now, with a schedule, let's say that the schedule called for t200,000 per month for payment to the builder. All the other money then would be invested in dif- ferent maturities to make sure that we would get the full bene • fit of. the interest, during that fixed maturity. If it becomes necessary during that period between the time of the purchase and the fixed maturity, to sell the bonds because you needed cash, yes , there could be a loss in the investment, depending on the market conditions. Because even the bill market fluc- tuates up and down. But if we are told that there is 42,000,000 • to be invested for 28 days or for 30 days, we put it in the bill market. And if it stays there, there is no Loss ; unless the government goes "Ksflooey", . which doesn't happen. .Sb. there is an element of risk unless you set a schedule. And unless you set a fixed time. Of course, the resolution calls for a .sche- dule, so that Mr. Philpott's schedule will guide the investment • of these monies for the City of DAnia in the sewer project. Commissioner Grammer: Mr. Philpott, do you think you can come up with a schedule? • Mr. Philpott: I think so. Commissioner Grammer: Well, what's done is done. If we had the money invested the last couple weeks. . .but there is no use talking about it now. The thing to do is to get the money invested. • A motion was made by Commissioner Grammer to pass a resolution giving the bank authorization to invest the monies as recommended by Mr. Philpott. Mr. Vroom: I think Mr. Philpott at one time said that in the absence of a contract it would be pretty hard to project it. • And therefore we both decided when we talked together that we would take a projection that would be an estimated one. And Mr. Philpott feels that this is a good agreement in that you can go by this so that we have f ixed. maturities.. We will go right ahead and do what you tell .us to. do. We are not respon- sible for the investment of these funds, only if we.are told by you to do it, that is very clear. The trust agreement in "-"i,..' • • a itself does not authorize us to do a thing for you unless ,you tell us to don't, we are your agents and your servants. I would like to make a recommendation, Mr. Mayor, that if Mr. Philpott fools that there is not going to be any awarding of the contract for the next 30 days, that the Commission authorize the bank to use the funds on hand to purchase US Treasury Bills , maturing on-,February 4, 1965. That gives -you 30 days, if he feelsrthat way. Then there are other days that are closer, January 21, January 28. But you are not going to accomplish what Mr. Young wants to accomplish by the schedule, at least for the next 30 days. It looks to me like, because of this $150,00 schedule will throw us off just a wee bit, if we take the whole amount and fix the maturity for when you-think these contracts will be awarded. Mr. Philpott: Well, actually, there will not be any payments due until 30 days after the awarding of the contracts. Mr. Vroom: Well, then you can go still further. Mr. Philpott: I do suggest, however, that you not put all the money in there. I suggest that you invest all but t200,000. My idea is to keep from $100,000 to $200,000 in the construction fund at all times. Now I may misjudge how fast those contractors are going to work. And we may run into a situation where we may have more cash on hand than we may need. If we do, we can see 30 days ahead of time, and Mr. Vroom could be authorized to invest, say $100,000 in some more 30-day bills. I don't believe the contractors are going to work any faster than the schedule that I have set up, which is td start off with cash in the con- struction fund of $200,000 and when we have money returned from the investment at the rate of $150,000 a month. Commissioner Young: How long a period does your projection show? Mr. Philpott: About eleven months, depending when we take down that initial $150,000. If you take it down a month too soon it can be re-invested. But it is impossible for me to guess any closer than I already have as to when these contracts will be signed, when the contractor will be on the job, and when the first estimate will be due. My guess is that there won't be any estimate due before March lat. Commissioner Youn g: Well, why should they all be invested in short-term treasury bills when your notes and bonds show a little better yield for a longer period of time. And if you don't need funds. . . . Mr. Vroom: Your resolution calls for short-term investments. Commissioner Young: What is your definition of short-term, sir? Mr. Vroom: Short term we call the bill market. We don't call the bonds the bill market. The bond market is the bond market. The bill market is the bill market. I think it says US Govern- ment obligations of short term. In your sinking fund , Mr. Young, you can go for the bond market because ,you can go for as long as 10 years if you want to. But I think the intent of your resolu- tion is that they be put into readily available marketable securi- ties that will have no fluctuation. Commissioner Young: You mean you have objections then to twelve- month treasury notes? Mr. Vroom: A twelve-month Treasury note or a twelve-month bill yields the same. We would suggest to you, and we deal daily in the bond and bill markets for our own portfolio, that, in this situation you deal strictly with bills. The bond market is much more subject to fluctuation than the bill market. The bill ,�; -6- 6 market is created for just such a purpose as you would be using it for. Commissioner Young: You are talking about fluctuation in case you have to sell . short or sell before maturity. Mr. Vroom: But if you buy bonds, and a year from now you have to self them in order to raise money to pay the sewage bill. . . Commissioner Young: That is if you sell them in six months. But if you sell' them in twelve months you don't lose anything. Mr. Vroom: I recommend to you that you invest in the bill market. Your yields will be the same. ' Commissioner Zenobia: What was the motion? Commissioner Grammer: That a resolution be drawn authorizing the bank to invest this money as per Mr. Philpott's schedule. The motion was seconded by Commissioner Zenobia. Attorney Walden: That is everything but $200,000 in bills maturing March 1st, is that right? Mr. Vroom: No, we're going to schedule it now. There isn't but $150,000 each month as it goes through according to the Letter. If you pass this resolution tonight we will have it invested before 10100 tomorrow morning. Commissioner Young: In other words it would not be completely invested in the 45 day bills that you were .talking about a while ago? Mr. Vroom: We space them in, Mr. Young, according to the schedule. Commissioner Young: That is what I was interested in. Mr. Vroom: You can't find bonds to space the way you can the bill market. Attorney Walden: That is on the premise that the first draw will be around March 1st? Mr. Philpott: Yes. It is possible that there could. be some draw around March lst, it is also possible -that we are going to wind up on March 1st with too much money in the bank. If we do we can re-invest it in more 30 day bills. hoes that schedule, Mr. Vroom, have to be narrowed right to just exactly when this money is going to be invested, and for what length of time without any leeway in there for judgement on the part of the trustee as to whether or not. . . ..in other words, if we know that we have $100,000 in the bank in cash more than we need, is it possible to be authorized to invest that money? Mr. Vroom: Yes air. Mr. Philpott: Well , that's what Ithink you should do. Now what the wording should be, I don't know. But I don't think that we ought to have to come up here every time we run into a little excess money and give another resolution authorizing the bank to invest another sum of money. Mr. Vroom: Just authorize a schedule, , and we are all set to go. • -7- 0 • ® A RESOLUTION authorizing the Dania Bank, as Trustee, to invest the proceeds of "City od Dania Sewer Reve- nue Bonds Special Construction Fund" account in short-term direct obligations of the United States of America with the only limitation being that such obligations shall mature so that the proceeds from the matured obligations may be redeposited into said account to pay construction costs in accordance with an estimated schedule dated December 14, 1964, sub- mitted by Philpott, Ross & Saarinen, Inc. , consult int engineers; and repealing all resolutions or parts of resolutions in conflict herewith; and providing that this resolution shall become effective upon the date of its passage and adoption. A motion was made by Commissioner Grammer to adopt and pass the resolution. The motion was seconded by Commissioner Zenobia , and the roll being called, the Commissioners voted as follows: Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes Mayor Salvino: I tried twice to get everybody together to look the applications over. Commissioner Grammer: I was here. Commissioner Zenobia: I was here. Mayor Salvino: You were here? Commissioner Grammer: Yes I was. Commissioner Zenobia: I was here twice, Mr. Salvino. Don't say it couldn't happen if we had a City Manager because we had something similar to that happen with a City Manager. Commissioner Young: Well, I think 56,000 loss is kind of hard to take. A motion was made by Commissioner Young to pay Mr. Philpott's bill in the amount of $59 ,276.32. The motion was seconded by Commissioner Zenobia, and the roll' being called, the Commis- sioners voted as follows: Grammer Yes Hill Yes Young Yes Zenobia Yes Salvino Yes Mr. Philpott: In order to close out the water contract, it is necessary that you arrive at a date of substantial completion on the water plant. I think you arec,all aware of the diffi- culties that were involved in the "construction of that project, with the bonding company having to take over and various delays in delivery of materials and equipment. There were some delays in other.:things that were required by the contract. The con- tract required that the Contractor provide the services of In- filco, for instance, to check the installation, put it through a trial run and make sure that their equipment has been properly installed in accordance with their specifications and with their requirements . That was delayed. Mr. Peters said that he could have, if he had needed the water, operated that plant in a stan- dard condition on October 20th. In other words, it was suffi- ciently completed that he could have operated it if he had had to, 0 which he did not. On November 15th, Infilco man arrived and checked out the plant. On December 2nd Mr. peters or some of his people sent the first water sample to the Florida State Board of Health for approval. I don't think that the date when he thinks he could have put the plant physically into O operation means anything for the simple reason that the con- tract terms had not been completed, and Infilco had not checked out the plant , which was done on November 15th. And on the basis of these various dates and the fact that the Infilco people did check out the plant on November 15th, I recommend that November 15th be established by the Citv Commission as the • substantial completion date of that. contract: . Commissioner Young: The contract called .for completion in September? Mr. Philpott: Yes, sometime in September. So there would be • liquidated damages involved in this. Commissioner Grammer: He was granted some time on account of the hurricane. Mr. Philpott: The liquidated damages will apply'whatever the • last date is. Whatever date you" approve as the substantial completion date. A motion was made by Commissioner Young to adopt and pass a resolution accepting the recommendation of the City Engineer and establishing the date of November 15, 1964, as substantial • completion date of the Dania Water Plant. The motion was se- conded by Commissioner Hill, and the roll being called, the Commissioners voted as follows: Grammer Yes Hill Yes • Young Yes Zenobia Yes Salvino Yes 6. Report from Chief of Police: • Chief Smith: I don't have my yearly report ready yet, but I would like to go over the December report with you. (At this time Chief Smith read the December Police Report to the City Commission)•. 7. Report from City Attorney: • Attorney Walden: At the meeting last Monday I was asked to draft two basic charter changes and I am still working on them. This week, when I have these suggested drafts available„I will mail . copies to each Commissioner and will also send some extra copies • to the City Clerk so that they will be available. After you have had a chance to look at them, I suggest you have a special meet- ing for whatever time is convenient to you to discuss any changes you might want. The Charter was adopted in 1949. I think that since that time we have had 20 amendments and these proposed amendments coming up. I would say, if you are going to have a • basic charter amended so much, it is going to be rather hard to look at it and make sense out of it without a lot of research. So some time during the year, I suggest that you consider re- writing the charter completely and revising it completely. 8. Report from Acting City Manager: • Acting City Manager Thornhill: I had a telephone call from Mr. Waflehorst of the Hollywood Apartment and Motel Owners Associa- tion. They are erecting a sign at the intersection of Sheridan Street and AlA, advertising the different motels and all on . ;, -9- • Hollywood Beach, and they want to know if we would like to have a sign on there advertising the Fishing Pier. The sign could be put on there at a cost of $100. They would like to have an answer as soon as possible, because they are building Ehe sign at the present time. • Commissioner Zenobia: We are going to be having another meeting real soon, who don't we let the City Manager check into it? Mayor Salvino: Then we will table it until next meeting. Acting City Manager Thornhill read a letter as follows: " To the Honorable City Commission, from the repre- sentatives of the South Broward News Modia: We, the undersigned representatives of Broward County newspapers assigned to Dania Activities, respectfully • request the City Commission to designate the left front spectator bench for reporters, and to reserve said bench exclusively for all Commission and Zoning Board meetings . Thanking you for considering this request. ° /s/ Bud Jenkins, Lauderdale News . Eddie Wentworth, Sun Tattler, Arch Cecil, Dania Press , and Martha Hall, Miami Herald A motion was made by Commissioner Zenobia to reserve the above ° mentioned bench for the representatives of the above mentioned newspapers. The motion was seconded by Commissioner Grammer, and the roll being called , the Commissioners voted as follows: Grammer Yes Hill Yes ° Young Yes Zenobia Yes Salvino Yes . Mrs. Skoglund, representing the Dania Beach Hotel Bpr, stepped before the Commission requesting a 4 O'Clock License. Attorney • Walden advised that she must appear before the Zoning Board first. Mayor Salvino: I feel this way, if we are going to give some a 4 O'clock license, we should give everyone a 4 o'clock license. Attorney Walden: It is either a question of changing the ordi- nance, which will require three readings, or she should make the regular application to the City Clerk for a variance permit, if she has not already done so. City Clerk Thornhill: She brought in an application today for license, Mr. Walden: • Commissioner Grammer: Couldn't the ordinance be changed so that people could qualify for this under a Night Club license? Commissioner Young: I made a moiton about a year ago to change the ordinance and have 2 o'clock closing for 6 or 7 months out • of the year and allow anyone that would qualify to pay additional license fee and stay open until 4 o+.clock during the tourist season. Commissioner Zenobia: What would the 6 month closing be? Commissioner Young: I think it was December 1st to May 1st or something like that. _10- • Commissioner Grammer: How about the people who have a 4 o'clock yearly license? Womld that cut their license back to 6 months out of the year? I think that is penalizing some people for the benefit of others. I can't see penalizing anybody. • Mayor Salvino: I think 6 months would be enough for any of them, all the tourists would be gone. I know I 'm not going to stay in a tavern until 4 o'clock in the morning. Commissioner Zenobia: That is discriminating against the people that live here all year around. • Chief Smith: The state law specifically spells out that the City Commisdion controls the closing hours in their municipalities. I would like to see a uniform closing whatever it is , whether it is midnight, 2 or 4. For whatever my, opinion is worth, maybe you could entertain the thought of just changing the closing hour. • A motion was made by Commissioner Zenobia to close all 4 COP License places at 4 o'clock. The motion was seconded by Commis- sioner Grammer. Commissioner Zenobia: That doesn't include beer and wine. All • holders of 4 COP License will be able to close at 4 A.M. Like right now ,- in the beginning you had just North of the Canal, then you had one open up South of the Canal, then another one South of the Canal. You have two more applying now South of the Canal, and I know of two or three more around the town say- ing they are going to apply. So you might as well make i.t a • uniform•closing throughout the City, providing they have a license and when they pay the additional price. Chief Smith: May I say something here? You included in your motion 4 COP License. We have two hotel licenses here. • Commissioner Zenobia: What I am trying to get away from is the beer and wine license. Chief Smith: Well the Katherine Hotel and the Dania Beach Hotel don't have 4 COP Licenses. • Commissioner Zenobia: I mean liquor licenses, not a beer and wine license, I'm sorry. They would have .to pay a night Club fee , an additional $2001 believe it is, if they want the privilege of staying open until 4 o'clock. • Commissioner Young: Supposing they don't want the privilege of staying open until 4 o'clock. Commissioner Grammer: Then they don't have to pay the t200. Commissioner Zenobia: This would get rid of all this coming up and asking for special hearings and variances. " I don't think the law would hold water anyway. From the audience: Isn't there a law that you have to seat so many people before you could close at 4 o'clock? Commissioner Zenobia: That is a City ordinance. Attorney Walden: There is a City Night Club ordinance that governs so many square feet. But that is a City ordinance. Commissioner Zenobia: This is an.amendment to that ordinance. ; . The roll being called , the Commissioners voted as follows: i Grammer Yes °-` Hill No r : g r Young No Zenobia Yes Salvino Yes '. -11- From the audience: How long are we going to wait for a City Manager? Mayor Salvino: We are going to get one just as quickly as we can. In the next couple of weeks . • Commissioner Grammer: I would like to recommend to the Commis- sion to get the Fire Chief to get specifications to buy a new truck with which we could haul at least half of the garbage that we are hauling out to Curci.e Dump, and make one trip in- stead of takingg three trucks a day. No matter what size truck • we use, it is $5, so we cane-put three trucks in one and save $15 or $20 a day. At $20 a day, it wouldn't take long to pay for a truck to haul it out there. This one we have we will have to replace with a new one soon anyway. So I think that now is a good time to get started buying equipment. Commissioner Young: What is our appropriation for new equip- ment in the Sanitary Department? Commissioner Grammer: We have $7,500 for now equipment, and we have $12,236.76 for the incinerator. That is about 419,000 that we have in the budget. • A motion was made by Commissioner Grammer to have the Fire Chief Lassiter come up with some recommendations and specifi- cations on a trailer truck to haul garbage. The motion was seconded by Commissioner Zenobia, and the roll being called , the Commissioners voted as follows: • Grammer' Yes Hill Yes Young Yea Zenobia Yes' Salvino Yes • Commissioner Young: While the Counselor is working over some charter changes I would also like for him to rescind the por- tion of the charter that has to do with the •fact that the City of Dania shall not be allowed to have absentee ballots. I think anyone should be allowed the right to cast an absentee ballot. • Commissioner Grammer: I 'll go along with you there, Mr. Young. Also, I definitely think that our. registration should be moved to the court house so •that people could register up there in- stead of keeping the books here at the City Hall. Like Holly- wood , Fort Lauderdale and Hallandale. So that when the people • go up to register for their homestead exemption they can regis- ter for the City and the County. That is why we have a lot of people in this city who are not registered , because they figure when they go to the Court House to register they can vote in the city election. So I don't see why we can't change ours. • Commissioner Young: Would your idea be to have the 'Court House issue them Dania Registration Cards? Commissioner Grammer: That 's right. They do it for Hollywood, Fort Lauderdale and Hallandale. • Commissioner Young: I think we cam work on that. I would like to say that I am very pleased that we are going to have the sewer bond money invested by 10:00 tomorrow morning. That takes quite a load off my shoulders . And I would also like to point out that this is one classic example proving the need for a City Manager who can advise us when things come in. Just as an • example this December 14 letter. I did not see, nor was I aware of it until it was put in front of me tonight. I had thought that the money was invested and that we were realizing in the neighborhood of $200 a day interest. I am very shocked and ",� -12- ® disappointed , and I have no doubt that protocol was abandoned somewhere along the line by someone. Commissioner Zenobia: There is so much talk tonight about hiring a City Manager. I know of two meetings that were called fi to go over applications, but we could never get the five of us • together. So I think that we ought to call a meeting tonight for some night this week to go over applications while all five of us are here so that we can get our signals all together and not say I didn't hear about it until the last minute, or I couldn't make it , or it wasn't the right time. I made both meetings. I would like to see us get a City Manager, and I • agree with you, Mr. Young, that things do go haywire, like the letter that Mr. Culverson had that we were supposed to see about stopping the check that laid around for a month that no- body saw either. So everybody does make mistakes , not just one person. • Also, while we are on the subject, the last City Manager we had received a check the day he was relieved from duty for four hundred and some odd dollars for two day's work, which I didn't know of anybody approving. Talk about. the city losing money: • Commissioner Young: What was that , severance pay? Commissioner Zenobia: I don't know , anything about severance pay in any motion, Mr. Young. I gladly would have gone along with it, but I don't think anybody should have taken it upon themselves and then start throwing stones at other people. • Commissioner Young: Well , who took it upon themselves? Commissioner Zenobia: Well, I didn't sign the check, I know that. Maybe if you go look at the signature on the check you • will find out who took it upon themselves. . , , Commissioner Young: The people who sign the checks aren't the ones who make them out. Commissioner Zenobia: Well, they shouldn't sign them if it • isn't the right check. Commissioner Young: They shouldn't? . Commissioner Zenobia: Nosi.ree. I still say. . . Commissioner Young: Well, I don't know. I signed a check for you. Commissioner Zenobia: Yes, it was 05.00 fora rock.•job I did before I took office as City Commissioner up on the City right-of-way by Kentucky Fried Chicken. • Commissioner Young: Well, I didn't check the invoice, and I hadn't seen any Commission approval on that. . ; Commissioner Zenobia: The whole thing was explained to you' when you signed the check. It was for work done before I was • a City Commissioner, and I have no ideas of doing, any work while I am a City Commissioner for the City of Dsnia, and that was explained to you then. Commissioner Young: That 's quite true. But I didn't say that you weren't entitled to it. -13- • Commissioner Grammer: Let me say this , I think the man is entitled to some severance pay. But we had another lady who worked here approximately as long as he did, I would say with- in a month. And he let this lady go and he didn't give her any severance pay. So if she wasn't entitled to it, I don't f see how he coulditake it upon himself to think that he was • entitled to it. And the night that we passed the resolution vacating the City Manager's office, to my knowledge, I don't think we mentioned anything about severance pay in it. It sure wasn't the orders of the Commission. From the audience: He deserved a severance pay. You would • pay me if I was an officer here aqd you fired me that fast. Commissioner Grammer: Maybe I would, and maybe I wouldn 't, Mr. DeMuzzio. Mr. DeMuzzio: Everybody else does. • Commissioner Grammer: Well, why didn't he pay the other lady? Mr. DeMuzzio: I don't know anything about the other lady. You are talking about Culverson now. • Commissioner Grammer: Yes sir, I'm talking about Culverson. Mr. DeMuzzio: Alright, then he deserved a severance pay. Commissioner Grammer: If Culverson deserved it, the lady that he fired deserved it too, because she was here within a month • as long as he was. Mr. DeMuzzio: You fired one down there. Commissioner Grammer: I gave a severance pay, too. And just for the record, I didn't fire that lady. ' That was 'the .orders • of the Commission when I was acting City Manager. I didn't fire that girl. It was in the paper that I fired her. I haven't fired anybody. When I let somebody go it was the orders of the Commission, not me. Commissioner Zenobia: I still think we ought to set a date for • the meeting. Everybody wants a City Manager. Let's get it over with. Let's go over the applications . They are sitting on the desk down there. ` Mayor Salvino: If you Commissioners have time, we will go over them tonight. • Commissioner Zenobia: It suits me '.fine. Commissioner Grammer: In the first place, I think we have all been over them. I know I have several times. , And I have two or three names . I think we should have a meeting and let each • Commissioner present the name that he prefers. Now I 'm not going over these applications again. Mayor Salvino: Well, I haven't seen them all. , Commissioner Zenobia: I think, we should interview them myself. • Mayor Salvino: You have to select them first before you can interview them. Commissioner Zenobia: That is why I would like us to go over the applications . I think we should go over them, weed them • out, and then interview the `few people that we pick out. That is the only way you are going to get a regular City Manager. • -14- • • • Commissioner Young: As a matter of fact, I am not supposed to be out in the night air, but as far as tomorrow morning when it is day light, why, that would be perfectly agreeable with me. Mayor Salvino: will 2:00 tomorrow afternoon be agreeable with • everybody? Commissioner Young: Could you make it 2:30? Mayor Salvino: O.K. , 2:30. • There being no further business on the agenda, the meeting adjourned. • • dJT�4 l_ r -�S ic.�ii Mary (r orn ill City Clerk-Auditor • • • • .. Pc Frank Salvino— Mayor-Commissioner • ' M -15-