HomeMy WebLinkAboutR-2008-163 Civic Plus RESOLUTION NO. 2008-163
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA APPROVING
A TWO YEAR AGREEMENT WITH CIVICPLUS, FOR THE HOSTING OF
THE CITY'S WEBSITE AND RELATED SERVICES FOR AN ANNUAL
AMOUNT OF $8,220.00, WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), provides that during unusual conditions or emergencies, the City Commission
may, by resolution, authorize the purchase by the City Manager of designated supplies, services,
equipment and materials in amounts in excess of twenty-five thousand dollars ($25,000.00)
without competitive bids and without advertisement for bids, or if such purchases are made
pursuant to a competitive bid obtained within the last twelve (12) months by other governmental
agencies such as the federal government, State of Florida or a Florida county or municipality; and
WHEREAS,CivicPlus has provided the City's website services for the past five years and
at the least cost for FY 2008 under the City of Hallandale Beach bid award dated October 3,
2006;
WHEREAS, currently City staff and Civic Plus staff are in midst of re-developing the
City's website to be more user friendly and Civic Plus is performing the re-designing service at
no cost to the City; and
WHEREAS, Civic Plus has agreed to accept the same annual fees of FY 2007-2008 for
FY 2008-2009 and FY 2009-2010;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to execute an agreement
between the City of Dania Beach and CivicPlus, attached as Exhibit "A". The City Manager and
City Attorney are authorized to make minor revisions to the Agreement as are deemed necessary
and proper for the best interests of the City.
Section 2. That the City Manager is authorized to pay $8,220.00 annually for a two
year term, payable from the Information Services Budget to CivicPlus, for the hosting of the
City's website and related services.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on September 23, 2008.
ALBERT C. JONES
Qo�P�,S FIRST MAYOR—COMMISSI R
ATTEST:
LOUISE STILSON,CMC
CITY CLERK
APPROVED AS TO FO CORRECTNESS:
BY: -
THO S . AN O
CITY ATTORNEY
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CivicPhts License and Service Agreement for City of Dania Beach
Organization: City of Dania Beach Web Address: www.ci.dania-beach.fl.us
Contact Name: Joe Husosky E-mail jhusosky@ci.dania-beach.fl.us
Address:
Street Address: 100 W.Dania Beach Blvd
Address 2:
City Dania Beach State: FL Zip Code: 33004
Phone: 954-924- Ext: Fax: 954-921-2604
3636
Billing Contact: Joe Husosky
Billing Address
(if different)
Billing Phone#: 954-924-3636 Fax: Information required on invoices,e.g.P.O.#or Job#:
Tax ID#: Sales Tax Exempt#:
Payment Terms: Annual Acct.Rep. Arica Sadowsky
Terms and Conditions:
1. Annual fees for CivicPlus services are invoiced prior to the year of service and are due by the first of the following month.
2. Either party may terminate the agreement at the end of the contract term by providing the other party with 60 days prior notice.
3. In the event that neither party gives such notice prior to the end of the initial or any subsequent term,this agreement will automatically
be renewed for an additional contract term.
4. In the event of early temunation of this agreement by the client,full payment of the remainder of the contract is required within 15 days
of termination.
S. Annual rates will automatically increase by 3%.In the event of a rate increase that exceeds 3%,CivicPlus will notify the client at least 6
months in advance of the annual renewal.
6. Payment is due on the date annotated on the invoice for that term's service. Service will be discontinued if payment is not made within
20 days after the due date.Payments received will be applied first to finance charges,then to the oldest outstanding invoice.
7. If the account exceeds 60 days past due,the web service will be removed and the data will be erased.
8. CivicPlus will support designated support contacts for the client. Support will include providing technical support and application
support of the CivicPlus system.
9. Additional page design,graphic design,training,and custom programming may be contracted separately.
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CivicPlus License and Service Agreement for City of Dania Beach
Project Summary Annual Fee
On-going Services $ 8,220.00
Hosting,Upgrades, Support and Enhancements of Included
Modules 800 MB
Total $ 8,220.00
Annual fees of $8,220.00
for the annual service term of October 1,2008 to September 30,2010 include the following Services:
'j"' : Ir"
Hosting: CivicPlus Application and Modules: Support:
• Data Hosting • Upgrades • 24n Support
• Data Backup • Fixes • Dedicated Support manager
• Patch Maintenance • hnlmvements • 3 hour response
• Site Monitoring • Integration • Proactive support for updates&
• Offsite storage of backup • Testing fixes
• Data recovery • Development • Online training manuals
• DNS hosting and maintenance • Usage license • Newsletters featuring tricks and
• Router monitoring websitc ideas
• Storage Space 500 MB • Discounted fee for Website
• Data Transfer 343 GB per m anth Manager's Conference
• Annual Website Review
IN Archive Center IN Opinion Poll
❑ Banner Development—Add'l ❑ Photo Gallery
IN Bid Posting ❑ Quicklinks
❑ Blog 9 RequestTracker for_users
® Business Directory ❑ RSS
IN Document Center ❑ Slideshow
❑ Dynamic Breadcmmbs ® Staff Directory
❑ Dynamic Sitemap ❑ Other:
❑ E-Commerce Admin.Modules&Services
IN Events Calendar ❑ Additional Domains
® FAQ ❑ Automated pdf converter
IN Forms Development Tool ❑ Links Redirect
❑ Intranet ® Online Web Statistics
IN Job Posting ® Printer Friendly
IN News Flash ® Rotating Content
® Notify Me Email Subscription ❑ Search Engine Registration
® Online Job Application ® Site Search&Entry Log
❑ Website Administrative Log
Notes.
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CivicHus License and Service Agreement for City of Dania Beach
Additional Training:Training that involves billable time beyond the contracted amount will be documented and
invoiced.Written approval by the client is necessary before billable time is incurred.
Support:Page development support and technical support provided free throughout the temis of the contract.
Technical problems with the software are addressed throughout the contract period at no charge.
Additional Projects: Projects that involve billable time beyond the contracted amount will be
documented. Written approval by the client is necessary before billable time is incurred.
Maintenance Upgrades:Maintenance upgrades to the CivicPlus service are included in your service fee.Additional
modules may be purchased and activated at any time
Indemnification and Liability
City of Dania Beach shall defend,indemnify and hold harmless CivicPlus,its partners,employees,and agents from
and against any and all lawsuits,claims,demands,penalties,losses, fines, liabilities,damages, and expenses
including attorney's fees of any kind,without limitation,in connection with the operations of City of Dania Beach
and installation of software contemplated by this agreement,or otherwise arising out of or in any way connection
with the CivicPlus'provision of service and performance under this agreement.This section shall not apply to the
extent that any loss or damage is caused by the gross negligence or willful misconduct on the part of CivicPlus.
CivicPlus will not be liable for any act,omission of act,negligence or defect in the quality of service of any
underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the
service received by the customer.CivicPlus will not be liable for any failure of performance that is caused by or the
result of any act or omission by customer or any entity other than CivicPlus that furnishes services,facilities or
equipment used in connection with CivicPlus services or facilities.
Except as expressly provided in this agreement,CivicPlus makes no expressed or implied representations, or
warranties,including any warranties regarding merchantability or fitness for a particular cause.
Development Specifications
Additional development specifications and requirements will follow upon commencement of the project.
Acceptance:
We the undersigned,agreeing to the conditions specified in this document,understand and authorize the provision of
services outlined in this contract.
Name Date
Dania Beach
Name Date
CivicPlus
Please fax the above contract as soon as possible to
FAX Number:785-587-8951
For any billing questions,Accounting can be reached at 888-228-2233,ext.215
Support can be reached at:
888-228-2233,ext.307
785-587-1853,ext.307
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