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Home My WebLink AboutR-2008-219 Sungard Public Sector RESOLUTION NO. 2008-219 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXTEND THE CONTRACT WITH SUNGARD PUBLIC SECTOR, INC. (FORMERLY HTE, INC.) AS AN APPLICATION SERVICE PROVIDER UTILIZING THE SUNGARD PUBLIC SECTOR SERVER AS THE HOST COMPUTER SYSTEMS FOR A PERIOD OF FIVE YEARS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part II, Article 3, Section 4, Subsection 0), provides that during unusual conditions or emergencies, the City Commission may, by resolution, authorize the purchase by the City Manager of designated supplies, services, equipment and materials in amounts in excess of twenty-five thousand dollars ($25,000) without competitive bidding and without advertisements for bids; and WHEREAS, in May 2003, the City of Dania Beach contracted with SunGard Public Sector as an application service provider for applications in accounting, payroll, purchasing, water and sewer billing, land management, building permits, business license tax, and code enforcement; and WHEREAS, several amendments have been made to the contract to add various software solutions which include human resources, click2Gov building permits and code enforcement, assets management and document management services during the past 5 years; and WHEREAS,the current contract is due to expire May 1, 2009; and WHEREAS, in order to obtain the best pricing available it is in the best interest of the City to commit to a new contract prior to December 21, 2008 with an effective date of May 1, 2009; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to extend the contract with SunGard Public Sector Inc. for another five years at an annual fee as indicated in Appendix A, a copy of which is attached and incorporated by this reference. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effective immediately upon its passage and adoption. PASSED and ADOPTED on November 10, 2008. ALBERT C. JONES o�F is F,Rsr�TAYOR-COMMIS ONER ATTEST: LOUISE STI SON, CMC CITY CLERK ��'nvronNr-O APPROVED AS TO FO AN CORRECTNESS: BY: THOMAS . ANS R CITY ATTORNEY 2 RESOLUTION #2008-219 SUNGARD' PUBLIC SECTOR Supplement to the SunGard Public Sector lne.Application Service Provider Agreement Schedule A-Order Form This Schedule A-Order Form is entered into under the terms and conditions of the SunGard Public Sector Inc.Application Service Provider Agreement dated May 29,2003(Agreement),between SuaGard Public Sector Inc.(SunGard Public Sector)and City of Dania Beach,FL(Customer). Unless otherwise stated below,all terms and conditions as stated in the Agreement shall remain in effect. Customer Name: City of Dania Beach FL Yes N Initial Order Form X Agreement Number: DANI-081317-1 Replacement Order Form X R laces Order Dated 1. Term;Begins May 1',2009 and continues for a period of sixty(60)months. 2. Application Groups: Monthly Access Fees Applications and/or Services Mant+M Access Fes Existing8,27 a.W tl Products ASP NavLNe Renewal:GMSAMidended Reporing-GMIER,Asset = (Currently urnntiy Liceneadi Management a-A2.Cash.Receipts-CR.Work OMerslFadlity Management- WF,Pukhosingllnvernory-Pl.Accounts Receivable-MR,Human Resources- MR,Customer mformotion System-CX,CIS Mandate Sass In egration (ITRON)-CU.LanuilParo el Management-LX,PaymaiPersoaat-PR. Planning a Engineering-PZ,SuNding Permits-UP.Business Licenses-OL, Code Enforcement-CE.Financials Brcods Solution Interface-8A,ClkMw Coro Module Embedded-Kt,Cack2Gov Building Pemdts-K1,CItek2Gov Cade Enioreement-KO,One Prim Payment Engine-K4,ORep Catalogs(A2. CR,GM;WIF,Pi,PR,MR,LX„PZ,BF,OL,CE,CX)-CJ,Document 1Magemem Servlcas-DX Thad Party Products ORep Admh(t User)-CG Admin,ORep End User(4 Users)-CG,vedeigo Included In {Existing) Cemilkate(DC) Mon#*Access Fee Cpl view Base System with Text Search Capabilities let 5 full function Thad Party Products concurrent users Included In Monthly Amass (Hosted) CpkVk w One System-2 online user subscription% Fee 0PISpod Base System ter 5 ale function Dccument users: Included In RsdoMMaimenees toobject% Monaiy Access Fee Services HELP Unlimited Continuing Education Pass,Disaster Recovery Plan for Mgncluded Accessin Su ntlan/Public Sector applications y Fee Concurrent lk"One-Monthly Access tiss Included In 21 ASP Shared Environment Monthly Amen Fee Syabrtn Total 8,21a a 3. Payment Terms: Monthly Access Fee: The initial Monthly Access Fee will be due May 1,2009. Subsequent Monthly Access Fees will be due on the first of the month thereafter. Monthly Access Fees will be invoiced in advance on a monthly basis for a terns orsixty(60)months at the rates listed below. Months 1-12 $8,218.00 per month or S 99,616.00 per year; Months 13-24 $9,465.00 per month or S 101,580.00 per year; Months 25-36 $9,719.00 per month or$104.628.00 per year; Months 37-48 $9,981.00 per month or$107,772.00 per year; Months 49-60 $9.250.00 per month or$111,000.00 per year; ASPAW ffl,Sclodik A.Oder ramx DANI-0111317.1 ASP O,daF"Aoe va l l.01.07 Pxae I or3 JW2741001 Following the initial term,Services will be provided on a year-to-year basis provided the Customer exercises the option and pays the then currem Monthly Access Fee. Travel and Living Expenses: Travel and living expenses are in addition to the prices quoted above and will be invoiced as incurred and shall be governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement Policy. Travel and living expenses actually incurred in prior months for which SunGard Public Sector is seeking reimbursement,shall also be invoiced monthly. Note:Following the execution of this Schedule A-Order Form,any new Modification Retrofits provided by SunGard Public Sector will be added to the next annual renewal period,pursuant to Section 4 below. 4. Modification Retrofits. For each non-standard Application in library HTEMOD that was written by SunGard Public Sector or any Application that has had custom modifications performed by SunGard Public Sector at the Customer's request, SunGard Public Sector will perform all necessary programming to ensure that the program is compatible with each new software release, version, or program temporary fix made available by SunGard Public Sector. Fees for Modification Retrofits to be maintained arc determined on an annual basis. This determination is based upon the number of modified objects prior to the beginning of each annualized ASP Term multiplied by the then current rate charged per object. CITY OF DANIA BEACH,FL SUNGARD PUBLIC SECTOR INC. �Authorized Signature Authorizeedd ignature L�/w 4 � -ace 1 G� Prim Name&Title Prim Name&TiTitle October 27,2009 Date Date ASP Apmmki,srhed k A.OMv Form DAM-081117.1 ASP rhder Fina.da va 11.01.07 PAW 2 a2 10272001