HomeMy WebLinkAbout2005-10-19 Planning & Zoning Advisory Board Minutes MINUTES
• CITY OF DANIA BEACH
PLANNING AND ZONING ADVISORY BOARD
REGULAR MEETING
Commission Chambers
Wednesday, October 19, 2005
7:00 P.M.
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ROLL CALL
Edward Bourgeois - Present Also Present.
Lottye Crooms - Present Laurence Leeds, AICP, Director Community Development
George Jason - Present Thomas Ansbro, City Attorney
Patrick Schilling - Present Lou Ann Cunningham, Board Clerk
Dr. Paul Fetscher - Present
SUMMARY OF COMMISSION ACTION —Corinne Church, AICP, Principal Planner
Corinne Church described the actions taken by the City Commission regarding previous Planning and
Zoning Board Advisory Board items.
PLANNING AND ZONING BOARD ITEMS
1) SP-21-04 - Gene Bieber, Architect, on behalf of the property owner, Broward County Police
Benevolent Association, is requesting site plan approval for the construction of a new building
located at 2650 West State Road 84.
Gene Bieber, Architect, addressed the board regarding the proposed Broward County PBA activity
hall.
Corinne Church, AICP, Principal Planner described the site plan request to the board describing the
existing conditions at the site including zoning districts and the site's location to Marina Mile.
Provide plans for traffic engineering review to determine traffic impacts. Address the following prior
to City Commission:
Planning and Zoning Advisory Board Special Impact Fee Meeting
October 19,2005
MINUTES
• Revise site plan to sh location of proposed of driveway on east side of SW 26t' Terrace;
Trivium Office Park (Planning).
• The site plan indicates that the south driveway will also provide access to the 160,000 sq. ft.
Marina Mile Office/Warehouse Development. This constitutes a revision to the Marina Mile site
plan, and as such, requires submission of a traffic study (prepared by a P.E.) analyzing the need
for improvements to SW 26t' Terrace to accommodate the additional traffic. In the alternative,
revise plan to remove access to Marina Mile project(Planning).
• Sign detail show length of monument sign being 10', the site plan shows 12'. Clarify (Planning
Division).
• Tree removal permit will be required prior to commencing any development activities (Landscape
Consultant).
• Before issuance of any development permits, applicant to deposit $16,600.00 into city landscape
trust fund (for removed trees) and post a bond for $36,250.00 to assure the replacement of any
relocated/existing trees damaged/destroyed during construction (Landscape Consultant).
• Property owner and architect to submit letter agreeing to replace trees damaged during
construction with trees of equal caliper inches (Landscape Consultant).
Chairman Fetscher opened the item for public comment. Hearing no one and seeing no one, the
public hearing was closed.
Hearing no further staff or board discussion a motion was made by Lottye Crooms, seconded by
George Jason to recommend approval of the Site Plan request SP-21-05 with the incorporation of
staffs conditions. Motion passed on the following roll call:
Edward Bourgeois - Yes Lottye Crooms - Yes
Patrick Schilling - Yes George Jason - Yes
Dr. Paul Fetscher - Yes
2) VA-29-05 - Request by Gene Bieber, Architect, on behalf of the property owners, Joseph and
Michael Mancusi, for a variance to reduce the landscape areas and driveway width for an existing
building located at 142 SW 1 Avenue. The variance request is as follows:
1. To allow a 4 foot landscape buffer adjacent to the north property line and a 3 foot landscape
buffer adjacent to the south property line; (Chapter 26, Vegetation, Article IV Landscaping
requires a 5 foot landscape buffer.)
2. To allow a 10 foot wide 2-way driveway; code requires 24 feet. (Chapter 28, Zoning, Article
6.21 Off-Street Parking Requirements).
3. To allow a 23 foot back-up area; code requires 24 feet. (Chapter 28, Zoning, Article 6.21 Off-
Street Parking Requirements).
4. To provide approximately 17% (404 sq. ft.) of the vehicle use area in landscaping; (Chapter
26, Vegetation, Article IV Landscaping requires 20% (474 sq. ft.))
Gene Bieber, Architect, addressed the board regarding the proposed variance request.
Corinne Church, AICP, Principal Planner described the variance request to the board indicating the
following regarding each item:
Planning and Zoning Advisory Board Special Impact Fee Meeting
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1. To allow a 4 foot Icape buffer adjacent to the north pr line and a 3 foot landscape
buffer adjacent tot uth property line; code requires a 5 landscape buffer.
Ms. Church indicated that the reduced landscape buffer along the north property line is necessary in
order to provide a drive way on the property to access the parking on the west side of the building
and that the request is for reduction of the required landscape buffer on the south side of the property
to 3 feet, for a length of 12 feet, due to the location of the handicap ramp. She further indicated that
the applicant is proposing a reduction of the landscape buffer along the west property line adjacent to
the assisted living facility, which is zoned residential, however the use is clearly commercial. Staff is
in support of the variance request on both the north, south and west sides of the property provided a
5'wide landscape buffer is maintained on the east side of the wall adjacent to the west property line.
2. To allow a 10 foot wide 2-way driveway; code requires 24 feet.
Ms. Church indicated that the applicant is requesting to waive the required 24 foot wide driveway for
2-way traffic to provide 10 feet. Because of the size of the property and the location of the existing
building a 10 foot driveway is the widest possible for this site. She indicated that staff is in support of
this variance request, provided the Fire Department has no opposition.
3. To allow a 23 foot back-up area; code requires 24 feet.
Ms. Church stated that in order to provide the proposed 4 foot landscape buffer along the north
property line, the resulting back-up area is 1 foot less than the requirement. Staff supports this
variance request because it appears to be the minimum amount reasonable necessary.
4. To provide approximately 17% (404 sf) of the vehicle use area in landscaping; code required
20% (474 sf).
Ms. Church stated that the overall pervious landscaped area proposed is 30%, which meets the code
requirements for the site. However, the applicant is unable to provide the required 20% landscaping
in the vehicle use area because the site is already developed and changing the use requires
additional parking and handicap access, thereby reducing the area available for landscaping. Staff
supports this variance request because it appears to be the minimum amount reasonable necessary.
Ms. Church offered the following as staff recommendations:
• Buildingcolor scheme requires CityCommission approval. Colors in photograph are not
q PP o9
consistent with Principal Arterial Design Standards (Planning Division).
• Survey notes & sketch must show all easements & encumbrances identified in Broward County
Public Record as indicated on the City's Submittal Check List requirements (provide title work if
referenced). Revise surveyor note number 3 accordingly. 2"d request (Planning Division).
• Tree removal permit & mitigation plans shall be received prior to issuance of a building permit
(Planning Division).
• Sheet 1 of 2 shows 10 wide driveway, Sheet C-1 shows 9'1" wide driveway. Revise accordingly
(Public Services).
• Revise drawings to address CADD Issue (Public Services).
• Adjust limits of pavement to address parking space, see sheet No. C-1 (Public Services).
Planning and Zoning Advisory Board Special Impact Fee Meeting
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• Adjust and confirm sions and elevations exhilaration V
ch and catch basin (Public
Services).
• Architect to identify method of trash removal (Planning Division).
Ms. Church also requests that the applicant:
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1. Reduce landscape buffer. Approval provided a 5'wide landscape buffer is maintained on the
east side of the wall adjacent to the west property line.
2. To allow a 10 foot wide 2-way driveway. Approval provided the Fire Department has no
opposition and conflicting measurement are revised on plans. Applicant required to provide
written approval from Fire Marshall.
3. To allow a 23 foot back-up area. Approval as this variance appears to be the minimum
amount reasonable necessary.
4. To provide 17% (20 % required) of the VUA landscaping. Approval as this variance appears
to be the minimum amount reasonable necessary.
The following approvals are subject to revising plans in accordance with the above comments. The
variance application will not be advertised or noticed until the plans are revised accordingly.
Laurence Leeds, AICP, Director Community Development described the variance and advertising
requirements necessary prior to City Commission Hearing. Mr. Leeds commented on the color
scheme of the building elevations and the petitioners options. Mr. Leeds indicated further that a
letter from Waste Management must be obtained due to the small site and there not being enough
room for a dumpster, and a letter from the Fire Marshal regarding the driveway.
Chairman Fetscher opened the item for public comment. Hearing no one and seeing no one, the
public hearing was closed.
Further discussion regarding the use and traffic volume.
Hearing no further staff or board discussion a motion was made by Patrick Schilling, seconded by
Edward Bourgeois to recommend approval of the Variance request VA-29-05 with the incorporation
of all of staffs comments and conditions. Motion passed on the following roll call:
Edward Bourgeois - Yes Lottye Crooms - Yes
George Jason - Yes Patrick Schilling - Yes
Dr. Paul Fetscher - Yes
3) SP-41-05 — Jody Oberholzer, Manager of WHB Holding, LLC., is requesting site plan
approval for the construction of a warehouse facility located at 3013 Ravenswood Road.
The request is to allow the construction of 4 buildings providing approximately 45,400
square feet of office/warehouse space.
Ralph Tate from Gus Carbonell Architects addressed the board describing the site plan request.
Corinne Church, AICP, Principal Planner described the site plan request to the board indicating that
the following comments were provided:
Planning and Zoning Advisory Board Special Impact Fee Meeting
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` 1. Provide copy or appro plat and letter from Broward Cou lanning Council indicating -
platting is not required (lWning Division indicated that this com�t has been addressed).
2. Provide survey of adjacent property to north demonstrating legal access to SW 23�d Terrace and
24 foot wide access easement adjacent to Ravenswood Road (Planning Division indicated that
this comment has been addressed).
3. Provide two color drawings or photograph rendering for staff review. East elevation (both
buildings) is of particular interest. 2nd request (Planning Division indicated that this comment has
been addressed).
4. Provide survey of SW 23 Terrace including current conditions. 2"d request(Planning Division).
5. On Sheet A-05 shows Building #3 floor plan with no mezzanine, Site Data on Sheet SP-1
indicated buildings 2-4 all have mezzanines. All internal plan inconsistencies shall be corrected
prior to scheduling this item for the City Commission (Planning Division).
6. Our comment on the location of the dumpster is based on the premise that the collection truck
can drive directly to the bin and insert the forks into the sides of the bin without having the driver
to get out to the truck, or someone else move the bin. Also, it is anticipated that any collection
activity will interfere with the smooth flow of traffic within the proposed development especially so
that one of your proposed dumpsters is located next to the 'cross-road' of the property (Public
Services). Please note: Planning Division cannot support the present location of the east
dumpster due obstruction of internal circulation.
7. Our main concern in our previous comment is to make sure that there is enough maneuvering for
all vehicle types coming in or going out of the proposed development. The Broward Land
Development Code specifies that for commercial uses a proposed development shall be
accessible to a Single Unit Truck and semi-trailer (WB040) combination as defined by AASHTO
Geometric Highway Design. In addition to this, fire rescue apparatus shall be considered, at a
minimum, as a WB-40 vehicle. (Please refer to the Broward Land Development Code Section 5-
95(a)(5) under Access for Vehicles Other Than Automobiles). In view of this, it is imperative that
you provide us with sufficient detail of the vehicle path using AASHTO design templates for
Single-Unit (SU) truck and WB-40 to prove the adequacy of the proposed driveway width (Public
Services).
8. It is recommended that a separate sheet be provided containing Pavement Markings and
Signage only (Public Services).
9. Please confirm fire flow demand and size of water lines (Public Services).
10. 'No Parking' signage & painted curbs required. All curbs are to be painted yellow to signify no
parking is allowed along the curb. Provide a curb detail note to indicate this requirement. In
addition, these areas shall be marked with freestanding signs with the wording. "NO PARKING
FIRE LANE BY ORDER OF THE FIRE DEPARTMENT" or similar wording. Such signs shall be
12 inches by 18 inches with a white background and red letters and shall be a maximum of 7 feet
in height from the roadway to the bottom part of the sign. The signs shall be within sight of the
traffic flow and be a maximum of 60 feet apart (Fire Marshall comments dated August 8, 2005).
11. Landscape/Greenscape Obstructions— Please provide a note on the landscape plan submittal for
clearance requirements for the fire department access with regards to landscape/greenscape:
Vertical clearances of 14' are required for all tree canopies over drive aisles and fire department
access roads (Fire Marshall comments dated August 8, 2005).
Planning and Zoning Advisory Board Special Impact Fee Meeting October 19,2005
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12. Turning Radius—The ng radius of a fire department acces d shall be as approved by the
AHJ.{1:18.2.2.5.3)AHJWQUIRES 38FT. INSIDE RADIUS ; 5� OUTSIDE RADIUS WITH 12
FT. CLEAR SWEEP FOR ALL DRIVE AISLES . You must indicate measurements to all turning
radii on the submitted plans. Currently, the main entrance/exits indicate 35' & 50' for one drive
aisle only. Radii must be met for both drive aisles (Fire Marshall comments dated August 8,
2005).
13. Fire Flow Calculations must be submitted. Fire flow calculations shall be prepared by a
professional engineer currently licensed in the state for each new constructed building in excess
of 5,000 s.f. in size. All calculations must be in accordance with the Guide for the Determination
of Required Fire Flow, Published by the Insurance Services Office (Appendix A), December 1974
edition (Fire Marshall comments dated August 8, 2005).
14. Distribution Systems to be looped—all distribution systems shall be designed to reduce the dead-
end mains and provide a loop for new and existing mains. Provide a letter from the city engineer
for utilities stating that the dead-end main is acceptable (Fire Marshall comments dated August 8,
2005).
15. Please provide fire hydrant detail in accordance with the requirements below (Fire Marshall
comments dated August 8, 2005).
16. Hydrant Detail Requirements —The center of a hose outlet shall be no less than 18 inches above
final grade, (or where located in a hose house, 12 inches above the floor)(24:7.3.3) with the
steamer opening of 4.5 inches in size with four National Standard Threads per inch. All fire
hydrants shall be 'traffic type' to break-away upon impact. The fire hydrant main body valve shall
open against the flow and shall close with the flow (Fire Marshall comments dated August 8,
2005).
17. Please .provide a note to indicate the following will be provided: 1 blue double-reflective
department of transportation type road marker is to be adhered to the hard surfaces roadway in
the middle of the lane nearest to, and directly in front of all newly installed fire hydrants (Fire
Marshall comments, dated August 8, 2005).
18. Please demonstrate a permanent barrier for any and all Fire Hydrants, Backflow Preventors, Fire
Department Connections and any other Fire Protection Appliances located in parking areas shall
be protected by a permanent barrier approved by the fire chief that will prevent physical damage
from vehicles. Three inch steel pipe buried three feet deep, three feet high and spaced three feet
apart, filled with concrete and capped are acceptable. (Hydrants shall be protected if subjected to
mechanical damage. {24:7.3.5); The means of hydrant protection shall be arranged in a manner
that does not interfere with the connection to, or operation of, hydrants {24:7.3.6). Post Indicator
Valves shall be properly protected against mechanical damage where needed (13:8.15.1.3.2))
(Fire Marshall comments dated August 8, 2005).
19. Please provide a note on the landscape plan submittal for clearance requirements for the fire
department with regards to landscape/greenscape for fire hydrants. Fire Hydrants — Clearances
of 7'6° in front of and to the sides of any hydrant with a 4' clearance to the rear of any hydrant
must be maintained (Fire Marshall comments, dated August 8, 2005).
20. The current hydrant spacing exceeds the requirements for the City of Dania Beach. Hydrants
shall be provided and spaced in accordance with the requirements of the authority having
jurisdiction (24:7.2.1) — Hydrant spacing shall not exceed 300 feet linear separation for
commercial {AHJ) (Fire Marshall comments dated August 8, 2005).
21. Backflow prevention assemblies are required to guard against the possible contamination of
public water system (24:5.4) Provide Backflow Prevention Assemblies for any location where a
Planning and Zoning Advisory Board Special Impact Fee Meeting
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` private fire main is tap Ailnts
to an existing city main in accorda with the requirements listed
below(Fire Marshall co dated August 8, 2005).
22.Where backflow prevention devices are installed, they should be in an accessible location to
provide for service and maintenance (13:8.16.4.6) (Fire Marshall comments dated August 8,
2005).
23.All backflow prevention assemblies used in conjunction with fire supply mains must be listed for
fire protection service {24:5.4.2) (Fire Marshall comments dated August 8, 2005).
24.All backflow preventors must be installed above ground {AHJ) (Fire Marshall comments dated
August 8, 2005).
25. Please demonstrate a permanent barrier for any and all Backflow Preventors located in areas
subject to mechanical damage shall be protected by a permanent barrier approved by the fire
chief that will prevent physical damage from vehicles. Three inch steel pipe buried three feet
deep, three feet height and spaced three feet apart, filled with concrete and capped are
acceptable (Fire Marshall comments dated August 8, 2005).
Ralph Tate indicated that he has met with the Fire Marshal and have addressed the issues discussed
in the staff report. One concern is the dumpster, a letter has been obtained from the waste company
regarding that the pickup time will be before 4:00 am to avoid any traffic issues. Mr. Leeds
responded to the elevations and dumpster issue.
Chairman Fetscher opened the item for public comment. Hearing no one and seeing no one, the
public hearing was closed.
Further discussion regarding the elevations indicating that additional windows would"break up" the
building.
Hearing no further staff or board discussion a motion was made by Patrick Schilling to recommend
denial of the site plan, motion died for lack of second.
Jody Oberholtzer addressed the board indicating that out of the 25 comments there are 2 that
remain, and that he is willing to rectify the dumpster issues with staff. Mr. Leeds indicated that after
the hurricane the petitioner needs to bring something in writing regarding the dumpster, easement
and backflow issues and that once that is received, staff will schedule the item for City Commission
hearing.
Hearing no further discussion, motion was made by Lottye Crooms, seconded by Edward Bourgeois
to recommend approval of the Site Plan request SP-41-05 with the incorporation of staffs comments
and conditions and a revised building elevation and resolution of access and dumpster issues.
Motion passed on the following roll call:
Edward Bourgeois - Yes Lottye Crooms - Yes
Patrick Schilling - No George Jason - Yes
Dr. Paul Fetscher - Yes
4) VA-58-05 — Request by Jocelyn M. Lummis, for a variance associated with the reconstruction of a
portico and replacement of air conditioning unit for property located at 809 NW 10 Avenue, Dania
Beach. The variance request is as follows:
1. To allow a 21 foot front setback; (Chapter 28, Zoning, Article 4, Schedule of Lot, Yard and
Bulk regulations—require a 25 foot setback.)
Planning and Zoning Advisory Board Special Impact Fee Meeting
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2. To allow mechanSequipment to be located in the "requileside yard", (Chapter 28,
Zoning, Article 5.31(c), requires mechanical equipment to be located in the rear yard.)
Jocelyn M. Lummis addressed the board describing the variance request to the board and indicating
her hardship.
Corinne Church, AICP, Principal Planner described the variance request to the board describing the
current existing conditions indicating the renovations that are proposed.
Chairman Fetscher opened the item for public comment. Hearing no one and seeing no one, the
public hearing was closed.
Further discussion regarding the hardship requirements. Ms. Lummis indicating that if the covered
driveway is reduced a car will not be able to fit into the same area as is enjoyed by the rest of the
neighborhood. As to the air conditioner, she indicated that the unit is smaller, quieter and more
energy efficient and that she has a corner lot and would not disturb any neighbors. She further
indicated that the house was purchased with these existing conditions and to change the structure of
the portico, could damage the existing condition.
Hearing no further staff or board discussion a motion was made by Patrick Schilling, seconded by
Edward Bourgeois to recommend approval of the variance request VA-58-05 with the incorporation of
staffs conditions. Motion passed on the following roll call:
Edward Bourgeois - Yes Lottye Crooms - Yes
George Jason - Yes Patrick Schilling - Yes
Dr. Paul Fetscher - Yes
5) Addendum—Text Amendment pertaining to the site plan approval process, changing the expiration
time of such approvals from 18 months to 12 months after City Commission approval.
City Attorney,Thomas Ansbro addressed the board describing the proposed text change to the board
and the Commission's desire to change the process.
Chairman Fetscher opened the item for public comment. Hearing no one and seeing no one, the
public hearing was closed.
Hearing no further staff or board discussion a motion was made by George Jason, seconded by
Lottye Crooms to recommend approval of the text amendment. Motion passed on the following roll
call:
Edward Bourgeois - Yes Lottye Crooms - Yes
George Jason - Yes Patrick Schilling - Yes
Dr. Paul Fetscher - Yes
Adjourn.
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