HomeMy WebLinkAboutR-2009-040 Calvin, Giordano and associates for the water main looping project Federal Highway Corridor RESOLUTION NO. 2009-040
A RESOLUTION OF THE CITY OF DANIA BEACH,FLORIDA,AUTHORIZING
THE CITY MANAGER TO PURCHASE ENGINEERING SERVICES FROM
CALVIN,GIORDANO AND ASSOCIATES FOR THE WATER MAIN LOOPING
PROJECT, SUCH SERVICES NOT TO EXCEED SIXTY THOUSAND EIGHT
HUNDRED FIFTY DOLLARS ($60,850.00); PROVIDING FOR FUNDING;
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE
DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA:
Section 1. That that certain agreement with Calvin Giordano and Associates in an
amount not to exceed sixty thousand eight hundred fifty dollars($60,850.00)for engineering services
for the water main upgrade project,with the proposal in substantial form as Exhibit"A",attached,is
approved and the appropriate City officials are authorized to execute it.
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to the agreement for such services which are deemed necessary and in the best interest of
the City of Dania Beach.
Section 3. That the funding of this project shall be derived from the Water Fund.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on March 11, 2009.
/ l 9- d !�J
ALBERT C. JONES
MAYOR-COMMIS ONER
ATTEST: �, \
��pav's FiasT�y
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TOnFrD CORRECTNESS:
THOM4 J. A O
CITY ATTO EY
2 RESOLUTION#2009-040
e' Calvin, Giordano & Associates, Inc.
E X C E P T I O N A L S O L U T I O N S
e
February 20, 2009
Mr. Dominic Orlando
Director, Public Works & Utilities
City of Dania Beach
100 W. Dania Beach Boulevard
Dania Beach, FL 33004
RE: City of Dania Beach Water Main Repalcement from Old Griffm Bridge to
SW 1st Avenue
CGA Proposal No. 09-2393
Dear Mr. Orlando,
We are pleased to submit this proposal for Professional Services on the above referenced
Engineering project located in the City of Dania Beach
Construction Engineering
& Inspection 1, Professional Engineering Services
Municipal Engineering
Transportation Planning
&Traffic Engineering A. Civil Er*leering
Surveying&Mapping
Planning 1. Design for the replacement of the existing water main with a 12 inch water
Landscape Architecture& Environmental Services main. The new water main will rum from the Old Griffin Bridge south
Construction Services under Stirling road to SW 3rd Street where it will tie into the existing 12"
Indoor Air Quality water main on SW 1 st Avenue with the exception of the area between
Data Technologies NW 1 st Street and SW 1 st Street, which is being designed by others.
& Development
Emergency Management Services . The design is to include replacement of water services,tie in points,
Building Code Services fie hydrant replacement, and abandonment of the old water main.
Governmental Services
• Coordination with the existing project by others on 1 st Avenue
between NW 1 st Avenue and SW 1 st Avenue.
2. Permitting for the new water main.
1800 Eller Drive,Suite 600 0Florida Department of Transportation utility permits for work with in
Fort Lauderdale, FL 33316 the FDOT Right of Way.
Phone:954.921.7781
Fax: 954.921.8807 Broward County Health Department Pernik
www.calvin-giordano.com '
Fort Lauderdale West Palm Beach Orlando Homestead
February 20,2009
Page 2 of 9
3. Provide quantities and material cost estimate.
4. Revise and re-permit the water main replacement plans to include a 12"
pipe on SW 1 st Avenue between SW 3rd Street and S W 3rd Place
instead of the penritted 8"water main plans.
II. Professional Surveying Services
A. Prepare a route survey for civil engineering design The project route will begin at
the Dania Cut-off Canal and run south alongU.S. 1 to N.W. 3rd Street
treet, then
west to N.W. 1st Avenue, then south along N.W 1st Avenue to S.W. 3rd
Street(but omitting the portion between N.W. 1 st Street and S.W 3rd Street).
Locations and cross sections will cover half the right-of-way width(which half
will be decided by the design engineer). The survey will include preparing a
basemap depicting platted right-of-ways and easements, locating all the visible
fixed improvements, trees, utility inverts and piping material, and cross sections at
50 foot intervals. A baseline and benchmarks will be established.
III. Professional Construction Services
A. Tlx following scope is based on 2 Months Construction Time and on total hours
specified on attached breakdown. Any additional time beyond will need an
approve agreement.
1. Assist in bidding process, including pre-bid, bid opening, recommendation
of award and contract execution
2. Meeting with Contractor and appropriate regulatory agencies when
requested and necessary for consultation or conferences in regard to
construction of the project.
3. Issue interpretations and clarifications of the Contract Documents, and
evaluate requested deviations from the approved design or specifications.
In connection therewith, review,prepare and process any work change
directives or change orders requested by the Contractor, or City.
4. Assist in the review and process of shop drawings, samples and other data
which the Contractor is required to submit.
5. Make weekly inspections for compliance with plans and specifications
(Total of 80 hours). Make interim inspections for substantial completion;
review, approve and process pay requests and perform a final inspection
to determine, in general, if the work has been completed in conformance
with the intent of the Contract Documents.
February 20,2009
Page 3 of 9
6. Review as-built provided by the Contractor.
7. Review and process closeout packages.
BASIS OF PROPOSAL
• Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc.
represents its judgment as a design profssional and is supplied for the general
guidance ofthe CLIENT since Calvin, Giordano&Associates, Inc. has no control
over the cost of labor and material, or over competitive bidding or market conditions.
Calvin, Giordano &Associates, Inc. does not guarantee the accuracy of such opinions
as compared to contractor bids or actual cost to the CLIENT.
• Any outside engineering services, studies, or laboratory testing not specifically
mentioned in the Scope of Services will be the responsibility of the CLIENT. All
municipal, permit, and agency fees as well as Title Certificates will be paid by the
CLIENT.
• Basic services outlined within this proposal shall be considered complete when the
project plans are submitted to the regulatory agencies for Certification.
• Calvin, Giordano & Associates, Inc. is performing the consultant services set forth in
this Agreement strictly as a pro&ssionnal consultant to CLIENT. Nothing contained in
this Agreement shall create any contractual relationship between Calvin, Giordano&
Associates, Inc. and airy contractor or subcontractor performing construction activities
on the project, or any of CLIENT's other professional consultants.
• Calvin, Giordano &Associates, Inc. is performing the surveying services set forth in
this Agreement strictly as a professional consultant to CLIENT. Nothinng contained in
this Agreement shall create any contractual relationship between Calvin, Giordano &
Associates and any contractor or subcontractor performing construction activities on
the project, or any of CLIENT's other professional consultants.
• Calvin, Giordano &Associates, Inc. shall not be responsible for the contractor's
schedules or fiLW a to carry out the construction in accordance with the construction
documents. Calvin, Giordano&Associates, Inc. shall not have control over or charge
of acts or omissions of the contractor, subcontractors, or their agents or employees, or
of any other persons performing portions of the construction
• Calvin, Giordano &Associates, Inc. will require that all consultants carry proper
insurance, including professional liability insurance, if appropriate.
• Permit construction certification will include one partial and one final inspection
ADDITIONAL FEES
The Mowing services are NOT included in this proposal and will be considered Additional
Services,which will be addressed in a separate contractual agreement. The services include
bit are not limited to:
• Architectural, structural(ie., retaining walls, bridges,docks),mechanical(ie., fire
pumps), fire protection, geotechnical and testing, environmental assessment, power,
February 20,2009
Page 4 of 9
gas,telephone, cable television, site lighting services.
• Calculations for needed fire flow for site demands, based on building type use and size,
if required.
• Calculations ofoff-site flood stages.
• Construction quality control inspections.
• Off-site engineering and negotiations for off-site easements, if required (other than as
specified in the Scope of Services).
• Permit application or negotiation with permitting authorities other than those specifically
listed herein.
• Preparation of construction contract documents, other than drawings and technical
specifications (e.g., bid schedule, project manual);
• Professional land surveying not included in the scope of services (ie., buried utility
investigation, easement research, condominium documents,project stake-out and
as-built drawings).
• Professional services required due to conditions different from those itemized under the
Scope of Services or due to events beyond the control of Calvin, Giordano &
Associates, Inc.
• Professional services required, due to changes in the site plan initiated by the CLIENT,
their representatives or other consultants (e.g., architects, landscape architects, etc.)
after either design or preparation of the construction drawings has commenced.
• Re-review of rejected shop drawings.
• Review and approval of Contractor pay requests.
• Review of Data supplied by the CLIENT(ie. GIS data sets, databases, aerial images,
etc.)required for integration into this project.
• Review of shop drawings for contractor or Client selected alternatives, materials,
products, etc.
• Special shop drawing annotation and modification to expedite shop drawing approval
process.
• Updated boundary survey, site evaluation or closing assistance work, unless specified
above.
REIMBURSABLE EXPENSES
Cah*Giordano &Associates,Inc. and its consultants will be reimbursed for the printing of
drawings and specifications, deliveries, Federal Express services, required travel time and
travel expenses, long distance telephone calls,fax transmittals, postage, fees paid for securing
approval of authorities having jurisdiction over the project, renderings, models and mock-ups
required by CLIENT, as required. Reimbursable expenses and sub-consultant invoices will
be billed directly to the CLIENT at a multiplier of 1.25. Reimbursables shall not exceed
$500.00.
February 20,2009
Page 5 of 9
MEETING ATTENDANCE
Due to the difficulties of predicting the number or duration of meetings, no meetings other
than those listed above, are included in the Schedule ofFees shown below. Preparation for
and meeting attendance, as necessary, will be provided on a time and materials basis and will
be billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule.
SCHEDULE OF FEES
Calvin, Giordano &Associates, Inc. will perform the Scope of Services for a lump stun fee
as shown in the proposed Schedule of Fees:
PROPOSED SCHEDULE OF FEES
I Professional Engineering Services
A Professional Civil Engineering Services $30,650.00
Preliminary Engineering $16,050.00
Final Engineering $10,390.00
Engineering Permitting $2,920.00
Engineering During Construction $790.00
Other Engineering Work Activity
Reimbursables for complete project $500.00
H Professional Surveying Services $18,340.00
Other Survey Work Activity $18,340.00
HI Professional Construction Services $11,860.00
Project Bidding $2 520.00
Construction Inspection $9,340.00
IV Meetings not included in I thru III Hourly
February 20,2009
Page of
TERMS OF THE AGREEMENT
• Calvin, Giordano &Associates, Inc. agrees to indemnify, hold harmless CLIENT's, its
officers, agents, servants,and employees against any and all claims, losses, liabilities,
and expenditures of any kind, including attorney fees, any appellate attorney costs,
court costs, and expenses, caused by, arising from or related to negligent, omissions or
negligence of Calvin, Giordano & Associates, Inc.
• Calvin, Giordano &Associates, Inc. and the CLIENT agree by their signatures on this
document that each party will not hire or attempt to hire any staff from the other party
while under contract together.
• Calvin, Giordano &Associates, Inc. is preparing and providing drawings, plans,
specifications and other documents as outlined in the scope of services for this
Agreement for use in the construction of this project,based upon design and
construction criteria prepared and provided by others, including but not limited to the
CLIENT and CLIENT's consultants. Calvin, Giordano &Associates, Inc. is not
responsible for any errors and omissions in the aforesaid design and construction
criteria provided by others.
• CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates,
Inc.'s option,defend or pay for an attorney selected by Calvin, Giordano &
Associates, Inc., to defend Calvin, Giordano &Associates, Inc., its officers, agents,
sergants, and employees against any and all claims, losses, liabilities, and expenditures
of any kind, including attorney fees, any appellate attorney costs, court costs, and
expenses, caused by, arising from, or related to any acts, omissions or negligence of
CLIENT or its consultants.
• CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.'s liability for any and all
claim that CLIENT may assert on its own behalf or on behalf of another, including but
not united to claims for breach of contract or breach of warranty,to the amount of fees
paid to Calvin, Giordano &Associates,Inc., pursuant to this Agreement.
• Drawings, specifications, and other documents and electronic data furnished by Calvin,
Giordano&Associates, Inc. in connection with this project are instruments of service.
All original instnanents of service shall be retained by Calvin, Giordano & Associates,
Inc. and will remain their property, with all common law, statutory and other reserved
roils, including copyright, in those instruments. This information provided in the
instruments of service is proprietary and will not be shared with others without prior
written consent. The CLIENT may request reproducible copies, and all original
documents upon payment of all outstanding invoices, and expenses.
• In the event of termination in accordance with this Agreement or termination not the
fault of Cah* Giordano &Associates,Inc., Calvin, Giordano &Associates, Inc. shall
be compensated for services properly performed prior to receipt of notice of
termination,together with Reimbursable Expenses then due.
• Invoices for work accomplished to date will be submitted monthly and are payable
within thirty(30)days. The CLIENT will pay invoices upon receipt and understands
interest charges of 1.5%per month will be applied to any unpaid balance past thirty
February 20,2009
Page 7 of 9
(30)days. Calvin, Giordano & Associates, Inc. may elect to stop work until payment
is received. If work is stopped for thirty(30)days or more, Calvin, Giordano&
Associates, Inc. may request compensation for start-up costs when work resumes.
• The CLIENT or their representative shall be available to meet with Calvin, Giordano &
Associates, Inc. and provide decisions in a timely manner throughout the course of the
project. The CLIENT will provide all plans and other pertinent information, which are
necessary for Calvin, Giordano &Associates, Inc. to provide complete professional
services as outlined in this contract.
• The terms of Agreement shall be valid for the Client's acceptance for a period of thirty
(30)days from the date of execution by Calvin, Giordano&Associates, Inc. after
which time this contract offer becomes null and void if not accepted formally
(evidenced by receipt of an executed copy of this document). All rates and fees
quoted in this document shall be effective for a period of sic(6)months, after which
time they may be renegotiated with the CLIENT.
• This Agreement may be terminated by either party upon not less than seven(7)days
written notice should the other party fail substantially to perform in accordance with the
terms ofthis Agreement through no fau h of the party initiating the termination. Failure
of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in accordance
with this Agreement, shall be considered substantial nonperformance and cause for
termination.
MISCELLANEOUS PROVISIONS
• CLIENT and Calvin, Giordano &Associates,Inc., respectively, bind themselves, their
partners, successors, assigns, and Legal representatives to the other party to this
Agreement and to the partners, successors, assigns, and legal representatives of such
other party with respect to all covenants of this Agreement. Neither CLIENT nor
Calvin, Giordano & Associates, Inc. shall assign this Agreement without written
consent of the other.
• This Agreement represents the entire and integrated agreement between the CLIENT
and Calvin, Giordano &Associates, Inc. and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both Calvin, Giordano &Associates,
Inc. and the CLIENT.
• Unless otherwise provided, this Agreement shall be governed by the law of the place
where the project is located.
February 20,2009
Page 8 of 9
TERMINATION OF THE AGREEMENT
• This Agreement may be terminated by either party upon not less than seven(7)days
written notice should the other party fail substantially to perform in accordance with the
terns of this Agreement through no fault of the party initiating the termination Failure
of CLIENT to make payments to Calvin, Giordano&Associates, Inc., in accordance
with this Agreement, shall be considered substantial nonperformance and cause for
termination
• In the event of termination in accordance with this Agreement or termination not the
fault of Calvin, Giordano &Associates, Inc., Cah* Giordano &Associates, Inc. shall
be compensated for services properly performed prior to receipt of notice of
termination,together with Reimbursable Expenses then due.
We appreciate the opportunity to submit this proposal Calvin, Giordano&Associates, Inc.
is prepared with the necessary manpower to proceed with the proposed scope of services
upon receipt of the executed authorization Our personnel are committed to completing the
project in a timely manner. Please indicate your acceptance of this proposal by signing
below and returning one executed copy of the contract to this office. We look forward to
working with you in making this project a success.
Sincerely,
CALVIN,GIORDANO & ASSOCIATES,INC.
Dennisen --
President
February 20,2009
Page 9 of 9
uti r.
ACCEPTANCE OF CONTRACT
CALVIN, GIORDANO& ASSOCIATES,INC.
By: }� �/ v Date:
Name: Detmis J. Giordano
Title: President
By C/,t" Date:
Name: Mr. Dominic OrhMo
Title: Director,Public Works &Utilities
"As to Scope of Services"
® ° Calvin, Giordano 8 Associates, Inc.
E X C E P T I O N A L S O L U T I O N S
PROFESSIONAL FEE SCHEDULE
Principal 215.00 PLANNING
Executive Assistant 75.00 Associate,Planning 165.00
Director of Planning 145.00
ENGINEERING Planning Administrator 135.00
Associate,Engineering(VI) 190.00 Assistant Director 125.00
Director,Engineering(V) 165.00 Planner 105.00
Project Manager(IV) 145.00 Jr. Planner 99.00
Project Engineer(III) 125.00
Engineer(II) 105.00 EXPERT WITNESS
Jr. Engineer(I) 100.00 Principal/Associate 330.00
Senior CADD Technician Manager 115.00 Registered Engineer/Surveyor 280.00
CADD Technician 95.00 Project Engineer 230.00
Traffic Technician 90.00
Permit Administrator 90.00 LANDSCAPE ARCHITECT
Clerical 75.00 Associate,Landscape 165.00
Senior Landscape Architect 130.00
DATA TECH DEVELOPMENT Environmental Administrator 125.00
Associate,Data Tech Dev. 165.00 Landscape Architect 115.00
GIS Coordinator 145.00 Environmental Specialist 105.00
GIS Specialist 125.00 Landscape CADD Technician 95.00
Multi-Media 3D Developer 115.00 Environmental Assistant 85.00
GIS Technician 100.00
Engineering Sr. Applications Developer 165.00 SURVEYING
Construction Engineering Applications Developer 135.00 Associate, Surveying 165.00
& Inspection Network Administrator 155.00 Senior Registered Surveyor 145.00
Municipal Engineering System Support Specialist 115.00 Survey Crew 135.00
Transportation Planning IT Support Specialist 85.00 Registered Surveyor 125.00
&Traffic Engineering Survey Coordinator 105.00
Surveying& Mapping CONSTRUCTION CADD Technician 95.00
Planning Associate, Construction 165.00 3D Laser Scanner 355.00
Landscape Architecture Construction Management Director 135.00 Hydrographic Survey Crew 330.00
& Environmental Services Senior Inspector 100.00 G.P.S. Survey Crew 155.00
Construction Services Inspector 90.00 Sub-meter G.P.S 75.00
Indoor Air Quality Soft Dig(per hole) 305.00
Data Technologies EMERGENCY MANAGEMENT Utility Locates 205.00
& Development Director 145.00
Emergency Management Planner 105.00 MICROBIALANDOOR AIR
Services Jr. Planner 90.00 QUALITY SERVICES
Building Code Services Sr. Environmental Scientist 115.00
Governmental Services Environmental Scientist 100.00
In addition to the hourly rates listed above, charges will include direct out-of-pocket
expenses such as reproduction, overnight mail, and other reimbursables billed at a
1800 Eller Drive, Suite 600 multiplier of 1.25.
Fort Lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954,921.8807
www.calvin-giordano.com Effective January 1,2009
Fort Lauderdale West Palm Beach Orlando Homestead