HomeMy WebLinkAboutPre-Budget Workshop MINUTES OF MEETING
DANIA BEACH CITY COMMISSION
PRE-BUDGET WORKSHOP
TUESDAY, APRIL 28, 2009 — 6:00 P.M.
1. Call to Order
Mayor Castro called the workshop to order at 6:00 p.m.
2. Roll Call
Present:
Mayor: Anne Castro
Vice-Mayor: C.K. "Mac" McElyea
Commissioners: Bob Anton
Walter Duke
Albert C. Jones
City Manager: Robert Baldwin
City Attorney: Thomas Ansbro
City Clerk: Louise Stilson
3. Preliminary discussion of 2010 Budget
City Manager Baldwin referenced the memo he sent to the Commission requesting their input for
the preparation of the upcoming FY 2009-2010 Budget. He clarified that the memo did not
contain any recommendations from him or staff; it asked for feedback from each Commissioner.
City Manager Baldwin noted we need to take the necessary action to prepare for what will
happen in the next few years.
Mayor Castro noted that we do not know if some of the initiatives that are being discussed in
Tallahassee would impact us yet, and as a result of those discussions, some drastic action may be
needed. She indicated that redevelopment would be a good source for generating revenues.
Patricia Varney, Director of Finance, presented a PowerPoint overview, which is attached to and
incorporated into these minutes.
Director Varney pointed out that if we do not implement User Fees now, we may not be able to
add them in future years. She suggested adding a Special Event Application fee, considering the
staff time involved in processing these applications. Director Varney also suggested new fees
could be charged for: Code Compliance/Special Magistrate, Zoning Review for Building
Permits/Certificate of Use, Annual Rental Inspections, and Capital Improvement/Infrastructure
Assessments which would be paid by the residents in the area that would be improved.
City Manager Baldwin noted that he would not make any recommendations for the City Attorney
or the Community Redevelopment Agency; nor would he give advice on any donations. He
asked for direction from the Commission.
Commissioner Duke noted that in 2010 we should receive approximately $500,000 in ad valorem
taxes for the construction in progress. He remarked that the Marina needs a lot of work in order
to make it more competitive. Commissioner Duke indicated that increasing our commercial tax
base would be something to consider. Lastly, he stated that we need to address our long term
needs, as well as our short term needs.
Commissioner Anton said he is willing to look at User Fees, provided our costs are in the mid-
range compared to other cities. He is concerned with the full cost recovery because the citizens
pay taxes for these services. Commissioner Anton noted that reserve funds are for these types of
situations. He clarified he would not support raising the ad valorem taxes or the millage rate.
Commissioner Anton noted we need to be very careful when considering any assessment fees
because we are trying to encourage redevelopment and attract new businesses into our City. He
commented that he would not have a problem with looking at outsourcing services, however, in
the past,the savings were minimal.
Vice-Mayor McElyea concurred that we should consider outsourcing the Marina, as well as
Solid Waste services. He noted we have one of the best Public Services Departments in the
County. Vice-Mayor McElyea stated that we could also explore outsourcing Code Compliance
services, as well as Parking Enforcement and Life Guards.
Commissioner Jones noted he would be open to letting the City Manager and Finance Director
bring back options, and the Commission would then decide what would benefit the City. He will
consider outsourcing some services and the four day workweek or Furlough Program.
Commissioner Jones indicated that we may need to use the Contingency Fund. He suggested we
look at funds that are uncollectable and if there is a way to go after them. Commissioner Jones
noted we may have to stay where we are with the current millage rate.
Mayor Castro concurred with Commissioner Jones on the millage rate. She agreed we could
look at increasing some of the user and administration fees, but to be cautious not to overdo it.
Mayor Castro noted we should not cut the Park and Recreation programs because those are
services provided for the enjoyment of our residents. She agreed to an increase in Pier admission
fees only if we get better accounting from the restaurant operators. Mayor Castro was agreeable
to adding an administrative fee to Code Compliance/Special Magistrate, site plans, zoning
reviews, etc. She would like staff to look for more grants or stimulus money. Mayor Castro
requested a year-to-date accounting from the Finance Director before she meets with the City
Manager. She noted the City Commission salaries should be considered for cuts, as well as
management. Mayor Castro does not favor the four day workweek at this point; however, she
does favor the secretarial pool and outsourcing other services, per the City Manager's
suggestions.
Minutes of Meeting 2
Dania Beach City Commission
Pre-Budget Workshop
Tuesday,April 28,2009—6:00 p.m.
4. Adiournment
Mayor Castro adjourned the meeting at 6:47 p.m.
ATTEST: CITY
yy OF DANIA BEACH
LOUISE STILSON, CMC P�,S FjBSr cir� ANNE CASTRO
CITY CLERK o� _ MAYOR-COMMISSIONER
me
Approved: May 12, 2009
Minutes of Meeting 3
Dania Beach City Commission
Pre-Budget Workshop
Tuesday,April 28,2009—6:00 p.m.
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