HomeMy WebLinkAboutR-2009-210 CGA SE Drainage Expand Basin 5 RESOLUTION NO. 2009-210
A RESOLUTION OF THE CITY OF DANIA BEACH,FLORIDA,AUTHORIZING
THE CITY MANAGER TO PURCHASE SERVICES FROM CALVIN,
GIORDANO AND ASSOCIATES FOR DRAINAGE IMPROVEMENTS
RELATING TO THE SOUTHEAST SECTION OF THE CITY; PROVIDING
THAT THE COST FOR SUCH SERVICES SHALL NOT EXCEED SEVENTY
NINE THOUSAND SIX HUNDRED NINETY FOUR DOLLARS AND NINETY
SIX CENTS ($79,694.96); PROVIDING FOR FUNDING; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA:
Section 1. That that certain agreement with Calvin Giordano and Associates in an
amount not to exceed Seventy Nine Thousand Six Hundred Ninety Four Dollars and Ninety Six
cents ($79,694.96) for engineering services for drainage improvements relating to the Southeast
section of the City, with the proposal in substantial form as Exhibit"A", attached, is approved and
the appropriate City officials are authorized to execute the necessary related documents.
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to the agreement for such services which are deemed necessary and in the best interest of
the City of Dania Beach.
Section 3. That the funding of this project shall be derived from the FY 2010 Stormwater
Budget (403-3801-538-31-30 STWSE).
Section 4. That all resolutions in conflict with this Resolution are repealed to the extent
of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on October 27, 2009.
ANNE CASTRO
�Pao,sFiasre�T AYOR—COMMISSIONER
ATTEST: -%
LOUISE STILSON, CMC
CITY CLERK �rcbRaoscn�°
APPROVED S T F RM AND CORRECTNESS:
THO AS A SB
CITY AT O EY
2 RESOLUTION #2009-210
L�5
Calvin, Giordano & Associates, Inc.
E X C E P T I O N A L iO l LI T IO•
September 22, 2009
Mr.Dominic F. Orlando
Direector of Public Services
City of Dania Beach
100 W. Dania Beach Boulevard
Dania Beach, FL 33004
RE: Dania Beach- Expand Basin 5 To Include Publix and Sheridan Street
CGA Proposal No. 09-2777
Dear Mr. Orlando,
We are pleased to submit this proposal for Professional Services on the above referenced
project located in Broward County.
Fngineering 1. Professional Engineering Services
Construction Engineering
& Insoecliun
Nlunicipol Fogineering A. Civil Engineering
Transherldtion Planning
&Traffic Engineering
Surveying S:,Mapping 1• Modification to Initial/Concept Design:
Plannng
landscape Archilechne • The initial design included drainage injection(pumped)wells and
C Environmental Services exfiltration trenches along SE 5th Avenue.
Construction Services
Indoor Air Qualiry
Data Technologie s • The design was revised because the wells will not develop enough
R Development head to work by gravity, and FDEP will not allow forced discharged
Emergency Management (injection) into drainage wells.
Services
Building Code Services The concept of new pump stations and exfihmtion trench was
Governmental Services required per the permitting agencies in lieu of treatment structures.
• The existing pumps and stormwater collection system on SE 5th
Avenue is insufficient requiring a redesign of the entire system with
pumps located on SE 3rd Avenue. CGA will provide an ICPR
I B00 Eller Dr.ve,Suite 600 modelling and design to improve the efficiency and level of service.
Fort Lauderdale. FL 33316
Phone:954.921.7781 CGA will provide analysis and design for pollutant removal and
Fax:954.92I.8807 efficiency of the overall system per Broward County's request.
wvvvv.calvi r egiorda no.mm
Fort Lauderdale West Palm Bedch Orlando I lomestcad
ScOemher 22,2009
Page 2 of 9
2. Expansion of the Drainage Basin 5:
• The original scope of the project was limited to sub-basins 5b-1 and
5b-2 encompassing areas between US-1, SE 3rd Street, SE 5th
Avenue and SE 11 th Terrace in the City of Dania Beach.
• The drainage basin area will be expanded to Sheridan Street to the
South and Dania Beach Blvd to the North including Meadowbrook
Lakes based stormwater runoff contributing area per existing surface
topography, aerial photograph, and existing drainage system
connectivity.
• CGA will provide an ICPR modelling and design to accommodate
additional runoff from the areas outside the original project limits.
CGA will analyze and design stonnwater collection system,pumps
and force mains for the expanded drainage basins.
3. Areas South of Olsen Middle School
Areas south of SE 11 th Street including Olsen Middle School will
also be addressed to alleviate the drainage problem experienced on
SE 1 Ith Street between SE 3rd Avenue and SE 5th Avenue during
major storm event.
• CGA will expand the basin area from SE I Ith Terrace up to
Sheridan Street and provide design revisions to alleviate the severe
ponding problem in front of the School.
II. Professional Surveying Services
A. Provide Point file reflecting horizontal position on existing Catch Basin's within
the following area:North and South coverage is from the North Right-of-Way
line of Sheridan Street to S.E. 11 th Terrace. East and West coverage is from the
East side ofU.S. #1 East to S.E. 5th Avenue.
1. Delineate Vertical Control in subject area.
• Provide Rim Elevations on Catch Basin's, Site of Pipes, Type of
Pipes and Invert elevations on pipes in subject area.
• Provide Topographical information on streets as delineated by CGA
Engineers.
III. Professional Envirourrtental Services
September 22,2009
Page 3 of 9
A. Compile and provide the environmental impact application doctunentation as it
relates to incorporating additional land areas into the initial system designed for
Basin 5.
BASIS OF PROPOSAL
• Any opinion of the construction cost prepared by Calvin, Giordano&Associates, Inc.
represents its judgment as a design professional and is supplied for the general
gWdanee of the CLIENT since Calvin, Giordano&Associates, Inc. has no control
over the cost of labor and material, or over competitive bidding or market conditions.
Calvin, Giordano &Associates, Inc. does not guarantee the accuracy of such opinions
as compared to contractor bids or actual cost to the CLIENT.
• Any outside engineering services, studies, or laboratory testing not specifically
mentioned in the Scope of Services will be the responsibility of the CLIENT. All
municipal, permit, and agency fees as well as Title Certificates will be paid by the
CLIENT.
• Basic services outlined within this proposal shall be considered complete when the
project plans are submitted to the regulatory agencies for Certification
• Calvit, Giordano &Associates, inc, is performing the consultant services set forth in
this Agreement strictly as a professional consultant to CLIENT. Nothing contained in
this Agreement shall create any contractual relationship between Calvin, Giordano&
Associates, Inc. and any contractor or subcontractor performing construction activities
on the project, or any of CLIENT's other professional consultants.
• Calvin, Giordano &Associates, Inc. is performing the surveying services set forth in
this Agreement strictly as a professional consultant to CLIENT. Nothing contained in
this Agreement shall create any contractual relationship between Calvin, Giordano&
Associates and any contractor or subcontractor performing construction activities on
the project, or any ofCLIENT's other professional consultants.
• Calvin, Giordano & Associates, Inc. shall not be responsible for the contractor's
schedules or failure to carry out the construction in accordance with the construction
documents. Calvin, Giordano &Associates, Inc, shall not have control over or charge
of acts or ornissions of the contractor, subcontractors, or their agents or employees, or
of arty other persons performing portions of the construction.
• Calvin, Giordano & Associates, Inc, will require that all consultants carry proper
insurance, including professional liability insurance, if appropriate.
• Permit construction certification will include one partial and one final inspection
ADDITIONAL FEES
The following services are NOT included in this proposal and will be considered Additional
Services, which will be addressed in a separate contractual agreement. Tlx services inhale
but are not limited to;
• Architectural,structural(ie„ retaining walls, bridges,docks), mechanical(Le„ fire
pimps), fire protection, geotechnical and testing, environmental assessment, power,
Seplembcr 22.2009
gas, telephone, cable television, site lighting services. Page a or9
• Calculations for needed fire flow for site demands, based on building type use and situ,
if required,
• Calculations of off-site flood stages.
• Construction quality control inspections.
• Off-site engineering and negotiations for off-site easements, if required(other than as
specified in the Scope of Services).
• Permit application or negotiation with permitting authorities other than those specifically
listed herein.
• Preparation of construction contract documents, other than drawings and technical
specifications (e.g., bid schedule, project manual),
• Professional land surveying not included in the scope of services(ie., buried utility
investigation, easement research, condominium documents,project stake-out and
as-built drawings).
• Professional services required due to conditions different from those itemized under the
Scope of Services or due to events beyond the control of Calvin, Giordano&
Associates, Inc.
• Professional services required, due to changes in the site plan initiated by the CLIENT,
their representatives or other consultants (e.g.,architects, landscape architects, etc.)
after either design or preparation of the construction drawings has commenced.
• Re-review of rejected shop drawings,
• Review and approval of Contractor pay requests.
• Review of Data supplied by the CLIENT(Le. GIS data sets, databases, aerial images,
etc.)required for integration into this project.
• Review of shop drawings for contractor or Client selected alternatives, materials,
products,etc.
• Special shop drawing annotation and modification to expedite shop drawing approval
process.
• Updated boundary survey,site evaluation or closing assistance work, unless specified
above.
REIMBURSABLE EXPENSES
Calvet,Giordano&Associates, Inc. and its consultants will be reimbursed for the printing of
drawings and specifications, deliveries, Federal Express services, required travel time and
travel expenses, long distance telephone calls, fax transmittals,postage, fees paid for securing
approval of authorities having jurisdiction over the project, renderings, models and mock-ups
required by CLIENT, as required. Reimbursable expenses are not to exceed $1500.00.
ScO ember 22.2009
MEETING ATTENDANCE Page 5 of 9
Due to the diiliculties ofpredicting the number or duration of meetings, no meetings other
than those listed above, are included in the Schedule of Fees shown below. Preparation for
and meeting attendance, as necessary, will be provided on a time and materials basis and wM
be billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule.
SCHEDULE OF FEES
Calvin,Giordano&Associates, Inc. will perform the Scope of Services for a hanp sum fee
as shown in the proposed Schedule of Fees:
PROPOSED SCHEDULE OF FEES
I Professional Engineering Services
A Professional Civil Engineering Services $42,080.00
Final Engineering
Meetings with the Client $660.00
Paving, Grading& Drainage Plans $14,475.00
Final Flood Routing Calculations $20,445.00
Engineering Permitting $5,000.00
Other Engineering Work Activity
Reimbursables(For Entire Project) $1,500.00
IT Professional Surveying Services $30,114.96
Other Survey Work Activity $30,114.96
III Professional Environmental Services $7,500.00
Environmental
$7,500.00
IV Meetings not included in I thru III Hourly
TOTAL (Plus Hourly Services) $79 694.96
TERMS OF THE AGREEMENT
• All aspects ofGIS data development created by Calvin, Giordano &Associates, Inc.,
will be property of the CLIENT and will be given to the CLIENT at time of project
completion.
&Ptember 22,2009
Pagc 6 of
• Calvin, Giordano & Associates, Inc. agrees to indemnify, hold hamnless CLIENT'S, its
officers, agents, servants, aril employees against any and all claims, losses, liabilities,
and expenditures of any kind, including attorney fees, any appellate attorney costs,
court costs,and expenses, caused by, arising from or related to negligent, omissions or
negligence of Calvin, Giordano&Associates,Inc.
• Calvin, Giordano& Associates, Inc, and the CLIENT agree by their signatures on this
document that each party will not hire or attempt to hire any staff from the other party
while under contract together.
• Calvin, Giordano & Associates, Inc. is preparing and providing drawkigs,plans,
specifications and other documents as outlined in the scope of services for this
Agreement for use in the construction of this project, based upon design and
construction criteria prepared and provided by others, including but not linked to the
CLIENT and CLIENT's consultants. Calvin, Giordano&Associates, Inc. is not
responsible for any errors and omissions in the aforesaid design and construction
criteria provided by others.
• CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano &Associates,
Inc.'s option, defend or pay for an attorney selected by Calvin, Giordano &
Associates,Inc., to de*nnd Calvin Giordano & Associates, Inc., its officers, agents,
servants, and employees against any and all claims, losses, liabilities, and expenditures
of any kind,including attorney fees, any appellate attorney costs,court costs, and
expenses, caused by,arising from, or related to any acts,Omissions or negligence of
CLIENT or its consultants,
• CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.'s liability for any and all
claim that CLIENT may assert on its own behalf or on behalf of another, including but
rat limited to claims for breach of contract or breach of warranty, to the amount of fees
paid to Calvin, Giordano&Associates, Inc., pursuant to this Agreement.
• Drawings, specifications,and other documents and electronic data finnished by Calvin,
Giordano&Associates, Inc. in connection with this project are instruments of service.
All original instruments of service shall be retained by Calvin, Giordano&Associates,
Inc, and will remain their property, with all common law, statutory and other reserved
rights, including copyright, in those instruments. This information provided in the
kstnuments of service is proprietary and will not be shared with others without prior
written consent. The CLIENT may request reproducible-copies,and all original
documents upon payment of all outstanding invoices, and expenses,
• In the event of termination in accordance with this Agreement or termination not the
fault ofCalvh Giordano &Associates, Inc., Calvin, Giordano&Associates, Inc.shall
be compensated for services properly performed prior to receipt of notice of
termination, together with Reimbursable Expenses then due.
• Invoices for work accomplished to date will be submitted monthly and are payable
within thirty(30)days. The CLIENT will pay invoices upon receipt and understands
interest charges of 1.5% per month will be applied to any unpaid balance past thirty
(30)days, Calvin, Giordano&Associates, Inc, may elect to stop work until payment
is received. If work is stopped for thirty(30)days or more, Calvin, Giordano &
September 22,2009
Page 7 of 9
Associates, Inc. may request compensation for start-up costs when work resumes.
• The CLIENT or their representative shall be avail
able to meet wi
th Ca lvur,Giordano&
Associates, Inc. and provide decisions in a timely manner throughout the course of the
project. The CLIENT wig provide all plans and other pertinent informatio which n, are
necessary for Calvin, Giordano &Associates, Inc, to provide complete professional
services as outlined in this contract.
• The terms of Agreement shall be valid for the Client's acceptance for a period ofthrty
(30)days from the date of execution by Calvin, Giordano&Associates,Inc, after
which time this contract offer becomes null and void if not accepted formally
(evidenced by receipt of an executed copy of this document). A➢rates and fees
quoted in this document shall be effective for a period of six(6)mouths,after which
time they may be renegotiated with the CLIENT.
• This Agreement may be terminated by either party upon not less than seven(7)days
written notice should the other party fail substantialy to perform in accordance with the
terms of this Agreement through no fault of the party initiating the termination. Failure
of CLIENT to make payments to Calvin, Giordano&Associates, Inc., in accordance
with this Agreement, shall be considered substantial nonperformance and cause for
termination.
MISCELLANEOUS PROVISIONS
• CLIENT and Calvir4 Giordano & Associates, Inc., respectively, bind themselves,their
partners, successors, assigns, and legal representatives to the other party to this
Agreement and to the partners, successors, assigns, and legal representatives of such
other party with respect to all covenants of this Agreement. Neither CLIENT nor
Cahirt, Giordano &Associates, Inc. shall assign this Agreement without written
consent of the other.
• This Agreement represents the entire and integrated agreement between the CLIENT
and Calvin,Giordano &Associates, Inc, and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both Calvh Giordano&Associates,
Inc. and the CLIENT.
• Unless otherwise provided,this Agreement shall be governed by the law of the place
where the project is located.
TERMINATION OF THE AGREEMENT
• This Agreement may be terminated by either party upon not less than seven(7)days
written notice should the other parry fail substantially to perform in accordance with the
terns ofthis Agreement through no fault of the party initiating the termination Failure
of CLIENT to make payments to Calvin,Giordano & Associates, Inc., in accordance
with this Agreement, shall be considered substantial nonperformance and cause for
termination
• In the event of termination in accordance with this Agreement or termination not the
fault ofCahh Giordano& Associates, Inc., Calvin. Giordano &Associates, Inc. shall
SuPIMber 22,2009
Papa of 9
be compensated for services properly performed prior to receipt of notice of
termination, together with Reimbursable Expenses then due.
We appreciate the opportunity to submit this proposal, Calvin, Giordano & Associates, Inc.
is prepared with the necessary manpower to proceed with the proposed scope of services
upon receipt ofthe executed authorization. Our personnel are committed to completing the
project in a timely manner. Please indicate your acceptance of this proposal by signing
below and returning one executed copy of the contract to this ofee. We look forward to
working with you in making this project a success.
Sincerely,
CALVIN, GIORDANO& ASSOCIATF,S,INC.
De . Giordano
President
SeptMbw 22,2009
Page9of9
Cost of these services are $79,694.00 plus howdy as noted in fee breakdown
ACCEPTANCE OF CONTRACT
CALVIN, GIORDANO& ASSOCIATES,INC.
_ / Date:
Name: Dennis J. Giordano
Title: president
Y
B : t Jj �—X� Date: 2 2 00
Na . Dominic F. Orlando
Title: Director of Public Services
"As to scope of services"
FCalvin, Giordano & Associates, Inc.
j. E X C E P T 1 0 Is A L S 0 L U T 1 0 N S
• PROFESSIONAL FEE SCHEDULE
Principal 215.00 PLANNING
Executive Assistant 75.00 Associate,Planning 165.00
Director of Planning 145.00
ENGINEERING Planning Administrator 135.00
Associate,Engineering(VI) 190.00 Assistant Director 125.00
Director,Engineering(V) 165.00 Planner 105.00
Project Manager(IV) 145,00 Jr.Planner 90.00
Project Engineer(III) 125,00
Engineer(11) 105.00 EXPERT WITNESS
Jr.Engineer(I) 100.00 Principal/Associate 330,00
Senior CADD Technician Manager 115.00 Registered Engineer/Surveyor 280.00
CADD Technician 95.00 Project Engineer 230.00
Traffic Technician 90.00
Permit Administrator 90.00 LANDSCAPE ARCHITECT
Clerical 75.00 Associate,Landscape 165.00
Senior Landscape Architect 130.00
DATA TECH DEVELOPMENT Environmental Administrator 125.00
Associate,Data Tech Dev. 165.00 Landscape Architect 115.00
GIS Coordinator 145.00 Environmental Specialist 105.00
GIS Specialist 125.00 Landscape CADD Technician 95.00
Multi-Media 3D Developer 115.00 Environmental Assistant 85.00
GIS Technician 100.00
Sr.Applications Developer 165.00 SURVEYING
Engineering Applications Developer 135.00 Associate, Surveying 165.00
Construction Engineering Network Administrator 155.00 Senior Registered Surveyor 145.00
A Inspection gl y
Municipal Engineering System Support Specialist 115.00 Survey Crew 135.00
Translwnation Planning IT Support Specialist 85.00 Registered Surveyor 125.00
d Traffic Engineering Survey Coordinator 105.00
Swvcying s Mapping CONSTRUCTION CADD Technician 95.00
PlanningAssociate,Construction 165.00 3D Laser Scanner 355.00
I nnduape Architecture Construction Management Director 135.00 Hydrographic Survey Crew 330.00
A Environmental Services Senior Inspector 100.00 G.P.S. Survey Crew 155.00
Constiu[:tion Services Inspector 90.00 Sub-meter G.P.S 75.00
Indil Air QnaOty Soft Dig(per hole) 305.00
Data Technnlogwe EMERGENCY MANAGEMENT Utility Locates 205.00
A Development Director 145.00
Emergency Management Planner 105.00 MICROBIAL/INDOORAIR
services Jr.Planner 90.00 QUALITY SERVICES
Budding code services Sr. Environmental Scientist 115.00
Governmental services Environmental Scientist 100.00
In addition to the hourly rates listed above, charges will include direct outrof-pocket
expenses such as reproduction,overnight mail, and other reimbursables billed at a
multiplier of 1.25.
1800 Flier Drive, Suite 600
Fort Lauderdale. FL 3331r,
Phnner 954.921.7781
Fax'954.921,8807
www.calvi n-giurdano.com Effective January 1,2009
Fan Lauderdale West Palm Beach Orlando Homestead