HomeMy WebLinkAboutR-2009-205 Tran Construction Sidewalk Repairs RESOLUTION NO. 2009-205
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE REPLACEMENT
AND INSTALLATION OF SIDEWALK SERVICES IN AN AMOUNT NOT
TO EXCEED $60,000.00 IN FISCAL YEAR 2009-2010, FROM TRAN
CONSTRUCTION, INC. UNDER SOUTHEAST FLORIDA
GOVERNMENTAL COOPERATIVE GROUP BID #08-09-036; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of $25,000.00 without competitive
bidding and without advertisement for bids if he is authorized to do so in advance by a resolution
adopted by the City Commission; and
WHEREAS, the scope of services for this project involves the purchase and installation
of sidewalk construction services.; and
WHEREAS, the City Manager has determined that it is necessary to install sidewalks
under the City's 50150 program; and
WHEREAS, the City Manager has determined that such replacement and installation of
sidewalk services can be purchased at the least cost to the City from Tran Construction, Inc.,
under Southeast Florida Governmental Cooperative Group Bid #08-09-036, a copy of which is
attached and made a part of this Resolution as Exhibit "A'; and
WHEREAS,funding for this project will come from the General Budget;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized to pay an amount not to exceed the
total sum of$60,000.00 for sidewalk replacement and installation services to Tran Construction,
Inc. under Southeast Florida Governmental Cooperative Group Bid 4 08-09-036, and the proper
City officials are authorized to execute the contract for the work; provided, however that no
contract will become effective unless and until City officials complete their execution of it.
Section 2. That the funding will be derived from the applicable General Fund budget
line items (001-4101-541-46-60).
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
PASSED AND ADOPTED on October 27, 2009.
WrAl,
ANNE CASTRO
�pao'S FIRSTC AYOR-COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
AT6� 1
APPROVEMASO FORM AND CORRECTNESS:
I
THOMA$ J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2009-205
Southeast Florida Governmental Purchasing
Cooperative Group
CONTRACT AWARD
BID/RFP NO.: ITB#08-09-036
DESCRIPTIONITITLE: Replacement&Installation of Sidewalks
CONTRACT PERIOD: 7/13/09-7/12/10
TERM OF CONTRACT: 1 year w/2 one year renewals
SECTION#1 -VENDOR AWARD—PRIMARY CONTRACTOR
Vendor Name: Pabon Engineering Inc.
Vendor Address 1: 23200 SW 212`"Avenue
Vendor Address 2: Homestead,FL 33031
Contact: Anibal Pabon
Phone: 305-258-1457
Fax: 305-258-1460
Cell/Pager: 786-303-2320
Email Address: pabonengineering@bellsouth.net
Website:
FEIN: 01-0569389
SECTION#2-VENDOR AWARD—SECONDARY CONTRACTOR
Vendor Name: Tran Construction,Inc.
Vendor Address 1: 1000 NW 5,0 Street
Vendor Address 2: Miami,FL 33127
Contact: Henry Louden
Phone: 305-756-7756
Fax: 305-768-7780
Cell/Pager: 305-525-2545
Email Address: hlouden@tranconstruction.com
Website:
FEIN: 65-0816806
SECTION#2—AWARD/BACKGROUND INFORMATION
Award Date: June 24,2009
Resolution/Agenda Item No.: 2009-116-1060
Insurance Required:Yes
Performance Bond Required: No
SECTION#3-LEAD AGENCY
1
Agency Name: City of Miami Gardens
Agency Address 1: 1515 NW 167"'Street,Suite"0
Agency Address 2: Miami Gardens, FL 33169
Agency Contact: Pam Thompson,CPPO
Telephone: 305-622-8031
Facsimile: 305-474-1286
Email: pthompson@miamigardens-Fl.gov
2
City of Miami Gardens
1515 N.W. 167" Street: Bldg. 5, Suite 200
Miami Gardens,Florida 33169
June 29, 2009
Distribution List Below
NOTICE OF AWARD
RE: BID#08-09-036 INSTALLATION &REPLACEMENT OF SIDEWALKS
Dear Vendor(s):
The City of Miami Gardens Council awarded the above referenced solicitation on June
24, 2009 for one year with options to renew annually, subject to appropriations, for a
maximum of two years. Contract will become effective July 13, 2009.
In accordance with the solicitation requirements, please provide my office with a copy of
your insurance naming the City of Miami Gardens as an additional insured.
Purchase order(s) will be forthcoming as needed. Each participating governmental
agency will contact you as the need arises.
If you have any questions don't hesitate to contact my office.
PRIMARY: Pabon Engineering, Inc
23200 SW 212nd Avenue
Homestead, FL 33031
Phone: 305-258-1457,Fax: 305-258-1460
e-mail: Pabonengineering(i bellsouth.net
FID: 01-0569389
SECONDARY: Tran Construction,Inc.
1000 NW 54`' Street
Miami, FL 33127
Phone: 305-756-7756, Fax: 305-758-7780
e-mail: hloudenAtranconstruction.com
FID: 65-0816806
If you have any questions please do not hesitate to contact me at(305) 622-8000#2333.
Sincerely,
/"%r T.Fo, AWf
Pam Thompson, CPPO, CPPB
Procurement Manager
1515 N.W. 167t"STREET. BUILDING 5 -SUITE 200 • MIAMI GARDENS. FL 33169 • PH:305-622-8031 • FAX:305-622-8001
ITB#08-09-O36 Installation&Replacement of Sidewlaks
May 21,2009-Tabluation Sheet Pabon Engineering,Inc.Primary Contractor
Tran Construction Secondary Contractor
Items Price Est. E 8 M Equipment Andes Construction
per uai
UOM UOM Total UOM Total
Bonds Projects$150,000 or
New 4'wide 4"depth LFt. Z830 S 12W S 33,9W. S 1250 S 35,J]S.W
New 4'wide 6"depth L Ft. 700 S 10.W S 10,010. f 15.50 S t0,850.W
New 5'wide 4"depth L Ft. 32,100 f 13.76 f 441,696.00f 14.50 S 485,450.W
New 5'witle 6"depth L Ft. 590 S 16.68 S 9,782.20 f 19.50 S 11,SO6.W
New is wide 4"depth LFt. 2,1W S 16.32 S J0,272W f 18.W f 37,BW.W
New 6'wide 6"depth L Ft. 12,260 f 19.70 $ 241,326.00 S 22.50 f 275,626 W
Curt,Gutter 1,SW $ 19.00 $ 26,500.00 f 16.60 S 24,750.0(
Curt,gutter D 1,500 $ 13.00 $ 19,600.00 $ 8.50 $ 12,750.00
Tree Root Pmning'Biobarder 50 $ 40.00 $ 2,WO.00 $ 140.00 $ 7,000.00
0"+to 18" tree 10 $ 2W.W $ 2,000.00 S 250.W S 2,6W.
8"+to 18" tree 10 $ 250.00 S 2,5W.W S 260.W S 2,6W.W
18"+to 30" tree 20 f 3W.W S B,WO.W S 3W.W S B4OW.
W"+ tree 20 S dW.W f 8,000.W S 450.W S B,W0.00
Live Oak Fla.8110'.12' time 15 S 350.W S 5,250.00 $ 275.00 $ 4,126.00
Mahogany Fla.0110'-12' tree 10 oul S 275.W S 2,TW.
Crape Fla.0110'.12' tree 10 S SW.W S S,OW.W $ 350.001 S 3,50MO.W
Silver Buttonwood Fla.f1 to 10 S 3W.W f 3,WO.W f 2W.00 S 2,5W.
existing Handicap Ramps LFt 130 S 76.W S 8,880.W S 1W.W f 13,W0.
New Handicap Ramps LFt. 45 S SO.W S 2,250.W S 120.W S 6,IW.
R.O.W.Survey(to establish V.bl M S 1W.W S 3,WO.W S JW.W S 6,OW.
4"Thick 4'wide Flag L FIL 800 S 18.80 S 10,OW.W f 11.80 S 7,080.
6"Thick 4'wide Flag L Ft 160 S t9.W S 2,850.W f 16.22 $ 2,263.
Curb Cuts(Inc.restoration) 610 f 11.60 S 5,865.W S 15.00 S 7,M.W
4"Thick 5'wide Flag L FC 5,1 W S 19.b8 S 99,768. S 11.So f 75,480.
e"nick 6'wide Flap LFt 3,W0 f 25.50 f 76,SW. S 18.]0 S 68,1W.no
4"Thick 6'wide Flag L Ft 200 S 23.12 S 1,621. S 17.80 S 3,SW.W
6"Thick 6'wide Flag L Ft 150 S 26.W f 3,975.W S 22.80 S 3,/20.00
Relocation Fence LFL 50 S 20.W S 1,OW. S 20.W S 1,000.
'gallon PARS Sch.40 PVC Pi PlpWUn i'gpg f B.W S B4OW. S 9.W S 9,W0.0
too f 20.001 f 2,M.001 14.00 $ 1,400.00
Compaction Test Each 50 f 80.001 $ 4,WD.DDI 120.001 $ 6,000.00
Raise Utilities Access Each 1 50 S 2N.001 S 110,001)NJ S 250.001 f 12,500.00
Items Pd. Est. Metro Express Straight Line Engineering FBM General
Par Quantity
LION!
UOM Total UOM Total UOM Total
Bonds Projects$150,000 or
Naw 4'wide 4"depth L Ft. Z830 $ 16.00 f 42450.00 f 16.00 $ 45,280.00 S 16.72 f 47,317.60
New 4'wkie 6"depth L Ft. 700 f 18.00 S 12,11M.00 f 20.00 S 14,000.00 f 18.98 f 13,286.
New 5'wide 4"depth L Ft. 32,100 $ 17.00 f 545,70M00 S 20.00 $ 642,000.00 f 20.10 $ f45,210.
New 5'wide e"depth L Ft. 590 f 19.00 $ 11,210.00 6 25.00 S 14,760.00 S 23.00 f 13,570.00
New 6'wide 4"d pth L Ft. 2,100 S 21.00 $ 44,100.00 $ 25.00 f 52,500.00 $ 26.20 $ 52,920.00
New 6'wide 6"depth L Ft. 12,260 S 23.00 f 281,760.00 S 25.00 f 306,250.00 $ 27.00 f 330,750.
Curb Guile,F 1,500 $ 20.00 $ 30,000.00 f 30.00 f 45,000.00 f VAS S 32,175.00
Curb gutter 1,500 f 20.00 $ 3%000.00 f 20.00 f 30,000.00 $ 18.65 f 24,975.00
Tree Root PruninglBiobamer 50 $ 100.00 f 51000.00 f 30.00 $ 1,600.00 f 26.00 f 1,a00.00
0"+to 18" tree 10 $ 50.00 $ 500.00 $ 2W.00 $ 2,000.00 S 250.00 f 2,600.00
8"*to 18" tree 10 $ 1DO.00 $ 1,000.00 f 200.00 $ 2,000.00 $ 260.00 $ 2,500.011
1C'♦to 30" tree 20 f 200.00 S 4,000.00 S 250.00 f 5,000.00 f 350.00 S 7,000.
30". tree 20 $ 300.00 f 6,000.00 S 350.00 S 7,000.00 S 450.00 S 9,000.00
Live Oak Fla.#110'-12' tree 15 f 350.00 S 5,250.00 S 275.00 $ 4,125.00 $ 290.00 S 4,350.00
Mahogany Fla#1 10.42' area 10 $ 350.00 f 3,600.00 $ 275.00 $ 2,750.001 f 290.00 $ 2,900.00
Crape Fla.#1 10'-12' tree 10 $ 350.00 $ 3,500.00 $ 360.00 f 3,500.00 $ 350.00 f 3.600.00
Sihnn Buttomvood Fla#1 to, 10 $ 350.00 f 3,600.00 f 350.00 S 3,500.00 $ 350.00 S 3,500.00
misting Handicap Ramps L FL 130 f 12S.00 $ 16,250.00 f 120.00 S 15,600.00 S 40.00 S 5,200.40
New Handicap Ramps L Ft. 46 $ 125.00 $ 5,626.00 $ 120.00 f 6,400.00 $ 27.00 $ 1,05.00
R.O.W.Survey(to establish %bl 28 f 600.00 S 10,D00.00 $ 1,DDO.00 $ 20.000.00 $ 160.00 $ 3,000.00
#'Thick 4'wide Flag L Ft 600 f 16A0 $ 91500.00 $ 20.00 S 12,000.00 f 16.72 $ 10,032.00
6"Thick 4'wide Flag L Ft. 160 $ 1&00 $ 2,700.00 $ 30.00 f 4.500.00 S 18.96 $ 2,842.50
Curb Cub(inc.reworstion) 510 $ 12.00 $ G.120.00 S 2.00 $ 1,020.00 $ 10.00 $ 5,100.00
4"Thick 6'wide Flag L Ft 6,100 S 18.00 S 91,800.00 S 30.00 f 163,000.00 $ 18.95 $ 96,646.00
6'Thick 5'wlds Flag L Ft 3,000 S 20.00 f 60,000.00 S 30.00 f 90,000.00 $ 19.95 S 59,650.00
4"Thick 6'wide Flag L FL 200 f 21.0131 f 4,20(tDill S M.W1 4,000.00 $ 211-401 S 4,0M OO
6"Thick 6'wide Flag L FL 150 f 22.001 f 3,300.1K)l 5 Q.Wj 6,000.001 $ 26.60 f 3,825.00
Relocation Fence L Ft. s0 f 18.00 S 900.00 f 30.OD S 1,b00.00 S 20.00 S 1,000.00
illation Parts Sch.40 PVC Pip Pipe/Lin 1,000 f 9.00 f 9,000.00 $ t0.OD $ 10,000.00 $ 10.001 $ 10,000.
100 S 25.00 $ 2,500.001 $ 10.OD S 1,OOO.W f 2O.W1 $ 2,000.001
Compaction Teat Each 50 S 100.001 f 5,000.001 $ 50.001$ 2,500.00 $ 110ml $ 5,600.001
Rain Utilities Access Each 50 S 300.00 S 15,000.00 S 700.00 S 5,000.001 $ 160.001 f 7,600.00
Items Price Eat. Darcon JA&M Developing Corp. Maggolc
per Ousnthy
UOM UOM Total UOM Total UOM Total
Bonds Projects$160,000 or
New4'wiW4'depth LFt. Z830 $ 16.00 S 45,280.00 $ 18.00 45,280. f 17.00 f 46,110.
New 4'wide 6"depth L Ft. 700 $ 19.00 $ 13,300.00 $ 19.OD 13,300 $ 18.00 S 12,600.
New S'wide 4-depth LFt. 32,i0O i 1&20 $ 584,220.0o $ 20.00 642, S 20.60 f 658,050.00
New 6'wide 6"depth L Ft. 690 $ 25.00 $ 14,7W 0 S 23.75 14,012.50 $ 22.50 S 13,276.
New 4 wide 4"depth L FL 2,10o S 24.W $ 50,400.00 6 24.00 50.400 S 23.75 S 49,875.
New 6'wide 6"depth L FL 12,250 f 26.00 S 318,500.00 $ 27.00 330,750 S 27.10 $ 331,975.
Curb GutierF 1,W0 $ 23.00 f 3gSOO.00 S 15.00 22,500 S 16.15 S 24,226.
Curb gutter D 1,500 f 16.00 f 24,000.00 S 12.00 18,000 $ 11.00 S 18,500.
Tree Root Pmning�Bicbarrisr 50 f 115.00 f 5,760.00 $ $6.00 4,300 $ 30.00 $ 1,600.
0"+to 18" Was 10 $ 22&00 $ 2,260.00 S 250.00 2,500. $ 150.00 $ 1,500.
8"+to 18" tru 10 $ 250.OD f 2,500.00 $ 360.00 3,600. S 100.00 S 1,000.
IV+to 30" tee 20 f 350.OD $ 7,000.00 $ 450.00 9,000. $ 100.00 $ 2,0W.
301+ tru 20 $ 460.00 S 9,000.00 $ 650.00 13,000. S 110.00 S 2,200.00
Live Oak Fla.#110'.12' tree 15 $ 297.00 $ 4,455.00 S 220.00 3,300 $ 110.W $ 1,850.00
Mahogany Fla.#1 10'.12' tree 10 f 270.00 $ 2,700.00 $ 235.00 S 2,350.00 S 116.00 $ 1,150.00
Crape Fla.#110'-12' tree, 10 f 324.00 $ 3,240.00 $ 210.00 2,100 S 120.00 $ 1,200.00
Silver Buttonwood Fla.#110' 10 $ 270.00 f 2,700.00 $ 220.00 2,200 S 110.00 $ 1,100.00
existing Handicap Ramps L Ft 130 $ 72.00 It 9,380.00 6 mm 4,110. i 67.00 f 8,710.00
New Handicap Rangy L Ft. 45 S 80.00 $ 3,600.00 $ "m 2,025. S 67.00 f 3,015.00
R.O.W.Survey(to establish Y,bl 20 $ 495.W $ 9,900.00 f 250.00 51000. $ 2.00 $ 40.00
4"Thick 4'wide Flag L FL 600 f 15.00 f 9,000.00 $ 16.00 9,600. S 16.00 S 9,600.00
6"Thick 4'wide Flag L FL 150 $ 17.00 $ 2,550.00 $ 18.W 2,7W.0 f 18.00 f 2,700.00
Curb Cub(incrostorstionj 610 $ 13.00 $ 6,630.00 $ 18A0 9,180. $ 8.00 $ 4,080.00
4"Thick 5'wide Flag L Ft 5,100 S 26.00 $ 127,500. $ 21,00 107,100. $ 16.00 f 81,800.
6"Thick 6'wide Flag L Ft. 3,000 $ 30.00 S W M.00 $ 24.75 74.260. $ 17.00 $ 61,000.00
4"Thick 6'wide Flag LFL 200 f 39.00 f 7,81W.001 $ 22.501 4,600.001 S 18.00 f J,600.W
6"Thick 6'wide Flag L Ft 150 6 40.00 $ 6,000.00 $ 26.50 3,975.0 f 22.00 S J,3W.W
Relocation Fence L FL 5o f 28.00 $ 1,400.00 f 18.00 900. f 8.00 f 400.00
illation Parts Sch.40 PVC Pi PiWLin 1,W0 f 9.76 f 9,750.00 S 9.W 9,000.0 f 2.00 f 2,OW.00
100 $ 28.00 $ 218W.00 f 70.00 7,000. f 10.00 $ 1,0W.00
Compaction Test Each 50 f 115.00 $ 5,750.00 $ 50.00 2,600. $
100.00 f 5.000.
Raise Utilities,Access Each S0 $ 200.00 $ 10,000. $ 150.00 7,600. S 100.00 f 5,000.00
TOTAL
Items Price Eat, RJP Enterprise Mullings Engineering Migwl Lopez
per Quamiry
UOM UON Total UOM Total UOM Total
Bonds Projects S1W,OW or
New 4'wide 4"depth L Ft. 2,830 f 20.25 57,307.50 24.50 69,335.00 $ 30.00 $ 84,900.00
New 4'wide 6"depth L Ft. 700 $ 22.50 15,750 25.50 17,860 $ 34.00 $ 23,BW.00
New 5'wide 4"depth L Ft. 32,100 f 25.W 802,500 26.60 850,650 $ 38.00 f 1,219,800.00
New 5'wide 6"depth L FL 590 6 28.00 16,620 32.60 19,175 $ 43.00 $ 26,370.5.
New e'wide 4"depth L Ft. 2,100 $ 30.16 63,315 32.50 611 S 46.00 $ "'Soom
New 6'wide W depth L Ft. 12,250 $ 33.50 410,376 W.00 490,000 f 51.00 $ 624,750.00
Curb Gutter 1,W0 S 30.00 45,000 22.00 33,000 $ 25.00 f 37,600.00
Curb getter 1,600 $ 35.00 62,600 20.00 30,000 f 20.00 f 30,000.00
Tree Root PruninglBiobarrier 50 $ 138.00 6,900 140.00 7.000 f 500.00 $ 26,000.00
0"+to 18" bee 10 f 300.00 3,000.0 190.00 1,900rOO f 450.00 f 4,500.00
W.♦to 18" Use 10 f 460.00 45011.00 260.00 2,500. $ 750.00 f 7,W0.110
18".to 30" Use 20 $ 720.00 14,100.00 560.00 111000. $ 1,000.00 11; 20,0W.60
30". tree 20 $ 960.00 19,200.00 860.00 17,M.001 $ 1,500.00 f W,000.00
Uve 0ak Fla M110'-12' tree 15 $ 330.00 4,950 260.00 3,7W $ 1,500.00 $ 2.Z500.00
Mahogany Fla 8110'42' tree 10 f 300.00 3,000 260.00 2,500 S 1,000.00 f 18,0W.W
Crape Fla.8110'-12' tree 10 $ 330.00 3,3W 250.00 2,600 $3,0W.W $ 20,0W.00
Sihrer Buttonwood Fla.M110' 10 f 300.00 3,OW 260.00 2,500 S 750.00 $ 7,500.00
existing Handicap Ramps L Ft 130 $ 150.00 19,500.00 80.00 10,400. $ 40.00 S 6,200.00
New Handicap Ramps LFt. 45 $ 3W.00 13,500. 90.00 4.060AID $ 56.00 $ 2,475.00
R.O.W.Su.y(to establish `1%bl 20 f 695.00 1I.M.00 500.00 101000. $ 500.00 $ 10,000.
4"Thick 4'wide Flag L Ft Soo f 29.26 17,550.0 29.50 17,7W.00 $ 10.00 f 6,000.00
6"Thick 'wide Rag L FL 33 150 S .70 5,056 30. 4,175. S 15.00 f 2,250.W
Curb Culs,4(inc.restorabon) 510 $ 35.00 17,BW. 50.W 25,500. S J0.00 $
15,300.00
4"Thick 6'wide Flag L Ft 5,100 $ 38.40 195,840. 31.60 160,650.00 $ 75.00 S 3114600.001
6"Thick S'wtde Flag L Ft 3,000 $ 39.20 117,600. 37.50 112,600.00 S 90.00 S 270.M.01
4"Thick 6'wide Flag L Ft 200 $ 43.55 8,710. 37.50 7,500.00 $ 90.00 $ 18,000.
6"Thick 6'wide Flag L Ft 160 S 46.90 7,035. 45.00 6,750. $ 110.00 $ 16,600.00
Relocation Fen. L Ft. Sa $ 26.00 1,250. 20.00 1,000.00 $ 50.00 S 2,500.00
'gation Parts Sch.40 PVC Pip Pipe/Lin 1.000 $ 11.40 11,400. 10.00 10,000.00 S 10.00 $ 10.000.00
100 $ 2220 2.220. 20.00 zm.m S 30.00 S 3,000.00
Compaction Teat Each 50 $ 195.00 9,750. 200.00 10,00D.W S 100.00 6 5,000.00
Raise UOlitiea Access Each 5g $ 200.00 10.000. 300.00 15,000. $ 376.00 S 18,760.
JS BuilC m Sena Engineering
uOM Total OOM Total
$ 14.00 E 39,620.00 E 16.90 E 44,997.00
E 18.00 f 11,200.00 f 10.40 E 12,880.00
f 17.50 $ 561,750.00 $ 19.50 f 625,950.00
E 20.00 $ 11,800.00 E 22.50 f 13,275.00
E 21.00 $ 44,100.00 f 23.00 E 48,300.00
$ 24.00 S 294,000.00 E 26.60 $ 325,950.00
E 1e.00 f 27,000.00 f 22.00 f 33,000.00
f 7.00 I E 10,500.00 f 14.00 f 21,000.00
f 75.Op 1 E 3.760.00 f 75.00 E 3.150.00
E 20.00 $ 200.00 f 230.00 f 2,300.00
E 260.00 f 2.500.00 $ 260.00 f 2,600.00
E 250.00 f 5,000.00 f 350.00 f 7,000.00
f 450.00 $ 9,000.00 $ 500.00 E 10,000.00
E 200.00 $ 3,000.00 E 300.00 $ 4.500.00
E 200.00 E 2.000.00 $ 300.00 $ 3,000.00
f 200.00 E 2,000.00 $ 460.00 1$ 4,600.00
$ 200.00 E 2,000.00 E 300.00 E 3,000.00
f 90.00 $ 11,700.00 f 28.60 E 3,706.00
$ 80.00 $ 3,600.00 $ 28.50 E 1,282.60
E "0.00 $ 9,600.00 $ 150.00 E 3,000.00
f 17A0 $ 10,200.00 $ 16.90 S 9,640.00
E 1,940.00 f 201,000.00 $ ie.40 $ 2,760.00
E 20.00 E 10,200.00 f 10.50 $ 6,366.00
f 21.26 $ 108,375.00 E 19.50 E 99,450.00
$ 24.26 f 72,750.00 f 22.50 f 67,500.00
$ 26.50 f 6,100.00 f 23.00 1$ 4,600.00
E 29.10 f 4,365.00 E 26.80 $ 3,990.00
S 7.00 f 350.00 f 20.00 E 1,OOO N
$ 6.00 E 6,000.00 f 9.0,1$ 9,000.00
It 46.001 S 4,5W.Wj f 20.00 1$ 2,000.00
S 76.001 $ 3,760.00 S 150.00 1 f 7,600.00
S 76.001 $ 3,750.00 S 200.00 1$ f0,000.00
Villa&Mac LHP General
110M Total BOM Total
f 12.63 $ 35,742.90 $ 15.W $ 4],299.00
It 16.56 S 11,692.W $ 1677 $ 11,739.00
f 16.68 $ 503,328.00 $ 18.81 $ 603,801.00
$ 20.66 S 12,189.40 t 21.20 $ 12,608.00
f 18.81 f 39,W1.W $ %" $ 41,664.00
$ 2479 f 303.677.60 $ 25.W f 306,250.00
$ 14.86 $ 22,290.00 $ 14.W t 2Z360.00
$ 11.10 6 16,650.00 $ 13.92 $ 20,880.00
f 213.11 $ 10,655.50 $ 26.70 It 1,285.00
$ W7.47 $ 3,874.70 $ 237.60 $ Z375.00
$ 742.26 f 7,422.60 $ 237.50 $ Z375.00
$ 1,303.09 f 26,061.80 S 237.50 $ 4.750.00
S 1,6 44.52 $ 33,490.40 $ 427.50 $ %550.00
f 209.30 $ 3,139.60 $ 235.00 $ 3.626.00
f 209.W f 2,093.00 $ 236.00 It Z350.00
f 209.30 s 2,093.00 S illom f 4,000.00
RS Z083.00 S 225.W S Z260.00
S 10,257.00 S $5.00 S 11,0W.00
S 3,365.35 s $5.00 S 3,8]5.W
S 17,SW.W f 350.W S 7,000.00
S 9,72&00 f 17.84 S 10,704.00
S 3,3 50 S 20.W S 3,099.W
f 13.666.00 S 17.W S 8,670.W
t 103,377.00 S 2228 S 113,62B.W f 75,270.W $ 24.% $ 74,970.W
S 24.27 t 4,854.00 t 23.76 $ 4,7W.00
f 3].66 t 5,047.50 $ 25.98 It 3,897.00
S 26.00 f 1,250.00 S 19.00 1 S 9m.0D
$ 7.00 $ 7,000.00 $ 8.00 f 8,0M.OD
$ 65.00 S 6,eioct.001 f 17.00 $ 1,7W.W
S S 31.99 Sf 81,,529975..0M0 Sf 113M5..MM "1,.7501001
165.W
Homestead Concrete Team Contractor
UOM Total UOM Total
$ 18.98 $ 63,713.40 $ 20.00 $ 56,8M.M
f 20.70 $ 14,490.00 $ 24.00 $ 16,8W.00
f 21.02 $ 674,742.00 f 24.M $ 770,400.00
f 23.68 $ 13,912.20 $ M.M $ 17,700.00
$ 25.m $ 53,130.00 S M.M $ 63,000.00
$ 26.46 $ 311,886.00 $ M.W $ 416,500.00
$ 12.95 $ 19,425.00 $ M.W $ 30,OW.00
$ 10.45 $ 16,675.00 f 18.M $ 27,000.00
$ 172.50 $ 8,625.00 $ 100.00 $ 5,OW.00
$ 247.25 f 2,472.50 $ 250.00 $ 2,500.00
$ 431.26 $ 4,312.50 $ 4W.00 f 4,OW.00
f 959.10 $ 19,182.00 $ 7W.00 $ 14,000.00
$ 1,725.00 $ 34,600.00 $ 1,000.00 S 20,OM.00
$ 391.W $ 5,865.00 $ 4M.M $ 6,000.00
$ 39216 S 3,921.60 f 450.M S 4,500.00
$ 448.m $ 4,486.00 f 600.M $ 6,000:00
f 347.m 1 $ 3,473.00 f 500.M $ 5,00D.00
f 40.m S 5,265.00 f 30.W S 3,90D.00
S 84.20 f 3,789.00 $ som $ 2,250.00
f 172.50 $ 3,450.00 $ 150.00 $ 3,000.00
f 20.95 S 12,570.00 $ 38.M S 21,6M.00
$ 22.96 f 3,442.50 $ 40.00 $ B4OM.W
$ 45.W $ 22,9m.M $ 40.00 S 20,400.W
$ 24.15 $ 123,165.00 f 45.M S 229,SW.M
$ 26.24 $ 75,7M.W 6 50.00 f 150,OM.W
i 30.48 $ 6.096.00 $ 54.00 $ 1D,800.00
S 31.63 $ 4,744.50 $ 60.00 $ 9,000.00
S 23.00 $ 1,160.00 $ 25.00 $ 1,250.00
$ 10.93 $ 10,930.00 $ 10.00 $ 10,000.00
S 26.45 $ 2,645.00 $ 20.00 $ 2,000.00
f 117.30 $ 5,865.00 $ 100.00 $ 5,000.00
i 200.10 $ 10,006.00 $ 120.00 $ 6.000.00
Pontifex Construction Group,
OOM Total
$ 1200 i 33,960.00
$ 17.00 $ 11,900.00
S 16.00 $ 513,600.00
$ 20.00 $ 11,800.00
S 19,60 $ 40,950.00
S 25.50 $ 312,375.00
$ 16.50 i 24,750.00
S 10.00 $ 15,000.00
S 79.00 i 3,950.00
$ 260m i 2,600.00
$ 525.00 $ 5,260.00
$ 1,040.00 $ 20,800.00
$ 2,080.00 i 41,600.00
$ 200.00 $ 3,000.00
$ 200.00 i 2,000.00
s 200.00 s 2,000.00
$ 226.00 $ 2,250.00
S 27.001 i 3,St0.00
$ 30.ao 1 $ 1,360.00
$ 140.00 f 2,800.00
S 17.00 i t0,2Do.00
$ 24.80 $ 3,720.00
$ moo i 7,650.00
f 2275 $ 116,026.00
f 28.25 E 84.760.00
f 26.00 $ 5,200.00
f 22.00 $ 4.800.00
f 00.00 $ 1.000.00
f 8.00 E 8.000.00
S 40.00 E 4.000.00
S 115.00 f 5,760.00
E 250.00 $ 12.500.00
City of Miami Gardens
INVITATION TO BID
s,•
The City of Miami Gardens acting as lead City for the SE Fla. Co-Op Group is requesting
sealed bids from qualified contractors for the replacement and installation of new sidewalks
on an as needed basis.
PROPOSAL SUBMISSION
Proposals will be received by sealed envelope in the Office of the City Clerk of Miami
Gardens, 1515 N.W. 1671h Street; Bldg. 5, Suite 200, Miami Gardens, Florida 33169 until 2:00
P.M. on Thursday, May 21, 2009, at which time they will be opened and read in the Council
Chambers by the Procurement Manager. Proposals received after this time will not be
considered and no time extensions will be permitted. Please clearly mark bids:
"ITB# 08-09-036 — REPLACEMENT & INSTALLATION OF SIDEWALKS"
Copies of this Proposal Document may be obtain by contacting DemandStar by Onvia at
www.demandstar.com or call toll free 1-800-711-1712 and request Document #0809036 or
may be found on the City's web site under Procurement, Bids RFPs at www.miamigardens-
fl.aov. Vendors who obtain specifications and plans from other sources other than
DemandStar.com are cautioned that the bid package may be incomplete. All addendums,
tabulations, evaluation meetings, award will be posted and disseminated by DemandStar.
FOR INFORMATION
For information on this Invitation to Bid, contact the Procurement Department, (305) 622-
8000. Deadline for submittal of questions is May 7, 2009 @ 3:00 p.m.
ACCEPTANCE AND REJECTIONS
The City of Miami Gardens reserves the right to reject any or all Proposals with or without
cause; to waive any or all irregularities with regard to the specifications and to make the
award to the Consultant offering the greatest advantage to the City.
Please be advised that Pursuant to City Ordnance 2008-03-139 "Cone of Silence", public
notice is hereby given that a Cone of Silence is imposed concerning this City's competitive
purchasing process, which generally prohibits communications concerning the RFP until such
time as the City Manager makes a written communications concerning the competitive
purchase transaction. Please see the detailed specifications for the public solicitation for
services for a statement fully disclosing the requirements of the "Cone of Silence".
ITB#08-09-036 Page 1 of 41
Install Sidewalks
May 2009
• SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE
TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the
Southeast Florida Governmental Purchasing Cooperative.
For the past several years, approximately twenty-six (26) government entities have participated in
Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing
Cooperative was formed in an effort to provide cost savings and cost avoidances to all entities by utilizing
the buying power of combined requirements for common, basic items.
The Government Agencies participating in this particular procurement and their respective delivery
locations are listed in the attached document.
Southeast Florida Governmental Purchasing Cooperative Procurement Operational Procedures
• All questions concerning this procurement should be addressed to the issuing City, hereinafter referred
to as the "lead City". All responses are to be returned in accordance with the instructions contained in
the attached document. Any difficulty with participating agencies referenced in this award must be
brought to the attention of the lead City.
• Each participating governmental entity will be responsible for awarding the contract, issuing its own
purchase orders, and for order placement. Each entity will require separate billings, be responsible for
payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as
required by the Contractor.
• The Contract/purchase order terms of each entity will prevail for the individual participating entity.
Invoicing instructions, delivery locations and insurance requirements will be in accordance with the
respective City requirements.
• Any reference in the documents to a single entity or location will, in fact, be understood as referring to
all participating entities referenced in the documents and cover letter unless specifically noted
otherwise.
• The awarded Contractor(s) shall be responsible for advising the lead City of those participants who fail
to place orders as a result of this award during the contract period.
• The Contractor(s) shall furnish the Lead City a detailed Summary of Sales semi-annually during the
contract period. Sales Summary shall include contract number(s), contractor's name, the total of each
commodity sold during the reporting period and the total dollar amount of purchases by commodity.
• Municipalities and other governmental entities which are not members of the Southeast Florida
Governmentai Purchasing Cooperative are strictly prohibited from utilizing any contract or purchase
order resulting form this bid award. However, other Southeast Florida Governmental Purchasing
Cooperative members may participate in their contract for new usage, during the contract term, or in
any contract extension term, if approved by the lead City. New Southeast Florida Governmental
Purchasing Cooperative members may participate in any contract on acceptance and approval by the
lead City.
• None of the participating governmental entities shall be deemed or construed to be a party to any
contract executed by and between any other governmental entity and the Contractor(s) as a result of
this procurement action.
"WORKING TOGETHER TO REDUCE COSTS"
rrB#08-09-036 Page 2 of 41
Install Sidewalks
May 2009
City of Miami Gardens
REPLACEMENT & INSTALLATION OF SIDEWALKS
ITB#08-09-036
May 21, 2009
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
Original copy of Bid Form as well as any other pertinent documents must be
returned in order for the Bid to be considered for award. All Bids are subject to the conditions
specified herein and on the attached Special Conditions, Specifications and Bid Form.
The completed Bid must be submitted in a sealed envelope clearly marked with the Bid Title to
the City Clerk, City of Miami Gardens, 1515 N W 167tn Street; Bldg 5 Suite 200, Miami Gardens,
Florida 33169 until 2:00 p.m., local time on date due.
1.2 EXECUTION OF BID:
The Bid must contain a manual signature of an authorized representative in the space provided
on the Bid Form. Failure to properly sign Bid shall invalidate same and it shall NOT be
considered for award. All Bids must be completed in pen or be typewritten. No erasures are
permitted. If a correction is necessary draw a single line through the entered figure and enter
the corrected figure above it. Corrections must be initialed by the person signing the Bid. Any
illegible entries, pencil Bids or corrections not initialed will not be tabulated. The original Bid
conditions and specifications together with bidder's response CANNOT be changed or altered in
any way after submitted to the City.
1.3 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when
requested. Prices must be stated in units of quantity specified in the Bid specifications. In case
of discrepancy in computing the amount of the Bid, the UNIT PRICE quoted will govern. All
prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special
conditions). Bidders are to list discounts to be given the City for prompt payment. Award, if
made, will be in accordance with terms and conditions stated herein. Each item must be
proposed separately and no attempt is to be made to tie any item or items in with any other item
or items. Cash or quantity discounts offered will not be a consideration in determination of
award of Bid(s). All prices quoted shall be guaranteed for 90 days from Bid date unless
otherwise specified in Special Conditions.
1.3.1 TAXES:
The City of Miami Gardens is exempt from all Federal Excise and State taxes. The
applicable tax exemption number is shown on the Purchase Order.
1.3.2 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, Bid prices and
extensions and all instructions pertaining to supplies and services. Failure to do so will
be at the bidder's risk.
1.3.3 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the Bid, all manufactured items and fabricated
assemblies shall be U.L. listed or re-examination listing where such has been
established by U.L. for the item(s) offered and furnished.
1.3.4 BID'S CONDITIONS:
The City reserves the right to waive irregularities in Bids or to reject all Bids or any part
of any Bid deemed necessary for the best interest of the City of Miami Gardens, Florida.
1.4 EQUIVALENTS:
ITB#i08-09-036 Page 3 of 41
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May 2009
If bidder offers makes of equipment or brands of supplies other than those specified, it must be
indicated in the Bid. Specific article(s) of equipment/supplies shall conform in quality, design
and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not be
construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform
with or exceed quality as listed in the specifications.
Bidder shall indicate on the Bid form the manufacturers' name and number if proposing other
than the specified brands, and shall indicate ANY deviation from the specifications as listed.
Other than specified items offered requires complete descriptive technical literature marked to
indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID.
NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the Bid will
be considered as a Bid in complete compliance with the specifications as listed on the attached
form.
1.5 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Any item delivered, not conforming to
specifications, may be rejected and returned at bidder's expense. These items and items not
delivered as per delivery date in Bid and/or purchase order may be purchased on the open
market. Any increase in cost may be charged against the bidder. Any violation of these
stipulations may also result in Bidder's Name being removed from the vendor list.
1.6 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not destroyed, will,
upon request, be returned at the bidder's expense. Bidders will be responsible for the removal
of all samples furnished within (30) days after Bid opening. All samples will be disposed of after
thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder
to either deliver required samples or to clearly identify samples may be reason for rejection of
the Bid. Unless otherwise indicated, samples should be delivered to the Procurement
Department, 1515 N W 167v'Street, Bldg. 5 Suite 200, Miami Gardens, Florida 33169.
1.7 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show number
of days (in calendar days) required to make delivery after receipt of purchase order, in space
provided. Delivery time may become a basis for making an award. Delivery shall be within the
normal working hours of the City, Monday through Friday, excluding holidays.
1.8 INTERPRETATIONS:
Unless otherwise stated in the Bid, any questions concerning conditions and specifications
should be submitted in writing to the Procurement Manager, 1515 N W 1679' Street; Bldg. 5
Suite 200, Miami Gardens, Florida 33169 Facsimile(305) 622-8001.
1.9 AWARDS:
The City of Miami Gardens reserves the right to reject any and all Bids or any portion of any Bid
deemed necessary in the best interest of the City; to accept any item or group of items; to
acquire additional quantities at prices quoted on the Bid Form unless additional quantities are
not acceptable, in which case the Bid Form must be noted "BID IS FOR SPECIFIED QUANTITY
ONLY". The City also reserves the right to award the contract on a split order basis, lump sum
basis, individual item basis, or such combination as shall best serve the interest of the City. All
awards made as a result of this Bid shall conform to applicable Florida Statutes.
No bid will be accepted from, nor will any contract be awarded to any person or firm which is in
arrears to the City upon any debt or contract or which is a defaulter as surety or otherwise upon
any obligation to the City or who has failed to perform faithfully any previous contract with the
City.
IT13#08-09-036 Page 4 of 41
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May 2009
1.10 BID OPENING:
Bids shall be opened and publicly read in the Council Chamber, 1515 N W 1671h Street; Bldg. 5
Suite 200, Miami Gardens, Florida 33169 on the date and at the time specified on the Bid Form.
All Bids received after that time shall be returned, unopened.
1.11 INSPECTION,ACCEPTANCE&TITLE:
Inspection and acceptance will be destination unless otherwise provided. Title to/or risk of loss
or damage to all items shall be the responsibility of the successful bidder until acceptance by
the City unless loss or damage result from negligence by the City. If the materials or services
supplied to the City are found to be defective or not conform to specifications, the City reserves
the right to cancel the order upon written notice to the seller and return product at bidder's
expense.
1.12 PAYMENT:
Payment will be made by the City after the items awarded to a bidder have been received,
inspected, and found to comply with award specifications, free of damage or defect and properly
invoiced.
1.13 DISPUTES:
Any actual or prospective Bidder, Proposer, Offeror or Contractor who is aggrieved in
connection with a solicitation or award of a Bid or Contract may avail themselves of the
procedures contained in Ordinance 2007-25-131 in order to resolve disputed matters or
complaints.
The Procurement Manager shall post a tabulation of the Bid results with intended award
recommendations. Posting shall be in the front office of City Hall or on the City's web site for
public viewing.
Any actual or prospective bidder, proposer, offeror, or contractor who is aggrieved in connection
with the solicitation or award of contract may file a written protest with the City Clerk and mailed
by the protester to all responders to the bid proposal within seventy-two hours (72) hours of the
City's recommendation for award or the City's actual award whichever comes first. The written
protest shall state all the particular grounds on which it is based, shall include all pertinent
documents and evidence. The protest letter to the City Clerk shall include proof of
mailing/receipt to other responders to the bid and shall be accompanied by a cashier's check in
the amount of$500.00 representing the filing fee, plus a cost bond in the amount of$2,500.00
to reimburse the City for all administrative costs associated with the appeal process. The
$2,500.00 bond shall be returned to the Protester if the Protester prevails in the hearing before
the hearing examiner/special master. If the Protester does not prevail the City shall keep the
bond. Any grounds not stated shall be deemed waived.
Failure to file a timely formal written protest within the time period specified shall constitute a
waiver by the vendor of all rights of protest under this Bid/Proposal Protest Procedure.
In the event of a timely protest, the City Manager shall select a hearing examiner or special
master, who shall be a member of the Florida Bar, who shall hold a hearing and submit written
findings and recommendations within fifteen (15) days of the filing of the protest. The hearing
examiner shall consider the written protests, supporting documents in evidence, the City's
recommendations and supporting documentation and all evidence presented at the hearing.
Such finding and recommendation shall be filed with the City Clerk.
The hearing examiner's findings and recommendations shall be final. Appeals of a decision by
the hearing examiner shall be to the Miami-Dade County Circuit Court. The prevailing party in
the appeal may be entitled to recover any and all attorneys' fees and costs incurred in the
appeal.
1.14 LEGAL REQUIREMENTS:
ITB#08-09-036 Page 5 of 41
Install Sidewalks
May 2009
Federal, State, county and City laws, ordinances, rules and regulations that in any manner
affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a
cause for relief from responsibility.
The individual executing this proposal on behalf of the Company warrant to the City that the
Company is a Florida corporation duly constituted and authorized to do business in the State of
Florida, is in good standing and that Company possesses all of the required licenses and
certificates of competency required by the State of Florida and the County of Miami-Dade to
perform the work herein described.
1.16 INDEMNIFICATION:
The parties agree that 1% of the total compensation paid to the Contractor for the performance
of this agreement shall represent the specific consideration for the Contractor's indemnification
of the City as set forth in this Section and in the Terms and Conditions.
To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold
harmless the City and their consultants, agents and employees from and against all claims,
damages, losses and expenses, direct, indirect or consequential (including but not limited to
fees and charges of attorneys and other professionals and court costs)arising out of or resulting
from the performance of the work, provided that any such claim, damage, loss or expense (a) is
attributable to bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the work itself) including the loss of use resulting there from and
(b) is caused in whole or in part by any willful and wanton or negligent or gross negligent acts
or omission of Contractor, any subcontractor, any person or organization directly or
indirectly employed by any of them to perform or furnish any of the work or anyone for whose
acts any of them may be liable, regardless of whether or not it is caused in part by a party
indemnified hereunder or arises by or is imposed by Law and Regulations regardless of the
negligence of any such party.
In any and all claims against the City or any of their consultants, agents or employees by any
employee of Contractor, any Subcontractor, any person or organization directly or indirectly
employed by any of them to perform or furnish any of the work or anyone for whose acts any of
them may be liable, the indemnification obligation under the above paragraph shall not be
limited in any way by any limitation on the amount or type of damages, compensation or
benefits payable by or for Contractor or any such Subcontractor or other person or
organization under workers or workman's compensation acts, disability benefit acts or other
employee benefit acts.
It is the specific intent of the parties hereto that the foregoing indemnification complies with
Florida Statute 725.05 (Chapter 725). It is further the specific intent and agreement of the
parties that all of the Contract Documents on this project are hereby amended to include the
foregoing indemnification and the"Specific Consideration"therefore.
The official title of the City is "City of Miami Gardens". This official title shall be used in all
insurance, or other legal documentation. City of Miami Gardens is to be included as "Additional
Insured"with respect to liability arising out of operations performed for City of Miami Gardens by
or on behalf of Contractor or acts or omissions of Contractor in connection with such operation.
1.16 PATENTS & ROYALTIES:
The bidder, without exception, shall indemnify and save harmless the City of Miami Gardens,
Florida and its employees from liability of any nature or kind, including cost and expenses for, or
on account of, any copyrighted, patented, or unpatented invention, process, or article
manufactured or used in the performance of the contract, including its use by The City of Miami
Gardens, Florida. If the bidder uses any design, device or materials covered by letters, patent,
or copyright, it is mutually understood and agreed, without exception, that the Bid prices shall
include all royalties or cost arising from the use of such design, device, or materials in any way
involved in the work.
1.17 OSHA:
ITB#08-09-036 Page 6 of 41
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May 2009
The bidder warrants that the product and services supplied to the City of Miami Gardens,
Florida shall conform in all respects to the standards set forth in the Occupational Safety and
Health Act of 1970, as amended, and the failure to comply with this condition will be considered
as a breach of contract. Any fines levied because of inadequacies to comply with these
requirements shall be borne solely by the bidder responsible for same.
1.17A SAFETY PRECAUTIONS:
The bidder shall, if requited, maintain suitable and sufficient guards and barriers and, at night,
suitable and sufficient lighting for the prevention of accidents and all minimum safety standards
required by Municipal, County, State and Federal ordinances and laws shall be strictly met by
the bidder
1.18 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have
precedence.
1.19 ANTI-DISCRIMINATION:
The bidder certifies compliance with the non-discrimination clause contained in Section 202,
Executive Order 11246, as amended by Executive Order 11375, relative to equal employment
opportunity for all persons without regard to race, color, religion, sex or national origin.
1.20 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or equipment
covered by this Bid shall be new. The items Bid must be new, unless recycled materials are
certified by bidder, the latest model, of the best quality, and highest grade workmanship.
1.21 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go onto City of Miami Gardens property to deliver
materials or perform work or services as a result of a Bid award, the successful bidder will
assume the full duty, obligation and expense of obtaining all necessary licenses, permits and
insurance and assure all work complies with all Miami-Dade County and City of Miami Gardens
building requirements and the Florida Building Code. The bidder shall be liable for any
damages or loss to the City occasioned by willful, wanton or gross negligence of the bidder (or
agent) or any person the bidder has designated in the completion of the contract as a result of
the Bid.
1.22 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
Bid Bonds, when required, shall be submitted with the Bid in the amount specified in Special
Conditions. After acceptance of Bid, the City will notify the successful bidder to submit a
performance bond and certificate of insurance in the amount specified in Special Conditions.
1.23 DEFAULT/FAILURE TO PERFORM:
The City shall be the sole judge of nonperformance, which shall include any failure on the part
of the successful bidder to accept the award, to furnish required documents, and/or to fulfill any
portion of this contract within the time stipulated.
Upon default by the successful bidder to meet any terms of this agreement, the City will notify
the bidder three (3) days (weekends and holidays excluded) to remedy the default. Failure on
the contractor's part to correct the default within the required three (3) days shall result in the
contract being terminated and upon the City notifying in writing the contractor of its intentions
and the effective date of the termination. The following shall constitute default:
A) Failure to perform the work required under the contract and/or within the time required or
failing to use the subcontractors, entities and personnel as identified and set forth, and to
the degree specified in the contract.
B) Failure to begin the work under this contract within the time specified.
C) Failure to perform the work with sufficient workers and equipment or with sufficient
materials to ensure timely completion.
D) Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the contract.
ITB#08-09-036 Page 7 of 41
Install Sidewalks
May 2009
E) Becoming insolvent, being declared bankrupt, or committing act of bankruptcy or
insolvency, or making an assignment renders the successful bidder incapable of performing
the work in accordance with and as required by the contract.
F) Failure to comply with any of the terms of the contract in any material respect.
In the event of default of a contract, the successful bidder shall pay all attorney's fees and court
costs incurred in collecting any damages. The successful bidder shall pay the City for any and
all costs incurred in ensuing the completion of the project.
1.24 CANCELLATION:
The City of Miami Gardens reserves the right to cancel this contract by written notice to the
contractor effective the date specified in the notice should any of the following apply:
A) The contractor is determined by the City to be in breach of any of the terms and conditions
of the contract and/or to have failed to perform his/her services in a manner satisfactory to
the City. In the event the contractor is found to be in default, the contractor will be paid for
all labor and materials provided as of the termination date. No consideration will be given
for anticipated loss of revenue or the canceled portions of the contract.
B) The City has determined that such cancellation will be in the best interest of the City to
cancel the contract for its own convenience.
C) Funds are not available to cover the cost of the services. The City's obligation is contingent
upon the availability of appropriate funds.
1.25 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers; work order number
and/or quotation number, if applicable; details of service(s) performed including service date,
brief description, and shall be submitted in DUPLICATE to Accounts Payable, City of Miami
Gardens, 1515 N W 167"Street; Bldg. 5 Suite 200, Miami Gardens, Florida 33169.
1.26 SUBSTITUTIONS:
The City of Miami Gardens, Florida WILL NOT accept substitute shipments of any kind.
Bidder(s) is expected to furnish the brand quoted in their Bid once awarded. Any substitute
shipments will be returned at the bidder's expense.
1.27 FACILITIES:
The City reserves the right to inspect the bidder's facilities at any time with prior notice.
1.28 BID TABULATIONS:
Bidders desiring a copy of the Bid tabulation may request same by enclosing a self-addressed
stamped envelope with the Bid.
1.29 APPLICABLE LAW AND VENUE:
The law of the State of Florida shall govern the contract between the City of Miami Gardens and
the successful bidder and any action shall be brought in Miami-Dade County, Florida. In the
event of litigation to settle issues arising hereunder, the prevailing party in such litigation shall
be entitled to recover against the other party its costs and expenses, including reasonable
attorney fees, which shall include any fees and costs attributable to appellate proceedings
arising on and of such litigation.
1.30 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person contemplating submitting a Bid under this Invitation for Bid is in doubt as to the
true meaning of the specifications or other Bid documents or any part thereof, the Bidder must
submit to the City of Miami Gardens Procurement Manager at least seven (7) calendar days
prior to scheduled Bid opening, a request for clarification. All such requests for clarification
must be made in writing and the person submitting the request will be responsible for its timely
delivery,
Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of
Miami Gardens Procurement Manager. The City shall issue an Informational Addendum if
clarification or minimal changes are required. The City shall issue a Formal Addendum if
substantial changes which impact the technical submission of Bids is required. A copy of such
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Addendum will be sent to each Bidder receiving the Invitation for Bid. In the event of conflict
with the original Contract Documents, Addendum shall govern all other Contract Documents to
the extent specified. Subsequent addendum shall govern over prior addendum only to the
extent specified.
1.31 CONTRACT:
A) A contract may be awarded to the lowest responsive, responsible Bidder(s) whose Bid(s),
conforming to the Invitation for Bid, is most advantageous to the City of Miami Gardens. The
lowest responsive, responsible Bidder(s) will be determined in conjunction with the method of
award which is described in the Special Conditions. Tie Bids will be decided as described
herein.
B) The City shall award a contract to a Bidder through action taken by the City Council or the
City Manager of the City of Miami Gardens, Florida.
C) The General Terms and Conditions, the Special Conditions, the Technical Specification, and
the Bidder's Bid are collectively and integral part of the contract between the City of Miami
Gardens and the successful Bidder.
D) While the City of Miami Gardens may determine to award a contract to a Bidder(s) under this
Invitation to Bid, said award may be conditional on the subsequent submission of other
documents as specified in the Special Conditions. The Bidder shall be in default of any
conditional award if any of these documents are not submitted in a timely manner and in the
form required by the City. If the Bidder is in default, the City, through the Procurement
Manager, will void its acceptance of the Bidder's offer and may determine to select the second
lowest responsive, responsible Bidder or re-solicit Bids. The City may, at its sole option, seek
monetary restitution from the defaulting Bidder as a result of damages or excess costs
sustained and/or may prohibit the Bidder from submitting future Bids for a period of one year.
E) The City reserves the right to exercise the option to renew a term contract of any successful
Bidder(s) to a subsequent optional period; provided that such option is stipulated in the Special
Conditions and is contained in any contract ultimately awarded in regard to this Bid.
F) The City reserves the right to automatically extend any contract for a maximum period not to
exceed ninety (90) calendar days in order to provide City departments with continual service
and supplies while a new contract is being solicited, evaluated and/or awarded, in regard to this
Bid.
G) The Bidder agrees and understands that the contract may not be construed as an exclusive
arrangement and further agrees that the City may, at any time, secure similar or identical
services at its sole option.
1.32 ASSIGNMENT:
The contractor shall not assign, transfer, convey, sublet or otherwise dispose of any contract,
including any or all of its right, title, or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent of the City of
Miami Gardens, which consent may be withheld.
1.33 LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this
project, and shall comply with all laws, ordinances, regulation building code requirements
applicable to the work contemplated herein.
1.34 OPTIONAL CONTRACT USAGE:
Other State agencies, and/or Governmental Entities in the State of Florida may purchase from
the resulting contract. Contractors shall sell these commodities or services to the other State
agencies and/or Governmental Entities in the State of Florida at the agencies' and/or entities
option or as otherwise provided by law.
1.35 SPOT MARKET PURCHASES:
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It is the intent of the City to purchase the items specifically listed in this Bid from the selected
bidder. However, items that are to be "Spot Market Purchased" may be purchased by other
methods, i.e. Federal, State or local contracts.
1.36 WARRANTIES OF USAGE:
Any estimated quantities listed are for information and tabulation purposes only. No warranty or
guarantee of quantities needed is given or implied. It is understood that the Contractor will
furnish the City's needs as they arise.
1.37 PUBLIC ENTITY CRIMES:
As provided in Section 287.133(2) (a), Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime may not
submit a Bid on a contract to provide any goods or services to a public entity, may not submit a
Bid on a contract with a public entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor or consultant under a contract with any
public entity, and my not transact business with any public entity in excess of the threshold
amount provided S.S. 287.017 for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list.
1.38 CODE OF ETHICS:
As provided in Article 9 Ethics in Public Contracting of the City of Miami Gardens Ordinance No.
2005-10-28 and Ordinance 2008-03-139 "Cone of Silence", from the time of advertising until the
City Council deliberates on the making of an award, there is a prohibition on communication
with the City Manager and his staff and Mayor and City Council. The ordinance does not apply
to oral communications at pre-bid/proposal conference, oral presentations before selection
committees, contract negotiations, public presentations made to the City Council during any
duly noticed public meeting or communications in writing at any time with any City employee,
official or member of the City Council unless specifically prohibited by the applicable RFP, RFQ
or bid documents. A copy of all written communications must be filed with the City Clerk.
1.39 NON-COLLUSION:
By submitting this bid, Bidder certifies that this offer is made without prior understanding,
agreement, or connection with any corporation, firm or person submitting an offer for the same
materials, services, supplies, or equipment and is in all respects fair and without collusion or
fraud.
No premiums, rebates or gratuities are permitted, either with, prior to or after any delivery of
material or provision of services. Any violation of this provision may result in the Contract
cancellation, return of materials or discontinuation of services and the possible removal from the
vendor bid list(s).
1.40 PROHIBITION OF INTEREST:
No contract will be awarded to a bidding firm who has City elected officials, officers or
employees affiliated with it, unless the bidding firm has fully complied with current Florida State
Statutes and City Charter relating to this issue. Bidders must disclose any such affiliation.
Failure to disclose any such affiliation will result in disqualification of the bidder and may result
in removal from the vendor bid list(s).
1.41 FLORIDA PUBLIC RECORDS ACT:
All material submitted regarding this bid becomes the property of the City. Bids may be
reviewed by any person ten (10) days after the public opening. Bidders should take special
note of this as it relates to any proprietary information that might be included in their offer.
Any resulting contract may be reviewed by any person after the contract has been executed by
the City. The City has the right to use any or all information/material submitted in response to
this bid and/or any resulting contract from same. Disqualification of a bidder does not eliminate
this right.
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1.42 TIED BIDS:
In the event of an identical tied bid or proposal, preference will be given to local vendors. If
none of the vendors are local, preference will be given to a vendor with a Drug-Free Workplace
Program in accordance with Section 287.087, Florida Statutes.
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REPLACEMENT & INSTALLATION OF SIDEWALKS
ITB#08-09-036
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2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The City of Miami Gardens, acting as lead City for the Southeast Florida Governmental
Purchasing Co-operative Group, is actively seeking sealed bids from qualified contractors for
the replacement and installation of new sidewalks on an as needed basis to the City and the
Co-Op in full accordance with the specifications, terms and conditions herewith from a source(s)
that will give prompt and efficient service.
2.2 TERM OF CONTRACT:
It is requested that the bidder quote fixed prices that will be guaranteed to the City of Miami
Gardens and the Southeast Florida Governmental Co-Op for an initial period of one year which
is expected to begin on or about July 1, 2009, . The City reserves the right to exercise the
option to renew annually (subject to the appropriation of funds), not to exceed a maximum of
two (2) years. Annual renewals will be based on the successful bidder agreeing to the same
terms and conditions and by filing written notice to the City not less than ninety (90) days prior
to renewal date of any adjustment in the contract amount. Continuation of the contract beyond
the initial period is a City prerogative; not a right of the bidder. This prerogative will be
exercised only when such continuation is clearly in the best interest of the City. This contract is
not an exclusive contract.
No price increase will be accepted during the initial contract period. Renewal terms allow for a
request for an increase at the time of renewal based on contractor's cost increase not to exceed
three percent (3%). A written notice sent to the City for approval of any increase prior to
renewal accompanied by contractor's documentation to substantiate need for price increase.
No more than one price increase will be accepted during the renewal period.
The contractor may make application for price adjustment to the renewal contract if the
Consumer Price Index; U.S. Bureau of Labor Statistics; All Urban Consumers; U.S. City
Average, that occurred between the newest C.P.I. index publication available at time of request
increases_5_% or more during this period of the contract.
If during the contract period, the total C.P.I. decreases 3% or more, the contractor is required to
extend to the City a price decrease equal in percentage to the percentage of the index.
Orders will be placed to vendors on as-needed when needed basis to meet the City's
requirements.
2.3 METHOD OF AWARD:
The City reserves the right to award to a primary and secondary contractor if it is in the best
interest of the City and Co-Op. If a multiple award is given, Purchase Orders for task orders will
be made on the basis of the unit prices submitted and the availability of the bidders work unit to
the schedule set by the City. These items and quantities are projections, and shall not be
construed as a base bid or a guaranteed amount.
2.4 PAYMENT:
Payment will be made upon final completion and acceptance, by the City, of each assigned
project. Payments will be made in accordance with Florida Prompt Payment — 45 days from
receipt of invoice. No draws or partial payments will be made while work is in progress.
The City will pay the contract price minus any liquidated damages and/or other damages to the
Contractor upon final completion and acceptance.
Bidder must submit a lump sum price inclusive of all labor, parts/supplies, equipment needed to
furnish, deliver, erect, install and connect completely all of the material and appliances
described herein and in the drawings, and supply all other incidental material and appliances,
tools, transportation, etc., required to make thu work complete and to leave the area in first
class operating condition.
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2.6 COMPLETION TIME:
Contractor shall actively start each project within ten (10) calendar days after written Purchase
Orders/task orders (furnished by mail or facsimile) and shall stipulate final completion time in
consecutive calendar days prior to start of each task order.
The Work shall be carried on regularly and uninterruptedly with sufficient force to insure its
completion with the time limit set. Failure to begin shall render the Contractor liable to the City
for the sum of One Hundred Dollars ($100.00) per day as liquidated damages for each and
every calendar day's delay in commencing work. For reasons satisfactory to the City's
Representative, the City may waive any claims on the Contractor for the damages referred to.
The City seeks a source of supply that will provide accurate and timely completion. The
awarded contractor must adhere to completion schedules. If, in the opinion of the Public Works
Director, the successful contractor fails at any time to meet the requirements herein, including
completion requirements, then the contract may be cancelled upon written notification for
default of contract.
2.6 FAILURE TO PERFORM:
If, in the opinion of the City's representative, the Contractor refuses to begin work, improperly
perform said work, or shall neglect or refuse to take out or rebuild such work, as shall have
been rejected or as being defective or unsuitable, then City's representative may notify the
Contractor to repair and replace work immediately or discontinue all work under this Contract.
If at any time the City's representative shall be of the opinion that the said work is being
unnecessarily delayed and will not be finished within the prescribed time then City's
representative may notify the Contractor to discontinue all work under this Contract. The
Contractor shall immediately respect said notice and stop said work and cease to have any
rights in the possession of the ground and shall forfeit this contract.
The City may thereupon look to the next lowest and responsive and responsible contractor to
complete the work or advertise for bids and let a contract for the uncompleted work in the same
manner as was followed in the letting of this Contract and charge the cost thereof to the original
Contractor upon his contract. Any excess cost arising therefrom over and above the
original contract price shall be charged to the Contractor.
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the bidder is awarded a contract under this proposal solicitation, the prices quoted by the
bidder on the Bid Form shall remain fixed and firm during the term of contract; provided,
however, that the bidder may offer incentive discounts from the fixed price to the City at any
time during the contractual term.
2.8 INSURANCE:
Bidders must submit with their proposal, proof of insurance meeting or exceeding the
following requirements or a letter of intent to provide the following requirements if awarded the
contract:
2.8.1 Worker's Compensation Insurance—as required by law
2.8.2 Employer's Liability Insurance-$1,000,000 per occurrence
2.8.3 General Liability Insurance-$1,000,000 per person and$1,000,000 per accident for
bodily injury
2.8.4 Automobile Liability Insurance - $500,000 per occurrence, $500,000 per accident for
bodily injury and $500,000 per accident for property damage
The required insurance coverage shall be issued by an insurance company authorized and
licensed to do business in the State of Florida, with the minimum rating of B+ or better, in
accordance with the latest edition of A.M. Best's Insurance Guide.
The successful bidder must submit, no later than ten (10) days after award and prior to
commencement of any work, a Certificate of Insurance naming the City as additional insured.
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2.9 CONTACT PERSON:
For any additional information regarding the specifications and requirements of this proposal,
contact: Procurement Department, Facsimile: (305) 622-8001, a-mail:
pthompson@miamigardens-fl.gov.
2.10 PERFORMANCE BOND:
The successful contractor(s)will be required to furnish a Performance Bond and Payment Bond
for 100% of the total task order if it exceeds $150,000, to be in the form of a Cashier's Check,
made payable to the City, a bond written by a surety company authorized to do business in the
State of Florida and shall comply with State Statute 287.0935; or an Irrevocable Letter of Credit.
If the latter is chosen, it must be written on a bank located Miami-Dade, Broward or Palm Beach
County, be in the amount of the total task order and should dearly and expressly state that it
cannot be revoked until express written approval has been given by the City. The City, to draw
on same, would merely have to give written notice to the bank with a copy to the successful
contractor(s).
2.11 LIQUIDATED DAMAGES:
Purchase Orders will be issued and completion times will be mutually agreed upon between the
contractor and the City. Liquidated damages of$100.00 per calendar day will be deducted from
the contract sum for each and every calendar day's delay in commencing work or elapsing
beyond the specified time for completion for each Purchase Order.
2.12 PROPOSAL CLARIFICATION:
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or
facsimile to the Procurement Department, 1515 N W 167"' Street; Bldg 5 Suite 200, Miami
Gardens, Florida 33169, FAX: (305) 622-8001. The bid title/number shall be referenced on all
correspondence. All questions must be received no later than ten (10) days prior to the
scheduled bid opening date. All responses to questions/clarifications will be sent to all
prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED
VERBALLY OR AFTER SAID DEADLINE.
2.13 CONDITIONS OF WORK:
If property (public or private) is damaged performing work specified or is removed for the
convenience of the work, it shall be repaired or replaced at the expense of the contractor in a
manner acceptable to the City. Such property shall include but not limited to roads, driveways
(whether concrete or asphalt), approaches (whether concrete or asphalt), sod, walls, fences,
water features, footings, underground utilities, shrubs, trees, etc.
Contractor shall submit to the City authorized personnel for review, pictures or video of the work
site(s) having pre-existing damage to roadways, driveways, approaches, sod, swales, adjacent
improvements, etc. before beginning work. Failure to do so shall obligate the contractor to
make repairs per above paragraph.
Contractor shall notify the City authorized personnel of any pre-existing damage to tree trunks
or limbs before beginning work. Failure to do so shall obligate the contractor for tree removal,
and canopy replacement as per D.E.R.M. codes, ordinances and or resolutions.
2.14 PROTECTION:
Contractor shall be solely responsible for pedestrian and vehicular safety and control within the
work site and shall provide the necessary warning devices, barricades and ground personnel
needed to give safety, protection and warning to persons and vehicular traffic within the area.
All safety devices must have suitable and sufficient lighting for the prevention of accidents. All
minimum safety standards required by Municipal, County, State and Federal ordinances and
laws shall be strictly met by the contractor.
2.16 HOURS OF WORK:
Contractor will perform work Monday through Friday from 7:30 a.m. to 4:00 p.m., excluding
holidays unless prior approval is given by the City.
2.16 EMPLOYEES:
Contractor shall be responsible for the appearance of all working personnel assigned to the
project (clean and appropriately dressed at all times). Personnel must be able to supply proper
identification at all times.
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All employees of the contractor shall be considered to be at all times the sole employees of the
contactor, under the contractor's sole direction, and not an employee or agent of the City. The
contractor shall supply competent and physically capable employees and the City may require
the contractor to remove any employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose presence on City property is not in the best interest of the
City. City shall not have any duty to implement or enforce such requirements.
Contractor shall assign an "On Duty" supervisor who speaks and reads English.
2.17 PERMITS:
No permits are required, however, inspections shall be made in accordance with Section
03.1602 Quality Assurance.
Contractor shall verify all locations of underground utilities with Sunshine One Call, Peoples
Gas, Southern Bell, TCI cable, etc. prior to any work.
Contractor shall contact proper authorities for raising utility boxes (manhole covers, valve
boxes, water meters, sanitary sewer clean-outs).
All work not stated herein shall be in compliance with the Florida Building Code and all other
national, state, and local codes and regulations. All permits to be posted on job site.
All inspections shall be requested a minimum of twenty-four (24) hours prior to inspection.
Inspection shall be required at the following stages of construction:
a. Subgrade prep completion
b. Sidewalk formed prior to pouring concrete
C. Paving
d. Final
2.18 WARRANTY:
The successful contractor will be required to warranty all materials and workmanship to be in
compliance with the specifications.
2.19 REFERENCES:
Each bid must be accompanied by a list of five (5) references, of prior experience and similar
work, which shall include contact person, e-mail address, telephone number and facsimile
number. Local references are preferred, as the City reserves the right to visit each reference
submitted. It is the responsibility of the bidder to ascertain that the contact person will be
responsive.
STATEMENT OF EXPERIENCE OF BIDDER form must be completed and returned with Bid
Form.
2.20 BID SUBMITTAL:
All bids submitted shall include the completed Bid Form and all required product information and
any other items as indicated on the Bid Form. Bids will be considered "Non-Responsive" if the
required information is not submitted by the date and time specified.
Before submitting bid package, each bidder shall make all investigations and examinations
necessary to ascertain if any addendums were issued by the Procurement Department.
2.21 LATE BIDS:
The City of Miami Gardens cannot be responsible for bids received after opening time and
encourages early submittal.
2.22 EXCEPTIONS TO SPECIFICATIONS:
Exceptions to the specifications shall be listed on the Bid Form and shall reference the section.
Any exceptions to the General or Special Conditions shall be cause for the proposal to be
considered non-responsive.
2.23 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a
valid proposal, the ORIGINAL AND THREE COPIES of the Invitation to Bid and Bid Form pages
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must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of
General Conditions.
STATEMENT OF BIDDER'S EXPERIENCE
PROOF OF INSURANCE
REFERENCES
CONTRACTOR QUESTIONNAIRE
2.24 PARTICIPATING AGENCIES
Each participating governmental City will be responsible for issuing its own Purchase
Obligations/task orders. Each City will require separate billings, be responsible for payment
to the awarded contractor and issue its own tax exemption certificates as required by contractor.
Invoicing instructions, site locations, and bonding requirements, if applicable, will be in
accordance with the respective City's requirements.
Any reference in this document to a single City, will be understood as referring to all
participating agencies referenced in this bid.
Municipalities and other governmental agencies which are not members of the Southeast
Florida Governmental Cooperative Purchasing Group are strictly prohibited from utilizing
any contract or purchase order resulting from this bid award. However, other Co-Op
members may participate in this contract for new usage, during the contract term, or on
any contract extension term, if approved by the lead City. New Co-Op members may
participate in any contract, on acceptance and approval by the lead City.
Name&Address Contact Phone
City of Hallandale Beach Andrea Lues 954-457-1333
400 S. Federal Hwy
Hallandale, FL 33009
City of Deerfield Beach Donna Council 954-480-4380
210 SW Goolsby Blvd.
Deerfield Beach, FL 33442
City of Miramar Margaret Palomino 954-967-1550
6700 Miramar Pkwy
Miramar, FL 33023
City of Miami Gardens Pam Thompson 305-622-8000
1515 NW 167"Street#200
Miami Gardens, FL 33169
City of Pompano Beach Jackie King 954-786-4098
1190 NE 3rd Avenue
Pompano Beach, FL 33060
City of Lauderdale Lakes Vincent Richmond 954-535-2743
4300 NW 37lh Street
Lauderdale Lakes, FL 33319
City of Tamarac Keith Glatz 954-597-3567
7525 NW 88'o Avenue
Tamarac, FL 33321
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City of Hollywood Ralph Dierks 954-921-3223
2600 Hollywood Blvd.
Hollywood, FL
City of Lauderhill Saied Muhammad 954-730-4238
Lauderhill, FL 33319
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REPLACEMENT & INSTALLATION OF SIDEWALKS
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3.0 TECHNICAL SPECIFICATIONS
GENERAL SCOPE OF WORK — Contractor will not be required to replace or
install less than a combined 100 linear feet of sidewalks within one square mile
per task order and/or purchase order.
A. The work includes removal of grass and other materials to prepare the ground for sidewalk
installation. Additional tasks will include installation of handicap ramps at intersections of
Streets and Avenues where indicated by each City. All form work and site preparation shall be
conducted with minimum impact and/or damage to the adjacent properties.
B. Remove and dispose of existing trees as indicated by each City. All trees to remain shall be
preserved. See Tree Removal and Preservation Specifications. Size of tree will be paid based
on proof from the contractor of size. If proof is not provided, each City will make such
determination of size deemed acceptable.
C. New four, five and six foot wide sidewalks shall be constructed per Typical Sidewalk Section
Detail and Florida Accessibility Code for Building Construction, latest edition, and Section 522 of
the FDOT-SSR&BC, latest edition and other requirement as required.
D. Handicap ramps shall be installed at intersections of Streets and Avenues within the ROW only,
per Typical Handicap Ramp Layout Detail.
E. Any disturbed swale areas, private property, other public property shall be re-sodded per Sod
Specifications and graded properly as per specifications at the Contractor's expense.
F. Any damage to the roadway, driveway approaches, driveways, abutting sidewalks, aprons
surrounding catch basins, manholes, etc. shall be repaired at no expense to the City, if
determined by the City to be repairs due to negligence or lack of coordination on the part of the
Contractor. Re-paving shall be per Pavement Specifications and Miami-Dade County Public
Works Manual.
G. Purchase and installation of Florida #1 Live Oak Trees, Mahogany, Crape Myrtle and or Silver
Buttonwood with 10' lot 2' overall height.
H. Drawings added include the following:
1. Planting Detail
2. Typical Drawings
I. At the discretion and direction of each City, each block where sidewalks are to be installed,
surveys will be required to establish R.O.W. centerline and width.
END OF SECTION
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031500
TEMPORARY FACILITIES
03.151 SECURITY
A The contractor is responsible for project security. Contractor shall protect and secure the site,
materials, and equipment from theft and damage, by whatever means deems effective, at
contractor's cost.
B. Work site(s) must be protected properly in accordance with all Federal, State, County and
Municipal laws and ordinances, at the end of each work day and weekends.
03.152 SPECIAL CONTROLS
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A. Water Control:
1. Keep excavations dry.
2. Shape excavations, particularly piles of excavated material, so as to divert water from
excavations and low spots.
B. Erosion and Sedimentation Control:
1. Prevent the pollution of land, air and water and control the erosion, washout and
surface runoff of earth and stockpiled materials.
2. Fill material shall contain no organic matter other than the normal organic component of
topsoil.
3. Immediately upon completion of final grading, stabilize graded areas with temporary or
permanent vegetation, mulch, or paving.
03.153 MAINTENANCE OF TRAFFIC
A. Control of vehicles and Persons:
1. Provide trained personnel to assure the orderly flow of vehicular traffic during
construction.
2. Contractor shall submit a Maintenance of Traffic Plan (MOT) for review and acceptance
by each City when required.
3. Upon completion of work each day the lanes shall be opened to traffic. Lane closure
procedures shall be in accordance to the F.D.O.T. Standards provided.
4. Ensure that private property driveways are usable upon completion of daily work.
B. Limit of Operations:
1. Any damage or alterations to area outside limit of operations shall be returned to original
condition within 24 hours at no cost to the City.
03.154 PROJECT IDENTIFICATION
A. No signs, or advertisements will be allowed to be displayed on the premises without the approval
of each City's Representative.
03.155 PROJECT HOUSEKEEPING
A. Trash Disposal
1. Keep adjacent streets and site free from accumulations of waste materials and rubbish.
2. Provide central waste area with containers for at least daily removal.
B. Burning:
1 Do not burn any trash or other material on site.
C. Material Removal/Additional Soil:
1. Excess material, including demolished material, roots from trees, excess earth and excess
building materials are property of the contractor and shall be removed from site daily and
legally disposed of.
2. All material excavated or brought to the project for use/reuse shall be piled within the Public
Right-of-Way in a location previously approved by the City.
3. The Contractor shall leave all locations in an acceptable manner once concrete has been
poured. Contractor shall coordinate work to ensure that all sites are clean, sodded as
required, and acceptable prior to mobilizing to other locations.
4. The Contractor shall replace any sod, concrete and/or asphalt removed, damaged or
displaced during demolition or performance of work at own expense.
END OFSECTION
031500
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REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031600
POURED CONCRETE
Sidewalks & Handicap Ramps & Curbs
03.1601 DESCRIPTION
A. Provide poured concrete at locations where no sidewalks or ramps exist to be per drawings and
specifications
B. Provide poured concrete in locations where existing sidewalk must be replaced per drawings
and specifications
C. Provide curb cuts where proposed handicap ramps are installed and there is a conflict with
existing curbs. Curb cuts shall be in per FOOT design standards. All curbs shall be cut and
transitioned in an acceptable manner. All surrounding pavement, sod, asphalt shall be restored
to the existing elevation at the Contractor's expense.
03.1602 QUALITY ASSURANCE
A. Testing and Inspection of Installation
1. Concrete shall not be poured, placed or installed until such time an inspection of all sites
has taken place by the City authorized personnel. Inspections shall be made to verify
appropriate compaction of subbase and to check forms for line and grade.
2. The City will inspect the installation. If any concrete is found to be installed improperly,
the Contractor will be required to remove and replace promptly. Upon notifications from
the contractor, the City will perform a re-inspection. Should additional concrete be found
to be unsatisfactorily installed, and additional inspections be required, these inspections
shall be at the Contractor's cost, at the discretion of the City.
03.1603 PRODUCTS
A. Concrete
1. Forms:
Steel, wood, or other suitable material of size and strength to resist movement during
concrete placement. Conform to ACI 301.
2. All Joints:
Joints must be scribed to help prevent cracking per FDOT design standards
3. Concrete Mix Design:
Mix concrete in accordance with ASTM C94
Design Mix to produce normal-weight concrete consisting of Portland cement,
aggregate and water to produce the following properties:
a. Compressive strength: 3000 psi, minimum at 28 days
b. Slump range: 4"to 6"
C. Air content: 5%to 8%
B. Biobarrier
1. Hort Enterprises—Ft. Lauderdale (954) 771-5761 or equal. Twelve inch (12") wide roll.
03.1604 EXECUTION
A. Inspect surfaces for conditions that will adversely affect the quality of installation. Do not
proceed with the installation until adverse conditions have been corrected.
ITB#08-09-036 Page 20 of 41
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May 2009
B. Compact subbase surface immediately before placing concrete.
C. Replace organic material with clean fill and installed up to 6" lifts and compact to a minimum of
95% compaction. Contractor shall submit type of clean fill for City's approval prior to
construction.
D. The City has the right to request compaction test at locations chosen by the City.
E. Concrete finishing:
a. Smooth surface by screeding and floating. Produce a uniform texture.
b. Work edges of slab to a ''/z" radius Eliminate tool marks on concrete surface.
C. Broom finish after excess moisture has disappeared.
03.1605 INSTALLATION
A. General: Comply with requirements Florida Accessibility Code for Building Construction, latest
edition, and Section 522 of the FDOT-SSR&BC, latest edition and other requirement as
required.
B. All sidewalks and ramps shall be four inches (4") thick except across driveways, driveway
approaches, and first five feet (5) of ramps closest to paved roadways where that shall be six
inches (6")thick.
C. Sidewalk elevation shall be two inches (2") above the crown of the road, at the back side of the
sidewalk, and the pitch shall be '/. inch per foot toward the road. Elevation may be adjusted,
based on the existing grade, as approved by the City.
D. Contractor shall ensure that where handicap ramps are installed per FDOT design standards.
The cut shall be provided at least one foot (1) behind the transition point. All modifications to
the curb shall match existing curbs and shall be flush without exception.
E. No wire or wire mesh shall be utilized within the public right of way. (R.O.W.).
F. Concrete shall not be poured, placed, or installed until such time an inspection of all sites has
taken place as per Section 3.1602 QUALITY ASSURANCE. IF ANY WORK OR PORTION OF
WORK HAS NOT BEEN INSPECTED AS PER SECTION 3.1602, THAT PORTION OF WORK
SHALL BE IMMEDIATELY REMOVED AND REPLACED ONCE THE INSPECTION HAS
BEEN CONFIRMED AT NO COST TO THE CITY.
G. Place concrete using methods which prevent segregation of mix. Consolidate concrete along
face of forms and adjacent to transverse joints with internal vibrator. Keep vibrator away from
joint assemblies, or side forms. Use only square-faced shovels for hand-spreading and
consolidation. Consolidate with care to prevent dislocation of re-enforcing, dowel, and joint
devices.
H. Deposit and spread concrete in a continuous operation between transverse joints, as far as
possible.
I. Contractor shall replace all damaged or misaligned private walkways and driveways with a
transition to the private property at 8 to 1 fill slope transition. All other locations shall have a 4 to
1 fill slope transition. Organic material can be used in areas outside walkways and driveways
that require fill slopes.
J. Avoid premature cracking by installing expansions joint where required.
K. Utility boxes shall be raised to sidewalk elevations or flushed with sidewalk as to prevent trip
hazard.
L. Install Biobarrier prior to forming and pouring concrete.
ITBk08-09-036 Page 21 of 41
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May 2009
M. Install Biobarrier at existing trees and new trees. Length of biobarrier shall be ten feet (10') long
centered on the tree by twelve inch (12") deep at one inch—two inch (1"-2") below the top of the
sidewalk. See Section 31800 for additional information.
N. Concrete shall not be poured, installed or place around manholes, cleanouts, or other structures
until they are at required elevations and alignment. Contractor shall notify the City in writing of
manholes, cleanouts, or other items that may require relocation prior to pour.
O. All sidewalk that the City has determined to be replaced due to deterioration, cracking, uplifting,
improper sloping, misalignments, grade, etc. will be removed and replaced as required by
specification.
P. Removal of existing sidewalk shall be performed by saw cutting the section of unacceptable
sidewalk (as determined by the City) at the nearest acceptable five foot (5') flag. New sidewalk
shall be poured in its place as established by specifications.
Q. All areas where existing sidewalk is to be replaced must be prepared and graded to match
adjacent sidewalk flags.
R. All replacement sidewalk sections shall be installed to match the existing sidewalk elevation.
END OF SECTION
031600
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031700
PROTECTION STORM DRAINS
03.1701 PROTECTION
A. All storm drain inlet must be protected, from sediments entering the storm water conveyance
system prior to disturbance to the area.
B. All sediment and erosion control practices must be in accordance with the Florida Department
of Environmental Protection Storm Water Sediment and Erosion Control Manual Section 4.08
(Storm Drain Protection Procedures) (Best Management Practices BMPs).
END OF SECTION
031700
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031800
CONCRETE CURB AND GUTTER
03.1801 DESCRIPTION
A. All curb and gutter shall be formed and installed in accordance with State of Florida Department
of Transportation Roadway and Traffic Design Standards (FDOT). Curb and gutter not installed
in accordance with these specifications will be removed and replaced at the expense of the
Contractor.
B. Related work:
1. Clearing and Removal: Section 031500
03.1802 QUALITY ASSURANCE
A. Testing and Inspection of Installation
2. The City will inspect the installation. If any concrete is found to not be installed
adequately, the Proposer will be required to remove and replace promptly. Upon
ITB#08-09-036 Page 22 of 41
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May 2009
notifications from the proposer, the City will perform a re-inspection. Should
additional concrete be found to be unsatisfactorily installed, and additional inspections
be required, these inspections shall be at the Proposer's cost, at the discretion of the
City.
03.1803PRODUCTS
A. Concrete
1. Forms:
Steel, wood or other suitable material of size and strength to resist movement during
concrete placement. Conform to ACI 301. Height shall be equal to the full depth of the
finished sidewalk, curb and gutter with a flat top surface and be inspected and
approved by the City prior to pouring.
2. Concrete Mix Design:
Mix concrete in accordance with ASTM C94
Design Mix to produce normal-weight concrete consisting of Portland cement,
aggregate and water to produce the following properties:
a. Compressive strength: 3000 psi, minimum at 28 days
b. Slump range: 4"to 6"
c. Air content: 5%to 8%
03.1804 INSTALLATION
A. Cast-in-place curb and gutter Type"F" shall be of thickness, size, shape and location indicated
on drawings. Curbs shall receive a broom finish. Two 1 '/2" PVC sleeves of adequate length
shall be provided by the Proposer to go under all required curb and gutter to allow for electrical
and water access as shown on drawings.
B. Gutter elevations shall maintain a consistent elevation with roadway and shall be installed so as
not to obstruct the natural flow of run-off in the area. A 6" batterface curbing Type"D" shall run
the width of the planter (approximately 10 ft.) on both sides at the two alley planters.(135tn
Street& 141 s`Street)
C. Sawcuts shall be provided every ten feet (10')to a depth of 118"—%".
D. Proposer shall cut the roadway straight and even with asphalt cutting equipment where the curb
and gutter meets the existing roadway. Any voids between the new curb and gutter and
existing asphalt shall be filled with F.D.O.T. approved asphaltic concrete patch. Concrete voids
shall also be filled with F.D.O.T. approved concrete patch.
E. Proposer shall purchase and install 4'6"x 3 Y2" O.D. galvanized (non-threaded schedule 40 pipe
every 4' in the gutter to establish a protective barrier(Figure 3). Each pipe shall receive a metal
cap and the cap shall be attached with glue that is rated for bonding steel to steel.
F. Proposer shall purchase and install three (3) eighteen inch (18") metal reflective triangles on
each side of the barricade that faces the street or alley. The reflective triangles shall be
attached to the galvanized pipe with U-clamps as shown in (Figure 4) and fastened with
washers and lock nut washers so that the nuts cannot be removed. No threaded portion of the
U-clamp shall exceed '/ inch beyond the nut once secure. Excess shall be cut back to Y2 inch.
END OF SECTION
031800
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031900
TREE REMOVAL & PRESERVATION
03.1801 REMOVALS
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May 2009
A. ONLY the trees and/or shrubs that are deemed by the City to interfere with the intent of the
contract shall be removed or root pruned as needed. All cost associated with vegetation
removal and/or root pruning shall be included with the unit price,
B. The contractor shall be required to review the site prior to performance of work and ensure no
conflicts exist. Any tree in conflict with the expected location of new sidewalk shall be reported
to the City for review.
C. Remove trees and grind stumps and all surface roots to a minimum of 4" below grade.
D. Restore the location where tree removals take place with soil and sod at grade.
03.1902 PRESERVATION
The following actions and precautions shall be done to protect any trees that will remain in all of the
construction areas during construction. These trees shall be those located near new sidewalk
installation.
A. Root Pruning
1. All existing trees shall be root pruned along the sidewalk prior to sidewalk removal,
excavation and installation.
2. The root cutting shall be clean with no tears with root pruning machine.
3. The cut shall extend from the tree out 4 feet minimum in both directions, or as the field
may permit to ensure the protection of the tree.
4. The cut shall be 12 inches below grade.
5. The cut shall be no wider than 3 inches.
B. Protective Barriers
1. Barriers shall be placed no less than 6 feet around each tree or no less than 1 foot from
edge of street, sidewalk or driveway.
2. Barriers shall be a minimum of 4 feet above ground level, constructed of wood, metal or
rigid plastic, in the form of a fence. No barrier shall be secured in any way to the tree.
3. Barriers shall be in installed prior to construction and remain until the City authorizes
their removal.
4. No excess oil, fill, equipment, building materials or debris shall be placed within the
barriers.
5. The existing grade within the barrier shall not be changed.
END OF SECTION
031900
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032000
SOD & INSTALLATION
03.2001 MATERIALS
A. Sod shall be St.Augustine 'Floratam', grade A.
B. Sod shall be weed and insect free.
03.2002 INSTALLATION
Those areas disturbed as a consequence of sidewalk installation and those areas disturbed as a
consequence of Contractor mobilization and stock piling shall be restored promptly at Contractor's
expense.
The Contractor shall not utilize methods of mobilization or execution of work that impacts private/public
areas excessively and/or in a manner that is unacceptable to the City. Contractor shall ensure that all
ITB#08-09-036 Page 24 of 41
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May 2009
private and/or public areas impacted by the mobilization, stock piling, or lack of coordination as
interpreted by the City are restored at no cost to the City.
A. Only damaged areas of swales or private property shall be replaced. Where sidewalks require
to be elevated above existing grade, swales shall be graded to a 12 to 1 fill slope with sod.
B. Sodded areas shall have any compaction relieved, raked smooth and rocks or debris removed.
D. Areas along street and sidewalk shall be 2 inches below that surface so installed sod will be
level with that surface.
E. Sod will be laid tightly together, and cut to a uniform edge along hard surfaces and around trees
or palms. The sod around trees or palms shall be laid encircling to within 18 inches, or up to the
berm surrounding newly installed trees or palms.
F. Sod shall be watered within one hour of installation and shall be maintained moist.
03.2003 QUALITY ASSURANCE
A. No sub-par sod, or broken pieces will be accepted, and shall be removed from the site daily.
B. No yellow sod will be accepted.
C. Sod shall not be pieced together with scraps that do not sufficient roots to sustain growth.
D. Contractor is responsible for his own square foot take-offs to provide 100% sod coverage
throughout the scope of the project.
E. Rejected areas will be removed and replaced immediately, and all sod maintained until final
acceptance.
END OF SECTION
032000
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032100
PAVEMENT
03.2101 PAVEMENT
A. Pavement repairs of driveway approaches and section of driveways effective by installation of
sidewalks shall be re-installed with one inch (1") of asphalt in accordance with the FDOT
Manual of Uniform Minimum Standards for Design, Construction & Maintenance for Streets &
Highways, latest edition.
B. Concrete repairs shall be limited to damage which results as part of construction and elevation
changes of the new sidewalk.
03.2102 EXECUTION
A. Contractor shall repair asphalt/concrete driveway approaches where existing approaches are
damaged by construction process. Contractor shall photograph all existing approaches and
sidewalks prior to starting construction or risk repairing at his cost.
03.2103 QUALITY ASSURANCE
A. Testing and Inspection of Installation
1. The City will inspect the installation. If any asphalt or concrete is found to not be
installed adequately, the Contractor will be required to remove and replace promptly.
Upon notifications from the contractor, the City will perform a re-inspection. Should
additional asphalt be found to be unsatisfactorily installed, and additional inspections
are required,these inspections shall be at Contactor's cost, at the discretion of the City.
END OF SECTION
032100
ITB#08-09-036 Page 25 of 41
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May 2009
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032200
TREES
03.2201 MATERIALS
A. Live Oaks, Mahogany, Crape Myrtle, Silver Buttons shall be graded Florida #1 or better.
B. Ten to Twelve foot (10'— 12') Oaks shall have a minimum spread of five foot (5) and a
caliper of two inches (2").
03.2202 INSTALLATION
A. Trees shall be installed in a straight line.
B. Bottom of planting hole shall be scarified to a minimum depth of eight inches (8"),
breakthrough and loosen all hardpan (remove if necessary to facilitate drainage).
C. Set tree level with its original grade or slightly higher no more than 1"to 2".
D. Backfill planting hole after tree is set with soil consisting of a homogeneous mixture of:
40% sand, 45% peat moss, 15% pine bark and mixed with: 50% with the excavated
soil from the planting site.
E. Tree shall be thoroughly watered in to eliminated any and all air pockets.
F. A six inch (6") high rim of dirt shall be installed around excavated hole to form a saucer
shape, which will hold water around the rootball.
F. Fertilizer Agriform tablets 20-10-5, six (6) per tree shall be applied during backfilling of
hole.
H. A three (3") layer of mulch shall extend from the outside rim to the saucer to three
inches (3") away from the base of the tree.
I. Tree shall be braced using three (3) 2" x 4" x 8" stakes attached with black rubber hose Y:"
dia. tied with doublestrand 12 gauge galvanize wire.
03.2203 POST MAINTENANCE
A. Contractor is responsible for all maintenance of the tree during the warranty period of
the one-year. This includes but is not limited to: weeding, re-mulching, re-staking,
pruning, (if required), retention saucer repair, etc.
END OF SECTION
032200
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032300
IRRIGATION
03.2301 CONDITONS
A. Contractor is responsible for identifying any irrigation piping that residents may have either in
the swale or along the existing sidewalk. Any irrigation piping, sprinklers or wiring must be
replaced to the residents'satisfaction.
ITB#08-09-036 Page 26 of 41
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May 2009
B. Contractor shall identify and document all locations and notify the City's authorize personnel of
any existing irrigation systems. Documents will be used by the City's authorize personnel for
inspection to verify satisfactory repairs or replacements.
03.2302 INSTALLATION
A. Any piping that is removed shall be replaced with equal size PVC; PR160 or PR200. Schedule
40 PVC fittings shall be used.
B. Sprinklers shall be Rainbird 1804, mounted with swing joints, with the appropriate pattern of
nozzle (see detail 1804)
1804 DETAIL
9 2Inch
Min.
�7SWK4NnGJ"0fNT
END OF SECTION
03230
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032400
FENCING
03.2401 CONDITONS
A. Contractor is responsible for identifying any existing fencing that residents may have either in
the swale or along the existing sidewalk. Any fencing must be relocated to the City's
satisfaction.
B Contractor shall identify and document all locations and notify the City's authorize personnel of
any existing fences. Documents will be used by the City's authorize personnel for inspection to
verify satisfactory re-location.
03.2402 INSTALLATION
C. Any fencing that is removed shall be replaced with like material or re-located in compliance
with applicable codes and regulations.
D. Contractor shall adjust heights of existing fence gates when the sidewalk elevation conflicts with
their use.
END OF SECTION
03240
ITBk08-09-036 Page 27 of 41
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May 2009
Jls4iudions for, i
NOTE :
TOP OF TREE BALL TO BE
SET APPROX. 4" BELOW
GRADE. SLOPE GRADE FROM
APPDX. 24" OUTSIDE TREE
BALL TO PROVIDE FOR THE
WATER RETENTION BASIN. j
: j
� I
2" MULCH BLACK 1/Z" DIA. RUBBER
HOSE TIED w/ DOUBLESTRAND
FINISH GRADE 7 12 9a. GALV. WIRE.
3" by B' LONG
� CYPRESS
PROP PROP POLE.
r WATER RETENTION AREA
24" 24' —SLOPE
18" PLA T TABLET
SEE SPEC,
FOR REQUIRED
QUANTITY
AR ES WI H PREPARED PLANTING SOIL
PLANT BALL
SECTION
PLANTING DERAIL — TREE WITH STAKES
1'=Z" CALIPER
ITB#08-09-036 Page 28 of 41
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May 2009
BID FORM
PROJECT: REPLACEMENT & INSTALLATION OF SIDEWALKS
CITY OF MIAMI GARDENS
ITB #-08-09-036 — May 21, 2009
BID SUBMITTED TO: CITY OF MIAMI GARDENS
1515 NW 167T" Street#200
Miami Gardens, Florida 33169
BID SUBMITTED BY:
Phone Fax
E-Mail:
Price per UOM Est. Total
Items Quantity
Bonds Projects>$160,000 $
New 4' wide Sidewalk 4" $ Linear Ft. 2,830
depth (includes restoration)
New 4' wide Sidewalk 6" $ Linear Ft. 700
depth (includes restoration
New 5' wide Sidewalk 4" $ Linear Ft. 32,100
depth (includes restoration)
New 5' wide Sidewalk 6" $ Linear Ft. 590
depth includes restoration)
New 6'wide Sidewalk 4" $ Linear Ft. 2,100
depth (includes restoration
New 6' wide Sidewalk 6" $ Linear Ft. 12,250
depth (includes restoration)
Curb & Gutter Type F $ Linear Ft. 1,500
Curb & Gutter Type D $ Linear Ft. 1,500
Tree Root $ Per tree 50
Pruning/Biobarrier
includes restoration
Tree Removal
Dia. @ breast hgt.4.5'
above grade 0 to 8" $ Per tree 10
8"+ to 18" $ Per tree 10
1811+ to 30" $ Per tree 20
30" + $ Per tree 20
includes restoration
Live Oak Fla. #1 10'-12' $ Per tree 15
overall height (includes
restoration
Mahogany Fla. #1 10'-12' $ Per tree 10
overall height (includes
restoration
Crape Myrtle Fla. #1 10'- $ Per tree 10
12' overall height
includes restoration)
ITB#08-09-036 Page 29 of 41
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May 2009
Cont.
Silver Buttonwood Fla. $ Per tree 10
#1 10'-12' overall height
includes restoration)
Handicap Ramps @ $ Linear Ft. 130
existing Sidewalk
includes restoration
Handicap Ramps @ New $ Linear Ft. 45
Sidewalk (inc. restoration)
R.O.W. Survey (to $ Per1/2 block 20
establish property lines
4" Thick 4' wide $ Linear Ft. 600
Sidewalk Flag
Removal/Disposal/install
6" Thick 4' wide $ Linear Ft. 150
Sidewalk Flag
Removal/Disposal/install
Curb Cuts (inc. $ Each 510
restoration
4" Thick 5' wide $ Linear Ft. 5100
Sidewalk Flag
Removal/Disposal/install
6" Thick 5' wide $ Linear Ft. 3000
Sidewalk Flag
Removal/Disposal/install
4" Thick 6' wide $ Linear Ft. 200
Sidewalk Flag
Removal/Disposal/install
6" Thick 6' wide $ Linear Ft. 160
Sidewalk Flag
Removal/Disposal/install
Relocation Fence $ Linear Ft. 50
Irrigation Parts $ Pipe/Linear Ft 1000
Sch. 40 PVC Pipe $ Rainbird/swing 100
Rainbird/swing joints joints/each
Compaction Test $ Each 50
Raise Utilities Access $ Each 50
(includes sewer cleanouts,
water meters, manholes,
water values
The above proposals includes the total cost to complete the Work including but not limited to
materials (i.e. vegetation, concrete, asphalt, etc.), labor, equipment, bonds, etc. indicated in
the drawings, specifications, addenda, and any other contract documents.
I. NOTES TO BIDDERS:
1. Bidder shall fill in the entire Bid Form, No spaces are to be left blank.
2. The City reserves the right to utilize any combination of the base proposals, add
alternates as they so desire to achieve the proper balance between the required
improvements, desired improvements, and City's available project budget.
ITBt108-09-036 Page 30 of 41
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May 2009
II. BIDDER'S REPRESENTATION
1. The undersigned BIDDER proposes and agrees, if this Proposal is accepted, to
enter into an agreement with CITY to perform and furnish all Work as specified or
indicated in the Bid Documents for the Proposed price and within the Bid times
indicated in this Proposal and in accordance with the other terms and conditions of the
Documents.
2. BIDDER accepts all of the terms and conditions of the Advertisement or
Invitation To Bid and General/Special Conditions, including without limitation those
dealing with disposition of Proposal security. This Proposal will remain subject to
acceptance for ninety (90) days after the day of Bid opening.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the
Documents that:
(A) BIDDER has examined and carefully studied the Bid Documents and the
following Addenda receipt of all which is hereby acknowledged: (List Addenda by
Addendum Number and Date)
(B) BIDDER is familiar with and is satisfied as to all federal, state and local
Laws and Regulations that may affect cost, progress, performance and furnishing of
the Work.
(C) BIDDER has given CITY'S Purchasing Agent written notice of all
conflicts, errors, ambiguities or discrepancies that BIDDER has discovered in the
Documents and the written resolution thereof by CITY is acceptable to BIDDER, and
the Documents are generally sufficient to indicate and convey understanding of all
terms and conditions for performing and furnishing the Work for which this Proposal is
submitted.
(H) This Proposal is genuine and not made in the interest or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with any
agreement or rules of any group, association, organization or corporation; BIDDER
has not directly or indirectly induced or solicited any other BIDDER to submit a false or
sham Proposal; BIDDER has not solicited or induced any person, firm or corporation
to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any
advantage over any other BIDDER or over CITY.
4. BIDDER agrees that the Work: will be substantially complete per schedule
within the Documents and completed and ready for final payment in accordance with
the Documents within agreed upon, per each task order, in consecutive calendar
days.
5. The following documents are attached to and made a condition of this Proposal:
(A) A tabulation of Subcontractors, Suppliers, if applicable and other
persons and organizations required to be identified in this
Proposal
(B) Required CONTRACTOR'S Qualification Statement with support
data
ITB#08-09-036 Page 31 of 41
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May 2009
(C) Statement of BIDDER'S experience
(D) References, Insurance Certificates, Licenses
6. Communications concerning this Bid shall be addressed to:
The address of BIDDER indicated below
The following address:
7 Terms used in this Bid which are defined in the General Conditions or
Instructions will have the meanings indicated in the General Conditions or Instructions
SUBMITTED on 2009
State CONTRACTOR License No.
If PROPOSER is:
An Individual
By (SEAL)
(individual's Name)
doing business as
Business address
Phone & Fax No. P F
E-Mail:
A Partnership
By (SEAL)
(Firm Name)
(General Partner)
Business address
Phone & Fax No. P F
A Corporation
By (SEAL)
(Corporation Name)
(State of Incorporation)
By
(Name of Person Authorized to Sign)
(Title)
(Corporate Seal)
Attest:
(Secretary)
Business address
Phone & Fax No. P F
ITBM08-09-036 Page 32 of 41
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May 2009
Date of Qualifications to do business is
-
A Joint Venture
By
(Name)
(Address)
By (SEAL)
(Name)
(Address)
Phone & Fax number and Address for receipt of official communications
(Each joint venturer must sign. The manner of signing for each individual, partnership and
corporation that is a party to the joint venture should be in manner indicated above)
The following individuals are the designated contacts assigned to the City:
REGULAR WORK HOURS:
Name:
Address:
Telephone: U
AFTER WORK HOURS,WEEKEND& HOLIDAYS:
Name:
Address:
Telephone: (_)
How did you learn about this solicitation:
Daily Business Review
City's Web Site
DemandStar
Other, please list
IT3N08-09-036 Page 33 of 41
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May 2009
STATEMENT OF EXPERIENCE OF BIDDER
The Bidder is required to state below what Work of similar magnitude is a judge of his experience, skill and
business standing and of his ability to conduct the Work as completely and as rapidly as required under the
terms of the Contract.
PROJECT AND LOCATION REFERENCE
(1)
(2)
(3)
(4)
(5)
(6)
DATE BIDDER
BY:
ITB#08-09-036 Page 34 of 41
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May 2009
REFERENCES
As specified in the Special Conditions of this Bid Document,Bidders are to present the details of a
minimum of five(5) references of similar work. (Additional references may be submitted on a separate
sheet)
COMPANY NAME,ADDRESS,CITY, STATE,ZIP
PHONE& FAX NUMBER
Company Name:
Address:
Contact Name:
Phone: Fax:
Company Name:
Address:
Contact Name•
Phone: Fax:
Company Name:
Address:
Contact Name•
Phone: Fax:
Company Name:
Address:
Contact Name•
Phone: Fax:
ITB#08-09-036 Page 35 of 41
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May 2009
PROJECT; REPLACEMENT & INSTALLATION OF SIDEWALKS
OWNER: CITY OF MIAMI GARDENS
CONSULTANT:
INSTRUCTIONS
A. All questions are to be answered in full, without exception. If copies of other
documents will answer the question completely, they may be attached and clearly
labeled. If additional space is needed, additional pages may be attached and
clearly labeled.
B. The City of Miami Gardens shall be entitled to contact each and every
person/company listed in response to this questionnaire. The bidder, by
completing this questionnaire, expressly agrees that any information concerning
the bidder in possession of said entities may be made available to the City.
C. Only complete and accurate information shall be provided by the bidder. The
bidder hereby warrants that, to the best of its knowledge and belief, the responses
contained herein are true, accurate, and complete. The bidder also acknowledges
that the City is relying on the truth and accuracy of the responses contained herein.
If it is later discovered that any material information given in response to a
questions was provided by the bidder, knowing it was false, it shall constitute
grounds for immediate disqualification, termination, or rescission by the City of any
subsequent agreement between the City and the bidder.
D. If there are any questions concerning the completion of this form, the bidder is
encouraged to contact Pam Thompson, CPPO, Procurement Manager, facsimile:
(305) 622-8001, e-mail: pthompson@miamigardens-fl.gov.
ITB#08-09-036 Page 36 of 41
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May 2009
QUESTIONNAIRE
Bidder's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation, answer this:
When Incorporated:
In what State:
If Foreign Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice President's Name:
Treasurer's Name:
Members of Board of Directors:
If a Partnership:
Date of Organization:
General or Limited Partnership*:
Name and Address of Each Partner:
Name Address
ITB#08-09-036 Page 37 of 41
Install Sidewalks
May 2009
1.
2.
3.
'Designate general partners in Limited Partnership
1. Number of years of relevant experience in operating similar business:_
2. Have any similar agreements held by bidder for a similar project to the proposed
project ever been canceled?
Yes ( ) No ( )
If yes, give details on a separate sheet.
3. Has the bidder or any principals of the applicant organization failed to qualify as a
responsible bidder, refused to enter into a contract after an award has been made,
failed to complete a contract during the past five (5) years, or been declared to be in
default in any contract in the last five (5) years?
If yes, please explain:
4. Has the bidder or any of its principals ever been declared bankrupt or reorganized
under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation deemed
necessary.
5. Person or persons interested in the proposal and Questionnaire Form
(have) (have not) been convicted by a Federal, State, County or Municipal
Court of any violation of law, other than traffic violations. To include stockholders over
ten percent (10%). (Strike our inappropriate words).
Explain any convictions on a separate sheet.
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B. List all completed lawsuits:
C. List all judgments from lawsuits in the last five years:
D. List any criminal violations and/or convictions of the proposer and/or any of its
principals:
ITBN08-09-036 Page 38 of 41
Install Sidewalks
May 2009
7. Conflicts of Interest. The following relationships are the only potential, actual or
perceived conflicts of interest in connection with this proposal: (If none, so state).
The bidder understands that information contained in this Questionnaire will be relied upon by
the City of Miami Gardens in awarding the proposed Agreement and such information is
warranted by the bidder to be true. The undersigned bidder agrees to furnish such additional
information, prior to acceptance of any proposal relating to the qualifications of the bidder, as
may be required by the City Manager.
The bidder further understands that the information contained in this questionnaire may be
confirmed through a background investigation conducted by the Miami Gardens Police
Department. By submitting this questionnaire, the bidder agrees to cooperate with this
investigation, including but not necessarily limited to fingerprinting and providing information
for credit check.
I certify that the information and responses provided on this Questionnaire are true, accurate
and complete. The Owner of the Project or its representatives may contact any entity or
reference listed in this Questionnaire. Each entity or reference may make any information
concerning the Contractor available to the Owner.
Dated 20_
ITB#08-09-036 Page 39 of 41
Install Sidewalks
May 2009
By: /
(Signature) (Print name)
Address:
Telephone: O Fax: O
E-Mail:
Social Security Number(OR)Taxpayer Identification Number(TIN):
By: /
(Signature) (Print name)
Address:
Telephone: Fax:
Taxpayer Identification Number(TIN/EIN):
State Under Which Corporation Was Chartered:
Corporate President:
(Print Name)
Corporate Secretary:
(Print Name)
Corporate Treasurer:
(Print Name)
CORPORATE SEAL Attest By:
Secretary
ITB#08-09-036 Page 40 of 41
Install Sidewalks
May 2009
DRUG FREE WORKPLACE
Preference shall be given to businesses with drug-free workplace programs. Whenever two or more
Bids which are equal with respect to price, quality, and service from businesses that are not located
within the City of Miami Gardens are received by the City for the procurement of commodities or
contractual services, a Bid received from a business that certifies that it has implemented a drug-free
workplace program shall be given preference in the award process. In order to have a drug-free
workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
Bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on
the commodities or contractual services that are under Bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five(6)days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
Vendor's Signature
ITB#08-09-036 Page 41 of 41
Install Sidewalks
May 2009
VF '9 Request for Taxpayeroiee term to the
br2005 Identification Number and Certlflcatlon regaeater.oe not
as TBaYMy6auoe send to the IRS.
s(a stown on yourIncome tax robin)iness nacre,a derarera earn above
ck BPMOPrais box: Osae ProPaetur Corpaatbn ❑ Partneyrq ❑ Other► ................. � from rookup
oldng
ms(nhmbe,Nae6 anal apt a sae no.) Raqueate'c name and addraw(optlonal)
,ateta,and LP codeaonamt mmbMs)bens(opuonaf) _
Ta rx ldennfictttbn Number N
Enter your TIN in the appropriate box.The TIN provided must match the mme given on Lire 1 to avoid eoeW asorally Maslowbackup withholding,For Individuals,this is your social secant number(SSW However,for a resident
alien,sole Proprietor,or dkrege led MAY,see the Pan I instructions on page S.For other entitles,it is
your emPloYer kferig9catlon number(E1NI.t you do not have a number,see How to get a TIN on page 3. or
Note.9 the account is In more than one name,see the chart on page 4 for gukaikes m whose EmPMY+r iderrtllloseon nharhber
number to enter.
CerlNiCeUOn
Under Penalties of Perjury.I certify that
1. The number shown on this form b my correct taxpayer low cation number(or 1 am waiting fora number to bo issued to me),and
2. I am rrot shlbjabt to backup withholding because:(a)I am exempt from backup withholding,or 0)1 have not beat notified the Internal
notified me die 1 emSrho that 1 am Subject to backup withholding as a result of a fMure to report at interest or dNkaMs,or(0 the IRS has
longer subject to backup withholding,and
3. 1 am a U.S.Person Oncluding a U.S.resident a ien).
C0111111cation Instructions.You must moss out hem 2 above if you have been notified by the IRS that you are currently subject to backup
wlthf101dlrp because you have failed to report all Interest and dividends on your tax return.For reel estate irsnsectons.Item 2 does not apply.
For mortgage interest paid,acquisition or abandonment of secured Property.cancellation of debt,conlAbutons 10 an Individual retirement
arrangement OM,and generally,Payments other than Interest and dividends,you fie not required to sign the CertMcatlon,but you must
Provide your correct TIN.(See the instructions on page 4.)
Sign shprutura
Here us.Paean ► cote ►
Purpose of Form a An Individual who is a citizen or mskerrt of the United
A person who is required to tie an krlormallon return with the States,
IRS, must obtain your correct taxpayer Identification number e A partnership.CWPoratlon,Company,Of association
(TIM to report, for example,income paid b you,real estate created or organized In the United States or under the laws
.. transactions, mortgage kitereat you paid,acquisition or of the United States,or
abandonment of secured property,cancellation of debt,or a Any estate(other then a foreign estate)or trust. See
contributions you made to an IfiA. Regulations sections 301.7701-5(a)and 7(s)for addhlonal
U.S. person.Use Form W-9 Only 9 you are a U.S. person information.
OnclMkngr�arerr k a(mlbn to provide you correct TIN to the Special rules for Pnlinertrhips.partnerships that conduct a
p?nso^ requester)and,when applicable,to: trade or business in the United States are generally required
1.Certify,that the TIN you are giving IS correct(or you are to pay a withholding tax on any foreign partners'share of
waiting for a number to be Issued), Income from such buslrtess. Further, In Certain cases where a
2.Certify that you are not subject to backup withholding,or Form W-9 has not been received,a partnership Is requited to
3-. Claim exemption from backup withholding If you are a presume that a partner Is a foreign person,and.pay the
U.S. exempt payee- - withholding tax.Therefore,0 you are a U.S.person that is a
In 3 above, t applicable,you are also certifying that as a partner In a partnership conducting a trade or business in the
U.S.person,your allocable share of any Partnership Income Unied States,provide Form d avoid
to the partnership to
y
from a U.S.trade or business is not subject to the share f your U.S.status and avoid withholding on your
withholding tax on foreign partners'share of effectively share of partnership inc�orne..
connected Income. The person who gives Font W-9 to the partnership,for -
Noll It a requester gives you a form other than Forth W-9-to Purposes of establishing its U.S.status and avbknng
request your TIN,you must use the requester's form it it is - withholding on its ahodable share of net income from the
substantially similar to this Form W-9., partnership conducting a trade or business in the United
For federal tax purposes,you are considered a person if you r a h'the following cases;
are: •'The U.S.owner of a disregarded entity and not the entity,
Cat.No.10231x Forn,W-9 (Rw.17:00a)
; 71
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dik City Of Dania Beach
Department of Public Services
October 14, 2009
Tran Construction, Inc.
1000 NW 541h Street
Miami, FL 33127
Re: Southeast Florida Governmental Purchasing Cooperative Group
Bid/RFP No.: ITB#08-09-036
Tran Construction, Inc.,
The City of Dania Beach is requesting a signature confirming the below statement:
Tran Construction, Inc. agrees to allow the City of Dania Beach to "piggy back" the Southeast Florida
Governmental Purchasing Cooperative Group Bid # 08-09-036.
TRAN CONSTRUCTION, INC. ACCEPTED FOR CITY BY:
Signature Date Signature Date
Printed Name Printed Name
P.O. Box 1708, Dania Beach, FL 33004 ' Phone (954) 924-3742 ' Fax (954) 923-1109