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HomeMy WebLinkAbout205052 - MINUTES - CRA MINUTES OF MEETING CITY OF DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY WEDNESDAY, NOVEMBER 4, 2009 — 6:00 P.M. 1. Call to Order/Roll Call Chairman Castro called to meeting to order at 6:00 p.m. Present: Chairman: Anne Castro Vice-Chairman: C.K. "Mad' McElyea Board Members: Walter Duke Albert Jones CRA Executive Director: Jeremy Earle City Attorney: Thomas Ansbro CRA Secretary: Louise Stilson Absent: Board Member: Bob Anton Board Member Jones motioned to excuse the absence of Board Member Anton; seconded by Vice-Chairman McElyea. The motion carried unanimously. 2. Approval of Minutes Board Member Jones motioned to approve the minutes from September 2, 2009 and September 22, 2009; seconded by Vice-Chairman McElyea. The motion carried on the following 4-0 Roll Call vote: Board Member Duke Yes Vice-Chairman McElyea Yes Board Member Jones Yes Chairman Castro Yes 3. CRA Update Jeremy Earle, Executive Director, noted he attended a conference last week which was very informative. He was pleased to hear the nice comments about our City which were made by others in attendance. Director Earle advised that we had a Feasibility Study done for the hotels in our downtown area. The Study focuses on three areas which are: the site owned by the Greenhill Development Company, the Pirates Inn and the Dania Beach Hotel. He indicated that the Study showed that the hotel proposed across from the parking garage will do extremely well in that location. Director Earle said that the current hotel occupancy in Dania Beach is 74 percent, which is extremely good considering the economic conditions. He noted that the Feasibility Study is available on the City Web Site. Board Member Jones clarified with Director Earle that the Feasibility Study would give a developer an idea of how well a hotel would fit in our City. Director Earle responded for Vice-Chairman McElyea that there are a few other sites where developers are interested and our Study would help them make that decision. Board Member Duke confirmed with Director Earle that the cost of the report prepared by Interim Hospitality Consultants was $8,000. The firm advised that the next update to the report would be done in about a year, at approximately half the price. 4. Developers Agreement Jeremy Earle, Executive Director, asked John Kendrick and Kim Briesemeister to come to the podium. He noted that the Development Agreement primarily deals with the 437 space parking garage and that all parties seem pleased with it. Director Earle advised that both the parking garage and the Library project go hand in hand. The Agreement also addresses the office-retail and the future hotel project. Board Member Duke clarified with Director Earle that the Development Agreement was reviewed by Jamie Cole for Weiss Scrota, and by City Attorney Ansbro for the City. John Kendrick, Weiss Scrota Helfinan, et al, noted the focus of the Agreement is in conformance with the LOI. The joint public/private parking garage will service the Library, City Hall and the future hotel. He advised that construction is slated to begin after January 25, 2010 and the developer is required to submit 65 percent completed construction documents by December 25, 2009. The cost of the parking garage is a guaranteed maximum price of$6M and any amount over this price would be borne by the developer. Mr. Kendrick indicated that substantial completion of the parking garage is scheduled for September 24, 2010. The Development Agreement also contemplates the ground lease by the City of Dania Beach of approximately .6 acres of the Parcel 109 property for 49 years, with three 10-year renewal options. The developer will also construct a hotel and entry roadway which should be completed by January 1, 2015. He noted that under the terms of the Agreement, the City and the CRA have the right to terminate it within 7 days. Board Member Duke questioned if we had an alternative plan in the event the parking garage was not completed in time. Also, he would like to have a critical path of all relevant dates and requirements. Mr. Kendrick will begin to prepare the list of dates and forward it to Director Earle in the next couple of days. Minutes of Regular Meeting 2 City of Dania Beach Community Redevelopment Agency Wednesday,November 4,2009—6:00 p.m. Director Earle noted a Construction Representative will be hired to handle the overview of the construction project. Board Member Jones motioned to approve the Developers Agreement; seconded by Board Member Duke. The motion carried on the following 4-0 Roll Call vote: Board Member Duke Yes Vice-Chairman McElyea Yes Board Member Jones Yes Chairman Castro Yes RESOLUTION #2009-CRA-008 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY, AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO EXECUTE THE DEVELOPMENT AGREEMENT WITH DOWNTOWN DANIA BEACH DEVELOPMENT, LLC; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution #2009-CRA-008. Board Member Jones motioned to adopt Resolution #2009-CRA-008; seconded by Board Member Duke. The motion carried on the following 4-0 Roll Call vote: Board Member Duke Yes Vice-Chairman McElyea Yes Board Member Jones Yes Chairman Castro Yes Director Earle thanked Hank Thomas, The Greenhill Development Company, for partnering with the City of Dania Beach. Chairman Castro echoed Director Earle's comments and noted we look forward to a nice and happy relationship. She said this is the spark we need in our downtown center which will drive some economic development and provide the quality of service that Dania Beach has been wanting for a long time. Chairman Castro thanked all those involved in the preparation of this document. 5. Continuine Services Contract for Landscape Architectural Services 5.1 Bid Award Jeremy Earle, Executive Director, noted the RFQ for Continuing Services received 16 responses. He explained that this contract would allow us to choose consultants for the various initiatives we have in our CRA. The Committee recommended accepting 15 of the proposals for use in the CRA district. Director Earle indicated that all of the firms are qualified, and this will allow us the opportunity to provide work to the smaller firms, in addition to some of the larger firms. Board Member Duke motioned to accept CRA Director Earle's recommendation; seconded by Board Member Jones. The motion carried on the following 4-0 Roll Call vote: Minutes of Regular Meeting 3 City of Dania Beach Community Redevelopment Agency Wednesday,November 4,2009—6:00 p.m. Board Member Duke Yes Vice-Chairman McElyea Yes Board Member Jones Yes Chairman Castro Yes 5.2 Approval of Contract Agreement Jeremy Earle, Executive Director, noted he received a proposal from the IBI Group for the US I Right-of-Way Hardscape, Landscape & Irrigation Improvements, and Gateway & Regulatory Signage Construction Drawings. He indicated the drawings could take approximately 45 days. Board Member Duke confirmed with Director Earle that the Board will have an opportunity to review the drawings before they are finalized. Board Member Duke motioned to approve the agreement with the IBI Group for $85,074; seconded by Vice-Chairman McElyea. The motion carried on the following 4-0 Roll Call vote: Board Member Duke Yes Vice-Chairman McElyea Yes Board Member Jones Yes Chairman Castro Yes 6. KHA Contract—Expanded Payment in Lieu Jeremy Earle, Executive Director, advised he received a proposal for an addendum to the existing agreement with Kimley Horn and Associates. The addendum would: Identify Development/Redevelopment areas; Identify Land Values; Develop Recommended Payment-in- Lieu within Each District; and Develop Rrecommended Land Development Code Language. The cost for the additional scope of services is $9,000. Pooma Bhattacharya, Urban Planner, Kimley-Horn and Associates, explained the project. She advised that the study is 75 percent complete and they have shared their findings with the CRA and the Community Development Department, who have seen the potential to apply them to other areas of the CRA and beyond. Ms. Bhattacharya indicated that a workshop would be scheduled with the CRA Board to review the project. Board Member Jones motioned to approve the Expanded Payment-in-Lieu proposal from Kimley Horn and Associates for$9,000; seconded by Vice-Chairman McElyea. The motion carried on the following 4-0 Roll Call vote: Board Member Duke Yes Vice-Chairman McElyea Yes Board Member Jones Yes Chairman Castro Yes 7. Calvin Giordano and Associates Contracts Jeremy Earle, Executive Director, noted we received three proposals from Calvin Giordano and Associates, as follows: Minutes of Regular Meeting 4 City of Dania Beach Community Redevelopment Agency Wednesday,November 4,2009—6:00 p.m. 7.1 City Hall Plat Director Earle noted that in order to remove some language from the City Hall plat that our attorneys found to be restrictive, we are planning to re-plat this property and possibly Fire Station#1. He indicated that Calvin Giordano and Associates (CGA) found out that West Dania Beach Boulevard is in the trafficway plan. Their proposal includes a Waiver of Trafficway Plan Dedication and the Plat Processing. Board Member Duke motioned to approve the agreement with Calvin Giordano and Associates for the City Hall Plat in the amount of $44,720; seconded by Vice-Chairman McElyea. The motion carried unanimously. 7.2 US Route 1 and Aerial Survey Director Earle advised that this project will address the landscaping improvements along Federal Highway, required by the Department of Transportation (DOT). The proposal from CGA includes Professional Surveying Services. Board Member Duke motioned to approve the agreement with Calvin Giordano and Associates for the US Route 1 and Aerial Survey in the amount of $28,160; seconded by Vice-Chairman McElyea. The motion carried unanimously. 7.3 Legal Description of CRA Boundaries as required by Broward County Director Earle advised that Broward County has requested a new legal description of the CRA boundaries before they would approve the Plan. He indicated that Broward County is willing to put this item on their agenda subject to our submitting a revised legal description. Board Member Duke motioned to approve the agreement with Calvin Giordano and Associates for the CRA Expanded Legal Description in the amount of$8,670; seconded by Board Member Jones. The motion carried unanimously. 8. The Mellgren Planning Group Contract- RAC Jeremy Earle, Executive Director, noted he received a proposal from The Mellgren Planning Group for the land use amendment to the Regional Activity Center (RAC). He stressed the importance to have this amendment completed by November, 2010. The proposal is a not to exceed cost of$27,250. In addition, the City will also need to pay an $11,611 fee to the Broward Planning Council, plus an estimated $4,000 for mailing notices. Michelle Mellgren, The Mellgren Planning Group, explained that Hometown Democracy is an initiative to have the general public involved in approving comprehensive plan amendments. She noted that the Broward County Planning Council is also concerned about Hometown Democracy and is amending its schedule so that the next round of land use plan amendments Minutes of Regular Meeting 5 City of Dania Beach Community Redevelopment Agency Wednesday,November 4,2009—6:00 p.m. occurs before the referendum in November, 2010. Ms. Mellgren indicated that they recommend accelerating the process to consider amending the RAC now to add commercial intensity. Board Member Jones motioned to approve the additional services of The Mellgren Planning Group; seconded by Vice-Chairman McElyea. The motion carried on the following 3-1 Roll Call vote: Board Member Duke No Vice-Chairman McElyea Yes Board Member Jones Yes Chairman Castro Yes Chairman Castro explained that the water supply problems are becoming a bigger challenge. She noted she will ask City Manager Baldwin to provide an update on this issue at the next City Commission meeting. Chairman Castro pointed out that the problem is the negotiation with the City of Hollywood and what the costs would be. Ms. Mellgren noted that they are not going to start working on this amendment to the RAC until the water issue is resolved. Board Member Duke asked Director Earle for the top three issues that the Board could help him with. Director Earle noted that the RAC and the CRA expansion are extremely important. He confirmed that bringing the Project Management person on board will also help him. Director Earle remarked that without the RAC, a lot of the CRA plans will not move forward. City Attorney Ansbro advised that City staff met with City of Hollywood officials yesterday to discuss the water supply issues. He noted that they are aware of the urgency to resolve this matter. City Attorney Ansbro indicated that they may meet again tomorrow. Bob Daniels, Community Development Director, clarified for Board Member Duke that we could not predict how much money we would need. He noted that after several conversations with the South Florida Water Management District and the City of Hollywood, he is positive that we will be spending real money; however, he has no idea where the funds will come from. Chairman Castro noted that it is hard to determine the amount of capital we will need, it would depend on the agreement commencement date. She noted that the City of Hollywood is looking at two options. Board Member Duke noted that he wants real time information, no delays, so the Board can help to the extent that they can. 9. Adiournment Chairman Castro adjourned the meeting at 6:41 p.m. Minutes of Regular Meeting 6 City of Dania Beach Community Redevelopment Agency Wednesday,November 4,2009—6:00 p.m. ATTEST: COMMUNITY REDEVELOPMENT AGENCY LOUISE STILSON, CMC ANNE CASTRO CRA SECRETARY CHAIRMAN—CRA Approved: January 14, 2010 DAN1A BEACH Minutes of Regular Meeting 7 City of Dania Beach Community Redevelopment Agency Wednesday,November 4,2009—6:00 p.m.