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R-2010-053 Change Order #1 in connection with the Design/build agreement of the Dania Beach Library
RESOLUTION NO. 2010-053 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING CHANGE ORDER #1 IN THE AMOUNT OF TWENTY-THREE THOUSAND FORTY ONE DOLLARS ($23,041.00) IN CONNECTION WITH THE DESIGN/BUILD AGREEMENT OF THE DANIA BEACH LIBRARY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on April 28, 2009, the City Commission approved a Design/Build Agreement with D. Stephenson Construction, Inc., for the construction of the new Dania Beach Library in the amount of Three Million Nine Thousand Two Hundred Thirty Two Dollars ($3,009,232.00); and WHEREAS, the agreement anticipated and included the Site Plan, Building Plan and Elevations for the construction of the library; and WHEREAS, modifications to include additional services are needed to the Master Site Plan; and WHEREAS, the modifications resulted in Change Order No. 1, dated February 3, 2010, which reflects the changes in the Master Site Plan for construction of the Library; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That Change Order No. 1, dated February 3, 2010, related to the Design/Build Agreement for the construction of the new Dania Beach Library in the amount of Twenty Three Thousand Forty One Dollars ($23,041.00) is approved for additional services. A copy of Change Order No. 1 is attached as Exhibit"A". Section 2. That the funding for Change Order No. 1 will be charged to Capital Building Improvement, Account No. 301-1800-519-62.10. Section 3. That all Resolutions or parts of Resolutions in conflict with any portion of the provisions in this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and become effective immediately upon its passage and adoption. PASSED AND ADOPTED on April 14, 2010. C. K. MC I YEA MAYOR-COMMISSIONER A EST:, 9�P��sFiesr pr� me LOUISE STILSON, CMC CITY CLERK ,�vowc ° APPROVED A T I ORM AND LEGAL IT � L C THO AS CITY A ORNEY 2 RESOLUTION#2010-053 D. STEPHENSON Transmittal Cover Sheet C onstructlan Inc. Detailed, Grouped by Each Transmittal Number Dania Beach Library Project# 09-004 D.Stephenson Construction, Inc. 100 West Dania Beach Boulevard Tel: 954.315.7020 Fax: 954.315.7030 Dania Beach,FL 33004 Date: Transmitted To Transmitted By Dominic Orlando Kevin Burke City of Dania Beach D.Stephenson Construction, Inc. 100 West Dania Beach Boulevard 6241 North Dixie Highway Dania Beach, FL 33004 Fort Lauderdale, FL 33334 Tel: 954.924.3740 Tel:954.315.7020 Fax:954.923.1109 Fax:954.315.7030 © Acknowledgement Required Package Transmitted For Delivered Via Tracking Number Approval Hand Delivered Item# Qty Item Reference Description Notes Status 001 1.00 Change Directive #01 Additional Services Master Submitted for Site Plan Coordination Approval 002 1.00 Change Order 001 #001 Additional Services Master Submitted for Site Approval Cc: Company Name -' Contact Name Copies Notes Remarks Dominic, Attached please find the revisedChnage Directive#1 AND Change Order#1 showing Robert Baldwin,City Manager on the Owner signature line. Please note that D. Stephenson has not charged any additional Project Management time for the Master Site Plan coordination. Thank you, rg 61� el Signature Signed Date Prolog Manager Printed on: 2/2 512 0 1 0 DStephenson Page 1 �_ STEPHEN50N February 3, 2010 Mr. Robert Baldwin, City Manager City of Dania Beach O 100 West Dania Beach Boulevard Dania Beach, FL 33004 RE: Change Directive Number 01 Project: Dania Beach Library—Job#9004 Dear Mr. Baldwin, Please find below our cost to provide the change described per owners request for Site Plan Coordination Meeting with Greenhill Development. See attached documentation for your review. This change will result in a future Change Order to the contract. PCO Number: 01 Date: February 3.2010 Description: Additional Services for Master Site Plan Coordination Proposed Amt: $23,041.00 Days Requested: 0 Please sign where indicated and return an original to our office. If you have any questions, please contact the undersigned at 954-315.7020 as soon as possible. Contractor: Owner: D. STEPHH//ENSON CONSTRUCTION, INC. City of D n�iai B ach By: �l 1l�0 — By 1 C S gnature S' nature Kevin Burke, Sr. Project Manager Robert Baldwin, City Manager " -2 zG/O �- / Date Date �"O� 31 Zalo 6241 N. Dixie Highway Suite 100. Fort Lauderdale, Fl.33334 Phone:954-315-7020 Fax:954-315-7030 U N O m c a ci of ai a 0 Q L .0 N 2 w 0 m L c a a O U E U a c Z 0 > r N m O c 0 ri vi m C > d m � � G d o K Q _rZ a (� E N 0 U a v0 a of of vi o 0 IF m a` E m az z t: Y m K 0 INC d C= M M Cl N N O mu S Lj aU' m Z` o m A !-' m r«m- Noaa cn m o C) 3 a=w y« m C m 2 m L N y m OI C Vi m C O) D' m � � a'�� E v« d E m u. 0 T � m m�U' 0 to m c a y E m m2 iv u, w v, o u^i '+mamma «o�'''m ood u o 0 0 # M c� c m Q O E E E a 0 m o ccS `-6£ Z E E E ow ry m C R Q rya O o c c c QH CE M— NN'mm o E c Lo E m"> U O C m 0 m 0 m C m ma m pj N m c am �F1 m U O c Lo C p mp m N 6 A m 6 m 0 0 w Ot C O y 2 m 0� m m m U m m N E U C (0 L 2 D m O G m `O a m a y E m a yJn m n$ C C¢ CAL.. 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STEPHENSON Prime Contract Change Order J Construction . Inc. Detailed, Grouped by Each Number Dania Beach Library Project# 09-004 D. Stephenson Construction, Inc. 100 West Dania Beach Boulevard Tel 954.315.7020 Fax 954.315.7030 Dania Beach,FL 33004 Date: 2/25/2010 To Contractor: Architect's Project No: City of Dania Beach Contract Date: 6/4/2009 100 West Dania Beach Boulevard Contract Number: 002 Dania Beach, FL 33004 Change Order Number: 001 The Contract is hereby revised by the following items: Master Site Plan Coordination Additional Services PCO Description Amount 001 Additional Services for Master Site Plan coordination 23,041 COST CODE 17201.000 The original Contract Value was.................................................................................................... 3,009,232 Sum of changes by prior Prime Contract Change Orders.............................................. 0 The Contract Value prior to this Prime Contract Change Order was........................................ 3,009.232 The Contract Value will be changed by this Prime Contract Change Order in the amount of.............. 23,041 The new Contract Value including this Prime Contract Change Order will be............................. 3,032,273 The Contract duration will be changed by............................................................................... 0 Days The revised Substantial Completion date as of this Prime Contract Change Order is..................... Cubellis SGR City of Dania Beach D.Stephenson Construction,Inc. ARCHITECT CONTRACTOR OWNER 1800 Eller Drive,Suite 500 100 West Dania Beach Boulevard 6241 North Dixie Highway Fort Lauderdale,FL 33316 Dania Beach, FL 33004 Fort Lauderdale,FL 33334 Address Address Address By Merrill RoInanik 11 By Robert Baldwin By Tim Talbert SIGNATURE GNAT'U/RE SIGNATURE DATE ATE l— — o2D D DATE 6)1 Prolog Manager Printed on: 3/3/2010 Dstephenson Page 1 tI cubellis • a,enilecfe _ Mte.k r tlsvgnem englnee:y ARCHITECTURAL & ENGINEERING SERVICES PROPOSAL Submitted to: Tim Talbert Chief Operations Officer D. Stephenson Construction 6241 North Dixie Highway Fort Lauderdale, FL 33334 Project: The Dania Beach Paul DeMaio Library ATP#1 - Redesign of Site Plan, Building Plan and Elevations in coordination with Greenhill Date: October 27, 2009 (Revised) Prepared By: Merrill Romanik, Principal SCOPE OF WORK: Professional Services rendered to redesign the Site Plan and the Building Plan� presented to City Commission for award on 04.28.09. With the introduction of the Greenhill subsequent to the award, came a significant effort to accommodate the necessary requests and revisions. The project required coordination efforts above and beyond the scope of work originally provided to us by the City of Dania Beach in order to satisfy new criteria provided to the team after the GMP and fee was established. Schematic Design Redesign and Coordination: COMPENSATION Cubellis will provide the design services described in this proposal according to the fixed fee schedule below, plus reimbursable expenses. ADDITIONAL SCHEMATIC DESIGN SERVICES Description Fee Redesign of Site Plan, Building Plan and Elevations in $ 17,443.75 coordination with Greenhill ADDITIONAL SCHEMATIC DESIGN SERVICES TOTAL $ 17,443.75 www.cubellis.com X Summary of the Additional Schematic Design Services is as follows: May 21, 2009—First Meeting w/Greenhill's team at D.Stephenson's office included the CRA Director, Greenhill's team, D.Stephens ubellis, following the meeting and upon rece"to _GreenhiW-ss I NFaster Plan CAD files sketches of Site Plan, Floor-Plan and Elevations were prepared and drafted in CAD by Cubel' motion to the change in direction from the original Schemaf sign provided by D.Stephenson/Cubellis at the time of project June 1,2009—First coordination meeting w/City, Broward County Library and Greenhill's team at Dania Beach City Hall. Revised Schematic Site Plan, Floor Plan and Elevations were shared with the team for the first time. Feedback, clarifications and revisions to the initial design change were discussed with the time and following the meeting revisions and changes were made to the CAD files to address the issues raised and subsequent to the meeting so that the base backgrounds were coordinated amongst the two teams. Also subsequent to the meeting, meeting minutes were prepared and issued by Cubellis. June 16, 2009—Second coordination meeting w/City, CRA Director, Broward County Library and Greenhill's team at Dania Beach City Hall. Revised plans were shared with the entire team and strategy was discussed as it relates to Planning and Zoning processes and procedures for both projects simultaneously. Following the meeting, revisions and changes were made to the CAD files to address the issues raised and a combined team meeting was set up with the Planning and Zoning Department of the City of Dania Beach for June 19, 2009. Also subsequent to the meeting, meeting minutes were prepared and issued by Cubellis. June 19,2009—Meeting with Bob Daniels and Corinne Lajoie was held at Cubellis' office. City, CRA Director, Broward County Library, Greenhill's team and Cubellis discussed the phasing of the Master Plan and briefed the City Officials on each project. Following the meeting, revisions and changes were made to the CAD files to address the issues raised during the meeting and the timeline of events related to Site Plan submittal were finalized with both Greenhill's team and Cubellis'team. Also subsequent to the meeting, meeting minutes were prepared and issued by Cubellis. June 24,2009—Third coordination meeting w/City, Broward County Library, Flynn Engineering and Bruce Cummings, P.A. and Greenhill's team at Cubellis' office. Revised Schematic Site Plan, Floor Plan and Elevations were shared once again by both teams. Feedback, clarifications and revisions were discussed with the time and following the meeting revisions and changes were made to the CAD files to address the issues raised and game plans and requirements regarding Site Plan submittals for The Dania Beach Paul DeMalo Library ATP#1-Redesign of Site Plan,Building Plan and Elevations in coordination with Greenhill 10.2T.09 r;;1ie�^14d,: architectural, civil engineering and landscape architecture were established. Also subsequent to the meeting, meeting minutes were prepared and issued by Cubellis. July 1,2009—Fourth coordination meeting w/City, CRA Director, Broward County Library, Flynn Engineering and Bruce Cummings, P.A. and Greenhill's team at Cubellis'office. Updated Site Plan, Floor Plan and Elevations were shared once again by both teams. Drawings between the teams were coordinated and the July 16, 2009 submittal date for Planning and Zoning documentation was targeted. Subsequent to the meeting, meeting minutes were prepared and issued by Cubellis. July 8, 2009— Fifth coordination meeting w/City, Broward County Library, Flynn Engineering and Bruce Cummings, P.A. and Greenhill's team at Cubellis' office. Updated Site Plan, Floor Plan and Elevations were shared once again by both teams. Drawings between the teams were coordinated further with the July 16, 2009 in mind. Subsequent to the meeting, meeting minutes were prepared and issued by Cubellis. July 15,2009—Sixth and last coordination meeting w/City, Broward County Library, Flynn Engineering and Bruce Cummings, P.A. and Greenhill's team at Cubellis' office in advance of submission to the Planning and Zoning the next day. Subsequent to the meeting, meeting minutes were prepared and issued by Cubellis. Reimbursable Expenses: Expenses such as copies, couriers, enhanced system(s)/equipment design services, facsimiles, UPS, interior design services, long distance calls, mileage, permit expediting, permit fees, photography, postage, printing, processing fees, renderings, surveying, platting, testing. Threshold/Special Inspections and traffic studies and any additional services provided by sub- consultants shall be invoiced at 1.15 times the cost as per the attached Exhibit A. Billing: Invoices are submitted monthly based work completed. All payments are due 15 days from date of invoice. Unpaid invoices over 30 days will incur a service fee of 1.5%per 30 days. Additional Services: Changes-to approved decisions and services outside the scope of work are considered additional services and will be performed at our standard hourly billing rates. The Dania Beach Paul DeMalo Library ATP#1-Redesign of Site Plan,Building Plan and Elevations in coordination with Greenhill 10.27.09 v Architectural Hourly Billing Rates: Principal $ 205.00 Project Manager $ 135.00 Project Architect $ 125.00 Job Captain $ 95.00 Graduate Architect $ 75.00 Administrative $ 65.00 Should this proposal be accepted, please sign and return one copy to me. Sincerely, Merrill Romanik, AIA Principal FOR CLIENT: D. STEPHENSON CONSTRUCTION Accepted by Date Tim Talbert Chief Operations Officer The Dania Beach Paul DeMalo Library ATP#1•Redesign of Site Plan,Building Plan and Elevations in coordination with Greenhill 10.27.09 �_ STEPHENSON Merrill, 10-6-09 Thank you for response to our correspondence of 9-14-09. The following is our understanding of resolved and open items in need of further clarification. Item# 1: Reference page # 1, Phase Number 011SD Schematic Design dates 5/18/09, 5/19/09, 5/20/09, and 5/21/09. Is this the beginning of the Schematic Design Process? If so, this was always a requirement and should not be considered a change as the Friends of the Library meeting was held on 5/7/09.— REMOVED Item# 2: Reference page#2, description "Prepare and meet w/Mayor, Pat Flury, Sandy Mitsel, the Librarian, etc. date 5/7/09. Article 2.5.3 of the Professional Service Agreement states "Designer shall attend and participate in such meetings as are held between Owner and Design—Builder to discuss interim design submissions and the Design Documents". Why would this be considered additional services?- REMOVED Item #3: Reference page#2, description "Prepare and issue Meeting Minutes from 5/7/2009" date 5/11/09. Why would meeting minutes from an Owner—Design Builder meeting be considered additional services?REMOVED Item#4: Reference page # 2, description "Issue correspondence and forward copy of PPT to Sandy as requested" date 5/12/09. Why would this be considered additional services?REMOVED Item #5: Reference Page # 2, description "Meeting w/Tim, Jeremy, Peter Gallo, Iraj, and Hank from Greenfield" date 5/21/2009. INCLUDED Item#6: Reference page#2, description "Sketch Site Plan, Floor Plan and Elevation" date 5/24/2009. Site Plan, Floor Plans, and Elevation are covered in Professional Service Agreement Article 2.5.1 "Designer shall submit to Design-Builder all interim design submissions and revisions as required by agencies of Dania Beach and Broward County. Such design submissions shall be electronic format and may include criteria, drawings,diagrams specifications and other documents to establish the size and character of the Project as to systems, materials, and such other elements as may be appropriate setting forth the Project requirements." Why would this be considered additional services? INCLUDED Item #7: Reference page #3, description "Sketch Roof Plan and mark up Elevation "date 5/28/2009. Same as Item# 6 above. Why would this be considered additional services?INCLUDED Item #8: Reference page#3, description "Review elevation" date 5/29/2009. Same as Item #6 and #7 above. Why would this be considered additional services?AGREED TO INCLUDE Item #9: Reference page# 3, description "Presentation Preparation" date 5/7/2009. Original presentation to Dania Beach Commission was on 4/28/2009. The same presentation materials were used for the 5/7/2009 meeting. How is preparing for a meeting considered an additional service? Also, Article 2.5.3 of Professional Service Agreement "Designer shall attend and participate in such meeting s as are held between Owner " REMOVED 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 �_ STEPHENSON Item # 10: Reference page#3, description "Schematic Plans' date 6/2/2009. What "changed" that is considered additional services?WE DISAGREE ON THIS CHARGE, This should be covered throughout the entire Professional Service Agreement. Item#11: Reference page#3, description "Check on Pedro's progress", date 5/19/2009. This should be covered throughout the entire Professional Service Agreement. REMOVED Item #12: Reference page#3, description "Follow up on getting CAD file of Greenfield project" date 5/21/2009. No issue, INCLUDED Item # 13: Reference page#3, description "Sketch and issue update re: building flip and site modifications" date 5/22/2009. No issue, INCLUDED Item#14: Reference page#3, description "Brief Pedro, Manny, and Jorge on the revisions to the project" date 5/26/2009. No issue, INCLUDED Item# 15: Reference page#3, description "Pedro Lasaide de la Cruz" dates 5/26/2009, 5/27/2009, 5/28/2009, and 5/29/2009. What exactly was being "changed" to constitute additional services? DISAGREE FURTHER EXPLANATION IS NEEDED FOR#15 and#16,What changed in the Greenhill meeting that caused schematic design changes of 70.25 hours,when there was already 102.5 hours in the lob at that point did+/-70%of design change? Item # 16: Reference page#4, description "Pedro Lasaide de la Cruz" dates 6/1/2009, 6/2/2009, 6/3/2009, 6/4/2009, and 6/5/2009. What exactly was being"changed" to constitute additional services? (SEE ABOVE) Item # 17: Reference page#6, description "Dory Khater"dates 6/16/2009,6/17/2009, 6/18/2009. What exactly was being"changed" to constitute additional services? Based on the course of events and progress meetings this seems to be part of the normal course of Design Development. REMOVED Item# 18: Reference page#7, description "Dory Khater "dates 6/19/2009, 6/24/2009. What exactly was being "changed" to constitute additional services?AGREE TO 2.25 HOURS. Item# 19: Reference page#8, description "Pedro Lasalde de la Cruz", 6/15/2009, 6/16/2009, 6/17/2009, 6/18/2009, 6/22/2009, 6/23/2009,6/24/2009, 6/25/2009, 6/26/2009, 6/29/2009, 6/30/2009, 7/1/2009. What exactly was being "changed"to constitute additional services? Schematic Design is included in the original scope of the Professional Service Agreement. What exactly was being "changed" to constitute additional services? DISAGREE FURTHER EXPLANATION IS NEEDED FOR#19, How did meeting with Greenhill cause changes to Elevations and Floor Plans? Item #20: Reference page# 10, description "meeting w/Sue, Dominic, Tim, Kevin, Dory, Kate, date 6/10/2009. Article 2.5.3 of the Professional Service Agreement states "Designer shall attend and participate in such meetings as are held between Owner and Design -Builder to discuss interim design submissions and the Design Documents". Why would this be considered additional services? REMOVED 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 �_ STEPHENSON Item #21: Reference page#10, description "Meeting @ City Hall w/Greenhill", date 6/16/2009. No issue, INCLUDED Item # 22: Reference page#10, description "Meeting with Corrine, Bob Daniels, Dominic, Kathryn, Tim, Kevin, Manny, Dory, Hank, and Iraj. Date 6/19/09 No issue, INCLUDED Item #23: Reference page# 10, description "Meeting @ Tyrone Bryant and P& Z Coordination meeting w/Greenhill, date 6/24/2009. The time spent at Tyrone Bryant should be covered by Article 2.5.3 of the Professional Service Agreement. The time spent with the P & Z coordination meeting w/Greenhill is not an issue., INCLUDED Item#24: Reference page# 10, description "Site Plan coordination meeting w/Greenhill: date 7/8/2009. No issue,INCLUDED Item#25: Reference page# 10, description "Dory Khater",date 6/10/2009. What exactly was being "changed" to constitute additional services? REMOVED Item#26: Reference page# 10, description "review Pedro's drawings and mark up." This should be covered throughout the entire Professional Service Agreement. REMOVED Item # 27: Reference page# 11, description "Follow up on JALRW proposal", date 6/15/2009. What exactly was being"changed" to constitute additional services? What is JALRW? REMOVED Item #28: Reference page# 11, description "Schedule meeting with P & Z", date 6/17/2009. This should be covered throughout the entire Professional Service Agreement.AGREED TO INCLUDE Item #29: Reference page# 11, description "Schedule team meeting", date 6/22/2009.This should be covered throughout the entire Professional Service Agreement.AGREED TO INCLUDE Item#30: reference page # 11, description "Follow up on site plan", date 6/23/2009. This should be covered throughout the entire Professional Service Agreement.AGREED TO INCLUDE Item # 31: reference page # 11, description "Follow up from meetings", date 24/2009. This should be covered throughout the entire Professional Service Agreement.AGREED TO INCLUDE Item #32: Reference page# 11, description "meeting follow up ", date 7/1/2009. This should be covered throughout the entire Professional Service Agreement. AGREED TO INCLUDE Please respond as soon as possible. Should you have any questions or concerns please give me a call 954-736-7022. Thanks again, Kevin 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 e �_ STEPHENSON 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 STEPHENSON C o r> >• t r ai c ! 1 o r. 1 r� c . Merrill, 9-14-09 Thank you for following up with the additional information to support your request for additional service compensation. We do have comments and questions throughout the twelve pages they are as follows: (see attached) 7� Item#1: Reference page 1111, Phase Number 011SD Schematic Design dates 5/18/09, 5/19/09, 5/20/09, and 5/21/09. Is this the beginning of the Schematic Design Process?If so,this was always a requirement and should not be considered a change as the Friends of the Library meeting was held o 5/7/09. Item #1: Agreed, time has been removed from the back up and fee. Item#2: Reference page#2, description "Prepare and meet w/Mayor, Pat Flury,Sandy Mitsel, the Librarian,etc. date 5/7/09. Article 2.5.3 of the Professional Service Agreement states"Designer shall attend and participate in such meetings as are held between Owner and Design —Builder to discuss interim design submissions and the Design Documents'.Why would this be considered additional services? Item #2: Agreed, time has been removed from the back up and fee. Item#3: Reference page#2,description "Prepare and issue Meeting Minutes from 5/7/2009" date 5/11/09. Why would meeting minutes from an Owner—Design Builder meeting be considered additional services? Item #3: Agreed, time has been removed from the back up and fee. Item 114: Reference page#2, description"Issue correspondence and forward copy of PPT to Sandy as requested" date 5/12/09. Why would this be considered additional services? L� Item #4: Agreed, time has been removed from the back up and fee. Item#5: Reference Page#2, description "Meeting w/Tim,lerem , Peter Gallo, Iraj, and Hank from Greenfield"date 5/21/2009, No issue Item #5: Time included. I ✓ Item #6: Reference page#2,description"Sketch Site Plan, Floor Plan and Elevation" date 4 g 5 24 2009. Site Plan, Floor Plans, and Elevation are covered in Professional Service Agreement Article Item #6: This was my time to review the Site Plan, Floor Plan and Elevations based upon the 05.21.09 meeting w/ Greenhill. This is the time when the drawings prepared to date based upon the Commission approval were changed. CAD files of the Site Plan, Floor Plan and Elevations of the original design were done in advance of the meeting with the FOTL and Greenhill. Item#7: Reference page#3s description "Sketch Roof Plan and mark up Elevation "date. 107- 5 28 2 09 Same as Item#6 above. Why would this be considered additional services? Item #7: Same as abo . tem Reference page veescnption "Review elevation"date 5/29/2009.Same as Item#6 and #7 11z above.Why would this be considered additional services? Item #8: Same as above. Item #9: Reference page # 3, description "Presentation Preparation" date 5/7/2009.Original presentation to Dania Beach Commission was on 4/28/2009 The same presentation materials were used for the 5/7/2009 meeting. How is preparing for a meeting considered an additional service? Also, Article 2.5.3 of Professional Service Agreement "Designer shall attend and participate in such meeting s as are held between Owner" Item #9: Agreed, time has been removed from the back up and fee. Ph: 954-315-7020 Fax: 954-315-7630 4E C31 it I o I " c . Item #10: Upon the news of the changes MR held a meeting w/ Manny 6/zi0uq and Jorge to brief them and to get their reaction to changes, since they Item# re a additional page#3, were more involved on the original design. Jorge billed his time for considered additional services? meeting to the project, Manny did note—'U s 44t,,, Item#11: Reference page#3, description "Check on Pedro's progress", date 5/19/2009, This should be covered throughout the entire Professional Service Agreement. Item #11: Agreed, time has been removed from the back up and fee. ✓ Item#12: Reference page#3,description "Follow u on getting CAD file of Greenfield project"date 5/21/2009. No issue Item #12: Time included. � Item# 13: Reference page#3,description "Sketch and issue update re:building flip and site modifications"date 5/22/2009. No issue Item #13: Time included. Item#14: Reference page#3,descri lion "Brief Pedro Manny,and Jorge on the revisions to the project" date 5/26/2009. No issue Item #14: Time included. I -- Item# 15: Reference page#3,description "Pedro Lasaide de la Cruz"dates 512612009. 5 27 2009 5/28/2009,and 5/29/2009. Wha exact v was being"changed" to constitute additional services? j Item #15: CAD Flle revisions age u o e c es prepare u sequen o 5.21.09 meeting. Item# 16: Reference page#4, description "Pedro Lasaide de la Cruz"dates 6/1/2009, 6/2/2009, 6/3/2009,6/4/2009, and 6/5/2009. What exactly was being "changed" to constitute additional services? IkSb --sp� i Item#16: Same as above. —.bt S/ 7>✓ �,IN Item# 17: Re erence page#6, escription "Dory ater ates 6/16 9,6/17 7009, 6/18/2009. What exactly was being"changed" to constitute additional services? Based on the course of events and progress meetings this seems to be part of the normal course of Design Development. Item#17: Agreed, time has been removed from the back up and fee. I/ Item# 18: Reference page#7,description"Dory Khater"dates 6A&9fW% 6/24/2009.What exactly was being'changed" to constitute additional services? Item #18: d. 06.24.09 time was a meeting date w/ Greenhill. Item# 19: Reference page#8, description "Pedro Lasalde de la Cruz",6/15/2009,6/16/2009,6/17/2009, Item #19: There were meetings held with Greenhill held on 06.16.09, 06.19.09 and 07.01.09 during this time frame, the time identified was required to prepare for the meetings and address the changes to the Site Plan, Floor Plan and Elevations in advance and following these meetings. 7 "T Item #20: Reference page# 10, description "meeting w/Sue, Dominic,Tim, Kevin, Dory,Kate,date 6/10/2009.Article 2.5.3 of the Professional Service Agreement states "Designer shall attend and participate in such meetings as are held between Owner and Design—Builder to discuss Interim design submissions and the Design Documents".Why would this be considered additional services? Item #20: Agreed, time has been removed from the back up and fee. Item#21: Reference page#10,description"Meeting @ City Hall w/Greenhill",date 6 46/2009. No issue Item #21: Time included. V Item#22: Reference page#10,description "Meeting with Corrine, Bob Daniels, Dom�c lkthryn, Tim, Kevin, Manny, Dory, Hank,and Iraj. Date 6/19/09 No issue I Item #22: Time included. 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 K31_ STEPHENSON Item #23: Reference page# 10, description "Meeting @ Tyrone Bryant and P&Z Coordination meeting w/Greenhill, date 6/24/2009. The time spent at Tyrone Bryant should be covered by Article 2.5.3 of the Professional Service Agreement. The time spent with the P &Z coordination meeting w/Greenhill is not an issue. Item #23: Time included. I 41 Item #24: Reference page# 10, description"Site Plan coordination meeting w/Greenhill: date 7/8/2009. No issue Item #24: Time included. Item#25: Reference page# 10,description "Dory Khater",date 6/10/2009. What exactly was being "changed" to constitute additional services? Item#25: Agreed, time has been removed from the back up and fee. Item#26: Reference page# 10,description "review Pedro's drawings and mark up."This should be covered throughout the entire Professional Service Agreement. Item #26: Agreed, time has been removed from the back up and fee. o -r Item#27: Reference page# 11,description "Follow up on JALRW proposal", date 6/15/2009.What being"changed" constitute I services? What is JALRW? Ite ctly was m #27: Agreed, time has been removed from the back up and fee. G -f Item#28: Reference page# 11 description "Schedule meetinp with P&Z" date 6 17 2009.This should Item #28: This was for the time to coordinate the joint meeting at our office w/ Dania Beach P&Z. We would 1t have needed to hold this meeting if it wasn't for the complexity of phasing and introduction of Greenhill. Item#29: Reference page# 11, description"Schedule team meeting", date 6/22/2009.This should be covered throughout the entire Professional Service Agreement. Item #29: This was for the time to coordinate the 06.24.09 Greenhill meeting. T Item# 30: reference page# 11, description "Follow up on site plan",date 6/23/2009. This should be covered throughout the entire Professional Service Agreement. Item #30: This was for the time to coordinate the 06.24.09 Greenhill meeting. ? Item#31: reference page# 11, description"Follow up from meetings",date 24 2009.This should be Item#31: This was for time spent after the 06.24.09, Greenhill meeting to communicate and direct staff o site plan changes. item a erence page esc rp up date rs s ou d be covered throughout the entire Professional Service Agreement. Item #32: This was for time spent after the 07.01.09, Greenhill meeting to communicate and direct staff of site plan changes. Please respond as soon as possible. Should you have any questions or concerns please give me a call 954-736-7022. Thanks again, Kevin 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 131_ STEPHENSON Merrill, 9-14-09 Thank you for following up with the additional information to support your request for additional service compensation. We do have comments and questions throughout the twelve pages they are as follows: (see attached) Item# 1: Reference page # 1, Phase Number 011SD Schematic Design dates 5/18/09, 5/19/09, 5/20/09, and 5/21/09. Is this the beginning of the Schematic Design Process? If so, this was always a requirement and should not be considered a change as the Friends of the Library meeting was held on 5/7/09. Item#2: Reference page #2, description "Prepare and meet w/Mayor, Pat Flury, Sandy Mitsel, the Librarian, etc. date 5/7/09. Article 2.5.3 of the Professional Service Agreement states "Designer shall attend and participate in such meetings as are held between Owner and Design—Builder to discuss interim design submissions and the Design Documents". Why would this be considered additional services? Item #3: Reference page#2, description "Prepare and issue Meeting Minutes from 5/7/2009" date 5/11/09. Why would meeting minutes from an Owner—Design Builder meeting be considered additional services? Item #4: Reference page#2,description "Issue correspondence and forward copy of PPT to Sandy as requested" date 5/12/09. Why would this be considered additional services? Item# 5: Reference Page #2, description "Meeting w/Tim,Jeremy, Peter Gallo, Iraj, and Hank from Greenfield" date 5/21/2009. No issue Item#6: Reference page# 2, description "Sketch Site Plan, Floor Plan and Elevation" date 5/24/2009. Site Plan, Floor Plans, and Elevation are covered in Professional Service Agreement Article 2.5.1 "Designer shall submit to Design-Builder all interim design submissions and revisions as required by agencies of Dania Beach and Broward County. Such design submissions shall be electronic format and may include criteria, drawings,diagrams specifications and other documents to establish the size and character of the Project as to systems, materials, and such other elements as may be appropriate setting forth the Project requirements." Why would this be considered additional services? Item #7: Reference page#3, description "Sketch Roof Plan and mark up Elevation "date 5/28/2009. Same as Item #6 above. Why would this be considered additional services? Item #8: Reference page #3, description "Review elevation" date 5/29/2009. Same as Item #6 and #7 above. Why would this be considered additional services? Item #9: Reference page #3, description "Presentation Preparation" date 5/7/2009. Original presentation to Dania Beach Commission was on 4/28/2009. The same presentation materials were used for the 5/7/2009 meeting. How is preparing for a meeting considered an additional service? Also, Article 2.5.3 of Professional Service Agreement "Designer shall attend and participate in such meeting s as are held between Owner" 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 �_ STEPHENSON Item# 10: Reference page#3, description "Schematic Plans" date 6/2/2009. What "changed" that is considered additional services? Item#11: Reference page#3, description "Check on Pedro's progress ", date 5/19/2009. This should be covered throughout the entire Professional Service Agreement. Item #12: Reference page#3, description "Follow up on getting CAD file of Greenfield project" date 5/21/2009. No issue Item# 13: Reference page#3, description "Sketch and issue update re: building flip and site modifications" date 5/22/2009. No issue Item#14: Reference page#3, description "Brief Pedro, Manny,and Jorge on the revisions to the project" date 5/26/2009. No issue Item # 15: Reference page#3, description "Pedro Lasaide de la Cruz" dates 5/26/2009, 5/27/2009, 5/28/2009, and 5/29/2009. What exactly was being"changed" to constitute additional services? Item # 16: Reference page#4, description "Pedro Lasaide de la Cruz" dates 6/1/2009,6/2/2009, 6/3/2009, 6/4/2009, and 6/5/2009. What exactly was being "changed" to constitute additional services? Item# 17: Reference page#6, description "Dory Khater"dates 6/16/2009,6/17/2009, 6/18/2009.What exactly was being "changed" to constitute additional services? Based on the course of events and progress meetings this seems to be part of the normal course of Design Development. Item # 18: Reference page#7, description "Dory Khater"dates 6/19/2009, 6/24/2009. What exactly was being "changed" to constitute additional services? Item # 19: Reference page#8, description "Pedro Lasalde de la Cruz", 6/15/2009, 6/16/2009, 6/17/2009, 6/18/2009, 6/22/2009, 6/23/2009,6/24/2009, 6/25/2009, 6/26/2009, 6/29/2009, 6/30/2009, 7/1/2009. What exactly was being "changed"to constitute additional services? Schematic Design is included in the original scope of the Professional Service Agreement.What exactly was being "changed" to constitute additional services? Item #20: Reference page# 10, description "meeting w/Sue, Dominic,Tim, Kevin, Dory, Kate, date 6/10/2009. Article 2.5.3 of the Professional Service Agreement states "Designer shall attend and participate in such meetings as are held between Owner and Design -Builder to discuss interim design submissions and the Design Documents". Why would this be considered additional services? Item#21: Reference page#10, description "Meeting @ City Hall w/Greenhill", date 6/16/2009. No issue Item #22: Reference page#10, description "Meeting with Corrine, Bob Daniels, Dominic, Kathryn, Tim, Kevin, Manny, Dory, Hank, and Iraj. Date 6/19/09 No issue 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 �_ STEPHENSON Item #23: Reference page# 10, description "Meeting @ Tyrone Bryant and P & Z Coordination meeting w/Greenhill, date 6/24/2009. The time spent at Tyrone Bryant should be covered by Article 2.5.3 of the Professional Service Agreement. The time spent with the P& Z coordination meeting w/Greenhill is not an issue. Item #24: Reference page# 10, description "Site Plan coordination meeting w/Greenhill: date 7/8/2009. No issue Item#25: Reference page# 10, description "Dory Khater", date 6/10/2009. What exactly was being "changed" to constitute additional services? Item#26: Reference page# 10, description "review Pedro's drawings and mark up."This should be covered throughout the entire Professional Service Agreement. Item # 27: Reference page# 11, description "Follow up on JALRW proposal", date 6/15/2009. What exactly was being "changed" to constitute additional services? What is JALRW? Item # 28: Reference page# 11, description "Schedule meeting with P & Z", date 6/17/2009. This should be covered throughout the entire Professional Service Agreement. Item #29: Reference page# 11, description "Schedule team meeting", date 6/22/2009.This should be covered throughout the entire Professional Service Agreement. Item # 30: reference page # 11, description "Follow up on site plan", date 6/23/2009. This should be covered throughout the entire Professional Service Agreement. Item# 31: reference page# 11, description "Follow up from meetings", date 24/2009. This should be covered throughout the entire Professional Service Agreement. Item# 32: Reference page# 11, description "meeting follow up", date 7/1/2009. This should be covered throughout the entire Professional Service Agreement. Please respond as soon as possible.Should you have any questions or concerns please give me a call 954-736-7022. Thanks again, Kevin 6241 North Dixie Highway I Fort Lauderdale, FL 33334 Ph: 954-315-7020 Fax: 954-315-7030 A7j,4CflMC�%`/7 7p TLEss-e���-.S� �rs�c=3� Project Detail Tuesday, September08, 2009 Cubellis Inc. Job-to-Date through 1012109 3:40:18 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing Project Number:090456GOMBFL Dania Beach Paul DeMato Library Phase Number:011SD Schematic Design Task Number:AArchitecture Labor 0000 Default F 00786 Leselde de Is Cruz, 5/18/09 4.75 4.75 98.06 98.66 403.75 Pedro F D0786 Lasalde de Is Cruz, 5/19/09 8.50 8.50 178.55 176.55 722.50 O Pedro * F 00788 Lasalde de la Cruz, 5/20I09 9.50 9.50 197.32 197.32 807.50 Pedro ' F 00786 Lasaide de is Cruz, 5/21109 9.00 9.00 186.93 188.93 765.00 Pedro Total for 00786 31.75 31.75 659.46 659.46 2,698.75 Total for 0000 31.75 31.75 659.46 659.46 2,698.75 0140 CADD Plan Updates F 00916 Sukphisit, 7/15/09 5.50 5.50 116-33 116.33 495.00 Sakomvat color exterior elevations F 00916 Sukphisit, 7116/09 4,00 4,00 84.60 84.60 360.00 Sakomvat color exterior elevations Total for 00916 9.50 9.50 200,93 200.93 855.00 Total for 0140 9.50 9.50 200,93 200.93 855.00 0230 Construction Drawings F 00786 Lasalde de Is Cruz, 7/6/09 7.50 7.50 155.78 155.78 637.50 Pedro F 00786 Lasalde de Is Cruz, 777/09 9.00 9.00 186.93 186.93 765.00 Pedro F 00786 Lasalde de la Cruz, 718109 9.00 9.00 186.93 186,93 765.00 Pedro meeting with mad floor pland and elevations rev. F 00786 Lasalde de Is Cruz, 7/9109 9.00 9.00 186.93 186.93 765.00 Pedro color elev. F 00786 Lasalde de la Cruz, 7110109 4.00 4,00 83.08 83.08 340.00 Pedro F 00786 Lasalde de la Cruz, 7/13109 9.00 9.00 186.93 186.93 765.00 Pedro SITE PLAN CHANGE DETAILS F 00786 Lasalde de Is Cruz, 7114/09 9.00 9.00 186.93 186.93 765.00 Pedro SITE PLAN CHANGE DETAILS F 00786 Lasalde de Is Cruz, 7/15109 13,75 13.75 285.59 285.59 1,168.75 Pedro site plan change,color elevations for site plan submittal F 00786 Lasalde de la Cruz, 7/16/09 8.50 8.50 176.55 176.55 722.50 Pedro SITE PLAN SUBMITTAL F 00786 Lasalde de la Cruz, 7117109 1.00 1.00 20.77 20.77 85.00 Pedro SECTIONS Total for 00786 79.75 79.75 1.656.42 1,656.42 6,778.75 F 00959 Bray,Christopher 7123/09 8.00 8.00 196.00 196.00 800.00 in Bu ld 9 Sections F 00959 Bray,Christopher 7/24/09 2.00 2.00 49.00 49.00 200.00 Same as above F 00959 Bray,Christopher 7/27109 8.50 8.50 208.25 208.25 850,00 Building Sections v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 1 Project Detail Job-to-Date through 1012109 Tuesday, September 08, 2009-3.40:18 PM Regular Total Total Regular Total Description Hours Ovt Him Hours Amount Amount Billing F 00959 Bray,Christopher 7/28/09 9.00 9.00 220.50 220.50 900.00 Same as above F 00959 Bray,Christopher 7129/09 7.50 7.50 183.75 183.75 750.00 Same as above F 00959 Bray,Christopher 7130109 9.00 9.00 220.50 220.50 900.00 Same as above F 00959 Bray,Christopher 7131/09 2.25 2.25 55.13 55.13 225.00 Same as above F 00959 Bray,Christopher 8/3/09 8.50 8.50 208.25 208.25 850.00 Building Sections/Wall Sections F 00959 Bray,Christopher 814/09 9.00 9.00 220.50 220.50 900.00 Same as above F 00959 Bray,Christopher 815/09 9.00 9.00 220.50 220.50 900.00 Same as above F 00959 Bray,Christopher 816/09 4.00 4.00 98.00 98.00 400.00 Same as above Total for 00959 76.75 76.75 1,880.38 1,880.38 7,675.00 • F 01059 Ajoy,Manuel 611/09 7.00 7.00 119.00 119.00 455.00 • F 01059 Ajoy,Manuel 612/09 8.00 8.00 136.00 136.00 520.00 • F 01059 Ajoy,Manuel 6/3109 8.00 8.00 136.00 136.00 520.00 F 01059 Ajoy,Manuel 7/7109 8.00 8.00 136.00 136.00 520.00 F 01059 Ajoy,Manuel 7/8/09 8.00 8,00 136.00 136.00 520.00 F 01059 Ajoy,Manuel 719109 5.00 5.00 85.00 85.00 325.00 F 01059 Ajoy,Manuel 7/10/09 8.00 8.00 136.00 136.00 520.00 Total for 01059 52.00 52.00 884.00 884.00 3,380.00 Total for 0230 208.50 208.50 4.420.80 4,420.80 17,833.75 0240 Consultant Coordination F 00959 Bray,Christopher 7131109 2,25 2.25 55.13 55.13 225.00 MEP Consultant Meeting 0395 LEEDISustainability F 00914 Oviedo,Marcela 7/14/09 1.00 1.00 22.00 22.00 90.00 F 00914 Oviedo,Marcela 7/15109 6.00 6.00 132.00 132.00 540.00 F 00914 Oviedo,Marcela 7/16/09 .50 .50 11.00 11.00 45.00 F 00914 Oviedo,Marcela 7/23109 1.00 1.00 22.00 22.00 90.00 Total for 00914 8.50 8.50 187.00 187.00 765.00 Total for 0395 8.50 8.50 187.00 187.00 765.00 0430 Meetings F 00720 Romanik,Merrill 5/4/09 .50 .50 26.84 26.84 102.50 Put together proposals. n F 00720 Romanik,Merrill 5/7109 3.50 3.50 187.88 187.88 717.50 Prepare and Meet w/the Mayor,Pat Flury,Sandy Mitsel,the Librarian,etal. 0 ' F 00720 Romanik,Merrill 5I8109 .75 .75 40.26 40.26 153.75 Review fee structure and request collateral with Tim. F 00720 Romanik,Merrill 5/11/09 1.00 1.00 53.68 53.68 205.00 Prepare and issue Meeting Minutes from 05.07.09. F 00720 Romanik,Merrill 5/12109 1.00 1.00 53.68 53.68 205.00 ®Issue correspondemce and forward copy of PPT to Sandy as requested. F 00720 Romanik,Merrill 5/13109 .25 .25 13.42 13.42 51.25 Follow up w/Tim re:Survey,etal. F 00720 Romanik,Merrill 5/14109 25 .25 13.42 13.42 51.25 Speak to Corinne re:Time lines. ' F 00720 Romanik,Merrill 5121/09 2.00 2.00 107.36 107.36 4g0'60 (� Meeting w/Tim,Jeremy,Peter Gallo,Irai and Hank from Greenfield. ' F 00720 Romanik,Merrill 5124/09 4.00 4.00 214.72 214.72 820.00 / Sketch Site Plan,Floor Plan and Elevation. N/ v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 2 I Project Detail Job-to-Date through 10/2109 Tuesday, September 08, 2009-3:40:19 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F 00720 Romanik,Merrill 5/28/09 1.00 1.00 53.68 53.68 205.00 Sketch Roof Plan and mark up elevation. F 00720 Romanik,Merrill 5/29/09 .50 .50 26.94 26.84 102.60 Review Elevation. ' F 00720 Romanik,Merrill 6/1/09 1.75 1.75 93.94 93.94 358.75 Meeting w/Dominic and Sue. Total for 00720 16.50 16.50 885,72 885.72 3,382.50 F 00959 Bray,Christopher 7/22/09 2.00 2.00 49.00 49.00 200.00 In-House LEED Meeting F 00959 Bray,Christopher 7/24/09 2.00 2.00 49.00 49.00 200.00 Consultant/Contractor Meeting Total for 00959 4.00 4.00 9&00 98.00 400.00 Total for 0430 20.50 20.50 983.72 983.72 3,782.50 0480 Presentation Preparation F 00916 Sukphisk, 517/09 2.00 2.00 42.30 42.30 180.00 Sakomvet Preparing pesentalion for M.R. 0520 Project Management ' F 00720 Romanik,Merrill 5/31/09 1.50 1.50 80.52 80.52 307.50 Proposal Preparation. F 00938 Khater,Dory 7/6/09 1.00 1.00 32.31 32.31 135.00 F 00938 Khater,Dory 7r7109 2.50 2.50 80.78 80.78 337.50 F 00938 Khater,Dory 718/09 3.00 3.00 96.93 96.93 405.00 F 00938 Khater,Dory 719/09 1.25 1.25 40.39 40.39 168.75 Total for 00938 7.75 7.75 250.41 250,41 1,046,25 Total for 0520 9.25 9.25 330.93 330.93 1,353.75 0525 Proposal Writing • F 00718 Synalovski,Manuel 5/4109 .25 .25 13.83 13.83 51.25 • F 00718 Synalovski,Manuel 5/8109 .25 .25 13.83 13,83 51.25 • F 00718 Synalovski,Manuel 5/23109 .50 .50 27.66 27.66 102.50 • F 00718 Synalovski,Manuel 5/26109 .25 .25 13.83 13.83 51.25 Total for 00718 1.25 1.25 69.15 69.15 256.25 Total for 0525 1,25 1.25 69.15 69A5 256.25 G(7� 0560 Schematic Plans • F D0719 Gutierrez,Jorge 6/2/09 .50 .50 31.09 31.09 107.50 F 00720 Romanik,Merrill 5/18109 .50 .50 26.84 26.84 102.50 Follow up on Geotechnical Report locations w/Saad and D.Stephenson. O • F 00720 Romanik,Merrill 5119/09 .50 .50 26.84 26.84 102.50 Check on Pedi progress. F 00720 Romanik,Merrill 5/20/09 1.50 1.50 80.52 80.52 307.50 Follow up on fee issues w/Civil and MEP and follow up w/Tim re:Survey and meeting w/Sue and Dominic. ® • F 00720 Romanik,Merrill 5/21/09 1.00 1.00 53.68 53.68 205.00 Follow up on geefing CAD fileof Greenfield project. F 00720 Romanik,Merrill 5122/09 1.50 1.50 80.52 80.52 307.50 (� Sketch and issue update re:building flip and site modifications. • F 00720 Romanik,Merrill 5/26109 1.00 1.00 53,68 53.88 205.00 / Brief Pedro,Manny and Jorge on the revisions to the project. Total for 00720 6.00 6.00 322.08 322.08 1,230.00 F 00786 Lasalde de Is Cruz, 5126/09 8.50 8.50 176.55 176.55 722.50 Pedro ' F 00786 Lesalde de Is Cruz, 5127/09 9.50 9.50 197.32 197.32 807.50 Pedro • F 00786 Lasolde de Is Cruz, 5/28109 9.00 9.00 186.93 186.93 765.00 Pedro • F 00786 Lasalde de to Cruz, 5129/09 5.00 5.D0 103.85 103.85 425.00 Pedro v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 3 Project Detail Job-to-Date through 10/2109 Tuesday, September 08, 2009-3.40:20 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F 00786 Lasalde de la Cruz, 6/1/09 9.00 9.00 186.93 186.93 765.00 Pedro F 00786 Lasaide de la Cruz, 612/09 6.00 6.00 124.62 124.62 510.00 O' Pedro W F 00786 Lasalde de Is Cruz, 613/09 9.25 9.25 192.12 192.12 786.25 Pedro ' F D0786 Lasalde de Is Cruz, 6/4/09 8A0 8.00 166.16 166.16 680.00 Pedro F 00786 Lasalde de la Cruz, 6/5109 6.00 6.00 124.62 124.62 510.00 Pedro Total for 00786 70.25 70.25 1.459.10 1,459,10 5,971.25 Total for 0560 76.75 76.75 1,812.27 1,812.27 7,308.75 Total for Labor 370.25 370.25 8,761.69 8,761.69 35,258.75 Total for Overhead(Estimated) 13,788.80 Total Labor and Overhead 370.25 370.25 8,761.69 22,550.49 35,258.75 Total for 370.25 370.25 8,761.69 22,550A9 35,258.75 Total for 011SD 370.25 370.25 8,761.69 22.550.49 35,258.75 Phase Number:012DD Design Development Task Number:A Architecture Labor 0230 Construction Drawings F 00728 Cardona,Miods 7127/09 7.50 7.50 131.85 131.85 637.50 Creating wall types. F 00728 Cardona,Miods 7128109 8.00 8.00 140.64 140.64 680.00 Total for 00728 15.50 15.50 272.49 272.49 1,317,50 F 00786 Lasalde de Is Cruz, 7/20/09 6,00 6.00 124.62 124.62 510.00 Pedro floor plan section and elevations F 00786 Lasalde de Is Cruz, 7/21109 9.00 9.00 186.93 186.93 765.00 Pedro floor plan section and elevations F 00786 Lasalde de Is Cruz, 7/22/09 8.75 8.75 181.74 181.74 743,75 Pedro ceiling and sections F 00786 Lasalde de Is Cruz, 7123/09 9.00 9.00 186.93 186.93 765.00 Pedro ceiling F 00786 Lasalde de Is Cruz, 7/24109 7.00 7.00 145.39 145.39 595.00 Pedro UPDATE PLAN AND SCHEDULES F 00786 Lasalde de la Cruz, 7127/09 9.00 9.00 186.93 186.93 765.00 Pedro DETAILS AND CEILING F 00786 Lasalde de Is Cruz, 7/28/09 9.00 9.00 186.93 186.93 765.00 Pedro SITE PLAN DATAAND DETAILS F 00786 Lasalde de la Cruz, 7/29109 8.50 8.50 176.55 176,55 722.50 Pedro change to 12 cmu F 00786 Lasalde de Is Cruz, 8/3/09 8.75 8.75 18114 181,74 743.75 Pedro site comments F 00786 Lasalde de Is Cruz, 814/09 8,50 8.50 176.55 176.55 722.50 Pedro site plan comments F 00786 Lasalde de Is Cruz, 815109 9.00 9.00 186.93 186.93 765.00 Pedro color elevations/site plan comments F 00786 Lasalde de Is Cruz, 816/09 8.50 8.50 176.55 176.55 722.50 Pedro site plan change and details v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 4 Project Detail Job-to-Date through 1012109 Tuesday, September 08, 2009-3:40:20 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F 00786 Lasalde de la Cruz, 817/09 5.25 5.25 109.04 109.04 446.25 Pedro roof plan,ceiling plan,public works F 00786 Lasalde de la Cruz, 8/10109 8.75 8.75 181.74 181.74 743.75 Pedro F 00786 Lasalde de la Cruz, 8/11109 8.75 8.75 181.74 181.74 743.75 Pedro F 00786 Lasalde de la Cruz, 8112109 9.00 9.00 186.93 186.93 765.00 Pedro F 00786 Lasalde de la Cruz, 8113/09 7A0 7.00 145.39 145.39 595.00 Pedro F 00786 Lasalde de la Cruz, 8/14/09 8.00 8.00 166.16 166.16 680.00 Pedro F 00786 Lasalde de la Cruz, 8/17/09 8.50 8.50 176.55 176.55 722.50 Pedro F 00786 Lasalde de la Cruz, 8118/09 8.75 8.75 181,74 181.74 743.75 Pedro F 00786 Lasalde de la Cruz, 8/19109 8.75 8.75 181.74 181.74 743.75 Pedro F 00786 Lasalde de la Cruz, 8/20/09 9.00 9.00 186.93 186.93 765.00 Pedro F 00786 Lasalde de la Cruz, 8/21I09 5.00 5.00 103.85 103.85 425.00 Pedro F 00786 Lasalde de la Cruz, 8124109 8.50 8.50 176.55 176.55 722.50 Pedro coordination F 00786 Lasalde de la Cruz, 8/26/09 4.75 4.75 98.66 98.66 403.75 Pedro site plan F 00786 Lasalde de la Cruz, 827109 5.50 5.50 114.24 114.24 467.50 Pedro furniture coordination F 00786 Lasalde de la Cruz, 8/28109 .25 .25 5.19 5.19 21.25 Pedro sets Total for 00786 206.75 206.75 4,294.24 4,294.24 17,573.75 F 00827 Navarra,Ashleigh 8/3109 5.00 5.00 67.30 67.30 325.00 F 00827 Navarra,Ashleigh 8/4/09 7,00 7.00 94.22 94.22 455.00 F 00827 Nava",Ashleigh 8/6/09 10,00 10.00 134.60 134.60 650.00 F 00827 Navarra,Ashleigh 877/09 1.00 1.00 13.46 13.46 65.00 Total for 00827 23,00 23.00 309.58 309.58 1,495.00 F 00959 Bray,Christopher 8/10/09 8.50 8.50 208.25 208.25 850.00 Wall Sections F 00959 Bray,Christopher 8/11109 8.50 8.50 208.25 208.25 850.00 Same as above F 00959 Bray,Christopher 8/12/09 8.50 8.50 208.25 208.25 850.00 Construction Drawings F 00959 Bray,Christopher 8/13109 9,00 9.00 220.50 220.50 900.00 Same as above Total for 00959 34.50 34.50 845.25 845.25 3,450.00 F 01059 Ajoy,Manuel 7/13109 7.50 7.50 127.50 12T50 487.50 F 01059 Ajoy,Manuel 7/14/09 4.00 4.00 68.00 68.00 260.00 F 01059 Ajoy,Manuel 7115/09 6.00 6.00 102.00 102.00 390.00 F 01059 Ajoy,Manuel 7116/09 1.00 1.00 17.00 17.00 65.00 F 01059 Ajoy,Manuel 7/17/09 8.00 &00 136.00 136.00 520.00 F 01059 Ajoy,Manuel 7/20109 5.00 5.00 8&00 85.00 325.00 F 01059 Ajoy,Manuel 7/21/09 &00 8.00 136.00 136.00 520.00 F 01059 Ajoy,Manuel 7/23/09 6.00 6.00 102.00 102.00 390.00 F 01059 Ajoy,Manuel 8/3/09 7.50 7.50 127.50 127.50 487.50 v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 5 Project Detail Job-to-Date through 1012109 Tuesday, September 08, 2009-3.40.21 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F 01059 Ajoy,Manuel 814/09 8.00 8.00 136.00 136.00 520.00 F 01059 Ajoy,Manuel 815/09 8.00 8.00 136.00 136.00 520.00 F 01059 Ajoy,Manuel 8/6109 4.00 4.00 68.00 68.00 260.00 F 01059 Ajoy,Manuel 817109 2.00 2.00 34.00 34.00 130.00 Total for 01059 75.00 75.00 1,275.00 1,275.00 4,875.00 Total for 0230 354.75 354.75 6,996.56 6,996.56 28,711.25 0350 Finish/Fabric Selection F 00827 Navarra,Ashleigh 7/28/09 6.00 6.00 80.76 80.76 390.00 finish plans,finish selections F 00827 Navarra,Ashleigh 7/29/09 3.50 3.50 47.11 47.11 227.50 Total for 00827 9.50 9.50 127.87 127.87 617.50 Total for 0350 9.50 9.50 127.87 127.87 617.50 0395 LEED/Sustainability F 00914 Oviedo,Marcela 8111109 2.50 2.50 55.00 55.00 225.00 F 00914 Oviedo,Marcela 8/12/09 4.00 4.00 88.00 88.00 360.00 F 00914 Oviedo,Marcela a/13/09 1.50 1.50 33,00 33.00 135.00 F 00914 Oviedo,Marcela 8/14/09 1.00 1.00 22.00 22.00 90.00 Total for 00914 9.00 9.00 198,00 198.00 810.00 Total for 0395 9.00 9.00 198.00 198.00 8%00 0420 Material/Finish Selection F 00827 Navarra,Ashleigh 8111/09 .50 .50 6.73 6.73 32.50 F 00827 Navarra,Ashleigh 8113109 8.50 8.50 114.41 114.41 552.50 F 00827 Navarra,Ashleigh 8124/09 7.50 7.50 100.95 100.95 487,50 F 00827 Navarra,Ashleigh 8125109 9.00 9.00 121.14 121.14 585.00 CDs,presentation prep F 00827 Navarra,Ashleigh 8/26109 7.00 7.00 94.22 94.22 455.00 CDs,Board prep,recycled content research Total for 00827 32.50 32.50 437.45 43Z45 2.112,50 Total for 0420 32.50 32.50 437.45 437.45 2.112.50 0430 Meetings B 00720 Romanik,Merrill 9/2/09 2.00 2.00 107.36 107.36 410.00 Dania Beach Library Stand Up Review. F 00720 Romanik,Merrill 7115109 5,50 5.50 295.24 295.24 1,127.50 LEED Charette,Pre-Meeting w/Delta G and Meeting w/Greenhill in advance of submittal for Site Plan to the City. F 00720 Romanik,Merrill 7129109 2.50 2.50 134.20 134.20 512.50 Progress meetings w/Sue,Marie,D.Stephenson,Flynn,Bruce,etal. F 00720 Romanik,Merrill 8/11/09 2.25 2.25 120.78 120.78 461.25 Attend Commission Meeting. F 00720 Romanik,Merrill 8/12/09 2.00 2.00 107.36 107.36 410.00 Attend team meeting re:MEP,windows,fire protection,etc. F 00720 Romanik,Merrill 8/26/09 2.50 2.50 134.20 134.20 512.50 Team meeting re:Site Plan issues. F 00720 Romanik,Merrill 8/28/09 2.00 2.00 107.36 107.36 410.00 Meeting w/Jeremy and Mike re:Landscape.Bruce,Sue,Dominic,Dory and I were also in attendance. Total for 00720 18.75 18.75 1,006.50 1,006.50 3,843.75 F 00914 Oviedo,Marcela 8/5109 1.00 1.00 22.00 22.00 90.00 F 00914 Oviedo,Marcela 817109 2.50 2.50 55.00 55.00 225.00 F 00914 Oviedo,Marcela 8/12/09 1.00 1.00 22,00 22.00 90.00 Total for 00914 4.50 4.50 99.00 99.00 405.00 F 00938 Khater,Dory 6116109 2.00 2.00 64.62 64.62 270.00 C� .� F 00938 Khater,Dory 6/17109 .50 .50 16.16 16.16 67.50 F 00938 Khater,Dory 6/1 W09 .50 .50 16.16 16.16 67.50 vs.1.8(NGATCHELL)-Cost and Billing Selected By.,Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 6 Project Detail Job-to-Date through 10/2109 Tuesday, September 08, 2009-3:40:22 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing ' F 00938 Khater,Dory 6119109 2.00 2.00 64.62 64.62 270.00 F 00938 Khater,Dory 0/24/09 4.50 4.50 145.40 145.40 607.50 C.. Progress meeting with Broward Conuty Library Staff and progress meeting at the ofFlce with Developer F 00938 Khater,Dory 6/25/09 1.00 1.00 32.31 32.31 135.00 Total for 00938 10.50 10.50 339.27 339.27 1,417.50 Total for 0430 33.75 33.75 1,444.77 1,444.77 5,666.25 0480 Presentation Preparation F 00916 Sukphisit, 7131/09 3.00 3.00 63,45 63.45 270.00 Sakomvat Color site plan F 00916 Sukphisit, 813109 8.50 8.50 179.78 179.78 765.00 Sakomvat Office meeting F 00916 Sukphisit, 814109 4.50 4.50 95.18 95.18 405.00 Sakomvat Photoshop color floor plan F 00916 Sukphisit, 816/09 3.00 3.00 63.45 63.45 270.00 Sakomvat Color site plan F 00916 Sukphisit, 877/09 2.00 2.00 42.30 42.30 180,00 Sakomvat Colors site plan Total for 00916 21.00 21.00 444.16 444.16 1,890.00 Total for 0480 21.00 21.00 444.16 444.16 1,890.00 0520 Project Management B 00720 Romanik,Merrill 911/09 1.00 1.00 53.68 53.68 205.00 Sign and Seal Documents. B 00720 Romanik,Merrill 9/4109 .75 .75 40.26 40,26 153.75 Prepare additional service request. F 00720 Romanik,Merrill 7/13/09 1.00 1.00 53.68 53.68 205.00 Coordinate LEED Meeting and sketch monument sign. F 00720 Romanik,Merrill 7120109 .50 .50 26.84 26.84 102,50 Follow up w/Kevin and Tim on project. F 00720 Romanik,Merrill 7/22/09 .25 .25 13.42 13.42 51.25 Provide Kevin info requested. F 00720 Romanik,Merrill 814/09 .50 .50 26.84 26,84 102.50 Review D.Stephenson's contract with us. F 00720 Romanik,Merrill 8127/09 .50 .50 26.84 26.84 102.50 Follow up w/team re:landscape meeting. Total for 00720 4.50 4.50 241.56 241.56 922.50 F 00938 Khater,Dory 6/29/09 2.00 2.00 64.62 64.62 270.00 Typing Meeting Minutes • F 00938 Khater,Dory 7/1/09 2.00 2.00 64.62 64.62 270.00 • F 00938 Khater,Dory 712109 .50 .50 16.16 16.16 67.50 F 00938 Khater,Dory 7/13/09 3.00 3.00 96.93 96.93 405.00 F 00938 Khater,Dory 7/14/09 2,00 2.00 64.62 64.62 270.00 F 00938 Khater,Dory 7/15/09 8.00 8,00 258.48 258.48 1,080.00 F 00938 Khater,Dory 7116/09 4.00 4.00 129.24 129.24 540.00 F 00938 Khater,Dory 7120/09 L50 1.50 48.47 48A7 202.50 F 00938 Khater,Dory 7121109 1.00 1.00 32.31 32.31 135.00 F 00938 Khater,Dory 7122109 2.00 2.00 64.62 64.62 270.00 F 00938 Khater,Dory 7/23109 1.50 1.50 48.47 48A7 202,50 F 00938 Khater,Dory 7/24109 2.00 2.00 64.62 64.62 270.00 F 00938 Khater,Dory 7/27109 1.50 1,50 48.47 48.47 202.50 F 00938 Khater,Dory 7128/09 1,50 1.50 48.47 48.47 202.50 F 00938 Khater,Dory 7/29/09 3.00 3.00 96.93 96.93 405.00 v5.1.8(NGATCHELL)-Cost and Billing Selected By.,Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 7 Project Detail Job-to-Date through 1012109 Tuesday, September 08, 2009-3:40:22 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F 00938 Khater,Dory 7130/09 2.00 2.00 64.62 64.62 270.00 F 00938 Khater,Dory 7131/09 4.00 4.00 129.24 129.24 540.00 F 00938 Khater,Dory 8/3/09 3.50 3.50 113.09 113.09 472.50 F 00938 Khater,Dory 8/4/09 2.00 2.00 64.62 64.62 270.00 F 00938 Khater,Dory 8/5109 1.50 1.50 48.47 48.47 202.50 F 00938 Khater,Dory 8/6109 1.50 1.50 48.47 48,47 202,50 F 00938 Khater,Dory 8/7109 3.00 3.00 96.93 96.93 405.00 F 00938 Khater,Dory 8111109 4.00 4.00 129.24 129.24 540,00 F 00938 Khater,Dory 8/12/09 1.50 1.50 48.47 48.47 202.50 F 00938 Khater,Dory 8113/09 1.00 1.00 32.31 32.31 135.00 F 00938 Khater,Dory 8/14/09 3.00 3.00 96.93 96.93 405.00 Total for 00938 62.50 62.50 2,019,42 2,019.42 8,437.50 Total for 0520 67.00 67.00 2,260.98 2,260.98 9,360.00 0550 Renderings F 00827 Navarra,Ashleigh 7/9109 7.00 7.00 94.22 94.22 455.00 renderings-update original F 00827 Navarra,Ashleigh 7/10/09 2.50 2.50 33.65 33.65 162.50 different color options F 00827 Navarra,Ashleigh 7113/09 T50 7.50 100.95 100.95 487.50 rendering-color opts,landscape F 00827 Navarra,Ashleigh 7/14/09 3.50 3.50 47.11 47,11 227.50 F 00827 Navarre,Ashleigh 7/15/09 8.50 8.50 114.41 114.41 552.50 F 00827 Navarra Ashleigh 8/19109 g 9.00 9.00 121.14 121.14 585.00 F 00827 Navarra,Ashleigh 8/20109 8.50 8.50 114.41 114.41 552.50 F 00827 Navarra,Ashleigh 8/21109 6.00 6.00 80.76 80.76 390.00 Total for 00827 52.50 52.50 706.65 706.65 3,412.50 Total for 0550 52.50 52.50 706.65 706.65 3,412.50 0560 Schematic Plans F 00786 Lasalde de Is Cruz, 6115/09 9.00 9.00 186.93 186.93 765.00 / Pedro F 00786 Lasalde de Is Cruz, 6/16/09 7.50 7.50 155.78 155.78 637.50 Pedro F 007: Lasalde de Is Cruz, 6/17/09 9.00 9.00 186.93 180.93 765.00 Pedro F 00786 Lasalde de Is Cruz, 6/18/09 7.00 7.00 145.39 145.39 595.00 Pedro F 00786 Lasalde de Is Cruz, 6/22109 4.50 4.50 93.47 93.47 382.50 Pedro F 00786 Lasalde de Is Cruz, 6231D9 3.00 3.00 62.31 62.31 255.00 Pedro F 00786 Lasalde de Is Cruz. 6124109 3.00 3.00 62.31 62.31 255.00 ( ' Pedro F 00786 Lasalde de Is Cruz, 6/25109 8.50 8.50 176.55 176.55 722.50 Pedro F 00786 Lasalde de Is Cruz, 626109 3.50 3.50 72.70 72.70 297.50 Pedro F 00786 Lasalde de Is Cruz, 629/09 9.00 9.00 186.93 186.93 765.00 Pedro F 00786 Lasalde de Is Cruz, 6/30/09 9.00 9.00 186.93 186.93 765.00 Pedro F 00786 Lasalde de Is Cruz, 7/l/09 .50 .50 10.39 10.39 42.50 Pedro Total for 00786 73.50 73.50 1,526.62 1,526.62 6,247.50 Total for 0560 73.50 73.50 1,526.62 1.526.62 6,247.50 0630 Site Visits/Meetings v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 8 Project Detail Job-to-Date through 1012109 Tuesday, September 08, 2009-3:40:23 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F 00827 Navarra,Ashleigh 7/31/09 2.00 2.00 26.92 26.92 130.00 visit-Lauderdale lakes library F 00827 Navarra,Ashleigh 8/3/09 2.00 2.00 26,92 26.92 130.00 F 00827 Navarra,Ashleigh 8/4109 1.00 1.00 13.46 13.46 65.00 Total for 00827 5,00 5.00 67.30 67.30 325.00 Total for 0630 5.00 5.00 67.30 67.30 325.00 Total for Labor 658.50 658.50 14,210.36 14,210.36 59,152.50 Total for Overhead(Estimated) 10,528.02 Total Labor and Overhead 658.50 658.50 14,210.36 24,738.38 59,152.50 Total for 658.50 658.50 14,210.36 24,738.38 59,152.50 Total for 012DD 658.50 658.50 14,210.36 24,738.38 59,152.50 Phase Number:013CD Construction Documents Task Number:AArchitecture Labor 0230 Construction Drawings B 00786 Lasalde de Is Cruz, 8/31/09 9.00 9.00 186.93 186.93 765.00 Pedro P&Z/DRC submittal B 00959 Bray,Christopher 8131/09 4.00 4,00 98.00 98.00 400.00 Construction Drawings B 00959 Bray,Christopher 9/1/09 2.00 2.00 49.00 49.00 200,00 Same as above B 00959 Bray,Christopher 9/3109 2.00 2.00 49.00 49.00 200.00 Same as above B 00959 Bray,Christopher 9/4/09 1.00 1.00 24.50 24.50 100.00 Same as above F 00959 Bray,Christopher 8/17/09 8.50 8.50 208,25 208,25 850.00 Construction Drawings F 00959 Bray,Christopher 8/18/09 9.00 9.00 220.50 220.50 900.00 Same as above F 00959 Bray,Christopher 8/19/09 9.00 9.00 220.50 220.50 900.00 Same as above F 00959 Bray,Christopher 8/20109 9.00 9.00 220.50 220.50 900.00 Same as above F 00959 Bray,Christopher 8/21/09 4.00 4.00 98.00 98.00 400.00 Same as above F 00959 Bray,Christopher 8/24109 8.50 8.50 208.25 208.25 850.00 Construction Drawings/Details F 00959 Bray,Christopher 8/25/09 9.00 9.00 220,50 220,50 900,00 Same as above F 00959 Bray,Christopher 8/26109 8.50 8.50 208.25 208,25 850.00 Same as above F 00959 Bray,Christopher 8/27109 8.75 8.75 214.38 214.38 875.00 Same as above F 00959 Bray,Christopher 8/28/09 4.50 4.50 110.25 110.25 450,00 Same as above Total for 00959 87.75 87.75 2,149.88 2,149,88 8,775.00 Total for 0230 96.75 96.75 2,336.81 2,336.81 9,540.00 0395 LEED/Sustainability B 00914 Oviedo,Marcela 911/09 .50 .50 11.00 11.00 45.00 B 00914 Oviedo,Marcela 913109 5.00 5.00 110.00 110.00 450.00 F 00914 Oviedo,Marcela 8126109 2.00 2.00 44.00 44.00 180.00 F 00914 Oviedo,Marcela 8/27/09 1.00 1.00 22.00 22.00 90.00 Total for 00914 8.50 8.50 187.00 187.00 765.00 Total for 0395 8.50 8.50 187.00 187.00 765.00 0430 Meetings v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 9 Project Detail Job-to-Date through 1012/09 Tuesday, September 08, 2009-3:40:24 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F 00938 Khater,Dory 8/17/09 2.00 2.00 64.62 64.62 270.00 FPL coordination F 00938 Khater,Dory 8/19/09 1,50 1.50 48.47 48.47 202.50 F 00938 Khater,Dory 8/21/09 .50 .50 16.16 16A6 67.50 Total for 00938 4.00 4.00 129.25 129.25 540.00 Total for 0430 4.00 4.00 129.25 129.25 540.00 0520 Project Management B 00938 Khater,Dory 8/31/09 1,00 1.00 32.31 32.31 135.00 B 00938 Khater,Dory 9/2/09 4.00 4.00 129.24 129.24 540.00 B 00938 Khater,Dory 9/3109 1.00 1.00 32.31 32.31 135.00 B 00938 Khater,Dory 914109 .50 .50 16.16 16.16 67.50 F 00938 Khater,Dory 8124109 2.00 2.00 64.62 64.62 270.00 F 00938 Khater,Dory 8125/09 1.00 1.00 32.31 32.31 135.00 F 00938 Khater,Dory 8/26/09 3.00 3.00 96.93 96.93 405.00 F 00938 Khater,Dory 8/27109 1.00 1.00 32.31 32.31 135.00 F 00938 Khater,Dory 8/28109 2.00 2.00 64.62 64.62 270.00 Total for 00938 15.50 15.50 500.81 500.81 2.092.50 Total for 0520 15.50 15.50 500.81 500.81 2,092.50 Total for Labor 124.75 124.75 3,153.87 3,153.87 12,937.50 Total for Overhead(Estimated) 1,439.98 Total Labor and Overhead 124.75 124.75 3,153.87 4,593.85 12,937.50 Total for 124.75 124.75 3,153.87 4,593.85 12,937.50 Total for 013CD 124.75 124.75 3,153.87 4,593.85 12,937.50 Phase Number:015CO Construction Administration Task Number:A Architecture Labor 0000 Default B 00731 Salus,Michael 6/19/09 .50 .50 12.80 12.80 55.00 0430 Meetings ' B 00720 Romanik,Merrill 5/1109 .50 .50 26.84 26.84 102.50 Follow up on proposals. B 00720 Romanik,Merrill 619109 .75 .75 40.26 40.26 153.75 Meeting w/Tim and Manny to review fees. B 00720 Romanik,Merrill 6110/09 2.50 2.50 134.20 134.20 512.50 �� Meetno wl Sue,Dominic.Tim,Kevin.Dory and Kate. • B 00720 Romanik,Merrill 6116109 2.50 2.50 134.20 134.20 512.50 Meeting at City Hail w/Greenhill. l ® B 00720 Romanik,Merrill 6/19109 2.25 2.25 120.78 120.78 461.25 Meeting w/Corinne,Bob Daniels,Dominic,Kathryn,Tim,Kevivn,Manny,Dory,Hank and Irai. ' B 00720 Romanik,Merrill 6/24/09 2.25 2.25 120.78 120.78 461.25 Meeting at Tyrone Bryant and P&Z Ccordination meeting w/Greenhill. B 00720 Romanik,Merrill 718/09 1.50 1.50 80.52 80.52 307.50 Site Plan coordination meetnq w/Greenhill. 2rT! ' B 00720 Romanik,Merrill 7110/09 1,00 1.00 53.68 53.68 205.00 Oo, Conference Call w/Sue Goldstein and Marie Moisidon. Total for 00720 13.25 13.25 711.26 711.26 2,716.25 �1 B 00938 Khater,Dory 6110/09 2.50 2.50 80.78 80,78 337.50 I- Total for 0430 15.75 15.75 792.04 792.04 3,053,75 0520 Project Management B M720 Romanik,Merrill 6/10109 1,00 1.00 53.68 53.68 205.00 Review Pedro's drawings and mark up. • B 00720 Romanik,Merrill 6/12/09 75 .75 40.26 40.26 153.75 Prepare revise proposal,solicit additional nubers. v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 10 Project Detail Jab-to-Date through 10/2109 Tuesday, September 08, 2009-3:40:24 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing �1 B 00720 Romanik,Merrill 6/15/09 .25 .25 13.42 13.42 51.25 Follow up on JALRW proposal. ' B 00720 Romanik,Merrill 6117/09 .50 .50 26.84 26.84 102.50 a Schedule meeting w/PBZ. ' B 00720 Romanik,Merrill 6/22/09 .50 .50 26.84 26.84 102.50 �1 C� Schedule team meeting. ✓` ' B 00720 Romanik,Merrill 6123t09 .26 .25 13.42 13.42 51.25 ® Follow up on Site Plan. B 00720 Romanik,Merrill 6/24/09 .75 .75 40.26 40.26 153.75 Follow up from meetings. 1 • B 00720 Romanik,Merrill 712/09 .25 .25 13.42 13.42 51.25 REview Kamm's proposal. B 00720 Romanik,Merrill 719/09 1.50 1.50 80.52 80.52 307.50 Follow up w/Della G on fee and research site lighting options. B 00720 Romanik,Merrill 7/10/09 115 1.75 93.94 93.94 358.75 Coordinate w/Masood and Alex Vargas re:Site Lighting and Dennis re:Site Plan. Total for 00720 7.50 7.50 402.60 402.60 1,537.50 Total for 0520 7.50 7.50 402.60 402.60 1,537.50 0525 Proposal Writing B 00718 Synalovski,Manuel 619109 .50 .50 27.66 27.66 102.50 ' B 00718 Synalovski,Manuel 6119109 2,00 2.00 110.62 110.62 410.00 B 00718 Synalovski,Manuel 6124109 1.00 1.00 55.31 55.31 205.00 B 00718 Synalovski,Manuel 7/2109 2.00 2.00 110.62 110.62 410.00 Total for 00718 5.50 5.50 304.21 304.21 1.127.50 Total for 0525 5.50 5.50 304.21 304.21 1,127.50 0560 Schematic Plans ' B 00720 Romanik,Merrill 711/09 .50 .50 26.84 26.84 102.50 Meeting follow up. Total for Labor 29.75 29.75 1,538.49 1,538.49 5,876.25 Total Labor and Overhead 29.75 29.75 1,538.49 1,538.49 5,876.25 Total for 29.75 29.75 1,538A9 1,538.49 5,876.25 Total for 015CO 29.75 29.75 1.538.49 1,538.49 5,876.25 Phase Number:REIMB Reimbursable Expense Expenses Reimbursable Expenses 513.00 Structural Consultants O AP 0169286 8/24/09 Seed Elie El-Hage Consult.Engm.,Inc./Personnel:Structural Doc. 5,375.00 6,181.25 Calculations 515.00 Landscape Consultants O AP 0169108 8/11/09 Bruce E.Cummings,P.A./Basic Services 4,289,00 4.932.35 519.10 Misc Consultants F AP 0169471 8/31109 Green Building Certification Institute/Certificatin for Dania Beach 450.00 517.50 Library 521.00 Travel F EX 0010914 7/27/09 Khater,Dory 18.15 20.87 F EX 0010914 7130/09 Khater,Dory 4.40 5.06 F EX 0010914 813/09 Khater,Dory 4.40 5.06 F EX 0010914 8/11109 Khater,Dory 4.40 5.06 F EX 0010914 a/17109 Khater,Dory 4.40 5.06 Total for 521.00 35.75 41.11 522.00 Reprographics ' F AP 0167658 5/29109 Repro Products, Inc./Reprographics 54.06 62.17 F AP 0169194 8118109 Repro Products, Inc./Reprographics 228.96 263.30 v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 11 Project Detail Job-to-Date through 1012109 Tuesday, September 08, 2009-3.40:25 PM Regular Total Total Regular Total Description Hours Ovt Hrs Hours Amount Amount Billing F AP 0169195 8118109 Repro Products,Inc./Reprographics 38.16 43.88 F AP 0169295 8124109 Repro Products,Inc./Reprographics 137.12 157.69 F AP 0169439 911/09 Repro Products,Inc./Reprographics 279.84 321.82 ' F PR 0000478 4130/09 Reprographics/Ong: l Copies:499 970.76 1,116.37 ` F PR 0000447 5128/09 Reprographics/Ong: 1 Copies:24 60.37 69.43 F PR 0000398 711109 Reprographics/Ong: 1 Copies. 38 122.71 141.12 F PR 0000318 7130109 Reprographics/Ong: 1 Copies:291 857.62 986,26 F PR 0000270 8127/09 Reprographics/Ong: 1 Copies:645 1,492.25 1,716,09 Total for 522.00 4,241.85 4,878A3 527.00 Delivery O MI 0000031 817/09 Delivery .97 1.12 O MI 0000051 817109 Next Day Air Commercial 14.85 17.08 Total for 527.00 15.82 18.20 Total for Reimbursable Expenses 14,407A2 16,568.54 Total for Expenses 14,407A2 16,568.54 Total for REIMB 14,407.42 16,568.54 Total for 090456GOMBFL 1,183.25 1,18315 27,664.41 67,828.62 129,793.54 Total of Design and Coordination ASD dated 09.08.09 $22,807.50 v5.1.8(NGATCHELL)-Cost and Billing Selected By:Projects,Phases,Disciplines with Activity Project 090456GOMBFL Page 12 Kevin Burke rom: Merrill Romanik [mromanik@Cubellis.Com] Sent: Tuesday, October 20, 2009 3:26 PM To: 'Tim Talbert'; 'kburke@dstephenson.com' Subject: FW: Dania Library Tim and Kevin. As you requested we discussed credit potentials for the parking lot design fees with our consultants. Below is a formal response we received from Jay on Friday. Let's discuss this tomorrow. Merrill Romanik, AIA NCARB, LEED AP1 i C� P1 I lop ,; "v o I'leGture r I ItE I -/Iv ' cubellis 1800 Eller Drive Suite 500 Fort Lauderdale FL 33316 cell 954-881-9200 t954-961-6806 f 954-981-6807 www.cubellis.com From: jay fynn [mailto:jflynn@flynnengineering.com] Sent: Friday, October 16, 2009 5:04 PM To: Merrill Romanik Cc: Dennis Subject: Dania Librar y Merrill As discussed our credit for the parking lot to the south and west of the building as shown in our presentation dwgs would be minimal...I would estimate a credit of about $2500 for the Design and zero for Permits or Construction. However, there are items that we did not anticipate that we consider extra/additional over the presentation plan—those would be as follows: 1. Meetings with Green Hills and City for site coord to the south...to date we have spent $4000 on Meeting time for coord with City and Green Hills 2. Drop off on the street to the east...I would estimate an additional fee of$1000 for this item 3. Service area on the northwest corner of the library... I would estimate an additional fee of$1500 for this item 4. Modifications to the existing lot/area south of City Hall for temporary parking... I would to t to an additional fee of$500 for this item \ In summary, we have a credit of$2500 and an add of$7000 for aCnge F $4500. Please let me know if you need a formal written proposal for thes ; Jay M. Flynn, P.E. Flynn Engineering Services, P.A. 241 Commercial Blvd. iderdale-By-The-Sea, FL 33308 954.522.1004 (Voice) 954.522.7630 (Fax) 954.258.5386 (Cell) i 1 L NK Daniali City of Dania Beach ryF=: Department of Public Services ----__. _ ._._ 100 West Dania Beach Blvd - Dania Beach, FL 33004 .(954)924-3741 (954)-923-1109(fax) MEMORANDUM To: Robert Baldwin From: Yasbeth Dominguez Date: March 12, 2010 RE: Dania Beach Library - Project # 09-004 Enclosed is a revised Change Directive No. 1 and Change Order No. 1 for additional services on the Dania Beach Library; Project No. 09-004. City Manager's signature is required on the Owner signature line. MAR 12 1010 D By A, v