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HomeMy WebLinkAboutNULL (47) Ills, l,- 3`t• 0 - , � �g'�c'n^ber 11 � 1A►�r� i r .ram 4'vf ^`fr I MINUTES DANIA CITY COMMISSION SPECIAL MEETING SEPTEMBER 11, 1995 Present: N Mayor: Bill Hyde Vice Mayor: John Bertino Commissioners: Bobbie Grace Albert Jones Bob Mikes Interim City Manager: Mike Smith {. City Attorney: Frank Adler Fin. Dir/City Clerk: Marie Jabalee PUBLIC HEARINGS 1. "A RESOLUTION OF THE CITY OF DANIA, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 1995-96; AND PROVIDING FOR A PUBLIC HEARING WHEN OBJECTION THERETO WILL BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; AND REPEALING ALL RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE." Michael Smith, Interim City Manager, mentioned that there have been two budget workshop meetings held with the Commission and that negotiations have continued with the Broward Sheriffs Office on their expenditures in the contract. Total expenditures for 95/96 fiscal year are $14,920,745 which is a 4% increase over last year. The total budget amount for last year was $14,349,847. The current MILLAGE rate is 5.98% and the projected MILLAGE rate for 1995/96 is 6.28%, approximately a 5% increase over last year. Mr. Smith stated that this is the first time in five years that taxes have been raised. Highlights of the Budget: SPECIAL MEETING 1 SEPTEMBER 11, I995 h n. , �a Revenues: The largest source of revenue is ad valorem taxes, miscellaneous charges for services and utility taxes. Other revenue is received from fines and forfeitures, gas tax, intergovernmental transfers, franchise fees and other non-operating revenue. Expenditures An estimated 51% goes to law enforcement and fire/rescue and the other expenditures are distributed throughout other provided services, physical environment, culture and recreation, economic environment and transportation. Significant Programs this year: City Commission - Increase salaries by 5% City Manager- Lowering in salary and expense account. Administration -Add $70,000 for an engineering study to implement a Storm Water Utility District throughout the City to deal with the drainage x issues in the City. The study should begin shortly after the implementation of the budget and take around a year to finish. After the study, the City should be able to look at the alternatives, set the rates for the drainage district and begin capital improvements. City Clerk/Finance - These two departments were combined for a '` t? savings of around $60,000. {.ry Police - BSO- Increase by 3.55% to raise the police services to a little r .< over 3.7 million dollars. Fire -A new secretary position was added and funds provided for a new rescue vehicle. Parks/Recreation - Implemented an organizational change which puts the staff under one umbrella instead of having individuals working separately at each park. The change should provide better customer service and streamline costs. One full-time position was eliminated this year and those dollars were reallocated into part-time staff to increase the number of programs. Water/Sewer- Rates will remain stable and one new employee was added to cut-down on overtime. SPECIAL MEETING 2 SEPTEMBER 11, 1995 q I o- In regards to the BSO Contract, Chief Frey explained that BSO tried to comply with the City's request to reduce their budget by $150,000 which removed one CSA, one Secretary, and one Deputy. He advised that Major Carney, BSO, agreed to make up $75,000 to keep one deputy and remove the CSA and Secretary positions for a $75,000 reduction. The City is saving $29,000 by contracting with the City of Hollywood for beach cleaning services. The budget does not include all department requests in the area of additional personnel and capital improvements. L4 Mr. Smith suggested that reallocations may be possible if funds are �t available after the audit. Commissioner Grace mentioned that there are many employees who are loyal and dedicated who deserve upgrades like Charlene Saltalamacchia, Charlie Mckenna, William Johnson and Lou Ann Cunningham. She offered to relinquish her 5% increase in the budget if it would assist in the ell upgrades for employees. Commissioner Grace recommended to increase t , water/sewer rates to fund the drainage problems opposed to budgeting $70,000 for another engineering study that was already completed in 1990. Commissioner Grace disagreed with staff pursuing the Marina Mile issue and felt that attention should be directed to the FAU and Bass Pro projects. She was concerned with the City's financial position based on outstanding loans for the pier, sewer vac truck, and fire truck since no money is coming into the City. She recommended to use Commission Travel & Training funds for donations to Area on Aging, Meals on Wheels and Childcare Connection because these agencies provide services to Dania residents. Commissioner Grace recommended to remove the secretary position in the Fire Department to save money and to review the feasibility of the 1 position at the end of the fiscal year. She confirmed that the $100,000 budgeted for airport services is the balance on the $400,000 loan and that the money will only be borrowed if necessary. Commissioner Grace stressed her concern for citizens to be provided with new bathrooms at the beach since there is a tax increase this year. Commissioner Jones agreed to waive his 5% raise, if no contingency funds are available, in order to donate $500.00 each to Area on Aging, Childcare Connection and Meals on Wheels. He stated his concern for the amounts that are outstanding on sanitation accounts in the Griffin area. City Clerk Jabalee explained that efforts are being made to hire a collection agency to go after the delinquent amounts and that the City SPECIAL MEETING 3 SEPTEMBER 111 1995 J'h >5' N �4V 'C 1: needs to request to bill the charges on the County's water/sewer bills or include them on the Broward County tax rolls. City Clerk Jabalee estimated the amount to be around $100,000 in outstanding delinquent accounts. Commissioner Jones recommended to collect a minimum of 10% on Code Enforcement Liens. Commissioner Jones explained that coastal cities are lacking in retention areas which cause drainage problems. He received information from a recent South Florida Regional Planning Association meeting on a Coastal Buffer System that may be of help. Commissioner Jones stated his knowledge that some employees have been requesting upgrades for a long time and that good employees are hard to find. Once the budget is revisited and money is available, he recommended to consider those employees who are asked to wear many hats and extend themselves on behalf of the City. Commissioner Mikes agreed that some employees deserve raises and that the $90,000, plugged in for employee raises, should be held until the new City Manager is in place. He explained that the City must raise taxes because property values have decreased in the airport impacted neighborhoods and that the Commission waived travel expense in the past to donate funds to charitable agencies. He recommended to require a four-fifths vote on waiving Code Enforcement violations and mentioned that the proposed 6.28 MILLAGE is not bad compared to surrounding cities. ys; Vice Mayor Bertino asked to have another valuation report prepared by the General Employees Pension Fund actuary as incomes were much higher on the investments at a later date and the City may have a lower s f'ah annual payment. Marie Jabalee explained that the General Employee's Pension Board is expecting to address the issue at their meeting on Thursday. ti � mc Vice Mayor Bertino stated that the City is required to conduct the u engineering study according to State Statute and that procedures for waiving liens should be addressed. The public should not think that there is an extra $100,000 in the budget for the airport services because the money will only be borrowed if necessary. Vice Mayor Bertino stated his concern that the combined City Clerk and Finance Director positions provide too much work for one person. He suggested to bring the position up-to-date with other cities who consider it a clerk and keeper of the records position. The salary could conform to an Administrative Aide compensation and the position could be SPECIAL MEETING 4 SEPTEMBER 11, 1995 M 1 removed from the Finance Director's job responsibilities. Further comments related to the decrease in federal funding that is coming in the future which will create a hardship to local municipalities. Commissioner Grace was advised by Mr. Smith that the Senior Citizen Club is a sponsor organization under the Parks & Recreation Department and that the City has subsidized their programs over the years. The I.T. Parker Center has been offered to them at a very reduced price which is incorporated into the budget. A, In response to Commissioner Mikes' earlier comments on increasing the Commission's salary, Commissioner Grace mentioned that most xA '` Commissioners have full-time jobs and do not depend on money from 1 P Y their elected official positions. Mayor Hyde stated his opinion that the City Manager should determine employee upgrades as an administrative issue and that the Commission should deal with legislative issues only. Mayor Hyde disagreed with requiring a four-fifths vote on waiving lien fees as the City's past action to waive $200 charges for housing projects like DEDC provided improvements and tax revenue to the City. He opposed the 5% increase in the Commission's salaries since taxes are being increased this year. Commissioner Jones questioned whether small parks employees were brought under the Public Works Department. Interim City Manager a;^ Smith advised that small parks employees work as a maintenance division under the Parks and Recreation Department but also work with Public Works out of necessity. Commissioner Mikes agreed that the City Manager should have the major course on organizing the executive and administrative functions in the City. Further comments were expressed on the financial burden placed on elected officials to run for office and the importance of providing proper compensation to Commissioners to deter corruption. Interim City Manager Smith stated that the salary increase for the City Commission amounts to less than $3,000.00 which is of no consequence to a 14 million dollar budget and that employee salary increases should remain under the discretion of the City Manager. Mr. Smith mentioned that the impact to residents on the drainage district should only amount to $2 to $3 a month per home. The City Commission has taken a unified action in the past against making SPECIAL MEETING 5 SEPTEMBER 11, 1995 Iy �Sr 1 �T donations based on the City's financial constraints. However, City Employees donated over$3,500.00 to the United Way last year. Mr. Smith advised that Dania has not given up on Marina Mile as there are some legal issues to be reviewed and Bass Pro still looks very positive. The travel for Commissioners has remained stable at $5,000 a year and citizens should consider this an investment because conferences provide information on funding alternatives to help the City. a Commissioner Grace disagreed that the Commission is out of line to make recommendations on employee positions since the budget is a 4 joint function with the City Manager and the Commission has an ° obligation to the taxpayers. Mr. Smith felt that it works better if the Commission directs him to find ways to cut the budget instead of singling out individual employees. Commissioner Grace stated that her reasons for mentioning names was based on her personal knowledge of the work performed and her feelings that all General Employees deserve a raise. Mr. Smith stated that the Fire and General Employee union contracts are t being negotiated right now and the City's history is to be fair with employees. As far as employees, City Attorney Adler pointed out wording on Page 22 of the Charter relating to the Commission being in violation if they try to influence the City Manager in hiring or firing a particular person as this is the job of the City Manager and no one else. He recommended for the Commission to take action to adopt the MILLAGE rate and advised the public that a public hearing is scheduled for September 26, 1995, for final adoption of the MILLAGE and budget. . ; Mayor Hyde allowed public comment. I Barbara Jones, Childcare Connection, requested a donation in the amount of$12,968.00 that would provide services for 106 children in the City of Dania. She mentioned that the funding request would generate federal and state funding in the amount of$199,706 which would come back to citizens of the City of Dania. Ms. Jones then presented further information on Childcare Connection. Al Spies commended the Commission for keeping the MILLAGE rate at 5.98 the past few years but cautioned the City's action in making financial projections based on a possible savings from the City's annual contributions into the General Employees Pension Fund. Mayor Hyde stated that one of the reasons for raising taxes was based on the half a million dollar payment owing Broward County for fire SPECIAL MEETING 6 SEPTEMBER 11, 1995 T 1 1 protection services in the Griffin area. Mr. Smith agreed that the County payment has been a big impact along with a cost of living increase in law enforcement, goods and services to operate and raises for employees. Dania's increase in tax base is still one of the lowest in Broward County and the assessed value on property by the Broward County Property Appraiser's Office was not as high for Dania as other cities out west. Mayor Hyde closed the public comment and requested City Attorney Adler to read the tentative MILLAGE resolution in its entirety. i� `t A motion was made by Commissioner Mikes, seconded by 1 Commissioner Jones to adopt the resolution approving the proposed MILLAGE rate necessary to be levied for the fiscal year 1995-96. The motion passed on the following roll call vote: Commissioner Grace -yes Commissioner Jones - yes Commissioner Mikes -yes Vice Mayor Bertino- yes Mayor Hyde - yes 2. "A RESOLUTION OF THE CITY OF DANIA, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING ITS TENTATIVE ANNUAL BUDGET FOR THE FISCAL YEAR 1995-96; AND PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS THERETO WILL BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; 1 AND REPEALING ALL RESOLUTIONS OR PARTS OF RESOLUTIONS ON CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE." City Attorney Adler read the resolution approving the tentative annual budget for the fiscal year 1995-96 in its entirety. Mayor Hyde reminded the public that the two resolutions will be heard again on September 26, 1995. A motion was made by Commissioner Mikes, seconded by Commissioner Jones to adopt the resolution approving the tentative annual budget for the fiscal year 1995-96. Vice Mayor Bertino restated his feelings that the City Clerk and Finance Department positions should be separated and that he would like the new City Manager to review the situation. Vice Mayor Bertino agreed that major dollars in the budget are going towards police protection but citizens need to remember that quality of service is better than when the City had its own police department. SPECIAL MEETING 7 SEPTEMBER 11, 1995 r . Commissioner Jones recommended to set aside a $500.00 donation for each organization that requested assistance. Commissioner Grace agreed with Commissioner Jones on the donation of funds for organizations providing services to Dania and commended the police and fire personnel for their public safety efforts. The motion to adopt the Resolution approving the tentative budget passed on the following roll call vote: Commissioner Grace - yes Commissioner Jones - yes Commissioner Mikes - yes Vice Mayor Bertino- yes 4 Mayor Hyde - yes This meeting adjourned. MAYOR-60i4ARSSIONER } CITY CLE AUDITOR r fh: p Y`icF SPECIAL MEETING 8 SEPTEMBER 11, 1995 Y L,t f 9 AGENDA DANIA CITY COMMISSION SPECIAL MEETING SEPTEMBER 11, 1995 7:30 P.M. PUBLIC HEARINGS 1. "A RESOLUTION OF THE CITY OF DANIA, FLORIDA, AS REQUIRED BY THE '= CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 1995-96; AND PROVIDING FOR A PUBLIC HEARING WHEN OBJECTION THERETO WILL BE HEARD AND QUESTIONS CONCERNING 2�t. SAME WILL BE ANSWERED; AND REPEALING ALL RESOLUTIONS OR y PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE." (First Reading) (Staff) 2. "A RESOLUTION OF THE CITY OF DANIA, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING ITS TENTATIVE ANNUAL BUDGET FOR THE FISCAL YEAR 1995-96; AND PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS THERETO WILL BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; AND REPEALING ALL RESOLUTIONS OR PARTS OF RESOLUTIONS ON CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE." (First Reading) (Staff) Ar' t, P PROPOSED MILLACE RESOLUTION f 1995-96) RESOLUTION NO. A RESOLUTION OF THE CITY OF DANIA, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 1995-96; AND PROVIDING FOR A PUBLIC HEARING t WHEN OBJECTION THERETO WILL BE HEARD AND ` QUESTIONS CONCERNING SAME WILL BE ANSWERED; AND REPEALING ALL RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Dania, Florida; requires that the City Commission shall, by Resolution, adopt an annual budget, determine the amount of millage necessary to be levied and publish the budget so adopted, together with a notice stating the time and place where objections thereto will be heard; and WHEREAS, the City Manager of the City of Dania, Florida, has prepared and submitted to the City Commission an annual report covering the operation of the City and has set forth therein an estimate of the expenditures and revenues of the City for the i i ensuing year, beginning October 1, 1995, and ending September 30, 1996, with sufficient copies of such report and estimate being on file in the office of the City Clerk-Auditor so that any interested party may obtain copies upon request, and WHEREAS, the City Manager has presented to the City Commission detailed information supporting such estimate, affording the City Commission a comprehensive understanding of the City Government for the ensuing period, including expenditures for corresponding items during the last two fiscal years and increase and decrease demands 1 RESOLUTION NO. + yKiY T. e for the ensuing year as compared with corresponding appropriations for the [,I,-- and WHEREAS, the City Commission has met and carefully considered such annual report and estimate for the ensuing year and has determined and fixed the amount necessary to carry on the government of the City for the ensuing year and has prepared a •t, tentative budget setting forth the amounts necessary to be raised for the various departments of the City and has appropriated such amounts to the various departments of the City considering the applicable funds on hand and the estimated departmental revenues; and WHEREAS, the City Commission has determined that in order to produce a sufficient sum to fund such tentative budget, it is necessary that a provisional millage of jt.. 6.28 be levied against ad valorem valuation of property subject to taxation in the City of Dania; and WHEREAS, the "rolled back rate as computed in accordance with the provisions of Section 200.065(1), Florida Statutes, is 5.885 mills; and ' WHEREAS, said proposed millage is 6.71% more than said "rolled back rate". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA: Section 1. THAT the proposed general municipal millage necessary to be levied against ad valorem valuation of property subject to taxation in the City of Dania to produce a sufficient sum, which, together with departmental revenue, will be adequate to pay the appropriations made in the tentative budget, are as follows: 2 RESOLUTION NO. a FOR OPERATING BUDGET: (GENERAL MUNICIPAL MILLAGE) 6.28 MILLS FOR DEBT SERVICE: 0.00 MILLS FOR VOTED MILLAGE: 0.00 MILLS Section 2. THAT said proposed millage rate is 6.71% more than the"rolled back rate" as computed in accordance with the provisions of Section 200.065(1), Florida Statutes. Section 3. THAT the City Commission of the City of Dania will meet in the City F Commission Room in the City Hall on Tuesday, September 26, 1995, at 7:30 p.m. for the +' purpose of adopting the above stated millage rate and answering questions concerning r s same. The City Manager shall specify the purposes for which ad valorem tax revenues are z being increased, if any, over the "rolled back rate". A notice of this public hearing shall be rta published in strict compliance with the provisions of Section 200.065(2) (d) and Section 200.065(3), Florida Statutes. Y Section 4. THAT all resolutions or parts of resolutions in conflict herewith be and k L,\s the same are hereby repealed to the extent of such conflict. Section 5. THAT this Resolution shall take effect and be in force immediately upon its passage and adoption. 3 RESOLUTION NO. I PASSED AND ADOPTED THIS day of 1995. MAYOR- COMMISSIONER t v ATTEST: CITY CLERK-AUDITOR APPROVED AS TO FORM AND CORRECTNESS i By: FRANK C. ADLER, City Attorney } e i { i 4 RESOLUTION NO. i i h TENTATI\,-E BUDGET RESOLUTION (1995-961 RESOLUTION NO. A RESOLUTION OF THE CITY OF DANIA, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING ITS TENTATIVE ANNUAL BUDGET FOR THE FISCAL YEAR 1995.96; AND PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS THERETO v WILL BE HEARD AND QUESTIONS CONCERNING SAME E' WILL BE ANSWERED; AND REPEALING ALL RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; t Ani.1 AND PROVIDING FOR AN EFFECTIVE DATE. j WHEREAS, the CityCharter of the City of Dania Florida; requires that the City r,6«ait tY , q ry is Commission shall, by Resolution, adopt an annual budget determine the amount of millage necessary to be levied and publish the budget so adopted, together with a notice stating `v the time and place where objections thereto will be heard; and WHEREAS, the City Manager of the City of Dania, Florida, has prepared and submitted to the City Commission an annual report covering the operation of the City and has set forth therein an estimate of the expenditures and revenues of the City for the ensuing year, beginning October 1, 1995, and ending September 30, 1996, with sufficient copies of such report and estimate being on file in the office of the City Clerk-Auditor so that any interested parry may obtain copies upon request; and WHEREAS, the City Manager has presented to the City Commission detailed information supporting such estimate, affording the City Commission a comprehensive understanding of the City Government for the ensuing period, including expenditures for corresponding items during the last two fiscal years and increase and decrease demands 1 RESOLUTION NO. l 1 INl for the ensuing year as compared with corresponding appropriations for the last fiscal year; and 1P WHEREAS, the City Commission has met and carefully considered such annual report and estimate for the ensuing year and has prepared a tentative budget setting forth the amounts necessary to be raised for the various departments of the City and has ILI appropriated such amounts to the various departments of the City considering the applicable funds on hand and the estimated departmental revenues; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA, FLORIDA: I I Section 1. THAT a tentative budget for the City of Dania, Florida, for the fiscal year beginning October 1, 1993, and ending September 30, 1996, is adopted (subject to the public hearing for which provision is subsequently made herein). A copy of such tentative budget is attached hereto and made a part hereof as "Exhibit A" and the appropriations set out therein are hereby made for the maintenance and carrying on of the government of the r.: City of Dania, Florida, and for the purpose of paying debt service requirements, if any, of 4, said City for the fiscal year beginning October 1, 1995, and ending September 30, 1996. I Section 2. THAT all delinquent taxes, collected as proceeds from levies of operating millages for former years, be and the same are hereby specifically appropriated for the use and benefit of the "General Fund". Section 3. THAT the City Commission of the City of Dania will meet in the City Commission Room in the City Hall on Tuesday, September 26, 1995, at 7:30 p.m. for the purpose of finalizing said budget and answering questions concerning same. The City Manager shall specify the purposes for which ad valorem tax revenues are being increased, 2 RESOLUTION NO. z t � S Ic i� if any, over the "rolled back rate". A notice of this public hearing shall be published in strict compliance with the provisions of Section 200.065(2) (d) and Section 200.065(3), Florida Statutes. Section 4. THAT all resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed to the extent of such conflict Section 5. THAT this Resolution shall take effect and be in force immediately upon its passage and adoption PASSED AND ADOPTED THIS day of 1995. 1 MAYOR-COMMISSIONER ( ATTEST: CITY CLERK-AUDITOR ff_ C{iz APPROVED AS TO FORM AND CORRECTNESS By: c FRANK C. ADLER, City Attorney 3 RESOLUTION NO. z r is �A F �Gmber 1� la► 9 5 e i R5Y � 1 t t t 3ar: ti Y ' Y Y rM i These images were produced in the normal course of business by: The Microfilm Depot/Advanced Imaging Solutions . 1213 South 30 Avenue, Hollywood, FL. 33020 Brow: (305) 927-4404 Dade: (305) 625-0509 Jji