Loading...
HomeMy WebLinkAboutNULL (132) m r MINUTES DANIA CITY COMMISSION SPECIAL MEETING MAY 8, 1985 ROLL CALL: Present: Vice-Mayor: Chester A. Byrd Commissioners: Jean Cook Howard Hirsch Charles McElyea City Attorney: Frank Adler City Manager: Richard Marant Deputy City Clerk : Marie Jabalee The Special Meeting was called to order by Vice-Mayor Byrd. 1 . DISCUSSION 1 . 1 Discussion concerning the vacation created by Governor Robert Graham' s suspension of Mayor-Commissioner John Bertino. City Attorney Adler advised that the City Charter provides for the filling of a Commission vacancy through an appointment of a temporary successor by a resolution adopted by a majority of the City Commission . The appointee will fill the vacancy created by the suspension of John Bertino until John Bertino is reinstated and, in the event ,John Bertino is not reinstated , the appointee will serve as City Commissioner until the next regular City General Election. City Attorney Adler read the contents of the resolution to be filled in with the name of the appointee when selected . He said that statute provides if no appointment is made within a reasonable length of time, the Governor will make the appointment . A motion was made by Commissioner Cook to agenda the appointment of the Commissioner for the next regular meeting of May 14 , 1985 . The motion died for lack of a second. A motion was made by Commissioner Hirsch to agenda the appointment of the Commissioner for the regular Commission meeting scheduled for June 25, 1985 . The motion died for lack of a second. A motion was made by Commissioner McElyea, seconded by Commissioner Cook to appoint James G. Adams as City Commissioner by resolution. The motion passed on the following roll call vote: Commissioner Cook-yes Commissioner McElyea-yes Commissioner Hirsch-yes Vice-Mayor Byrd-yes * (At this time, Addendum Items 1 . 3 and 1 .4 were addressed. ) ** 1 . 2 Review of applications submitted for the position of City Manager. I f I Michael Smith, Personnel Director, submitted a brief summary listing of the 86 City Manager applicants and presented a memo of suggestions, requesting Commission direction regarding the i following aspects of the manager selection procedure : 1 ) Professional Competencies: Mr. Smith suggested that the Commission prioritize desired qualities to aid in further screening of the applications . The Commissioners elected to each prioritize his/her own list individually. Special Meeting 1 May 8 , 1985 ; f f2 ) Initial Screening Procedure: The Commissioners agreed with Mr. Smith' s suggestion to screen the applications down to a workable list of 20 . It was decided that the screening committee will be composed of Personnel Director Michael Smith, Acting City Manager Wanda Mullikin, Deputy City Manager Eugene Jewell and any members of the Commission who wish to participate; and that initial screening should be completed by May 23 , 1985 . i 3 ) Commission Selects Interviewees: The Commissioners agreed that after screening to arrive at 20 semi-finalists , the ? j Commissioners will use the ballot system to arrive at the top 5 finalists to be called in for interviews . I 4 ) Establish Time Frame for Interviews : It was agreed that applicant interviews should be held during the 1st week of June. The Commissioners deferred making decisions on Mr. Smith' s suggestions of ( a) the City paying travel expenses for the 5 finalists' interviews , and (b) planning a social event for additional informal evaluation. 5) Selection, "The Final Vote" : The Commission vetoed Mr. Smith ' s suggestion that final selection require a 4/1 decision . 6 ) Consider Employment Contract: The Commission vetoed Mr. Smith' s suggestion of an employment contract. 7) Designate One Person as Liaison with Applicants : It was agreed that whoever is named Mayor will be designated as liaison with applicants . i * ADDENDUM ITEMS : $, 1 .3 Appointment of Acting City Manager, effective May 10 , 1985 . Commissioner Hirsch. and 1 .4 Discussion of projects initiated by City Manager , Richard Marant. Commissioner Hirsch. City Manager Marant estimated that it will most likely be June before a full time City Manager comes on board , and offered to volunteer his available time in the interim to assure continuity regarding initiated projects such as budget revisions, the 1985-86 budget , downtown development and the annexation program. Commissioner Hirsch expressed regret that Chief Eugene Jewell , ' Deputy City Manager has declined to accept the job of City Manager and Commissioner Hirsch suggested that , since City Manager Marant' s resignation becomes effective May loth, an Acting City Manager should be appointed. Vice-Mayor Byrd disagreed , stating that Mr. Marant has done a fine job and that he would prefer that Mr. Marant continue until the new City Manager is hired. A motion was made by Commissioner Hirsch, seconded by Commissioner McElyea to appoint an Acting City Manager and to have Mr. Marant come in one day a week , if he so chooses , to assist the Acting City Manager. The motion passed on the following roll call vote: Commissioner Cook-yes Commissioner Adams-yes Commissioner Hirsch-yes Vice-Mayor Byrd-no i J Commissioner McElyea-yes i j A motion was then made by Commissioner McElyea , seconded by Commissioner Cook to appoint City Clerk , Wanda Mullikin, as Acting City Manager. The motion passed on the following roll call vote: P Commissioner Cook-yes Commissioner Adams-yes f Commissioner Hirsch-no Vice-Mayor Byrd-yes € 1 Commissioner McElyea-yes L Special Meeting 2 May 8 , 1985 I During discussion of the projects initiated by City Manager Marant , Commissioner Cook suggested that an Annexation Committee be appointed. Vice-Mayor Byrd concurred and directed that the appointment of an Annexation Committee be placed on the agenda for the next regular Commission meeting of May 14 , 1985 . City Manager Marant reported that Cleveland Herring, Counsel on Annexation, will be available on May 21st or 22nd to meet with the Commissioners and present the annexation package. (At this time, the Workshop Meeting scheduled to follow this Special Meeting was addressed . ) A motion was made by Commissioner Hirsch, seconded by Commissioner McElyea to table the workshop meeting on the 1984-85 mid-year budget revisions and set two workshops to include the annexation program, budget revisions , and review of City Manager applications. The motion passed unanimously. The Commission decided to Workshop the annexation program on May 22nd at 2 :30 p.m. and to Workshop the 1984-85 budget revisions and review of City Manager applications on May 23rd at 2 :30 p.m. ** (At this time , agenda item 1 . 2 was addressed. ) At this point, City Manager Marant was directed to place the selection of the Mayor on the agenda for the next regular Commission meeting scheduled for May 14 , 1985 . It was determined that , since the newly appointed Acting City Manager, Wanda Mullikin and Deputy City Manager, Eugene Jewell will both be out of town during the next several weeks, it would $, be necessary to appoint a temporary Acting City Manager and make arrangements for bank account signatories per Charter requirements . A motion was made by Commissioner Hirsch, seconded by Commissioner McElyea to designate Deputy City Clerk , Marie Jabalee , as an authorized signatory on City of Dania bank accounts . The motion passed unanimously. A motion was made by Vice-Mayor Byrd , seconded by Ccmmissioner Hirsch to appoint City Attorney, Frank Adler, as Acting City ,. ., F Manager in Wanda Mullikin' s absence . The motion passed on the following roll call vote: Commissioner Cook-yes Commissioner Adams-yes Commissioner Hirsch-yes Vice-Mayor Byrd-yes Commissioner McElyea-yes This Special meeting was then adjourned . V CE-MAYOR - COMMISSIONER l CITY CLERK-AUDITOR 1 ti Special Meeting 3 May 8 , 1985 I _ 771 1 AGENDA CITY OF DANIA SPECIAL MEETING MAY 8 , 1985 7 : 30 P.M. i i THERE WILL BE A SPECIAL MEETING WITH THE FOLLOWING ITEMS TO BE DISCUSSED: 1 . DISCUSSION i 1 .1 Discusion concerning the vacation created by Governor Robert Graham' s suspension of Mayor-Commissioner John Bertino. 1 .2 Review of applications submitted for the position of City Manager. i 1 y ' 1 i I 1 4 1 a t ` i j I I I I I f 1 1 {I 1 1 t 1 1 1 1 J I S t ADDENDUM SPECIAL MEETING MAY 8 , 1985 7 :30 P.M. I 1 .3 Appointment of Acting City Manager, effective May 10 , 1985 . Commissioner Hirsch. 1 .4 Discussion of projects initiated by City Manager, Richard Marant. Commissioner Hirsch. i i I a i I , J 3 1' fi �d Y xp AGENDA WORKSHOP MAY 8 , 1985 ( IMMEDIATELY FOLLOWING SPECIAL MEETING) 1 . DISCUSSION OF 1984-85 MID YEAR BUDGET REVISIONS . i j l I I � I i . l 1 I i I I i I i d 1 I'