Loading...
HomeMy WebLinkAboutNULL (246) I 1 i MINUTES DANIA CITY COMMISSION SPECIAL MEETING APRIL 20, 1988 Present : Vice Mayor: Jean Cook Commissioners: John Bertino (late ) Howard Hirsch Charles McElyea City Attorney: Frank Adler City Manager: Eugene Jewell City Clerk: Wanda Mullikin Absent: Mayor: Chester A. Byrd ( ill ) 1. Discussion & possible action of Harbour Towne Marina lease. Jim Cain, business associate of Austin Forman, apologized for Mr. Forman's absence and described a proposed lease and management agreement between the City and Harbour Towne Marina regarding the new civic center. I Vice Mayor Cook and Commissioner Hirsch said this was a new concept that would require more information and further discussion. Mr. Cain said he would like to present a budget of ,.- operating costs. Commissioner McElyea expressed strong objection to the new proposal , feeling the civic center was built for the city 's citizens and the city should run it. i A motion was made by Commissioner Hirsch to workshop this proposal next week. Vice Mayor Cook passed the gavel and seconded the motion. The motion passed on the following roll call vote: j Commissioner Hirsch-yes Commissioner McElyea-no Vice Mayor Cook-yes 2. Discussion & possible action on John Day's request for site plan approval for a full service marine center at Harbour Towne Marina. 1 A motion was made by Commissioner Hirsch, seconded by Commissioner McElyea to continue this item until the city 's business with jHarbour Towne Marina is properly completed. The motion passed on the following roll call vote: Commissioner Bertino-yes Commissioner McElyea-yes Commissioner Hirsch-yes Vice Mayor Cook-yes 3 . Presentation of 1986/87 audit report by Stan Brooks of Touche Ross auditing firm. Stan Brooks announced the completion of examination of the city ' s 1986-87 financial statements and presented the audit report and letter of recommendation . He explained that the actual issuance of the financial statements was delayed because of the necessity for Touche Ross to meet with Administration and the City Attorney f with regard to procedural details of certain transactions . He reported that at the end of the year the city has a deficiency in j general fund balance of approximately $700, 000 and commented that, although the budget was a balanced budget when adopted in 1 - September of 1986, had the city not reduced the millage rate it could have had additional revenues to fund the deficit . Mr. Brooks expressed concern from an audit standpoint regarding fund to fund transfers and said it is recommended that such transfers receive prior Commission approval by resolution. Special Meeting 1 April 20, 1988 1 a i i During discussion of revenue shortfall , inadequate contingency { fund and expenditures authorized without clear indication of revenue source, City Attorney Adler said that no illegal expenditures were made ; however, there should have been money appropriated and approved by resolution before those expenditures were made. Mr. Brooks recommended that resolutions to authorize expenditures should indicate the line item budget code to be charged and should state whether or not there is an adequate, unencumbered appropriation available within the line item and within the department. He stated that, regardless of the timing of actual cash outlays, budget amendments must be considered because budgets are on the modified accrual basis, and the fact that the service is being performed in the current year, even if payment is to be made in the next fiscal year, requires that it be budgeted for the current year. Mr. Brooks said other than the events discussed, which did take several months to resolve, there was nothing additional that was material that occurr ed du ring the cou rse urse of the examination. A motion was made by Commissioner Bertino, seconded by Commissioner Hirsch to accept the Auditors Report for the 1986/87 fiscal year. The motion passed on the following roll call vote: Commissioner Bertino-yes Commissioner McElyea-yes Commissioner Hirsch-yes Vice Mayor Cook-yes 4. Discussion & possible action on request of plat approval of Stirling Road/Hawthorne Plat and request to eliminate a 42 ' corridor along the railroad from the Broward County trafficways w plan. Due to the absence of the petitioner, a motion was made by Commissioner Hirsch, seconded by Commissioner McElyea to agenda this item for next week 's workshop and to definitely notify the petitioner of the date when scheduled . The motion passed unanimously. 5. Discussion & possible action on resolution authorizing borrowing of funds. i and 6. Discussion & possible action on proposed ordinances increasing the City's borrowing limit. City Clerk Mullikin read the response, prepared in compliance with State requirements , to the management letter from the auditors . She detailed the new procedures the city will be following per auditor recommendations. Expressing the desire to investigate the borrowing situation more thoroughly, Commissioner Hirsch made a motion, seconded by Commissioner Bertino, to table items 5 and 6 to a special meeting. The motion passed unanimously. I The Special Meeting was scheduled for Wednesday, April 27, 1988, f 1 at 4 :30 p.m. This Special Meeting was then adjourned . i E MAYOR-COMMISSIONER CITY CLERK-AUDITOR � I Special Meeting le -J 2 April 20, 1988 ,s t AGENDA DANIA CITY COMMISSION SPECIAL MEETING APRIL 20, 1988 i 4:00 P.M. E i { 1. Discussion & possible action of Harbour Towne Marina lease . 2. Discussion & possible action on John Day 's request for site plan approval for a full service marine center at Harbour Towne Marina. I 3. Presentation of 1986/87 audit report by Stan Brooks of Touche Ross auditing firm. 4. Discussion & possible action on request of plat approval of Stirling Road/Hawthorne Plat and request to eliminate a 42 ' corridor along the railroad from the Broward County trafficways plan. 5. Discussion & possible action on resolution authorizing borrowing of funds . 6. Discussion & possible action on proposed ordinances increasing the City 's borrowing limit. J. '