HomeMy WebLinkAboutR-2010-090 EMS Grant Mass Casualty Incidents RESOLUTION NO. 2010-090
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT AT
NO COST, AS A PARTICIPATING AGENCY OF STATE EMS COUNTY
GRANT FUNDING, SCANNING HARDWARE AND SOFTWARE FOR
VICTIM TRACKING DURING MASS CASUALTY INCIDENTS; AND
TRAUMA TOURNIQUETS FOR MASS CASUALTY INCIDENTS, ALL TO
BE DISTRIBUTED TO THE CITY OF DANIA BEACH THROUGH THE CITY
OF SUNRISE, FLORIDA, AS LEAD AGENCY FOR A STATE EMS GRANT;
AUTHORIZING THE EXECUTION OF ANY DOCUMENTS NECESSARY
TO RECEIVE THE DEVICES; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunrise, Florida, as sub-grantee of the State EMS Grant,
executed an Agreement between Broward County and the City of Sunrise for State EMS County
Grant Funding, and the City of Sunrise accepted all financial obligations relating to costs and
reimbursements associated with the grant; and
WHEREAS, twenty (20) cities in Broward County, including the City of Dania Beach,
were afforded the opportunity to participate as recipients of scanning hardware and software for
victim tracking during mass casualty incidents and trauma tourniquets for mass casualty
incidents at no cost to the City; and
WHEREAS, the City of Dania Beach has received notice that it has qualified as a
recipient of the equipment at no cost to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized to execute an Addendum to the State
EMS County Grant for funding as a participating agency, and any and all documents required by
State or County agencies in order to receive the equipment for victims of mass casualty incidents
to be distributed under the grant identified above.
Section 2. That as a "participating agency", the City of Dania Beach will incur no
financial responsibility by accepting delivery of scanning hardware and software for victim
tracking during mass casualty incidents and trauma tourniquets for mass casualty incidents and
any related training.
Section 3. That the City of Dania Beach Fire Department shall obtain and forward
acquisition documents of all equipment received by it to the City's Finance Department to enable
recording of the equipment on the City's asset records.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on June 8, 2010.
i
C.K. McELYE
PO,s FIRS?. MAYOR—COMMISSIONER
ATTESTS Qp'� C/Ty
LOUISE STILSON, CMC -%
CITY CLERK
"RpORAh�
APPROVED A T F AND CO ESS:
6 "
THOM S J. NS O
CITY ATTORNEY
2 RESOLUTION #2010-090
EXHIBIT "H"
ADDENDUM TO STATE EMS COUNTY GRANT FUNDING
FOR PARTICIPATING AGENCY
The undersigned PARTICIPATING AGENCY has entered into this ADDENDUM
TO STATE EMS COUNTY GRANT FUNDING AGREEMENT ("Addendum") and
acknowledges that it has joined in with SUB-GRANTEE, CITY OF SUNRISE, on two (2)
Project Applications: Scanning Hardware and Software for victim tracking for Mass
Casualty Incidents and Trauma Tourniquets for Mass Casualty Incidents as part of the
State EMS County Grant Funding; hereinafter referred to individually as either the
"respective Property" or "applicable Project" and collectively as "Property" or "Projects."
PARTICIPATING AGENCY acknowledges that, in order to be included as a
PARTICIPATING AGENCY under the Agreement between COUNTY and SUB-
GRANTEE for State EMS County Grant Funding ("Agreement"), it agrees to the
following terms and conditions:
1. PROPERTY COVENANTS
1.1 PARTICIPATING AGENCY shall not sell or otherwise dispose of any
Property acquired with respect to the Projects prior to the end of the useful
Ilfe of the respective Property. PARTICIPATING AGENCY may elect to
sell or dispose of the respective Property prior to the end of its useful Ilfe
only with the prior written consent of COUNTY; however,
PARTICIPATING AGENCY shall be required to refund to COUNTY any
and all funds provided on behalf of PARTICIPATING AGENCY for the
purposes discussed herein prior to such sale or other disposition of the
respective Property. COUNTY has the right but not the obligation to
require PARTICIPATING AGENCY to transfer to COUNTY the equipment
purchased with funds under the Agreement, incorporated herein by
reference, in lieu of PARTICIPATING AGENCY paying back COUNTY any
funds required as provided for in this section.
1.2 Ownership of any and all equipment purchased on behalf of
PARTICIPATING AGENCY pursuant to the Agreement shall be by
PARTICIPATING AGENCY, unless otherwise described herein.
PARTICIPATING AGENCY shall be responsible for obtaining the proper
insurance, licensing, permitting and for maintaining said equipment.
PARTICIPATING AGENCY shall maintain and operate the respective
Property through the useful Ilfe of same and make it available for loan to
other fire rescue agencies upon request. When any equipment funded by
the Agreement is no longer usable, it may be sold for scrap or disposed of
in the customary procedure of PARTICIPATING AGENCY.
Dania Beach FY2009
Sunrise 10-0METS-8151-01(09)(10)
1
EXHIBIT "H"
2. MONITORING AND REQUIRED REPORTS/FINANCIAL STATEMENTS
2.1 PARTICIPATING AGENCY is subject to and shall comply with any and all
requirements contained in State law, and in the agreement between the
State and COUNTY regarding these grant funds, including the terms and
conditions of the Application for funding, incorporated herein by reference.
2.2 PARTICIPATING AGENCY shall, to the extent permitted by law, maintain
and make available within ten (10) calendar days of the request for
inspection and audit by COUNTY officials, all books, reports,
documentation and records of any kind of nature required by COUNTY or
the State of Florida regarding the Projects for the useful life of any
Property acquired with respect to the Projects, including program
activities, pursuant to time frames set out by COUNTY or the State of
Florida.
2.3 PARTICIPATING AGENCY shall assign appropriate staff as necessary to
attend periodic meetings with COUNTY, as requested by COUNTY, to
assess the applicable Project's status.
2.4 PARTICIPATING AGENCY understands and agrees that monitoring
reports generated periodically by designated COUNTY staff shall be
considered as a factor in evaluating future funding requests from
PARTICIPATING AGENCY.
2.5 COUNTY shall have the right to audit the books, records, and accounts of
PARTICIPATING AGENCY that are related to the Projects for a period of
six (6) years from the conclusion of the State of Florida audit period as
defined by the State during which the applicable Project occurred, of any
property acquired with respect to the Projects. PARTICIPATING AGENCY
shall keep such books, records, and accounts as may be necessary in
order to record complete and correct entries related to the applicable
Project.
2.6 Failure by PARTICIPATING AGENCY to timely provide any required
reports or documentation, as required by COUNTY, shall be deemed a
breach of this Addendum by PARTICIPATING AGENCY.
2.7 The provisions of this Article 5 shall survive the expiration or earlier
termination of this Addendum.
Dania Beach
Sunrise 10-OMETS-8151-01(09)(10) 2 FY2009
EXHIBIT "H"
3. LIABILITY
PARTICIPATING AGENCY is a state agency, public body politic or political
subdivision of the State of Florida, as defined in Chapter 768.28, Florida
Statutes, as amended from time to time, and agrees to be fully responsible for its
acts of negligence, or its agents' acts of negligence when acting within the scope
of their employment or agency, and agrees to be liable for any damages resulting
from said negligence. Nothing herein is intended to serve as a waiver of
sovereign immunity by any PARTICIPATING AGENCY to which sovereign
immunity may be applicable. Nothing herein shall be construed as consent by a
state agency or political subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract or under this Addendum.
4. INSURANCE
PARTICIPATING AGENCY is a state agency, public body politic or political
subdivision of the State of Florida, as defined by Section 768.28, Florida
Statutes, as amended from time to time. PARTICIPATING AGENCY shall
furnish to the Office of Medical Examiner and Trauma Services, Trauma and
EMS Section a total of three (3) copies of written verification of liability protection
in accordance with Section 768.28, Florida Statutes, as amended from time to
time, prior to final execution of this Addendum. Additionally, if PARTICIPATING
AGENCY elects to purchase any additional liability coverage including excess
liability coverage, PARTICIPATING AGENCY agrees that the Broward County
Board of County Commissioners will be listed as the certificate holder and
included as an additional named insured on the certificate.
5. INCORPORATION BY REFERENCE
PARTICIPATING AGENCY agrees to abide by all of the terms and conditions
contained in Article 14 and Exhibit "D," Scope of Project, Exhibit "D-1," Project
Schedule, Exhibit "D-2, Budget," and Outcomes identified in Exhibit "D-3," of the
Agreement. PARTICIPATING AGENCY agrees that such terms and conditions
in the Agreement shall form a part of, and be incorporated by reference into this
Addendum.
6. MULTIPLE ORIGINALS
This Addendum may be fully executed in three (3) or more copies by all parties,
each of which, bearing original signatures, shall have the force and effect or an
original document.
Dania Beach FY2009
Sunrise 10-0METS-8151-01(09)(10)
3
EXHIBIT "H"
IN WITNESS WHEREOF, the parties hereto have made and executed this
Addendum to State EMS County Grant Funding for Participating Agency on the
respective dates under each signature: BROWARD COUNTY, through its BOARD OF
COUNTY COMMISSIONERS, signing by and through its County Administrator,
authorized to execute same by Board action on the 8t' day of ,December, 2009, and as
PARTICIPATING AGENCY, CITY OF DANIA BEACH, a municipal corporation of the
State of Florida, signing by and through its Mayor, duly authorized to execute same.
COUNTY
WITNESSES: BROWARD COUNTY, through its
County Administrator
By
Signature Bertha Henry
County Administrator
Print/Type Name Above day of 20_
Approved as to form by
Signature Office of County Attorney
Broward County Florida
JEFFREY J. NEWTON, County Attorney
Print/Type Name Above Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (954) 357-7600
Telecopier: (954) 357-7641
Approved as to Insurance By:
Requirements by Risk Management PATRICE M. EICHEN (Date)
Division Assistant County Attorney
By
Authorized Signature (Date)
Dania Beach
Sunrise 10-OMETS-8151-01(09)(10) 4 FY2009
EXHIBIT "H"
ADDENDUM TO STATE EMS COUNTY GRANT FUNDING FOR PARTICIPATING
AGENCY
PARTICIPATING AGENCY
WITNESSES: CITY OF DANIA BEACH
City of Dania Beach
(Type or Print City Name)
Signature
(Authorized Signator)
Print name
Robert Baldwin, City Manager
(Type or Print Name of Signator)
Signature
day of 20_
Print name
Approved as to Legal Form:
Louise Stilson, CMC City Attorney
City Clerk Thomas J. Ansbro
Dania Beach FY2009
Sunrise 10-0METS-8151-01(09)(10)
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-
Form for Governmental Entities
AGREEMENT
Between
BROWARQ COUNTY
and
CITY OF SUNRISE. FLORIDA_
for
STATE EMS COUNTY GRANT FUNDING
Contract Number— IO-OMETS-8151-01(09)(10)
Projects:
Scanning Hardware and Software for Victim Tracking for Mass Casualty Incidents (09)
Trauma Toumiquets for Mass Casualty Incidents (10)
Sunrise 10-OMETS-8151-01(09)(10) FY 2009
AGREEMENT
Between
BROWARD COUNTY
and
CITY OF SUNRISE
for
STATE EMS COUNTY GRANT FUNDING
This is an Agreement, made and entered into by and between: BROWARD
COUNTY, a political subdivision of the state of Florida, hereinafter referred to as
"COUNTY",
AND
CITY OF SUNRISE, a municipal corporation of the State of Florida, on behalf of
its Fire Rescue Department hereinafter referred to as "SUB-GRANTEE."
WHEREAS, pursuant to Section 401.101, et. seq., Florida Statutes, and Section
64J-1.015, at. seq., Florida Administrative Code, as may be amended from time to time,
COUNTY -is the recipient of "Emergency Medical Services (EMS) County Grant
Program" funds to be used for the improvement and expansion of pre-hospital
emergency medical services in Broward County; and
WHEREAS, COUNTY has allocated a portion of the Fiscal Year 2010
"Emergency Medical Services County Grant Program" funds for the purpose(s)
described herein and in Exhibit "D," Scope of Project, and EMS County Grant
Application, DH Form ISM, June 2002), attached hereto and incorporated herein by
reference as Exhibit "C," in accordance with Section 401.291 Florida Statutes, as may
be amended from time to time; and
. WHEREAS, COUNTY and SUB-GRANTEE desire to enter into this Agreement to
provide for the implementation of the Project; NOW,THEREFORE,
IN CONSIDERATION of the mutual terms, conditions, promises, covenants and
payments hereinafter set forth, COUNTY and SUB-GRANTEE agree as follows:
Sunrise 10-0METS-8151-01(09)(10) 1 FY 2009
ARTICLE 1
DEFINITIONS AND IDENTIFICATIONS
1.1 Agreement- means this document, Articles 1 through 14, inclusive. Other terms
and conditions are included in the exhibits and documents that are expressly
incorporated by reference.
1.2 Board -The Broward County Board of County Commissioners.
1.3 Contract Administrator- The Office of Medical Examiner and Trauma Services,
Trauma Management Agency Director or designee. The primary responsibilities
Of the Contract Administrator are to coordinate and communicate with SUB-
GRANTEE and to mane and sup
ervise wise execution and pe completion of the Scope
of Project and the terns and conditions of this p
Agreement as set forth herein. In
the administration of this Agreement, as contrasted with matters of policy, all
parties may rely on the instructions or determinations made by the Contract
Administrator, provided, however, that such instructions and determinations do
not change the Scope of Project.
1.4 County Attorney - The chief legal counsel for COUNTY who directs and
supervises the Office of the County Attorney pursuant to Section 2.10 of the
Broward County Charter.
1.5 Application — The EMS County Grant Application, DH Form 1684, June 2002 -
State Department of Health County EMS Grant application as authorized by
Chapter 401, Part II, Florida Statutes, dispense grant funds (Exhibit "Cl,
incorporated herein by reference as if set forth in full herein.
1.6 Project— Shall refer to the activity submitted for funding through the Application,
and identified in Exhibit"D."
1.7 Duly Authorized Individual — Individual identified as the Project Leader in the
EMS County Grant Application, submitted to COUNTY for funding and
incorporated herein by reference through Article 14, Section 14.14.
1.8 Participating Agency — Agency(ies) that join in SUB-GRANTEE's Application
for the Project and sign the "ADDENDUM TO STATE EMS COUNTY GRANT
FUNDING AGREEMENT FOR PARTICIPATING AGENCY," attached hereto and
incorporated herein as Exhibit"H,"when applicable.
Sunrise 10-OMETS-8151-01(09)(10) 2 FY 2009
ARTICLE 2
SCOPE OF PROJECT
2.1 SUB-GRANTEE shall perform the EMS Grant Project described in. Exhibit "D,"
Scope of Project, in a manner satisfactory to COUNTY, within the time period
specified in Exhibit "D-1," under Project Schedule, and within the budget
proposed in Exhibit "D-2," achieving Outcomes identified in Exhibit "D-3," and
Exhibit"C," EMS County Grant Application DH Form 1GM, June 2002, submitted
to STATE for funding and incorporated herein fully by reference. The location of
the Project is in Broward County, Florida.
2.2 The parties agree that the Scope of Project is a description of SUB-GRANTEE's
obligations and responsibilities and is deemed to include preliminary
considerations and prerequisites, and all labor, materials, equipments, and tasks,
which are such an inseparable part of the work described, that exclusion would
render performance by SUB-GRANTEE impractical, illogical, or unconscionable.
ARTICLE 3
RM
The term of this Agreement shall commence on the date of complete execution
by both parties ("Effective Date"), and continue through February 28, 2011 ("Initial
Term"). This Agreement may be extended for up to two (2) one-year periods (each
individually referred to as an "Extension Period' at the sole option of COUNTY's
Contract Administrator. Any such exercise of an option to extend the term of this
Agreement for the respective Extension Period(s) shall be done in writing by COUNTY's
Contract Administrator and furnished to SUB-GRANTEE prior to the expiration of the
then current term using the notices procedures in the "NOTICES" section of this
Agreement. The Initial Term and any Extension Period(s) shall be collectively referred
to as "Agreement Term." If the Initial Term of this Agreement and/or any of the
Extension Period of this Agreement goes beyond a single fiscal year of COUNTY, any
continuation of this Agreement beyond the end of any such fiscal year shall be subject
to the appropriation and availability of funds of COUNTY in accordance with Chapter
129, Florida Statutes, as amended from time to time.
ARTICLE 4
FUNDING AND METHOD OF PAYMENT
4.1 COUNTY shall provide funding to SUB-GRANTEE, in an amount not to exceed
One Hundred Fifteen Thousand, One Hundred Forty Two Dollars ($115,142.00)
("Funds') in the manner described below to complete the Project pursuant to this
Agreement:
® to SUB-GRANTEE on a reimbursement basis.
❑ to the Vendor on behalf of SUB-GRANTEE.
Sunrise 10-OMETS-8151-01(09)(10) 3 Fy 2009
4.2 COUNTY's obligation to disburse any of the funds to SUB-GRANTEE is
PMdkaW upon the availability and payment of funds in an equal amount
Provided by the State of Florida, Department of Health, Bureau of Emergency
Medical Services under the Application.
4.3 The Director of the Trauma Management Agency, Office of Medical Examiner
and. Trauma Services, or their designee has the authority, in his/her sole
discretion, to make any adjustments to: (a) the Maximum Funds allocated under
this Agreement; and (b) payment schedules, if any, throughout this Agreement's
Term. Such authority and discretion are to be exercised for the purpose
maximizing expenditure of COUNTY funds. Such adjustments may e triggered
f
by underutilization by SUB-GRANTEE; availability of funds; or any other reason
in furtherance of the objectives of COUNTY's Office of Medical Examiner and
Trauma Se(vices, Such adjustments may be made in writing and signed by the
Director or designee on behalf of COUNTY n i SUB-GRANTEE�y ng in writing of
such adjustrnents (including corresponding revisions to Exhibit "D "
, Scope of
Services, Exhibit D-1," Project Schedule, and to Exhibit "D-2," under Project
Budget) at least ten 00)calendar days prior to its effective date.
4.4 In the event funds are to be disbursed to SUB-GRANTEE on a reimbursement
basis:
A. The funds shall be disbursed to SUB-GRANTEE upon SUB-GRANTEE's
Presentation of paid receipts relative to the Project evidencing expenses
Incurred by SUB-GRANTEE during the term of this Agreement. The
receipts shall be detailed and include the vendor's name and address.
B. All requests for payments submitted by SUB-GRANTEE shall be set forth
on the Cost Reimbursement Invoice form, attached hereto as Exhibit "E."
Cost Reimbursement Invoice forms shall be signed by SUB-GRANTEE's
duly authorized individual.
C- All payments shall be made solely in the name of SUB-GRANTEE as the
official payee. SUB-GRANTEE has provided the name, address, and
federal identification number of the official payee to whom the funding
reimbursement should be made which is as follows:
Name: Fire Chief
Agency: Sunrise Fire Rescue Department
Address: 777 Sawgrass Corporate Parkway
Sunrise, FL 33325
Telephone number 954-746-3400
SUB-GRANTEE shall provide its federal identification number on a form
Provided by COUNTY's Contract Administrator at the time of SUB-
GRANTEE's execution of this Agreement.
Sunrise-10-01YIETS-8151-01(09}(10) 4 FY 2009
4.5 In the event funds are to be disbursed to the Vendor on behalf of SUB-
GRANTEE:
A• The funds shall be disbursed to the Vendor on behalf of SUB-GRANTEE
upon SUB-GRANTEE's presentation of the Vendor's invoice(s) relative to
Me Project evidencing expenses that were expended during the term of
this Agreement and that delivery of the ibem(s) to SUB-GRANTEE or
Participating Agency, if applicable, has occur. The invoice(s) shall be
detailed and include the Vendor's name and address, product
specifications, Place of delivery and certification by SUB-GRANTEE or
Participating Agency, if applicable, that it has received the commodity
which is the subject of the Project.
B. All requests for payments submitted by SUB-GRANTEE shall be set forth
on the Cost Request Invoice foram, attached as Exhibit "E." Cost Request
form Invoice for shall be signed by a duly authorized individual of SUB-
GRANTEE.
4.6 In the event SUB-GRANTEE initially elects to have payments made directly to
the Vendor on behalf of SUB-GRANTEE as provided for in Section 4.1 above,
SUB-GRANTEE shall have the right to notify COUNTY in writing that it desires to
convert to a reimbursement contract as described above in Section 4.1 without
the necessity of a formal amendment being executed. SUB-GRANTEE
acknowledges that its ability to convert the method of funding is a one-time
election and SUB-GRANTEE will not be permitted to convert back. This election
shall be made in writing to the Contract Administrator.
4.7 SUB-GRANTEE shall use the funds solely for the purposes discussed above and
as referenced in the Applic ation(s), Exhibit "C" and Exhibit(s) "D," "D-1," and "D-
2." SUB-GRANTEE, where Participating Agency does not take title to the
Propel/CProper4o, shall not sell or otherwise dispose of Property acquired with
respect to the Project prior to the end of the useful life of said Property, unless
SUB-GRANTEE obtains the prior written consent from COUNTY. In such event
where prior written consent is granted by COUNTY, SUB-GRANTEE shall be
required to refund to COUNTY any and all funds provided to SUB-GRANTEE, or
Participating Agency, if applicable, for the purposes discussed herein prior to
such sale or other disposition of the Property. COUNTY has the right but not the
obligation to require SUB-GRANTEE, or Participating Agency, if applicable, to
transfer to COUNTY the Property purchased with funds under this Agreement in
lieu of SUB-GRANTEE paying back COUNTY any funds required as provided for
in this section. SUB-GRANTEE may not transfer, sell, or in any way have
delivered any Property to a Participating Agency who has not fully and properly
executed an Addendum to State EMS County Grant Funding for Participating
Agency, as described in Section 1.8 above.
4.8 Failure of SUB-GRANTEE to provide in a timely manner any required reports or
documentation as required in the Agreement (Exhibit"G," Required Reports and
Sunrise.10-OMETS-8151-01(09)(10) 5 FY 2009
Submission Dates), or any misuse of funds provided, shall be deemed a breach
of this Agreement and shall require SUB-GRANTEE to return all unexpended
funds to COUNTY. SUB-GRANTEE shall additionally be responsible for
reimbursing COUNTY for any and all funds spent by SUB-GRANTEE in violation
of this Agreement.
4.9 Ownership of any and all Property purchased by or on behalf of SUB-GRANTEE
Pursuant to this Agreement shall be by SUB-GRANTEE, unless otherwise
described herein. SUB-GRANTEE, for Property that Participating Agency does
not take title, shall be responsible for obtaining the proper insurance, licensing,
permitting and for maintaining said Property. SUB-GRANTEE shall maintain and
operate the Property through the useful life of same and make it available for
loan to other fire rescue agencies upon request and availability. When any
Property that Participating Agency does not take title to is no longer usable, it
may be sold for scrap or disposed of in the customary procedure of SUB-
GRANTEE.
4.10 SU
B-GRANTEE
E may submit proper invoices monthly. SUB-GRANTEE shall
submit the final proper invoice no later than thirty (30) calendar days after the
ending date of the term of this
Agreement. COUNTY OUNTY shall pay SUB-GRANTEE
or Vendor, as applicable, within thirty (30) calendar days of receipt of the proper
invoice for reimbursement or payment of expenditures, as provided for above, in
accordance with COUNTY7s Prompt Payment Ordinance (Sec. 1-51.6, Broward
County Code, as may be amended from time to time).
ARTICLE 5
MONITORING AND REQUIRE} REPORTS/FINANCIAL STATEMENTS
5.1 SUB-GRANTEE is subject to and shall comply with any and all requirements
contained in State law, and in the agreement between the State and COUNTY
regarding these grant funds, including the terms and conditions of the
Application, incorporated herein by reference.
5.2 SUB-GRANTEE shall, to the extent permitted by law, maintain and make
available within ten (10) calendar days of the request for inspection and audit by
COUNTY officials, aH books, reports, documentation and records of any kind of
nature required by COUNTY or the State of Florida regarding this project for the
useful life of any Property acquired with respect to the Project, including program
activities, pursuant to time frames set out by COUNTY or the State of Florida.
5.3 SUB-GRANTEE shall file a financial report, signed by the duly authorized
individual, identified as Exhibit "F," EMS County Grant Expenditure Report, no
later than thirty (30) calendar days after the end of this Agreement. This report
shall disclose funds expended by SUB-GRANTEE for the categories set forth in
the line item budget, with copies of supporting documentation showing purposes
and payments of invoices from SUB-GRANTEE's Purchasing and Accounting
Departments.
Sunrise-10.OMETS-8151-01(09)(10) 6 FY 2009
5.4 SUB-GRANTEE shall assign appropriate staff as necessary to attend periodic
meetings with COUNTY, as requested by COUNTY, to assess the Project status.
5.5 SUB-GRANTEE understands and agrees that monitoring reports generated
Periodically by designated COUNTY staff shall be considered as a factor in
evaluating future funding requests from SUB-GRANTEE.
5.6 COUNTY shall have the right to audit the books, records, and accounts of SUB-
GRANTEE that are related to this Project for the for a period of six (6) years from
the conclusion of the State of Florida audit period as defined by the State during
which the Project occurred, of any Property acquired with respect to the Project.
SUB-GRANTEE shall keep such books, records, and accounts as may be
necessary in order to record complete and correct entries related to the Project.
5.7 Failure by. SUB-GRANTEE, or Participating Agency, if applicable, to timely
provide any required reports or documentation, as required by COUNTY, shall be
deemed a breach of this Agreement by SUB-GRANTEE, or Participating Agency,
if applicable.
5.8 The provisions of this Article 5 shall survive the expiration or earlier termination of
this Agreement
T1CL 6
EQUAL OPPORTUNITY EMPLOYMENT COMPLIANCE
6.1 SUB-GRANTEE shall not make any decisions regarding eligibility of services
based upon or in consideration of race, age, religion, color, gender, gender
identity and expression, pregnancy, national origin, marital status, sexual
orientation, political affiliations, physical or mental disability of other factors which
cannot be lawfully or appropriately used as a basis for service delivery.
6.2 SUB-GRANTEE shall comply with Title I and Title II o f th a Americans with
Disabilities Act of 1990 regarding nondiscrimination on the basis of disability in
empkryment and in state and local government services, in the course of
providing any services funded in whole or in part by COUNTY.
6.3 SUB-GRANTEE shall,not engage in or commit any discriminatory practice in
violation of the Broward County Human Rights Act (Broward County Code,
Chapter 10%, as may be amended from time to time) in performing any services
under this Agreement.
ABMCLE 7
LIABILI
SUB-GRANTEE is a state agency, public body politic or political subdivision of
the State of Florida, as defined in Chapter 768.28, Florida Statutes as amended
e clad from
Sunrise-10-OMETS.8151-01(og)(1o) 7 FY 2009
time to time, and agrees to be fully responsible for its acts of negligence, or its agents,p
acts of negligence when acting within the scope of their employment or agency, and
agrees to be liable for any damages resulting from said negligence. Nothing herein is
intended to serve as a waiver of sovereign immunity by any SUB-GRANTEE to which
sovereign immunity. may be applicable. Nothing herein shall be construed as consent
by a state agency or political subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract or under this Agreement.
ARTICLE
INSURANCE
SUB-GRANTEE is a state agency, public body politic or political subdivision of
the State of Florida, as defined by Section 768.28 Florida, Statutes as amend
ed
time to time, SUB-GRANTEE shall furnish to from
the. Office of Me
dical Examiner and
Trauma Services, Trauma and EMS Section a total of three (3) copies of written
verification of liability protection in accordance with Section 788.28, Florida Statutes, as
amended from time to time, prior to final execution of this Agreement. Additionally,
if SUB-GRANTEE elects to purchase any additional liability coverage including excess
liability coverage, SUB-GRANTEE agrees that the Broward County Board of County
Commissioners will be listed as the certificate holder and included as an additional
named insured on the certificate.
ARTICLE 9
TERMINATION OF AGREEMENT
9.1 This Agreement may be terminated for cause by action of the Board or by SUB-
GRANTEE if the party in breach has not corrected the breach within thirty (30)
calendar days after written notice from the aggrieved party identifying the breach.
This Agreement may also be terminated for convenience at any time by the
Office of Medical Examiner and Trauma Services, Trauma Management Agency
Director upon not less than ninety (90) calendar days' prior written notice by the
Director. This Agreement may also be terminated by the Office of Medical
Examiner and Trauma Services, Trauma Management Agency Director upon
such notice as the Director deems appropriate under the circumstances in the
event the Director determines that termination is necessary to protect the public
health, safety, or welfare.
9.2 In the event COUNTY terminates this Agreement for cause, which includes
noncompliance with the terms and conditions of the Application, SUB-GRANTEE
shall be required to repay COUNTY in full all funds disbursed to SUB-GRANTEE
prior to the date of termination. Failure to comply with these terns and conditions
shall result in COUNTY declaring SUB-GRANTEE ineligible for further
participation in the EMS Grant Program until such time as SUB-GRANTEE
complies therewith.
Sunrise-10-OMETS-8151-01(09)(10) 8 FY 2009
I
9.3 In the event COUNTY terminates this
or to
compensation paid to SUB-GRANTEE for services under this Agreement for convenience, any
the notice of termination can be retained by SUB-GRANTEE for grethe purnt poses
specified herein. In the event SUB-GRANTEE terminates this Agreement for
convenience, any compensation paid by COUNTY to SUB-GRANTEE under this
Agreement prior to the notice of termination shall be refunded in full to COUNTY.
9.4 Notice of termination shall be provided in accordance with the "NOTICES"
section of this Agreement, except that notice of termination by COUNTY's
Contract Administrator which the Contract Administrator deems necessary to
protect the public health, safety, or welfare may be verbal notice which shall be
Promptly confirmed in writing in accordance with the "NOTICES" section of this
Agreement.
ARTICLE 10
REPRESENTATIONS AND ACKNOWLEDGEMENTS
SUB-GRANTEE acknowledges that all services provided under this Agreement,
and pursuant to the Project, shall be by and through employees and agents of SUB-
GRANTEE as an independent contractor, and subject to the supervision by SUB-
GRANTEE and not as officers, employees or agents of COUNTY. This Agreement shall
not constitute or make the parties a partnership or joint venture. Personnel policy, tax
responsibilities, social security, health insurance, employee benefits, travel, per diem
Policy, purchasing policies and any other similar administrative procedures applicable to
services rendered under this Agreement shall be those of the respective party.
ARTICLE 11
NOTICES
Whenever either party desires to give notice to the other, such notice must be in
writing, sent by certified United States Mail, postage prepaid, return receipt requested,
or sent by commercial express carrier with acknowledgement of delivery, or by hand
delivery with a request 1br a written receipt of acknowledgment of delivery, addressed
to the party for whom it is intended at the place last specified. The place for giving
notice shall remain the same as set forth herein until changed in writing in the manner
provided in this section. For the present, the parties designate the following:
FOR COUNTY: Office of Medical Examiner and Trauma Services
Director, Trauma Management Agency
5301 SW 31 Avenue
Fort. Lauderdale, FL 33312
FOR SUB-GRANTEE: Fire Chief
Sunrise Fire Rescue Department
777 Sawgrass Corporate Parkway
Sunrise, FL 33325
Sunrise-10-OMETS-8151-01(09)(10) 9 FY 2009
ARTICLE 12
DESIGNATED R PRES NTAT
COUNTY's Contract Administrator for this Agreement is the Director, Trauma
Management Agency, Office of Medical Examiner and Trauma Services, or the
Director's designee. The duly authorized individual of SUB-GRANTEE responsible for
the administration of the Project under this Agreement, including submitting invoices to
COUNTY is Deputy Chief Thomas DIBemardo.
ARTICLE 13
FINANCK. STATEMENTS/MANAGEMENT L—_
13.1 SUB-GRANTEE shall provide the Office of Medical Examiner and Trauma
Services, Trauma and EMS Section with a total of three (3) copies of a special
report by an independent Certified Public Accountant or by the SUB-
GRANTEE's internal auditor on the elements s pacified in Section 13.3 below.
In addition, in the event SUB-GRANTEE expends a total amount of State
Financial Assistance equal to, or in excess of Five Hundred Thousand Dollars
($500,000.00) in any fiscal year of such SUB-GRANTEE, SUB-GRANTEE shall
have a state single audit or project-specific audit conducted for such fiscal year in
accordance with Section 215.97, Florida Statutes, as amended from time to time,
applicable rules of the Executive Office of the Governor, Rules of the
Comptroller, and Chapter 10.600, rules of the Auditor General, as amended from
time to time. In determining the State Financial Assistance expended in its fiscal
year, SUB-GRANTEE shall consider all sources of State Financial Assistance,
including State Financial Assistance received from COUNTY, except that State
Financial Assistance received for federal financial assistance and state snatching
requirements shall be excluded from consideration.
In the event SUB-GRANTEE sheets the requirements for compliance with the
Florida Single Audit Act, as amended from time to time, SUB-GRANTEE shall
also prepare the state financial reporting package containing the following: 1)
Schedule of State Financial Assistance, 2) Auditor's Report, 3) management
letter, 4) SUB-GRANTEE's written response or corrective action plan, 5)
correspondence on follow-up of previous year's corrective action taken, and 6)
such other information as may be determined by the Auditor General to be
necessary and consistent with Section 215.97, Florida Statutes, as amended
from time to time.
The Schedule of State Financial Assistance shall state whether the State
Financial Assistance shown on the schedule is presented fairly in all material
respects in relation to the non-state SUB-GRANTEE's financial statements taken
as a whole.
Sunrise-10-OMETS-8151-01(o9x10) 10 FY 2009
SUB-GRANTEE agrees, as a condition to receiving State Financial Assistance, it
shall allow the state awarding agency, the comptroller, and the Auditor General
access to the independent auditor's working papers as necessary for complying
with the requirements of Section 215.97, Florida Statutes, as amended from time
to time.
13.2 If the special report is prepared by an independent Certified Public Accountant, it
shall be in accordance with Section 623 of the Codification of Statements on
auditing Standards as promulgated by the American Institute of Certified Public
Accountants. If the special report is Prepared by an internal auditor, it shall be in
accordance with those sections as the status of the internal auditor
realizing that the internal auditor may not issue the opinions permits,op required therein.
13.3 The special report shall show all revenues by source and all expenditures in
accordance with this Agreement. The report shall include an opinion (finding, in
the case of an intemal auditor) as to whether the funds received under the
applicable grant agreement with COUNTY have been e
with this Agreement It shall s expended in accordance
specifically disclose the interest computed as
earned on these funds. It shall identify the total of noncompliant expenditures
and interest earned as due back to COUNTY.
13.4
SUB-GRANTEE ag
rees to reimbu
rse rse COUN
TY for any and all funds not used in
compliance with this Agreement by SUB-GRANTEE.
13.5 The reporting period for the financial disclosure information described in Sections
13.1 and 13.2 above shall be SUB-GRANTEE's fiscal year. Three (3) copies of
this information shall be filed with Contract Administrator within one hundred
Monty (120) calendar days after the close of each of SUB-GRANTEE's fiscal
years in which SUB-GRANTEE accounts for funds under this Agreement or with
any other agreements that SUB-GRANTEE has with COUNTY.
Copies of the State Financial Assistance reporting package required by Section
215.97, Florida Statutes, as amended from time to time, shall be submitted to the
Office of Medical Examiner and Trauma Services, Trauma and EMS Section, to
the state awarding agency and to the State of Florida Auditor General, Room
574, Claude Pepper Building, 111 West Madison Street, Tallahassee, Florida
32302-1450.
13.6 late submission of the special report or any other documents required herein
shall result in suspension of payment under this and subsequent Agreements
until the report is received and accepted by COUNTY, and shall be a factor in
evaluating future funding requests. Suspension of payment shall not excuse
SUB-GRANTEE from continued delivery of services, although COUNTY will not
accept invoices until such report is received and accepted by COUNTY.
13.7 SUB-GRANTEE shall provide to the Office of Medical Examiner and Trauma
Services, Trauma and EMS Section a total of three (3) copies of any compliance
Sunrise-10-OMETS-8151-01(09x10) 11 FY 2009
audits required by law within forty-five(45)calendar days of receipt and a copy of
the response within forty-five(45)calendar days of the date prepared.
13.8 SUB-GRANTEE shall provide to the Office of Medical Examiner and Trauma
Services, Trauma and' EMS Section a total of three (3) Copies of any and all
management letters arising from audited financial statements within one hundred
twenty days(120) calendar days of the dose of SUB-GRANTEE's fiscal year.
13.9 SUB-GRANTEE shall provide to the Office of Medical Examiner and Trauma
Services, Trauma and EMS Section a total of three (3) Copies of the schedule of
corrections developed in response to said management letter(s) within forty-five
(45)calendar days of development.
13.10 SUB-GRANTEE shall provide to the Office of Medical Examiner and Trauma
Services, Trauma and EMS Section a total of three (3) copies of any compliance
audits required by law within forty-five(45) calendar days of receipt and a copy of
the response within forty-fire (45)calendar days of the date prepared.
ARTICLE 14
MISCELLANEOUS PROVISIONS
14.1 PpArmange. SUB-GRANTEE represents that all persons performing the
services required under this Agreement have the knowledge and skills, either by
training, experience, education, or combination thereof, to adequately and
competently perform the duties, obligations and services set forth in the scope of
services.
14.2 &
JIbIdIlItYWaiver gUl3reach. COUNTY and SUB-GRANTEE
requirement, duty, and obligation set forth herein is substantial and important to
the formation of this Agreement and,therefore, is a material term hereof.
Either party's failure to enforce any provision of this Agreement shall not be
deemed a waiver of such provision or modification of this Agreement. No waiver
of any provision of this Agreement shall be effective unless it is in writing, signed
by the designated Contract Administrator for the party against whom it is
asserted and any such written waiver shall only be applicable to the specific
instance to which it relates and shall not be deemed a continuing or future
waiver.
14.3 Governing w and Venue. This Agreement shall be governed, construed and
controlled according to the laws of the State of Florida. Venue for any claim,
objection or dispute arising out of the terms of this Agreement shall be Broward
County. To encourage prompt and equitable resolution of any litigation that may
arise hereunder, each party hereby waives any rights it may have to a trial by jury
of any such litigation.
14.4 Me . This document incorporates and includes all prior negotiations,
correspondences, conversations, agreements or understandings applicable to
i
Sunrise-90-OMETS-8151-01(09)(10) 12 FY 2009
the matters _contained herein; and the Parties agree that there re are not
commitments, Agreements a8 or under
standings concerning the subject matter of
this Agreement that are not contained in this document. Accordingly, the parties
agree that no deviation from the terms hereof sh
all be predicated upon any prior
representations or agreements, whether oral or written.
14.5 Amendments. COUNTY and SUB-GRANTEE agree that no modification,
altemation or amendment in the terms and conditions contained herein shall be
effective unless contained in a written document executed with the some
formality and of equal dignity herewith SUB-GRANTEE and the Board of County
Commissioners (except as otherwise stated herein). However, the County
Administrator for COUNTY may execute amendments containing modification(s),
amendment(s), or alterations) to the terms and conditions of this Agreement
where there is a change to Exhibit "D," Scope of Services, Exhibit "D-1," Project
Schedule, Exhibit "D-2," Project Budget, and/or Article 4, "FUNDING AND
METHOD OF PAYMENT," to reduce the Contract Amount, or to change Exhibit
"D-3," Outcomes. Subject to the Contract Administrator obtaining the prior
review and written approval of the Director of the Office of Medical Examiner and
Trauma Services, the County Administrator may also execute amendments
which contain other modifications, amendments or alterations to Exhibit "D "
Scope of Services, Exhibit 013-1," Project Schedule, Exhibit"D-2," Project Budget,
and Exhibit D-3, Outcomes, other than those stated in this section herein and/or
to any other exhibits attached to this Agreement.
14.6 Joint Preparation The preparation of this Agreement has been a joint effort of
the parties and the resulting document shall not, solely as a matter of judicial
construction, be construed more severely against one of the parties than the
others.
14.7 Audit Right and Retention of Records. COUNTY shall have the right to audit the
books, records, and accounts of SUB-GRANTEE related to the Projects. SUB-
GRANTEE shall keep such books, records, and accounts as may be necessary
in order to record complete and correct entries related to the Project.
SUB-GRANTEE shall preserve and make available, at reasonable times for
examination and audit by COUNTY, all financial records, supporting documents,
statistical records, and any other documents pertinent to the Agreement fbr the
required retention period of the Florida Public Records Act (Chapter 119, Fla.
Statutes, as may be amended from time to time), if applicable, for a minimum
Peed of fire (5)years after termination of this Agreement. If any audit has been
initiated and audit findings have not been resolved at the end of the retention
period or fire (5) years, whichever is longer, the books, records, and accounts
shall be retained until resolution of the audit findings. If the Florida Public
Records Act is determined by COUNTY to be applicable to SUB-GRANTEE's
records, SUB-GRANTEE shall comply with all requirements thereof; however, no
confidentiality or non-disclosure requirement of either federal or state law shall be
violated by SUB-GRANTEE. Any incomplete or incorrect entry in such books,
Sunrise-10-0METS-8151-01(09)(10) 13 FY 2009
records, and accounts shall be a basis for COUNTY's disallowance and recovery
of any payment upon such entry.
SUB-GRANTEE agrees, as a condition to receiving State Financial Assistance,
as defined in the Florida Single Audit Act, to allow the state awarding agency, the
comptroller, and the Auditor General access to its records as required by Section
215.97, Florida Statutes, Florida Single Audit Act, as may be amended from time
to time.
14.8 Sever. In the event this Agreement or a portion of this Agreement is found
by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless COUNTY or SUB-GRANTEE elects to terminate
this Agreement. The election to terminate this Agreement based upon this
provision shail be made within seven (7) days after the finding by the court
becomes final.
14.9 Q=Iiance with Laws. The parties shall comply with all federal, state and local
laws, codes, ordinances rules an
d regulations in� performing its duties
responsibilities, and obligations pursuant to this Agreement.
14.10 P io ky of Provision. If there is a conflict or inconsistency between any term,
scent, requirement, or provision of any exhibit attached hereto, any
document or events referred to herein, or any document incorporated into this
Agreement by reference and a term, statement, requirement, or provision of this
Agreement, the term, statement, requirement, or provision contained in Articles 1
through 14 of this Agreement shall prevail and be given effect.
14.11 Survival. Either party's right to monitor, evaluate, enforce, indemnify and insure,
audit and review, and any assurances and items of financial responsibility shall
survive the expiration or earlier termination of this Agreement. Any provision of
this Agreement which contains a restriction or requirement which extends beyond
the date of termination or expiration set forth herein shall survive termination or
expiration of this Agreement and be enforceable.
14.12 Third Party Beneficiaries. Neither SUB-GRANTEE nor COUNTY intends to
directly or substantially benefit a third party by this Agreement. Notwithstanding
that exception, the parties agree that there are no third party beneficiaries to this
Agreement and that no third party shall be entitled to assert a claim against either
of them based upon this Agreement. The parties expressly acknowledge that it
Is not their intent to create any rights or obligations in any third pennon or SUB-
GRANTEE under this Agreement.
14.13 Makin . Neither party to this Agreement shall assign this Agreement in
whole or in part without the written consent of the other. However, this
Agreement shall run to COUNTY or its successors.
14.14 Incorooration by Reference. The truth and accuracy of each "Whereas" clause
set forth above is acknowledged by the parties. The attached exhibits and
Sunrise-10-OMETS-8151-01(09x10) 14 FY 2009
Addendum (where applicable) are incorporated into and made a part of this
Agreement.
SUB-GRANTEE agrees to abide by all of the covenants and representations
contained in the EMS County Grant Application submitted by SUB-GRANTEE
upon which COUNTY relied and upon which this Agreement is based, and SUB-
GRANTEE agrees that such covenants and representations in the EMS County
Grant Application shall form, become a part of, and be incorporated by reference
into this Agreement. If the EMS County Grant Application or any portion of such
EMS County Grant Application conflicts with this Agreement, this Agreement
shall control and govern the interpretation of any conditions and terms.
14.15. Multiple Originals. This Agreement may be fully executed in three (3) copies by
all Parties. each of which, bearing original signatures, shall have the force and
effect or an original document.
(Remainder of page intentionally left blank)
Sunrise-10-OMETS-8151-01(09)(90) is FY 2009
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement on the respective dates under each signature: BROWARD COUNTY
through its BOARD OF COUNTY COMMISSIONERS, signing by and through its County
Administrator, authorized by Resolution # 2009-840 to execute same by Board action
on the 8th day of December, 2009, and CITY OF SUNRISE, a municipal corporation of
the State of Florida, signing by and through its Mayor duly authorized to execute same.
COUNTY
WITNESSES: _ pNa• .BROWARD COUNTY, through its
GO ty Administrator
w •. p
• CRFATE19y
Signature : OUT. 1ST ha Henry
40
- �s C my Administrator
0MINDO ATANGAN •.,• ewl- •�
PrinVType me Above ••••••''�
* G day of 140 ---- U , 20IL
1 J
a4I �� �riy
to Approved as to form by
Signatur Office of County Attomey
DAVID CRANKSHAW Broward County Florida
JEFFREY J. NEWTON, County Attorney
Print/Type Name Above Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (954) 357-76
Tef pi r: (954) 357-7
Approved as to Insurance By:
-M 4t-1-111- kIO
Requirements by Risk Management WMHEN
Division Assistant County Attorney (Date)
By
41thad Signature (Date)
Name/Title of Autho . ed Signature
Sunrise-10-OMETS-8151-01(09)(10) 16 FY 2009
AGREEMENT SE7WEEN SROWARD COUNTY AND CITY OF SUNRISE FOR STATE
EMS COUNTY GRANT FUNDING
SUS-GRANTEE
ATTEST' CUY OF S N
By: By:
SU -GRANTS Clerk
Felicia Bravo, City Clerk
Pdntl4ame and Title
a&daY of , 20%a,
APPROVED AS T EGAL SUFFICIENCY:
SUB-G tto
Sunrise-10-OMETS-8151-01(09)(10) 17 FY 2009
EXHIBIT"D"
SCQPE OF PROJECTS
SUB-GRANTEE Name: City of Sunrise, Florida, on behalf of its Fire Rescue
Department
Projects: Scanning hardware/software for victim tracking for Mass Casualty Incidents
(09)and Trauma Toumiquets for Mass Casualty Incidents (10)
Division: Office of Medical Examiner and Trauma Services
Contact: 10-OMET"151-01(09)(10)
Scope of Project(s):
Scanning hardwarelso}tware for victim tracking for Mass Casualty
Incidents (09):
ca provide EMS agencies a Functional Tracking Solution that provides scanning
capabilities for field data collection to track multiple victims quickly and easily.
The data collected could be sent to the
or support agencies such as Red Cross. The hospitals, EOCs' Public Health, shelters,
o��could be used in the event
Of a Mass Casualty Incident (MCI) Patient Tracking, Hospital Evacuation, Public
Health and Pandemic Response, Regional Evacuation, Large Event
Management or could be used for Daily Patient Tracking.
Participating agencies: Broward Sheriffs Office Fire Rescue es
Davie, Citi
of Coral Springs, Dania Beach, Fort Lauderdale, Hallandale Beach,
Lauderhill, Miramar, Pompano Beach, Tamarac and the Seminole Tribe of
Florida.
Trauma Tourniquets for Mass Casualty Incidents (10):
Two (2) trauma toumiquets will be provided to all Mass Casualty Incident (MCI)
bags in Broward County, Twenty-five (25) per MCI trailer and for special
response team members (SWAT Medics). The toumiquet allows limited number
of providers to rapidly triage and provide homeostasis to multiple victims. The
toumiquets can be self applied by injured police, fire or rescue personnel,
allowing them to continue duty, if necessary, until safe evacuation and treatment
are available.
Participating agencies: Broward Sheriffs Office Fire Rescue Department, Cities
Of Coral Springs, Dania Beach, Davie, Fort Lauderdale, Hallandale Beach,
Lauderhill, Miramar, Pompano Beach, Tamarac, Deerfield Beach, Hollywood
Lighthouse Point, Margate, North Lauderdale, Oakland Park, Pembroke Pines,
Plantation, and the Seminole Tribe of Florida.
SUB-GRANTEE will be reimbursed for line items and in the amounts reflected in
Exhibit"D-2,"Project Budget
SUB-GRANTEE is required to submit Exhibit 'IF,' Department of Health EMS
Grant Program Expenditure Report disclosing funds expended for the categories
Sunrise-10-OMETS-6151-01(o9}(1 o) 21
FY 2009
set forth in the .Tine item budget, with copies of supporting documentation and bill
of lading(s)when the all commodities are secured and the project is complete.
11. Amount for Term of Agreement: $ 115,142.00
III. OutcomesAndicators
Outcomes and Indicators for Project Scanning hardware and software for Victim
Tracking for Mass Casualty Incidents (09) and Trauma Tourniquets for Mass
Casualty Incidents (10) are attached as Exhibit"D-V
IV. Other Requirements—N/A
Sunrise-10-OMETS-8151-01(o9)(10) 22 FY 2009
EXHIBIT"D-1"
PBOJECT SCHEDULE
Scanning hardwanWsoftware for victim tracking for Mass Casualty Incidents(09):
• Month One — Funding is approved and decision is made on which brand to
purchase.
• Month Two — Process funding to purchase product. Develop policy and
procedures for the care and maintenance of the scanners.
• Month Three— Provide training to our personnel.
• Month Four—Implementation of the hardware to agencies.
• Thereafter—Provide quarterly reports as necessary.
Trauma Tourniquets for Mass Casualty Incidents(10):
• Month One — Funding is approved and decision is made on which brand to
purchase.
• Month Two — Process funding to purchase product. Develop policy and
procedures for use of tourniquets.
• Month Three—Distribute to agencies.
• Month.Four—Provide training to our personnel.
• Thereafter—Provide quarterly reports as necessary.
Sunrise-10-OMETS-8151-01(09)(10) 23 FY 2009
EXHIBIT"D 2"
P ECT BURET
(DH Form 1684,Rev.June 20--M
5. Budget
PROJECTS:Scanning HardwsrelSoftware for vkdim tracking for e Musky inckkmt(09)
Trauma Tourniquet for Mass Cssuaity kmWwrte(10)
Organization:City of Sunrise,on behalf of its Fire Rescue Depalment
Projects Budget: $115,142.00
A. Sahrim and 0 Rim:
[ForavoliposMon tiElB, the amom. per hour,F1 per
benefa►and thetas number of hour;:
l mount
WA
WA
B. : These are travel costs and the usual, ordinary,and incidental expenditures by an agency,
auch as,commodities and supplies of a consumable nature McludjQg expeWitures c lassiAed as
operating see next
:..
flak` ,
t;irr;grranttgrApw
WA
C. Vehk:kis,equOnWO,and other Operating capital outlay means equipment,Mures,and other
tnglbb personal property of a non consumable and non expendable nature with a normal expected life
of one 1 or more.
start and,Map plicablb quantky Antatrnli
:
Scanning hardware/aftfare for MCI
Semi rugged Pocket PC with camera,keyboard and cellutar enabled,25 $70,0W.00
$2 800.00 each
Tethered handheld scanner,70 Q$315.00 each 22 050.00
Delivery Charges(1)
250.00
Sub-total $92,300.00
Trauma Tourniquets for Mass Casualty Incidents
Trauma Tourniquets, 846®$27.00 each 22,842.00
Sub4otal 22,842.00
Grand Total $115,9 42.00
Sunrise-1O-OMETS-8151-01(09x10) 24 Fy 2009
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EXHIBIT"F"
DEPARTMENT OF HEALTH
EMS GRANT PROGRAM EXPENDITURE REPORT
Name of Grantee; Broward County Grant ID Code:
Time Period Covered:_c1ic� here to enter text. to February 28, 2011
Project Title: Scanning .hardwarelsoftwarae for victim tradcing for Mass Casualty
Incidents 09 and Trauma Toum' uets for Mass Casualty Incidents 10
M ' r Une Items
Approved Budget Expenditure by Major Line ftem(s)
TOTAL BUDGETED EXPENDITURES $
Actual.Expenditures to Date by Major Line Item(s)
$
BALANCE(Budgeted Less ActualExpenses) $
Include with the program notes an explanation of how project personnel, equipment and
any pmblwm or barriers may have an impact on the grant process.
Sunrise 10-0METS-8151-01(09)(10) 27 FY2009
EXHIBIT "G"
REQUIRED REPORTS AND SUBMISSION DATE(S)
of Report(s) Required Submission ,Ds
1. Cost Reimbursement Invoice Submitted to Contract Administrator as project
or portion of project is completed and paid -
two (2) copies
2. Paid Invoice Submitted with Cost Reimbursement Invoice -
Two (2) copies
3. Copy of Purchase Order Submit to Contract Administrator when
purchase is initiated (as applicable), submitted
with Cost Reimbursement Invoice
4. Final Inspection Report Submit to Contract Administrator with final
request for payment or as available when
project is complete(as applicable)
5. Outcome Report Submit to Contract Administrator with final
request for payment or as available when
project is complete(as applicable)
6. Current Certificate of Insurance Due with signed Agreement-three (3) copies
7. EMS Grant Expenditure Report Submit to Contract Administrator within the 30
days of projects completion.
Sunrise 10-0MET"151-01(0Sx10) 28 FY2009
EXHIBIT "H"
ADDENDUM TO STATE EMS COUNTY GRANT FUNDING
FOR PARTICIPATING AGENCY
The undersigned PARTICIPATING AGENCY has entered into this ADDENDUM
TO STATE EMS COUNTY GRANT FUNDING AGREEMENT ("Addendum")_ and
acknowledges that it has joined in with SUB-GRANTEE, CITY OF SUNRISE, on two (2)
Project Applications: Scanning Hardware and Software for victim tracking for Mass
Casualty Incidents and Trauma Tourniquets for Mass Casualty Incidents as part of the
State EMS County Grant Funding; hereinafter referred to individually as either the
"respective Property" or "applicable Project" and collectively as "Property" or "Projects."
PARTICIPATING AGENCY acknowledges that, in order to be included as a
PARTICIPATING AGENCY under the Agreement between COUNTY and SUB-
GRANTEE for State EMS County Grant Funding ("Agreements), it agrees to the
following terms and conditions:
1. PROPERTY COVENANTS
1.1 PARTICIPATING AGENCY shall not sell or otherwise dispose of any
Property acquired with respect to the Projects prior to the end of the useful
life of the respective Property. PARTICIPATING AGENCY may elect to
sell or dispose of the respective Property prior to the end of its useful life
only with the prior written consent of COUNTY; however,
.PARTICIPATING AGENCY shall be required to refund to COUNTY any
and all funds provided on behalf of PARTICIPATING AGENCY for the
purposes discussed herein prior to such sale or other disposition of the
respective Property. COUNTY has the right but not the obligation to
require PARTICIPATING AGENCY to transfer to COUNTY the equipment
purchased with funds under the Agreement, incorporated herein by
reference, in lieu of PARTICIPATING AGENCY paying back COUNTY any
funds required as provided for in this section.
1.2 Ownership of any and all equipment purchased on behalf of
PARTICIPATING AGENCY pursuant to the Agreement shall be by
PARTICIPATING AGENCY, unless otherwise described herein.
PARTICIPATING AGENCY shall be responsible for obtaining the proper
insurance, licensing, permitting and for maintaining said equipment.
PARTICIPATING AGENCY shall maintain and operate the respective
Property through the useful life of same and make it available for loan to
other fire rescue agencies upon request. When any equipment funded by
the Agreement is no longer usable, it may be sold for scrap or disposed of
in the customary procedure of PARTICIPATING AGENCY.
Dania Beach FY2009
Sunrise 10-OMETS-8151-01(09)(10)
1
EXHIBIT "H"
2. MONITORING AND REQUIRED REPORTS/FINANCIAL STATEMENTS
2.1 PARTICIPATING AGENCY is subject to and shall comply with any and all
requirements contained in State law, and in the agreement between the
State and COUNTY regarding these grant funds, including the terms and
conditions of the Application for funding, incorporated herein by reference.
2.2 PARTICIPATING AGENCY shall, to the extent permitted by law, maintain
and make available within ten (10) calendar days of the request for
inspection and audit by COUNTY officials, all books, reports,
documentation and records of any kind of nature required by COUNTY or
the State of Florida regarding the Projects for the useful life of any
Property acquired with respect to the Projects, including program
activities, pursuant to time frames set out by COUNTY or the State of
Florida.
2.3 PARTICIPATING AGENCY shall assign appropriate staff as necessary to
attend periodic meetings with COUNTY, as requested by COUNTY, to
assess the applicable Project's status.
2.4 PARTICIPATING AGENCY understands and agrees that monitoring
reports generated periodically by designated COUNTY staff shall be
considered as a factor in evaluating future funding requests from
PARTICIPATING AGENCY.
2.5 COUNTY shall have the right to audit the books, records, and accounts of
PARTICIPATING AGENCY that are related to the Projects for a period of
six (6) years from the conclusion of the State of Florida audit period as
defined by the State during which the applicable Project occurred, of any
property acquired with respect to the Projects. PARTICIPATING AGENCY
shall keep such books, records, and accounts as may be necessary in
order to record complete and correct entries related to the applicable
Project.
2.6 Failure by PARTICIPATING AGENCY to timely provide any required
reports or documentation, as required by COUNTY, shall be deemed a
breach of this Addendum by PARTICIPATING AGENCY.
2.7 The provisions of this Article 5 shall survive the expiration or earlier
termination of this Addendum.
Dania Beach
Sunrise 10-OMETS-8151-01(09)(10) 2 FY2009
EXHIBIT "H"
3. LIABILITY
PARTICIPATING AGENCY is a state agency, public body politic or political
subdivision of the State of Florida, as defined in Chapter 768.28, Florida
.Statutes, as amended from time to time, and agrees to be fully responsible for its
acts of negligence, or its agents' acts of negligence when acting within the scope
of their employment or agency, and agrees to be liable for any damages resulting
from said negligence. Nothing herein is intended to serve as a waiver of
sovereign immunity by any PARTICIPATING AGENCY to which sovereign
immunity may be applicable. Nothing herein shall be construed as consent by a
state agency or political subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract or under this Addendum.
4. INSURANCE
PARTICIPATING AGENCY is a state agency, public body politic or political
subdivision of the State of Florida, as defined by Section 768.28, Florida
Statutes, as amended from time to time. PARTICIPATING AGENCY shall
furnish to the Office of Medical Examiner and Trauma Services, Trauma and
EMS Section a total of three (3) copies of written verification of liability protection
in accordance with Section 768.28, Florida Statutes, as amended from time to
time, prior to final execution of this Addendum. Additionally, if PARTICIPATING
AGENCY elects to purchase any additional liability coverage including excess
liability coverage, PARTICIPATING AGENCY agrees that the Broward County
Board of County Commissioners will be listed as the certificate holder and
included as an additional named insured on the certificate.
5. INCORPORATION BY REFERENCE
PARTICIPATING AGENCY agrees to abide by all of the terms and conditions
contained in Article 14 and Exhibit "D," Scope of Project, Exhibit "13-1," Project
Schedule, Exhibit "D-2, Budget," and Outcomes identified in Exhibit "13-3," of the
Agreement. PARTICIPATING AGENCY agrees that such terms and conditions
in the Agreement shall form a. part of, and be incorporated by reference into this
Addendum.
6. MULTIPLE ORIGINALS
This Addendum may be fully executed in three (3) or more copies by all parties,
each of which, bearing original signatures, shall have the force and effect or an
original document.
Dania Beach FY2009
Sunrise 10-OMETS-8151-01(09)(10)
3
l
EXHIBIT "H"
IN WITNESS WHEREOF, the parties hereto have made and executed this
Addendum to State EMS County Grant Funding for Participating Agency on the
respective dates under each signature: BROWARD COUNTY, through its BOARD OF
COUNTY COMMISSIONERS, signing by and through its County Administrator,
authorized to execute same by Board action on the 8`h day of December, 2009, and as
PARTICIPATING AGENCY, CITY OF DANIA BEACH, a municipal corporation of the
State of Florida, signing by and through its Mam, duly authorized to execute same.
,
C
COUNTY
WITNESSES: BROWARD COUNTY, through its
ounty Administrator
qft.� a'
ign r ,�'` �} ,.. >�,,„ Bertha Henry,g County Administrator
MARY ANNE DARBY G,y
3 VAC`<-..f-5
Print/Type Name Above ''fi'.r' ' ay of , 20 Ad
A roved as to fo by
4 k t •'v u�Gi1s+
Signatur ,�d «� bic of County Attorney
Broard County Florida
DAVID CRANKSHAW JEFFREY J. NEWTON, County Attorney
Print/Type Name Above Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (954) 357-7600
Te 'er: (954) 357-7 1
Approved as to Insurance
Requirements by Risk Management PATRICE HEN (D te)
Division Assistant County Attomey
Bye6ZIZA��-== �66_
LAothodzed'Signature (Date)
Dania Beach
Sunrise 10-OMETS-8151-01(09)(10) 4 FY2009
EXHIBIT "H"
ADDENDUM TO STATE EMS COUNTY GRANT FUNDING FOR PARTICIPATING
AGENCY
PARTICIPATING AGENCY
WITNESSES: CITY OF DANIA BEACH
City of Dania Beach
(Type r Pr' t City Name)
_gnature
(Authorized Signator)
Joo,4-Lary"
Print name
Robert Baldwin, City Manager
611-f U,I f (Type or Print Name of Signator)
Signature
10J-) day of
Print name
Approved as to Legal Form:
Louise Stilson, CMC City/Attorney
City Clerk �p'S FIRST Thomas J. Ansbro
ADO
Dania Beach FY2009
Sunrise 10-OMETS-8151-01(09)(10)
5