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MINUTES OF WORKSHOP DANIA BEACH CITY COMMISSION SATURDAY, APRIL 10, 2010 - 9:00 A.M. 1. Call to Order/Roll Call Mayor McElyea called the workshop to order at 9:00 a.m. Present: Mayor: C.K. "Mac"McElyea Vice-Mayor: Anne Castro Commissioners: Bob Anton Walter Duke City Manager: Robert Baldwin City Attorney: Tom Ansbro City Clerk: Louise Stilson Mayor McElyea announced that there would be no decisions made at today's meeting; this would be discussion only. 2. Traffic Calming 2.1 SE 5`h Avenue 2.2 SW 2nd Avenue Addendum 2.3 SE 2"d Street Dominic Orlando, Director of Public Services, provided an overview of the SE 5th Avenue and SW 2"d Avenue projects. He noted that they are part of the same project that was initiated due to the JaiAlai/Boyd Gaming development approximately two years ago. Director Orlando advised that the original report was performed by Kimley Horn and that Chen and Associates was hired afterwards. Vice-Mayor Castro noted this was a follow-up to the CPTED studies. She noted that AMO has said they would provide us the right-of-way, and they are trying to get a crosswalk. Vice-Mayor Castro would like staff to pursue this issue. Director Orlando noted that Broward County has agreed to do some of the work. Vice-Mayor Castro suggested that Broward County look at Dixie Highway to consider a smaller traffic circle that everyone would agree upon. Commissioner Duke noted we need input from the residents. Commissioner Anton noted that several meetings were held on this project and committees were formed. At that time, it was recognized that there were existing traffic problems in the area, regardless of the casino plan. He acknowledged that some mistakes were made with the SE 5`h Avenue project. However, he has not abandoned the idea of placing some traffic calming measures along SE 5`h Avenue and SE 2"d Avenue, to address traffic and safety in that area. Commissioner Anton noted we have had several studies done, and we need to make hard decisions and move forward. Commissioner Duke noted the Kimley Horn study had medians at the entrance of Dania Beach Boulevard and Sheridan Street and people do not have any issues with this. He thought the traffic circle on SE 5`h Avenue was the problem. He said we should stick to the Kimley Horn project with modifications. If it works in other cities, it should work here. Director Orlando explained the changes. He noted we do not have the right-of-way for two of the proposed traffic circles, only the one on 4`h Terrace. Vice-Mayor Castro questioned if there were other alternatives to contain traffic between 51h Avenue and US 1. The Commission generally agreed to begin construction of the medians. Director Orlando noted that if we do this in pieces, it will be more expensive for the contractor. Commissioner Anton remarked we need to look at the overall plan before we make a final decision. Oscar Bello, Chen and Associates, explained the traffic calming elements that were originally proposed, and those that have been completed. He indicated that when he brings forth proposals he will do his due diligence to insure that his recommendations will comply with Broward County. Vice-Mayor Castro confirmed with Mr. Bello that the medians would be wide enough to include trees and landscaping. Mr. Bello explained that the purpose of a median located at the entrance of a neighborhood is to force drivers to slow down. Dolores Casarella, 477 SE 14 Street, noted that the median is behind her townhouse. She was concerned that traffic would get closer to her backyard. Mr. Bello advised that they would not extend the road closer to her property. He explained how a median is installed. Mr. Bello further described chicanes, stop signs, traffic circles, raised intersections, raised medians, rumble strips, and enforcement. He clarified for the Commission Minutes of Workshop 2 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. that stop signs are not easy to implement; Broward County allows them to be used for safety purposes and not as a traffic calming device. Mr. Bello explained the proposals for SW 2"d Avenue that were developed by Kimley Horn. He clarified that Chen & Associates is not under contract to design this intersection, but they are willing to consider an alternative. Jeff Guzowski, 238 SE 2"d Street, noted that there is a manhole at the intersection of SW 2"d Avenue and Dixie Highway, that contains hundreds of old telephone cables, and people would need access to them. He pointed out that it would cost the City a lot of money to relocate them. Mr. Bello presented the data counts for the SE 2"d Street partial closure. Ian Mekkos, 223 S. Federal Highway, questioned why the traffic was diverted to the school. Sandra Dionne, 223 S. Federal Highway, noted she watches traffic go through the partial closure. She remarked that she never sees police in the area. Mr. Bello noted he has visited the intersection and he agrees there are problems. He said that from a technical point of view, the best recommendation would be to close it completely. It will inconvenience people, but that is the reality. Mayor McElyea questioned who they were trying to protect. He is now inconvenienced to get to his house. Mayor McElyea said the people of Meadowbrook have the right to travel down the street. Karen Nichols, 223 S. Federal Highway, questioned why they could not have a speed hump. Vice-Mayor Castro explained that speed humps control the speed not the traffic volume. She wondered what would happen when Boyd Gaming starts to develop. Roy Lopiparo, 431 SE 3`d Street, noted that there is a population that moved into the community for easy access. Joe Killian, 434 SE 3`d Place, supports the Linear Park. He understands the intent is to improve the quality of life for people; however, the throughway aspect of the traffic has not been addressed. Mr. Killian suggested we consider closing sections from 3`d Place to the next block. Vice-Mayor Castro suggested he speak to Director Orlando. Commissioner Anton noted that we removed the traffic circle on SE 5`h Avenue because it impacted two residents. He said that he supports the closure on SE 2"d Street because it impacts 27 residences. Commissioner Anton asked Mr. Bello if there were other options. Ralph Eddy, 150 SE 3`d Avenue, recommended a full closure for SE 2"d Street. Minutes of Workshop 3 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Joe Van Eton, 1500 SW 2"d Avenue, provided some information to the Commission, which is attached to and incorporated into these minutes. He pointed out that the monsters in the neighborhood are Sheridan Street and US1, as well as Dixie Highway and SW 2"d Avenue. Mr. Van Eton would like us to get back on track with the recommendations in the CPTED study. He remarked this is the opportunity to complete the traffic calming and improvements of the area in its totality. Ralph Viviano, 131 SE 3rd Avenue, questioned how much traffic we could carry. It is time for Dania Beach to get involved with the developments in Hollywood and ask them to make other provisions to get in and out of their area without cutting through our City. He said Mr. Bello has never come up with a solution to reduce traffic on Stirling Road west. Mr. Viviano suggested diverting the traffic to the warehouses. Jim Beaver, 351 SE 71h Street, asked if SE 71h Street could be added to the traffic calming project. Rose Lizana, 214 SE 2"d Street, agreed with Ralph Viviano's suggestion. She favors closing the street completely. Mr. Bello noted he will look into the Stirling Road and 3`d Avenue diverter into Dixie Highway, as suggested by Mr. Viviano. 3. Nanofiltration Plant City Manager Baldwin noted he added this item because we discovered there were complicated water supply issues due to the Regional Activity Center. Subsequently, we engaged Keith and Schnars and they recommended that we complete the nanofiltration plant. He said that he instructed Director Orlando to cease construction on the plant until we received direction from the Commission. Dominic Orlando, Director of Public Services, introduced Jonathan Goldman of CDM. Jonathan Goldman, CDM, congratulated the Commission for pursuing this issue for which we will receive $2.5M stimulus funding. He presented a powerpoint overview, which is attached to and incorporated into these minutes. Mr. Goldman remarked that Nanofiltration is the way of today's water treatment. Commissioner Duke noted we should move forward with this project. Vice-Mayor Castro agreed with Commissioner Duke. Commissioner Anton noted there are three options, Hollywood, Broward County, or purchase finished and raw water from Ft. Lauderdale. He agreed we need to move forward and maintain control of our own utilities. Mayor McElyea agreed. Minutes of Workshop 4 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. 4. BSO Building Options City Manager Baldwin provided a history of the options to date. He noted the goal is to unify the command and for that purpose we are trying to acquire the property adjacent to the 803 Sub- Station building. The price of the property went up when they found out the City was looking into acquiring it. City Manager Baldwin advised that to date we have been unsuccessful in trying to buy or swap properties. He pointed out that something needs to be done for BSO. City Manager Baldwin suggested we wait another 30 days until the new Commissioner is seated. He further indicated that he and Mayor McElyea are making progress, but the price is still expensive. Commissioner Duke noted that sometimes it makes sense for municipal governments to undertake certain purchases. He noted the appraisals were reasonable. Commissioner Anton noted there are condemnation issues that come into play. He provided a history of the 803 property. Commissioner Anton emphasized that a decision has to be made and we need to move forward without further delay. He indicated he likes the idea of keeping all of BSO together at the 803 building, and keep an office at City Hall for public access. City Manager Baldwin clarified that if we move forward with eminent domain, the appraiser felt we should pay $300,000.00. Commissioner Anton noted eminent domain is approximately 135 percent of the cost. Commissioner Duke agreed with Commissioner Anton. He said we need to pursue the purchase of the property adjacent to the 803 building. However, the question is where to house BSO on a temporary basis. Mayor McElyea noted we have property to the east of the 803 Sub-Station and thought we could add this piece to the building. He agreed we need to do something immediately. City Attorney Ansbro noted eminent domain could be completed in one year. Donn Peterson, BSO Chief, noted the time needed to develop 803 adequately. He talked about how much it would cost to have a temporary headquarter versus the cost of renovation. Commissioner Anton noted that there is a possibility that City Hall could be redeveloped in two years therefore renovating the current offices would be a waste of money. He would like to see options for a temporary headquarter. Dominic Orlando, Director of Public Services, noted he was looking into the options of moving BSO into the new Public Services building. Minutes of Workshop 5 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. City Manager Baldwin noted if we acquire the property, we could consider the modular option while construction is in progress. Chief Peterson noted they need space for staff and storage. He stated that he is against the City Hall renovation option. Chief Peterson said that he would rather go with the unified department at the 803 building. He explained the difficulties with co-locating with other facilities due to police requirements. Chief Peterson confirmed for the Commission that the option for temporary locations at the Immigration and Naturalization Service (INS) office is no longer available. Commissioner Anton recommended a consensus on the purchase of the property; for staff to come back with a solid recommendation for the best short and long term use alternative vs. cost effective; and direct the City Manager on what to do with the property. He does not want to go with condemnation. City Manager Baldwin agreed. Vice-Mayor Castro recommended that Mayor McElyea continue to negotiate with the property owner. City Manager Baldwin noted the owner has come down to $400,000.00. Commissioner Duke noted this may be the best thing to do. City Manager Baldwin noted if the purchase does not work we will need to look at eminent domain. He noted he will bring something back after the election. Commissioner Anton noted we need a recommendation by the second meeting in May. Commissioner Duke suggested that Finance Director Bates help with the decision. Chief Peterson noted the facility is in bad shape. He spoke on behalf of the people who have to work there and asked that the Commission make an effort to get them out of there. Chief Peterson advised that there is space at IT Parker Community Center,but the Event Coordinator's office is there. Kristen Jones, Director of Parks and Recreation, confirmed that the Event Coordinator could be relocated to another area. Vice-Mayor Castro indicated there is space on the second floor at City Hall for the Event Coordinator. She noted we may get some grant funding to build an EOC facility, which is a combined Fire Station-Police Station. Vice-Mayor Castro remarked that property acquisition decisions become pertinent and timely. Chief Peterson noted that they have made arrangements to share a temporary office space with another law enforcement agency. Minutes of Workshop Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Commissioner Duke confirmed with Chief Peterson that the renovation would take approximately six months. Chief Peterson thanked the Commission for placing this item on the agenda. Mayor McElyea brought forward Item #8. Addendum 8. Waste Hauling Contract Vice-Mayor Castro would like to know the outcome of the letter that was sent to the waste haulers regarding the delivery of waste collected to the Reuter Recycling facility in Pembroke Pines. Colin Donnelly, Assistant City Manager, noted we are developing audit specifications. City Manager Baldwin noted it will be a compliance audit based on the information we receive from Waste Management. Vice-Mayor Castro would like the auditors to go back three years, and if any money is owed to the City, we need to find a way to get it back. Tony Spadaccia, Waste Management, did not know how far back the audit could go. He noted the disposal agreement being discussed has been violated for many years. City Attorney Ansbro noted it is between 1-3 years. Mr. Spadaccia said he will need to ask his Controller if the records are available for the past three years. Commissioner Anton wants to look at all the information before making a decision. He remarked that the audit needs to be done quickly. City Manager Baldwin noted the ordinance needs to be changed so that we can collect the revenue, or go to a single commercial hauler. Vice-Mayor Castro noted the City has not been monitoring this process and we need to review it on a regular basis. City Attorney Ansbro noted we need to know what is missing in order to make the necessary additions or changes to the law. Mr. Spadaccia noted they have been substantially harmed as a result of the disposal not going to the dedicated facility. Minutes of Workshop 7 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Mark LaRocca, 4511 SW 34a' Avenue, noted he has a problem with the disposal agreement. He explained that the tipping fees are less than what the City pays. Mr. LaRocca would like the City to look into the whole solid waste agreement. He clarified for the Commission that he owns American Waste Service. Mr. LaRocca noted he does not work in Dania Beach, but he lives in the City. He wants the City to look at an array of issues before moving forward. City Attorney Ansbro noted we have done that already. He clarified that we are not talking about the disposal contract, only the hauling contract. Commissioner Anton noted if the tipping fees are lower for other cities, we need to have all the information. He indicated he does not have a problem with our waste haulers because we are getting good service. However, due to current economic conditions, we need the best deal for our residents. Commissioner Anton would like the Finance Director to look into it. Vice-Mayor Castro also wants staff to look into the Broward County Consortium. She noted that the City Manager needs to make a recommendation to the Commission. Vice-Mayor Castro pointed out that if we decide to RFP this contract she does not want any of these companies who have been shorting the City to submit proposals, unless they fix the problem. City Attorney Ansbro noted that is why the audit is underway. Commissioner Duke agreed there is opportunity for competitive bidding. Mayor McElyea noted Waste Management needs to perform maintenance on their trucks. Mr. LaRocca asked for a fair playing field, and an RFP process. Mayor McElyea recessed the workshop for lunch at 11:53 a.m. Mayor McElyea reconvened the workshop at 12:48 p.m. 5. Status of CIP Projects Mark Bates, Finance Director, provided an overview of the Capital Projects, which is attached to and incorporated into these minutes. He explained that a Capital Projects Fund is usually a temporary holding fund used during a construction period. Director Bates noted we are in the process of changing the way that the funds are maintained in the budget. He indicated that the projects that are completed will be removed from the listing. Director Bates further advised that Capital Projects with a value of$100,000.00 and more will be kept on the list; smaller amounts will be moved to the General Budget. He stated that there are about 7-8 projects that are over budget,however there are more projects already completed that are under budget. Director Bates said that they will be presenting a budget adjustment showing the net effect on this. City Manager Baldwin noted a manual will be developed describing all the projects. Minutes Df Workshop 8 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Bob Daniels, Director of Community Development, provided the status of the development of the Neighborhood Redevelopment Plan. Mike Cassano, Deputy Fire Chief, provided an update on the status of their items. He advised that they did not receive a grant for the Fire Prevention Program. Deputy Chief Cassano also noted that they have applied for a State EMS grant for the purchase of a Fire Rescue Vehicle but they have not heard anything yet. Kristen Jones, Director of Parks and Recreation, provided an update on the status of their projects. Colin Donnelly, Assistant City Manager, noted that the Beach Re-nourishment project was over budget by Broward County. He further advised that the project is complete. Director Jones requested permission to redesign the Dog Park/Memorial Pet Park at P.J. Meli. She advised that this would be a revenue source for the City. Vice-Mayor Castro questioned the status of the Seawall repairs. Assistant City Manager Donnelly advised that we are still researching the Capital Projects. He noted these are not the ones in the northeast. Commissioner Anton noted we need to fix the Seawalls soon. City Attorney Ansbro noted that he is waiting for the 51h Commissioner because the current Commission is deadlocked. Dominic Orlando, Director of Public Services, advised that we were going to proceed with fixing it ourselves. It was the consensus of the Commission to have the repairs done by the City, using funds from the $75,000.00 in the CIP. Colin Donnelly, Assistant City Manager, provided an update on the 449 Site ("Fuzzy Bunny" Park). He indicated that we need a design-build concept for the remaining components of the park. We also need to address the spoil mounds on the north phase of the property. Assistant City Manager Donnelly explained that they discussed the issue with a Florida Inland Navigation District (FIND) Commissioner who suggested we set aside this land and use it as a remediation area. He advised that we will complete all the elements that we can by November of this year, except for the spoil mounds. We will ask for an extension of time from Broward County to cover the spoil issue. Commissioner Duke asked what we are doing with the lifeguard stands that we purchased at a very good price. Minutes of Workshop 9 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Director Jones noted that our new Lifeguard Supervisor has requested quotes on how to repair the foundations. She confirmed we are moving forward with this project. Dominic Orlando, Director of Public Services, presented a summary sheet on his items, which is attached to and incorporated into these minutes. He explained that the SW Community Center project is complete;there are still two items that need to be addressed. Vice-Mayor Castro clarified that the SW Community Center staffing issue will be addressed in the mid-year budget review. She would like staff to bring a cost proposal so we can have staff available at the SW Community Center at least during the summer months. Vice-Mayor Castro questioned if some of the funds could be reallocated to the General Fund budget. Director Bates noted this review will help with that process and a recommendation 'Ail] be presented to the Commission for reallocation during the next 2-3 months. Vice-Mayor Castro requested a lighting program for the entire City. She would also like to see an updated sidewalk plan as well as traffic calming and stormwater plans. Director Orlando noted that the cost of speed humps and solar lighting has come down, this is why we have extra funds. Director Orlando noted that we had to make a lot of adjustments on the Library project. He indicated that the contractor for the Library may bring forward a Change Order because of all the changes for the construction of the parking garage. Director Orlando advised that the project is on schedule to be completed by the end of this year. Director Orlando advised that the Mausoleums should be delivered this month. Director Orlando will follow up on the Bridge Improvements item. Assistant City Manager Donnelly advised that the Griffin Marine Park solar lighting will be funded with a BBIP grant. He further noted that Oscar Bello, Chen and Associates, will be re- designing the solar lights for the Park. Director Orlando noted that the Linear Park project is complete except for three sidewalks. Discussion followed among the Commission, Director Orlando and Director Bates regarding the SE Traffic Calming project and the current funding available. Director Orlando noted that the technology for Automatic Meter Readers (AMR) is constantly changing and the cost could be lower than the amount that was originally budgeted. He advised that the project is currently on hold due to the Hollywood water issue. Director Orlando indicated that Fred Bloetscher was looking for grant funds for this project. He said that staff may consider doing this project in phases. Minutes of Workshop 10 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Vice-Mayor Castro thought we should move forward with the AMR project. Director Orlando noted that the Chlorine System, Water Membrane Plant, and Water Plant Rehab will be combined with the Nanofrltration Plant project. He explained the funding details and how the project will be developed. Vice-Mayor Castro confirmed with Director Orlando that the Water Main replacement on SW I" Avenue is complete. Director Orlando noted that Chen and Associates is currently working on the design of the Water Main on NW I" Avenue as well as stormwater, due to the complaints received from residents regarding flooding. He advised that only engineering costs are included in the current budget, and additional funds would be required for construction. Commissioner Anton referred to the Water Main replacement on US1/Melaleuca Gardens. He asked Director Orlando to look at possible funding from Broward County. He further explained that the Interlocal Agreement with the County refers to their reimbursement for our infrastructure costs in that area. City Attorney Ansbro indicated the money was exchanged years ago,but he will look at it. Vice-Mayor Castro questioned the cost. Director Orlando advised that they would have to start at the bridge from US1, move south two blocks and then go west to NW 15` Avenue. He noted that the cost will be refined because Calvin, Giordano and Associates are currently permitting this project. Director Orlando clarified that a lot of the estimates were carried over from previous years. He indicated that they had to use the name Melaleuca in order to get the funding. Vice-Mayor Castro and Commissioner Anton would like staff to remove the name Melaleuca from that project, because it does not involve that neighborhood. Commissioner Anton reiterated that staff should look at the Interlocal Agreement because that is County property and the cost involved should not be paid by the City. Director Orlando noted that the contract for the Water Main Replacement on NE 2 d Street was awarded but we are still waiting for approval from the Florida Department of Environmental Protection(FDEP) to use State Revolving Funds (SRF). Commissioner Anton noted that this issue needs to be a priority, regardless of SRF funding. He indicated we have identified some surplus funds which we can use for this project. It was the consensus of the Commission to move forward with the project. Minutes of Workshop 11 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Director Orlando explained that the scope of work is being revised to reflect some changes and the additional cost above the initial $100,000.00 will be approximately $14,000.00. He noted that this matter is urgent; therefore, he directed the contractor to proceed and the City will follow-up with a Change Order approval. Vice-Mayor Castro asked Director Orlando if he has confirmed the methodology used for the safe yield study with the South Florida Water Management District (SFWMD). Director Orlando advised that a draft has been prepared but a final written response has not been received from SFWMD. Vice-Mayor Castro noted that she told SFWMD to tell us exactly what they want and we will do it that way. Bob Daniels, Director of Community Development, noted that he recently spoke with John Mullikin, SFWMD, and it seems this matter may take some time. He further advised that we are trying to arrange a meeting with Broward County and SFWMD for April 22, 2010. Commissioner Anton noted that if we need to go back and meet with Mr. Mullikin again, we will do so, because we need to force this issue. Director Orlando noted that one of the problems we will have with the Sewer/Infiltration/Inflow Phase 2 is that a lot of the leaks are on private property. We need to determine how to cover the costs for the repairs. He remarked that all the water that is leaking into the system is costing the City money. Director Orlando indicated that we could turn off the water if they do not fix the problem. He said that this item will come back before the Commission for consideration. Director Orlando noted the Subaqueous Force/Water Main replacement is under the Canal at Gulfstream Road. He commented that we should force Broward County to pay for any projects under the flight path. Director Orlando advised that the design is almost complete. Director Orlando advised that construction of the Fuel Station started in December, 2009 and is scheduled for completion in May, 2010. Director Orlando noted that the Public Services Facility project is scheduled for completion on May 20, 2010. He advised that there will be a Change Order to cover the costs for the installation of telephone and computer lines. Director Orlando explained that we do not have any funds available under Stormwater projects, except for the $250,000.00 from the Florida Department of Transportation (FDOT). He noted that we may need to pay Calvin, Giordano and Associates for engineering services to apply for stormwater grants. Commissioner Anton confirmed with Assistant City Manager Donnelly that the Dania Cut-Off Canal dredging project has been shifted to the General Fund. Minutes of Workshop 12 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Commissioner Duke noted that with all the projects taking place, we should consider an additional staff person for Public Services. Vice-Mayor Castro suggested we contract through Broward County. Director Orlando noted that he prefers a full time position that could be trained by him. He also recommended that his position and Leo Williams' position require a P.E. 6. Ethics Code Vice-Mayor Castro noted she will contact the Florida League of Cities on this matter. She is looking at ethics, lobbying, fair elections, campaign financing, conflict of interest, etc. Vice- Mayor Castro advised that she would like to present a draft to the Commission in approximately 30 days. She would also like to submit the information to the Charter Review Board for their review. It was the consensus of the Commission to move forward with Vice-Mayor Castro's recommendation. Teddy Bohanan, SW 150' Street, questioned if we could put some code of ethics together within a week or so. She noted that there are a lot of properties being sold in the City. Ms. Bohanan remarked that if you are going to be involved in this City you need to live in the City. 7. Legislative Agenda City Manager Baldwin noted this was intended to be discussed before the legislature met. Commissioner Anton confirmed with Assistant City Manager Donnelly that we are keeping 10% for each Indian casino because both of them impact our City. Vice-Mayor Castro noted that the Commission is in agreement to vote "No" on Amendment 4. She indicated that at the April 27 Commission meeting Bett Willett, representing Florida Hometown Democracy, and Bob Swindell for the Broward Alliance, will speak in favor and opposition of this issue. Vice-Mayor Castro questioned if there was anything else required of the Commission at State or County level. City Manager Baldwin responded not at this time. Vice-Mayor Castro suggested that next year we hold a workshop before the legislative session, with a list of our requests for funding, etc. 9. Adiournment Minutes of Workshop 13 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. Mayor McElyea adjoumed the workshop at 2:13 p.m. yATTEST: CITY OF DANIA BEACH \ LOUISE STILSON, CMC C. K. MCELYE CITY CLERK ¢po�pgp 5 FIRSTC`A` MAYOR—COMMISSIONER Approved: June 8, 2010 1 1 Minutes of Workshop 14 Dania Beach City Commission Saturday,April 10,2010-9:00 a.m. F ✓i' /% 4 s xt t 3 : FYml in ' Triangle 9*Mse Ciwic Association of Danis Beach Heigh& AGENDA CPTED STUDY WORKSHOP Saturday. June 11, 2005 • INTRODUCTIONS • OVERVIEW OF CPTED STUDY • GALS OF WORKSHOP • NEIGHBORHOOD IMPROVEMENTS FOR BOND FUNDING (To be presented to the City Commission for Annrovall Streetscape: Missing Sidewalks & Handicap Accessable Corners Crime Prevention Initiatives: Lighting, Master Plan for Alleys and Streets Traffic Improvement Strategies: Traffic Calming Recommendations Conceptual Traffic Plan: Traffic Problem Intersections • PRIORITAZATION OF OTHER RECOMMENDED IMPROVEMENTS (Strategies for Immediate, Short Term & Long Term Goals & Programs) Repair of Balance of Sidewalks through 50/50 Program Crime Prevention Initiatives as Included in CPTED Study Traffic Improvement Strategies as Included in CPTED Study • COMPREHENSIVE NEIGHBOORHOOD REDEVELOPMENT PL N 1) Economic Development Opportunities 2) Creative & Expanded Uses within Current Zoning 3) Eradication of Crime & other related Issues 4) Neighborhood Beautification 5) Quality of Life Issues COMMUNITY OF RENEWAL " Website: www.TrianaleVillaee orz (Coming Soon) 1500 S.W. Second Avenue * Dania Beach,FL 33004 Email: JJQLibertvSuites.com * Tel: (954)927-0090 * Fax: (954)342-8944 Triangle Village Civic Association of Danis Beach Heights PARTICIPANTS CPTED STUDY WORKSHOP Saturday, June 11, 2005 TVCA Community Residents Joe Van Eron 1500 S.W. 2nd Avenue Jack Zimmerman, 1501 S.W. 2 Avenue Jimmy Crimminger, 237 S.W. 15m Street Teddy Bohanan,302-12 S.W. 15 Street Frank Mountiov, 260 S.W. 14a'Street Vito Rinaldi, 21 S.W. 13 Street Rob Horton, 219-21 S.W. &h Street Joe Sawin& Roch Campbell, 1450 S.W. 2°4 Avenue Neighborin>1 Association Guests Dania Beach Heights CA,John Frossbutter College Gardens CA, Derrick Hankerson (invited) City Executive Staff Mayor Anne Castro Ivan Pato, City Manager Bryan Cowart. BSO Chief Larry Leeds,Dir.Community Development €1 I Y OFRENEWAL " Website: www.TriangleVillaee.ore (Coming Soon) 1500 S.W. Second Avenue * Dania Beach, FL 33004 Email: JJ a,)LibertvSuites.com * Tel: (954)927-0090 * Fax: (954)342-8944 • , a 4 Triangle Village Civic Association of Dania Beach Heights " A COMMUNITY OF RENEWAL " CPTED STUDY WORKSHOP-CONCLUSUIONS&RECOMMENDATIONS Submitted to City Manager on June 24.2005.following workshop on June 11 2005 Good Morning Ivan, Thanks again for your time on Saturday.We appreciated your frank& honest assessment on the reality of reducing and calming the traffic through the Triangle,and have given much thought and consideration to the comments of the participauts.I also realize that we will have to take an approach of beginning with some of the recommendations of the consultants,and build from there.We,the taxpayers,have now spent not only$40,000 on a consultant to help solve the problems, but also over 2 to 3 years of discussions and energy on the some. It would be a shame if we don't at least implement a strategy to accomplish the goals.The following are some of our conclusions and suggestions resulting from the workshop: 1) Reducing the TRAFTIC VO lIft.....it has been the clear consensus that the only solution to the volume of traffic would be to close or partially elm or one way out/in the intersections of SW 2nd & Sheridan,and at least Federal at 15, 14& 13.„..all of which are NOT going to happen anytime soon or ever. It would be great if we can come up with SOMETHING for the entrance/exit at SW 2nd&Sheridan..„.this is the culprit,not only for the traffic volume but also the most dangerous of intersections.Perhaps we can separately meet with both Ken Land and Bryan Cowart and bang something out that all can live with. We could consider on a minimal basis the landscaped entry walls and possibly a chicane on SW 2nd between 15th and the alley to the south,which would impact both my properties at ISM& 1501, which we would be willing to consider for property intrusion. 2)Reducing TRAFFIC SPEED-...proceeding with the traffic circle at Dixie and SW 2nd is a great idea and accomplish a solution to many of the problems discussed in the study for both streets. it appears that this may be the ONLY circle that is possible and feasible.After the workshop,I have intently looked once again at the 12th& 14th intersections,as well as the balance of intersections, and have concluded that not only would the property acquisitions be nearly Impossible to achieve,but each intersection has a utility pole at the SW corner at the sidewalk,which would require the relocation of the power poles and lines,which I am sure would hawk the reality and costs OUT of the box !!! The better approach, as suggested by many of the participants, perhaps would be the brick paved raised intersections at 12th & 14th with gently sloping ramps on 4 sides, which would be beautiful and kinder on vehicles than the speed humps. More importantly, this would be half the cost of the circles for installation alone, not including all the additional related costs for the circles. 3) Installation of all MISSING SEDEWALKS & ILA ICAP CORNERS at all intersections.—this is a no brainier, and has always been the consensus as an absolute necessity in order to make the neighborhood not only connected, but safer for walking access to and from Federal/public transportation and schools. We submitted our map indicating the streets with missing sidewalks to Larry, and are more than willing to assist in any way to implement this project Immediately. Additionally as discussed,the TVCA would like to work with the city staff in contacting all the property owners with broken sidewalks to educate them on the 50/50 program,and engage their participation. This would also allow us to begin a dialogue with many of the owners regarding code enforcement issues as well as planting the idea of creating more off street parking on many of the properties 4) LIGHTING „.„_.we would appreciate receiving and reviewing with staff the lighting survey from a few years ago that you referred to at the workshop.As discussed,we would like to determine if alley lighting is or can be included for bond funding as well as street fighting, as this would allow us to begin making the alleys a safer environment and resident friendly.We will never be able to encourage property owners to create off street parking in the rear of their properties until they feel safe and secure. The benefits to the entire community would be a reduction in crime in our alleys, a more beautiful streetscape, less broken sidewalks, swales returned to drainage instead of parking lots, and alternative walkways. The TVCA can then engage all property owners to participate in an ongoing volunteer alley beautification&maintenance project. 5) COMPREHENSIVE COMPREHENSIVE NEIGHBORHOOD REDEVELOPMENT have heard as talk about this for 2 years now,and the idea was born from many discussions with Larry and other neighborhood consultants and experts. This will require some funding, perhaps S1S25,000, which combined with the UIRA Plan and the concluded CPTED Study,will finally give us a working redevelopment blueprint with funding sources.This would be the vehicle to include all the emerging ideas such as creating home ownership opportunities,reduction in rentals,new uses within the zoning such as residential/office,guesthouse/B&B,urban townhouses,artist residences/galleries,etc.etc.This will allow us to attract the right load of Investor&developer,and deal with the lanes of eventual and inevitable gentrification without the displacement of our residents....it is far better to deal with it now in a total scope rather than a piecemeal approach, before we face enormous problems later down the road. We welcome comments and suggestions from all, and took forward to moving forward together as a team to create a publidprivate partnership to create a village and revitalize our neighborhood. We are very encouraged with the progress and positive results of the workshop, and are committed more than ever that the TVCA can create "A Community Of Renewal". ``vVEBSITE: www.TrianzleVillage.or�. * EMAIL: Info(a`Trian�IeVilla2e.or2 1500 S.W. 2nd Avenue * Dania Beach, FL 33004 * Tel: (954) 927-0090 * Fax: (954) 342-8944 JI i 1 Triangle Village Civic Association of Dania Beach Heights " A COMMUNITY OF RENEWAL " From: Triangle Village Civic Association [nfo@Tdang[eViffage.org] Sent: Wednesday,July 25, 2007 8:03 AM To: Teddytjca@aol.com' Cc: Albert Jones-Vice Mayor;Anne Castro-Commissioner,Bob Anton-Mayor,John Bertino- Commissioner;Pat Flury-Commissioner;Cheif Donn Peterson-BSO;Coin Donnelly-Asst City Manager, Dominic Orlandc-Public Services; Ivan Pato-City Manager; Kristin Jones-Dir.Parks&Rec; Larry Leeds-Dir.CommunitySvc.;Louise Stilson-City Clerk;Mary Mc Donald-Dir.HR; Pat Varney- Dir.Fianace;Tom Ansbro-City Attorney Subject: RE: FW: Southwest Follow-up Meeting Hi Teddy and Friends, Let's use this forum of the follow-up community meeting on Saturday to continue our discussion regarding the various crime and code issued facing our neighborhood. The City staff is on our side and committed to helping us. Some of the issues and projects that we can discuss and get into place are: 1) Re-instituting the COP program and a dedicated car for the neighborhood...this will require a leader and committed volunteers to go to a training class and dedicate a schedule to ride the neighborhood....Jimmy was great in keeping this going,and I know that you are dedicated to this program. 2) Neighborhood CODE reporting program....and an education process for the neighborhood so that the trash will know that if they don't clean it up,they will be reported and dealt with. This will include getting rid of the illegal rentals and the drug dealers and users that they harbor! 3) Neighborhood Beautification and Trash Control.....we have a dormant"Adopt A Street"program,and in dire need of a leader here....the neighbors have to get organized and volunteer on a monthly basis to walk the streets and pick up trash,and talk to the litter mongers....again this requires your passion,and leadership....and Robert Rock is dedicated to this effort. 4) A committed effort to move the"Neighborhood Redevelopment Plan"forward......J worked tirelessly to get this moving forward and we now have the funding to make it a reality....let's keep our eye on the ball here.....this will drive the future of our neighborhood. 5) The Commission has a$1.1 Million budget for 2007/08 for continued Neighborhood Improvements.....we have the improvement list from the CPTED Study and resulting Community workshop, and we need to move forward to continue getting the funding for the Sidewalk,lighting and Traffic calming that we have been waiting for almost 4 years now.....Let's get together and get it DONE! Let's work TOGETHER....we all want the same thing.....A prosperous, safe, clean,friendly, and most of all welcoming neighborhood.....Hope to see you all on Saturday...-please forward this email to a neighbor. Best Regards, Joe 7/27/2007 WEBSITE:www.TrianaleVilla�e.ora. * EMAIL: Inf�Trlan0eVilla�e.ore 1500 S.W. 2nd Avenue * Dania Beach,FL 33004 * Tel: (954)927-0090 * Fax: (954)342-8944 1 she Miami November 2, 2003 Section: Hometown Hollywood/Hallandale Edition: Broward Page: I SE STREET CLOSINGS REROUTE TROUBLE HECTOR FLORIN, Vonn@heraldcom The closing of several streets in southwestern Dania Beach has produced a problem: Too much traffic is flowing down one road. Vehicle traffic on Southwest Second Avenue,just north of Sheridan Street, has nearly doubled since roads just west of the avenue were barricaded two years ago, according to a police study. The city closed Southwest Third and Fourth avenues in October 2001 in an effort to discourage drug sales in the area. Some neighborhood residents are suggesting Second Avenue should be blocked too, which would limit the entrance and exit to the neighborhood through U.S. I on the east and Dixie Highway to the west. Dania Beach commissioners have decided to host a neighborhood workshop to address the situation. A date will be announced. "Let's review the whole picture," Commissioner Bob Mikes said. OTHER PROPOSALS An alternative to closing the street has been discussed. City officials have mentioned limiting the southern entrance of Southwest Second Avenue to city and emergency vehicles. Joe Van Eron, president of the Triangle Village Civic Association of Dania Beach Heights, suggested some options for the street. Van Eron is working on some redevelopment projects in the neighborhood, which is one of the city's oldest, including building a bed-and-breakfast. "We've become a U.S. I bypass. It's horrendous," Van Eron said. The earlier street closings prompted objections from residents, who claimed their neighborhood was being fenced in. DROP IN CRIME But crime statistics have shown illicit activities have dropped considerably in the neighborhood since the streets were barricaded two years ago. Still, traffic is a problem. District 2 Chief Bryan Cowart said traffic has increased 47 percent on Southwest Second Avenue since the adjacent streets were closed. In September 2002, city commissioners established procedures for those street closings supported by residents. First, a petition signed by two-thirds of the affected residents is needed. The Broward Sheriffs Office, Dania Beach Fire-Rescue and the city Public Works Department also must conduct studies and present them to commissioners. Commissioner Robert Chunn said he's not a supporter of street barricades but said the desires of neighborhood residents should be top priority. "[Traffic] is impacting that area, so we need to do something to make it better," he said. Copyright(c)2003 The Miami Herald iwdiiirkc.om Neighborhood in Dania eager to get roundabout By Jennifer Shapiro Special Correspondent 200,.. ... 2r _,-, Joe Van Eron describes the intersection of Dixie Highway and Southwest Second Avenue as a "nightmare." Van Eron, president of the Triangle Village Civic Association and member of the city's traffic advisory board, said residents are pleased that Dania Beach city commissioners recently approved a $20,000 contract to design a roundabout there. "It's been a long, long battle," he said. "I'm very delighted the commission approved and recognized at least the first step to move forward." The impending roundabout is just one device being used to alleviate traffic problems throughout the city. "It's part of the ongoing bigger picture of the total improvements that we have [been] working toward ... together, one day soon, we can see this neighborhood return to a more pedestrian-friendly, prettier and safer pace to live, work and play," Van Eron said. A temporary intersection modification at Sheridan Street and Southwest Second Avenue has already reduced traffic by 50 percent, and the city is in the process of making it permanent, said Public Services Director Dominic Orlando. The modification doesn't dose the street but eliminates the north/south cross traffic and two left turns. "This traffic circle has to work in conjunction with Sheridan Street and Southwest Second Avenue and any other speed humps," Orlando said. "It's really an important intersection and would solve a lot of problems." Mayor Robert Anton said that, eventually, traffic-calming devices will be put in throughout Dania Beach, and the city will be "looking at ... roundabouts, partial closures, making some streets one way and changing traffic patterns to discourage people from cutting through local neighborhoods." Van Eron said a study reported about 14,000 cars come through the intersection of Dixie Highway and Southwest Second Avenue a day. The roundabout should alleviate the volume of cars and reduce their speed, Orlando said. "Because they're going slower, people may avoid it," he said. "If we can get traffic to slow down and get the volume to go down, I think it will be great and the residents will be happier." Van Eron also hopes it will be "one more inconvenience" for people so they won't use his neighborhood as a cut-through. "It's a major asset for our redevelopment efforts," he said. Orlando estimates constructing the roundabout will cost between $65,000 and $75,000. 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Stormwater Item 1. Funding source: Storm Water & State Revolving Funds, FDOT $250,000, City will be applying for FDEP 319H Grant ($2,000,000), Hazard mitigation Grant DCA ($2,500,000) and Broward Initiative (SFWMD $500,000). We applied for Broward Initiative Grants 3 years in a row with no luck. Funding Issues: Yes, construction cost. Design to date $372,800. Construction cost initially estimated at $3,000,000, revised cost based on latest design, estimated at over $5,000,000. Once the design is completed, cost estimate will be finalized and the package will be submitted to the Florida Department of Environmental Protection (FDEP) for State Revolving Funds (SRF). Important Dates: None Regulatory Issues: Yes, Broward County, BC Parks, Army Corp, DEP approvals required. Project Manager: Dominic F. Orlando, P.E. Contractor: Consultant: CG&A CIP Workshop April 10, 2010 SE Traffic Calming Initial project consists of speed humps, speed table, medians, and traffic circles. Several traffic circles were proposed for SE 51h Avenue. Easements were required to allow construction at all purposed traffic circle locations except at SE 4th Terrace. Since during design it became apparent that the City may not be able to obtain required easements for the traffic circles, alternates, raised intersections at the purposed traffic circle locations were included in the bid documents. The bid amount was $757,723.05. The City commission approved award of the bid amount with the understanding that the alternate design instead of traffic circles would be constructed at locations requiring the easements. The bid amount for the alternate work was $554,103.85. The contractor was directed to proceed with the alternate work in the amount of $554,103.85. General Item 51. Funding source: General Budget Funding Issues: Budget amount $1,100,000. Bid amount was $757,723.05, but notice-to-proceed amount to contractor was $554,103.85. Design and Services during construction $157,790. Important Dates: None, project was placed on hold. Regulatory Issues: None Project Manager: Leo Williams Contractor: Downrite Engineering Corporation Consultant: Chen and Associates CIP Workshop April 10, 2010 Solar Lighting City Wide and CDBG Areas Project includes installation of solar powered street lighting. General Items 45, 49, 52 & 53. Funding source: Community Development Block Grants (CDBG), BBIP Grant, and General Budget Funding Issues: None, CDGB Budget $652,400 (52), BBIP Grant $50,000 (49) and General Budget $852,819 = $418,000 (45) for SW 53`d Court and $434,819 (53) for Citywide areas. For 53`d Court area only $172,500 is still available. Important Dates: Yes, CDBG requires construction to start now! Regulatory Issues: None Project Manager: Leo Williams Contractor: Signal Technology, Inc. Consultant: Chen & Associates C I P Workshop April 10, 2010 Stormwater Drainage SW 26Terrace Project consists of stormwater drainage improvements on SW 3151 Street, SW 32Id Street, SW 341h Street, SW 24`h Avenue, SW 361h Street and SW 26`h Terrace. Project is needed to allow access and deliveries to businesses in the area. FDOT may assist with an area wide solution to address flooding in adjacent areas to the North, East & West of SW 32nd Street. Stormwater Item 2. Funding source: Stormwater/ SRF Funding Issues: Yes, construction cost. Engineering cost $114,198. Construction cost estimated at $1,350,000 Important Dates: Urgent Regulatory Issues: Permitting Project Manager: Dominic F. Orlando, P.E. Contractor: None Consultant: Chen and Associates CIP Workshop April 10, 2010 Subaqueous Force/Water Main Project consists of replacement of the 8" Water Main and 8" Sanitary Sewer Force Main under Canal at Gulfstream Road — Design continues. Water/Sewer Item 20. Funding source: Water/SRF, Sewer/SRF Funding Issues: Yes, once design is complete package needs to be submitted to FDEP for SRF approval. Engineering is $43,520 for Water Main Replacement and $32,535 for Sanitary Sewer Main Replacement. Construction is estimated at $300,000 for the water main and $200,000 for the forcmain. Important Dates: Proposed schedule for FIND Dredging of canal project. Regulatory Issues: Permitting Project Manager: Dominic F. Orlando, PE Contractor: None Consultant: Calvin Giordano & Associates CIP Workshop April 10, 2010 SW Community Center SW Community Center is a new 2500 square foot Community Center located at 230 SW 12th Avenue, at the Public Services Site. This was a design build contract. Project is complete; punch list items are being addressed. General Item 22. Funding source: GO Bond and General Budget Funding Issues: Contract amount $668,087. Additional cost due to FPL relocation and replacement of wood poles with concrete self supporting poles $ $60,000+. Existing location of the wood poles interfered with site access. Parking lot lighting, 6 fixtures included in Solar Lighting Project, General Item 53. Important Dates: None Regulatory Issues: None Project Manager: Dominic F. Orlando, P.E. Contractor: Walker Design and Construction Consultant: CDM and City Staff prepared the Design Build Qualification Package CIP Workshop April 10, 2010 Water Main Looping US-1 Project includes installation and replacement of water mains, Water/Sewer Items 9, 10, 11, and 14. Item 9 includes a 12" water main on SW I" Avenue south of Stirling Road cost was for materials installation was done in-house; Item 10 includes a 12" water main on NW 1st Avenue and stormwater improvements (Other Planned Projects Item 3). To provide new water service to the New Library and Parking Garage, extension of the 12" water main south on Dania beach Blvd. on SW 1"Avenue was added to the design. Item 11 includes a 12" water main from Melaleuca Garden south to Sheridan Street parallel and east or west of US-1. This work already started and is being addressed in Phases. Item 14 includes an 8" water main on NE 2"d Street from Gulfstream Road west to the Jai Alai site west of NE 5th Avenue. Funding source: Water/Impact Fees/SRF Funding Issues: Yes, once designs are complete, Documents need to be submitted to FDEP for SRF approval. Important Dates: April 30 for 12" water main on SW 1 st Avenue for Library and Parking Garage. Installation of necessary section of piping south of Dania Beach Blvd. will be done in-house with City Staff if necessary to meet schedule. Regulatory Issues: None, normal permitting Project Manager: Dominic F. Orlando, P.E. Contractor: None Consultant: Chen & Associates, Library & Parking Garage Calvin Giordano & Associates for other projects CIP Workshop April 10, 2010 Water Plant Upgrade (Nanofiltration) Project consists of revitalizing the existing water plant and adding a 2 MGD Membrane Filtration Plant to the existing system. This is a design build project. This project includes a new building/process area/control room, blending of our lime softening plant with the membrane system, disposal of the membrane concentrate, piping, chemical feed system and addition of an emergency generator to power both the existing lime plant and new NANO Plant including the High Service Pump Station and 2.0 MGD Finished Water Storage Tank. Upgrades to existing plant will be added to this project. Water/Sewer Items 8, 12, and 13 Funding source: Water/ ARRA Grant $2,550,000/ SRF. Another $1,000,000 in ARRA Grant may become available to the City for this project due to incorporation of LEED design. Initial goal was LEED certification, allowance was included in contract to meet Silver Certification, and revised design goal is Gold Certification. Funding Issues: SRF loan application needs to be revised per DEP procedure/schedule. Chlorine System Upgrades Budget $138,800 (8), Water Membrane Plant Upgrade (Nanofiltration) Contract $8,820,923 (13) and Water Plant Rehabilitation Budget $1 ,100,000 (14). Important Dates: 12/31/2009 start of construction. Date was met; some work was done at the existing plant. Regulatory Issues: None, normal permitting Project Manager: Dominic F. Orlando, P.E. Contractor: CDM Constructors, Inc. Consultant: CDM CIP Workshop April 10, 2010 Water Treatment Plant Solids Handling & Backwash Recovery Basin Modifications Project consists of a 20' diameter sludge thickening tank, pumps, piping and controls. The tank will be constructed at the Water Plant Site located north west of the new 2.0 million gallon finished water storage tank. The 90% complete, design set was submitted to the City March 2010 for review and comments. This project will allow City to recycle approximately 100,000+ gallons of water per day out of approximately 200,000+ gallons per day presently wasted through the sludge lime treatment process. Other Planned Projects Item 2. Funding source: Water & State Revolving Funds Funding Issues: Design and Services during construction $239,630. Once the design is completed, the package will be submitted to the Florida Department of Environmental Protection (FDEP)for State Revolving Funds (SRF). Estimated construction cost $1,100,000. Important Dates: None Regulatory Issues: None Project Manager: Dominic F. Orlando, P.E. Contractor: Consultant: CDM CIP Workshop April 10, 2010 Well G & I Construction This project consists of improving our existing raw water supply for the Water Treatment Plant. The City previously rehabilitated both existing wells "G" & "H". As a result of the rehabilitation, the wells have reduced capacity. To replace the capacity and improve long term capacity, the City needs to construct a new well, labeled as "I". It is proposed that the new 1.8 MGD well be constructed at a site to be determined, preferably at or near the existing wells. Cost of the well and a modification to existing wells was previously estimated at $2,000,000 plus a contingency of 10%. Due to SFWMD Requirements City is required to re-drill Well G (work started March 2010) and perform a safe yield test. We are investigating horizontal drilling of well "I" as an alternate water supply, no impact to Biscayne aquifer. Water/Sewer Item 15 Funding source: Water/SRF Funding Issues: Yes, construction cost. Contract to re-drill Well G was awarded for $100,000. Contractor submitted a request for change order due to changed soil conditions, a stainless steel screen will need to be installed at the bottom of the casing. The scope of work is being revised to reflect the new screen and work no longer necessary. The net additional cost above the initial $100,000 will be approximately $14,000. Since this work is urgent Contractor was directed to proceed and City will follow-up with change order approval. Important Dates: June 30, 2010, Safe yield test needs to be completed Regulatory Issues: SFWMD approvals Project Manager: Dominic F. Orlando, P.E. Contractor: Diversified Drilling Consultant: PUMPS CIP Workshop April 10, 2010 Crime Prevention through Environmental Design (CPTED) This is a City Wide Project includes street lighting, sidewalks, landscaping and traffic calming. General Item 42 Funding source: Grants, General Budget Funding Issues: None, Budget $1,100,000, Spent to date $433,422, Funds available $666,578 Important Dates: None Regulatory Issues: None Project Manager: Leo Williams Contractor: Co-op Contracts, Several depending on work Consultant: Chen & Associates CIP Workshop April 10, 2010 Fuel Station The Fuel Station consists of one below grade buried tank with two chambers, 10,000 gallon chamber for diesel fuel and 4,000 gallon chamber for gasoline. The station will have two pump dispensers, one with two diesel nozzles and one with two gasoline nozzles. The new fuel station is located west of the SW Community Center at the New Public Services Facility Site. Design was done during 2008 and 2009. Initially, we were going to proceed with a Design Build Contract. Subsequently we asked our consultant to complete the design, proceed with bidding services and services during construction. Construction started December 2009. Construction completion is scheduled for May 2010. Water/Sewer Item 21. Funding source: General and all Enterprise Funds Funding Issues: Yes, Budget $376,625.00, Contract amount $427,325.00, engineering $63,082. We have a shortfall of $113,782. Work required at the water plant and decommissioning the existing fuel station was initially in the NANO Plant Project. This work was added to this project during the permitting process to meet Broward County permitting requirements. An allowance of$250,000 was initially included in the NANO project. Important Dates: Yes, decommissioning of existing fuel station was required by 12/31/2009. Broward County gave City an extension. Regulatory Issues: Yes, Broward County Project Manager: Dominic F. Orlando, P.E. Contractor: MDM Services Consultant: CG&A CIP Workshop April 10, 2010 Library The Library is a new 10,000 square foot Facility located at the City Hall Site, 100 W. Dania Beach Blvd. a new address will be assigned. This is a design build contract. Design started July 2009, construction started January 2010. Scheduled completion date is December 2010, project is on schedule. Issues to date are access to site, limited working and staging areas, limited employee parking. General Item 43. Funding source: GO Bond, County Funds and General Budget Funding Issues: Contract amount $3,009,232. Contractor submitted a change order for additional architectural and engineering cost in the amount of $23,041.00 to cover extra labor expended to revise the documents due to coordination with design and construction of the Parking Garage. Important Dates: None Regulatory Issues: None Project Manager: Dominic F. Orlando, P.E. Contractor: D. Stephenson Construction, Inc. Consultant: Fred Bloetscher, PH.D., P.E and City Staff prepared the Design Build Qualification Package CIP Workshop April 10, 2010 Lift Station Rehabilitation Project consists of rehabilitation of our 16 Sanitary Sewer Lift Stations in the City. Six are older stations in need of major refurbishment. None have emergency generators for back-up power. The design includes emergency generators. Phase 1 (L.S. 1 , 2, 3, 6, and 7) construction was completed FY10. Phase 2 includes Lift Stations 4, 5, 8, 9, 10 and a separate contract for Lift Station 15. Design for Phase 2 is complete and project is being permitted. Construction for Phase 2 will start FY11. LS 15 is a separate contract and construction was completed 2010. The remaining stations are smaller and will follow as Phase 3. Water/Sewer Item 18 Funding source: Sewer/SRF Funding Issues: None Important Dates: None Regulatory Issues: Normal permitting Project Manager: Dominic F. Orlando, PE Contractor: Lift Station Rehabilitation (Phase 1) 1,2,3,6,7 — Intercounty Engineering Lift Station Rehabilitation 15 — Hinterland Group Consultant: Calvin Giordano & Associates C I P Workshop April 10, 2010 Mausoleums Mausoleums, one at Westlawn Cemetery and This project consists of designand construction of two Maus rY p 1 one at Dania Memorial Cemetery. Each Mausoleum is 60' long by 16' wide and will have 240 crypt chambers and 100 cremation niches. This is a design build contract. Contract was executed December 2008. Scheduled completion date was December 2009. Mausoleum at Westlawn was completed February 2010; punch list items are being addressed. Mausoleum at Dania Memorial scheduled to be completed end of April 2010. Project was delayed due to fabrication and delivery of stone panels. General Item 44. Funding source: Cemetery Perpetual Fund and General Budget Funding Issues: Contract amount $705,000. Important Dates: None Regulatory Issues: None Project Manager: Dominic F. Orlando Contractor: JMW Construction Corporation Consultant: CG&A and City Staff prepared the Design Build Qualification Package CIP Workshop April 10, 2010 Public Services Facility Public Services Facility consists of a 15,000 square foot building divided into 3 Sections. South Section includes Administration Office, Center Section includes Public Works, Parks & Landscaping, and North Section includes Maintenance, Utilities & Fleet/3 Bay Garage. Site work includes landscaping, parking and the Fuel Station is located within the site. Water/Sewer Item 22. Funding source: General/All Enterprise Funds Funding Issues: None, Design $239,630 + Services during Construction $251,397 + Amendment $45,860 + Construction Contract in the amount of $3,047,000 Important Dates: None, Substantial completion scheduled for April 20, 2010, final completion May 20, 2010. Regulatory Issues: None Project Manager: Dominic F. Orlando, P.E. Contractor: West Construction, Inc. Consultant: CDM (Camp Dresser & McKee Inc.) CIP Workshop April 10, 2010 Sanitary Sewer Infiltration and Inflow Program (Phase II) Project is important to minimize the potential for flooding and overflows, and to reduce costs for treatment paid to the City of Hollywood. In 2006 the City undertook Phase I of the infiltration program - manhole repairs, and smoke testing (completed in 2007). Phase 2, Smoke Testing was done in 2010 to address damaged cleanouts on public & private property. Phase 2 will lead directly to a TV and lining contract and point repairs. City needs to determine how to proceed with repairs on private property. Water/Se wer Item 19 Funding source: Sewer/ SRF Funding Issues: None, Contract amount $112,875. Need to proceed with next step TV, lining and point repairs. Estimated construction cost $950,000. Important Dates: None Regulatory Issues: None Project Manager: Leo Williams Contractor: USSI Consultant: PUMPS CIP Workshop April 10, 2010 SE 5`h Avenue Linear Park Initial project consisted of a continuous minimum 5' wide walkway complete landscaping from Dania Beach Blvd. to Sheridan Street. General Item 50. Funding source: GO Bond, General Budget, Tree Fund, FPL donation Funding Issues: Yes, since the contract bid of$647,373 exceeded the budget, staff was directed to delete the landscaping work from the contract and award contract in the amount of $380,707. Design amount was $66,560 + an Amendment for $14,450. Once the project started staff was directed to proceed with the landscaping work in-house with City Staff. Project cost to date is $575,444. Important Dates: None Regulatory Issues: None Project Manager: Leo Williams Contractor: Tenex Enterprises, Inc. Consultant: CG&A