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HomeMy WebLinkAboutR-2010-142 Melaleuca Water Main Replacement RESOLUTION NO. 2010-142 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH CALVIN, GIORDANO AND ASSOCIATES, INC., FOR ENGINEERING DESIGN SERVICES FOR THE REPLACEMENT OF WATER MAINS IN CERTAIN AREAS OF US- 1/MELALEUCA GARDENS WITHIN THE WATER FUND CAPITAL PROJECT, SUCH SERVICES NOT TO EXCEED ONE HUNDRED THIRTY FOUR THOUSAND SEVEN HUNDRED THIRTY TWO DOLLARS ($134,732.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach approved funding for replacing the water main along US-I/Melaleuca in 2007; and WHEREAS, funding for the actual construction of this Water Fund capital project was planned to be provided substantially through the City's use of $2.7 million in loans to be provided through the State Revolving Fund loan; and WHEREAS, the City requires the use of consulting engineers for the engineering design services of this capital project which does not qualify for SRF loan financing, however subsequent construction costs would qualify; and WHEREAS, the Public Services Director has identified an immediate need for water supply improvements to certain areas in order to provide adequate water supply pressure for fire safety response; and WHEREAS, the Pubic Services Director recommends these water supply engineering design services be provided by Calvin Giordano and Associates, Inc.; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that certain agreement with Calvin Giordano and Associates, Inc., attached as Exhibit "A" to this Resolution and made a part of it by this reference, in an amount not to exceed One Hundred Thirty Four Thousand Seven Hundred Thirty Two Dollars ($134,732.00) for engineering design services for the Melaleuca Gardens Water Main Replacement Design, is approved, and the appropriate City officials are authorized to execute it. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the agreement for such services which are deemed necessary and in the best interest of the City of Dania Beach. Section 3. Funds for the project engineering design consulting services shall be provided by a transfer of $134,732.00 from the Water Fund — Administration Contingency Account#4001-3301-533-9910 into the Water Fund - Distribution Capital Improvement Account #401-3302-533.63-10 project code WMUS1. Transfer of Contingency funds is needed because engineering costs may not be financed through State Revolving Fund (SRF) loans as originally planned. Section 4. The engineering service costs which total $134,732.00 shall cause a budget reduction in planned SRF loan funding of an identical amount- $134,732.00 and it will lower the planned borrowing for the entire Water Main Project to $2,565,268.00. Section 5. That all resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on August 24, 2010. pains C. K. McELYEAf ATTEST: � `AYOR UISE STILSON, CMC CITY CLERK "oR^TEo ' APPROVED AS TO ORM AND CORRECTNESS: l � THO AS . AN BR CITY ATTORNEY 2 RESOLUTION #2010-142 I Calvin, Giordano S Associates, Inc. . E X C E P T 1 O N A L 5 0 L U T I O N S I i I i July 28, 2010 I Mr. Dominic F. Orlando Director of Public Services City of Dania Beach IIII 100 W. Dania Beach Boulevard i Dank Beach, FL 33004 RE: Melaleuca Gardens Water Main Replacement-City of Dania Beach CGA Proposal No.09-3072 Dear Mr. Orlando, We are pleased to submit this proposal for Professional Services on the above referenced Engineering project located in Broward County,. Construction Engineering & Inspection The scope of this project includes surveying, engineering, and construction services for the Municipal Engineering replacement of approximately 6,215 LF of existing water main on NW 12th Avenue, NW Transportation Planning 10th Street from NW 12th Avenue west to the Canal,and NW 14th Avenue. Also included &Traffic Engineering Surveying&Mapping in the 6215 LF is the replacemerit of the existing 2"line up to the first Ere hydrant on NW 9th Planning St./Nautlitus Isle and NW 8th St/Argonaut Isle. Tlve basis of compensation is hurnp sum in the Landscape Architecture amount of$134,732.00. &Environmental Services Construction Services I. Professional Engineering Services Indoor Air Quality Data Technologies A. CivilRigiet &Development �Y�•� Emergency Management Services 1. Meet with the City to confirm the design plan of the proposed pipe sixes Building Code Services based on the required Ere flow fDr the above referenced streets in Governmental Services Melaleuea Gardens. 2. Design and preparation of construction plans for the replacement of the existing water mains on NW 12th Avenue,NW 14th Avenue, and NW loth Street. The exisffig 2"mains on N W 8th Street/NautlTus Isle and NW 9th Street/Argonaut Isle will be replaced up to the fast Ere hydrant to 1800 Eller Drive,Suite 600 Fort Lauderdale,FL 33316 Phone:954.921.7781 Fax:954.921.8807 'X:XHIBIT "A" www.calvin-giordario.com I Fort Lauderdale West Palm Beach Orlando Homestead i i i July 28,2010 Page 2 of 12 the east and west ofNW 14th Avenue. • The design is to include replacement oftlre existing water service limes up to the existing meters,tie in points, and abandonment ofthe old water main. • Preparation of single set of construction plans for the project area. If the project is split into multiple plan or bid sets, an additional services agreement shall be required. • Geotechnical Exploration by Nutting Engineers for a lump sum price of$1,515.00 to include: Six Standard Penetration Test(SPT)borings in accordance with ASTM D-1586 specifications to a depth of 6 feet. - An engineering report including a description of the findings and general site preparatiorL This report will be included in the bid documents to allow the contractor to know the type of soil in the project area Ibr better bidding results. • Structural Engineering Subconsultant- Martin Engineering for a lump sum price of$3,013.00. - Routine bridge inspection of the first two bridges south ofNW 10th Street on NW 14th Avenue. - Provide the City with an Inspection Report for both bridges signed and sealed by a licensed professional engineer. 3. Permitting for a single set ofplans through Broward County Health Department I 4. Provide quantities and material cost estimate. 5. Engineering During Construction including shop drawing review,conflict resolutions and review ofas-builts br project close out. H. Professional Surveying Services A. Prepare a route survey for civil design along the fbilowing streets: i July 28,2010 Pap 3 of 12 1. N.W. 10th Street from N.W. 12th Avenue to approxiontely 1,968 feet westerly of N.W. 12th Avenue. 2. N.W. 12thAvenue from N.W. 10th Street southerlyapproximately1,145 feet. 3. N.W. 14th Avenue fromN.W. 10th Street southerly approximately 1,140 feet. 4. N.W. 8th Street from approxurately 432 feet west ofN.W. 14th Avenue easterly approxin3ately 700 feet. 5. N.W. 9th Street from appromnately 540 feet west of N.W. 14th Avenue easterly approxiniately 1300 feet. B. The Survey will include all above ground inprovements,trees, and utility inverts. Cross sections w171 be taken at 100 foot intervals on N.W. 1 Oth St,N.W. 12th Ave.,and N.W. 14th Ave. Cross sections will be taken at 50 foot intervals on N.W. 8th St, and N.W. 9th St. A baseline of survey will be established and benchmarks(vertical control)will be provided. T ais scope DOES NOT include As-bulks. C. Perfarmutility locations with vacuun excavation(non-intrsive method)for(9) utilities marked out through the Sunshine One Call System The locations chosen by the Engineer shell be within the project boundaries as described above along NW 10 Street,NW 14th Ave, and NW 12th Ave. Pavement and concrete i restoration of the necessary square cuts for excavation are included in this proposal. III. Professional Construction Services A. The following scope is based on 60 Calendar Days of Construction Time and on j total of 160 hours of inspection for the abandonment of existing water maul and installation of a new water main on NW 12th Avenue, NW 1 Oth Street from NW 12th Avenue west to the Canal, and NW 14th Avenue. Also included is the replacement of the existing 2"line up to the fist fire hydrant on NW 9th St/Nautilus Isles and NW 8th St/Argonaut Isles;as specified on attached breakdown Any additional time beyond this,wul need an approved agreement 1. Meeting with Contractor and appropriate regulatory agencies when I i I July 28,2010 Page 4 of 12 requested and necessary for consultation or conferences in regard to construction of the project 2. Issue interpretations and clarifications ofthe Contract Documents, and evaluate requested deviations from the approved design or specifications. In connection therewith,review,prepare and process any work change directives or change orders requested by the Contractor,or City. 3. Review and process shop drawings, samples and other data which the Contractor is required to submit. 4. Make daily inspections for compliance with plans and specifications. Make interim inspections for substantial completion;review, approve and process pay requests and perform a final inspection to determine, in general, ff the work has been completed in conformance with the intent of the Contract Documents. 5. Review as-built provided by the Contractor. 6. Review and process closeout packages, 7. Bidding Services. BASIS OF PROPOSAL Any opinion of the construction cost prepared by Calvin, Giordano &Associates, Inc. represents its judgment as a design prolssional and is supplied for the general guidance of the CLIENT since Cahv1, Giordano &Associates, Inc. has no control over the cost of labor and material, or over competitive bidding or market conditions. Calvin, Giordano&Associates,Inc. does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to the CLIENT. • Any outside engineering services, studies, or laboratory testing not specifically mentioned in the Scope of Services will be the responsibility of the CLIENT. All municipal,permit, and agency fees as well as Title Certificates will be paid by the CLIENT. Basic services outlined within this proposal shall be considered complete when the project plans are submitted to the regulatory agencies for Certification j . Calvin, Giordano&Associates,Inc. is performing the consultant services set forth in j this Agreement strictly as a professional consultant to CLIENT. Nothing contained in this Agreement shall create any contractual relationship between Calvin, Giordano& July 28,2010 Page 5 of 12 Associates,Inc. and any contractor or subcontractor performing construction activities on the project,or any of CLIENT's other professional consultants. • Calvia, Giordano &Associates,Inc. is performing the surveying services set forth in this Agreement strictly as a professional consultant to CLIENT. Nothing contained in this Agreement shall create any contractual relationship between Calvin, Giordano& Associates and any contractor or subcontractor performing construction activities on the project,or any of CLIENT's other professional consultants. • Calvin, Giordano&Associates,Inc. shall not be responsible for the contractor's schedules or failure to carry out the construction in accordance with the construction documents. Calvin, Giordano&Associates,Inc. shall not have control over or charge of acts or omissions of the contractor, subcontractors,or their agents or employees, or of any other persons performing portions of the construction. • Calvin,Giordano &Associates,Inc. will require that all consultants carry proper insurance, inckxling professional liability insurance, if appropriate. • Permit construction certification will include one partial and one final inspection ADDITIONAL FEES The following services are NOT included in this proposal and will be considered Additional Services,which will be addressed in a separate contractual agreement. The services include but are not Inked to: . Architectural, structural(ie.,retaining walls,bridges, docks),mecbanical(le., fire pumps), fire protection,geotechnical and testing, environmental assessment, power, gas,telephone, cable television,site lighting services. Calculations for needed fire flow for site demands,based on building type use and size, if required. Calculations of off-site flood stages. • Construction quality control inspections. • Off-site engineering and negotiations for off-site easements, if required(other than as specified in the Scope of Services). • Permit application or negotiation with pemnitting authorities other than those specifically listed herein. Preparation of construction contract documents, other than drawings and technical specifications(e.g.,bid schedule,project manual); Professional land surveying not included in the scope of services (ie.,buried utility investigation,easement research, condominium documents,project stake-out and i MY 28,2010 PaF6 of 12 as-built drawings). • Professional services required due to conditions different from those itemized under the Scope of Services or due to events beyond the control of Calvin, Giordano & Associates,Inc. • Professional services required, due to changes in the site plan initiated by the CLIENT, their representatives or other consultants(e.g., architects,landscape architects,etc.) after either design or preparation of the construction drawings has commenced. • Re-review ofrejected shop drawings. • Review of Data supplied by the CLIENT(le. GIS data sets, databases, aerial images, etc.)required for integration into this project • Review of shop drawings for contractor or Client selected alternatives,materials, products, eta • Special shop drawing annotation and modification to expedite shop drawing approval process. • Updated boundary survey,site evaluation or closing assistance work,unless specified above. REIMBURSABLE EXPENSES Calvin,Giordano&Associates,hie. and its consultants will be reimbursed for the printing of drawings and specifications, deliveries,Federal Express services,required travel time and travel expenses, long distance telephone calls,fax trtuvsmottals,postage, fees paid for securing approval of authorities having jurisdiction over the project,renderings, models and rock-ups required by CLIENT, as required. Reimbursable expenses and sub-consultant invoices will be bled directly to the CLIENT at a multiplier of 1.25. Reimbursables for entire project not to exceed$1,500. I MEETING ATTENDANCE Due to the difficulties ofpredie ft the number or duration of meetings,no meetings other than those listed above, are included in the Schedule of Fees shown below. Preparationfor and meeting attendance,as necessary, will be provided on a time and materials basis and will be bled at the standard hourly rates in accordance with the attached Hourly Rate Schedule. SCHEDULE OF FEES Calvin, Giordano&Associates,Inc, will perform the Scope of Services for a lump sum fee as shown in the proposed Schedule of Fees: i July 28,2010 Page 7 of 12 PROPOSED SCHEDULE OF FEES I Professional Engineering Services A Professional Civil Engineering Services $68,118.00 Prelinrinary Engioeeriog Project Management/Gencral Tasks $1,330.00 Meetings with the Client $920.00 Utility Request Letters $285.00 Conceptual Water&Sewer Plans $18,035.00 Prepare Budget Level Cost Estimate $670.00 Final Engineering Project Management/General Tasks $2,900.00 Meetings with the Client $920.00 Water&Sewer Plaris $23,000.00 Water&Sewer Details $3,350.00 Update Budget Level Cost Estimate $710.00 Engineering Pernutting Project Management/General Tasks $1,000.00 Meetings with the Client $250.00 Review Agency Cornmerrts $875.00 Respond to Agency Comments $920.00 Resubmit Package to Agencies $470.00 County HRS - Water $525,00 Engineering During Construction Project Management/General Tasks $1,740.00 Construction Coordination Meetings $870.00 Assist Contractor w/design related issues. $1,290.00 Shop drawing review and approval $770.00 Review and approve as-built drawings $790.00 Final certication and close-out $470.00 i i I i i July 28,2010 Page of 12 Other Engineering Work Activity Reimbursables for entire project (Single set of $1,500.00 construction plans) Sub-Consultant i Geotech Consultant $1,515.00 j Structural Engineering Consultant $3,013.00 I I II Professional Surveying Services $43,889.00 Survey SUE $2,440.00 Other Survey Work Activity $40,599.00 III Professional Construction Services $22,725.00 Project Bidding Up-Front Documents preparation $1,380.00 Technical Specifications Preparation/Coordination $1,080.00 Pre-bid Conference $525.00 Addendum preparation and distribution $270.00 Bid Opening $270.00 Preparation of Bid Tabs $285.00 Recommendation of Award $135.00 Construction Inspection Project Management/General Tasks $3,240.00 Processing of Shop Drawings $1,140.00 Field Inspection $14,400.00 i IN Meetings not included in I thru III Hourly TOTAL (Plus Hourly Services) $134,732.00 i i July 28,2010 Page 9 of 12 TERMS OF TBE AGREEMENT • Calvin,, Giordano&Associates, Inc. agrees to inderrindy,hold harmless CLIENTS, its officers,agents,servants, and employees against any and all claim,losses, liabilities, and expenditures of any kind,uicluding attorney fees,any appellate attorney costs, count costs,and expenses, caused by, arising from or related to negligent, omissions or negligence of Calvin, Giordano &Associates, Inc. Calvin, Giordano&Associates,Inc. and the CLIENT agree by their signatures on this document that each party will not hue or attempt to hire any staff from the other party while under contract together. • Calvin, Giordano &Associates,Inc, is preparing and providing drawings,plans, specifications and other documents as outlined in the scope of services for this Agreement for use in the construction of this project,based upon design and construction criteria prepared and provided by others, including but not limited to the CLIENT and CLIENTs consultants. Calvin, Giordano&Associates,Inc. is not responsible for any errors and omissions in the aforesaid design and construction criteria provided by others. CLIENT agrees to indemnify,hold harmless and, at Calvin, Giordano &Associates, Ine.'s option,defend or pay for an attorney selected by Cah'4 Giordano & Associates, Inc.,to defend Calvin, Giordano &Associates,Inc., its officers, agents, servants,and employees against any and all claims, losses, liabilities, and expenditures of any kind,including attorney fees, any appellate attorney costs,court costs, and expenses,caused by, arising from, or related to any acts,omissions or negligence of CLIENT or its consultants. • CLIENT agrees to limit Calvin, Giordano, &Associates,Inc.'s liability for any and all chains that CLIENT may assert on its own behalf or on behalf of another, urcluding but not kAed to chirps for breach of contract or breach of warranty,to the amount of fees paid to Calvin,Giordano&Associates, Inc.,pursuant to this Agreement. Drawings, specifications,and other docwncnts and electronic data firnished by Calvin, Giordano&Associates, Inc. in connection with this project are instrurrlenls of service. All original instruments of service shall be retained by Calvin, Giordano &Associates, Inc. and will remain their property,with all common law, statutory and other reserved rights, including copyright, in those instruments, This information provided in the instruments of service is proprk:tary and will not be shared with others without prior written consent. The CLIENT may request reproducible copies, and all original documents upon payment of all outstanding invoices, and expenses. In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano&Associates, Inc., Calvin, Giordano &Associates,Inc. shall be compensated for services properly performed prior to receipt of notice of i i I i i July 28,2010 r.r, io or lz termination,together with Reimbursable Expenses then due. • Invoices for work accomplished to date will be submitted monthly and are payable within thirty(30)days. The CLIENT will pay invoices upon receipt and understands interest charges of 1.5%per month will be applied to any unpaid balance past thirty (30)days. Calvin, Giordano&Associates,Inc. may elect to stop work until payment is received. If work is stopped for thirty(30) days or more, Calvin, Giordano& Associates,Inc. may request compensation for start-up costs when work resumes. • The CLIENT or their representative shall be available to meet with Calvin, Giordano & Associates, Inc. and provide decisions in a timely manner throughout the course of the project The CLIENT will provide all plans and other pertinent information,which are necessary for Calvin, Giordano &Associates, Inc. to provide complete professional services as outlined in this corract • The terms of Agreement shall be valid for the Client's acceptance for a period of thirty (30)days from the date of execution by Calvin, Giordano &Associates,Inc. after which time this contract offer becomes null and void if not accepted forrnlly (evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six(6)months,after which time they may be renegotiated with the CLIENT. • This Agreement may be terminated by either party upon not less than seven(7)days written notice should the other party fail substantially to perform in accordance with the term of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano&Associates,Inc.,in accordance with this Agreement, shall be considered substantial nonperformance and cause for temvnation. MISCELLANEOUS PROVISIONS CLIENT and Calvin,Giordano&Associates,Inc., respectively,bind themselves,their partners, successors,assigns,and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither CLIENT nor Calvin,Giordano &Associates,Inc. shall assign this Agreement without written consent of the other. This Agreement represents the entire and integrated agreement between the CLIENT and Calvin, Giordano &Associates,Inc, and supersedes all prior negotiations, representations or agreements,either written or oral This Agreement may be amended only by written instnmient signed by both Calvin, Giordano & Associates, Inc. and the CLIENT. Unless otherwise provided,this Agreement shall be governed by the law of the place .>mY za,zolo Pag 11 of 12 j where the project is located. TERMINATION OF THE AGREEMENT This Agreement may be terminated by either party upon not less than seven(7)days written notice should the other party fail substantially to perform in accordance with the terns of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Cal*Giordano&Associates,Inc., in accordance with this Agreement, shall be considered substantial nonperformance and cause for termination. • In the event of termination in accordance with this Agreement or termination not the fault of Calvin, Giordano &Associates,Inc., Calvin, Giordano &Associates,Inc. shall be compensated for services properly performed prior to receipt of notice of tenni nation,together with Reimbursable Expenses then due, We appreciate the opportunity to submit this proposal Calvin,Giordano &Associates,Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization Our personnel are committed to completing the project in a timely manner. Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office. We look forward to working with you in making this project a success. Sincerely, CALVIN, GIORDANO& ASSOCIATES,INC. Sbelley Eicbner, AICP Vice President iI My 28,2010 Pap 12 of 12 j Cost ofthese services are$134,732,00 phis hourly as noted in fee breakdown i i ACCEPTANCE OF CONTRACT � CALVIN,GIORDANO& ASSOCIATES,INC. By: Date: Name: SheUey F,ichner,AICP 'rate: Vice President By: Date: Name: Mr.Dominic F. Orlando Title: Director of Public Services "As to Scope of Services" i I Calvin, Giordano & Associates, Inc. lia E X C E P T 1 0 N A L 5 O L II T 1 0 N S PROFESSIONAL FEE SCHEDULE Principal 215.00 PLANNING Executive Assistant 75.00 Associate,Planning 165.00 Director of Planning 145.00 ENGINEERING Planning Administrator 135.00 Associate,Engineering(VI) 190.00 Assistant Director 125.00 Director,Engineering(V) 165.00 Planner 105.00 Project Manager(IV) 145.00 Jr.Planner 90.00 Project Engineer(Ill) 125.00 Engineer(II) 105.00 EXPERT WITNESS Jr,Engineer(1) 100.00 Principal/Associate 330.00 Senior CADD Technician Manager 115.00 Registered Engineer/Surveyor 280.00 CADD Technician 95.00 Project Engineer 230.00 Traffic Technician 90.00 Permit Administrator 90.00 LANDSCAPE ARCHITECT Clerical 75.00 Associate,Landscape 165.00 Senior Landscape Architect 130,00 DATA TECH DEVELOPMENT Environmental Administrator 125.00 Associate,Data Tech Dev. 165.00 Landscape Architect 115.00 GIS Coordinator 145.00 Environmental Specialist 105.00 GIS Specialist 125.00 Landscape CADD Technician 95.00 Multi-Media 3D Developer 115.00 Environmental Assistant 85.00 GIS Technician 100.00 Sr.Applications Developer 165.00 SURVEYING Engineering Applications Developer 135.00 Associate,Surveying 165.00 Construction Engineering Network Administrator 155.00 Senior Registered Surveyor 145.00 &Inspection Municipal Engineering System Support Specialist 115.00 Survey Crew 135.00 Transportation Planning IT Support Specialist 85.00 Registered Surveyor 125.00 &Traffic Engineering Survey Coordinator 105.00 Surveying&Mapping CONSTRUCTION CADD Technician 95.00 Planning Associate,Construction 165.00 3D Laser Scanner 355.00 Landscape Architecture Construction Management Director 135.00 Hydrographic Survey Crew 330.00 &Environmental Services Senior Inspector 100.00 G.P.S. Survey Crew 155.00 Construction Services Inspector 90.00 Sub-meter G.P.S 75.00 Indoor Air Quality Soft Dig(per hole) 305.00 Data Technologies EMERGENCY MANAGEMENT Utility Locates 205.00 &Development Director 145.00 Emergency Management Planner 105.00 MICROBIAL/INDOOR AIR Services Jr.Planner 90.00 QUALITY SERVICES Building Code Services Sr. Environmental Scientist 115.00 Governmental Services Environmental Scientist 100.00 i In addition to the hourly rates listed above,charges will include direct out-of-pocket expenses such as reproduction,overnight mail, and other reimbursables billed at a multiplier of 1.25. 1800 Eller Drive,Suite 600 Fort Lauderdale, FL 33316 Phone:954.921.7781 Fax:954.921.8807 i www.calvin-giordano.com Effective January I,2009 Fort Lauderdale West Palm Beach Orlando Homestead