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Home My WebLink AboutR-2010-201 37 Year CDBG Application RESOLUTION NO. 2010-201 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 37' YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PR -PROGRAM FOR FISCAL YEAR 2010 2011 IN THE APPROXIMATE AMOUNT OF $2249253.009 TO PROVIDE FUNDING FOR STORMWATER IMPROVEMENTS IN CENSUS TRACT 804.04 BLOCK GROUP l; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE APPLICATION; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That that certain 37th year application for the Community Development Block Grant program for the 2011 fiscal year for a storm water project, located in Census Tract 804.04 Block Group 1 within the City of Dania in the approximate amount of $224,253.00 between the City of Dania Beach, Florida and Broward County, in substantial form as Exhibit "A", attached, is approved and the appropriate City officials are authorized to execute it. Further, such officials are authorized to accept and execute the grant agreement upon its award (and any time extensions, if deemed necessary). Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the application and agreement as are deemed necessary and proper for the best interests of the City. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on er 23, 2010. �r�r ATTEST r LOUISE STILSON, CMC C. K. McELYEA CITY CLERK 1 ✓' MAYOR-COMMISSIONER APPROVED A T F RM AND CORRECTNESS: THO AS YXNSM' O CITY ATTORNEY EXHIBIT "A" PROJECT DESCRIPTION Project Name: Westside Storm Water Improvements — Dania Beach Residential LMI/Eligible Target Areas Project Description: This project will make improvements to the storm water system in the residential area along streets in Census Block 804.04 Tract 01. The project includes repair to collapsed pipes, drains and catches basins, as well as, installing new piping, drains and catch basins. The City of Dania Beach will use storm water Improvement funds to supplement the project. Funding Tract Location Total Cost CDBG- 37 Year Tract 804.04 Block 1 $224253 Dania Beach Storm Tract 804.04 Block $225,000 Water Improvement Fund Total $450,000 Page 1 of 2 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC Proposed Drainage Legow CDBG HUD National Objective met by this activity is 570.208(a)(1) Area Benefit. CRF CDBG Eligibility Citation is 570.201 (c) Page 2 of 2 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "B" BUDGET TABLE/COSTS FOR PROJECT Each cost category below reflects the proposed amount necessary to complete the project by funding source(s). City (in- Cost Category 37t" Year kind) Total A. Personnel $ B. Fringe Benefits $ C Travel $ D. E ui ment $ E. Su plies $ Contractual F. Services $ G. Construction $2241253 $1901747 $4151000 H. Other $35,000 $ 35,000 I. Total $2247253 $2251747 $450,000 Page 1 of 4 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "B" Continued BUDGET NARRATIVE Funding Amount CDBG- 37th Year $224,253 City of Dania Beach $225,747 Total 450,000 CDBG-37 Funding Source CDBG 37 Year - Funding will come from approved CDGB funds in the amount of $224,253 as administered by the Broward County Housing Finance and Community Development Division Non-CDBG-R Funding Source(s1 (1) City of Dania Beach Funds in the amount of$225,747. Non-CDBG funded sources include a cost share for the project. Engineering for this project will be paid for by City of Dania Beach storm water fees. Allowable Cost for U.S. HUD Share of Budget Federal cost principles for grants and contracts with state and local governments are stated in OMB Circular A-87, Cost Principles for State and Local Governments. This document is an extensive and somewhat complicated series of principles governing the allowability of various types of costs under federal grants and contracts. General information concerning the cost principles is summarized below: The following types of costs are specifically unallowable: (A) Advertising costs other than those associated with recruitment of personnel and the solicitation of bids for goods and services. (B) Bad debts. (C) Contingencies. (D) Contribution and donations. (E) Entertainment. (F) Fines and penalties. (G) Interest. (H) Losses on other grants or contracts. Page 2 of 4 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "B" (Cont.) Most other categories of cost are generally allowable under the cost principles provided the costs are allowable and reasonable. General comments on individual cost elements are listed below: Salary costs are generally allowable provided they are based on actual current salaries adjusted for any anticipated cost-of-living or merit increases during the grant period. Salary costs for unidentified new employees must be consistent with the organization's overall employee compensation structure. The organizational compensation policy should not change as a result of obtaining a federal grant. Fringe Benefit costs such as pay for vacations, holidays, sick leave, employee insurance, and unemployment benefits are allowable to the extent required by law or established organizational policy. Travel costs consistent with established organizational policy are generally allowable. The difference between first class and coach air fare is specifically unallowable. In the absence of established organizational travel policy, it is a good practice to adopt policies consistent with the federal travel regulations. Equipment costs should be based on the least cost method of acquisition (rent, purchase, or lease with option to buy) over the grant period as demonstrated by competitive bidding. Equipment costs are only allowable to the extent the equipment is directly necessary to accomplish the grant. The cost of equipment not fully utilized under the grant must be allocated to other organization costs to assure a fair share distribution. Whenever practical, used equipment should be considered in meeting equipment needs. Material cost directly associated with the project is allowable. Prices must generally be justified through competitive bids except for nominal purchases. Subcontracts must be awarded on a competitive basis except in extraordinary circumstances. The same principles applicable to individual cost principles for grantees are generally applicable cost-reimbursement type subcontracts under grants. Consultant agreements should include a certification by the consultant that the consultant rate is equal to or less than the lowest rate the consultant accepts for comparable work. Additionally the Congress has prohibited the salary component of consultant fees under H.U.D. Grants not to exceed the applicable approved rate schedule. Construction costs include construction of new buildings, structures, or other real property as well as alteration or repair of existing structures. Construction costs should be supported by detailed cost estimates and competitive bidding. Consult with the Housing Finance and Community Development Compliance Officer on applicability of the Davis-Bacon Wage determination to this project. Page 3 of 4 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "B" (Cont.) Other costs include all types of direct costs not specified above. Normally, such costs include space, telephone, utilities, printing, and other basic operating expenses. Leverage is that which the municipality or non-profit organization brings to the project. It may be in the form of services or contributed operating expenses (in-kind contributions) or cash support from the organization itself or from other sources. Page 4 of 4 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC Exhibit "C" Project Schedule/Timeline Table The table below lists the main work tasks required to complete project objectives before the term of the agreement expires. Work Task Start-Up Date Date of Completion Creation of Bid Package October 1, 2010 January 30, 2011 Design package February 1, 2011 May 30, 2011 Permit Application June 1, 2011 December 30, 2011 Award of Bid April 1, 2012 Start of Construction June 1, 2012 January 30, 2013 Project Completion February 30, 2013 i Page 1 of 1 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "D" MONTHLY PROGRESS REPORT Reporting Period: Date Report Prepared: A. Project Information: -Agency Name City of Dania Beach Person Preparing the Robert Daniels Report Job Title Director, Community Development Signature Westside Storm Water Improvements — Dania Beach Project Name Residential LMI/Eli ible Target Areas Project Start-Up Date Aril 1, 2012 Project Completion Date February 30, 2013 Amended Completion N.A. Date (if applicable) B.1 Project Cost Funds Expended to Date Percentage Total Project $450,000 $ % CDBG — 37th Year $224,253 City of Dania Beach $225,747 $ % funding B.2 Declaration of Agency Budget Changes Program Income: N.A. This project will not require any agency budget changes. Source of Program Income: Page 1 of 7 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "D" (Cont.) B.3 Other Grant Awards Date(s): Dollar Amount(s): Funding Source(s):_ Funding Contract Person(s): B.4 Describe attempts to secure additional funding: N.A. B.5 Percent of Project completed to date: % B.6 Anticipated Changes in Staffing: 1. Office Hours: N.A. 2. Resignations: N.A. 3. Part-time or Full-time Employee(s): N.A. CA Brief Project Description & Project Location (if applicable, include homeowner's name and address, general scope of work performed, and associated expenses): C. 2. Describe specific work tasks &status completed this month: Work Tasks Status (i.e., underway, completed) Page 2 of 7 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "D" (Cont.) C.3. Describe success or problems encountered with the project: C.4. Anticipated problems or concerns with project. Please identify technical assistance needed and/or requested from Housing Finance and Community Development staff. NOTE: Permitting for the project may take some time to complete. C.5. Anticipated advertisements and/or other contractual services. If so, has the Housing Finance and Community Development staff been advised and appropriate steps taken to assure compliance? NOTE: C.6. If applicable, please complete the following Direct Benefit Report Form on all program participants. N.A. Page 3 of 7 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC Exhibit "D" (C.6 - Cont.) Indicate persons or households. Only unduplicated Total number Total number counts should be given served served This Month ear to date IMM Hispanic Non-Hispanic 1. Total 11. White 12. Black/African American 13. Asian 14. American Indian/Alaskan Native 15. Native Hawaiian or other Pacific Islander 16. American Indian/Alaskan Native &White 17. Asian &White 18. Black/African American &White 19. American Indian/Alaskan Native & Black/African American 20. Other Multi-Racial 2. Total Very Low Income <30% of area median Low Income <50% of area median Moderate Income <80% of area median Non-Low Moderate Income *income levels must equal persons benefiting 3. Total Households Persons Homeless Female Head of Household Disabled Persons Assisted Elderly Persons Assisted Census Tract served 4of7 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC Exhibit "D" (C.6 — Cont.) Applicable if implementing one of the following activities Public Services 1 Public Facilities and Improvements Total number Total number this quarter ear to date Number that have new access to this service or benefit Number that have improved access to this service or benefit Number that receive a service or benefit that is no longer substandard 1. Total ON Number that have new access to this type of public facility or infrastructure improvement Number that have improved access to this type of public facility or infrastructure improvement Number served by public facility or infrastructure that is no longer substandard 2. Total NUME: WE Irma Number of bed created in overnight shelter or other emergency housing 3. Total 5of7 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC Exhibit "D" (C.6 — Cont.) Applicable if implementing one of the following activities Housing and Economic Development Data Total number Total number this quarter year to date Occupied by elderly Units moved from sub-standard to standard (HQS or local code) Units qualified as Energy Star Units made accessible Units brought into compliance with lead safety rules (24 CFR Part 35) 1. Total Number received housing counseling Number downpayment assistance/closing costs 2. Total Number of new businesses assisted Number of existing business assisted Number of existing businesses expanding Number of existing businesses relocating Number of businesses assisted with commercial fagade treatment/ business building rehab Number of businesses assisted that provide goods or services to meet the needs of a service area, neighborhood or community Women owned business 3. Total Mi *DUNS number required for each business Page 6 of 7 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "D" (Cont.) D. Program Objectives * Work Tasks Projected Monthly Progress Supporting Yearly Total / Progress Yr-To-Date Documentation Performance Preparation of bid package 1 RFP Bid award 1 Resolution/contract etc... AIA forms, monthly Construction 100% progress reports, billings etc. Final reports, Lein Project Completion 100% releases, final billing and close-out documentation * Please list Work Tasks as listed in the agreement's Exhibit"C" (Project Schedule/Timeline Table). 'I Page 7 of 7 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC EXHIBIT "E" Municipal Subgrantees SUBGRANTEE' REQUEST FOR PAYMENT Community Development Block Grant (CDBG-R) Program Year Funding Contract Period to 1. Project Name: 2. Organization: Telephone Number: 3. Billing Number: 4. Billing Period Covered: 5. % of.Total Contract, Expended thru this Billin Total Expenditures Expenditures Total Expenditures 6. Cost Categories Up to Last Billing This Billing To Date A. Project Costs Salary& Fringes Contractual Construction Other Project Costs Total Expenditures Funds Obligated: (By Funding Agreement) Balance B. In-kind Page 1 of 2 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC Request for Payment continued 7. Detail of Request for Payment(Attach copies of Invoices, Other Applicable Documentation Invoice# Vendor Name (if Ap licable) Description of Service Amount Total Request for Reimbursement$ 8. Certification: I certify that items 1 - 7 of this billing are correct an just and are based upon obligation(s) of record for the project; that the work and services are in accordance with the Broward County approved agreement including any amendments thereto; and that the progress of the work and services under the project agreement are satisfactory and are consistent with the amount billed. Signature and Title of Authorized Official Date Form 608.700 Revised 06/04 Page 2 of 2 EXHIBITS FOR CDBG-R Grant AGREEMENT.DOC