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GOMMUNtTY'REDEVELOPMENT AGENCY ��fs� o ; L
www.DaniaBeacfiCRA.org
Memo
To: CRA Board
From: Jeremy Earle, Executive Director
CC:
Date: 11/2/2010
Re: Keith and Schnars Landscape Architectural
Greetings CRA Board Members,
Enclosed you will find a scope of services from Keith and Schnars for the Landscape Architectural work for the
Dania Beach Heights/Triangle Village area on SW 2"d Avenue from W. Dixie Hwy to Sheridan. Their contract
is in the amount of$49,330.
recommend approval.
Best,
Jeremy Earle, ASLA, AICP
Executive Director
Dania Beach Community Redevelopment Agency
1
s
Exhibit "1"
Work Authorization No.: K&S 17xxx.01
City of Dania Beach
PHASE 1 SOUTHWEST 2No AVENUE STREETSCAPE - FROM SHERIDAN
STREET TO DIXIE HIGHWAY
I. Scope of Consulting Services
Preamble
This work order is being entered into pursuant to the Agreement between the City of Dania
a Beach
Community Redevelopment Association (CRA) and Keith and Schnars, P,A., for professional
landscape architecture CONSULTANT services, said Agreement dated November ,
2010.
CONSULTANT proposes to provide professional landscape architectural services associated with
the preparation of a streetscape plan and preparation of final construction documents for S.W. 2nd
Avenue from Sheridan Street to Dixie Highway. Proposed improvements are anticipated to include
implementation of traffic calming elements, hardscape, landscape and irrigation.The Survey will be
provided by others.
The City of Dania Beach Community Redevelopment Association (CRA) shall provide As-built
information for all utilities and all permit processing.
1.0 Phase 1 Preliminary Design
CONSULTANT shall review information supplied by the City of Dania Beach Community
Redevelopment Association (CRA) and advise the CRA of any additional information,
other data, or services that may be required for the completion of the project, including as-
built and design plans. The base survey will also be supplied in electronic Cad file format
(AutoCAD, MicroStation or Cad DXF)by the CRA.
A. The CONSULTANT shall meet with the CRA staff to clarify and define the City of
Dania Beach CRA's requirements for this project.
B. CONSULTANT shall obtain locations of subsurface utilities from the utility companies
and City and incorporate into base map.
C. The CONSULTANT shall prepare base plans indicating existing conditions based on
the supplied information,for review by the CRA.
D. Based on the base plans and the CRA staff information, the CONSULTANT will
develop and study conceptual alternatives for the proposed streetscape and traffic
1
calming devices/elements along Southwest 2nd Avenue. These alternatives will reflect
traffic calming elements, hardscape and landscape proposed improvements.
E. The CONSULTANT shall attend, present, and receive feedback at up to two Dania
Beach Heights community meetings regarding initial request and alternative proposed
improvements.
F. Based on the preferred conceptual alternative from the community meetings and the
CRA staff input, CONSULTANT will prepare Design Documents describing
recommended materials, furnishings, and other elements critical to the design of the
project. The planning and design process will include the preparation of conceptual
design alternatives of proposed material for review and discussion with the CRA Staff.
Based on feedback and direction from these meetings, CONSULTANT will refine and
prepare the Design Development Plans for final approval by the CRA Board.
G. Consultant shall provide a preliminary opinion of construction cost for the proposed
improvements.
H. Consultant shall attend and present the Design Development plans at a CRA Board
meeting.
I. Deliverables
• Base Plan
• Up to 2 alternative plans
• Design Development Plans
• Opinion of Construction Cost
• Three(3)CRA Staff Meetings
• Two(2)Community Meetings
• One(1)CRA Board Meeting
CONSULTANTS lump sum fee for this service shall be..................................... $25,115.00
Exhibit T—City of Dania Beach
Work Authorization No.K&S 17xxx.01
Southwest 2nd Avenue Streetscape—Phase I
October 25,2010—Page 2
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2.0 Construction Documents
A. Based on the approved design development plans, the CONSULTANT shall prepare
final construction plans, details and technical specification documents to incorporate
the general scope, intent and character of work to be furnished.
Detail information shall include:
• Station and offset of traffic calming devices/elements;
• Prepare technical specification for roadway improvements;
• Maintenance of Traffic Plan;
• Pavement and Signage Plan;
• Hardscape and Gateway Plan;
• Irrigation Plan; and
• Planting Plan.
B. CONSULTANT shall submit 90% final construction plans and specifications for review
by the City of Dania Beach CRA. Upon completion of the City review, the
CONSULTANT shall meet with the City to review the plans comments.
C. CONSULTANT shall submit 100%final construction plans for review by the CRA.
D. The CRA will be responsible for processing the plans and fees for all permits.
CONSULTANT will assist in providing technical criteria, written description and design
data to the CRA for use in filing applications for permits with or obtaining approval of
such governmental agencies having jurisdiction to approve the design of the project.
E. CONSULTANT shall provide minor plan revisions as required by the City of Dania
Beach and the governmental review agencies.
F. CONSULTANT will prepare updated construction cost estimate for the general intent
and character of the design requirements for the project.
G. Deliverables
• 90%Construction Documents
• 100%Construction Documents
• Updated Opinion of Construction Cost
• Two (2) Meetings with the CRA
CONSULTANT'S lump sum fee for this service shall be..................................... $18,175.00
SCOPE OF SERVICES
Exhibit T—City of Dania Beach
Work Authorization No.K&S 17xxx.01
Southwest 2nd Avenue Streetscape—Phase I
October 25,2010—Page 3
e
3.0 Phase 1 Construction Phase Services for the City of Dania
H. CONSULTANT shall provide Construction phase services to include coordination of
pre-construction meeting, review of shop drawings, review of contractor pay requests
and schedule, attend project start-up and prepare punch list and review project as-built
drawings(provided b the Contractor). CONSULTANT shall:
9 (P Y
I. Inspector shall enforce contract requirements including contract between owner and
contractor.
J. Inspector shall NOT have the right to dictate to contractor on any issues regarding
contractor's safety plan, but shall notify contractor and owner of any issues.
K. Inspector shall monitor contractor's maintenance of traffic (MOT) operations and
project"housekeeping". Housekeeping is defined as storage of equipment, proper and
timely pickup of waste materials, and general cleanliness of the work area.
Fees based on :
• A Part Time Inspector for two consecutive months during construction with site
inspections. (5 hours a week x 8 weeks x$115.00/hr.=$4,600.00)
• A Part Time Specialty Inspector will check on landscape and irrigation
improvements a minimum of one time per week. (2 hours a week x 8 weeks x
$90.00/hr. =$1,440.00)
CONSULTANT'S fee for this service shall be billed on an hourly basis with an estimated
budgetof............................................................................................................... $6,040.00
Exhibit `1'—City of Dania Beach
Work Authorization No.K&S 17xxx.01
Southwest 2nd Avenue Streetscape—Phase I
October 25,2010—Page 4