HomeMy WebLinkAbout244678 - MINUTES - CRA MINUTES OF MEETING
CITY OF DANIA BEACH
COMMUNITY REDEVELOPMENT AGENCY
WEDNESDAY, NOVEMBER 3, 2010 — 6:00 P.M.
1. Call to Order/Roll Call
Chairman McElyea called the meeting to order at 6:00 p.m.
Present:
Chairman: C. K. "Mac" McElyea
Vice-Chairman: Anne Castro
Board Members: Walter Duke
Bobbie Grace
CRA Executive Director: Jeremy Earle
City Attorney: Thomas Ansbro
CRA Secretary: Louise Stilson
Absent:
Board Member: Bob Anton
Vice-Chairman Castro motioned to excuse the absence of Board Member Anton; seconded
by Board Member Duke. The motion carried unanimously.
2. Approval of Minutes
Vice-Chairman Castro motioned to approve the minutes of October 6, 2010; seconded by
Board Member Grace. The motion carried unanimously.
3. CRA Updates
Jeremy Earle, CRA Executive Director, noted that some months ago it was decided to have the
US 1 Landscaping Improvements broken up in phases until we determine how to pay for the
entire project. He advised that Assistant City Manager Donnelly has some suggestions to
finance the project.
Colin Donnelly, Assistant City Manager, advised that we have approximately $224,000.00 in
CDBG funds that can be used for economic development and that the remaining funds would
come from Contingency.
Board Member Duke noted he would prefer that the whole project be completed as opposed to
doing it in phases.
i
Board Member Grace agreed with Board Member Duke. She further clarified with Assistant
City Manager Donnelly that our project qualifies for the use of CDBG funds.
Director Earle confirmed that we have $400,000.00 budgeted from the Tree Preservation Fund.
Assistant CityManager -
ge Donnelly responded for Vice Chairman Castro that we are currently
working on proposals for the 37th Year CDBG funds which would be available October 1, 2011.
He indicated that there is aPossibility to exchange projects in order to use the 36th Year funds for
the landscaping and the 3 7t Year money for the stormwater project.
Vice-Chairman Castro motioned for staff to prepare a budget and bring it back to the
Board with the proposed design.
Chairman McElyea pointed out that he does not want to put something in that will be removed
during construction.
Director Earle remarked that everything that is being done is within the City's right-of-way, not
on private property.
Board Member Grace seconded the motion. The motion carried on the following 4-0 Roll
Call vote:
Board Member Duke Yes Vice-Chairman Castro Yes
Board Member Grace Yes Chairman McElyea Yes
4. Landscape Architecture Contracts
Jeremy Earle, CRA Executive Director, recommended approval of all the agreements. He
clarified that funds will be derived from the CRA Professional Services account, which preserves
the base funding approved for each neighborhood to be used for actual implementation of the
proj ect.
4.1 Curtis & Rogers
4.2 Keith& Schnars
4.3 Witkin Hults Design Group
Vice-Chairman Castro motioned to approve the contracts.
Board Member Grace asked for a brief overview of each of the neighborhoods included in the
plan.
Board Member Duke questioned the reason for having three separate firms working on three
similar projects.
Minutes of Regular Meeting 2
City of Dania Beach Community Redevelopment Agency
Wednesday,November 3,2010—6:00 p.m.
Director Earle responded he wanted each neighborhood to have its own representative with
whom they could communicate directly.
Aida Curtis, Curtis & Rogers Design Studio, Inc., noted they will be working in the Sun Garden
Isles neighborhood. She explained the scope of services included in their proposal which was
attached to the agenda backup material. Ms. Curtis advised that once they have received input
from the residents, they will prepare the bidding and construction documents.
Kelly Hults, Witkin Hults Design Group, explained that their project will cover the College
Gardens neighborhood, to include SW 12th Avenue, between Stirling Road and Sheridan Street.
They will design the streetscape on the east side of the entire road and the west side from Stirling
Road to approximately SW 2nd Street.
Vice-Chairman Castro noted that the City of Hollywood will go hand in hand with us on the
proj ect.
Mike Oliver, Keith & Schnars, noted they will be working in the Dania Beach Heights area, to
include SW 2nd Avenue north from Sheridan Street to Dixie Highway. He indicated they will be
gathering existing information and preparing their plan accordingly.
Director Earle clarified for the Board that the Advisory Board for this area voted to do the
portion from Dixie Highway to Sheridan Street.
The Board generally agreed that it would be more feasible to go to Stirling Road and not stop at
Sheridan Street.
Director Earle noted that he will bring an amended contract back to the Board for Keith &
Schnars.
Board Member Grace confirmed with representatives from all three firms that they can start
working next week.
Board Member Duke seconded the motion. The motion carried on the following 4-0 Roll
Call vote:
Board Member Duke Yes Vice-Chairman Castro Yes
Board Member Grace Yes Chairman McElyea Yes
Director Earle reminded everyone that the CRA Community meetings will take place as follows:
• College Gardens: Tuesday, November 16, 2010 at 6:00 p.m., Southwest Community
Center
• Dania Beach Heights: Wednesday, November 17, 2010 at 6:00 p.m., Southwest
Community Center
Minutes of Regular Meeting 3
City of Dania Beach Community Redevelopment Agency
Wednesday,November 3,2010—6:00 p.m.
• Sun Garden Isles: Thursday, November 18, 2010 at 6:00 p.m., C.W. Thomas Community
Center
5. Surveying_Contract
5.1 Calvin Giordano
Jeremy Earle, CRA Executive Director, noted that surveys need to be completed for all of the
neighborhoods.
Board Member Grace motioned to approve the Surveying Contract with Calvin Giordano;
seconded by Board Member Duke. The motion carried unanimously.
6. Marketing Presentation by Metro Strategies, Inc.
Kim Briesemeister, Metro Strategies, Inc., noted that it is time to go into the implementation plan.
She added that this final piece puts this CRA completely organized in order to implement a
redevelopment program.
Sharon McCormick, Metro Strategies, Inc., provided a PowerPoint overview of the plan, which is
attached to and incorporated into these minutes.
Vice-Chairman Castro noted the strategies and ideas are very comprehensive. She further said
her main concern is timing and whether Dania Beach is ready for people to come in. Vice-
Chairman Castro questioned if we should start implementing the plan or wait until the US 1
beautification project is ready.
Ms. Briesemeister noted that we should have started yesterday. She remarked that there is more
out there than we realize. Ms. Briesemeister advised we should invite locals to be a part of the
process as we move forward.
Victoria Payne, Executive Director, Dania Beach Chamber of Commerce, noted she is excited
about the program. She said it is important to have a roadmap and to follow it.
Board Member Duke noted it is good to see some concrete analytical evidence so we can address
it. He remarked that the plan has been discussed and it needs to be implemented.
Board Member Duke motioned to move forward with the plan; seconded by Board
Member Grace. The motion carried unanimously.
7. Marketing Scope of Services—Wilesmith Advertising & Design
Minutes of-Regular Meeting 4
City of Dania Beach Community Redevelopment Agency
Wednesday,November 3,2010—6:00 p.m.
Jeremy Earle, CRA Executive Director, noted this is the implementation of what we just saw.
He indicated that Wilesmith Advertising & Design, Inc., was chosen by the Board earlier this
year as part of our Marketing RFQ's.
Board Member Duke motioned to approve the Scope of Services with Wilesmith
Advertising & Design, Inc.; seconded by Board Member Grace. The motion carried
unanimously.
8. NEPA Implementation Report Presentation—Kimley Horn & Associates
Jeremy Earle, CRA Executive Director, noted that Kimley Horn has been speaking with various
agencies, doing some preliminary bridge design and placing our project on the Metropolitan
Planning Organization's (MPO) Unfunded Needs List as a first step toward future federal
funding.
Poorna Bhattacharya, Kimley-Horn and Associates, provided a PowerPoint overview of the
preliminary implementation plan which was included in the agenda backup.
Chairman McElyea questioned the necessary clearance for the railroad.
Greg Kyle, Kimley Horn & Associates, advised that a 23.5 foot clearance would be required.
Board Member Duke asked if it would make sense to tie this project into the re-construction
Airport project.
Mr. Kyle advised it is too late to tie into their project.
Vice-Chairman Castro thought there may be some opportunities available to us.
Board Member Duke asked Mr. Kyle to explore the option and come back to the Board.
Vice-Chairman Castro remarked that they need to talk to the Broward County Aviation
Department (BCAD) and the County Administrator's office.
9. Marine Industry Expansion Initiative—Clary Consulting, LLC
Jeremy Earle, CRA Executive Director, advised that Clary Consulting, LLC, has had great
success in helping to put together the financial tools and strategies necessary to move other
major projects forward in South Florida.
Gene Branagan, Clary Consulting, LLC, provided an overview of his firm and their experience.
Vice-Chairman Castro questioned if they need to work in conjunction with a lobbyist in order to
get some financing.
Minutes of Regular Meeting 5
City of Dania Beach Community Redevelopment Agency
Wednesday,November 3,2010—6:00 p.m.
Mr. Branagan noted they can look at the project from every perspective and try to bring different
methods of financing.
Board Member Duke would like Clary Consulting to work in coordination with Marlowe and
Company.
It was the consensus of the Board to have Clary Consulting, LLC, bring back a scope of services
for consideration.
10. Florida Redevelopment Association 2010 Annual Conference in Orlando, FL — October 13-
1512010—Travel Request
Board Member Grace motioned to approve the travel request of Jeremy Earle; seconded
by Vice-Chairman Castro. The motion carried unanimously.
Board Member Duke asked City Manager Baldwin to come to the podium. He referred to some
exchange of emails among staff regarding the TIF allocation. Board Member Duke remarked
that the CRA and the City are both the same; it is all taxpayer money. He stated that the City
Manager and the Finance Director need to communicate better and play nice.
11. Adjournment
Chairman McElyea adjourned the meeting at 7:27 p.m.
ATTEST: COMMUNITY REDEVELOPMENT
AGENCY
LOUISE STILSON, CMC C. K. McELYEA
CRA SECRETARY CHAIRMAN—CRA
Approved: December 1, 2010
VANIA BEACH
COMIM"NITY AI DEV
Ei.OPMENT AQENCl/
Minutes of Regular Meeting 6
City of Dania Beach Community Redevelopment Agency
Wednesday,November 3,2010—6:00 p.m.
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Memo
To: CRA Board
From: Jeremy Earle, Executive Director
CC:
Date: 11/2/2010
Re: Keith and Schnars Landscape Architectural
Greetings CRA Board Members,
Enclosed you will find a scope of services from Keith and Schnars for the Landscape Architectural work for the
Dania Beach Heights/Triangle Village area on SW 2"d Avenue from W. Dixie Hwy to Sheridan. Their contract
is in the amount of$49,330.
I recommend approval.
Best,
Jeremy Earle, ASLA, AICP
Executive Director
Dania Beach Community Redevelopment Agency
i
Exhibit "1"
Work Authorization No.: K&S 17xxx.01
City of Dania Beach
PHASE 1 SOUTHWEST 2No AVENUE STREETSCAPE - FROM SHERIDAN
STREET TO DIXIE HIGHWAY
I. Scope of Consulting Services
Preamble
This work order is being entered into pursuant to the Agreement between the City of Dania Beach
Community Redevelopment Association (CRA) and Keith and Schnars, P,A., for professional
landscape architecture CONSULTANT services, said Agreement dated November ,
2010.
CONSULTANT proposes to provide professional landscape architectural services associated with
the preparation of a streetscape plan and preparation of final construction documents for S.W. 2nd
Avenue from Sheridan Street to Dixie Highway. Proposed improvements are anticipated to include
implementation of traffic calming elements, hardscape, landscape and irrigation.The Survey will be
provided by others.
The City of Dania Beach Community Redevelopment Association (CRA) shall provide As-built
information for all utilities and all permit processing.
1.0 Phase 1 Preliminary Design
CONSULTANT shall review information supplied by the City of Dania Beach Community
Redevelopment Association (CRA) and advise the CRA of any additional information,
other data, or services that may be required for the completion of the project, including as-
built and design plans. The base survey will also be supplied in electronic Cad file format
(AutoCAD, MicroStation or Cad DXF)by the CRA.
A. The CONSULTANT shall meet with the CRA staff to clarify and define the City of
Dania Beach CRA's requirements for this project.
B. CONSULTANT shall obtain locations of subsurface utilities from the utility companies
and City and incorporate into base map.
C. The CONSULTANT shall prepare base plans indicating existing conditions based on
the supplied information,for review by the CRA.
D. Based on the base plans and the CRA staff information, the CONSULTANT will
develop and study conceptual alternatives for the proposed streetscape and traffic
calming devices/elements along Southwest 2nd Avenue. These alternatives will reflect
traffic calming elements, hardscape and landscape proposed improvements.
E. The CONSULTANT shall attend, present, and receive feedback at up to two Dania
Beach Heights community meetings regarding initial request and alternative proposed
improvements.
F. Based on the preferred conceptual alternative from the community meetings and the
CRA staff input, CONSULTANT will prepare Design Documents describing
recommended materials, furnishings, and other elements critical to the design of the
project. The planning and design process will include the preparation of conceptual
design alternatives of proposed material for review and discussion with the CRA Staff.
Based on feedback and direction from these meetings, CONSULTANT will refine and
prepare the Design Development Plans for final approval by the CRA Board.
G. Consultant shall provide a preliminary opinion of construction cost for the proposed
improvements.
H. Consultant shall attend and present the Design Development plans at a CRA Board
meeting.
I. Deliverables
• Base Plan
• Up to 2 alternative plans
• Design Development Plans
• Opinion of Construction Cost
• Three(3)CRA Staff Meetings
• Two (2)Community Meetings
• One(1)CRA Board Meeting
CONSULTANTS lump sum fee for this service shall be..................................... $25,115.00
Exhibit T—City of Dania Beach
Work Authorization No.K&S 17xxx.01
Southwest 2nd Avenue Streetscape—Phase I
October 25,2010—Page 2
Ii
2.0 Construction Documents
A. Based on the approved design development plans, the CONSULTANT shall prepare
final construction plans, details and technical specification documents to incorporate
the general scope, intent and character of work to be furnished.
Detail information shall include:
• Station and offset of traffic calming devices/elements;
• Prepare technical specification for roadway improvements;
• Maintenance of Traffic Plan;
• Pavement and Signage Plan;
• Hardscape and Gateway Plan;
• Irrigation Plan; and
• Planting Plan.
B. CONSULTANT shall submit 90%final construction plans and specifications for review
by the City of Dania Beach CRA. Upon completion of the City review, the
CONSULTANT shall meet with the City to review the plans comments.
C. CONSULTANT shall submit 100%final construction plans for review by the CRA.
D. The CRA will be responsible for processing the plans and fees for all permits.
CONSULTANT will assist in providing technical criteria, written description and design
data to the CRA for use in filing applications for permits with or obtaining approval of
such governmental agencies having jurisdiction to approve the design of the project.
E. CONSULTANT shall provide minor plan revisions as required by the City of Dania
Beach and the governmental review agencies.
F. CONSULTANT will prepare updated construction cost estimate for the general intent
and character of the design requirements for the project.
G. Deliverables
• 90%Construction Documents
• 100%Construction Documents
• Updated Opinion of Construction Cost
• Two(2)Meetings with the CRA
CONSULTANT'S lump sum fee for this service shall be..................................... $18,175.00
SCOPE OF SERVICES
Exhibit `1'—City of Dania Beach
Work Authorization No.K&S 17xxx.01
Southwest 2nd Avenue Streetscape—Phase I
October 25,2010—Page 3
i
3.0 Phase 1 Construction Phase Services for the City of Dania
H. CONSULTANT shall provide Construction phase services to include coordination of
pre-construction meeting, review of shop drawings, review of contractor pay requests
and schedule, attend project start-up and prepare punch list and review project as-built
drawings(provided by the Contractor). CONSULTANT shall:
I. Inspector shall enforce contract requirements including contract between owner and
contractor.
J. Inspector shall NOT have the right to dictate to contractor on any issues regarding
contractor's safety plan, but shall notify contractor and owner of any issues.
K. Inspector shall monitor contractor's maintenance of traffic (MOT) operations and
project"housekeeping". Housekeeping is defined as storage of equipment, proper and
timely pickup of waste materials,and general cleanliness of the work area.
Fees based on :
• A Part Time Inspector for two consecutive months during construction with site
inspections. (5 hours a week x 8 weeks x$115.00/hr. =$4,600.00)
• A Part Time Specialty Inspector will check on landscape and irrigation
improvements a minimum of one time per week. (2 hours a week x 8 weeks x
$90.00/hr. =$1,440.00)
CONSULTANT'S fee for this service shall be billed on an hourly basis with an estimated
budgetof............................................................................................................... $6,040.00
Exhibit '1'—City of Dania Beach
Work Authorization No.K&S 17xxx.01
Southwest 2nd Avenue Streetscape—Phase I
October 25,2010—Page 4