HomeMy WebLinkAboutR-2011-020 - Amendment to CDM Work Order #16 for the Public Serv. Administration Building RESOLUTION NO. 2011-020
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING AN AMENDMENT TO WORK ORDER
NO. 16 IN AN AMOUNT NOT TO EXCEED $38,123.00 FOR ENGINEERING
SERVICES TO BE PROVIDED BY THE FIRM OF CAMP DRESSER AND
MCKEE (CDM) FOR THE PUBLIC SERVICES ADMINISTRATION
BUILDING PROJECT; AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE THE WORK ORDER; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission previously approved a capital improvement program
that included monies for a new Public Services Administration Building; and
WHEREAS, the City requested a work order from Camp, Dresser and McKee for
engineering services associated with construction of the new Public Services Administration
Building; and
WHEREAS, the work order follows prior work orders for the Nanofiltration plant, a
ground storage tank, project coordination, the Southwest Community Center and water main
upgrade work on the same site; and
WHEREAS, the City previously adopted Resolution #2008-212 authorizing Work Order
#16 from Camp, Dresser and McKee for services associated with the construction of the Public
Services Administration Building; and
WHEREAS, previously adopted Resolution #2010-038 authorized Amendment #1 to
Work Order No. 16 and it was presented to the City Commission on March 9, 2010 in the
amount of$45,860.00 for additional out-of-scope services as noted below at the request of the
City in order to keep the Contractor working and the project moving forward as follows:
A. Design adjustments to accommodate the lime sludge handling operations.
B. Unforeseen underground debris in the footprint of the building foundation.
C. Foundation redesign due to debris.
D. Responses to additional "request for information" from contractor due to debris and
coordination with other projects on the site, SW Community Center and Nano Plant.
E. Addressing two major change order claims from contractor, West Construction.
F. FPL coordination; and
WHEREAS, there is a need for another amendment to this work order which shall be
Amendment#2 as follows:
CDM has provided additional out-of-scope services as noted in Exhibit "A" (a copy is attached
and incorporated into this Resolution by this reference) at the request of the City in order to keep
the Contractor working and the project moving forward. The additional work addressed the
following:
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G. Additional design services, construction drawings and permit drawings to incorporate
telephone, data and fire alarm service connections and to address dumpster elevation
changes.
H. Additional RFI responses to contractor requests for variances from the plans to
specifications.
I. Additional site visits to address deficient window and louver installations.
J. Repetitive shop drawing reviews in excess of the two revision cycles included in the base
of scope of services.
K. Additional review and negotiations for contractor change proposals and added services to
prepare no-cost change orders to incorporate revised City policies.
L. Extended services include: consultation and advice, payment application processing,
project management, quality assurance, and resident project representative (RPR) services
from the projected April 2010 project substantial completion date, incorporating all code-
compliance and design aesthetics issues, to the actual July 2010 project substantial
completion date;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA,AS FOLLOWS:
Section 1. That the foregoing WHEREAS clauses are incorporated by reference and
made a part of this Resolution.
Section 2. That the proper City officials are authorized to execute an Amendment to
Work Order #16 to pay for additional engineering services in an amount not to exceed
$38,123.00 using funds provided to the Capital Projects Fund Project PWFAC by a transfer
from Water Fund Account#401-3301-533-31-30—Professional Engineering Services.
2 RESOLUTION#2011-020
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to such extent of such conflict.
Section 4. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on February 22, 2011.
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C.K. McELY09
,5 OR-COMMISSIONER
ATTEST: rci�y
LOVISE STILSON, CMC
CITY CLERK •�`• ar� '``�`
APPROVED AS TO FORM AND CORRECTNESS:
(,1 . \ JA
TH A A B O
CITY ATTORNEY
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3 RESOLUTION #2011-020
CDM
6365 N.W.6th Way,Suite 200
Fort Lauderdale,Florida 33309
tel:+l 954 776.1731
faxo 9s4928-1649
January 4,2011
Dominic F.Orlando,Director of Public Services
City of Dania Beach
100 W.Dania Beach Blvd.
Dania Beach,FL 33004
Subject: City of Dania Beach Public Services Administration Building
City Bid No.08-009
CDM Project No.28037-68265
Additional and Extended Engineering Services During Construction
Dear Mr.Orlando:
Under Work Order No. 16,CDM has been providing Engineering Services during
Construction for the Public Services Administration Building to the City since October 29,
2008.The City has previously approved Amendment No. 1 to Work Order No.16 for
additional out-of-scope services that CDM provided through August 2009.The project is now
nearing Final Completion,and CDM has provided additional out-of scope services
subsequent to Amendment No. 1 both at the request of the City and as required for the
extended project duration.
We forward this letter to request a second amendment to our Work Order No.16,
Engineering Services During Construction for the Public Services Administration Building,to
provide means of payment in the amount of$38,123 for out-of-scope services that CDM has
provided on this project from September 2009 through Final Completion.
The out-of-scope items are described below and their associated costs are itemized in the
attached summary:
• Additional designservices,construction drawings and permit drawings to incorporate
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telephone,data and fire alarm service connections and to address dumpster elevation
changes;
• Additional RFI responses to contractor requests for variances from the plans and
specifications;
• Additional site visits to address deficient window and louver installations,
ciu-28037-6=64)M
consulting•engineering•construction.operations
r 5
CDM
Mr.Dominic Orlando,P.E.
January 4,2011
Page 2
• Repetitive shop drawing reviews in excess of the two revision cycles included in the base
scope of services.
• Additional review and negotiations for contractor change proposals and added services to
prepare no-cost change orders to incorporate revised City policies;and
• Extended services including;consultation and advice,payment application processing,
project management,quality assurance,and resident project representative(RPR)
services;from the projected April 2010 project substantial completion date,incorporating
all code-compliance and design aesthetics issues,to the actual July 2010 project substantial
completion date.
CDM asserts that the scope and value of this request for amendment is fair and reasonable,
and we appreciate the City's prompt consideration.Please call me at(954)776-1731 if you
have any questions in the meantime.
Very truly yours,
;ent
hon Z.Goldman
Services Manager
Camp Dresser&McKee Inc.
End. (As noted)
CC., File,Jon Goldman,CDM
CM 2W311-0266"32
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Exhibit 404 Onell
City of Dania Beach
Engineering Services during Construction for Public
Services Administration Building
Work Order No. 16, Amendment No. 2
Scope of Work
I. Background and General Description of Services
In 2007,the City of Dania Beach authorized CDM for the design and permitting of
a new Public Works and Public Services Administration Building.
Work Order No.16 is for general engineering services during construction
associated with the Public Services Administration Building previously designed
under Work Order No.10.
Original Scope
In general,the services provided under the base scope of Work Order No.16
consisted of the following tasks:
Task A General Services During Construction
Task B Resident Project Representative Services
Task C Special Services During Construction
Amendment No.1
Amendment No.1 to Work Order No.16 addressed CDM's additional
engineering services during construction by CDM through August 2009.
Amendment No.2
This amendment,Amendment No.2,to Work Order No.16 is for CDM's
additional and extended engineering services during construction arising from
changes to the scope of work from September 2009 through project completion.
The total cost for the additional and extended engineering services in Amendment
No.2 is$38,123 as indicated in the attached cost breakdown.
Amendment No.2 excludes the costs for additional and extended engineering
services arising from Code-compliance changes to the work.CDM has prepared a
time impact analysis of the effects of the code-compliance changes relative to the
contractor's approved'As-Planned'schedule(copy attached),and determined
that such changes caused the project Substantial Completion date to extend from
January 11,2010 on the'As-Planned'schedule to April 8,2010 on the'Code-
Compliance Changes' schedule(copy attached).Other contractor-initiated and
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City-initiated changes caused Substantial Completion to extend to July 23,2010 as
indicated in the'Contractor&Owner Initiated Changes'schedule(attached).As
such,the extended services portion of Amendment No.2 only applies to a IS-
week period,representing the extension from April 8 to July 23,2010.
The original scope of work,and the changes addressed by Amendment Nos.1
and 2 are summarized as follows:
II. Scope of Work
Task A-General Services During Construction
CDM provided Basic Engineering Services in accordance with this scope of work
prior to and during the proposed contract construction period to Final
Completion(FC). This scope of work was for services during construction based
on the Contract Times for the original scope,Amendment No.1 and Amendment
No.2,as discussed in Section III. Basic Engineering Services included the
following:
A.1 Execution of Contract Documents
Original Scope: After issuance of a Notice of Award by the City,
CDM assisted the City and prepared three(3)sets of
Contract Documents for execution by the Contractor
and the City.
Amendment No.1: No change.
Amendment No.2: $0-No change.
A.2 Conformed Contract Documents
Original Scope: CDM conformed the bid documents,and prepared
four sets of signed and sealed drawings,two sets for
submittal to the Building Department by the
Contractor,and two sets for submittal to the City for
record purposes. CDM also issued signed and
sealed drawings to address Building Department
permit revisions.
Amendment No.1: CDM prepared and issued additional drawing
revision sets for construction to incorporate
unforeseen changes to lime sludge handling
accommodations,FP&L service changes,and
building foundation changes.
Amendment No.2: $757-CDM prepared and issued additional
drawing revision sets for construction to incorporate
unforeseen changes for:1)Telephone,data and fire
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alarm service connections(Originally to be
performed in-house by the City);and 2)Dumpster
elevation changes to match the SW Community
Center contractor's installation.
A.3 Prepare and Issue Notice to Proceed/Preconstruction Meeting
Original Scope: CDM provided support to the City issuing the
Notice to Proceed(NTP),and coordinated and
conducted the Preconstruction Conference and
distributed minutes to the attendees.
Amendment No.1: No change.
Amendment No.2: $0-No change.
AA Substitution of Materials and Equipment
Original Scope: CDM investigated and advised the City on the
contractor's proposed concrete wall substitution.
The contractor proposed a credit for the substitution
that effectively reimbursed the City for CDM's
substitution review costs.
Amendment No.1: No change.
Amendment No.2. $0-No change.
A.5 Consult and Advise
Original Scope: CDM provided technical advice and assistance to
the City,and maintained a computerized document
control system(CDCS) to facilitate the tracking of
documents throughout the original construction
period.
Amendment No. 1: CDM provided additional geotechnical,structural
engineering and QA/QC services to evaluate and
provide a cost-effective resolution to unforeseen
underground debris discovered during the course of
construction.
Amendment No.2. $2,027-CDM provided additional technical advice
and assistance,and additional document control
services through Final Completion. Added costs,
however,are solely based on the extended period
from April 8 to July 23,2010.
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A.6 Respond to Requests for Information(RFI)
Original Scope: CDM received,logged,responded and distributed
up to five(5) RFIs related to technical interpretation
of the drawings and specifications and requested
changes to the Work.
Amendment No.1: CDM received,logged,responded and distributed
an additional 15 RFI's through August 2009 relating
to alternate equal products.
Amendment No.2: $1,675-CDM received,logged,responded and
distributed an additional eight(8)RFI's since
August 2009 relating to contractor's requests for
variance from the plans and specifications.
A.7 Periodic Site Visits
Original Scope: CDM provided periodic site visits at intervals
appropriate to the various stages of construction to
observe site conditions and the Work to determine
whether the Work is in conformance to the Contract
Documents.
Amendment No.1: No change
Amendment No.2: $1,295-CDM provided two additional site visits;
The first to assess and prepare a report on the
window and louver installations based on the
manufacturer and product approval requirements,
and the second to provide a follow up assessment of
the contractor's measures to correct the window and
louver installations.CDM assisted the City to
negotiate an extended 5-year Contractor warranty
for the window installations.
A.8 Progress Meetings
Original Scope: CDM conducted on-site project progress meetings
and prepared and distributed meeting minutes and
periodic reports of field working conditions.
Amendment No.1: No change.
Amendment No.2 -No change.With the cooperation of the City and
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the contractor,CDM scheduled and conducted
progress meetings on an as-needed basis,rather
than monthly,and maintained this item within the
originally budgeted scope.
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A.9 Review Shop Drawings Submittals
Original Scope: CDM received and logged in up to two revisions of
each shop drawing and distributed them to
appropriate parties for review for conformance to
the Contract Documents,and then distributed
submittals to appropriate entities after review.
Amendment No.1: No change.
Amendment No.2: $2,910-CDM received,Iogged,reviewed and
distributed a third revision for eight(8)shop
drawings due to the contractor's repeated failure to
meet the Contract Documents.
A.10 Review Payment Requests and Schedules
Original Scope: CDM reviewed monthly pay requests and progress
schedule updates,and made recommendations to
the City for payment to the Contractor throughout
the original contract duration.
Amendment No.1: No change
Amendment No.2: $1,994-CDM reviewed additional monthly pay
requests and progress schedule updates,and make
recommendations to the City for payment to the
Contractor through Final Completion. Added costs,
however,are solely based on the extended period
from April 8 to July 23,2010.
A.11 Perform Milestone Site Visits
Original Scope: CDM visited the site to determine if the project is
ready for partial utilization,substantial completion,
and final completion in accordance with the
Contract Documents,and prepared punch lists of
items remaining to be completed by the contractor.
Amendment No.1: No change.
Amendment No.2: $0-No change.
A.12 Project and i Management
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Original Scope: CDM provided administrative functions required to
manage project elements including schedule and
budget.
Amendment No.1: No change.
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Amendment No.2: $1,675-CDM provided additional administrative
functions required to manage project elements
including schedule and budget through Final
Completion. Added costs,however,are solely based
on the extended period from April 8 to July 23,2010,
A.13 Project Update Meetings
Original Scope: CDM's project manager prepared and held internal
monthly status meetings with key project staff
members throughout the original duration of the
project.
Amendment No.1: No change.
Amendment No.2: $1,940-CDM's project manager prepared and
conducted additional internal monthly status
meetings with key project staff members through
Final Completion.Added costs,however,are solely
based on the extended period from April 8 to July
23,2010.
A.14 Quality Assurance(QA)/Technical Review
Original Scope: CDM maintained a program of QA on this project,
including periodic review of records and
documentation.
Amendment No.1: No change.
Amendment No.2: $1,510-CDM continued to maintain an extended
program of QA on this project,including periodic
review of records and documentation through Final
Completion.Added costs,however,are solely based
on the extended period from April 8 to July 23,2010.
A.15 Preparation of Status Reports
Original Scope: CDM's project manager prepared written progress
reports summarizing activities completed,work
remaining,and identifying any problems which are
ongoing or may be anticipated.
Amendment No.1: No change.
Amendment No.2: $0- No change.Similar to Item No. A.8,CDM's
project manager prepared the written reports on an
as-needed basis according to the progress and
problems encountered in the work,keeping this
item within the originally budgeted scope.
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Task B-Resident Project Representative Services
Original Scope: CDM provided part time Resident Project
Representative(RPR)services to observe work of
the Contractor for conformance to the Contract
Documents on an average of twelve(12)hours per
week for the original construction period of 450
days.
Amendment No.1: CDM provided RPR services in excess of 12 hours
per week to monitor the proper implementation of
CDM's evaluation and resolution procedures for
unforeseen underground debris.
Amendment No.2: $10,670-CDM provided extended part time RPR
services;by John Chandler,Jeffrey Manning and
John Carr;to observe work of the Contractor for
conformance to the Contract Documents through
Substantial Completion.Preparation of punch lists
and verification of punch list work is part of the
original scope of services,and,therefore,not
included in this amendment.Added costs are solely
based on the extended period from April 8 to July
23,2010.
Task C-Supplementary Services During Construction
C.1 BuiIding Permit Process Assistance
Original Scope: CDM provided technical and administrative
assistance to the Contractor in obtaining a City of
Dania Beach Building Permit,including signing and
sealing of documents for submittal to the Building
Department,responding to questions and requests
for information issued by the Building Department
during the review process,and attendance at the
final review meeting.
Amendment No.1: CDM prepared and issued additional signed and
sealed drawing revisions to incorporate unforeseen
design changes and to facilitate permit
modifications and inspections due to lime sludge
handling accommodations,FP&L service changes,
and building foundation changes.
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Amendment No.2: $1,920-CDM prepared and issued additional
signed and sealed drawing revisions to incorporate
unforeseen design changes and to facilitate permit
modifications and inspections for:1)Telephone,
data and fire alarm service connections(Originally
to be performed in-house by the City);2)Dumpster
elevation changes to match the SW Community
Center contractor's installation,3)Differing
electrical requirements between those used to base
the design for the HVAC and air compressor
equipment,and those selected by the Contractor;
and 4) Incorporating the final Fuel Station
connection to the Administration Building electrical
system.
C.2 Change Orders
Original Scope: CDM negotiated five change proposals with the
contractor on behalf of the City and prepared
allowance account payment authorizations to reflect
adjustments to the construction contract allowance
accounts when warranted due to unforeseen
conditions,and will prepare one final reconciliation
change order at Final Completion of the project.
Amendment No.1: CDM negotiated two additional change proposals
for unforeseen conditions,foundation changes and
additional excavations,and prepared allowance
account payment authorizations to reflect
adjustments to the construction allowance accounts.
Amendment No.2: $9,750-CDM negotiated six additional change
proposals for unforeseen conditions;fuel station
power,lubrication system changes,hauling
unsuitable soils,added communications and data
ductbank,commercial range hood changes,and
added pavement work;and prepare and process ten
no-cost change orders to reflect all the adjustments
to the construction allowance accounts,in order to
comply with the City's revised contract change
policies.The additional work in Amendment No.1
and Amendment No.2 specifically excludes all costs
associated with change proposals for code-
compliance issues,design conflicts,and aesthetic
improvements,as well as costs for the final
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reconciliation change order which is part of the
original scope of services.Over the course of the
project, the contractor submitted 38 proposals
totaling$341,225 for additions,deletions and
changed conditions,which CDM negotiated to
$207,813,saving the City$133,412.
C.3 Record Drawings/FinaI Certification/Regulatory Agency Documentation
Original Scope: CDM coordinated the receipt and review of the
Contractor's information showing those significant
changes made during the construction process,and
will prepare for the City a set of reproducible record
drawings(black line),an AutoCAD copy on CD-
ROM,and two(2)blackline print sets showing those
changes made during the construction process,
based on information furnished by the Contractor.
CDM prepared final certifications of completion of
construction to appropriate regulatory agencies,
along with record drawings as appropriate.
Amendment No.1: No change.
Amendment No.2 $0-No change.
CA Project Closeout and Final Submittal
Original Scope: CDM reviewed the Contractor's certified survey of
the Work,and will organize and participate in final
project reconciliation meetings with the City or the
Contractor and jointly where required and prepare
the closeout documents and coordinate the closeout
of the project.
Amendment No.1: No change.
Amendment No.2: $0-No change.
END OF EXHIBIT"ONE"
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