HomeMy WebLinkAboutR-2011-035 - Agreement with Craven Thompson & Associates for Civil Marine Engineering Services for City Marina RESOLUTION NO. 2011-035
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT FOR CONSULTING SERVICES WITH CRAVEN
THOMPSON & ASSOCIATES, INC. TO PROVIDE ENGINEERING
CONSULTANT SERVICES ASSOCIATED WITH THE RE-DESIGN OF THE
CITY OF DANIA BEACH MARINA FOR AN AMOUNT OF $469,543.00;
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE
DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH,FLORIDA:
Section 1. That that certain Agreement with Craven Thompson & Associates, Inc.,
attached in substantial form as Exhibit "A" is approved, in connection with the re-design of the
Dania Beach Marina and the proper City officials are authorized to execute such Agreement in an
amount of$469,543.00.
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to such Agreement as are deemed necessary and proper for the best interests of the City.
Section 3. That City has already secured other project funding from: 1)the Florida Inland
Navigation District in the amount of$96,000.00;2)Broward County Boating Improvement District
in the amount of$96,250.00;and 3)City Capital Improvement Fund appropriations in the amount of
$96,000.00 and will appropriate $181,293.00 from City General Fund unreserved fund balance.
Section 4. That all Resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on April 12, 2011.
ATTEST:
" � �o�ARn s
LOUISE STILSON, CMC 0 = � PATRICIA A. FLURY
CITY CLERK MAYOR-COMMISSIONER
1
A'IEO 1�
APPROVED AS TO F RM AND CORRECTNESS:
a,,� /
THO S J. A RO
CITY A ORNEY
2 RESOLUTION#2011-035
AGREEMENT
THIS IS AN AGREEMENT (the "Agreement") entered into on ,
2011, between the City of Dania Beach,Florida, a Florida municipal corporation, (the "City") and
Craven Thompson&Associates, Inc., a Florida corporation(the "Consultant").
In consideration of the mutual covenants,terms and conditions contained in this Agreement,
and other good and valuable consideration,the adequacy and receipt of which are acknowledged,the
parties agree as follows:
1. Scope of Services. The Consultant agrees to perform consultant services for the City
in accordance with the Scope of Services within the Proposal Number 2010-130.386(Revised)dated
March 15, 2011, for the Civil Marine Engineering Services for Feasibility Study, Planning and
Construction of Dania Beach Municipal Marina Project,described in Exhibit"A",a copy of which is
attached, incorporated in and made a part of this Agreement by this reference. The Parties
acknowledge and agree that services are to commence or will commence on
and that that date is the effective date and commencement date of the
services.
2. Subcontracts. Consultant may subcontract certain items of work. It is expressly
agreed to by the parties, however, that the City shall approve in advance in writing any
subcontractors and the fees to be paid them by Consultant prior to any such subcontractor proceeding
with any such work.
3. Payment for Services.
A. City agrees to pay Consultant for services provided by Consultant, as
described in Exhibit"A",an agreed upon sum in an amount not to exceed Four Hundred Sixty Nine
Thousand Five Hundred Forty Three Dollars ($469,543.00) (the "Fee"). The Fee includes full
payment, including all labor, overhead and other costs. No travel and meal costs are reimbursable
unless incurred outside of Miami-Dade,Broward and Palm Beach Counties,approved in writing in
advance by the City. Any such costs are payable at the City reimbursement rate.
B. Any necessary additional work,as determined by City,which is not covered
by the scope of services described in the attached Exhibit "A", shall not be undertaken without a
written amendment to this Agreement to that effect, executed in advance by both parties.
3 RESOLUTION#2011-035
C. Consultant shall submit its invoices in the format and with supporting
documentation as may be required by City.
D. City shall pay Consultant monthly for services rendered within thirty (30)
calendar days from date of approval of each of Consultant's invoices by the City Manager. If any
errors or omissions are discovered in any invoice, City will inform Consultant and request revised
copies of all such documents. If any disagreement arises as to payment of any portion of an invoice,
City agrees to pay all undisputed portions and the parties agree to cooperate by promptly conferring
to resolve the disputed portion.
E. Any invoice which is not timely paid as prescribed above will be subject to the
accrual of interest at the statutory rate prescribed by applicable Florida law.
4. Indemnification of City.
A. Consultant agrees to indemnify and hold harmless the City for all costs,losses
and expenses including,but not limited to,damages to persons or property including,but not limited
to,judgments and attorneys' fees arising out of the negligent acts,errors or omissions or the willful
misconduct of the Consultant,its agents,servants or employees in the performance of services under
this Agreement. If called upon by the City,the Consultant shall assume and defend not only itself,
but also the City,in connection with any suit or cause of action arising out of the foregoing,and such
defense shall be at no cost or expense whatsoever to the City. This indemnification does not extend
to acts of third parties who or which are wholly unrelated to Consultant. The covenants and
representations relating to this indemnification provision shall survive the term of this Agreement
and continue in full force and effect as to Consultant's responsibility to indemnify the City.
B. It is specifically understood and agreed that the consideration inuring to the
Consultant for the execution of this Agreement consists of the promises,payments,covenants,rights
and responsibilities contained in this Agreement.
C. The execution of this Agreement by the Consultant shall obligate the
Consultant to comply with the foregoing indemnification provision; however, the collateral
obligation of providing insurance must be also complied with as set forth below.
5. Insurance. Consultant shall provide,pay for and maintain in force at all times during
the term of this Agreement, such insurance, including professional liability insurance, Workers'
4 RESOLUTION#2011-035
Compensation insurance, Comprehensive General liability and Automobile insurances as stated
below:
A. Professional Liability insurance with minimum limits of liability of One
Million Dollars ($1,000,000.00) to assure the City of coverage of the
indemnification specified in this Agreement. The City shall be included as a
"named insured" under this policy.
B. Workers' Compensation insurance to apply for all employees in compliance
with the "Workers' Compensation Law" of the State of Florida and all
applicable federal laws, for the benefit of the Consultant's employees.
C. Comprehensive General Liability insurance, including contractual, with
minimum limits of One Million Dollars ($1,000,000.00) per occurrence,
combined single limit for bodily injury liability and property damage liability.
The City is to be included as a"named insured"with respect to any claims
arising out of this Agreement.
D. Automobile Liability with minimum limit of One Million Dollars
($1,000,000.00) combined single limit.
E. If Consultant hires a subcontractor for any portion of any work, then such
subcontractor shall provide general liability insurance with minimum limits
of liability of One Million Dollars ($1,000,000.00).
F. The Consultant shall provide the Risk Manager of the City Certificates of
Insurance for coverages and policies required by this Agreement. All
certificates shall state that the City shall be given thirty (30) days' advance
notice prior to expiration or cancellation of any policy. Such policies and
coverages shall not be affected by any other policy of insurance which the
City may carry in its own name. All certificates (of insurance) must clearly
identify the contract to which they pertain,including a brief description of the
subject matter of the contract.
6. Assignment of Agreement.
A. It is understood and agreed by both parties that this Agreement,in whole or in
part,cannot be assigned,sublet or transferred by the Consultant without the prior written consent of
5 RESOLUTION#2011-035
City. The City is relying upon the apparent qualifications and expertise of
, one of Consultant's principals, and such person's familiarity with the
City's circumstances and desires. In the event Consultant wishes to re-assign or replace such
individual,the Consultant shall tender substitutes acceptable to City. In the event the City is not,for
any reason or no reason at all,satisfied with such substitute,Consultant shall be considered in breach
of this Agreement. Violation of the terms of this paragraph shall constitute a breach of Agreement
by Consultant and City may,at its discretion,terminate this Agreement for cause and all rights,title
and interest of Consultant in this Agreement shall then cease and terminate.
B. The Consultant acknowledges, understands and agrees that its performance
under this Agreement is or may be contingent upon the City receiving timely services from other
consultants (the "Supporting Consultants"). The Consultant agrees to use its best efforts to
coordinate its services with the services of the Supporting Consultants and further agrees that in the
event the rendition of any services of any of the Supporting Consultants is delayed, such delay will
not entitle the Consultant to any additional compensation or payment of any kind. Furthermore,the
Consultant shall not be entitled to an increase in compensation,or be entitled to payment of any kind
from the City,for damages or expenses incurred which are direct,indirect or consequential or other
costs and lost profits of any kind including,but not limited to,costs of acceleration,inefficiency or
extended overhead, arising because of any other delay, disruption, interruption, interference or
hindrance from any cause whatsoever,whether such delay,disruption or interference be reasonable
or unreasonable,foreseeable or unforeseeable,or avoidable or unavoidable;provided,however,that
this provision shall not preclude recovery of damages by the Consultant for hindrances or delays
caused solely by fraud, bad faith or active malicious interference on the part of the City. The
Consultant shall only be entitled to extensions of time for performance as the exclusive and sole
remedy for delay.
7. Examination of Records. Consultant shall maintain books,records,documents and
other evidence directly pertinent to performance of work under this Agreement in accordance with
generally accepted accounting principles and practices. The Consultant shall also maintain the
financial information and data used by the Consultant in the preparation of support of any claim for
reimbursement for any out-of-pocket expense or cost. The City shall have access to such books,
records, documents and other evidence for inspection, audit and copying during normal business
RESOLUTION#2011-035
hours. The Consultant will provide proper facilities for such access and inspection. Audits
conducted under this section shall observe generally accepted auditing standards and established
procedures and guidelines of the City. The Florida Public Records Act, Chapter 119 of the Florida
Statutes,may have application to records,or documents pertaining to this Agreement and Consultant
acknowledges that such laws have possible application and agrees to comply with all such laws.
8. Termination.
A. Termination of Agreement for Convenience. It is expressly understood and
agreed that the City may terminate this Agreement at any time for any reason or no reason at all by
giving the Consultant notice by certified mail, return receipt requested, directed to the principal
office of the Consultant, thirty (30) days in advance of the termination date. In the event that the
Agreement is terminated pursuant to this provision, the Consultant shall be entitled to be
compensated for the services rendered from the effective date of execution of the Agreement up to
the date of receipt of Notice of termination. Such compensation shall be based on the percentage of
P p P g
work completed, as fairly and reasonably determined by City after conferring with Consultant.
B. Termination of Agreement for Cause. If City elects to terminate the
Agreement for cause, City will provide Consultant five (5) days' advance written notice. If
Consultant promptly cures the matter giving rise to the cause within that time,this Agreement shall
continue. If not timely cured,the Agreement will stand terminated and the City will pay Consultant
for work completed less any costs, expenses and damages incurred by City as a result of such
termination. If a court of competent jurisdiction determines that the termination was not authorized
under the circumstances then the termination shall be deemed to be a termination for convenience.
9. Ownershin of Documents. All correspondence, studies,data, analyses,documents,
instruments, applications, memorandums and the like, including drawings and specifications
prepared or furnished by Consultant(and Consultant's independent professional subcontractors or
subconsultants)pursuant to this Agreement shall become owned by and be the property of the City
and the City shall consequently obtain ownership of them by any statutory common law and other
reserved rights, including copyright; however, such documents are not intended or represented by
Consultant to be suitable for reuse by City on extensions of the work or on any other work or project.
Any such reuse, modification or adaptation of such document without written verification or
permission by Consultant for the specific purpose intended will be at City's sole risk and without
7 RESOLUTION#2011-035
liability or legal exposure to Consultant or to Consultant's independent professional subconsultants.
If City alters any such documents,City will expressly acknowledge same so that no third party will
be in doubt as to the creation or origination of any such document.
10. Notices. Except as provided above,whenever either party desires to give notice to the
other, it must be given by written notice, sent by certified U.S. mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified and the place for giving of
notice in compliance with the provisions of this paragraph. For the present,the parties designate the
following as the respective persons and places for giving of notice:
City: Ro
bert obert Baldwin, City Manager
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
With a copy to: Thomas J. Ansbro, City Attorney
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
Consultant: Craven Thompson&Associates, Inc.
Attn: Thomas McDonald, President
3563 NW 53 d Street
Fort Lauderdale, Florida 33309
11. Consent to Jurisdiction. The parties agree that the jurisdiction for any legal action
arising out of or pertaining to this Agreement shall be the Circuit Court for the Seventeenth Judicial
Circuit in and for Broward County, Florida, or the federal District Court in the Southern District of
the United States. Each party further agrees that venue of any action to enforce this Agreement shall
be in Broward County, Florida.
12. Governing Law. The parties agree that this Agreement shall be construed in
accordance with and governed by the laws of the State of Florida.
13. Attorneys'Fees and Costs. If City or Consultant incurs any expense in enforcing the
terms of this Agreement, whether suit is brought or not, each party shall bear its own costs and
expenses including, but not limited to, court costs and reasonable attorneys' fees.
14. Headings. Headings in this document are for convenience of reference only and are
not to be considered in any interpretation of this Agreement.
8 RESOLUTION#2011-035
15. Exhibits. Each exhibit referred to in this Agreement forms an essential part of this
Agreement. Each such exhibit is a part of this Agreement and each is incorporated by this reference.
16. Severability. If any provision of this Agreement or the application of it to any person
or situation shall to any extent be held invalid or unenforceable,the remainder of this Agreement,
and the application of such provisions to persons or situations other than those as to which it shall
have been held invalid or unenforceable,shall not be affected,shall continue in full force and effect,
and shall be enforced to the fullest extent permitted by law.
17. All Prior Agreements Superseded. This document incorporates and includes all prior
negotiations, correspondence, conversations, agreements and understandings applicable to the
matters contained in this Agreement and the parties agree that there are no commitments,agreements
or understandings concerning the subject matter of this Agreement that are not contained in this
document. Accordingly, it is agreed that no deviation from the terms of this Agreement shall be
predicated upon any prior representations or agreements,whether oral or written.
18. Consultant and its employees and agents shall be and remain independent contractors
and not employees of City with respect to all of the acts and services performed by and under the
terms of this Agreement. This Agreement shall not in any way be construed to create a partnership,
association or any other kind of joint undertaking, enterprise or venture between the parties to this
Agreement.All agents,employees and subcontractors of the Consultant retained to perform services
pursuant to this Agreement shall comply with all laws of the United States concerning work
eligibility.
19. The Consultant understands and agrees that the City, during any fiscal year, is not
authorized to expend money, incur any liability, or enter into any contract which, by its terms,
involves the expenditure of money in excess of the amounts budgeted as available for expenditure
during such fiscal year and that any contract,verbal or written,made in violation of this subsection is
null and void and that consequently, no money may be paid on such contract beyond such limits.
Nothing contained in this Agreement shall prevent the making of contracts for periods exceeding one
(1)year,but any contract so made shall be executory only for the value of the services to be rendered
or agreed to be paid for in succeeding fiscal years. Consultant shall not proceed with services under
this Agreement without City's written verification that the funds necessary for Consultant
compensation and other necessary expenditures are budgeted as available within the appropriate
9 RESOLUTION#2011-035
fiscal year budget.
20. Consultant warrants and represents that no elected official,officer,agent or employee
of the City has a financial interest,directly or indirectly,in this Agreement or the compensation to be
paid under it and, further, that no City employee who acts in the City of Dania Beach as a
"purchasing agent"as defined in Chapter 112,Florida Statutes,nor any elected or appointed officer
of the City of Dania Beach,nor any spouse or child of such purchasing agent,employee or elected or
appointed officer, is a partner, officer, director or proprietor of the Consultant and, further,that no
such City employee,purchasing agent,City elected or appointed officer,or the spouse or child of any
of them,alone or in combination,has a material interest in the Consultant. Material interest means
direct or indirect ownership of more than five percent(5%)of the total assets or capital stock of the
Consultant.
21. Consultant shall comply with all federal, state and City laws applicable to the
Consultant services and specifically those covering Equal Opportunity Employment,the Americans
With Disabilities Act ("ADA") eligibility to perform services as specified in the Florida Public
Entity Crime law and the Florida Building Code. The Consultant is expected to fully comply with all
provisions of all laws and the City reserves the right to verify the Consultant's compliance with
them. Failure to comply with any laws will be grounds for termination of the Agreement for cause.
22. In the event of any conflict between any provisions of this Agreement and any
provision in any attached Exhibit, the parties agree that the provisions of this Agreement are
controlling (including, but not limited to, all terms and provisions governing compensation).
10 RESOLUTION#2011-035
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day and
year first above written.
CITY:
ATTEST: CITY OF DANIA BEACH,FLORIDA
a Florida Municipal Corporation
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR-COMMISSIONER
ROBERT BALDWIN
CITY MANAGER
AS TO SCOPE OF WORK:
COLIN DONNELLY
ASSISTANT CITY MANAGER
APPROVED FOR FORM AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
11 RESOLUTION#2011-035
CONSULTANT:
CRAVEN THOMPSON &
ASSOCIATES, INC., a Florida
corporation
WITNESSES:
Signature Signature
PRINT Name PRINT Name
Signature Title
PRINT Name
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me on 2011, by
, as of Craven Thompson & Associates, Inc., a Florida
corporation, on behalf of the corporation. He/she is personally known to me or produced
as identification and did (did not)take an oath.
NOTARY PUBLIC
My Commission Expires: State of Florida
12 RESOLUTION#2011-035
March 15, 2011 -
LbMLTM
(GAF' E, �3�t
Mr. Colin Donnelly
Assistant City Manager By_
City of Dania Beach
100 Dania Beach Boulevard
Dania Beach, Florida 33004
RE: DANIA BEACH MARINA
CIVIL MARINE ENGINEERING SERVICES
FOR FEASIBILITY STUDY, PLANNING AND CONSTRUCTION OF DANIA
BEACH MUNICIPAL MARINA
CRAVEN 1HOMPSON DANIA BEACH, FLORIDA
CT&A PROPOSAL NO. 2010-130.386(REVISED)
Dear Mr. Donnelly:
The firm of Craven Thompson & Associates, Inc. is pleased to provide the following
proposal for Professional Surveying, Engineering, Landscape Architectural,
Geotechnical, Architectural, and Environmental Services for the proposed
improvements to the Dania Beach Marina.
&ASSOCIATES INC.
I. SURVEYING SERVICES
Engineers
Planners
Surveyors 1.1 Prepare Marina Topographic Survey (CTA Task No. 11210)
Prepare a Topographic Survey to include the uplands, marina basin
and portion of Intracoastal Waterway as depicted on the attached
Exhibit'A'to include the following:
• Prepare calculations covering the project area based on
plats, right of way maps, tiff deeds, coastal construction
control line. Prepare boundary calculations based on legal
description and previous surveys to be provided by client.
Recover boundary/government survey control points and
establish a survey baseline along the southerly and easterly
boundaries of the marina in a convenient location that will
be used for the initial topographic data collection, survey
stakeout of the proposed facilities and as-built data
collection during the construction phase of the project.
Baseline reference points will be set outside the limits of
construction for ease in replacement of the baseline.
• Establish site benchmarks along the baseline at a minimum
3563 N.W.53rd Street of 500-foot stations for topographic data collection,
Fort Lauderdale,FL 33309-6311 stakeout and as-built control purposes.
(954)739-6400
Fax(954)739-6409
West Palm Beach
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 2
• Location and elevations of all aboveground visible improvements within the
project limits as described above, including buildings, driveways, pavement,
walkways, fences, signs, etc.
• Location of all aboveground and visible utility features, water meters, valves,
fire hydrants; storm or sanitary sewer structures in, or adjacent to the site,
which will include the rim, invert elevations, pipe sizes and direction of flow, if
visible, and not obstructed.
• Obtain topography (elevations) and cross-sections at 50-foot stations, high and
low points to depict existing conditions.
• Locate all trees larger than three (3) inches in diameter at breast height,
indicating size and species within the project limits.
• Engage the services of a Hydrographic Survey sub-contractor to perform
soundings in a 20-foot grid pattern of the Marina basin, the channel from the
basin to the Intracoastal Waterway and that portion of the waterway as
depicted on the attached Exhibit `A'. Perform supplemental topographic
surveying to support the Hydrographic Survey in shallow areas and within the
dock areas.
• Utilize a Leica 3D laser scanner to capture topographic details of the underside
of the existing bridge at the entrance to John Lloyd State Park to determine
heights above the bulkheads and the water, and also to capture details of the
existing floating docks and pilings.
• The survey will be prepared in AutoCAD Version 2006 or higher, drawing file
format, and will be delivered digitally and on 24" x 36" hard copies.
LumpSum.................................................................................$21,600.00
Approximate time to complete:four (4) to six (6) weeks (weather permitting). Work will
commence approximately one(1) week after the Notice to Proceed.
II. GEOTECHNICAL SERVICES
2.1 Geotechnical Services (CTA Task No. 31006)
Subsurface exploration for design / evaluation for the proposed seawall. In particular,
the scope contains the following:
• Fourteen (14) Standard Penetration Test (SPT) borings to a depth of 20 feet.
• Two (2) SPT borings to a depth of 40 feet.
CRAVEN 1HOMPSON&ASSOCIMES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 3
• Two (2) bore hole permeability tests (BHP) in accordance with South Florida
Water Management Districts standards.
• Upon completion of the field exploration, some laboratory testing and visual
classifications will be performed on selected samples. The results of all drilling
and laboratory testing will be evaluated by a geotechnical engineer. A report
will be issued that contains the exploration data, soil parameters for the seawall
design, and foundation recommendations for any buildings, and general
construction recommendations.
LumpSum.................................................................................$13,580.00
III. ENGINEERING SERVICES
• Review proposed project development site to determine improvements for access to
the Harbormaster's office as well as the parking and dock facilities. Review existing
compliance with ADA requirements.
• Obtain construction drawings and "As Builts" (if possible) for original seawall or
bulkhead, marina dockage facilities, and Harbormaster's office to be incorporated in the
proposed list of improvements within the project development site.
• Prepare a preliminary design utilizing specified size limitations as determined during the
initial review of the project, and provide additional recommendations including the
following:
a. ADA access along all public property and/or right-of-ways
b. Decorative improvements along seawall for pedestrian access.
• Review and meet with City staff regarding the appropriate ADA requirements required
to integrate the operation of floating dockage with the landside and ancillary facilities
including required signage.
• Based on meetings with City staff, prepare a preliminary design concept to upgrade and
improve facilities items. Along with preliminary design also prepare cost estimates for
the associated work as follows:
a. Streetsca e
p
b. Parking facilities
• Attend four (4) presentations for the proposed improvements which are envisioned not
necessarily in the following order:
CRAVEN 1HOMPSON&ASSOCKES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 4
o City staff
o Dania Beach City Commission
o Dania Beach Marine Advisory Board
o Broword County Marine Advisory Committee
• Prepare a schedule to perform the work for the following:
a. Construction Documents
b. Environmental Permits
C. Bidding
d. Construction Administration
I. Construction Documents
Based on the selections established during the conceptual design phase prepare
drawings and technical specifications for the required work. Reviews on progress with
appropriate staff will be required at 60% completion, 90% completion, and 100%
completion. Construction documents shall include at least the following information:
a. Design specifications including cross-sectional analysis.
b. Hardscape/streetscape improvements for pedestrian or modifications and
alterations to access to public property from dock and pier sites.
C. Parking lot improvements/modifications as necessary.
d. Water and sewer service for the proposed marine facilities.
e. Erosion control analysis and plan preparation
f. Preparation of written specifications.
2. Environmental Resource Permitting
Based on the final approved construction documents specified in item No.1 above,
provide a narrative description, time-table, and cost for required environmental
permits. Reviews on progress with appropriate staff will be required at 60%completion,
90% completion, and 100% completion. Prepare and process engineering permits
through the following agencies:
a. U.S. Army Corps of Engineers
CRKNEN 1HOMPSON &ASSOCIATES INC.
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 5
b. Florida Department of Environmental Regulation
C. Broward County Environmental Protection Department
d. City of Dania Beach Community Development Department
e. South Florida Water Management District
3. Bidding
a. Assist in preparation of bids
b. Participate in pre-bid meeting
C. Based on "City Standard Instructions to Bidders and General Conditions, etc.,
prepare front end documents.
d. Issue agenda and clarifications as required
e. Advise as to selection of contractor
Lump Sum.................................................................................$95,000.00
IV. ENVIRONMENTAL SERVICES
• Review proposed project development site to determine size limitations for each
floating dock and/or pier.
• Prepare environmental assessment, seagrass survey, sediment analysis, water quality
analysis and flashing analysis.
• Prepare a preliminary design utilizing specified size limitations as determined during the
initial review of the project, and provide additional recommendations including the
following:
a. Selection of supplier for floating dock facility
b. Selection of supplier for gangways
C. Assist with the Lighting bollard concepts for floating dockage
d. Website page for management of marina
• Review and meet with City staff regarding the appropriate ADA requirements required
to integrate the operation of floating dockage with the landside and ancillary facilities
including required signage.
CRKNEN IROMPSON&ASSOC119ES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 6
• Based on meeting with City staff prepare a preliminary design concept to upgrade and
improve facilities items. Along with preliminary design also prepare cost estimates for
the associated work as follows:
a. Floating dockage
b. Gangway
C. Other ancillary facilities consistent with the scope of marina services
• Present and attend the design concept using Photoshop AutoCAD or similar software.
Hand renderings and/or PowerPoint may also be presented. Four (4) presentations are
envisioned not necessarily in the following order:
o City Staff
o Dania Beach City Commission
o Dania Beach Marine Advisory Board
o Broward County Marine Advisory Committee
• Prepare environmental resource permit applications based on the 60% plans and City
staff input for submittal to regulatory agencies for approval including the necessary
exhibits, plans, and cross sections.
• Process environmental resource permit applications with agencies including responses
to Requests for Additional Information (RAls), revisions to plans, and based on the
comments provided by city staff and agency staff.
• All permit application fees to be provided by the City of Dania Beach.
LumpSum.................................................................................$95,000.00
V. LANDSCAPE ARCHITECTURAL SERVICES
• Prepare a conceptual design utilizing specified size limitations as determined during the
initial review of the project, and provide additional recommendations including the
following:
a. Lighting bollard concepts for floating dockage in conjunction with
Environmental consultant.
b. Landscape design concepts including lighting
CRKNEN IROMPSON&ASSOCIMES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 7
C. Hardscape/streetscape design concepts including ADA access along all public
property and/or right-of-ways
• Based on meeting with City staff to review the conceptual design, prepare a preliminary
design to upgrade and improve facility items. Along with preliminary design prepare
cost estimates for the associated work as follows:
a. Site Plan
b. Landscaping
C. Streetscape
d. Assist the Electrical Engineer with the Lighting concepts
e. Assist the Architect with the signage concepts
• The preliminary design will be presented using Photoshop AutoCAD or similar software.
Assist with and attend presentation by providing the necessary landscape; and
hardscape renderings as well as an entry signage feature to the marina. Hand
renderings and/or PowerPoint may also be presented. Four (4) presentations are
envisioned not necessarily in the following order:
o City Staff
o Dania Beach City Commission
o Dania Beach Marine Advisory Board
o Broword County Marine Advisory Committee
1. Construction Documents
Based on the approval of the preliminary design established in during the conceptual
design, prepare construction drawings and technical specifications for the required
work. Reviews on progress with appropriate staff will be required at 60% completion,
90% completion, and 1009/p completion. Construction documents shall include at least
the following information:
a. Site Plan for City review and approval
b. Design specifications
C. Hardscape/streetscape improvements for pedestrian access or modifications
and alterations to access to public property from dock and pier sites.
d. Landscaping improvements.
CWNEN 1HOMPSON &ASSOCIPJES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 8
e. Irrigation improvements.
f. Tree removal/relocation
2. Site Plan Approval
Based on the final approved construction documents specified in item No.1 above,
prepare applications and process a site plan through the City of Dania Beach including
DRC, Planning and Zoning Board and City Commission approval.
a. City of Dania Beach Community Development Department for Site Plan
Approval
3 Permitting
Following Site Plan approval, provide a narrative description, time-table, and cost for
required permits. Reviews on progress with appropriate staff will be required at 60%
completion, 90% completion, and 100% completion. Prepare and process permits
through the following agencies:
a. City of Dania Beach Zoning Division for Tree Removal Permit
4. Bidding
a. Participate in pre-bid meeting
b. Respond to bidder's questions
LumpSum.................................................................................$34,600.00
VI. ARCHITECTURAL SERVICES
• Review proposed project development site to review potential improvements to
Harbormaster's Office, restroom and shower facilities, and available access for
compliancy with ADA requirements.
• Based on meeting with City staff to review the conceptual design, prepare a preliminary
design to upgrade and improve facility items. Along with preliminary design prepare
cost estimates for the associated work as follows:
a. Harbormaster restroom design/ renovation.
b. Harbormaster office building renovation.
C. Entry features for dock facilities (Kiosks).
CRAVEN 1ROMPSON &ASSOCIMES INC.
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 9
d. Schematic drawings for a new building containing restroom, locker and laundry
facilities.
• Assist with the presentation of the design concept will be presented using Photoshop
AutoCAD or similar software. Prepare renderings for the proposed improvements
including Harbormaster building, Kiosks at dock entrances, and potential restroom-
laundry-locker facility. Hand renderings and/or PowerPoint may also be presented.
Four(4) presentations are envisioned not necessarily in the following order:
o City staff
o Dania Beach City Commission
o Dania Beach Marine Advisory Board
o Broword County Marine Advisory Committee
1. Construction Documents
Based on the selections established in during the conceptual design prepare drawings
and technical specifications for the required work. Reviews on progress with
appropriate staff will be required at 60% completion, 90% completion, and 100%
completion. Construction document shall include at least the following information:
a. Design specifications.
b. Kiosk Design
C. Harbormaster renovation/improvements
d. New Restroom/ Laundry/ Locker Room Facility
e. New Monument Entry Feature
2. Permitting
Based on the final approved construction documents specified in item No.1 above,
provide a narrative description, time-table, and cost for required environmental
permits. Reviews on progress with appropriate staff will be required at 60%completion,
90% completion, and 100% completion. Prepare and process permits through the
following agencies:
a. City of Dania Beach Building Department
CRAVEN IROMPSON &ASSOCNES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 10
3. Bidding
a. Participate in pre-bid meeting
b. Advise as to selection of contractor
Kiosk Design-Lumps Sum.........................................................$16,575.00
Harbormaster Building Modifications/Improvements............$21,110.00
New Laundry/Locker Room/Restroom Facility......................$35,280.00
New Entry Signage....................................................................$14,800.00
Permitting...................................................................................$7,400.00
Bidding........................................................................................$5,960.00
Presentations.............................................................................$3,600.00
TOTAL......................................................................................$104,725.00
VI1. STRUCTURAL SERVICES
• Prepare a wall survey evaluating the existing condition of the seawall and bulkhead.
This task includes a dive survey of the wall and an analysis of the existing conditions.
• Prepare a report that will outline a recommendation for seawall replacement, or repair.
1. Construction Documents
Based on the selections established after the initial report, prepare drawings
and technical specifications for the required work. Reviews on progress with
appropriate staff will be required at 60% completion, 90% completion, and
100% completion. Construction documents shall include at least the following
information:
a. Design specifications.
b. Structural Design Plans for the Seawall Replacement or Repair.
LumpSum.................................................................................$44,887.51
CRKNEN 1HOMPSON &ASSOCKES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 11
Vill. MECHANICAL SERVICES
• Prepare a preliminary design utilizing specified size limitations as determined during the
initial review of the project, and provide additional recommendations including the
following:
a. Lighting bollard concepts for floating dockage in conjunction with
Environmental consultant.
b. Selection of supplier for utilities for floating dockage (power modules, fire hose
boxes, pump out facilities, etc.)
C. Preparation of a Photometric Plan and Lighting Plan, as necessary.
• Based on meeting with City staff prepare preliminary design concept to upgrade and
improve facilities items. Along with preliminary design also prepare cost estimates for
the associated work as follows:
a. Power modules for dock slips
b. Fire hose attenuation for docks
C. Marine pump out system for dock slips
d. Other ancillary facilities consistent with the scope of marina services
• Attend four(4) presentations regarding the proposed facilities. The presentations
envisioned for this project include:
o City Staff
o Dania Beach City Commission
o Dania Beach Marine Advisory Board
o Broward County Marine Advisory Committee
1. Construction Documents
Based on the selections established during the conceptual design, prepare drawings and
technical specifications for the required work. Reviews on progress with appropriate
staff will be required at 60% completion, 90% completion, and 100% completion.
Construction document shall include at least the following information:
a. Design specifications.
b. Dock lighting(bollards)
CRKNEN 1ROMPSON&ASSOCIATES INC.
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 12
C. Power modules for dock slips
d. Fire Hose Boxes
e. Pump out system for dock slips
f. Dock Boxes (if required)
2. Environmental Resource Permitting
Based on the final approved construction documents specified in item No.1 above,
provide a narrative description, time-table, and cost for required environmental
permits. Reviews on progress with appropriate staff will be required at 60%completion,
90%completion, and 100%completion. Process permit through the following agencies:
a. Florida Department of Environmental Regulation
b. Broward County Environmental Protection Department
C. City of Dania Beach Community Development Department
3. Bidding
a. Assist in preparation of bids
b. Participate in pre-bid meeting
C. Issue clarifications as required
LumpSum.................................................................................$20,150.00
IX. MANAGEMENT SERVICES
• Assist with preparing a preliminary design utilizing specified size limitations as
determined during the initial review of the project, and provide additional
recommendations including the following:
a. Assist with selection of supplier for floating dock facility in conjunction with
Environmental consultant.
b. Assist with selection of supplier for gangways in conjunction with Environmental
consultant.
C. Assist with selection of supplier for utilities for floating dockage (power
modules, fire hose boxes, pump out facilities, etc.) in conjunction with
Mechanical Consultant.
CRAVEN 1ROMPSON&ASSOCIMES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 13
d. Develop marketing plan and dockage rate analysis for the facility.
• Meeting attendance for four (4) presentations are envisioned not necessarily in the
following order:
o City Staff
o Dania Beach City Commission
o Dania Beach Marine Advisory Board
o Broword County Marine Advisory Committee
o Participate in Pre-Bid Meeting
Lump Sum.................................................................................$20,000.00
X. REIMBURSABLES
10.1 Reimbursable Expenses (CTA Task No. 31140)
Reimbursable expenses shall include printing, mylars, copying, postage, photographic
services, long distance phone calls, Federal Express and courier services.
Estimated Budget.....................................................................$20,000.00
1. SURVEYING SERVICES.................................................$21,600.00
ll. GEOTECHNICAL SERVICES............................................$13,580.00
111. CIVIL ENGINEERING SERVICES.....................................$95,000.00
IV. ENVIRONMENTAL SERVICES........................................$95,000.00
V. LANDSCAPE ARCHITECTURAL SERVICES.......................$34,600.00
V1. ARCHITECTURAL SERVICES........................................$104,725.00
VII. STRUCTURAL SERVICES...............................................$44,887.51
Vlll. MECHANICAL SERVICES...............................................$20,150.00
IX. MANAGEMENT SERVICES............................................$20,000.00
X. REIMBURSABLE EXPENSES..........................................$20,000.00
TOTAL .................................................................................$469,542.51
CRKNEN 1ROMPSON&ASSOCKES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 14
The following items are not included as part of this proposal:
1. Traffic studies and analysis.
2. Off-site engineering improvements such as turn lanes, median improvements, or off-site utility
improvements.
3. Construction Services.
The following is a list of items which are to be provided by Client:
1. All engineering permit fees and bonds.
Scope of Services
The scope of services is limited by the specific terms of this proposal. Except as stated specifically herein, no other service will be provided
except as"extra work",subject to the fees hereinafter set forth. The terms hereof shall be construed in favor of the firm and all inferences and
implications shall be deemed to be for the benefit of the firm.
In reviewing this proposal for professional services,it should be understood that the above proposal items and their corresponding fees do not
necessarily represent the full scope of services required for the project. Rather,it represents our best effort to set forth those services which
we believe to be those requested by you, the Client, and/or those we can determine to be needed to accomplish a particular objective.
However,we recognize and we ask that the Client recognize that as a project progresses the scope of service as originally defined may change
in content to include work not initially identified. Several factors will cause this to happen:
1. Better understanding of the project and the Client's goals as progress on the project is made.
2. Additional requirements identified by the Client.
3. New laws or governmental agency requirements.
As these influences occur and are identified,we will advise you of same and seek your direction as to how you wish to proceed.
Work required as a result of the above will be"extra work"outside of the original scope of services. Upon your direction,we will perform the
work under the"Hourly Fee Schedule"section of this proposal or we can provide you with a separate proposal should the scope so indicate.
Hourly Fee Schedule
Principal....................................................................................................................................................................................$220/Hour
PrincipalEngineer.....................................................................................................................................................................$180/Hour
Senior Supervising Engineer.....................................................................................................................................................$160/Hour
Principal Surveyor/Landscape Architect/Planner.....................................................................................................................$145/Hour
SeniorEngineer........................................................................................................................................................................$120/Hour
Landscape Architect/Senior Planner.........................................................................................................................................$115/Hour
Professional Land Surveyor......................................................................................................................................................$110/Hour
Project Engineer/Surveyor/Planner/Biologist/landscape Designer.........................................................................................$105/Hour
SeniorField Representative........................................................................................................................................................$90/Hour
SeniorCADD Technician.............................................................................................................................................................$80/Hour
FieldRepresentative...................................................................................................................................................................$80/Hour
Clerical........................................................................................................................................................................................$65/Hour
SurveyField Crew.....................................................................................................................................................................$115/Hour
SurveyField Crew with GPS Equipment....................................................................................................................................$155/Hour
ExpertWitness Testimony........................................................................................................................................................$275/Hour
CourtAppearances...................................................................................................................................................................$300/Hour
Hourly Charges
Hourly work will be billed at our current prevailing rates; however,these are subject to change due to increasing labor and material costs.
Hourly work performed outside of normal business hours will be billed at one and a half times the current rates for overtime. No notice of
change in prevailing rates shall be required. The firm's normal business hours are from 8:00 a.m.to 5:00 p.m.,Monday through Friday.
CRAVEN 1ROMPSON &ASSOCIATES INC,
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 15
Lump Sum Fees
The Lump Sum Fees set forth above are applicable for a period of six(6) months from the date of this proposal. If the work on any item to
which a lump sum fee shall apply is not commenced within said period,the firm reserves the right to terminate this Agreement as it relates to
said item. If the work is initiated but not concluded within said period,regardless of the reason therefore,the balance of the fee due shall be
increased at the rate of one percent(1%)per month for each month the work continues until the work is complete. No prior notice of such
adjustment shall be required.
A idavifs
When an Affidavit,Surveyor's Report,or separate Surveyor's Certificate is requested,there will be a minimum fee of$150.00.
In addition, all research and calculation time required in the preparation of this affidavit, report or certificate will be charged at our normal
hourly rates for the individuals preparing the affidavit.
Cost Estimates
In that our firm does not have control over the cost of labor and materials,or over competitive bidding and marketing conditions,the estimates
of construction costs provided by our firm will be made on the basis of our experience and qualifications,but our firm does not guarantee the
accuracy of the estimates of probable cost as compared to the contractor's bids. The firm recommends that you consult with the other
professionals which you have employed in connection with the project.
Ownership of Documents
All documents including,but not limited to,drawings and specifications prepared in connection with the project constitute the work product of
the firm and a portion of the instruments of service with respect to the project. Such documents and/or specifications constitute a portion of
the integral services provided by the firm and, as such, are not intended or represented to be suitable for reuse by you or others or for
extensions of the project or in connection with any other project. The firm specifically disclaims any responsibility and/or liability for or in
connection with the reuse of such documents and/or specifications or any use thereof beyond the scope of the Project as set forth herein. By
your execution of this proposal,you agree to indemnify and hold the firm harmless from all claims,damages,losses and expenses including,but
not limited to,attorney's fees arising out of or resulting from the reuse or extended use of such documents or specifications.
Permits and Approvals
The permits and agency approvals mentioned above are those known to us to be required for projects of this kind,and we will apply for them
as indicated. However,our experience has shown us that agencies and regulatory authorities do not always communicate new regulations and
legislation properly and that the enforcement of policies can vary. The Client is therefore cautioned that additional permits or approvals other
than those presently identified may be required. Should this arise,we will notify you and respond promptly to the requirement.
Construction Requirements
At the time that the firm is authorized by you to perform professional engineering services involving design plans and permit requiring approval
by governmental agencies,the firm will be required to provide certificates of compliance to those agencies with regard to the performance of
certain aspects of the work, which performance will be rendered by others. It will be necessary,therefore,for the firm to perform full-time
observation regarding some items and to make periodic site visits for other items to determine whether or not the improvements are in
"substantial compliance"with the relevant contract documents.
It shall be your responsibility to notify the firm of the commencement of any work so that the firm may perform the necessary inspections and
observations. The amount of time required for such inspections and observations and for the completion of the applicable certifications will be
dictated by the performance of the contractor. Moreover,and in addition to the required site visits,the firm must also prepare and review the
as-built drawings during and at the end of the construction period. All of the services described in this paragraph constitute "extra work",
unless otherwise specifically set forth in the "Scope of Services". The cost of providing these services is not included in the Lump Sum fee,
unless specifically indicated.
The firm shall not be responsible for the quality or quantity of the work,the execution thereof,the techniques or sequences of construction,
the safety and security of the project or the maintenance thereof. The firm is not a guarantor or insurer of the work of others and assumes no
duty in connection therewith. In performing the services required of it,the firm will use that degree of care and skill ordinarily exercised,under
similar circumstances,by reputable members of its profession practicing in the same or similar locality. No other warranty,express or implied,
is made or intended by the firm by virtue of the undertakings or of its performance of the service hereunder. Absent bad faith in the
performance of the work hereunder,the firm shall not be liable for any damages resulting from misfeasance in the performance of any work
with regard to the project. No person other than you shall have the right to rely on the expertise of the firm or the performance of the matters
set forth herein. The firm reserves the right to record a memorandum hereof in the public records of the County.
CRKNEN 1HOMPSON &ASSOCIATES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 16
The above stated services are the minimum level of services that the firm is obligated to perform. The firm currently provides a complete range
of construction-related services which it will be happy to discuss with you at the time that your project is ready for construction.
Permit Fees;Application Fees;Outside Consultant Fees
The service fees set forth herein do not include the payment of governmental agency submittal fees,review fees or permit fees,or any other
charges assessed by said agencies. Further,the service fees do not include the cost of services provided by others. These fees shall be paid for
by the Client. Should our firm find it absolutely necessary to advance fees for the Client,said fees shall be reimbursed along with a service and
handling fee upon receipt of the invoice for same.
Direct Charges
Unless otherwise specified,the above service fees do not include the following direct charges:
1. Blue prints,mylars and xeroxing will be billed at current price schedule per print copy. These prices are available upon request.
2. Postage,Federal Express,photographic services for enlargements,reductions,etc.:At Cost plus 10%handling charge.
Assignment
It should be expressly understood that this proposal is for the use of the executing Client and is not assignable or assumable by any third party.
Invoicing and Payment
Work will be invoiced at the end of each month based on a proration of work completed to date,with payment expected upon receipt of the
invoice by the Client. Client shall notify firm within ten(10)days of receipt of invoice should invoice be found to be unacceptable. Any invoice
for which firm is not so notified shall be deemed to be acceptable for purposes of payment by Client.
If payment is not received within 45 days of the invoice date,Consultant may terminate this agreement or suspend work under the agreement
without further notice,and a late charge of one and one-half percent(1-1/2%)per month on outstanding balance shall accrue until delinquent
balance is paid. Client agrees to pay all costs of collection,including reasonable Attorney fees,should such action be required.
Client's Responsibilities
1. The Client shall provide full information regarding requirements for the project including a program,which shall set forth the design
objectives,constraints and expendability,special equipment and systems and site requirements.
2. The Client shall furnish the services of soil engineers or other consultants when such services are deemed necessary. Such services
shall include test borings, test pits, soil bearing values, percolation tests, air and water pollution tests, ground corrosion and
resistivity tests, including necessary operations for determining subsoil, air and water conditions, with reports and appropriate
professional recommendations.
3. The Client shall furnish structural,mechanical,chemical and other laboratory tests,inspections and reports as required by law or the
Contract Documents.
4. The Client shall furnish a Legal Description of the property and the appropriate Title Information.
5. The Client shall execute all permit applications. As"Permittee",or"applicant"or"holder",Owner shall be responsible for complying
with the conditions of all permits issued. In.particular, Client shall be responsible for the safety of the General Public during
construction.
CRKNEN 1HOMPSON&ASSOCIATES INC
Mr. Colin Donnelly
CT&A Proposal No. 2010-130.386 (Revised)
March 15, 2011
Page 17 _
Acceptance
This proposal and fee schedules are based on acceptance within 30 days of the date of preparation. If
not accepted by you within that time period, we reserve the right to re-evaluate the terms and
conditions contained herein.
If the proposed work and fees contained herein are agreeable with you, please sign the enclosed copy of
this letter and return same to our office. Should you have any questions regarding the above, please do
not hesitate to call.
Sincerely,
CRAVEN THOMPSON &ASSOCIATES, INC.
/R4ERT .COLE, 111, P.E.
Executive Vice President
RDC/tg
ACCEPTANCE OF PROPOSAL: The above fees, terms, conditions, and specifications are satisfactory and
are hereby accepted. You are authorized to do the work as specified. Payment will be made as
outlined.
THIS PROPOSAL ACCEPTED BY:
Name &Title
Firm Name
Date
Telephone Number
Facsimile Number
CRKNEN 1ROMPSON&ASSOCIMES INC
PROPOSAL SUMMARY
City of Dania Beach
CTA Proposal No.2010-130.386(Revised)
Dania Beach Marina
Discipline/Company Total
Fee
1.Surveying(Craven Thompson&Associates,Inc.) $21,600.00
11.Geotechnical(Tierra South Florida,Inc.) $13,580.00
III.Civil Engineering(Craven Thompson&Associates,Inc.) $95,000.00
IV.Environmental(The Chappell Group,Inc.) $95,000.00
V.Landscape Arch./Planning(Craven Thompson&Associates) $34,600.00
VI.Architectural(ACAI Associates,Inc.) $104,725.00
VII.Structural(EAC Consulting,Inc.) $44,887.51
Vlll.Mechanical Engineering(DeRose Design Consultants,Inc.) $20,150.00
IX.Management Services(Westrec Marina Management,Inc.) $20,000.00
X.Reimbursable Expenses $20,000.00
Total: $469,542.51
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