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R-2011-043 - Accepting grant for Time-4-Kids Program and execute contract with After School Programs, Inc.
RESOLUTION NO. 2011-043 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO ACCEPT A GRANT FROM THE FLORIDA DEPARTMENT OF EDUCATION KNOWN AS THE 21 IT CENTURY COMMUNITY LEARNING CENTERS ("21 ST CCLC") IN THE AMOUNT OF $339,081.00; AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN AFTER SCHOOL PROGRAMS, INC. AND THE CITY OF DANIA BEACH, FLORIDA, IN AN AMOUNT NOT TO EXCEED $33,908.00 TO ADMINISTER THE TIME-4-KIDS PROGRAM FOR THE 2010-2011 SCHOOL YEAR, INCLUDING THE 2011 SUMMER PROGRAM; CONFIRMING THAT SPECIAL CONDITIONS EXIST IN ORDER TO SECURE SUCH SERVICES WITH AFTER SCHOOL PROGRAMS, INC., WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), provides that during unusual conditions or emergencies, the City Commission may, by resolution, authorize the purchase by the City Manager of designated supplies, services, equipment and materials in amounts in excess of twenty-five thousand dollars ($25,000.00) without competitive bids and without advertisement for bids; and WHEREAS, the T.I.M.E.4-Kids Program is funded by a grant known as the 21 st Century Community Learning Centers ("CCLC") from the Florida Department of Education in an amount of Three Hundred Thirty-Nine Thousand Eighty-One Dollars ($339,081.00) for the 2010-2011 T.I.M.E.4-Kids Program after school tutoring program, including the 2011 summer program; and WHEREAS, After School Programs, Inc., a Florida non-profit corporation, located in Deerfield Beach, Florida, has submitted a proposal to administer the grant for an added cost equal to 10% of the approved expenses of the grant amount expended from August 2010 through July 31, 2011 in an amount not to exceed Thirty Three Thousand Nine Hundred Eight Dollars ($33,908.00); NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Commission of the City of Dania Beach, Florida, authorizes the proper City officials to execute the 21s' CCLC Application with the Florida Department of Education. Section 2. That the proper City officials are authorized to execute an agreement on behalf of the City with After School Programs, Inc., which Agreement is attached as Exhibit "A" to this Resolution and made a part of it by this reference, for an amount not to exceed Thirty Three Thousand Nine Hundred Eight Dollars ($33,908.00). Section 3. That the Director of Finance is authorized to create and appropriate new grant revenue and expenses accordingly in the City Grant Fund — Summer Program #103-7250- 331-3110, and further provide for transfer of $33,908.00 from available General Fund Contingency into Recreation Administration-Contract Services account #001-7201-572-3110 to pay for administration of the grant with After School Programs, Inc. Section 4. That the City Manager and City Attorney are authorized to make minor revisions to such Agreement as are deemed necessary and proper and in the best interest of the City. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on May 10, 2011. PATRICIA FLURY �aw,s MAYOR—COMMISSIONER ATTEST: ( 1 LOUISE STILSON, CMC CITY CLERK APPROVED AS TO RM AND CORRECTNESS: THOMA J. AN BRO CITY ATTORNEY 2 RESOLUTION 420 1 1-043 CONTRACT FOR SERVICES AFTER SCHOOL PROGRAMS, INC., a Florida non-profit corporation ("ASP") with a business address located at 1520 South Powerline Road, Deerfield Beach, Florida 33442, and the City of Dania Beach, a Florida municipal corporation (the "CITY"), wish to enter into this Contract for Services ("CONTRACT") dated , 2011. WHEREAS, the CITY has entered into an AGREEMENT with the Florida Department of Education ("CCLC"), identified as the approved 21" CCLC grant application under the guidance of Part B of Title IV — 21" Century Community Learning Centers No Child Left Behind Act (NCLB) of 2001 Public Law 107-110. A copy of the AGREEMENT is attached as Exhibit A and incorporated by this reference ("AGREEMENT"); and WHEREAS, CITY has requested ASP to supply staffing, supplies and services to implement the T.I.M.E. 4 Kids 20 CCLC Program at Collins Elementary School as identified in the AGREEMENT; NOW THEREFORE, for and in consideration of the mutual covenants and agreements as set forth in this CONTRACT, the parties agree as follows: 1. OBLIGATIONS OF ASP 1.1 ASP shall supply the necessary staff and personnel to comply with the requirements of the approved 21"CCLC grant application awarded to the CITY in which ASP is specifically designated by the City, during the Broward County School Year for 2010-2011 which commenced on August 23, 2010 and ends on June 9, 2011; and during the summer period which commences on June 14, 2011 and ends on August 11, 2011. 1.2 ASP shall provide academic enrichment and remedial education activities in the areas of reading, math, and science, enrichment and recreational activities to a daily average of eighty (80) kindergarten through fifth (K-5`h) grade students for one hundred seventy-five (175) afterschool days, which shall include an additional fifteen (15) non-school days. ASP shall provide a summer camp program for one hundred (100) first through fifth (1"-51h) graders for forty-four (44) summer days at Collins Elementary School. 1.3 ASP shall provide transportation as specified in the approved application which is attached and incorporated by this reference. 1.4 ASP shall monitor program progress towards meeting approved goals and objectives outlined in the AGREEMENT. 1.5 ASP will assist the City to develop all reports required by CCLC. 1.6 ASP will provide a progress report to the CITY detailing the activities accomplished, that at a minimum shall include attendance statistics and schedule activities. The report is due to the City fourteen (14) days after the end of each month of service. 2. PAYMENT 2.1 The total amount of this CONTRACT is not to exceed $33,908.00. ASP will bill the CITY on the first (1") and fifteen (151h) days of each month for the preceding afterschool days for the cost incurred to administer the TIME-4-KIDS program. Payment for costs is to be based upon the Program Budget as approved and amended by the CCLC. Any additional costs exclusive of the Program Budget must be approved in writing in advance by the CITY. Payment is due within fifteen 15 days of the billing date. A late charge of ten 10% percent of the ( ) Y g g ( ) payment due shall be charged for each payment received by ASP after more than twenty-one (21) days after the billing date in which no Federal funds will be used. If payment is not received within thirty (30) days of its due date, the CITY shall be in default and ASP may terminate the contract. 3. OBLIGATIONS OF THE CITY 3.1 The CITY agrees to pay ASP promptly as set forth in the CONTRACT. 3.2 The CITY will oversee all services provided by ASP to ensure the terms of the AGREEMENT are being implemented as approved and in compliance with applicable Federal and state laws, policies, and regulations. 4. DEFAULT 4.1 For other than monetary default by the CITY, in the event either party defaults in the terms or provisions of this CONTRACT, the other party shall give the defaulting party ten (10) days written notice of the default and an opportunity to cure the default within the ten (10) day period. In the event the default is not so cured, the other party may terminate the Contract by giving written notice to that effect. 4.2 In the event of default, the non-defaulting party may sue for damages. The prevailing party shall be entitled to recover its attorney fees and costs. The CITY will not use Federal funds to pay for damages. 4.3 CITY shall obtain approval of CCLC for the assignment of responsibility to ASP as set forth in this Contract pursuant to the requirements of the AGREEMENT. 5. INSURANCE 5.1 The Contractor shall not commence work under this Agreement until Contractor has obtained all insurance required by the City Risk Manager, and that such insurance has been approved by the Risk Manager of the City. The Contractor shall not allow any subcontractor to commence work on any subcontract until the subcontractor has all of the insurance coverages required of any subcontractor, and that they have been approved by City. In addition, Contractor shall be responsible for any policy deductibles and self-insured retentions. 2 5.2 Contractor shall file Certificates of Insurance with the City, reflecting evidence of the coverages. They shall be filed with the City's Risk Manager within ten (10) days of the date first above written. These Certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least thirty (30) days' prior written notice has been given to the City. Policies for coverages shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies' financial ratings must be no less than "A" in the latest edition of the "BEST'S KEY RATING GUIDE", published by A.M. Best Guide. 5.3 Coverages shall be in force until all work required to be performed under the terms of this Agreement is satisfactorily completed as evidenced by the formal acceptance by the City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of this Agreement, then in that event, the Contractor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverages for the balance of the period of the Agreement and any extension of it is in effect. THE CONTRACTOR SHALL NOT PERFORM OR CONTINUE TO WORK PURSUANT TO THIS AGREEMENT UNLESS ALL COVERAGES REMAIN IN FULL FORCE AND EFFECT, SUCH DELAY BEING SUBJECT TO ANY APPLICABLE PROVISIONS DESCRIBED IN THIS AGREEMENT 6. MISCELLANEOUS 6.1 ASP and the CITY both agree to comply with their respective requirements as set forth in the AGREEMENT in order to comply with the terms of this CONTRACT. 6.2 Notices: All notices, requests, demands and other communications pertaining to this CONTRACT shall be in writing and deemed duly given when delivered personally with a receipt, when delivered by an overnight courier service with a signed receipt or mailed by certified mail, return receipt requested, postage prepaid, addressed as follows: To ASP: Alan Wolnek After School Programs, Inc. 1520 S. Powerline Road Deerfield Beach, Florida 33442 Telephone: 954-5 96-9000 Fax: 954-596-9880 To CITY: Robert Baldwin, City Manager City of Dania Beach, Florida 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Telephone: 954-924-6800 Fax: 954-921-2604 3 Mark Bates, Finance Director 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Telephone: 954-924-6800 Fax: 954-921-2604 Either party may change its address for notices by written notice to the other given pursuant to this paragraph. 6.3 Prior Negotiations. This CONTRACT supersedes in all respects all prior and contemporaneous oral and written negotiations, understandings and agreements between the parties with respect to the subject matter of this CONTRACT. All prior and contemporaneous negotiations, understandings and agreements are merged into this CONTRACT and superseded by them. 6.4 Entire Agreement and Amendment. This CONTRACT and the Exhibits to this CONTRACT set forth the entire understanding between the parties in connection with the matters specified in this CONTRACT, there being no terms, conditions, warranties or representations other than those contained, referenced or provided for in this CONTRACT. Neither this CONTRACT nor any term or provision of it may be altered or amended in any manner except by an instrument in writing signed by the parties. 6.5 Severability. If any term of this CONTRACT is held to be illegal or unenforceable at law or in equity, the validity, legality and enforceability of the remaining provisions contained in this Contract shall not in any way be affected or impaired. Any illegal or unenforceable term shall be deemed to be void and of no force and effect and invalid only to the minimum extent necessary to bring such term within the provisions of any applicable law or laws and such term, as so modified, and the balance of this CONTRACT shall then be fully enforceable. 6.6 Waiver. Unless otherwise specifically agreed in writing to the contrary: (i) the failure of either party at any time to require performance by the other of any provision of this CONTRACT shall not affect such party's right thereafter to enforce the same; (ii) no waiver by either party of any default by the other shall be taken or held to be a waiver by such party of any other preceding or subsequent default; and (iii) no extension of time granted by either party for the performance of any obligation or act by the other shall be deemed to be an extension of time for the performance of any other obligation or act under this Contract. 6.7 Number and Gender. Whenever the context so requires, words used in the singular shall be construed to mean or include the plural and vice-versa, and pronouns of any gender shall be construed to mean or include any other gender or genders. 6.8 Headings and Cross-references. The headings of this CONTRACT are included for convenience of reference only, and shall in no way limit or affect the meaning or interpretation of the specific provisions of this CONTRACT. All cross references to paragraphs shall mean the paragraphs of this CONTRACT unless otherwise stated or clearly required by the context. 4 6.9 Counsel. Each party has been represented by its own counsel in connection with the negotiation and preparation of this CONTRACT and, consequently, each party waives the application of any rule or law that would otherwise be applicable in connection with the interpretation of this CONTRACT, including, but not limited to, any rule of law to the effect that any provision of this CONTRACT shall be interpreted or construed against the party which drafted that provision. 6.10 Choice of Laws; Venue. This CONTRACT is to be construed and governed by the laws of the State of Florida, and venue shall be in Broward County, Florida. 6.11 Successors. This CONTRACT shall be binding upon and inure to the benefit of and be enforceable by the parties to it and their respective successors and assigns. 6.12 Counterparts. This CONTRACT may be signed in counterparts with the same effect as if the signature on each counterpart were on the same instrument. Each of the counterparts, when signed shall be deemed to be one and the same instrument. A legible facsimile copy of this CONTRACT as executed shall be considered as an original. 6.13 Effective Date. This CONTRACT will be effective upon its complete execution. 6.14 Suspension and Debarment. The City has verified through the Excluded Parties List System (www.epls.gov) that ASP is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transactions with a federal department or agency. IN WITNESS OF THE FOREGOING, the parties have caused this Contract to be executed by their duly authorized officers. CITY OF DANIA BEACH, FLORIDA a Florida municipal corporation Robert Baldwin, City Manager ATTEST: Date: Louise Stilson, CMC City Clerk 5 APPROVED AS TO FORM AND CORRECTION: Thomas J. Ansbro City Attorney AFTER SCHOOL PROGRAMS, INC., a Florida non-profit corporation Alan Wolnek, President Date: WITNESSES: Signature PRINT Name Signature PRINT Name STATE OF FLORIDA COUNTY OF BEFORE me on , 2011, personally appeared as of After Schools Program, Inc., a Florida non-profit corporation, who acknowledged execution of the foregoing Agreement for the use and purposes mentioned in it, and that the instrument is the act and deed of the Contractor. Such person is personally known to me or produced as identification. NOTARY PUBLIC State of Florida My Commission Expires: 6 Florida Department of Education Pro'ect Award Notification 1 PROJECT RECIPIENT 2 PROJECT NUMBER The Cityof Dania Beach 06E-2441A-1PCC1 3 PROJECT/PROGRAM TITLE 4 AUTHORITY 2010-11 21st Century Community Learning Centers, 84.287C 21st CCLC NCLB,ATD,Title IV,Part B Continuation TAPS 11BO17 5 AMENDMENT INFORMATION 6 PROJECT PERIODS Amendment Number. Type of Amendment: Budget Period: 08/01/2010 -07/31/2011 Effective Date: Pro am Period: 08/01/2010-07/31/2011 7 AUTHORIZED FUNDING 8 REIMBURSEMENT OPTION Current Approved Budget: $339,081.00 Reimbursement with Performance Amendment Amount: Estimated Roll Forward: Certified Roll Amount: Total Project Amount: $339,081.00 9 TIMELINES • Last date for incurring expenditures and issuing purchase orders: 07/31/2011 • Date that all obligations are to be liquidated and final disbursement reports submitted: 09/20/2011 • Last date for receipt of proposed budget and program amendments: 07/31/2011 • Refund date of unexpended funds;mail to DOE Comptroller, 325 W.Gaines Street, 944 Turlington Building,Tallahassee,Florida 32399-0400: • Date(s)for program reports: • Last date for receipt of invoice 10 DOE CONTACTS 11 DOE FISCAL DATA Program: Lingo,Lani Comptroller's Office Phone: (850)245-0852 (850)245-0401 DBS: 40 90 60 Email: Lani.Lineo u"doe ore EO: 41 Grants Management: Unit B(850)245-0496 Object: 790000 12 TERMS AND SPECIAL CONDITIONS • This project and any amendments are subject to the procedures outlined in the Proiect AWlication and Amendment Procedures for Federal and State Prop.ram(Green Book)and the General Assurances for Participation in Federal and State Programs. • For federal cash advance projects,monthly expenditures must be submitted to the Comptroller's Office by the 20s'of each month for the preceding month's disbursements utilizing the On-Line Disbursement Reporting System. • Other: See Page 2,Item 12 continued. Following the initial award eligible sub-recipients will receive 21 st CCLC grant funding for an additional four years. Eligibility for the continuation of funding in subsequent years will be contingent upon(1)availability of funding from the Specific Funding Authority,(2) appropriation of funds by the state legislature,(3)satisfactory performance by the sub-grantees as evaluated by the Florida Department of Education,(4)submission of an annual continuation application through the Requests for Application(RFA),and(5)compliance with all grant requirements and meeting all conditions set forth within the RFP/RFA by which funding was provided. 13 APPROVED: Autho ' cia on behalf of Dr. J. Smith of Si g mmissioner of Education DOE-200 Revised 02/05 Page 1 of 2 INSTRUCTIONS PROJECT AWARD NOTIFICATION F2Pr�oject Recipient: Agency,Institution or Non-Governmental entity to which the project is awarded. Number: This is the agency number,grant number,and project code that must be used in all communication. (Projects wtmultiple project numbers will have a separate DOE-200 for each project number). 3 Project Description: Title of program and/or project. TAPS#: Departmental tracking number. 4 Authority: Federal Grants-Public Law or authority and CFDA number. State Grants-Appropriation Line Item Number and/or applicable statute and state identifier number. 5 Amendment Information:Amendment number(consecutively numbered),type(programmatic,budgeting,time extension or others) in accordance with the Proie_ct Annlication and Amendment Procedures for Federal and State Pro (Green Book),and effective date. 6 Project Periods:The periods for which the project budget and program are in effect. 7 Authorized Funding:Current Approved Project(total dollars available prior to any amendments);Amendment Amount(total amount of increase or decrease in project funding);Estimated Roll Forward(roll forward funds which have been estimated into this project);and Total Project Amount(total dollars awarded for this project). 8 Reimbursement Options: Federal Cash Advance-On-Line Reporting required monthly to record expenditures. Advance Payment-Upon receipt of the Project Award Notification,up to 25%of the total award may be advanced for the first payment period. To receive subsequent payments,90%of previous expenditures must be documented and approved by the Department. Quarterly Advance to Public Entity-For quarterly advances of non-federal funding to state agencies and LEAS made in accordance within the authority of the General Appropriations Act.Expenditures must be documented and reported to DOE at the end of the project period.If audited,the recipient must have expenditure detail documentation supporting the requested advances. Reimbursement of Expenditures-Payment made upon submission of documented allowable expenditures. Reimbursement with Performance-Payment made upon submission of documented allowable expenditures,plus documentation of completion of specified performance objectives. 9 Timelines: Date requirements for financial and program reporting/requests to the Department of Education. 10 DOE Contacts: Program contact for program issues,Grants Management Unit for processing issues,and Comptroller's Office number for payment information. 11 DOE Fiscal Data: A unique payment number assigned by the Department of Education. 12 Terms and Special Conditions: Listed items apply to this project.(Additional space provided on Page 2 of 2 if needed.) Funds for any performance-based projects will be disbursed upon receipt of an invoice for products and services submitted in accordance with the approved schedule.Documentation should be submitted to Grants Management,Department of Education, 325 West Gaines Street,Room 325B,and Tallahassee,Florida 32399-0400. By September 20,2011,the following must be completed: A. All obligations must be liquidated. B. Project Disbursement Report(DOE 399)and the appropriate deliverables must be submitted with final invoice for payment.If the agency's actual cost of this project is less than the amount received,a refund check made payable to the Department of Education must be attached. Should you have any questions regarding these special term and conditions,please call Grants Management at(850)245-0496. 13 Approved: Approval signature from the Florida Department of Education and the date signature was affixed. DOE-200 Revised 02/05 Page 2 of 2 TAPS Number FLORIDA DEPARTMENT OF EDUR . PROJECT APPLICATI a1$�D JUM 30 AM 10: Please return to: A)Program Name: OFFICE F GRANTS S t DOEbJ�$WONLY Florida Department of Education t iA Office of Grants Management 21"Century Community Learning Centers(21"CCLC) Date Received Room Turlington Building RFA 325 West Gaines Street Tallahassee,Florida 32399-0400 ORIGIN14L Telephone: (850)Suncom: B)Name and Address of Eligible Applicant: City of Dania Beach Project Number(DOE Assigned) 100 W.Dania Beach Blvd 06E-2440A-OPCCI Dania Beach, Florida 33004 C) Total Funds Requested: D) $ 339,081 Applicant Contact Information Contact Name: Mailing Address: Robert Baldwin 100 W.Dania Beach Blvd DOE USE ONLY Dania Beach,Florida 33004 Telephone Number: Total Approved Project: hh (954)924-6800 SunCom Number: $ 3 3 l e &l ,6 V Fax Number: E-mail Address: (954)921-2604 rbaldwin&i.dania-beachAus CERTIFICATION F1, RobeilBaldwin (Please Type Name) do hereby certify that all facts, figures, and representations made in this application are true, convect, and consistent with the statement of general assurances and specific programmatic assurances for this project. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate state and federal staff. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project,where prohibited. Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization for the submission of this application. E)L�N, s'gn tore of Agency Head DOE 100A Revised 12/07 Pagel of 2 Dr.Eric J. 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N N ° W ° cn 7 c O C o W o w c T m �o o (n• o n o b a W O yCL (n 0.CD C b9 N W lJ I CDO• 0 � Q. � 00 W CD (D Q CD 3 CD o a Ocr p A cr to CD 0 O d � Ni "U ti Ol O' O' X 1 2010-1121'Century Community Leaming Centers Request for Application- Continuation Programs 1: 1Projed I4bit- Maw'summary The City of Dania Beach, in partnership with After School Programs, Inc. is proposing to continue the Time 4 Kids 21st CCLC program at Collins Elementary School. The Time 4 Kids program originally received 21st CCLC funding through a community organization Turn- Around Dania Beach in 2003. In 2006, the City of Dania Beach became the program's fiscal agent and hired After School Programs Inc (A.S.P) to operate the program due to A.S.P.'s extensive experience operating educational grant funded programs. Under . A.S.P.'s supervision, the Time 4 Kids program has received excellent scores with minimal indication for areas in need of improvement on state evaluation visits, and has submitted all required documents and input data into the Federal PPICS system on-time and employed an independent evaluator to conduct a summative evaluation. The Time 4 Kids 21st CCLC program will continue to target 80 students in grades Pre-K-5th after school, 40 students in grades K-5th during holiday breaks, and 100 students in grades 1st-5th during the summer. Collins Elementary, located in Broward County, is a Tile 1 school with 95% of its students currently receiving free or reduced lunch. Over 75% of its students are Black, 13% are Hispanic and 9% are White. Collins Elementary, a "C" school for the past 3 years, received a school grade of "A" in the 2008/2009 school year. This grade helps support the positive impact the Time 4 Kids program is having on its students by providing a safe, educational environment during its students' out-of-school time. However, Collins Elementary did not 2 1"Century Community Learning Centers 2010-2011 Request for Application 2 make Adequate Yearly Progress for a third consecutive year and its students are eligible to receive Supplemental Educational Services through the No Child Left Behind Act. 2009 test scores indicated that 45% of the students at Collins Elementary did not score at or above grade level in reading and 36% did not score at or above grade level in math. The Time 4 Kids program will continue to offer students at Collins Elementary a variety of academic based enrichment activities including reading, math, science, tutoring/mentoring, and homework assistance to help increase student achievement. The program will also continue to offer students a wide variety of additional services, programs and activities such a� art, music, physical fitness, character education, drugs & violence prevention, drop-out prevention and service learning projects to reinforce and complement the regular school day program and offer families served by the 21't CCLC program opportunities for literacy and related educational development. All educational activities will be aligned to the Sunshine State Standards, culturally relevant, and developmentally appropriate. Project outcomes will Continue to include improved student achievement (higher test scores & report card grades) increased parent involvement and literacy and a better school environment (higher attendance rate, decreased school referrals and increased parent and community involvement) Periodic (Formative) Evaluations The proposed project will continue the Time 4 Kids program currently operated at Collins Elementary. The Time 4 Kids program will continue to offer engaging, developmentally appropriate learning activities that promote student achievement, reduce negative behaviors and increase parental and community involvement. Although the University of Florida. Evaluation team did not visit the program this year, a 2009 report indicated few areas in need of improvement. However, Dr. Bill Younkin conducted an independent evaluation of the Time 21"Century Community Learning Centers 2010-2011 Request for Application 3 4 Kids program and we are awaiting his final report. A minor change will be made at the program in the 2010/2011 school year. 13 field trips will be included in the budget, instead of the 15 originally planned since the city facilities are now closed on Mondays. No other changes will b g e made since the r ra p og m Is meeting Its average Bally attendance and the students are meeting the goals and objectives outlined in 09/010 RFP. The greatest challenge will continue to be establishing new business partnerships and program sustainability. Collins Elementary, a school with an enrollment of 378 students is located in Broward County and is considered to be part of the South Florida metropolitan area. It is located in the northwest section of the City and is composed mainly of U.S. Census Block 805. This neighborhood qualifies for U.S. Housing and Urban Development CDBG Funding since over 50% of the households are determined low to moderately low income. Data from the last decennial census for this neighborhood shows income and education levels to be less than Dania Beach as a whole and far below Broward County. Income data indicates that the incomes of families living in the Collins Community are half that of the rest of the City and Broward County, and that over half of the families with children under the age of 18 (55.8%) are living below the poverty line. Census Block Dania Beach Category of Data—2000 Census 805 Collins Zip Code Broward County Neighborhood 33304 Median Income 1999—Household $18,721 $33,850 $41,691 Median Income 1999—Families $20,300 $36,047 $50,531 Per Capita Income $10,464 $21,175 $23,170 Income below the poverty level-all ages 39.9% 19.4% 11.5% Income below the poverty level—related children Under 18 y.o. 55.8% 34.8% 15.3% Income below the poverty level-%of families 33.9% 15.8% 8.7% It is anticipated that these statistics may be considerably higher again this year due to the economy and a high unemployment and homeless rate. Census data also shows that 21"Century Community Learning Centers 2010-2011 Request for Application i 4 education levels in the Collins' community are lower than the average in Dania Beach and Broward County. 13.9% of the households in the Collins' community have less than a 9 ' grade education. Collins Elementary has not made adequate yearly progress for the past 3 years, despite its school grade and its students are eligible to receive Supplemental Educational Services through the No Child Left Behind Act. It is also a Prevent 1 school in the list of Schools In Need of Improvement. Target Population Identification The proposed 21s' CCLC program will serve a predominately, poor, minority population. Collins Elementary has been a "C" school for the past two years and despite receiving a grade of"A° for the 2008/09 school year has been identified as a first year school in need of improvement. A high percentage of its students are considered to be low performing with 40% of the students below grade level in reading. This percentage is higher amongst Black students (54%). In math, 37% of the students are considered to be below grade level in math. Qnce again, this percentage rises to 42% amongst Black students. The children living in the northwest section of Dania Beach are considered to be "at-risk" due to a variety of factors including extreme levels of poverty, the number of single parent households, and a high percentage of parents lacking a high school degree. The Time 4 Kids program will continue tb target a total of 80 students in Pre-K-5th after school; 40 students on all no school days (holidays) and 100 students during an 8 week summer program; The selection criteria will include all students attending Collins Elementary. Priority will be given to those students who ore performing below grade level, and those recommended by school administration. SCAT reading, math and science scores from Collins Elementary indicate that students would continue to benefit greatly from an educational and enriching after school and summer program. Collin's 2009/2010 School Improvement Plan indicates that over Y2 of its African American and Economically Disadvantaged population tested below grade level in reading. 21St Century Community Learning Centers 2010-2011 Request for Application 5 This data further indicated that over 1/3 of the students in h bot test also scored below groups i grade level in math. A needs assessment conducted by the school further showed that there is a need for increased parent participation, one of our program goals. Working closely with the City and being part of the Dania community for the past 7 years has given A.S.P. a greater understanding of the needs of the children, parents, school and community. Staff has developed cultural awareness, is familiar with the children s families, has gained knowledge about community resources and partnerships and has provided beneficial educational workshops to parents. In partnership with The City of Dania Beach, A.S.P. and Collins Elementary, the Time 4 Kids program will continue to meet the needs, goals and objectives of our proposal. Please see Appendix A for the Title I Eligible Schools Table Students with Special Needs: All students with special needs, including those identified as ESE, LEP, homeless and migrant will be encouraged to participate in all activities of the Time 4 Kids program and served in an inclusive environment. In the 2009/2010 school year there are 5 students that are identified as either ESE, LEP, homeless and/or migrant. Students were identified through school personnel. A pre-enrollment meeting was conducted with the appropriate A.S.P. personnel, the school's ESE specialist and the student's classroom teachers to review the child's IEP and design an inclusive program that ensures equitable participation and meets each child's academic, social, emotional, physical and developmental needs. Our program employs an Exceptional Student Education (ESE) and English Speakers of Other Languages (ESOL) Specialist to provide specialized assistance as needed Student Safety: Both the City of Dania Beach and A.S.P. is committed to ensuring the safety and security of all children enrolled in our programs. Children in all grades will be directly 2 1"Century Community Learning Centers 2010-2011 Request for Application 6 supervised at all times by either a certified teacher or an A.S.P. staff member. A.S.P. strives to maintain a 1:15 ratio which is lower then that required by law (1:25). A smaller ratio allows for closer supervision and more nurturing care of children. All A.S.P. staff is background screened according to the Jessica Lunsford Act, is trained and meets all educational and medical requirements mandated by law. The following procedures are implemented to maximize student safety. Student attendance will be taken immediately following dismissal by staff members. A.S.P. attendance will be compared to the school absence record and early dismissal sign-out sheets. Parents will be notified immediately if their child is absent from the program. Children will be required to walk in pairs or threes when using the restrooms or bringing a child to the front desk to go home. All staff members will carry two way radios to ensure constant communication and safety and use attendance sheets throughout the program day to record student movement. No child is permitted to go anywhere on the school campus alone or walk home. All parents will be required to show a picture identification and sign out their child at the end of the day. As indicated previously, the program will take place at.,the school for easy accessibility and safety. Parents or other authorized individuals will be required to pick up and drop their child at the program. A.S.P. has extensive experience operating field trips. All children attending are required to wear an identification bracelet. Attendance counts are done frequently throughout the day and each time a student boards or departs the bus. Bus sweeps are also conducted to ensure that all children have left the bus. Collaboration with Schools: The Time 4 Kids Program currently employs 4 certified classroom teachers and a computer teacher to deliver all educational activities. These teachers are all employed at Collins Elementary during the school day. In addition, our program employs a curriculum specialist to ensure that the goals and curriculum used in our program is aligned to the regular school day, assist with lesson planning, help obtain school data that includes attendance and discipline records, report card grades and FCAT scores 21 sc Century Community Learning Centers 2010-2011 Request for Application 7 and to act as a liaison between the City of Dania Beach, the A.S.P. Management Team, Site Director, school administration and classroom teacher. The program also utilizes trained, experienced A.S.P. staff members to assist the teachers and ensure a low child to staff ratio. Program staff work closely with the school's guidance counselor and parents to address any attendance problems or behavioral concerns and with school personnel to identify/recruit at- risk students for the program based on their academic and behavioral needs. To further ensure communication and collaboration the City of Dania Beach meets with ASP management and program staff, the principal, teachers, guidance counselor and other appropriate staff to ensure alignment of program objectives to classroom learning. A Teacher Survey of Student Improvement is sent to each child's classroom teacher at the conclusion of each quarter which focuses on a student's academic performance, behavior, attendance, social skills and parental involvement. Supplemental Meals: Nutritious snacks that meet the requirement of USDA National School Lunch Program are provided to all program participants through the Broward County School District. All snacks and meals served meet all USDA guidelines, represent the 5 Basic Food Groups and will not be fried or contain trans-fat. For the past 5 years A.S.P. has participated in the Summer Food Program and has served over 300,000 nutritious meals to children from low-income families. A typical breakfast includes a selection from each of the 5 Basic Food Groups such as grains (cereal), fruits (orange wedges) meat (sausage) vegetable (hash brown potatoes) and milk. Afternoon snack selections include crackers, cheese, fruits, grains, milk and 100% fruit juice. On all non-school days and during the summer all program participants are provided with a free nutritious breakfast, lunch and snack according to USDA guidelines. Nutritional activities will be integrated throughout the curriculum in literacy, math and science activities. 20 Century Community Learning Centers 2010-2011 Request for Application 8 Remedial Education and Academic Enrichment-Readina A.; Reading Providing a strong reading program continues to be one of the primary o4jectives of our program at Collins Elementary. The goal is to motivate children to read, i in�rease their enjoyment of reading and improve their reading skills. The After-School Kidz Li� program is a reading enrichment program is designed specifically for use in extended day sottings. This research based program is aligned with the Sunshine State Standards and utilizes strategies that focus on the Five Essential Components of Reading — Read Alouds, Reading Fluency, Shared and Independent Reading, Reading Comprehension, and Small Group Instruction. Researchers from Developmental Studies Center conducted an evaluation study of Kidz Lit during the 2001/2002 school year and found that participants Showed significant increases in their amount of reading overall and in their positive feelings about their reading ability. A study conducted among Spanish speaking elementary students showed a significant increase from pre-to-post test in the proportion of correct words answered in English. Certified teachers deliver the After-School Kidz Lit curriculum to nsure that all activities complement the regular school day instruction. All programs maintain e 15:1 student to teacher ratio. Counselors assist the teachers to help ensure a lower staff to dhild ratio. 4tudents are divided into small groups of 10 children or less. Small reading groups allow teachers to focus on a child's individual needs and target speck reading skills. Activities are i outlined in lesson plans. While one group is engaged in Kidz Lit activities, the other group is engaged in literacy activities or individual computer assisted instruction for remediation and Oractice. A.S.P. uses Leap Frog, as a supplemental reading product. This program is proven to improve phonemic awareness, phonics, vocabulary and reading comprehension. It also has a program specifically designed to promote student achievement in both English $1"Century Community Learning Centers 2010-2011 Request for Application 9 Language Leamers and students with special needs. Research shows that 28% of the students who used the Leap Frog program were struggling with grade-level reading requirements and made gains of u to 28% in reading 9 p comprehension. A 9 P 2004 study revealed that more then 60% of the students using Leap Frog's Language First program obtained higher levels of English proficiency. All programs will support the Just Read Florida initiative by using reading intervention strategies that have proven to be effective by the Florida Center for Reading Research. These strategies include intensive research based intervention, support and computer assisted instruction. The Just Read Florida website is also used as a valuable resource to enhance and enrich our Time 4 Kids program. It contains information and literacy activities in English and Spanish, school and home reading links, recommended books, FCAT Explorer and Summer Reading Tips. This information was copied and distributed at Collins Elementary School to help promote parent education and involvement. All students were assessed at the beginning of the school year using the San Diego Quick Assessment Test, Report Cards and FCAT scores to monitor student progress and program effectiveness. This data will be compared to end of school year data to determine program effectiveness. The Time 4 Kids program supports Florida's Next Generation Pre-K20.Education Strategic Plan by providing strategies that help strengthen foundation skills. The Time 4 Kids program supports Collins Elementary by providing a free, quality, educational and enriching out of school time program to an economically distressed community of vulnerable "at-risk" students. Our program has also developed an assessment system that helps monitor student progress and provide information to improve instruction. This system includes continuing progress monitoring through analysis of pre and post assessment tests, report card grades, behavior reports, and standardized tests. Close collaboration with the school administration at Collins Elementary, a curriculum specialist, quarterly progress reports, 215t Century Community Learning Centers 2010-2011 Request for Application 10 needs assessments, progress reports and formative and summative evaluations conducted by, an independent evaluator provide continuous information on program quality and instruction. Our Time 4 Kids program also provides out of school time services to Pre- Kindergarten students, thus enhancing and providing a full day program for Pre-K students. Remedial Education and Academic Enrichment-Math and Science Math: Based on the recommendation of the principal at Collins Elementary school, the Time 4 Kids program has used the Acaletics method of math instruction in our 21t CCLC program. Acaletics teaches students that the preparation required to be a good athlete is what is necessary to be a good student — practice! This proven math program has helped over 250,000 students improve test scores dramatically. * Its innovative philosophy uses the association theory of learning instead of using abstract concepts and combines the principles of sports and everyday experience with math class work to teach students that problems are interrelated. The program consists of comprehensive assessments that help place students in appropriate performance level groups and customize the program to meet the need of individual students. It also contains QuiK Pik booklets which offer a "quick" way to "pik" a variety of math problems that review and reinforce the math concepts and skills of the Sunshine State Standards and the National Council of Teachers of Math in the following math strands: number sense, concepts and operations, measurement, geometry and spatial sense, algebraic thinking and data analysis and probability. Free training on how to use the Acaletics curriculum effectively through Educational Development Associates was conducted for each teacher working in the Time 4 Kids program at the beginning of the year. To supplement this program, cooperative math games from After School Kidz Math are being used to provide students with hands-on experiences in counting, number relationships and operational skills. Student progress is being monitored using the Acaletics assessment tool for pre, post and 2 1"Century Community Learning Centers 2010-2011 Request for Application 11 mid year assessment along with Report Card Grades, Benchmark Assessment Tests and FCAT scores. Science: The Science Explorer program was selected to provide children with a creative, fun, interactive and inquiry based science program. This program offers a wide variety of science units and hands on activities which include Seeing Isn't Believing, Its Colorific and Rings, Wings and Other Flying Things. All materials are included and allow a child to develop a variety of skills from measuring and classifying to predicting, experimenting and forming hypotheses. Science Explorer blends academic skills with critical thinking and curiosity building activities. Our service learning project focuses on "Kids Saving the Earth" will also be included in our science program, along with special hands-on workshops from Mad Science, High Touch/High Tech and Robotics. Both the math and science programs are delivered by certified teachers with the assistance of A.S.P. staff members to ensure a low child to staff ratio of 15:1 and will be aligned to the Sunshine State standards. To measure the effectiveness of our science program, Time 4 Kids will obtain students FCAT scores and report card grades to determine student progress. Educational field trips have been taken to reinforce concepts learned during the program. Both science and math activities will be outlined in lesson plans and educational field trips will be taken to reinforce topics covered during the 21st CCLC program. 5. Project Design and Implementation: Personal Enrichment The Time 4 Kids program will continue to offer all the personal enrichment activities offered in the 2009/2010 school year: Physical Education & Recreational Activities: All children enrolled in the Time 4 Kids program participate in the nationally acclaimed CATCH program (The Coordinated Approach to Child's Health) a physical fitness and nutrition education program proven to succeed in 21 t Century Community Learning Centers 2010-2011 Request for Application 12 producing lasting changes in dietary and physical activity. According to the U.S. Department Of Health CATCH is recognized as a "breakthrough" elementary school obesity prevention and child health program. The program includes a nutrition manual, an activity box and all the equipment necessary to run a fun and successful physical fitness program including playground balls, jump ropes, footballs, foam bats, parachutes, cones, and CDs. The CATCH program is built on the philosophy that kids need to move more and need MVPA— moderate to,vigorous physical activity. CATCH P.E. gives kids the opportunity to develop the skills and the appreciation for healthy activity. This program encourages all children to participate, emphasizes fun, lots of activity and builds movement skills, sports skills, and physical fitness stills. There is also information on how to modify activities for special needs students, rainy days and lack of physical space. The CATCH program will be conducted by our regular staff i of trained, experienced year round counselors. Ratios will remain small not to exceed 15 to 1 Field trips such as skating and swimming will be taken throughout the project year. While promoting physical fitness, these trips can provide learning experiences in the core subject dreas of reading, math and science. (For example a trip to the ice skating rink can help Children learn about the origin of ice skating (reading/history) how the ice is made and maintained (science), how skates are designed for speed (math &velocity) Drop-Out Prevention & Character Education: Although the Time 4 Kids program has an elementary focus, research indicates the importance of education and staying in school are needed at an early age. Several of the 15 Effective Strategies for Drop-Out prevention are implemented in our program. These include mentoring/tutoring, service learning, professional development, educational technology, systemic renewal and school and community collaboration. The program's objective is to help reduce the number of disciplinary referrals and truancy rate at Collins Elementary, to help build awareness about the dangers of drugs, to show the benefits of cooperation between home, school and 1"Century Community Learning Centers 2010-2011 Request for Application 13 community and to instill a sense of unity and communityride. Two programs ar P p e used to 9 help meet these objectives—the Medez Foundation's Too Good for Drugs program is designed to reduce risk factors and enhance protective factors related to drugs, alcohol, and violence while promoting positive self-esteem and the Caring School Community program, a nationally recognized research based program builds community in the classroom, across grades, school-wide and with families. Both programs include parent and community involvement and focus on children's social, ethical and emotional development. The Time 4 Kids program provides monthly events that recognize student's positive character traits, perfect attendance and a child's contribution to its school, community or peers. Arts & Music Education Activities Art & Music Education activities will continue to be provided on the 6 Early Release Days according to the Broward County School District calendar. These special activities will continue to include hands-on, engaging, workshops, multicultural shows, art projects, character education shows and special guests/speakers from the community. The City of Dania Beach and A.S.P. will continue to partner with Grace Cafe & Galleries to have local artists provide art lessons to all students enrolled in the program twice monthly. Student's artwork will be display at The City of Dania Beach's Arts & Antique festival Technology Education Programs — Students will use Leap Frog Personal Learning Tools and instructional computer software programs such as FCAT Explorer to reinforce and strengthen their reading and math skills. Parents Workshops will continue to be conducted at Collins Elementary School to help educate parents about the use computer technology. Entrepreneurial Education Programs: Through an exclusive agreement with A.S.P., students in grades 3rd-5th enrolled in our Time 4 Kids program will continue to participate in Junior Achievement (JA). JA is a partnership between the business community, educators and volunteers — all working together to inspire young people to dream and reach their 2 1"Century Community Learning Centers 2010-2011 Request for Application 14 potential. JA s hands on experiential programs teach the key concepts of work readiness, enitrepreneurship and young people all over the world. Tutoring &Mentoring Services: Tutoring/homework assistance will be provided on a daily basis in a quiet.supervised environment. The City and A.S.P. will continue to work collaboratively and use a variety of m6thods to recruit tutors and mentors. Local high schools will be contacted along with America Reads and America Counts tutors from Nova University. The City of Dania Beach will use its community contacts to recruit volunteers and mentors from city government and bWsinesses and advertise on its website. Service Learning: Research confirms that young people engaged in service learning projects are more likely to achieve academic success. Children learn team work, how to cpoperate, identify problems, and come up with solutions while making a difference. All students in the Time 4 Kids program will participate in an environmentally based service- learning project that will also be integrated into our science enrichment program. They will participate in a variety of environmentally friendly recycling projects; learn about global warming and "going green". Students and teachers will work collaboratively with community partners to implement the project. All students will continue to participate in a recycling program sponsored by an environmentally friendly company Terracycle. For every bottle, cookie wrapper, potato chip bag, and juice box collected the company will donate 2 cents to the student's favorite charity, This project combines teamwork, meaningful service to the gommunity that is curriculum-based (reading, math, science, writing and technology), teaches civic responsibility and helps strengthen both the family and community through their involvement. It will also help teach children the importance of making a difference and helping others through their charitable contributions. The students at Collins will also continue to participate in additional community involvement projects such as collecting food and 21't Century Community Learning Centers 2010-2011 Request for Application 15 clothing for the homeless, participating in our annual A.S.P. Toys for Tots program and disaster relief efforts (Earthquake in Haiti). : r The Time 4 Kids program will continue to offer activities to encourage parent/family involvement in their child's education and/or to develop literacy skills or related educational skills that support student's learning. Only family members of actively participating students will be served. To ensure a high level of parental participation, activities will be planned which address the needs of family schedules and working parents. A survey will again be conducted at the beginning of the year to determine the type and time of events most convenient for families. This method seemed to be effective this past school year since there was more parent participation in the program then previously. This year our Time 4 Kids Program sponsored a Family Literacy Night; 75% of the student's families attended. Families participated in literacy workshops on summer reading, hands-on science experiments and enjoyed a story teller. In addition our program sponsored several Parent Workshops that focused on computer skills and technology, how to file a Tax Return, get a GED certificate or apply for American Citizenship. Our attendance at these workshops averaged between 12 and 20 parents or family members. Our Time 4 Kids program will continue to sponsor two Parent Nights throughout the 2010/2011 school year. These include a Meet & Greet Night to introduce families to the 21st CCLC program and a Family Science, Math or Literacy Night. A.S.P. will also have staff available at all school sponsored events to provide child care and answer any questions about the 215t CCLC program. The program will continue to offer workshops to educate and help parents develop the skills they need regarding the serious challenges their children face with decisions about school, drugs, alcohol, nicotine and other 21 n Century Community Learning Centers 2010-2011 Request for Application 16 risky behaviors. All events will be highly publicized through the school's parent link and on thib city website with Time 4 Kids staff actively seeking food and donations from local businesses to make these nights a huge success. Workshops will continue to be designed to educate families about available community resources, obtaining their GED, and becoming an American citizen. A newsletter containing p ro ram events and activities, introducing staff g and showcasing children's writing will continue to be distributed quarterly and available in parent's native language. The program will also distribute relevant information about c6mmunity resources, health, safety and nutrition and from Just Read Florida. 21S`Century Community Learning Centers 2010-2011 Request for Application a) O 7 O ... C � O O L 3 . a) E t t o t 3 O ojs L 7 Q4) ) mw r ' °) t M aoi Xt w. c a3io Yam, 30 off '' � �. �. .`cow � c c�i �06 � ycEo cao °o'vE 0 � O N O ai E C) O C to y ... a m 0- U r=. �+ H a C. U 0 -C CC V) Q C i a) .. Of ca N C C 4) Y cm > 0 y w. 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Schedule Please see Appendix B for the Weekly Schedule and Annual Operational Schedule Collins Elementary School receives federal Title 1 funding, receives meals and snack through the National School Lunch Program and is eligible to receive Supplemental Educational Services through the No Child Left Behind Act. Each of these federally funded programs enhances the objectives of the 218t CCLC program by providing additional educational support, tutoring, free nutritional meals and parental involvement. The City of Dania Beach, ASP and Collins Elementary have all been able to forge effective partnerships to meet desired outcomes. This consortium has worked together to coordinate the aspects of the Time 4 Kids program and provide a framework for the delivery of program and services. All entities will continue to communicate through meetings throughout the project year to share program needs, progress and successes, as well as seek new partnerships to further support activities and services provided to this population. The sustainability plan for Time for Kids is threefold: Program recognition, community support and corporate sponsorship. This plan was put into effect last year through several initiatives that had varying success. The City will continue to work the plan, although the economic climate has made a corporate relationship difficult to start. Program recognition is important to distinguish Time 4 Kids from other city programs. Program recognition will be the foundation of community support, just as community support will be the foundation of corporate sponsorship. Association with the Dania Beach Arts and Antiques Festival has had favorable results. The City also has the opportunity to garner program recognition with community support in the new library that is to be constructed at the City Hall sight. The City has proposed to Broward County that a "Name A Brick" program be part of the design. This proposal will be 21 n Century Community Learning Centers 2010-2011 Request for Application modified to sponsor a brick for a Time 4 Kids student to include their name and favorite book as:. part of the project. This would encourage and foster a love of reading and unity in the community. The important part of sustainability is City support through grant dollars and ad valorem taxes, both of which are a scarce resource. The City is actively seeking methods to improve grant dollars. The establishment of the Mayor's Grant Advisory Board in 2008, serves to support existing community based organizations by providing guidance and identifying grant opportunities. For Time forXids this mean matching grant opportunities, The GAB is has taken on the task of acting as a clearing house for all CBO in the City. By cataloging the CBO's needs and strengths, the GAB will be better able to seek comprehensive grant programs for the City. The evaluation plan will continue to include intensive effort to ensure accurate baseline data. Quantitative and qualitative information will be collected throughout the project by appropriate A.S.P. personnel. Data to be collected include attendance records, achievement records, behavioral records, and records of improvement in family/parent participation and literacy. Descriptive data such as surveys, observations and anecdotal records will also be collected throughout the grant period. Data will be forwarded to the Grant Department for compilation. All stakeholders will meet as needed, to assess project progress, review evaluations and data, identify challenges and to continuously refine, improve and strengthen the program to achieve the stated objectives. Frequent unannounced walk-thru's will be conducted by A.S.P. Management. Written Program Evaluations will be conducted monthly and a Quality Needs Assessment conducted mid-year. Evaluation information will be shared with all stakeholders on the 218t CCLC Advisory Committee. The evaluation reports will be used to market the 21"Century Community Learning Centers 2010-2011 Request for Application program with the goal of reaching full sustainability when grant funding decreases or expires. An Annual Performance report will be submitted to the United States Department of Education describing project activities, accomplishments and outcomes through its PPICS system. The 21st CCLC program will report to the University of Florida regarding the following required indicators: academic impacts, behavioral impacts, and teacher, student and parent satisfaction surveys. Mid year data including daily attendance, progress toward program objectives, technology, staff development and a general site operation survey was submitted to the Florida Department of Education by January 30th, 2010, as required. End-of-Year data including: student attendance achievement of program objectives, overall operations, academic impacts, behavioral impacts, teacher surveys, student surveys and parent surveys will be submitted by July 31, 2010. The City of Dania has contracted with an independent evaluator to conduct an external evaluation of the project. The external evaluator will base all evaluations on the Principles of Effectiveness including: an assessment of objective data regarding the need for extended learning programs in the community; an established set of performance measures aimed at ensuring quality academic enrichment opportunities and scientifically-based research that provides evidence that the program helps students meet the school district's academic achievement standards. The evaluator will continue to conduct on-site visits during the project year to monitor compliance with federal and state requirements and to track progress toward program goals. He will also prepare two formative evaluations and recommend adjustments in programming and performance measures being used. Items to be addressed in each formative evaluation include: Student Attendance, Program Operation, Objective Assessment and Recommendations for Improvement. In addition, he will prepare a Summative Evaluation including compilation and analysis of test data and attendance patterns by July 31 st, 2010. The evaluator will also oversee the collection of qualitative data 21"Century Community Learning Centers 2010-2011 Request for Application such as questionnaires, surveys, observations and counts of substantive activities. All data collected will be made available to the Florida Department of Education upon request and daring site visits by the University of Florida Evaluation Team. The evaluator will also participate in a comprehensive evaluation of the effectiveness of programs and activities provided with 21$' CCLC funds by the Florida Department of Education. WVW i *...C1'7!' yTZhajn'4 .C''14y Y, M ' lE ' U4!'43wtiS ` .w} .t 4Z• c �'M q . >�'44iv1..IyV iY1W. S..C. ✓Y�.SY_ T.0.YG,. u.. )Y4�r .' .s t.a�'i .X.2� ':t8kMx4 •. ,.... I To keep the school and community informed, the program will initiate an on-going comprehensive outreach program. This will include distribution of flyers and newsletters to students, parents, and the community, as well as presentations and attendance at school meetings. A.S.P. will work closely with the school to identify students who meet the target population and would benefit from program participation. The selection criteria will include all students who are attending Collins Elementary. Priority will be provided to those students who are performing below grade level, and those recommended by school administration. The program will target 80 students considered to be the most at risk for academic failure. A.S.P. will work with school administration to recruit and select students most in need of extended learning opportunities. Students who are at risk of academic failure as determined by their FCAT scores or failing report card grades will be directly encouraged to enroll. A variety of other methods such as flyers, the school's and city's website and a parent link will be used to reach the targeted number of students, if necessary. To ensure continuous and long term participation, parents will be called if a child fails to attend the program for 3 consecutive days and will be encouraged to have their child return to the program. Positive reinforcement methods such as Attendance Certificates and celebrations will be conducted monthly to encourage attendance and positive behavior. 21"Century Community Learning Centers .2010-2011 Request for Application Special Parent Events will be planned to encourage parent involvement. Flyers and letters will be sent to surrounding private schools in the community announcing the program. To address language barriers and meet the needs of ELL students and their parents, all materials distributed will be in multiple languages; translators will be available at all parent events. OF Please see the attached DOE 101 2 1'Century Community Learning Centers 2010-2011 Request for Application I I APPENDIX A—TITLE I TABLE Title I Eligible Schools Table 21"Century Community Learning Centers 2010-2011 Request for Application 00 o N o° w° � y y w O i CAS U 4.4 qi y 'Ca " D, O O O A O 0 r3 a a� bar � y 4> to :3 r +y a, o W Cd O O O tb .2 L O O ." O _ v O m LM�L � C H FCy •to W -O p n U Q N w N +� V0 4. O O � O nu u O O O O '+ O m d o o> ;j 'b40) y U U y0 O O o 'a V � ." tide � � � +• •� � .o° "'" ;.� � -d o ..� •b o W O o '> ao o oa VJ o . o v A O off, a� O y " EL co W co o c� Q '� �., a c w N d N � cw 8 8a 0 ri 1-4 G. •� O o O "C O � � W I APPENDIX B—SITE OPERATIONS Site Profile Worksheet(s)(One-for EACH proposed site) Weekly Schedule(separately for EACH SITE) Annual Operational Schedule 21 s`Century Community Learning Centers 2010-2011 Request for Application Appendix D:Funding and Operation SITE PROFILE WORKSHEET (2010-2011) Original DO NOT COPYAND PASTE INFORMATION Submission City of Dania Beach Broward Collins Elementary community-Based or other Non-Profit Organization(CBO) 1050 NW 2 street Dania 330M http:// PK-5 80 1-5 40 1-5 100 Nanci Sodikoff 9544%-9000 naodiko/fftasokida.Com 8/23/201 6/9/2011 180 2:00 PM 2:00 PM 2:00 PM 2:00 PM 2:00 PM 6:00 PM 6:00 PM 6:00 PM 6:00 PM 6:00 PM 9/9,10/29,11/2,11/11,12/21,22,23,2d.29.3%3/15,16,17,18,5/27 IS 7:30 AM I 6:00 PM 8/2/2010 6/13R011 8/13/2010 7/29/2011 WNW on July 4th 44 7:30 AM 7:30 AM 7:30 AM 7:30 AM 7:30 AM 6:00 PM 6:00 PM I 6:00 PM I 6:00 PM 6:00 PM i 5?etia111ii K .' � ..a + i + I T.I.M.E. 4 Kids Sample Schedule 5:00-6:00 p.m. All groups report to the cafeteria for**Free Choice Centers**/Extra homework time Gradesl Time Monday Tuesday Wednesday Thuraft Friday 2:00-2:30 Altendancs/Snack Albndanoa/Snack AttendancelSnadc Attendance/Snack AftndanodSnadc 2:30-3:00 Catch P.E. Catch P.E. Catch P.E. Catch P.E. Catch P.E. Homework/TuWnnp Homew m orkrrutoring HceworWTutorinp Hornmork/TutorirW K 3:00-3:45 Homework/Tutorin0 3:45-4:30 Music/Dance Nutri ionlCookinq sew" Social Skit Dramatic Play 4:00-5:00 Character education Indoor Games Commit- P&Mround Fun Siulft Science 2:00-2:30 Alsendanoe/Snack Attendance/Snack Altendenos/Soaok AtlendanodSnadc AMNdanovSneck 2:$0-3:00 Catch P.E. Catch P.E. Catch P.E. Catch P.E. Catch P.E. 1 St 3:60-3:45 HomeworWKidz LN Harm work/Tulkwh Homerwrk/Tulorinp HomeworluTutwiry Hans %/Tutorkp 3:45-4:30 Computers Math Indoor Games Si 21ft Science Social Skills 4:W5:00 math NutrMWVCookin0 Science Catch P.E. Math NEW 2:00-2:30 Atterdance/Sneck AnerbanaJSnadc Aftendanca/Snack Attenderme/Snadc AttendenosiSnack 2:00-3:00 Catch P.E. Catch P.E. Catch P.E. Catch P.E. Catch P.E. 2nd 3:00-3:45 Hantework/KidzLM HwnwmdvTuttorinO MwwworluTutorin0 HomeworkJTutorinp HonrewwrWTutwft 3:45.4:30 Art MusiGDance Recipe for Writing Construction Club Stzft Science t3rd3AO-3:45 00 Computes Nutridon/Cookinp Indoor Gamn Social Sloe Character ad 30 Atbndence/Snack Attendance/Snack Atterdence Snack Attendows/Snadc Attendanoe/Snack 00 CATCH PE Catch P.E. Catch P.E. Catch P.E. Ctleh P.E. Homework/EnrichmeM Homewrork/Tutorinp Homawork/Enriehrrent Homework/Tutorinp30 Kidz Lit Computers Kidz Lit Brain Games Social Skills 4:30-5:00 Music/Danoe Indoor Games NuUftkxdCookinp Sports 3 Games Kidz-Lft 2:00-2:30 Altendanos/SnqFk Attendanoe/Snadc Attendance/Snack Attendance/Snack Attenda c"nadc 2:30-3:00 CATCH PE CATCH PE CATCH PE CATCH PE CATCH PE 4th 3: 3:45 Homswork/Enridrment Hornmork/Tutorintl Horrww krrutannp Hornoworkrrubrinp Homew°rk/Tutorin0 3:45 4:30 Music(Danoe Kids Lit Nutrition/Cooking Kids Lit Social We 4:30-5:00 Art Indoor Games Computers Board Games Sports&Games 2:00-2:30 Attendance/Snack A1Mndance/Snaek Attandanp/Snack At6sndence/Snadc Attendanee/Sneck 5th 240-3:00 SPARK P.E.Activities CATCH PE CATCH PE CATCH PE CATCH PE 3:W3:45 Homawork/Enrk:hment Honbwwrk/EnrichmeM Homework/Tutoring Homework/Tutoring Horr►ewarklfutorag 3:46 4:30 Art MusiclDance Computers Sochi Skit Science 440-5:00 Social Skills Kidz Lit NutrltbNCookinp Kkiz Lit Social Skills 0 10 v r'- o 0 00 CO N Cc 0 O 00 H Y pCL p O 3 ai c c �- p - -aC: a 70 N v a I N 0vVi p U N C � Q m ` ° p pUU pC UNaN`U CPI (D cO a O C UCNw C w '0 —C C C -C -0 o f EQ E a> 2 E-) 'NE Na4) 0Q v U W � �� - VNUUUC/) I:Ew v) nZ U N UOa- ) i m ° L W N C Z V �[ Cp v -° NU U _ �U O aN)WC �E ) E O wv COQ C)a) a tO Q C/S0nUU (Uv0 ::Ewav) ce) Z rr4U 00 p U -C O a *ri � U � U y = N S S Y c 0 N ° U N NU � UN � CAN . c .�- ~ � C E C � E ~ vQ -C -0 0s U � � v � v c° a) p O Q O Q 'U u.i p ° u j U ._ N 'N N Q' C N U N U U U ton 0 < Q' N t3 Z Q < N U 0 a) a) L H C Q a) O. o C C v n U 3 p O c v CL vU � U `" � cw 2 C a) 664)0 j � � a) ° •U Q •U Q p Q O W v W LIJ 6 O � a) � Z) Z M � � � Q ( W v> UcnUUU �, o � � oNU � Q � � �. �amULL- o � 'n � 'n '+� � 'n � ►nU) LO � � v ►ngQo � o �n o P6666 &Z 6600P V, 00 � 00 Nch � �t 0- a) m E E 3 v o a) � �° i ° O� � DO ` � E UE O a� aU � � QU m � m � 'a) C 3 X o N \ \ > Q Q ¢ Q O 0 0 Q 10 E8Qr 00\o -- X- O O � N -Qc w Y O p O Q - O Q� v vUv, ImCL Q. 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APPENDIX C—ASSURANCES Signed General Assurances Signature Page(if not already on file with FLDOE) Signed 21 st CCLC Program Assurances Signed Program Operational Assurance(One for EACH proposed site) Signed and Completed Private School Participation Form Signed General Education Provisions Act(GEPA)Statement 21s1 Century Community Learning Centers 2010-2011 Request for Application Florida Department of Education General Assurances for Participation in Federal and State Programs Authority for Data Collection: 20 USC 1232(e), Planned Use of Data: The requirements established in United States Code Annotated, Title 20,Education, Chapter 31, Subchapter III, Section 1232(e), stipulate that"f e]ach local education agency which participates in an applicable program under which federal funds are made available to such agency through a state agency shall submit, to such an agency,a general application containing the assurances set forth in subsection(b)." The application shall cover the participation by the local education agency in all federal programs administered by the U.S. Department of Education. Instructions: These general assurances will be in effect for the duration of participation in federal and state programs or until such time as the requirements change. The Superintendent or other authorized officer must sign the certification and return it to the address below. Payment for project awards and contracts cannot be made by this agency until the general application is received. For further information, contact the Florida Department of Education, Comptroller's Office, at(850)245-0401, Suncom 205-0401. Certification: I, the undersigned authorized official for the named agency of the State of Florida,hereby apply for participation in federally funded and state funded education programs. City of Dania Beach �06E L Robert Baldwin, City Manager Typed Agency Name Agency g y Number Typed Name and Title of Authorized Official (Agency Head) I certify that the agency will adhere to each of the assurances contained in this set of General Assurances for Participation in Federal and State Programs as applicable to the project(s)for which this agency is responsible. 924-6500 igna ( ust be original) Date Area Code/Telephone Number Return original to: Florida Department of Education Comptroller's Office Room 914 T Turlington Building 325 West Gaines Street c o Tallahassee, Florida 32399-0400 -� _.. Q1 --- ;ly 2005 D-5 Appendix C: Assurances 2010-2011 - Florida 21st CCLC - Program Assurances The Applicant(s)hereby assures and agrees that,in accordance with statues and regulations, sul mitting this proposal shall comply with the following: The community was given notice of intent to submit an application, and that the application and waiver request(s), will be available for public review after submission of the application; • The proposed 21' CCLC program was developed, and will be carried out, in active collaboration with the schools the students attend; • The proposed program has engaged in timely and meaningful consultation with private school officials; �• Funds under this part will be used to in increase the level of State, local, and/or other non- federal funds that would, in the absence of funds under this part, be made available for programs and activities authorized under this part, and in no case supplant Federal, State, local, or non-Federal funds; • Property acquired (e.g., computers, classroom desks and tables) under the 21 st Century Community Learning Centers program will remain within the appropriate facility for continued use in the 21st CCLC program after the funding period has expired. If the 21st CCLC program at the facility(ies) is not maintained after federal funding expires, all equipment will be used and/or distributed in accordance with 34 CFR, Parts 74& 80.; • The fiscal agent will adopt and use proper methods of administering each program, including: • the enforcement of any obligations imposed on agencies, institutions, organizations, and other recipients responsible for carrying out each program; and • the correction of deficiencies in program operations that are identified through audits, monitoring, evaluation and/or technical assistance. • The program will take place in a safe and easily accessible facility; 1 • The program will provide services to the proposed number of students on a daily basis, as proposed on the Funding Request Guide, the Site Budget Worksheet, the Title I School Table, and/or the Grant Narrative Text (whichever is greater); • Student populations to be served by this 213t CCLC program are not being served by another existing 21"t CCLC program or proposed within another submitted competitive proposal. A list of schools currently being served by 21st CCLC programs can be found on http://www.fldoe.org/curriculum/21century (programs should inquire about other services with collecting support letters from schools); • All 21 st CCLC students will also be in attendance during the regular school day; The program will primarily target students who attend schools eligible for school wide programs under section 1114 and the families of such students; • The program will operate official 21't CCLC activities for the hours, days, and weeks of operation as proposed in the Funding Request Guide, the Site Budget Worksheet, and/or the Grant Narrative Text(whichever has the greatest number of hours, days, and/or weeks); • Each 21 st CCLC program will operate at least 4 days per week at a minimum of 12 hours per week of afterschool programming; i Appendix C: Assurances • The program will offer a daily, nutritious snack that meets the requirements of the USDA National School Lunch Program for meal supplements. Florida 21st CCLC programs that operate on Saturday or non-school days are required to provide either a three or four hour da y ay depending on the amount requested for core funding. Saturday or non-school day programs will offer a dailynutritious breakfast and/or snack that at meets the USDA requirements. This fundingbe cannot drawn from 21st CCLC funds and must come from other resources; • The program understands and agrees that the Florida Dept of Education, regardless of the originally approved amount, has the authority to equitably reduce the amount of funding for failing to meet daily student attendance numbers, amount of operation, and/or activities. • The grantee understands that the FLDOE has established risk thresholds based upon proposed levels of operation and daily student attendance, and that failure to operate at the proposed levels will result in a reduction of 213t CCLC funding for subsequent years of operation based upon the established funding equation under which this grant is funded. • The grantee agrees to fully cooperate with all monitoring, audit, evaluation, and reporting requirements established by the FDOE and/or authorized representatives. • The grantee agrees to participate in all statewide evaluation activities (e.g., cooperate with site-visits, responding to data requests, submitting accurate data); • The program will submit all required data and reports, as required and/or requested, to the State of Florida and U.S. Department of Education; • The program understands that the summative evaluation report is re uired of all 21st CCLC programs, that this report will be compared to all data submitted to the Florida Department of Education (FDOE) and United States Department of Education, that this report may be used to determine continuation of funding, and that adequate progress has been defined as achieving 85% of approved objectives. • The new 21st CCLC program will be operational within 30 calendar days of receiving the DOE 200 award notification or within 3 weeks from the first day of school, whichever is later; • The continuation 21st CCLC program will be operational within 21 calendar days from the first day of school; • The Florida Dept of Education may terminate the grant with 30 days notice, in whole or in part, if federal funds supporting the grant are reduced or withdrawn, or for nonperformance by the grantee at any time during the term of the grant; and; • The Florida Dept of Education and the grantee may terminate the agreement, in whole or in part, upon mutual agreement. Signature of Fiscal Agency: Date 61Z 4 I2ota And, if applicable: & Signature of Joint Agency: Date Signature of Joint Agency: Date APPENDIX C:ASSURANCES ASSURANCE OF PROVIDING EQUITABLE SERVICES FOR PRIVATE SCHOOL STUDENTS,TEACHERS%AND OTHER EDUCATIONAL PERSONNEL Florida Department of Education Title IV,Part B,21st Century Community Learning Centers(21st CCLC) FY 2010-2011 The FLDOE Project Application and Amendment Procedures for Federal and State Programs (Green Book) General Assurances states: "After timely and meaningful consultation, the recipient will provide the opportunity for children enrolled in private,non-profit schools,and the educational personnel of such schools, equitable participation in the activities and services provided by these federal funds, and will notify the officials of the private schools of said opportunity." For the 21" CCLC Program, programs must, at a minimum,consult with officials from those private school located in the specific geographic area(s)served by program sites. Please complete the following form related to consultation and participation of eligible private schools in Title IV,Part B,21st CCLC. There are NO private schools located within the geographic area(s) of the sites where the 21' CCLC program is located.If you check this statement,you do not need to complete the remainder of the form. There are private schools located within the geographic area(s)of the 21'CCLC sites. School Name(s): Mainomides Academy, SW 40m Ave ❑ The private schools listed above were consulted(or attempts were made to consult with) such schools prior to the development,of the Title IV,Part B,21'CCLC application. ❑ The private schools listed above were provided(or will be provided)with the opportunity to enroll their students in the 21 s1 CCLC program. ❑ Teachers and other educational personnel of private school students attending the 21�`CCLC program were offered(or will be offered)services that are equitable to those provided to public school teachers and other educational personnel. Method(s)of Contact-Applicant Initiated(check all that apply) 2 Letters or facsimile documents Meetings Documented telephone calls E-mail Other(please list): 6/2Y Ze,10 Sign ure of Agency Head Date qt4j" 411 FLORIDA General Education Provision Act(GEPA) Statement The program will ensure equitable access to and participation in its Federally assisted program for students, teachers and other program beneficiaries with special needs. Necessary accommodations and modifications will be made and any materials or equipment to address specialized needs for support will be provided, as needed, to enable all participants to experience success. The program will not discriminate or impede equitable access or participation based on gender, race, national origin, color, disability or age. Name Robert Baldwin Title Citv Manaeer Signature nn Date "Broward's First City" 100 West Dania Beach Boulevard, Dania Beach,Florida 33004 Phone: (954) 925-2200 www.daniabeachfl.gov APPENDIX 1):FUNDING AND OPERATION PROGRAM OPERATIONAL ASSURANCE 21"CCLC Request for Application(Discretionary Awards) Complete One per 21s`CCLC Site 2010-2011 Site Name: Program Name: Number of students Average number of TOTAL Number of Number of WEEKS per that will receive 21st HOURS per DAY the DAYS per YEAR the YEAR the program will CCLC services PER program will operate the progra will provide provide 21 st CCLC m DAY in the indicated indicated component for 21 st CCLC services to services to student co m onents student parb'cipants. student artici ants. artici ants. Before School After School Non-School Days (Weekends,Holidays) Summer Break Information indicated on this Program Operational Assurance will be used by the FDOE to help assess program compliance Witt proposed levels of operation. The information included on this Assurance must be consistent with the site profile,grant ntaruative,Title I school table,and Funding Request Guide(if applicable).Minimum performance thresholds of daily attendance have been established for all 21st CCLC programs funded during the 2010-2011 program year. • 85%Threshold Rule:Programs not averaging at least 85%of the proposed daily student attendance,as documented by daily attendance rosters and monthly reports,are considered at moderate risk of not adequately meeting proposed levels of operation.These programs will be required to provide a written explanation of the lack of attendance and attend specified technical assistance trainings and/or other trainings as required by the FDOE.The 85%Threshold was established in 2005 by the FDOE for evaluation purposes. • 80%Threshold Rule: Programs not averaging at least 80%of the proposed daily student attendance,as documented by daily attendance sheets and monthly reports,are considered at high As of not adequately meeting proposed levels of operation.These programs will receive a reduction in 21st CCLC funding for subsequent years of operation according to the actual operational levels and average daily student attendance or based upon an analysis of per- student costs for programs in the first year of 21 st CCLC funding. At the discretion of the FDOE,programs with a reduction in funding due to the 80%Threshold Rule may have the opportunity to seek additional funding if attendance levels are increased,but will not be permitted to exceed the original funding level. Proof of increased student attendance(e.g.,daily student attendance lists)will be required. Statement of Operational Assurance The undersigned agency head(or authorized representative)understands that the Florida Department of Education has established risk thresholds based upon proposed levels of operation and daily student attendance. The agency understands that failure to operate at the proposed levels will result in a reduction of 21"CCLC funding for subsequent years of operation based upon the established funding equation under which this grant is funded. f /2'l 1?of o sf'�7a of Agency Head Date it APPENDIX D—FUNDING Funding Request Guide(s)(One for EACH proposed site) . -ONLY if proposing revisions to prior year operation Agency Profile Worksheet l 21st Century Community Learning Centers 2010-2011 Request for Application Appbndix D:Funding and Operation 21st CENTURY COMMUNITY LEARNING CENTERS AGENCY PROFILE 2010-2011 City of Dmia Batch 100 W.Daoia Beak Blvd. Dania Beach 33004 I a � City Govemmeot l elii Daanellf 954424.6M and 3613 aodikotl 954-596-9000 end 209 CaalYr Eleastary 0roard APPENDIX E—PROGRAM PERFORMANCE AND ACCOUNTABILITY i Deliverables(required) Training,Technical Assistance,and Dissemination (note if"not applicable') Student Performance(required) Service Delivery(required) Third Party Evaluator(note if"not applicable') 215`Century Community Learning Centers 2010-2011 Request for Application A) 0 > s V m •� cG rno a) o �� > V •m m c L C -c a a) ri tm 03 � � a� C (D Oc � m coo v� O ... >, .. >. 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CJ a E a a+ it it # r 41 R R it iF * * * �t t � m 0 U.0 LL a I I i 1 N 7 cr d C O a i c x c 3 i C N N 'a f6 � 10 .0 C +� p �n p N .0 w N Q G m C Q f0 O v m _p j U- M L- Cr %,.- .2 O c 00 a c o > to a, o vs M Y a, m 4 I C R w I APPENDix F—COMMUNITY AND FAITH-BASED ORGANIZATION INFORMATION List of current Board of Directors Copy of Current Operating Budget Copy of Current Audit Report(if applicable) 21 st Century Community Learning Centers 2010-2011 Request for Application 5/18/2009 City of Dania Beach, Florida-Official ... r c MIT$>a"Y-IS cox"iuwlly F.gTSYJii$ BwiAi s O NUNI SHOPICilS you we here:aorta>QN Services Citycommission Searoh the site... City Commission Mayor Anne Castro Mayo Anne Castro Vice Mayor C. K."Mac" McElyee fte Mayor C.K."Mac"McEMea Commissioner Robert Anton Commissioner Albert C. Coninissioner Robert Anton 'tones Commissioner Albert C Jones Commissioner Walter Duke Commission Agendas& Commissioner Walter Duke Minutes Cornnission Agendas&Minutes 2009 Election Information 2009 Election Information Fk.:rx+ • irie:.)Lk SNerriap • F13p Frtandty • Shell toa F%*id - PSS CL'xleirer Accessbity• (,myrght Fbwererl by WicIPM5 Fiaa::h IDi'N.Crania Ek113Ch E Wd Dann HeSell,Ft 330N Ph:954.924-FifS00 Fx:9.54.921•'LG04 www,ci.dania-beach.fl.us/index.aspx?... 1/1 City of Daia Bud is . RATo Comprehensive Annual Financial Report Fiscal Year Ended September 30, 2009 CITY OF DANIA BEACH,H FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED SEPTEMBER 30, 2009 TABLE OF CONTENTS PAGES INTRODUCTORY SECTION: Letter of Transmittal i-vii GFOA Certificate of Achievement viii List of City Officials ix Organizational Chart x FINANCIAL SECTION: Independent Auditors' Report 1-2 Management's Discussion and Analysis (Not Covered by Independent Auditors' Report) 3-16 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Assets 17 Statement of Activities 18 Fund Financial Statements: Balance Sheet - Governmental Funds 19 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 20 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 21 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 22 Statement of Net Assets - Proprietary Funds 23 Statement of Revenues, Expenses and Changes in Net Assets - Proprietary Funds 24 Statement of Cash Flows - Proprietary Funds 25-26 Statement of Fiduciary Net Assets - Pension Trust Funds 27 Statement of Changes in Fiduciary Net Assets - Pension Trust Funds 28 CITY OF DANIA BEACH, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED SEPTEMBER 30, 2009 TABLE OF CONTENTS (continued) PAGES Table 6 - Value of Taxable Property- Last Ten Fiscal Years 77 Table 7 - Direct and Overlapping Property Tax Rates - Last Ten Fiscal Years 78 Table 8 - Principal Property Taxpayers - Last Ten Fiscal Years 79 Table 9 - Property Tax Levies and Collections - Last Ten Fiscal Years 80 Table 10 - Ratios of Outstanding Debt by Type - Last Ten Fiscal Years 81 Table 11 - Ratios of General Bonded Debt- Last Three Fiscal Years 82 Table 12 - Direct and Overlapping Governmental Activities Debt 83 Table 13 - Legal Debt Margin Information- Last Ten Fiscal Years 84 Table 14 - Pledged-Revenue Coverage - Electric Utility Tax- Last Two Fiscal Years 85 Table 15 - Pledged-Revenue Coverage- Electric Franchise Fees - Last Five Fiscal Years 86 Table 16 - Demographic and Economic Statistics -Last Ten Fiscal Years 87 i Table 17 - Principal Employers - Current and One Year Ago 88 Table 18 - City Government Employees by Function/Program - Last Ten Fiscal Years 89 Table 19 - Operating Indicators by Function/Program- Last Ten Fiscal Years 90 Table 20 - Capital Assets Statistics by Function/Program - Last Ten Fiscal Years 91 COMPLIANCE SECTION: Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 92-93 Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular 94-95 Independent Auditors' Report to City Management 96-97 Schedule of Expenditures of Federal Awards and State Financial Assistance 98 Notes to the Schedule of Expenditures of Federal Awards and State Financial Assistance 99 Schedule of Expenditures of Local Financial Assistance 100 Schedule of Findings and Questioned Costs 101-102 City of Dania Beacfi Florida March 8, 2010 Mayor and Commission City of Dania Beach Dania Beach, FL 33004 Dear Mayor and Commissioners: Submitted herewith is the Comprehensive Annual Financial Report of the City of Dania Beach ("City") for the fiscal year ending September 30, 2009 as required by Chapter 218.39 of the Florida Statues and Chapter 10.550 of the Rules of the Auditor General of the State of Florida. The Finance Department of the City is responsible for the content of this report. We believe this report presents a fair presentation of the City's financial position and results of the operations at the City as measured by the financial activities of its various funds and all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs have been included. The City's independent auditors,Keefe,McCullough & Co., LLP have issued an unqualified opinion on the financial statements as presented herein. This report is prepared using the reporting model in accordance with the Governmental Accounting Standard Board (GASB) Statement 34, Basic Financial Statements - and Management's Discussion and Analysis. This reporting model contains a government-wide j perspective using the flow of economic resources and accrual basis of accounting. This perspective gives a better understanding of the financial operations and condition of the City. It eliminates the internal service fund (self-insurance fund) and account groups (general long term debt group and general fixed assets group). In addition, the City has previously implemented GASB Statement Number 37, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments(MD&A). This letter of transmittal is designed to complement MD&A and should be read in conjunction with it. The MD&A can be found on pages immediately following the Independent Auditor's Reports. Also implemented are Statement No. 38, Certain Financial Statement Note Disclosures; and Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Governmental Fund Financial Statements. GASB Statement No. 44, Economic Condition Reporting: The Statistical Section was implemented in fiscal i year 2006. The City is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act and OMB Circular A-133, Audits of State and Local Governments and the Florida Single Audit Act. Information related to this single audit (including the schedule of expenditures of federal awards, findings and questioned costs and auditor's reports on internal control and compliance) is included in the fourth section of the report. Also included are expenditures of state financial assistance programs with the Rules of the Auditor General of the State of Florida and management letter comments. i i The major funding source for General City Services is provided by annual property tax assessments. The City's taxable property values declined 5.4% in 2009 reflecting a major directional shift in the National, State and local economy. The tenuous economic climate and further anticipated declines in City taxable values will present a growing challenge to the City's financial condition in coming years. As in other cities around the country, Dania Beach has also experienced many home foreclosures and some delay in property development. In fiscal year ended September 30, 2009, the Community Development Department responded to approximately 1,700 land development inquiries and issued 2,436 building permits with a total value of $99,224,918. The Community Development Department estimates an additional 166 new housing units and 3.94 million square feet of commercial/industrial development will be realized over the next 5 years. A large part of this new development reflects substantial commercial plans for the City's downtown central area and I-95 corridor; a new library, parking garage and hotels are planned. Projected development over the next 5 years is estimated to have a taxable value in excess of$566 million dollars. With the airport expansion, the City faces the possibility of losing established residential neighborhoods, which include neighborhoods that provide ocean access and commercial uses resulting in a significant reduction in the City's property tax. Besides the irreplaceable personal loss that will be experienced by homeowners who are forced to relocate, the City will face a significant reduction in its tax base. In 2004 the State of Florida and Broward County passed a referendum for the operation of slot machines in four pari-mutuel sites, one of which, Dania Jai Alai is located in the City of Dania Beach. Boyd Gaming, the world's third biggest gaming entertainment corporation in the world has purchased the property with plans to construct a casino. However, due to the change in the rules of the legislature and the economy, the plans for the construction of the casino have been delayed. In March of 2008, the City engaged the first Community Redevelopment Director who reports directly to the CRA Board/City Commission. It is the intent of the Commission to revitalize the areas running parallel to US1 and its adjacent neighborhoods. The CRA and the City of Dania Beach are working hard to attract new businesses and new development while at the same time maintain its small town charm. In 2009, the City Commission and the CRA diligently worked with its residents and the business community to successfully get the CRA boundaries expansion approved by the Broward County Commission. With this expansion the City hopes to expand its revitalization efforts and attract more prominent businesses in the downtown corridor and surrounding areas of the City. MAJOR INITIATIVES The City of Dania Beach continues to adhere to its Mission Statement of "committed to providing a unique, small-town quality of living for all of its residents and guests. We do so by maintaining beautiful neighborhoods and vibrant commercial centers throughout the City while being fiscally responsible and having a diverse population and business community". During the fiscal year 2009, the City achieved many significant accomplishments in furtherance of the goals and objectives established by the City Commission. Some of the accomplishments are as follows: ➢ Purchased Agenda Maker and implemented paperless agendas for City Commission and CRA Board meetings ➢ Received $2.55 million American Recovery and Reinvestment Aid for the City's membrane water plant project. iii ✓ Neighborhood improvements which include traffic calming devices, sidewalks and lighting projects. ✓ At present the City is operating under three separate zoning codes, the City code, 1990 county zoning and 2001 county zoning at the annexed areas. Engaged consultants to rewrite to one code and should be completed in fiscal year 2010. ✓ Address the many complex issues that will impact the City as a result of the planned airport south runway extension. ✓ Review level of services to address the reduction of ad valorem tax revenues resulting from the overall decline of revenues attributed to the economy. FINANCIAL INFORMATION i i Accounting Controls City Management is responsible for establishing and maintaining an internal control structure that is designed to ensure that the City's assets are protected from loss, theft or misuse. Further, management ensures that adequate accounting data is compiled to allow for the preparation. of financial statements in conformity with accounting principles generally accepted in the United States of America. Internal control is designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use or disposition. The controls are also intended to provide assurance as to the reliabilityof financial records as related to the preparation of financial statements pep and accountability for assets. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits likely to be derived and that the evaluation of costs and benefits requires estimates and judgments by management. Staff in the Finance Department continually reviews and assesses the soundness and adequacy of all accounting and budgetary aspects of the City's financial system. Financial transactions and related data are examined for accuracy, completeness and authorization. Furthermore, data processing applications and systems are analyzed to ensure that necessary controls are in effect. In addition to these internal controls, annual financial audits are performed by independent certified public accountants. Single Audit The City received federal, state and county financial assistance and is responsible for ensuring that adequate internal control is in place to ensure compliance with applicable laws and regulations related to those programs. Internal control is subject to periodic evaluation by management. The City is required to undergo an annual single audit performed under the provisions of the US Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit Organizations and Chapter 10.550, Rules of the Auditor General, State of Florida. The information related to the Single Audit, including the schedule of expenditure of federal awards and state financial assistance, findings and recommendations, and auditors' reports on the internal control and compliance with applicable laws and regulations are included in Section 4 of the report. This report disclosed no significant deficiencies or material weaknesses in internal controls over financial reporting or any significant violations of applicable laws and regulations. Budgetary Controls The budgetary control adopted by the City of Dania Beach includes a legally adopted budget by the Commission for the General Fund, Special Revenue Funds,Enterprise Funds and Debt Service Funds. Without Commission approval, expenditures may not exceed v highest form of recognition for excellence in state and local government financial reporting. In order to be awarded a Certif icate of Achievement,the City published an easily readable and effic iently organized Comprehensive Annual Financial Report. This re port satisfied both generally accepted accounting principles and applic able legal requirements. A Certificate of Achievement is valid for one year only. We believe that the September 30, 2009, Comprehensive Annual Financial Report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. ACKNOWLEDGEMENTS A Comprehensive Annual Financial Report of this nature could not have been prepared without the dedicated efforts of the entire staff of the Finance Department. A special note of thanks is also extended to the auditing firm Keefe, McCullough & Co., LLP for the professional approach in conducting the independent audit of the City's financial records and transactions. In closing, we would like to express our appreciation to the City Commission for their leadership and continued support in the planning and conducting of the fiscal operations of the City. Without their support the preparation of this report would not have been possible. Respectfully submitted, I Mark Bates Director of Finance Nicki Satterfield Assistant Finance Director vii DANIA BEACH CITY OFFICIALS CITY COMMISSION Mayor: Anne Castro Vice Mayor: C. K. McElyea Commissioner: Robert Anton Commissioner: Walter Duke Commissioner: Albert Jones CITY MANAGER Robert Baldwin ASSISTANT FINANCE DIRECTOR Nicki Satterfield CONTROLLER Frank DiPaolo CITY AUDITORS Keefe, McCullough & Co., LLP ix FINANCIAL SECTION City of Dania Beach, Florida Management's Discussion and Analysis is not a required part of the basic financial statements,but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures,which consist principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming an opinion on the basic financial statements of City of Dania Beach, Florida. The introductory section, required supplementary information, combining and individual nonmajor fund financial statements, schedule of local financial assistance, and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The accompanying schedule of expenditures of Federal awards and state financial assistance is presented for purposes of additional analysis as required by U.S.Office of l Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations and the Florida Single Audit Act, and is also not a required part of the basic financial statements. The required supplementary information, combining and individual nonmajor fund financial statements, budgetary comparison schedules and the schedule of expenditures of Federal awards and state financial assistance have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. EEFE, MCCULLOUGH & CO., LLP Port Lauderdale, Florida March 8, 2010 i 2 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2009 The following table summarizes the major features of the City's financial statements: Fund Statements Government-wide Statement Governmental Funds Proprietary Funds Fiduciary Funds Scope Entire City government The activities of the City that Activities the City Instances in which the (except fiduciary funds) are not proprietary or fiduciary operates similar to City is the trustee or agent such as police,fire,parks private business such as for someone else's water and sewer system resources,such as retirement plans for employees Required ♦Statement of Net Assets ♦Balance Sheet ♦Statement of Net ♦Statement of Fiduciary financial ♦Statement of Activities ♦Statement of Revenues, Assets Net Assets statements Expenditures and ♦Statement of Revenues, ♦Statement of Changes in Changes in Fund Balance Expenses and Changes Fiduciary Net Assets in Fund Net Assets ♦Statement of Cash Flows Accounting Accrual accounting and Modified accrual accounting Accrual accounting and Accrual accounting and basis and economic resources focus and current financial resources economic resources economic resources focus measure- focus focus meat focus Type of All assets and liabilities, Only assets expected to be All assets and liabilities, All assets and liabilities, used up and liabilities that asset/ both financial and capital, come both financial and both short-term and long- liability and short-term and long- due during the year or soon capital and short-term term information term after,no capital assets included and long-term Type of All revenues and expenses Revenues for which cash is All revenues and All additions and deductions inflow/ during the year,regardless received during or soon after expenses during the during the year,regardless outflow of when cash is received or the end of the year,expenses year,regardless of when of when cash is received information paid when goods/services have been cash is received or paid or paid received and payment is due, during the year or soon thereafter GOVERNMENT-WIDE FINANCIAL STATEMENTS The focus of the government-wide financial statements is on the overall financial position and activities of the City of Dania Beach. Reporting is similar to that of a private-sector business. The City's government-wide financial statements include the statement of net assets and statement of activities. As described below, these statements do not include the City's fiduciary funds as resources of these funds cannot be used to finance the City's operations. However, the financial statements of the fiduciary funds are included in the City's fund financial statements as the City is financially accountable for those resources. 4 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2009 The City maintains twelve (12) individual governmental funds. Information is presented separately in the governmental fund balance sheet, governmental fund statement of revenues, expenditures and changes in fund balances for the General Fund and the Capital Projects Fund which are considered to be major funds. Information from the other governmental funds is combined into a dingle, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining statements on pages 60 and 61 of this report. The City adopts annual appropriated budgets for its General Fund,Capital Projects Fund,Tree Preservation Fund, Marina Operation Fund, Community Redevelopment Agency Fund, Building Permit Fund and Debt Service Fund. Budgetary comparison schedules have been provided for these funds to demonstrate compliance with the budgets on pages 56 and 64 through 69. The City's governmental fund financial statements are presented on pages 19 through 22. Proprietary Funds - The City maintains two different proprietary fund types. Enterprise Funds are used to report the same functions presented as business-type activities in the government- wide financial statements. The City uses enterprise funds to account for its water, sewer and stormwater operations. Proprietary funds provide the same type of information as the government-wide financial statements except in more details. The financial statements provide separate information for the Sewer and Stormwater Utility. 'Water, S The proprietary fund financial statements can be found on pages 23 through 26 of the report. Fiduciary Funds-The City reports pension trusts for its two defined benefit pension plans and Other Post-Employment Benefit Plan in the fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not included in the government-wide financial statement because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund statements can be found on pages 27 and 28 of this report and a more detailed description of the City's trust funds may be found in the notes to financial statements,pages 48 through 55. NOTES TO THE FINANCIAL STATEMENTS The notes to the financial statements provide additional information that is essential for a full understanding of the government-wide and fund financial statements. The notes to the financial statements can be found on pages 29 through 55 of this report. OTHER INFORMATION In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's progress in funding its obligations to provide pension benefits to its employees. This required supplemental information can be found on pages 58 and 59 of this report. 6 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2009 CHANGES IN NET ASSETS The following schedule is a summary of the fiscal year 2009 Statement of Activities with comparative information for fiscal year 2008, Governmental Activities Business-type Activities Total Revenues: 2009 2008 2009 2008 2OD9 2008 Program revenues: Charges for services $ 11,194,997 $ 9,894,489 $ 8,898,405 $ 8,279,187 $ 20,093,402 $ 18,173,676 Operating grants 279,490 448,122 - - 279,490 448,122 Capital grants contributions 650 166,553 - - 650 166,553 General revenues: Property taxes 16,798,253 17,452,748 - - 16,798,253 17,452,748 Utility taxes 4,212,067 4,332,499 - - 4,212,067 4,332,499 Franchise fees 2,282,918 2,306,262 - - 2,282,918 2,306,262 Intergovernmental 3,148,474 3,357,296 - - 3,148,474 3,357,296 Miscellaneous 455,861 233,861 455,861 233,861 Investment earnings 813,306 1,561,622 56,962 228,822 870,268 1,790,444 Total revenues 39,186,016 39,753,452 8,955,367 8,508,009 48,141,383 48,261,461 Expenses: General Government 9,040,937 8,874,100 - - 9,040,937 8,874,100 Public Safety 19,672,196 17,651,948 - - 19,672,196 17,651,948 Highway and Streets 2,780,790 2,710,987 - 2,780,790 2,710,997 Physical environment 2,208,629 2,493,452 - 2.208,629 2,493,452 Culture&Recreation 3,148,906 3,503,091 - 3,148,906 3,503,091 Community Redevelopment 661,950 231,915 661,950 231,915 Interest expense 548,514 605,738 - - 548.514 605,738 Water - - 2,683,359 4,305,175 2,683.359 4,305,175 Sewer - - 3,775,635 2,544,161 3,775,635 2,544,161 Stormwater - - 845,123 730,298 845,123 730,298 ,Total expenses 38,061,922 36,071,231 7,304,117 7,579,634 45,366,039 43,650,865 Increase in net assets before transfers 1,124,094 3,682,221 1,651,250 928,375 2,775,344 4,610,596 Transfers 542,358 487.960 (542,358) (487,960) - - Increase in net assets 1,666,452 4,170,181 1,108,892 440,415 2,775,344 4,610,596 Net assets,beginning of year 64,609,154 60,438,973 24,501,399 24,060,984 89,110,553 84,499,957 Net assets,ending of year $ 66,275,606 $ 64,609,154 $ 25,610.291 $ 24,501,399 $ 91,885,897 $ 89,110,553 GOVERNMENTAL ACTIVITIES Governmental activities increased the City's net assets by $ 1.67 million or 60.04 % of the total growth in net assets of the City. The reasons for the increase are as follows: • $ 1.37 million decrease in the governmental activities invested in capital assets net of related debt is due to the addition of new debt for the purchase of Parcel 109. • $4.41 million decrease in the restricted net assets is attributed to reserve for capital projects for completion of the Fire Station, and substantial completion of a public works facilities, a mausoleum, and various neighborhood improvements. 8 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2009 The pie chart below illustrates the program expenses for governmental activities for fiscal year 2009: Physical Environment, Culture& $2,208,629,6% Interest Expense, Recreation, $3,148,906,8% $548,514,1% i Highways&Streets, .,T. $2,780,790,7% Public Safety, $19,672,196,52% General Govemment, $9,040,937,24% Community Redevelopment, $661,950,2% BUSINESS-TYPE ACTIVITIES Business-type activities increased the City's net assets by $ 1,108,892, accounting for 40.0% of the total increase in the City's net assets. • The Water Fund produced an increase of$ 773,508 in net assets. This is due to approximately $ 528,000 in engineering consultant fees for projects and studies anticipated in FY 2009 that were not completed. Projects not completed have been reevaluated and budgeted as necessary in FY 2010. • The Sewer Fund experienced an increase in net assets of$ 196,296. This is partly attributed to the partial lifting of water restrictions with more consumption generating approximately $ 160,000 more in revenue. Also, the City purchases sewer treatment services from the City of Hollywood. The true up cost budgeted for FY 2009 was $ 326,000 less than originally estimated. • The Stormwater Fund experienced an increase of$ 139,088 in net assets. The City continued to digitize some of the properties which provide a more accurate record of equivalent residency unit (ERU) for stormwater assessment. An additional $ 100,000 has been recognized in fiscal year 2009 compared to fiscal year 2008 at the same rate of$ 23.00 per ERU. FINANCIAL ANALYSIS OF THE GOVERNMENTAL FUNDS The City of Dania Beach uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. 10 CITY OF DANIA BEACH FLO RIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2009 The amount of General Fund revenue by type, their percent of the total and the amount of change compared to last fiscal year are shown in the following schedule: Current Prior Year Year Variance Variance Actual Actual Amount Percent Ad valorem taxes $ 16,798,253 $ 17,452,748 $ (654,495) -4% Special assessments 2,772,620 2,542,334 230,286 9% Franchise fees 2,282,918 2,306,262 (23,344) -1% Utilitv taxes 4,212,067 4 32,499 12 Licenses and permits 921,170 1,730,787 (809,617) -47% Intergovernmental 3,148,474 3,357,296 (208,822) -6% Charges for services 3,834,064 3,680,100 153,964 4% Fines and forfeitures 424,115 663,781 (239,666) -36% Interest 748,574 1,401,104 (652,530) -47% Grants 13,531 377 13,154 3489% Miscellaneous 1,231,755 1,033,556 198,199 19% Revenues Operating revenues in the General Fund amounted to$36,387,541, a decrease of$2,113,303 when compared to fiscal year 2008. The decrease in ad valorem taxes is attributed to House Bill 1B passed by the Florida legislature which requires local governments to generate the same amount of ad valorem tax revenue generated in FY 2007-08 minus 0-9% depending on the per capita taxes levied in 2001 and 2006. Furthermore,the reduction in property values due to the state of the economy has also impacted ad valorem assessments. For fiscal year 2009, the City had to roll back the millage rate to 5.7269 but adopted a millage rate of 5.4044 for 2009. In fiscal year 2009, City development increased slightly with the construction of several major hotels resulting in$ 446,000 in impact fees which is representative of the increase in special assessment over the prior year. The decrease interest earnings are a direct result of the current economic conditions and the investment rates being offered in today's environment. The increase in charges for services is attributed to increase EMS transport activities of$ 126,000., The reduction in fines and forfeitures is mainly attributed to a reduction in judgment and fines for parking and motor vehicle violations. The reduction in licenses and permits is a result of the Building Permit Fund being converted to a Special Revenue Fund Expenditures Current Prior Year Year Variance Variance Actual Actual Amount Percent Current: General government $ 7,015,547 $ 8,043,041 $ (1,027,494) -13% Public safety 19,171,848 17,354,468 1,817,380 10% Highways and streets 1,442,391 1,463,148 (20,757) -1% Physical environment 2,502,094 2,415,094 87,000 4% Culture and recreation 2,341,343 2,305,887 35,456 2% Debt service: Principal 112,940 113,490 (550) 0% Interest 16,217 22,635 (6,418) -28% 12 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2009 The significant variance between the General Fund amended budget and year-end actual are as follows: • Salaries and fringe benefits from personnel vacancies for Community Development Division created a savings of approximate $97,000 $ 50,000 allocated for airport related expenses was not spent • Election expenses were $ 50,700 less than anticipated. • Auditing services of$20,000 were budgeted for an outside audit of the Pier Restaurant which was determined not to be beneficial to perform. • Contingency of$ 524,395 was not spent during the fiscal year. • Profession services for Griffin Road corridor, central traffic study and the comprehensive plan rewrite were not completed.in fiscal year 2009. They are expected to be completed in fiscal year 2010. i i CAIPITAL ASSETS AND DEBT ADMINISTRATION Capital Assets The City of Dania Beach capital assets for its governmental and business-type activities as of p drepresenting SSeptember 30, 2009, amounts to $ 70,769,944 (net of accumulated increase of$ 4,184,218 over last year's balance at September 30, 2008reciation This inve st nt in capital 'assets includes land, construction in progress, buildings and improvements, infrastructure, utility ,system, furniture, fixtures and equipment. Capital Assets (Net of Depreciation) Onvemmental Activities Rncittics-type Activities Tnhel 2009 _ 20OR 2009 2(m 2009 2009 IaAd S 16,184,221 $ 16,184,221 $ 220976 $ 220.976 $ 16,405,197 $ 16,405,197 utility swum 0 0 16,418913 16,792270 16,418913 16,792a70 13yildinas 10,849,995 8,297.154 4,275,788 395,402 15,125,783 8,692,556 Bquioment 1,590,717 1,771,419 256,111 346,282 1846,828 2,117,701 h*amcture 15,441,423 15,757,002 0 0 15 441,423 15,757,002 nsttuction-in-woum 1,847,080 1y31,434 3,684,720 4,989,566 5,531,800 6,821,OW S 45,913,436 $ 43,941230 $ 24,856508 $ 22,644,496 $ 70,769,W $ 66,585,726 Major capital asset events during the fiscal year included: • 100% completion of the City Hall roof repairs. • 100% completion of Fire Station 93. • 89% completion of the Southwest Community Center • 94% completion of Linear Park Improvements • 89% completion of Mausoleum i • 98% completion of water tank and high service pump. i • 60% completion of Lift Station rehabilitation project • 85% completion of the Public Services Facility Compound • 85% completion of the Public Services Fuel Station 100% completion of water main NW 7'Ave & NE 2nd • Engineer designs for other water and sewer infrastructure improvements which includes lift stations rehabilitation. i j 14 CITY OF DANIA BEACH, FLORIDA MANAGEMENT'S EMENT S DISCUSSION AND ANALYSIS September 30, 2009 The current state of the economy has resulted in a decrease in property values and their assessment values. It is projected th P perty e decline in values m P � may be in excess of 10% for various onions of Broward County. Preliminary estimates for fiscal year 2010 for Dania Beach are forecast at 13.63% CONTACTING THE CITY'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, and investors and creditors with a general overview of the City's finances and to demonstrate the City's accountability. Questions concerning any information provided in this report or requests for additional information should be addressed to Finance Department, 100 West Dania Beach Boulevard, Dania Beach, FL 33004. i a 16 CITY OF DANIA BEACH, FLORIDA STATEMENT OF NET ASSETS September 30, 2009 i Business- Governmental Type Activities Activities Total ASSETS: Cash, cash equivalents and investments $ 33,637,858 $ 5,400,046 $ 39,037,904 l4eceivables: 402 236 Franchise, utility, and other taxes 1,402,236 - 1, Customer/other, net 401,498 1,002,366 1,403,864 Due from other governmental agencies 678,905 951,429 1,630,334 Inventories 42,469 - 42,469 Prepaids 740,376 97,924 838,300 Property held for resale 342,340 - 342,340 Net pension asset 300,038 - 300,038 I`1et OPEB asset 126,730 - 126,730 Restricted assets: - - Cash, cash equivalents and investments 1,542,063 2,301,056 3,843,119 Capital assets not being depreciated 18,031,301 3,905,696 21,936,997 Capital assets being depreciated, net 27,882,135 20,950,812 48,832,947 Total assets 85,127,949 34,609,329 119,737,278 LIABILITIES: Accounts payable and accrued liabilities 1,955,493 876,637 2,832,130 Deposits 116,625 252,890 369,515 bue to other governmental agencies 13,425 - 13,425 Unearned revenue 504,532 - 504,532 Claims and judgments payable 73,550 - 73,550 Other liabilities 273,701 - 273,701 Noncurrent liabilities: - Due within one year 1,161,823 64,921 1,226,744 Due in more than one year 14,753,194 7,804,590 22,557,784 Total liabilities 18,852,343 8,999,038 27,851,381 NET ASSETS: Invested in capital assets, net of related debt 32,183,331 17,305,168 49,488,499 Restricted for: - Renewal and replacement - 375,000 375,000 Comprehensive plan 1,010,224 175,000 1,185,224 Impact fees 1,878,326 1,878,326 Institutional investment trust 174,168 5,515 179,683 Social services 710,191 - 710,191 Debt service 234,283 804,948 1,039,231 Law Enforcement 157,377 - 157,377 Capital projects 444,768 - 444,768 Unrestricted 31,361,264 5,066,334 36,427,598 Total net assets $ 66,275,606 $ 25,610,291 $ 91,885,897 The accompanying notes to financial statements are an integral part of these statements. 17 CITY OF DANIA BEACH FLORIDA BALANCE SHEET GOVERNMENTAL FUNDS September 30, 2009 Other Total Capital Governmental Governmental ASSETS: General Projects Funds Funds Cash,cash equivalents and investments $ 24,660,062 $ 4,225,484 $ 4,752,312 $ 33,637,858 Receivables: Franchise,utility and other taxes 1,402,236 - - 1,402,236 Customerlother,net 350,115 - 51,383 401,498 Due from Grants Fund 209,720 - - 209,720 Due from other governmental agencies 409,182 - 269,723 678,905 Interfund loan receivable 142,289 - - 142,289 Inventories 42,469 - - 42,469 Prepaids 710,097 - 30,279 740,376 Property held for sale 342,340 - - 342,340 Restricted assets: Cash,cash equivalents and investments - 1,307,793 234,270 1,542,063 Total assets $ 28,268,510 $ 5,533,277 $ 5,337,967 $ 39,139,754 LIABILITIES AND FUND BALANCES: Liabilities: Accounts payable and accrued liabilities $ 1,109,173 $ 582,033 $ 264,287 $ 1,955,493 Due to General Fund - - 209,720 209,720 Due to other governmental agencies 1,008 - 12,417 13,425 Interfund loan payable - - 142,289 142,289 Deposits 87,915 - 28,710 116,625 Claims and judgments payable 73,550 - - 73,550 Deferred revenue 456,519 - 48,013 504,532 Other liabilities 273,701 - - 273,701 Total liabilities 2,001,866 582,033 705,436 3,289,335 Fund balances: Reserved for: Encumbrances 7,379 - 2,351,170 2,358,549 Inventories 42,469 - - 42,469 Prepaids 710,097 - - 710,097 Donations 15,000 - - 15,000 Institutional investment trust 174,168 - - 174,168 Capital projects - 444,768 - 444,768 Government grant programs - - 14,539 14,539 Social services - - 710,191 710,191 Physical development - - 1,249,647 1,249,647 Debt service - - 234,283 234,283 Culture and recreation - - 15,534 15,534 Law enforcement - - 157,377 157,377 Police impact fees 231,988 - - 231,988 Fire impact fees 300,085 - - 300,085 Administrative impact fees 180,090 - - 180,090 Recreation/open space impact fees 303,416 - - 303,416 Comprehensive plan 1,010,224 - - 1,010,224 Unreserved: Designated for airport litigation 467,534 - - 467,534 Designated for furs department capital projects 990,926 - - 990,926 Designated for claims reserves 1,945,047 - - 1,845,047 Designated for disaster recovery 1,869,461 - - 1,869,461 Designated for capital projects - 4,506,476 - 4,506,476 Undesignated 18,118,760 - (100,210) 18,018,550 Total fund balances 26,266,644 4,951,244 4,632,531 35,850,419 Total liabilities and fund balances $ 28,268,510 $ 5,533,277 $ 5,337,967 $ 39,139,754 The accompanying notes to financial statements are an integral part of these statements. 19 CITY OF DANIA BEACH, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS For the Year Ended September 30, 2009 Other Nonmajor Total Capital Governmental Governmental General Projects Funds Funds REVEjfUES: Property taxes $ 16,798,253 $ - $ - $ 16,798,253 Spectral assessments 2,772,620 - - 2,772,620 Franchise fees 2,282,918 - - 2,282,918 4,212,067 - 4,212,067 Utif 921,170 - 2,000,916 2,922,086 LiceyYexn permits Intergovernmental 3,148,474 - - 3,148,474 Cges for services 3,834,064 - 256,667 4,090,731 Fi and forfeitures 424,115 - 30,985 455,100 Inveptment earnings 748,574 54,227 10,505 813,306 Grants 13,531 - 247,949 261,480 Contributions - - 18,660 18,660 Miscellaneous 1,231,755 103,627 81,501 1,416,883 i Total revenues 36,387,541 157,854 2,647,183 39,192,578 EXPENDITURES: Current: General government 7,015,547 270,792 1,318,149 8,604,488 Pbblic safety 19,171,848 96,508 158,805 19,427,161 Highways and streets 1,442,391 58,513 10,819 1,511,723 P�ysical environment 2,502,094 157,307 - 2,659,401 Cbmmunity redevelopment - - 661,950 661,950 Culture and recreation 2,341,343 57,814 572,564 2,971,721 Capital outlay - 3,784,234 - 3,794,234 Debit service: Pfincipal 112,940 573,549 225,000 911,489 Interest and fiscal charges 16,217 130,540 402,446 549,203 Total expenditures 32,602,380_ 5,129,257 3,349,733 41,081,370 Excess(deficiency)of revenues over expenditures 3,785,161 (4,971,403) (702,550) (1,888,792) OTHER FINANCING SOURCES(USES): Note proceeds 2,334,200 2,334,200 Transfers in 576,870 2,857,572 1,296,030 4,730,472 Transfers out (4,153,602) - (34,512) (4,188,114) Total other financing sources(uses) (3,576,732) 2,857,572 3,595,718 2,876,558 Net change in fund balance 208,429 (2,113,831) 2,893,168 987,766 FUND BALANCES,BEGINNING OF YEAR 26,058,215 7,065,075 1,739,363 34,862,653 FUND BALANCES,END OF YEAR $ 26,266,644 $ 4,951,244 $ 4,632,531 $ 35,850,419 The accompanying notes to financial statements are an integral part of these statements. 21 CITY OF DANIA BEACH FL ORIDA STATEMENT OF NET ASSETS PROPRIETARY FUNDS September 30, 2009 Business-Type Activities-Enterprise Funds ASSETS: Water Sewer tormwater Totals Current assets: Cash,cash equivalents and investments $ 3,480,629 $ 336,767 $ 1,582,650 $ 5,400,046 Receivables,net 465,123 537,243 1,002,366 Due from other governmental agencies 354,445 456,490 140,494 951,429 Prepaids and other assets 48,699 33,983 15,242 97,924 Total current assets 4,348,896 1,364 483 1,738,386 7,451,765 Noncurrent assets: Restricted cash,cash equivalents and investments 1,230,892 1,070,164 - 2,301,056 Capital assets not being depreciated 1,304,989 2,130,737 469,970 3,905,696 Capital assets being depreciated,net 11,368,942 3,508,191 6,073,679 20,950,812 Total noncurrent assets 13,904,823 6,709,092 6,543,649 27,157,564 Total assets 18,253,719 8,073,575 8,282,035 34,609,329 LIABILITIES: Current liabilities: Accounts payable and accrued liabilities 367,503 418,422 90,712 876,637 Deposits 252,890 - - 252,890 Current portion of notes payable - - 17,195 17,195 Current portion of compensated absences 27,026 11,992 8,708 47,726 Total current liabilities 647,419 430,414 116,615 1,194.448 Noncurrent liabilities: Compensated absences 153,145 67,956 49,344 270,445 Notes payable - - 34,545 34,545 State revolving loans 6,093,510 1,196,136 209,954 7,499,600 Total noncurrent liabilities 6,246,655 1,264,092 293,843 7,804,590 i, Total liabilities 6,894,074 1,694,506 410,458 8,999,038 NET ASSETS: Invested in capital assets, net of related debt 6,580,421 4,442,792 6,281,955 17,305,168 Restricted for: Institutional investment trust 3,689 1,826 - 5,515 Renewal and replacement - 375,000 - 375,000 Impact fees 828,912 1,049,414 - 1,878,326 Comprehensive plan - 175,000 - 175,000 Debt Service 224,101 580,847 - 804,948 Unrestricted 3,722,522 (245,810) 1,589,622 5,066,334 Total net assets $ 11,359,645 $ 6,379,069 $ 7,871,577 $ 25,610,291 The accompanying notes to financial statements are an integral part of these statements. 23 i CITY OF DANIA BEACH, FLORIDA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS For the Year Ended September 30, 2009 i Business-type Activities-Enterprise Funds Water Sewer Stonnwater Totals Cash flows from operating activities: Receipts from customers and users $ 3,621,079 $ 4,064,793 $ 998,697 $ 8,684,569 Payments to employees (1,126,088) (644,422) (650,974) (2,421,484) Payments to suppliers (822,645) (3,178,943) 74,230 (3,927,358) Net cash provided by operating activities 1,672,346 241,428 421,953 2,335,727 Cash flows from non-capital financing activities: Transfers to other funds (272,265) (240,093) (30,000) (542,358) Net cash used in non-capital financing activities (272,265) (240,093)_ (30,000) (542,358) Cash flows from capital and related financing activities: Purchases of capital assets (1,143,703) (1,576,438) (260,036) (2,980,177) Proceeds from state revolving funds 26,254 - - 26,254 Principal paid on long-term debt (316,642) (18,734) (18,729) (354,105) Itkerest paid on long-term debt (152,701) (13,152) (4,628) (170,481) i Net cash provided by capital and related financing activities (1,586,791) (1,608,324) (283,393) (3,478,508) Cas�flows from investing activities: Ipvestmentearnings 28,622 12,826 15,514 56,962 i Net cash used by investing activities 28,622 12,826 15,514 56,962 Net increase(decrease)in cash,cash equivalents and investments (158,088) (1,594,163) 124,074 (1,628,177) CASH,CASH EQUIVALENTS AND INVESTMENTS,beginning 4,869,609 3,001,094 1,458,576 9,329,279 CA H,CASH EQUIVALENTS AND INVESTMENTS,emling $ 4,711,521 $ 1,406,931 $ 1,582,650 $ 7,701,102 REC-ONCILIATION TO STATEMENT OF Nitr ASSETS: gash,cash equivalents and investments $ 3,480,629 $ 336,767 $ 1,582,650 $ 5,400,046 Restricted cash,cash equivalents 3tnd investments 1,230,892 1,070,164 - 2,301,056 Cash,cash equivalents and investments,ending $ 4,711,521 $ 1,406,931 $ 1,582,650 $ 7,701,102 The accompanying notes to financial statements are an integral part of these statements. 25 CITY OF DANIA BEACH, FLORIDA STATEMENT OF FIDUCIARY NET ASSETS PENSION TRUST FUNDS September 30, 2009 ASSETS: Investments, at fair value: Money market funds $ 3,689,133 Mutual funds 12,338,241 Common stocks 17,572,318 Corporate and foreign bonds 3,458,849 Government securities 3,204,885 Real estate trust 1,832,220 DROP plan participant investments 481,505 Total investments 42,577,151 Receivables: Employee 138,139 Employer 386,730 Accrued interest receivable 72,173 Due from other governmental agencies 14,266 Due from broker for securities purchased 149,128 Loans to DROP participants 19,295 Total receivables 779,731 Prepaids 57,471 Total assets 43,414,353 LIABILITIES: Accounts payable 65,467 Due to broker for securities purchased 140,308 Due to DROP participants 2,624,054 Deferred state contributions 185,439 Total liabilities 3,015,268 NET ASSETS: Held in trust for pension benefits $ 40,399,085 The accompanying notes to financial statements are an integral part of these statements. 27 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 1 - ORGANIZATION AND OPERATIONS j The City of Dania Beach, Florida (the "City") located in Broward County, is a political subdivision of the State of Florida. The legislative branch of the City is composed of a five-member elected commission. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of �olicy. The execution of such policy is the responsibility of the commission-appointed City Manager. In addition to the general government function, the City provides its residents with public works, public safety(police and fire), culture and recreation,building,zoning and planning functions,water, sewer and stormwater management. The financial statements of the City have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental liccounting and financial reporting principles. NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES i Reporting entity: The financial statements were prepared in accordance with government accounting standards which establishes standards for defining and reporting on the financial reporting entity. The definition of the financial reporting entity is based upon the concept that elected officials are accountable to their constituents for their actions. One of the objectives of financial reporting is to provide users of financial statements with a basis for assessing the accountability of the elected officials. The financial reporting entity consists of the primary government,organizations for which the primary government is financially accountable, and other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. The City is financially accountable for a component unit if it appoints a voting majority of the organization's board and it is able to impose its will on that organization or there is a potential for the organization to provide specific financial :benefits, or impose specific financial burdens on the City. The Dania Beach Community Redevelopment Agency(CRA) is governed by the CRA Board which is also the City Commission. Although it is legally separate from the City,the CRA is reported as part of the primary government because its sole purpose is to finance and redevelop the City's designated redevelopment areas. The CRA is reported within the special revenue fund type using the blended method. Government-wide and fund financial statements: The government-wide financial statements(i.e., the statement of net assets and the statement of activities)report information on all of the non-fiduciary activities of the City. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from 'business-type activities, which rely to a significant extent on fees and charges for services. 29 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) The Stormwater Fund accounts for the infrastructure and operations of stormwater transportation, which is funded through user charges. Additionally, the City reports the following fund type: The Pension Trust Funds account for the activities of the General Employees Retirement System, the Police and Firefighter's Retirement System and OPEB Trust Plan. These funds accumulate resources for pension benefit payments to qualified employees and other post-employment benefits for qualified retirees. Private sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both the government-wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private sector guidance for their business-type activities, subject to the same limitation. The City has elected not to follow subsequent private sector guidance. As a general rule, the effect of interfund activity has been eliminated from the government- wide financial statements. Exceptions to this general rule are charges between the City's water and sewer function and various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services or privileges provided, 2)operating grants and contributions,and 3)capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the City's water, sewer and stormwater enterprise funds are charges to customers for sales and services. The water and sewer funds also recognize as operating revenue the portion of tap fees intended to recover the cost of connecting new customers to the system. Operating expenses for the enterprise funds include the cost of sales and services, administrative expenses, and deprecation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. .When both restricted and unrestricted resources are available for use, it is City policy to use restricted resources first, and then unrestricted resources as needed. Assets, liabilities and net assets or equity: 1. Deposits and Investments: The City's cash and cash equivalents are considered to be cash on hand, time and demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition and investments with the State Board Investment Pool. 31 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. 4. Restricted Assets: Certain assets of the Debt Service and Capital Projects Funds have been classified as b a bond indenture agreement for restricted because then use is completely restrictedy agr the City's debt service requirements. Certain gas tax and recreation, fire, police and administrative impact fee revenues in the General Fund must be set aside to finance the capital costs of additional and expanded facilities needed to serve new developments. Impact fees collected in the Water and Sewer Funds are also restricted for costs associated with improvements to the systems that will provide for increased capacity as well as the expansion of the system. In addition, revenues have been restricted for costs associated with sewer system studies. The assets associated with these revenues have been classified as restricted. 5. Capital Assets: Capital assets, which include land,buildings and improvements, furniture,fixtures and equipment,construction in progress, infrastructure(e.g., roads,bridges,sidewalks and similar items) and utility systems are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. The City defines capital assets as assets with an initial, individual cost of more than$ 1,000 and an estimated useful life in excess of one year. For infrastructure assets the City defines capital assets with an initial cost of more than$ 10,000 and an estimated life in excess of five years. Purchased or constructed assets are recorded at historical cost or estimated historical cost. Donated capital assets are recorded at estimated fair market value at the date of donation. Major outlays for capital assets and improvements are capitalized as projects are constructed. The costs of normal maintenance and repairs that do not add value to the asset or materially extend its useful life are not capitalized. Capital assets of the City are depreciated using the straight line method over the following estimated useful lives: Building and improvements 10-40 years Infrastructure 20-30 years Utility system 5-50 years Furniture, fixtures and equipment 3-10 years 6. Compensated Absences: It is the City's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. An employee may, on an annual basis, or upon termination, cash in a portion of these unused benefits. Vacation and sick pay benefits are accrued when incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported and recorded in governmental funds only if they have matured, for example,as a result of employee resignation and retirements. When the liability is liquidated it is expended/expensed in the General Fund and the Enterprise Fund. 33 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 3 - DEPOSITS AND INVESTMENTS De osits: In addition to insurance provided by the Federal Depository Insurance Corporation,all deposits are held in banking institutions approved by the State Treasurer of the State of Florida to hold public funds. Under Florida Statutes Chapter 280, Florida Security for Public Deposits Act, the State Treasurer requires all Florida qualified public depositories to deposit with the Treasurer or other banking institution eligible collateral. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. Accordingly, all amounts reported as deposits are insured or collateralized with securities held by the entity or its agent in the entity's name. Investments: The City is authorized to invest in obligations of the United States Treasury, its agencies, instrumentalities and the Local Government Surplus Funds Trust Fund administered by the State Board of Administration. The investments follow the investment rules defined in Florida Statutes Chapter 215. The investment policy defined in the statutes attempts to promote, through state assistance, the maximization of net investment earnings on invested surplus funds of local units of governments while limiting the risk to which the funds are exposed. The City invests surplus funds in an external investment pool, the Local Government Surplus )Funds Trust Fund (the "State Pool"). The State Pool is administered by the Florida State Board of Administration ("SBA"), who provides regulatory oversight. The SBA previously reported that the State Pool was exposed to potential risks due to indirect exposure in the sub-prime mortgage financial market. Consequently, the SBA placed some restrictions on how participants could access portions of their surplus funds and ultimately restructured the State Pool into two separate pools("Florida PRIME" and "Fund B"). The Florida PRIME has adopted operating procedures consistent with the requirement for a 20-like fund. The City's investment in the Florida PRIME is reported at amortized cost. The fair value of the position in the pool is equal to the value of the pool shares. The Fund B is reported at fair value, determined by the fair value per share of the pool's underlying portfolio. Investments - City: As of September 30, 2009,the City of Dania Beach, Florida had the following investments and maturities: Investment Maturities(In Years) Fair Less Value Than 1 1-5 6-10 Florida PRIME $ 14,802,029 $ 14,802,029 $ - $ - Fund B 362,757 - - 362,757 Certificates of deposit 20,398,632 19,398,632 11000,000 - Governmental agency notes 3,974,160 - 1,997580 1,976,580 Total $ 39,537,578 $ 34,200,661 $ 2,997,580 $ 2,339,337 35 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 3 - DEPOSITS AND INVESTMENTS (continued) Investment Maturities(In Years) Fair s ore Value Than 1 _ 1-5 _ _ 6-10 Than 10 United States Government 644,977 401,553 621,861 notes and bonds 1,668,391 Corporate and foreign bonds 3,240,359 134,671 976,150 1,038,084 1,0917,454 Municipal bonds 67,225 6 ,225 Total $ 6,663,734 $ 134,671 $ 1,746,205 $ 1,5�79,858 $ 3,203.E Interest rate risk Interest rate risk refers to the portfolio's exposure to fair value losses arising from increasing i interest rates. The Plans do not have a formal investment policy that limits investment maturities as a means of managing its exposure to market value losses arising from increasing interest rates. Credit risk State law limits investments in bonds, stocks or other evidences of indebtedness issued or guaranteed by a corporation organized under the laws of the United States, any state or organized territory of the United States, or the District of Columbia, unless the corporation is listed on any one or more of the recognized national stock exchanges or on the National Market System of the NASDAQ Stock Market and in the case of bonds only, holds a rating in one of the three highest classifications by a major rating service. The Police and Firefighters Plan investments subject to credit risk were rated by Moody Investors Services as follows: Fair Value Aaa $ 2,026,830 Aal 19,822 Aa2 302,920 Aa3 148,986 Al 222,092 A2 582,192 A3 416,794 B2 94,445 Baal 140,994 Baa2 250,334 Baa3 151,786 Not rated 2,306,539 Total $ 6,663,734 37 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 5 - INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS The composition of interfund balances as of September 30, 2009 is as follows: Receivable Payable Fund Fund Amount General Fund Marina Fund $ 142,289 General Fund Grants Fund $ 209,720 The Marina Fund advance from the General Fund for $ 142,289 represents a borrowing for operating expenditures that will be repaid in future years. The remaining balances between funds result mainly from the time lag between the dates that 1)interfund goods and services are provided or reimbursable expenditures occur, 2) transactions are recorded in the accounting system, and 3) payments between funds are made. Interfund transfers Transfers In General Capital Transfers Out: Fund Projects Nonmajor Total General Fund $ - $ 2,857,572 $ 1,2%,030 $ 4,153,602 Nonmajor Funds 34,512 - 34,512 Water Fund 272,265 - 272,265 sewer Fund 240,093 - - 240,093 Stormwater Fund 30,000 - 30,000 i Total transfers out $ 576,870 $ 2,857,572 $ 1,296,030 $ 4,730,472 Transfers are used to 1)move revenues from the fund with collection authorization to the Debt Service Fund as debt service principal and interest payments become due, 2)move restricted amounts from borrowings to the debt service fund to establish mandatory reserve accounts, 3) move unrestricted General Fund revenues to finance various programs that the government must account for in other funds in accordance with budgetary authorizations. NOTE 6 - CAPITAL ASSETS Capital asset activity for the year ended September 30, 2009 was as follows: Balance, Balance, Beginning End of Governmental activities: of Year Increases Decreases Year Capital assets,not being depreciated: Land $ 16,194,221 $ $ - $ 16,184,221 Construction in progress 1,931,434 1,847,080 1,931,434 1,847,080 Total assets,not being depreciated 18,115,655 1,847,080 1,931,434 18,031,301 Capital assets,being depreciated: Buildings and improvements 10,988,412 3,031,633 3,790 14,016,255 Furniture,fixtures and equipment 6,299,990 162,555 36,129 6,426,416 Infrastructure 33,178,073 1,198,847 - 34,376,920 Total capital assets,being depreciated 50,466,475 4,393,035 39,919 54,819,591 39 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 i NOTE 6 -CAPITAL ASSETS (continued) Business-type activities: General government $ 1,145 Physical environment 773,930 Total depreciation expenses - business-type activities $ 775,075 NOTE 7 - LONG-TERM DEBT The following is a summary of changes in long-term debt of the City for governmental activities for the year ended September 30, 2009: Balance, Balance, Due Beginning End of within of Year Additions Deletions Year One Year Governmental activities: Bolds,notes and capital leases payable: 90,000 $ 2,270,000 $ 90,E Sales tax revenue bonds $ 2,360,000 $ - $ General obligation bonds 6,405,000 - 135,000 6,270,000 670,801 Notes payable 4,037,556 2,334,200 646,017 5,725,739 670,801 Capital leases payable 40,470 - 40,470 - - Less deferred amounts: Bond premium 18,612 690 17,922 Bond issuance costs (112,973) - (4,185) (108,788) - Total bonds, notes and capital leases payable* 12,748,665 2,334,200 907,992 14,174,873 90D,801 Other liabilities: Compensated absences payable 1,751,739 1,040,152 1,051,747 1,740,144 261,022 Total other liabilities 1,751,739 _ 1,040,152 1,051,747 1,740,144 261,0?2 Long-term liabilities $ 14,500,404 $ 3,374,352 $ 1,959,739 $ 15,915,017 $ 1,161,823 �_>ss *Debt issued for capital purposes Bonds Payable The City previously issued $ 3,255,000 of Sales Tax Revenue Bonds. The proceeds of the Series 1994 Bonds were used to (i) make a deposit to an interest account to pay capitalized interest on the Bonds, (ii) retire the Series 1993 Sales Tax Revenue Bonds totaling approximately$741,714, (iii)make a deposit in the Construction Fund for the construction of a municipal fishing pier, (iv) make a deposit into a reserve account. The Bonds are due in varying annual installments through 2025. Annual bond interest rates vary from 3.2% to 5.0 h. The Bonds are limited obligations of the City payable solely from sales tax revenues. The City previously issued$6,800,000 General Obligation Bonds to fund the construction of a fire station in the annexed area,parks and recreation centers improvements, and neighborhood improvements for lighting projects, sidewalk improvements and traffic calming devices. 41 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 7 - LONG-TERM DEBT (continued) The City previously entered into a loan agreement in the amount of$ 822,500 for the financing of construction of the Frost Park Recreation Center improvements. The loan is payable in semi-annual payments of$41,125 including interest at 3.625% through June 2014, 411,250 The City previously issued a promissory note in the amount of $ 1,050,000 to pay for the City $ 650,000 promissory note originally issued for the construction of the fishing pier restaurant and to pay for additional capital costs in connection with such construction. The note is payable in semi-annual payments of $ 69,698 bearing interest at 5.72% through September 2015. 699,612 The City previously issued a promissory note in the amount of $ 1,466,640 to pay for the renovation, expansion and equipping of the City Hall Complex and related costs. The note is payable in semi-annual payments of$89,998 bearing interest at 4.07% through June 2016. 1,086,811 The City entered into an interlocal agreement with Broward County to borrow an amount up to $ 6,345,866 for eligible projects in the County Redevelopment Capital Program. The City received the first draw in the amount of$ 2,334,200 for the purchase of Parcel 109. The loan is held to conditions requiring the City to complete the project within five years of the fast draw and to demonstrate a net increase in the tax base of the Community Redevelopment Area. If the conditions are met the note will be forgiven using a predetermined schedule. If the conditions are not met the note will be payable to the County over a fifteen-year period commencing at the end of the initial five-year interest-free period with interest at the Municipal Market Data (MMD) "A" revenue bond rate in effect at the time repayment begins. 2,334,200 $ 5,725,739 I 43 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 7 -LONG-TERM DEBT (continued) State Revolving Loans Payable - Enterprise Funds During the year and in previous years, the City entered into loan agreements with the State Department of Environmental Protection's Clean Water State Revolving Fund Loan Program and Drinking Water State Revolving Fund Loan Program to borrow up to$8,058,570. As of September 30, 2009, the City has $ 7,499,600 outstanding which it has borrowed to finance the planning, design and construction of water, wastewater and stormwater infrastructure improvements. The City is required to maintain rates and charges for the services furnished by the water, sewer and stormwater systems which will be sufficient to provide revenues equal to or exceeding 1.15 times the sum of the semi-annual loan payments(debt service). The loans are payable in semi-annual payments upon completion of the projects. The amount of semi- annual payments will be calculated based on the actual amount of the principal drawn under the agreements, as well as associated capitalized interest and loan issuance cost. These amounts will not be determined until each project is completed; therefore, an amortization schedule is not available at this time. The financing interest rates and principal amounts of the loans are as follows: Fund Rate Amount Water Fund 2.600% $ 2,293,680 2.640% 1,272,175 2.750% 2,527,654 Sewer Fund 1.350% 549,851 1.060% 310,300 0.955% 291,261 1.905% 44,724 Stormwater Fund 1.350% 209,955 $ 7,499,600 Operating Leases The City leases parcels of real estate to private corporations. The leases, classified as operating leases, expire in years 2014, 2016 and 2040. The marina lease and the pier restaurant lease are subject to contingency rentals, which are calculated as a percentage of Foss receipts. In addition,the City leases its pier facilities on a month-to-month basis. Rental i income of$ 507,049 is included as miscellaneous revenue in the General Fund. i I I 45 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 9 - COMMITMENTS AND CONTINGENCIES (continued) Litigation Various suits and claims arising in the ordinary course of operations are pending against the City: While the ultimate effect of such litigation cannot be ascertained at this time, in the opinion of le&al counsel, the City has sufficient insurance coverage to cover any claims and/or liabilities which may arise from such action. The effect of such losses would not materially affect the financial position of the City or the results of its operations. Interlocal Agreement with Broward County Sheriff's Office A contract exists between the Broward County Sheriffs Office and the City, whereby the Broward County Sheriffs Office provides police officers to serve the City. These police officers are paid on the Broward County Sheriff s Office payroll. The City pays the Broward County Sheriffs Office for the police services based on the contract. The City paid the Broward County Sheriffs Office $ 8,918,332 for the fiscal year ended September 30, 2009. Interlocal Agreement with City of Hollywood I The City has an Interlocal Agreement with the City of Hollywood for utilization.of a common area-wide wastewater collection, treatment and disposal facility. The City of Hollywood is required to provide the City of Dania Beach an estimate of all costs at the beginning of each fiscal year. The annual estimate is the basis for monthly billings and is adjusted annually based upon actual flows and actual costs when known. Charges for services provided by the City of Hollywood include operation, maintenance and administrative costs, debt service charges, depreciation charges and renewal, replacement and improvement account contributions. For the fiscal year ended September 30,Z009,the City recognized expenses of$2,635,072 under this agreement. The agreement will continue in existence until modified by mutual consent or termination by one of the parties after giving one year's notice. Should the City terminate the agreement, it would be required to pay all debt service charges which would otherwise have been chargeable to the City (based upon a weighted average for future years using projected flows) and a sum equal to the present value of five years of all other payments based on the annual payment in the year of termination. Management considers the termination of this agreement to be remote. Future payments under this agreement cannot be estimated. Construction Commitments The City has numerous active construction projects as of September 30, 2009. The projects include a new fire station, lighting project, Linear Park, neighborhood improvements, water main looping projects, light station rehabilitation and water tank high service pump. At year end, the City's significant commitments with contractors are as follows: Remaining Project Spent-to-Date Commitment Capital Projects Fund: Southwest Community Center $ 667,313 $ 81,132 Linear Park 540,503 34,940 Library 288,224 2,887,778 Mausoleum 637,730 78,250 CW Thomas Park Grounds 45,514 62,436 Citywide Lighting (Incl. 53rd Ct.) 245,500 172,500 CPTED Neighborhood Improvement 433,422 8,500 $ 2,858,206 $ 3,325,536 47 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 i NOTE 10 - DEFINED BENEFIT PENSION PLANS (continued) At October 1, 2008, the date of the latest actuarial valuation, the Plan's membership consisted of: General Police and Employees Firefighters Retirees and beneficiaries currently receiving benefits and terminated employees entitled to benefits but not yet receiving them 48 49 i DROP participants 14 9 Total 62 58 Current employees; Vested 44 30 Non-vested 8 20 Total 52 50 Funding Policy City ordinance establishes the contribution requirements of General Employees Pension Plan members and the City. City employee members are required to contribute 19.74% of their annual covered salary of which 16.08% is contributed by the City on behalf of the employee. The City is required to contribute at an actuarially determined rate. City and employee contributions for fiscal year 2009 were $ 547,027, and $ 468,116, respectively. Firefighters currently make contributions to the Plan at a rate equal to 24.6% of earnings. Police officers make contributions to the Plan at a rate equal to 7% of their annual covered salary. Firefighters hired prior to September 30, 2001 and those hired on or after October 1, 2001 contribute 2% and 6.46%, respectively, of their earnings through payroll deductions. The remaining contributions are made by the City of Dania Beach on the firefighters' behalf. The entire 7% contribution for the police officers is made by the City of Dania Beach on the police officers' behalf. City and employee contributions for fiscal year 2009 were $999,892 and $ 875,581, respectively. Annual Pension Cost and Net Pension Asset The City's annual pension cost and net pension asset for the General Employees Retirement System for the year ended September 30, 2009 was as follows: Y Y eP Annual required contribution $ 547,027 Interest on net pension obligation (22) Adjustment to annual required contribution 47 Annual pension cost 547,052 Contributions made 547,027 Decrease in net pension asset 25 Net pension asset, beginning of year (278) Net pension asset, end of year $ (25 3) 49 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 10 - DEFINED BENEFIT PENSION PLANS (continued) The annual required contribution for the current year was determined as part of the October 1, 2008 actuarial valuation using the entry age actuarial cost method. The City received $ 415,848 from the state that was generated from the insurance premium tax as part of the required funding for the Plan and recorded revenues and expenditures in the General Fund, as appropriate. The actuarial assumptions included (i) 8.50% investment rate of return(net of investment related expenses)compounded annually and(ii)projected salary increases of 6% a year. Both(i) and (ii) included an inflation component of 4%. The actuarial value of assets was determined using techniques that smooth the effects of short-term volatility in the market value of investments over a 5-year period. The unfunded actuarial accrued liability is being amortized as a level dollar of project payroll on a closed basis. The remaining amortization period at October 1, 2008 was 24 years. Cost of living adjustments are determined based on actuarial gains. Funded Status The fund status of the plan as of October 1, 2008, the most recent actuarial valuation date, is as follows: UAAL Actuarial as a Actuarial Accrued Unfunded Percentage Value Liability AAL Funded Covered of Covered of Assets (AAL) (UAAL) Ratio Payroll Payroll (a) (b) (b)-(a) (a)/(b) (c) (b-a)/(c) $ 28,645,419 $ 39,321,636 $ 10,676,217 72.8% $ 4,155,215 256.9% The schedule of funding progress presented as required supplementary information (RSI) following the notes to the financial statements, presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the AAL for benefits. Three Year Trend Information i Annual Percentage Net Pension Fiscal Pension Actual of APC Obligation Year Ended Cost(APC) Contribution Contributed (Asset) 9/30/2007 $ 1,062,032 $ 1,055,904 $ 99.4% $ (313,218) 9/30/2008 1,142,323 1,134,502 99.3% (305,397) 9/30/2009 1,197,449 1,191,837 99.5% (299,785) NOTE 11 - FLORIDA RETIREMENT SYSTEM Plan Description The City previously elected to participate in the Florida Retirement System ("FRS"). All general employees hired after March 1, 2006 participate in the FRS, a cost sharing, multiple- employer,public retirement system controlled by the State Legislature and administered by the State of Florida Department of Administration, Division of Retirement. The FRS provides retirement and disability benefits, annual cost of living adjustments and death benefits to Plan members and beneficiaries. A post employment health insurance subsidy is also provided to eligible employees. 51 CITY OF DA1� BEACH, FLO NOTES TO FINANCIAL STATE RIDA September 30, 2009 MENTS NOTE 12 - OTHER POST-EMPLOYMENT BENEFITS (continued) Plan Description The Employee Health Benefit Plan behalf of thee Cover (the "Plan" their eligible de age under the p )is self-insured Other Post-Em Pondents. On July 28�2 is a benefit available to reti d by AvM�on The CityPl yment Benefits Trust ° the City ado to retirees of the City and entered and in a Pted Ordinance ("FMP1*„ into a master trust a ccordance with0 Lutes Creating benefit plan) 15. "a Pooled trust fund In with Florida FloridaFl°rid Statutes Chapter the dministrat- established to provide retirement pension Trust Fund supplementary info The Plan does not issue a s ment and other nnation. eParate f p°St`employment As of October 1, 2008 uncial statement or required related to the P ' the date of the latest actuarial war as follows: valuation employee membership data Current retirees: Under age 65 Over age 65 Dependents 31 Total current retirees 26 Active e 30 Active loyees: 87 Active a employees fully eligible for benefits mPloyees not yet fully eligible for benefits 30 Total active employees 128 Total number of 1 A Participants ctua 158 nal Methods 245 sa Actuarial o valuations of an ongoing ng°� --� Bete P ns about the probabilityg Plan mVOlve estimates of rmined amounts are subject °f°ccurrence of events afar into ofreported expectations and new Continual revision amounts and hazed on values estimates are made a as actual results a fume' Actuarially result is °� the actuarial consul bout the future. Although are compared to past Y an estimate al what consultant believes gb the valuation results are perspective, are reasonable ass Deviatio cos medical ns in ism assumptions, P1 cal cost ' any of se ay actually p �, the valuation actual co inflation, Medicare several factors, sir y be and reflect anon costs being greater or less Coverage risk an eras, future interest rate discounts, than estimated. ch g m marital status Projections J o ns of benefits for Could result in Plan as understood b uncial re Provided 3' the employer dL°g Purposes are based between the ethe time of each v the Plan members °II the substantive l mplo er aluatiOn and the ) and include the pan (the used Y Plan members to historical pattern of spar' types of benefits actuarial ace techniques that are designed point The actuaries mg of benefit costs CC rued hiabilities and geed to reduce methods and PeJVective the the as o e e s f actuarial effects assumptions the calculations, tuarial value of cts of short-te phons assets, consistent wit rm volatility in the long-term 53 CITY OF DANIA BEACH, FLORIDA NOTES TO FINANCIAL STATEMENTS September 30, 2009 NOTE 12 - OTHER POST-EMPLOYMENT BENEFITS (continued) Trend Information Annual Percentage of Fiscal OPEB Actual OPEB Cost Net OPEB Year Ended Cost Contribution Contributed Obligation 9/30/2009 $ 1,703,066 $ 1,829,796 107.4% $ 126,730 In future years, three-year trend information will be presented. Fiscal Year 2009 is the first year of implementation of GASB 45 and the City has elected to implement �P mentprospectively; Y P therefore, prior year comparative data is not avai lable. Funded Status UAAL (b) as a (a) Actuarial Unfunded Percentage Actuarial Actuarial Accrued AAL Funded (c) of Covered Valuation Value Liability (UAAL) Ratio Covered Payroll Date of Assets (AAL) (b)-(a) (a)/(b) Payroll (b-a)/(c) 10/1/2008 $ - $ 15,292,752 $ 15,292,752 0% N/A N/A 55 CITY OF DANIA BEACH, FLORIDA BUDGETARY COMPARISON SCHEDULE GENERAL FUND For the Year Ended September 30, 2009 Budgeted Amounts Original Final Actual Variance REVENUES: Pnopertytaxes $ 16,690,655 $ 16,690,655 $ 16,798,253 $ 107,598 Special assessments 2,391,740 2,391,740 2,772,620 380,880 Franchise fees 2,281,850 2,281,850 2,282,918 1,068 Utility taxes 4,208,319 4,208,319 4,212,067 3,748 Licenses and permits 718,500 718,500 921,170 202,670 h►tergovernmental 3,017,402 3,433,252 3,148,474 (284,778) Charges for services 3,680,353 3,680,353 3,834,064 153,711 Fixes and forfeitures 477,000 477,000 424,115 (52,885) Ink+estment earnings 1,005,944 1,005,944 748,574 (257,370) Grants - - 13,531 13,531 Miscellaneous 968,470 978,470 1,231,755 253,285 Appropriation of prior year reserves 442,000 1,798,312 - (1,798,312) Total revenues 35,882,233 37,664,395 36,387,541 (1,276,854) EXPENDITURES: General government: Legislative 204,510 204,510 197,490 7,020 Executive 1,105,713 1,192,024 1,148,108 43,916 Finance and administration 4,493,387 4,442,158 3,945,074 497,084 I:egal 728,771 960,080 921,715 38,365 Community development 548,291 1,106,871 803,160 303,711 Total general government 7,080,672 7,905,643 7,015,547 890,096 Pµblic safety: Police 9,957,751 10,140,457 10,153,131 (12,674) Fire 8,820,167 9,103,973 9,018,717 85,256 Total public safety 18,777,918 19,244,430 19,171,848 72,582 Highways and street 1,715,641 1,718,965 1,442,391 276,574 Physical environment 2,463,793 2,463,793 2,502,094 (38,301) Culture and recreation 2,402,711 2,425,211 2,341,343 83,868 Debt service: Principal 264,689 264,689 112,940 151,749 Interest and fiscal charges 26,197 26,197 16,217 9,980 Total debt service 290,886 290,886 129,157 161,729 Total expenditures 32,731,621 34,048,928_ 32,602,380 1,446,548 Excess of revenues over expenditures 3,150,612 3,615,467 3,785,161 169,694 OTHER FINANCING SOURCES(USES): Transfers in 576,870 576,870 576,870 - Transfers out (3,727,482) (4,192,337) (4,153,602) 38 735 , Total other financing sources(uses) (3,150,612) (3,615,467) (3,576,732) 38,735 Net change in fiord balance $ - $ - $ 208,429 $ 208,429 56 CITY OF DANIA BEACH, FLORIDA SCHEDULE OF FUNDING PROGRESS GENERAL EMPLOYEES' PENSION TRUST FUND For the Last Six Years Actuarial UAAL as a Accrued Unfunded Percentage Actual Actuarial Liability AAL Funded Covered of Covered Valuation Value of (AAL)Entry (UAAL) Ratio Payroll Payroll Date Assets(a) A-ge(b) (a-b) (alb) (c) (b-a)/c 10/1/2003 $ 10,761,644 $ 13,516,327 $ 2,754,683 79.6% $ 3,859,031 71.4% 10/1/2004 $ 11,737,073 $ 15,151,659 $ 3,414,586 77.5% $ 4,334,825 78.8% 10/1/2005 $ 12,848,618 $ 15,859,601 $ 3,010,983 81.0% $ 4,494,529 67.1% 10/1/2006 $ 14,040,888 $ 16 992,099 $ 2,951,211 82.6% $ 3,969,558 74.3% 10/1/2007 $ 16,273,401 $ 19,090,013 $ 2,816,612 85.2% $ 3,083,065 91.4% 10/1/2008 $ 16,992,592 $ 20,136,633 $ 3,144,041 84.4% $ 2,835,359 110.9% Year Annual Ended Required Percentage Sptember 30. Contribution Contributed 2003 $ 161,327 100.0% 2004 $ 383,205 100.2% 2005 $ 577,369 100.0% 2006 $ 691,110 100.0% 2007 $ 688,860 100.0% 2008 $ 632,162 100.0% The information presented in the required supplemental schedule was determined as part of the actuarial valuation at the date indicated. Additional information as of the latest actuarial valuation follows. Valuation date 10/1/2008 Actuarial cost method Aggregate Amortization method N/A Remaining amortization N/A Asset valuation method 5 year smoothed market (actuarial value of assets was written up to market as of October 1, 2008) Actuarial assumptions: Investment rate of return* 7.75% per year compounded annually, net of investment related expenses Projected salary increases* 6.5% Cost of living adjustments N/A *Includes inflation at 4% 58 General Fund Line Item Summary i FY 2006 FY 2007 FY 2005 FY 2009 Ace No. Account Description Actual Actual Budget Adopted $ Var. %Chg. i 11-10 Executive 103,169 105,853 108,966 111,708 2,722 2% 12-10 Regular 6,770,355 7,323,699 7,963,883 6,053,752 90,089 1% 12-11 Hurricane Regular 7,063 0 0 0 0 0% 12-12 Salary in lieu of pension 42827 45,668 51,927 52,044 117 0% I 13-10 Parttlme 274.092 278,583 362,257 399,177 36,920 10% 14-10 Overtime 347,835 229,984 254.452 232,070 -32,382 -12% 14-11. Hurricane OT 13%218 0 0 0 0 0% i 16-16 Longevigr Pay 226,854 219,007 227,438 268,962 31,524 14% 15.20 State IncenWe 11,776 10,512 10,920 18,060 5,160 47% 15-30 Extra Fire Duties 80,184 49,275 70,000 80,960 -9,040 -13% 15.40 Accrued Lem Buyback 326,880 217,SW 171,500 220,769 49,209 29% ! 21-10 FICA Tom 531,082 539,807 825,025 632,875 7,850 1% 21-20 Medicare Taoces 136,862 137,208 151,301 154,157 2,856 i 22-10 Re6vrn ntContributions 2,279,802 2,632,313 2,738,910 2,773,532 34,622 1% 23-10 Life&Health Insurance 2,106,875 2,004.188 1,831,942 2.496,074 664,132 36% 24-10 Workers'Compensation 428,848 304,955 409,175 292,224 -178,951 -38% 26-10 Unemployment Comp. 12,584 6,011 10,000 10,000 0 0% 3140 Professional Services 8,589,183 8,780,595 9,675,083 9,463,80 -112,035 -1% 31-20 Other Legal Services 99,628 109,286 150,000 120,000 -30,000 -20% 31-30 Consultant Engineers 9,238 23,318 10,000 13,500 4,500 25% 31-40 Code/Lion Legal 149,767 187,929 150.000 120,000 -30,000 -20% 31-50 Airport Consu6ant Legal 90,4W 240,901 160,000 150,000 0 0% 31-50 Community Bus Svc. 125,095 140,851 175,500 194,742 19,242 11% 31-70 Pre-Emp Physical 6 Check 7,245 8,064 8,850 6.360 .2,500 -28% 32-10 Accounting 3 Audiling 42,910 44,753 45,000 86,900 20,900 46% 34-10 Contractual Services 2,083,051 2,180,730 2,293,022 2,344,028 51,006 2% 40-10 Training&Per Diem 32,420 45,148 46,950 40,965 -5,995 -13% 40-20 Edu Reim 8 Certification 28,892 40,969 38,006 57,460 19,455 51% 40.30 Expense Account 79,947 78,843 81,900 81,900 0 0% 41-10 Telephone 73,199 72.846 67,955 50,888 -7,067 -10% 41-20 Postage 27,353 40,403 45,710 51,2W 5,400 12% 43.10 Water 87,639 94,088 129,437 100,570 -28,867 .22% 43-20 Ebctridty 391,929 415,330 466,604 806,614 140,110 30% 43-30 Natural Gas 4,772 1,864 1.940 1,560 -380 20% 44-10 Equipment Rentab 24,635 27,070 22,180 19,181 2,999 -14% 44-20 Trailer Rentals 12,601 17,304 4,060 4,050 0 0% 44-30 Misc.Rentals . 104,191 102,888 107,582 29,112 -76,470 -73% i ! 26 General Fund Line Item Summary Acct No. Account Description FY 2006 FY 2007 FY 2008 FY 2009 Actual Actual Budget Adopted = Var. X Chg. 45-10 Insurance Coverage 507,229 674,879 738,905 652.272 -86,633 -12° 45-20 Judgements&Settlements 30.875 65,885 20,000 20,000 0 0 46-10 Equipment Maintenance 82,591 69,774 66,876 64,225 -2,650 .4% 46-20 Communication Equip Mtn. 679 4253 2.250 2,800 550 24% 46-30 Vehicles Maitenance $8,550 111,574 93,320 100,000 6,680 7 46-40 18uidft Maintenance 41,011 73,062 42,003 28,646 -13,357 -32 46-50 Grounds Maintenance 196,009 239,710 276,050 241,735 -34,315 .12% 46-80 Streets Maintenance 343,506 361,064 389,900 341,800 -48,100 -12% 47-10 Printing&Binding 19,523 12,103 18,365 10,570 -7,795 -42 48-10 Promotional Activities 34,323 20,061 21,840 20,140 -1.700 -8 48-11 Airport Related Promotion 0 1,134 50,000 50,000 0 0% 49-10 Other Current Charges 8,086 45,995 11,940 12,590 650 5% 49-20 Legal&Display Advertise 27.604 40,935 34,700 23,200 -11,500 -33 30 49-30 Permits&Ucenses Fees 34,343 34,363 42,030 37,200 -4,8 -11 49-40 Election Expenses 0 83,223 0 110,000 110.000 51-10 Office Supplies 38,205 38,191 40,710 38,700 -2,070 -5% 52-10 Gasoline 119.164 115.595 156,948 214,990 58,042 37 52-20 Misc.Supplies 121,434 111,703 104,243 111.840 7,597 7 52-30 Computer Software 30,720 7,918 9,250 5,200 -4,050 -44 62-40 Chemical Supplies 14,335 15,123 21,200 3.530 -17,670 -83% 52-50 Uniforms 33,134 51,422 45,744 33,596 -12,148 -27% 52-60 Building Supplies 20,805 18,893 29,790 27,920 .1,870 -6 52-70 Medical Supplies 67,668 47,393 55,900 64,200 8,300 15 52 90 Hurricane Expenses 3.294,622 243,476 0 0 01 0 53-10 lRoad Materials&Supplies 7,919 6,396 7,000 5,000 .2,000 -29 64-10 lBooft,Subscriptions 10,9751 6,7621 10,4311 5,578 4,855 -47% 64-20 Memberships 20.1931 20.4821 21,4901 21,521 31 0 62-10 Buildings 0 0 5.000 0 -5.000 -100 63-10 Improv.Other Than Bldg. 74.910 8,400 0 0 0 0 64-10 Computer 51.505 36.247 15.750 7,300 -8,450 -54 64-20 Vehicles 0 0 0 0 0 0% 64-30 Machines&Equipment 53,7311 82.1871 16,200 43,114 26,914 166% 64-50 Office Furrrk" 0 0 0 0 0 71-10 Principe) 359,915 138,098 112,394 112,142 -2521 0 72-10 linterest. 1 38,3221 27,7491 31.4811 26,197 -5,284 -174 27 Florida Department of Education General Assurances for Participation in Federal and State Programs Authority for Data Collection: 20 USC 1232(e). Planned Use of Data: The requirements established in United States Code Annotated, Title 20,Education,Chapter 31, Subchapter III,Section 1232(e),stipulate that"[e]ach local education agency which participates in an applicable program under which federal funds are made available to such agency through a state agency shall submit,to such an agency, a general application containing the assurances set forth in subsection(b)." The application shall cover the participation by the local education agency in all federal programs administered by the U.S.Department of Education. Instructions: These general assurances will be in effect for the duration of participation in federal and state programs or until such time as the requirements change. The Superintendent or other authorized officer must sign the certification and return it to the address below. Payment for project awards and contracts cannot be made by this agency until the general application is received. For further information, contact the Florida Department of Education, Comptroller's Office, at(850)245-0401, Suncom 205-0401. Certification: 1,the undersigned authorized official for the named agency of the State of Florida,hereby apply for participation in federally funded and state funded education programs. City of Dania Beach 06E Robert Baldwin,City Manager Typed Agency Name Agency Number Typed Name and Title of Authorized Official (Agency Head) I certify that the agency will adhere to each of the assurances contained in this set of General Assurances for Participation in Federal and State Programs as applicable to the project(s) for which this agency is responsible. (954)924-6800 igna (rffust be original) Date Area Code/.Telephone Number Return original to: Florida Department of Education Comptroller's Office < Room 914 _ r. Turlington Building 325 West Gaines Street c Tallahassee, Florida 32399-0400 -- Cr, July 2005 D-5