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Home My WebLink AboutMinutes of Special Budget Meeting - July 14, 2011 MINUTES OF SPECIAL BUDGET MEETING DANIA BEACH CITY COMMISSION THURSDAY, JULY 14, 2011 — 6:00 P.M. 1. Call to Order/Roll Call Mayor Flury called the meeting to order at 6:00 p.m. Present: Mayor: Patricia A. Flury Vice-Mayor: Bobbie Grace Commissioners: Anne Castro Walter Duke C. K. "Mac"McElyea City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Louise Stilson 2. Presentations City Manager Baldwin read his budget statement which is included in the Proposed Fiscal Year 2011-2012 Budget book. He noted the budget is built around the Rolled Back Rate of 6.1816 mills. City Manager Baldwin added that the Commission will have the opportunity to make modifications to the proposed budget documents prior to the first Public Hearing where the tentative millage will be set. Mark Bates, Director of Finance, provided an overview of the proposed budget as presented in the Proposed Fiscal Year 2011-2012 Budget book. He noted the first Public Hearing is scheduled for Wednesday, September 14, 2011 at 7:00 p.m. Director Bates confirmed that there is no change to the Fire Rescue and Stormwater Assessment fees. The Solid Waste Assessment fee reflects an increase that would allow for a 10%Franchise Fee. Commissioner Duke confirmed with Director Bates that the City is responsible for the debt in connection with the purchase of the two fire trucks. Commissioner Castro recommended that Department Heads receive an annual review with a salary adjustment. Commissioner Duke agreed that we should reward employees for good work. However, we need to be mindful of giving something and taking something away. Director Bates noted that the Proposed Budget reflects adoption of the "Rolled Back"rate which keeps annual property tax revenues at the same level for the coming year; no use or appropriation of Undesignated General Fund Balance for unplanned or unbudgeted items; and a Contingency Fund of $600,000.00 for emergencies. Lastly, he noted that the recommended Budget for the 2011/2012 Fiscal Year reflects a reasoned and careful balance between service delivery and financial responsibility in this cautious economic climate. Director Bates clarified the Rolled Back Rate is higher than the current operating millage rate of 5.9998,which is an increase in the ad valorem tax rate,but no increase in tax revenue. Mayor Flury confirmed that a salary study was budgeted for the current year. She remarked this should be done so the Department Heads salaries could be adjusted so that they are not below the mid-range. Mayor Flury commented a minimum of four months reserve should be included. She further noted that our health plan has too few employees to have a self-funded plan. 3. Resolutions 3.1 RESOLUTION#2011-067 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2011-12 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2011-067. Mayor Flury suggested setting the millage rate at 5.9998. Commissioner Castro motioned to approve Resolution #2011-067, setting the FY 2011-2012 millage rate at 5.9998 mills; seconded by Vice-Mayor Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Castro Yes Vice-Mayor Grace Yes Commissioner Duke Yes Mayor Flury Yes Commissioner McElyea Yes 3.2 RESOLUTION#2011-073 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE "NOT TO EXCEED" ASSESSMENT RATE FOR FIRE RESCUE ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2011-073. Minutes of Special Budget Meeting 2 Dania Beach City Commission Thursday,July 14,2011—6:00 p.m. Commissioner Castro motioned to approve Resolution #2011-073, setting the Residential Fire-Rescue Assessment Fee at $128.42; seconded by Vice-Mayor Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Castro Yes Vice-Mayor Grace Yes Commissioner Duke Yes Mayor Flury Yes Commissioner McElyea Yes 3.3 RESOLUTION#2011-074 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE "NOT TO EXCEED" ASSESSMENT RATE FOR STORMWATER ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2011-074. Vice-Mayor Grace motioned to approve Resolution #2011-074, setting the Stormwater Assessment Fee at $40.00; seconded by Commissioner Castro. The motion carried on the following 5-0 Roll Call vote: Commissioner Castro Yes Vice-Mayor Grace Yes Commissioner Duke Yes Mayor Flury Yes Commissioner McElyea Yes 3.4 RESOLUTION#2011-075 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE IN THE CITY OF DANIA BEACH, FLORIDA, ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN BOUNDARIES OF THE CITY OF DANIA BEACH, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2011-075. Commissioner Duke motioned to approve Resolution #2011-075, setting the Solid Waste Service Assessment Fee at$269.40; seconded by Vice-Mayor Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Castro Yes Vice-Mayor Grace Yes Commissioner Duke Yes Mayor Flury Yes Commissioner McElyea Yes Minutes of Special Budget Meeting 3 Dania Beach City Commission Thursday,July 14,2011—6:00 p.m. 4. Adjournment Mayor Flury adjourned the meeting at 6:39 p.m. ATTEST: CITY OF DANIA BEACH CA� q2no /11&� LOUISE STILSON, CMC PATRICIA A. FLURY CITY CLERK o�P�'S FIRsr ciry MAYOR A Minutes of Special Budget Meeting 4 Dania Beach City Commission Thursday,July 14,2011—6:00 p.m.