HomeMy WebLinkAbout20111011 City Commission Meeting Addendum ADDENDUM
DANIA BEACH CITY COMMISSION
REGULAR MEETING
TUESDAY, OCTOBER 11, 2011 - 7:00 P.M.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION REQUIRED. REGISTRATION AS A LOBBYIST IN THE CITY OF DANIA BEACH IS REQUIRED IF ANY
PERSON,FIRM OR CORPORATION IS BEING PAID TO LOBBY THE COMMISSION ON ANY PETITION OR ISSUE PURSUANT TO
ORDINANCE # 01-93. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE IN THE ADMINISTRATION
CENTER.
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN
ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD,DANIA
BEACH,FL 33004,(954)924-6800 EXTENSION 3624,AT LEAST 48 HOURS PRIOR TO THE MEETING.
IN CONSIDERATION OF OTHERS,WE ASK THAT YOU:
A. PLEASE TURN CELL PHONES OFF,OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL,PLEASE STEP OUT INTO THE
ATRIUM,IN ORDER NOT TO INTERRUPT THE MEETING.
B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN
ORDER NOT TO INTERRUPT THE MEETING.
7. CONSENT AGENDA
7.5 RESOLUTION NO. 2011-123
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE USE OF APPROPRIATED CAPITAL PROJECT FUNDS
IN CONNECTION WITH THE US-1 LANDSCAPING PROJECT IN AN AMOUNT NOT TO
EXCEED $30,000.00; WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
7.6 RESOLUTION NO. 2011-124
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE ELECTRICAL
SERVICES ON US 1 (FEDERAL HIGHWAY) FOR THE US-1 LANDSCAPING
BEAUTIFICATION PROJECT FROM R&R ELECTRIC OF BROWARD INC. IN AN
AMOUNT NOT TO EXCEED $30,000.00, WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER
PROVIDING FOR AN EFFECTIVE DATE.
9. PUBLIC HEARINGS
9.2 RESOLUTION NO. 2011-125
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, EVIDENCING THE APPLICATION OF THE CITY OF ITS REQUEST FOR
CONVEYANCE TO THE CITY OF DANIA BEACH BY THE BROWARD COUNTY
BOARD OF COUNTY COMMISSIONERS OF PARCELS KNOWN AS PLATS 7 AND 8 AS
FURTHER DESCRIBED IN EXHIBIT "A" ATTACHED TO THIS RESOLUTION, SUCH
REQUEST BEING SOUGHT PURSUANT TO A SETTLEMENT AGREEMENT PROPOSED
TO BE EXECUTED BY THE CITY AND BROWARD COUNTY RELATED TO
LITIGATION EXISTING BETWEEN THE PARTIES IN CONNECTION WITH
CONSTRUCTION OF A NEW SOUTH RUNWAY AT FORT LAUDERDALE-
HOLLYWOOD INTERNATIONAL AIRPORT, SUCH APPLICATION BEING SOUGHT
PURSUANT TO FLORIDA STATUTES, SECTION 125.38; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
100W+.Dania Beach Blvd.
Dania Beach,Florida 33004
MANIA BEACH -- --_
�MMINIm�Yit.OlMiMT AOENC/
seI(954)924fa$Ol
ix(954)921-2604
www.Dan is Beac hC R&org
Memo ,
To: CRA Board
From: Jeremy Earle,Executive Director
CC:
Date: 10/11/2011
Re: US-1 Landscaping Project
Greetings City Commissioners,
As you are aware from the presentation that was made last week Wednesday at the CRA Board meeting,there have been quite
a few new discoveries that have been made during construction of the US-1 landscaping project that need to be addressed by
the change order that is before you tonight. All of the issues regarding the landscaping project have everything to do with the
fact that Dania Beach is the oldest city in Broward County and our infrastructure is still in the process of being upgraded. In
order to have a successful project, we will have to address our existing water-lines which are at various depths; electrical
conduits for the light poles which we recently discovered were owned by the City of Dania Beach and other conflicts in the
field which have only recently been brought to light by actually digging test holes for the landscaping. Please review the
memo and resolution which has been issued by the Public Services Director,Mr. Orlando that outlines the exact request. Any
delay at this stage would mean that the project would immediately be delayed by over a month. I recommend approval.
Please let me know if you have any questions.
ZBes
Jeremy arle,ASLA,AICP
Executive Director
Dania Beach Community Redevelopment Agency
City of Dania Beach
Department of Public Services
100 West Dania Beach Blvd Dania Beach,FL 33004 .(954)924-3741 •(954)-923-1109(fax)
A1£t3
MEMORANDUM
TO: Mayor Pat Flury ;4- -7
Vice Mayor Bobbie Grace
Commissioner Anne Castro
Commissioner C. K. "Mac" McElyea
Commissioner Walter Duke
FROM: Robert Baldwin, City Manager
BY: Dominic F. Orlando, P.E. Director of Public Services
Date: October 5, 2011
RE: US-1 Landscaping Phase I Project-Additional Cost to Relocate Existing Street Lighting
Conduits and Water Mains Due to Conflicts with Proposed Landscaping
Introduction and Background
The US-1 Landscaping Project has been under construction since July of this year. . During that
period of time the City and CRA have worked with the contractor to remedy various issues that have
arisen including items related to maintenance of traffic (MOT). Over the past few weeks the
Contractor, Green Construction discovered numerous conflicts in the field that also require prompt
attention. The Contract requires Green Construction
q o struction to check and confirm location of existing
utilities and t inform
0 in o m Engineer and City ASAP of any potential conflicts. During construction Green
Construction performed soft digs and confirmed conflicts with existing street lighting conduits and
water mains at several locations. Another newly discovered conflict has to do with gas line that no
one including the utility company TECO knew existed. Almost all of these issues stem from the fact
that we are an old City and do not have records of existing facilities, however if these issues are not
addressed immediately then the US-1 Landscaping Project would be in jeopardy.
The Contract Drawings show existing utilities in the areas where the new landscaping is proposed.
The Engineer assumed the existing utilities were installed according to present design standards that
require a minimum of 24" of cover over the electrical conduits and minimum of 36" of cover over the
water mains. The soft digs revealed cover was less than present design standards.
f City of Dania Beach
Department of Public Services
West Dania Beach Blvd•Dania Beach,FL 33004 -(954)924-3741 •(954)-923-1109(fax)
The ursery informed Green Construction that the root ball on the Medjools will be 42" Deep and
36" Round. Based on this information conflicts exist with proposed locations of all the Medjools,
approximately 16 locations.
Several meetings were held with Green Construction. The CRA Executive Director asked if the Public
Services Department (PSD) could address relocating the existing utilities in-house. The PSD could
address relocating the water mains but not the electrical conduits due to the fact a licensed electrician
would need to do this work. Green Construction submitted a cost proposal to replace the entire
length of conduit by directional boring of new conduits under the sidewalk at a cost of$121,000.
Green Construction only considered this option and did not want to entertain relocating sections of
conduit to avoid the interferences. PSD initial estimate to relocate the water mains to avoid
interference with Medjools was approximately $15,000.
A meeting was held on Monday October 3, 2011 with the CRA Executive Director, the City's
Consultant, City's Project Manager and Public Services. At this meeting the City's Consultant
confirmed that the other proposed landscaping also interferes with the existing water main. Public
Services offered other options for discussion. Prior to this meeting Public Services asked R&R Electric
a Contractor presently working for City on other Projects to submit a cost proposal to relocate
electrical conduit around the landscaping. Preliminary discussions with R&R Electric indicated that
they may be able to do this work for about$15,000 and complete the work in 4-5 days. After the
meeting we contacted R&R Electric again to submit a revised quote to relocate entire sections of
conduit. Their preliminary estimate is about$30,000 and they would be able to do the work in less
than 2 weeks. They are preparing and finalizing their quote. Public Services' is revising our initial
estimate for materials and equipment cost to reflect relocating entire sections of water mains in-
house. Preliminary estimated cost is approximately $30,000.
To avoid further delay and expedite a resolution to the conflict, Public Services' is recommending
that the electrical conduits be relocated by R&R Electric for a not to exceed cost of$30,000. Also, that
the City Commission approves an additional$30,000 for material cost to have Public Services replace
the existing water mains in-house with City Staff. Total additional cost to address the conflicts with
existing utilities is $60,000.00.
The Finance Director indicated that we have a remaining approved budget appropriation for Phase I
of the US-1 Landscaping Project of about-$175,000 (-$704,000 has already been committed from the
Commission approved funding of-$879,000).
Estimate of needed Phase I change order costs$60,000 as noted above - coupled with estimated cost
of Phase II - will be the amount of additional funding that will be needed for the completion of both
these Projects (Phase I and II). The CRA Executive Director should provide estimated cost for Phase
II.
City of Dania Beach
Department of Public Services
100 West Dania Beach Blvd•Dania Beach,FL 33004 •(954)924-3741 •(954)-923-1109(fax)
Also, to address potential conflict issue in Phase II, Public Services suggest that the City's Consultant
include separate Unit Cost Items in the Bid Sheet to relocate existing electrical conduits, existing
water mains and any other utilities as necessary to cover potential conflicts.
Recommendation
It is recommended that the City Commission approve the additional funding of$60,000 required to
address the conflicts with existing utilities, allow City Staff to proceed as stated above and authorize
the City Manager to execute the documents.
RESOLUTION NO. 2011-123
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE USE OF APPROPRIATED
CAPITAL PROJECT FUNDS IN CONNECTION WITH THE US-1
LANDSCAPING PROJECT IN AN AMOUNT NOT TO EXCEED $30,000.00;
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Manager has determined that it is necessary to provide services for
relocation adjustments to the water main on US 1 to accommodate the US-1 Landscaping Project
to provide adequate area for the projects' plantings ; and
WHEREAS, the work for some parts of the project can best be done with the use of in-
house staff and equipment; and
WHEREAS, there are other costs associated including part purchases from vendors
under the S.E. Co-op Program that may include installation which cost amount will not exceed
$30,000.00;
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized and directed to procure necessary
parts and installation from the S.E. Co-op Program specifically for the US-1 Landscaping Project
that may include installation without competitive bidding in an amount not to exceed$30,000.00.
Section 2. That funding for this procurement shall be provided for this expenditure
from available US-1 Landscaping Project Fund appropriations in the amount of$30,000.00.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on October 11, 2011.
ATTEST:
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2011-123
RESOLUTION NO. 2011-124
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE
ELECTRICAL SERVICES ON US 1 (FEDERAL HIGHWAY) FOR THE US-1
LANDSCAPING BEAUTIFICATION PROJECT FROM R&R ELECTRIC OF
BROWARD INC. IN AN AMOUNT NOT TO EXCEED $30,000.00, WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), provides that during unusual conditions or emergencies, the City Commission may,
by resolution, authorize the purchase by the City Manager of designated supplies, services,
equipment and materials in amounts in excess of Twenty Five Thousand Dollars ($25,000.00)
without competitive bids and without advertisement for bids; and
WHEREAS, the City Manager has determined that it is necessary to immediately obtain
electrical services for the US-1 Landscaping Beautification Project so as to avoid delays and
impacts on other areas of this Project; and
WHEREAS, the City Manager has determined that such services can be provided by R&R
Electric of Broward Inc. for the most competitive pricing;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized and directed to procure electrical
service work specifically for the US-1 Landscaping Project from R&R Electric of Broward Inc.
without competitive bidding for an amount not to exceed $30,000.00.
Section 2. That funding for this procurement shall be provided for this expenditure
from available US-1 Landscaping Project Fund appropriations in the City's approved Capital
Projects Fund—US-1 Landscaping in the amount of$30,000.00.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on October 11, 2011.
ATTEST:
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2011-124
-41- q. a
RESOLUTION NO. 2011-125
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, EVIDENCING THE APPLICATION OF THE CITY OF
ITS REQUEST FOR CONVEYANCE TO THE CITY OF DANIA BEACH BY
THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS OF
PARCELS KNOWN AS PLATS 7 AND 8 AS FURTHER DESCRIBED IN
EXHIBIT "A" ATTACHED TO THIS RESOLUTION, SUCH REQUEST
BEING SOUGHT PURSUANT TO A SETTLEMENT AGREEMENT
PROPOSED TO BE EXECUTED BY THE CITY AND BROWARD COUNTY
RELATED TO LITIGATION EXISTING BETWEEN THE PARTIES IN
CONNECTION WITH CONSTRUCTION OF A NEW SOUTH RUNWAY AT
FORT LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT, SUCH
APPLICATION BEING SOUGHT PURSUANT TO FLORIDA STATUTES,
SECTION 125.38; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach and Broward County propose to execute a
Settlement Agreement which is intended to resolve a dispute and litigation existing between the
parties related to the proposed construction of a new south runway at Fort Lauderdale-
Hollywood International Airport; and
WHEREAS, as a part of the Agreement, the City agrees to cooperate with the County to
effectuate the transfer of certain lands referred to as "Plats 7 and 8" (as such lands are legally
described in Exhibit "A, a copy of which is attached to this Resolution and incorporated by this
reference)pursuant to Section 125.38, Florida Statutes; and
WHEREAS, the City represents to the County that the lands are to be acquired "for
public or community interest and welfare", as prescribed by the law identified above;
NOW THEREFORE, BE IS RESOLVED THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City of Dania Beach, Florida adopts this Resolution evidencing
the application of the City of its request for conveyance to the City of Dania Beach by the
Broward County Board of County Commissioners of parcels known as Plats 7 and 8 as further
described in Exhibit "A" (attached to this Resolution and incorporated into and made a part of it
by this reference) in connection with a Settlement Agreement proposed to be executed by the
City and Broward County related to litigation existing between the parties in connection with
construction of a new south runway at Fort Lauderdale-Hollywood International Airport, such
application being authorized by Florida Statutes, Section 125.38.
Section 2. That the City Manager and City Attorney are authorized to submit written
documentation to Broward County with respect to the requested conveyance, to include a
certified copy of this Resolution.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on October 11, 2011.
ATTEST:
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION#2011-125
Exhibit A—ILA Plats 7 and 8
Folio Number,Location & Legal Description
ID #: PLAT 8 Folio - 504220490010 Location: 2270 SW 32
ST
Legal: RAVENSWOOD 32ND ST FLL AIRPORT (PLAT 8) 158-3 B PARCEL A
ID #: PARCEL A Folio - 504220520010 Location: SW 34 CT
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID #: PARCEL B Folio - 504220520020 Location: SW 34 CT
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID M PARCEL C Folio- 504220520030 Location: SW 34 CT
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID M PARCEL D Folio - 504220520040 Location: SW 26 TER
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID M PARCEL E Folio - 504220520050 Location: SW 36 ST
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID M PARCEL F Folio - 504220520060 Location: SW 36 ST
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID #: PARCEL G Folio- 504220520070 Location: SW 36 ST
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID M PARCEL H Folio- 504220520080 Location: SW 26 TER
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
ID M PARCEL I Folio- 504220520090 Location: SW 33 ST
Legal: RAVENSWOOD 26TH AVE FLL AIRPORT PLAT (PLAT 7) 162-9 B
3 RESOLUTION#2011-125