HomeMy WebLinkAboutR-2011-120 - Approval of additional licenses under the New World Systems Agreement RESOLUTION NO. 2011-120
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A CHANGE ORDER RELATED TO THE ERP SYSTEM
PROCUREMENT FROM NEW WORLD SYSTEMS, INC. IN AN AMOUNT
NOT TO EXCEED $10,000.00; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach purchased a new City-wide ERP computer system
from New World Systems for an amount of$588,300.00 on September 28, 2010; and
WHEREAS, the number of City users requesting access to ERP applications originally
estimated in this procurement have been fully used leaving a need for additional end-user
application licenses to meet staff requests throughout the City's operating Departments;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to execute Change Order No.
1 relating to the Agreement with New World Systems, Inc. in an amount not to exceed ten
thousand dollars ($10,000.00) for procurement of additional application user licenses, a copy of
the document is attached as Exhibit "A", and is made a part of and incorporated into this
Resolution by this reference.
Section 2. That funding for this change order will be made through the transfer of
available General Fund — Finance I.T. Division appropriations in the amount of$10,000.00 into
the Capital Projects Fund—City-wide ERP System Project.
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the terms of such Change Order as needed and as are deemed necessary and proper
for the best interests of the City.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on October 25, 2011.
ATTEST:
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LOUISE STILSON, CMC PATRICIA . FLURY
CITY CLERK MAYOR
OAP )IS FIRST C'ry
APPROVED AS TO FO ANDf ORRECTNESS:
THOMAS J. ANS
CITY ATTORNEY
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2 RESOLUTION#2011-120
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Document#: 1550 11 L26
September 21, 2011
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Mr. Frank DiPaolo, Controller
City of Dania Beach
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
Dear Mr. DiPaolo:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibit AA and Proposal Summary dated 9121/2011) are to be reviewed and approved
by you and/or your authorized representative. They describe the additional software and services you have
requested along with the related fees.
Other than for the purposes of internal review,we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer.
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
i
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS®CORPORATION
CITY OF DANIA BEACH, FLORIDA
(New World) (Customer)
By: By:
Larry D. Leinweber, President Authorized Signature Title
By:
Authorized Signature Title
Date: Date:
Each individual signing above represents that(s)he has the requisite authority to execute this Agreement on
behalf of the organization for which(s)he represents and that all the necessary formalities have been met.
The"Effective Date"of this Agreement is the latter of the two dates in the above signature block.
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
Corporate:888 West Big Beaver Road,Suite 600, Troy,Michigan 48084-4749 248-269-1000 www.newworldsystems.com
1550-11L2B-0921-Add9 Users.xls Page 1
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total Costs Summary: Licensed Standard Software and Implementation Services
DESCRIPTION OF COST COST
A. LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary $10,000
ONE TIME PROJECT COST: $10,000
II. Payments for Licensed Standard Software and Implementation Services
DESCRIPTION OF PAYMENT COST
A. ONE TIME PROJECT PAYMENT:
1. Amount due upon the Effective Date(100%) $10,000
ONE TIME PROJECT PAYMENT: $10,000
III. Standard Software Maintenance Services
Standard Software Maintenance Agreement (SSMA) fees for the software change above will
remain unchanged for the duration of Customer's current SSMA.
ALL PAYMENTS ARE DUE WITHIN THIRTY(30) DAYS FROM RECEIPT OF INVOICE
NEW WORLD SYSTEMS'logos PUBLIC ADMINISTRATION SOFTWARE
CONFIDENTIAL AND PROPRIETARY
1550-11L2B-0921-Add'I Users.xis Page 2
CITY OF DANIA BEACH,FLORIDA
Proposal Summary
September 21,2011
A. LOGOS.NET STANDARD APPLICATION SOFTWARE'
ITEM DESCRIPTION INVESTMENT
AUTHORIZED USERS
1. Additional Authorized Users added to Customer's Existing Site License
100 users at$100 per user $10,000
TOTAL • 000
Note: After execution of this Contract Addendum,the City of Dania Beach,FL,will have a Site
License totaling 215 authorized users: 115 from the Original Contract dated 9/28/10 and 100 from this
addendum. The Site License is available to only the affiliated Public Administration Agencies with the
City of Dania Beach,FL.
Note: Per the original contract,additional cost per group of 5 authorized users is$5,000. Thus,the
additional 100 users have an investment value of$100,000. For this time only,they are being
provided at$100 each or a total of$10,000.
B. MAINTENANCE
ITEM DESCRIPTION INVESTMENT
1. STANDARD SOFTWARE MAINTENANCE AGREEMENT(SSMA)(Per Year Cost)
Standard Software Maintenance Agreement(SSMA)fees for the software change above will remain
unchanged for the duraton of Customer's current SSMA.
PRICING VAUD FOR 30 DAYS FROM DATE REFERENCED ABOVE.
ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems'Logos.NET
product.Microsoft Windows XP or greater with IE 7.0 or greater is the required operating systems for all client
machines. Windows 2008 Server is required for the Application Server(s), Web Server(s)and Database Server.
Microsoft SQL Server 2008 is required for the Database Server.
2 New World Systems'Logos.NET product requires Microsoft Windows 2008 Server and Microsoft SQL Server
2008 including required Client Access Licenses(CALs)and Windows Server 2008 External Connector(EC)
licenses for applicable Microsoft products. Servers must meet minimum hardware requirements provided by New
World Systems.
3 Suggested minimum:100MB Ethernet Network. TOMB CATS Ethernet Network may have less than adequate
response time.Further consultation would be required to assess your network.
< Prices assume that all software proposed is licensed.
5 Licensed Software,and third party software embedded therein,if any,will be delivered in a machine readable
form to Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of
the purchaser and will be remitted when imposed.
City of Dania Beach.FL
NEW WORLD SYSTEMS'Logan PUBLIC ADMINISTRATION SOFTWARE
I550-11 L2B-0921-Add7 Users.xis CONFIDENTIAL AND PROPRIETARY Page 3