HomeMy WebLinkAbout2009-08-25 CRA Board Regular Meeting Agenda Packet AGENDA
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING
WEDNESDAY,AUGUST 05, 2009 - 6:00 P.M.
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1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF MINUTES
Approve minutes of May 14,2009 CRA Special Meeting
Approve minutes of June 3, 2009 CRA Board Meeting
3. CRA UPDATE
4. CRA INCENTIVE PROGRAMS
5. CRA CONTINUING SERVICES RLI
6. ADJOURNMENT
MINUTES OF SPECIAL MEETING
CITY OF DANIA BEACH
COMMUNITY REDEVELOPMENT AGENCY
PARCEL 109 CITY HALL COMPLEX PRESENTATIONS
THURSDAY, MAY 14, 2009— 6:00 P.M.
1. Call to Order/Roll Call
Chairman Castro called to meeting to order at 6:05 p.m.
Present:
Chairman: Anne Castro
Board Members: Bob Anton
Walter Duke
Albert Jones
CRA Director: Jeremy Earle
City Attorney: Thomas Ansbro
CRA Secretary: Louise Stilson
Absent:
Vice-Chairman: C.K. "Mac"McElyea
Board Member Anton motioned to excuse the absence of Vice-Chairman McElyea;
seconded by Board Member Jones. The motion carried unanimously.
2. Presentations
Jeremy Earle, CRA Executive Director, presented a history of the process that led to tonight's
presentations. He noted that the overwhelming request of the residents who have attended our
community meetings is for the City to do something to fix our downtown area. Director Earle
explained that the RFQ being discussed tonight represents one of the first steps to develop a
revitalized and vibrant downtown Dania Beach. He thanked the developers that responded to the
RFQ for our new City Center. Director Earle provided the bid process information, including
advertisement dates, list of firms who responded, bid selection committee, and the ranking
criteria. He advised that whoever is chosen tonight would work hand in hand with the
Stephenson/Cubellis team, who is designing and constructing the Library. Director Earle noted
it is imperative that we get our parking garage under construction over the next few months. He
fii Cher indicated that we would like to begin negotiations without delay in order to create a
downtown with lots of pedestrian traffic and a lively atmosphere.
• Adler Group/Stiles/Zyscovich Architects
Brett Harris, President, Adler Group, and Suria Yaffar, Director of Design, Zyscovich Architects,
presented a PowerPoint overview of their proposal, which is attached to and incorporated into
these minutes. Mr. Harris noted that they propose to provide the development of the desired
mixed use project on the property in an effort to contribute to the revitalization of the downtown,
while keeping with the character of Dania Beach. Ms. Yaffar advised that over 80% of
Zyscovich members hold graduate architectural degrees, and 19 members are LEED certified.
She noted that whenever they work on a project, they identify what is unique and authentic to
that community. They are confident that their team has the ability and is prepared to participate
with the City to achieve the goals of this project.
Chairman Castro asked why their proposal does not include any residential component.
Ms. Yaffar advised that the first phase of the project would be the parking garage, the second
would be a 3-story office building and the third could include the residential component. She
pointed out that during the current economic conditions, the first market to recover will be the
office component.
Chairman Castro confirmed that Adler/Zyscovich do not have any projects in progress in Dania
Beach.
Board Member Jones confirmed that Adler/Zyscovich do not have any pending lawsuits.
Mr. Britt responded for Board Member Jones that a project of this magnitude will bring
opportunities for local employment because they focus on the community.
Board Member Anton confirmed that the parking garage was a minimum of 380 spaces and it
could be expanded in the future,if necessary.
Mr. Britt clarified for Chairman Castro that their team is comfortable working with the
Enterprise Zone and the New Market Tax Credits because they have worked with them before
and are familiar with the process.
Ms. Yaffar responded for Chairman Castro that it is difficult for a parking garage to qualify for
LEED certification, but it can be done. She explained the components needed to have the
sustainable points required for the LEED certification.
Chairman Castro questioned their financial give and takes on this project.
Mr. Britt noted that they would have to understand the City's program and look at the market to
determine if additional retail space in the City Hall building can be created, in order for them to
reach an economic format for discussion by both parties.
Minutes of Special Meeting 2
City of Dania Beach Community Redevelopment Agency
Parcel 109 City Hall Complex Presentations
Thursday,May 14,2009—6:00 p.m.
• Cymbal Development/DTI Architects
Asi Cymbal, introduced the members of his team, and provided a PowerPoint overview of his
proposal, which is attached to and incorporated into these minutes. He noted his firm is both a
developer and a builder, which cares about design, and their main focus is urban revitalization.
Mr. Cymbal indicated that he has received expressions of interest to fund the Dania Beach City
Hall Redevelopment project from several lenders. Furthermore, Community Bank of Broward
supports their candidacy and is willing to finance the project.
Carlos Pizarro, Principal, and Carlos Cardoso, Senior Associate, Design Tech International, Inc.
(DTI Architects), continued the presentation. Mr. Cardoso explained that their design intent is to
create a pedestrian-friendly City Center that incorporates mixed use amenities that are found in
several cities. Mr. Pizarro noted that the first phase of the project would be the construction of
the parking garage; the second phase would be the construction of the new City Hall; and the
third phase would be the mixed use component (retail and residential), along with the demolition
of the existing City Hall.
Mr. Cymbal provided cost estimates for all phases of the project. He remarked that the strength
of their program is its flexibility and multi-phase nature. Mr. Cymbal further stated that they are
very selective with their work and this will be the most important project in their office, with the
entire team working together to make it happen.
Board Member Jones asked about any Green initiatives on this project.
Aina Juliol, President of PGI Group, noted the LEED points should be included from the design
stage.
Mr. Cymbal remarked that every developer should build environmentally conscious buildings for
the same price or less.
Board Member Jones asked if Cymbal has any pending lawsuits.
Mr. Cymbal responded nothing significant.
Board Member Jones asked what type of added value they would bring to this project.
Mr. Cymbal advised that an added value would be igniting the urban core, creating a parking
garage that is scalable, and being LEED certified.
Board Member Jones noted that we are the oldest city in Broward County, therefore, we would
like to maintain some of that old town flavor and style.
Mr. Cymbal noted that this is only the starting point, which was produced in two weeks. They
are willing to work with the City to create something that everyone will be proud of. However,
the project needs to be aesthetically pleasing and fit well into the community. He stressed that
they are very good at historic preservation.
Minutes of Special Meeting 3
City of Dania Beach Community Redevelopment Agency
Parcel 109 City Hall Complex Presentations
Thursday,May 14,2009—6:00 p.m.
Chairman Castro asked if Cymbal Development was familiar with the Enterprise Zone and the
New Market Tax Credits.
Mr. Cymbal responded they are familiar with the Enterprise Zone, not with the New Market Tax
Credits.
Chairman Castro asked Mr. Cymbal for his recommendation to bring the residential component
into the project, so that people are walking in the downtown area.
Mr. Cymbal stated that he loves residential, and thought it was important to this project.
However, condos are not recommended at this time because of the high cost of construction,
unless you have significant assistance from rental units.
• The Green Hill Development Company
Hank Thomas, Green Hill Development Company, introduced his partners, and provided a
PowerPoint overview of his proposal, which is attached to and incorporated into these minutes.
He noted he and Sam Jazayri will be the principal developers for this project. Mr. Thomas
pointed out that Dania Beach has the perfect location for development with its proximity to the
airport and seaport. He stated that two important goals on this project are:
1) Stimulate the development throughout the CRA redevelopment area.
2) Generate revenue for Dania Beach through increased ad valorem taxes.
Iraj Shojaie, Architect, continued the presentation. He noted that the project would be developed
in three phases:
Phase 1: A Parking garage for 426 vehicles, with potential for expansion, if needed; mixed
use office/retail fronting on SW ls`Avenue, and an office building along SW 3ra Avenue.
Rob Hink, Environmental engineer, The Spinnaker Group, provided an overview of the LEED
components included in this project.
Mr. Thomas further explained the other phases of the project.
Phase 2: A 22,000 square feet City Hall building and a 220-room business class hotel, and an
east/west boulevard with opening access to Federal Highway.
Phase 3: A mixed use residential/retail 14-story building with restaurants and retail on the
ground floor, as well as a public park.
Mr. Thomas remarked that as a result of this project, the contribution to the local economy from
new employment, population increase, and tourism would be substantial.
Minutes of Special Meeting 4
City of Dania Beach Community Redevelopment Agency
Parcel 109 City Hall Complex Presentations
Thursday,May 14,2009—6:00 p.m
Board Member Duke confirmed with Mr. Thomas that it would take approximately 5-7 years for
the multifamily to be completed.
Mr. Thomas advised that these would not be luxury apartments and the projected rents would
range from $1,700-$2,500. He further noted that a lot of marketing will go into this project in
order to attract everyone's attention.
Board Member Anton clarified with Mr. Thomas that there would be a pedestrian bridge across
from the hotel to SW Is' Avenue. He also noted there was no parking shown on the schematic,
which is in close proximity to the Library. Board Member Anton pointed out we have an elderly
community who would be using the Library on a regular basis and parking is essential.
Mr. Thomas advised that they will work with the Library developer to accommodate local
parking. He further noted that they will close on the property they have acquired for the
proposed business class hotel at the end of June. Mr. Thomas remarked that the hotel will bring
in transient traffic which is much needed in Dania Beach.
Board Member Anton noted he is very pleased with the concept presented by the Green Hill
Development Company.
Chairman Castro noted that the Library project will be moving quickly, so coordination would be
needed between the two developers.
Board Member Jones asked about any pending lawsuits.
Mr. Thomas responded in the negative.
Board Member Jones clarified with Mr. Thomas that the hotel is included in Phase 2 and
construction could begin toward the end of the second year. He was pleased to hear about the
job opportunities in our City. Board Member Jones said that the new City Hall building should
also have additional space for our senior citizens to meet,if needed.
Mr. Thomas indicated that if Dania Beach develops the way he envisions, we would probably
need a bigger City Hall than the proposed 35,000 square foot building, and they could plan for
future expansion.
Chairman Castro questioned what would happen if the rail station does not come to Dania Beach.
She also questioned what they would do without the residential component.
Mr. Thomas noted the light rail plays an important role in this project, however, there are a
number of factors that would determine what to build in the area.
Chairman Castro asked if the project team is familiar with the Enterprise Zone.
Mr. Thomas responded that Sam Jazayri has worked with them. He also clarified for Chairman
Castro that they have been involved in the New Markets Tax Credits.
Minutes of Special Meeting 5
City of Dania Beach Community Redevelopment Agency
Parcel 109 City Hall Complex Presentations
Thursday,May 14,2009—6:00 p.m.
Chairman Castro talked about Mr. Jazayri's properties in Dania Beach, and confirmed that he has
owned them for approximately 5 years.
Chairman Castro opened the meeting for public comments.
Jimmy Crimminger, 237 SW 15`h Street,noted that he is awed by all three presentations. He said
that the community is excited with the future redevelopment of our downtown area.
Seeing as there was no one else to speak on this matter, Chairman Castro closed public
comments.
3. Ranking and Selection of Firm
Board Member Anton noted that although the three companies had a different perspective, the
concept is similar. He was impressed to see that the Green Hill Development Company had
invested money and purchased property in Dania Beach, which shows motivation and confidence
on their part that the project will move forward. Board Member Anton advised he was
concerned with the parking issues for the Library. He added that he would like to see the hotel
built sooner than proposed, because it would jump start the development quicker. Board
Member Anton recommended keeping the staff ranking.
Board Member Duke thought that the three teams were excellent. He further said that this
municipal complex would kickstart the east side of town and be a catalyst for redevelopment.
Board Member Duke stated that he knows the Adler Group well, and Stiles/Zyscovich have a
great reputation, although their plan was less appealing and lacked a clear direction of what we
want. However, he liked the fact that they are very financeable. As regards Cymbal, he was
impressed with their strength in revitalization, their energetic and exciting design team, and
thought that they presented a good plan overall. Board Member Duke noted that The Green Hill
Development Company is very professional. He indicated that they build quality products and
always finish what they start. The fact that they have invested money in this area is very
impressive. Board Member Duke hoped that the firms who are not selected tonight will want to
work with us on future projects.
Board Member Jones noted that all three firms have done a great job. He is familiar with the
Adler Group/Zyzcovich because of their connection with Memorial Health Care System. Board
Member Jones further stated that he liked Cymbal's energy and enthusiasm. Lastly, he spoke
about The Green Hill Development Company and their vision of what our downtown would
become. Board Member Jones agreed with the staff ranking.
Chairman Castro thanked staff and the three teams for doing a great job. She was fascinated to
see three different styles presented tonight. The Adler Group has been around for a long time
and has a tremendous amount of experience. Chairman Castro noted that Cymbal has a lot of
energy and puts great passion in what they do. The Green Hill Development Company spent a
lot of time getting to know Dania Beach and investing their money in our City. However, we
Minutes of Special Meeting 6
City of Dania Beach Community Redevelopment Agency
Parcel 109 City Hall Complex Presentations
Thursday,May 14,2009—6:00 p.m
have not concluded what would be the best financial deal for Dania Beach. She suggested the
CRA Executive Director, his consultants and staff, begin negotiations with all three firms to
create a complete financial package which is convenient for all parties.
City Attorney Ansbro noted this is an RFP process where you cannot negotiate with all three at
the same time. He noted negotiations should begin with the top rated firm, and continue with the
other two in a consecutive order,until staff is satisfied.
Dominic Orlando, Director of Public Services, advised that if staff is not satisfied with the first
ranked firm, they can move consecutively to the next one, and so on. However, if negotiations
are not successful,the RFP would probably have to be re-advertised.
Board Member Anton motioned to approve for the CRA Director to enter into negotiations with
the top rated firm, if that does not work proceed to the second firm, then the third firm within 30
days; seconded by Board Member Jones.
Discussion followed among the Board Members regarding the best course of action to select the
team for this project.
Board Member Anton withdrew his motion.
Board Member Anton motioned to follow staff recommendations using the same ranking
order, i.e., 1) The Green Hill Development Company, 2) Cymbal, and 3) The Adler
Group/Stiles/Zyscovich; seconded by Board Member Jones. The motion carried on the
following 4-0 Roll Call vote:
Board Member Anton Yes Board Member Jones Yes
Board Member Duke Yes Chairman Castro Yes
City Attorney Ansbro advised the Airport meeting with Broward County is scheduled for
Wednesday, June 3 at 2:00 p.m. at City Hall. We expect the attendance of Bertha Henry, County
Administrator, Jeffrey Newton, County Attorney, and Kent George, Director, Broward County
Aviation Department. He noted that the City Commission is invited to attend, but not required.
City Attorney Ansbro said that he will invite the City of Hollywood to participate as well.
Some members of the Commission noted they would attend.
4. Adiournment
Chairman Castro adjourned the meeting at 8:24 p.m.
Minutes of Special Meeting 7
City of Dania Beach Community Redevelopment Agency
Parcel 109 City Hall Complex Presentations
Thursday,May 14,2009—6:00 p.m
ATTEST: COMMUNITY REDEVELOPMENT
AGENCY
LOUISE STILSON,CMC ANNE CASTRO
CRA SECRETARY CHAIRMAN—CRA
Approved: August 5, 2009
Minutes of Special Meeting 8
City of Dania Beach Community Redevelopment Agency
Parcel 109 City Hall Complex Presentations
Thursday,May 14,2009—6:00 p.m
MINUTES OF MEETING
CITY OF DANIA BEACH
COMMUNITY REDEVELOPMENT AGENCY
WEDNESDAY, JUNE 3, 2009 — 6:00 P.M.
1. Call to Order/Roll Call
Chairman Castro called to meeting to order at 6:07 p.m.
Present:
Chairman: Anne Castro
Vice-Chairman: C.K. "Mad'McElyea
Board Members: Bob Anton
Walter Duke
Albert Jones
CRA Director: Jeremy Earle
City Attorney: Thomas Ansbro
CRA Secretary: Louise Stilson
2. Approval of Minutes
Board Member Anton motioned to approve the minutes of May 6, 2009; seconded by
Board Member Jones. The motion carried unanimously.
3. Cancel July 1, 2009 CRA Board Meeting
Vice-Chairman McElyea motioned to cancel the July 1, 2009 CRA Board meeting;
seconded by Board Member Anton. The motion carried unanimously.
4. CRA Updates
Jeremy Earle, CRA Director, noted we are currently negotiating with the Green Hill
Development Group for the development of Parcel 109. He advised that they are still trying to
reach an agreement to purchase the vacant property and this process is affecting our discussions
with them.
Director Earle reported that we have two appraisals for the parcel we are hoping to purchase for
the surface parking lot, and negotiations will soon start with the lower bidder. He requested
Board direction to move forward. Director Earle further stated that we would need to hold a
Special meeting this month in order to have this matter finalized.
Board Member Duke asked how the site was identified.
Director Earle explained that it is important to start purchasing properties as they become
available with a view to alleviate the parking deficit that we have in the downtown area. He
advised that we are planning to place about 30 spaces on the site which would cost
approximately $150,000.00, including demolition. Director Earle noted that Phase 1 has been
completed,but not yet received.
Board Member Duke said that he reviewed the reports and this is a difficult property to appraise.
He noted that it is a good parcel, but the appraisal of$330,000.00 is ridiculous, considering the
owner paid $200,000.00 in the peak of the real estate market. Board Member Duke stated that in
the current market, he would only pay$250,000.00-$275,000.00 for the parcel. He indicated that
we should not have a sense of urgency to buy this parcel because there would be other parcels
available. He remarked that he would not exceed the lowest appraisal amount.
Director Earle confirmed for Board Member Jones that the owner of the parcel previously tried
to sell it and lowered the price to $335,000.00.
Vice-Chairman McElyea noted the property may go into foreclosure and suggested we wait to
purchase at a later date.
Director Earle advised that Broward County will reimburse us based on the $270,000.00; the
most they will do is 10% over that appraised amount. He noted that the two appraisers were
selected from the County approved list.
Board Member Anton noted there is a great difference between Parcel 109 and this piece of
property. He agreed with Vice-Chairman McElyea and thought we should wait until the
property goes into foreclosure. He asked to be kept informed on what happens with the property.
Director Earle clarified for Chairman Castro that we have $800,000.00 to be drawn down from
the County,to be spent within a period of two years, or we lose it.
Chairman Castro recommended that we look to purchase other properties in the area, or east of
US 1, while negotiations are in progress.
Director Earle distributed a list of CRA incentives to the board members to consider over the
summer holiday. He noted these incentives would be used to attract developers and businesses
to our City. Director Earle advised he would discuss them at the August CRA meeting.
Director Earle noted he attended the Crime Prevention Symposium yesterday with Board
Member Jones. He asked the presenters to come and speak to us so that we could try to
implement some of the things they are doing.
Director Earle noted the draft CRA Finance Plan allocated funds for neighborhoods and
community policing. He advised that a lot of those funds would be used to expand our
boundaries.
Minutes of Regular Meeting 2
City of Dania Beach Community Redevelopment Agency
Wednesday,June 3,2009—6:00 p.m.
5. CRA Contracts
Jeremy Earle, CRA Director, requested approval of a contract with Kimley-Horn and Associates
for the Payment in Lieu system. He advised that this amount is within the current CRA budget.
City Attorney Ansbro advised Director Earle to use the City's Standard Consultant Agreement
and include their proposal as an attachment.
Pooma Bhattacharya, Urban Planner, Kimley-Horn and Associates, provided an overview of the
proposal which was part of the Parking Study presented at the May 6 CRA meeting.
Director Earle noted the text will be incorporated into the"One Code".
Chairman Castro spoke about the purchasing process for the CRA. She asked if we needed to
waive the bid process, since this contract exceeds the $25,000.00 policy.
Board Member Duke motioned to waive the bid process and approve the contract with
Kimley-Horn and Associates; seconded by Board Member Jones. The motion carried
unanimously.
Director Earle requested approval of a contract with Jamie Cole, Land Use Attomey with Weiss
Serota,who would assist the CRA with negotiations for Parcel 109.
Jamie Cole, Weiss Scrota, noted his firm has CRA and public-private partnership experience.
He will negotiate with the Green Hill Development Company. Attorney Cole advised that the
firm has a$200.00 per hour discounted rate, regardless of which attorney works on our case. He
indicated that they have attorneys in different areas who would offer their expertise as needed.
Board Member Jones motioned to approve the contract with Jamie Cole, Weiss Scrota;
seconded by Vice-Chairman McElyea. The motion carried unanimously.
Director Earle responded for Chairman Castro that the streetscapes and sign designs will be
presented in August. He advised that an RFQ for consultants, engineers, planning services, etc.,
would be prepared within the next month. Director Earle noted that a bid package for design
services for Federal Highway will also be developed within the next six months. He further
commented that we will be working on the Tiger Grant which is a very comprehensive
application for a minimum of$20M. Director Earle indicated that we will be working with the
Florida Department of Transportation (FDOT) on some design work before submitting the grant
package.
Chairman Castro requested an update at the next meeting on the legislative session in
Washington regarding some funds earmarked for the City.
Director Earle introduced Bob Daniels, Director of Community Development.
Minutes of Regular Meeting 3
City of Dania Beach Community Redevelopment Agency
Wednesday,June 3,2009—6:00 p.m.
Director Daniels noted he is very pleased to be here.
City Attorney Ansbro spoke about the relocation of transmission facilities from Florida Power
and Light which was originally approved by the Commission on January 13, 2009, for the sum of
$50,000.00. He noted that to assure continued progress of the Southwest Community Center
project, we need conceptual approval of the Work Order for a not-to-exceed amount of
$61,685.00,which will be memorialized at the June 9 Commission meeting.
It was the consensus of the Commission to move forward with the contract with Florida Power
and Light to be presented at the June 9 Commission meeting.
6. Adiouniment
Chairman Castro adjourned the meeting at 6:39 p.m.
ATTEST: COMMUNITY REDEVELOPMENT
AGENCY
LOUISE STILSON, CMC ANNE CASTRO
CRA SECRETARY CHAIRMAN—CRA
Approved: August 5, 2009
Minutes of Regular Meeting ¢
City of Dania Beach Community Redevelopment Agency
Wednesday,June 3,2009—6:00 p.m.
V4
Memo
To: CRA Board
From Jeremy Earle, Executive Director
CC:
Date 7/29/09
Re: CRA Incentive Programs
Greetings Community Redevelopment Agency Board members,
As you know we have been working on putting together a CRA Incentive Program that will
be used to aide in the redevelopment our downtown area. In order to focus our limited
resources the Fagade Improvement Program will only be implemented along the US-1
Corridor, the 1"Avenue Corridor cast and west of US-1 and the Dania Beach Blvd
Corridor. The Strategic Investment Program and the Housing Investment Programs will be
CRA wide. Although CRA staff will vet each application for consistency with the CRA
redevelopment plan, CRA Board approval will be required for all projects.
Over the next few months I will be working on other incentive programs that we can use in
order to encourage redevelopment; at this stage however I seek approval of our overall
Incentive Program
Please let me know if you have any questions.
Best regards,
Jeremy Earle,ASI.A,AICP
Executive Director
1
Dania Beach
Community Redevelopment Agency (CRA)
FA(',ADE and Exterior GRANT PROGRAM
About the Proaram
The CRA Fagade Grant Program is an incentive available to businesses located in the CRA for aesthetic
improvements to the exterior of a commercial building and site. Painting of the building, installation of awnings,
new doors/windows, landscaping, and brick pavers are typical improvements covered by the Fagade Grant
Program.
The CRA will provide a grant for 75% of a project totaling $10,000 or less, for a maximum CRA grant of $7,500.
For projects within the CRA targeted redevelopment areas along the following corridors
1. US-1/Federal Highway Corridor from the US-1 one bridge over the Dania Cut Off Canal to Sheridan
Street.
2. 1 d Avenue one block east and west of US-1 from the Dania Cut off Bridge to Stirling Road/SE 2nd Street
3. Dania Beach Blvd from US-1 to Gulfstream Rd.
The grant may be increased to$20,000 with a 20%match from the business.
Examples
Within Within targeted
CRA redevelopment area
Limits
Project Cost: $10,000 $25,000
City Grant: $ 7,500 $20,000
Owner's Responsibility: $ 2,500 $ 51000
Properties that are sold within twenty-four months of receiving grant funding must repay the full amount of the
grant. A lien shall be recorded by the CRA against the property in order to secure the right of repayment.
Work on the project must begin within sixty (60) days following approval of the grant by the CRA Board.
Applicant may reapply if deadline is missed.
• Eligible Improvements include aesthetic improvements to the building structure, such as exterior
painting, installation of awnings,new windows and/or doors,and signage.
• Adjoining parking lots, roofs and landscaping are ineligible as stand alone projects however they may
be included as a component of the eligible improvements as described above and will only be
considered in conjunction with the overall physical facade improvements to the structure.
• Because of limited funding, staff from the CRA will evaluate the submissions and select those projects for
submission to the CRA Board that beautify the neighborhood,will be a catalyst for other businesses and
complement area improvements.
• All eligible projects will be required to apply for Enterprise Zone funding if applicable.
Pismo Note
Property to be improved must not have any delinquent ad valorem taxes, be free of all municipal and county
liens,judgments and encumbrances of any kind. This provision can be waived by the CRA Board of
Commissioners if development plans for the property meet the goals and objectives as set forth in the Dania
Beach CRA Plan. Upon grant approval,the property must remain free of all municipal and county liens,
judgments or encumbrances of any kind under the term of the agreement.
Small Improvements Initiated by the Agency
On certain occasions the CRA may deem it necessary to implement some special form of improvement to a
property that would affect the health, safety, and welfare of the community. These improvements may or may
not incorporate the entire Fagade Regulations when initiated by the Agency but will require written approval of
the property owner. These improvements do not require approval by the CRA Board. An example would be a
spot light added to a commercial building for pedestrian safety.
The Fagade Grant Program benefith are contingent upon funding availability and approval by the CRA Board of
Commissioners. Fagade Grant Program benefits are not to be construed as an entitlement or right of a property
owner or applicant. Grant funding for properties in the designated CRA areas k only available when such
funding b consistent with the goals expressed In the CRA Strategic Finance Plan or Community Redevelopment
Plan.
Step 1: Application Process
1. Business or property will submit application to the CRA Staff for Initial review. At that time the application
should Include:
A) A photograph of the property showing the area(s) for improvement.
B) Conceptual design drawing(s) and cost estimate(s) of the proposed improvements. (At this point the
CRA may provide conceptual design assistance.)
C) Once submitted to CRA Staff, the applicant must complete the application within thirty (30) days.
Applicant may reapply if deadline is missed. In case of extenuating circumstances where deadlines
cannot be met ( i.e. force majuere, emergencies, etc.), applicant must contact CRA Staff in writing
prior to deadline to extend the application;
a. It is the responsibility of the applicant to meet all deadlines. If contact is not made by
an applicant after thirty (30) days, a letter will be issued to the applicant notifying
them that the file is closed.
D) Once the application is completed, it will initially be reviewed by CRA Staff who will then recommend
approval or denial of the application.
E) The application with a recommendation of approval or denial will be submitted in it's entirety to the
CRA Board of Commissioners for formal approval.
F) After the approval process, the CRA will provide the applicant with a Fagade Agreement. The property
owner shall not begin construction (Grants cannot be applied retroactively for work previously
completed) until the Grant Agreement is signed by all parties. Improvements completed prior to
approval by the CRA Board,will not be eligible for reimbursement.
2
PLEASE READ THE FOLLOWING PRIOR TO APPLICATION SUBMITTAL
• Owners of properties listed for sale may not apply for grant funding. Properties sold within twenty-four
months of receiving grant funding must repay the full amount.
• Prior to application submittal, a preliminary review of proposed renovations to property must be
completed by the Planning Department.
• After approval by the CRA Board of Commissioners, the CRA will provide the applicant with an
approved Grant Agreement for signature. The property owner shall not begin construction (Grants
cannot be applied retroactively for work previously completed) until the Grant Agreement is signed by
all parties. Improvements completed prior to approval by the CRA Board, will not be eligible for
reimbursement.
• If deemed necessary, the Community Redevelopment Agency (CRA) reserves the right to have the
application and its contents evaluated and analyzed by an outside third party including but not limited
to; the proposed business plan, partnership/ownership information with equity positions, mortgage on
the property, lease agreements, letter of Intent from lending institution and any other documents
provided by the applicant.
• If your site plan or application request includes landscaping, the landscaping must consist of species
and varieties of native plants that are drought tolerant require little irrigation and withstand the
environmental conditions of Dania Beach. Irrigation systems must prevent over spray and water waste
and it is recommended a drip irrigation system be installed.
• Property to be improved must not have any delinquent ad valorem taxes, be free of all municipal and
county liens, judgments and encumbrances of any kind. This provision can be waived by the CRA
Board of Commissioners if development plans for the property meet the goals and objectives as set
forth in the Dania Beach CRA Plan. Upon grant approval, the property must remain free of all municipal
and county liens,judgments or encumbrances of any kind under the term of the agreement.
I have read completely and understand the program, including the application guidelines and grant
reimbursement process.
Date
Applicant Signature
Property Owner
3
Step 2: Construction/Payment by the CRA/City of Dania Beach:
l. If your contractor agrees to wait for payment until a check is issued by the CRA of Dania Beach, you
must submit an invoice for the work for both you and your contractor, a letter from you indicating the
work is complete and you are satisfied with the job.
2. If your contractor(s) requires payment upon completion of the work you must pay the invoice. You may
then provide the CRA/City of Dania Beach with the paid invoice and/or a copy of both sides of the
cancelled check. It is also recommended that you obtain a release from your contractor in
consideration of final payment
3. A CRA/City of Dania Beach staff member will visit the property and take a photograph of the
completed project. A check will be issued in your name.
4. 25 copies must be submitted for review purposes.
Signature of Applicant
Please Note
Property to be improved must not have any delinquent ad valorem taxes, be free of all municipal and county
liens,judgments and encumbrances of any kind. This provision can be waived by the CRA Board of
Commissioners if development plans for the property meet the goals and objectives as set forth in the Dania
Beach CRA Plan. Upon grant approval, the property must remain free of all municipal and county liens,
judgments or encumbrances of any kind under the term of the agreement.
4
FACADE PROGRAM APPLICATION
Dab of Application
1. Address of project requesting incentive:
2. Name of Applicant:
Address of Applicant:
Phone: Fax:
Email:
S. Does the applicant own property? Yes No
If"No" box is checked,when will property be in control (own or longderm lease)of applicant?
Indicate the owning entity of the property(i.e. name on property title)
4. Project Description:
5. Total Project Cost Total Funding Request
Authorized Representative
Business Owner Signature Property Owner Signature
(If different)
5
Print Name Print Name
The Facade Grant Program benefits are contingent upon funding availability and approval by the CRA Board of
Commissioners. Facade Grant Program benefits are not to be construed as an entitlement or right of a property
owner or applicant. Grant funding for properties in the designated CRA areas Is only available when such
funding is consistent with the goals expressed in the CRA Strategic Finance Plan or Community Redevelopment
Plan.
Please Nob
Property to be improved must not have any delinquent ad valorem taxes, be free of all municipal and county
liens,judgments and encumbrances of any kind. This provision can be waived by the CRA Board of
Commissioners if development plans for the property meet the goals and objectives as set forth in the Dania
Beach CRA Plan. Upon grant approval, the property must remain free of all municipal and county liens,
judgments or encumbrances of any kind under the term of the agreement.
6
City ofDania Beach
Community RedevelopmentAgency
St�a*c Investment Program (SIP)
(For Projects Up to $5,000,000)
r;.
MNlUN1;"Y REDEVELOPMENT AGENCY
"Stimulating redevelopment activity in order to strengthen the economic
base of the redevelopment area"
Prepared for the Office of the Executive Director by MetroStrategies,Inc.
Dania Beach CRA
Strategic Investment Program (SIP)
(For Projects up to $5,000,000)
Program Principles
The Dania Beach Community Redevelopment Agency (CRA) will collaborate with private
sector businesses, property owners, developers, institutions or civic organizations to expand
the investment opportunities that implement the CRA Strategic Finance Plan or the adopted
CRA Plan for the Dania Beach CRA area. The intent of the CRA is to improve the economic
conditions of Dania Beach in general, but more particularly impact the residents, employees
and property and business owners within the CRA by encouraging development
opportunities that expand the tax base, create jobs, enhance the urban design, and add to
the quality of life.
The fundamental goal is to position the Dania Beach CRA area as a place to do business
and attract private sector investment. The developments are to be of a quality that not only
serve the needs of the adjacent resident population but also is attractive to the entire city
population, especially those who regularly drive through the area. The program should re-
invigorate the existing commercial corridor and add new, compatible uses as it fosters
employment opportunities for residents.
The Strategic Investment Program (SIP) is designed to enhance the pace, content and
quality of development in Dania Beach. The program's focus is to support the CRA's goals
and those of area stakeholders. It specifically addresses the infrastructure needs to create
the environment necessary to attract private investment capital. It also acknowledges and
respects the investments already made by property owners and residents of the
neighborhood.
The initial application of this program will be limited to the City Center and portions of the US
1 Corridor. It is the intent of this policy to start strategically in a small area to build up the
critical mass necessary to have an acknowledgeable economic, visual, and social impact.
In targeting resources in a compact area, the program will attempt to leverage the greatest
possible return on the public investment. The program will be in effect October 1, 2009, and
renewed annually with approval of the Fiscal Year budget but may be revised as success
warrants.
ISM
The Intent of the SIP is to:
• Serve as a catalyst to stimulate private investment
• Reduce or eliminate financial gaps in development projects
• Support the development of new economic generator activities in mixed-use
environments/facilities
• Generate leasing activity for retail, office and restaurant uses as well as residential uses
• Encourage quality design and secure key anchor tenants to enhance the
marketability of adjacent properties
Project and Funding Criteria for
Strategic Investment Program
The criteria for the final determination of projects approved for funding and the specific
amount allocated to each project under the Strategic Investment Program follow a three-
step process. The maximum amount allotted under this program is $50,000. The initial step
relates to the project's ability to meet specific CRA-related objectives. The objectives are
presented in order of importance, and a corresponding numerical weight is attached to
each as shown below. A one (1) score has the highest rating.
Applicant should review the following scoring mechanism before applying
Step I: Proiect's Ability to Meet CRA Obiectives
Priority Weighted
1. 1 .0 1.0 Quality of design reinforces street life and urban
environment as exemplified in "new urbanism" and
2
has been officially approved by CRA prior to
permitting process.
1.5 Generally meets design requirements for the above
3.0 Does not meet generally recognized "new
urbanism" design criteria and does not have CRA
approval
ll. 1.0 1.0 Project has a leverage ratio of private investment to
incentive dollars of at least 10:1
1.5 Project has a leverage ratio of 5:1 to 9.9:1
1.75 Project has a leverage ratio of 3:1 to 4.9:1
3.0 Project has a leverage ratio of less than 3:1
III. 1.0 1.0 Project has a minimum equity investment of 15%
1.5 Project has a minimum equity investment of 10%
3.0 Project has less than 10%equity investment
IV. 2.0 1.0 Project includes a financial relationship with one or
more private entities which may include equity,
long-term lease, in-kind services related to building
design or other assets CRA staff deems important to
project.
2.0 Project does not have other partners
V. 2.0 1.0 Project will be under construction within the next 12-
16 months
1.5 Project will be under construction within 17-24
months
2.0 Project will be under construction after 24 months
VI. 3.0 1.0 Project's tax increment revenues will equal or
exceed dollar amount of incentives within 10 years
1.5 Project's tax increment will be equal to or exceed
dollar amount of incentive within 15 years
3
The numerical priority # will be multiplied by the "weighted" # corresponding to appropriate
project description under each element. The sum of each element will be totaled to
determine the project's level of adherence to the CRA's objectives. The numerical scores will
serve as a ranking list,with the lowest score ranked highest, for the allocation of resources.
Score range: 10.0- 14.0 Project should be funded if resources are available
14.1 - 17.0 Project could be funded if all higher ranked projects are funded
and resources are available
17.1 + Project should not be funded
The above scoring criteria are established to provide the CRA staff with the means to
relatively quickly determine the merits of a particular project submission. Projects that score
favorably are not guaranteed funding. Once the score is established for each project it
would then move to the second step of the evaluation.
Step II: Outside Business Plan/Financlal Analysis
This step may include an analysis by staff or a third party firm, hired by the CRA to evaluate:
• Proposed business plan
• Development Pro forma
• Partnership/ownership information with equity positions
• Mortgage on property
• Lease agreements
• Letter of Intent from lending institution
• Any other documents provided by applicant
It is the intent of this review to provide the CRA with additional assistance in determining the
business merits of each application.
Please Note
Property to be improved must be free of all municipal and county liens, judgments or encumbrances
of any kind. This provision can be waived by the CRA Board of Commissioners if development plans
for said property meets the goals and objectives as set forth in the Dania Beach Five Year Strategic
Finance Plan or the CRA Plan. Upon grant approval, said property must remain free of all municipal
and county liens,judgments or encumbrances of any kind under the term of the agreement.
4
The Strategic Investment Program benefits are contingent on funding availability and CRA
approval, and are not to be construed as an entitlement or right of a property owner or
applicant. Properties in the CRA areas are not eligible for City/CRA funded programs when
such funding conflicts with the goals expressed in the CRA Strategic Finance Plan or
Community Redevelopment Plan.
Step III: Investment Criteria
Once steps I and II are concluded, each project will be ranked by scores (lowest score rated
highest) and placed in one of the following three investment categories.
Projects that Include Investments up to $500,000:
• Formula: (Projected new assessment- current assessment) x .80 x current city/county
millage rates x 15 years = total incentive $
• Eligible Uses:
Site improvements (sidewalks, landscaping, signage, etc.)
Building improvements (facades, awnings, roofs, etc.)
Tenant improvements (retail, restaurant, arts, residential, etc.)
• Bonus Eligible:
Projects that are minority owned and/or results in business owner
occupying a residence in a mixed-use development may receive an
extra 5%above base rate.
Projects that will result in the creation of 5+jobs may receive an extra
10%above base rate.
Projects that are in $500,001 - $1,000,000 range:
• Formula: (Projected new assessment - current assessment) x .80 x current mils x 15
years = total incentive $
• Eligible Uses:
Impact/building permit fees
Site improvements
Building improvements
Tenant improvements
• Bonus Eligible:
Projects that are minority owned and/or results in business owner
occupying a residence in a mixed-use development may receive an
5
extra 1076 above base rate.
Projects that will result in the creation of 5+ jobs may receive an extra
10%above base rate.
Projects that are In $1,000,001 - $5,000,000 range:
• Formula: (Projected new assessment - current assessment) x .80 x current mils x 15
years = total incentive $
Eligible Uses:
Impact/building permit fees
Site improvements
Building improvements
Tenant improvements
• Bonus Eligible:
Mixed-use (two or more retail, restaurant, residential, art, office, etc.)
with smallest use no less than 15% of total sq. ft. of project or 1,500 sq.
ft., whichever is larger, project can receive an extra 2076 above base
rate.
Projects that are minority owned and/or results in business owner
occupying a residence in a mixed-use development may receive an
extra 5%above base rate.
Projects that will result in the creation of 5+jobs may receive an extra
5% above base rate.
Projects that will result in the creation of 10+ jobs may receive an
extra 10% above base rate.
6
PLEASE READ THE FOLLOWING PRIOR TO APPLICATION SUBMITTAL
• Properties listed for sale may not apply. Properties sold within twenty-four months of receiving
grant funding must repay the full amount.
• Prior to application submittal, a preliminary review of proposed renovations to property must
be completed by the Planning Department.
• After approval process, the CRA will provide the applicant with an approved Grant Agreement
for signature. It is recommended that NO CONSTRUCTION begin until the Grant Agreement
is signed by all parties. Improvements completed prior to approval by the CRA Board, may
not be eligible for reimbursement.
• If deemed necessary, the Community Redevelopment Agency (CRA) reserves the right to
have the application and its contents evaluated and analyzed by an outside third party
including but not limited to; the proposed business plan, partnership/ownership information
with equity positions, mortgage on the property, lease agreements, letter of Intent from lending
institution and any other documents provided by the applicant.
• If your site plan or application request includes landscaping, the landscaping must be a
species and variety of native plants that are drought tolerant, require little irrigation and
withstand the environmental conditions of Dania Beach. Irrigation systems must prevent over
spray and water waste and it is recommended a drip irrigation system be installed.
• Property to be improved must be free of all municipal and county liens, judgments or
encumbrances of any kind. This provision can be waived by the CRA Board of
Commissioners if development plans for said property meets the goals and objectives as set
forth in the Dania Beach CRA Five Year Strategic Finance Plan or the CRA Plan. Upon grant
approval, said property must remain free of all municipal and county liens, judgments or
encumbrances of any kind under the term of the agreement.
I have read completely and understand the program, including the application guidelines and grant
reimbursement process.
Date
Applicant Signature
Property Owner
7
Strategic Investment Program
Application Form
Date of Application
t. Address of project requesting CRA Investment:
2. Name of Applicant:
Address of Applicant:
Phone: Fax:
Email:
3. Does the applicant own project property? Yes No
If "No" box is checked, when will property be in control (own or long-term lease) of
applicant?
Indicate the owning entity of the property(i.e. name on property title)
8
4. What is the total estimated project Investment?
Current assessed value :
New capital Investment dollars:
Total estimated new assessment:
5. What Is the percentage (%) amount of ownership equity relative to total
estimated project Investment?
3 20%or more
101YOto 19.9%
Less than 107
None
b. What Is the percentage (%) of minority ownership of the project?
100%
50% or more
Less than 507S
None
7. How many jobs for neighborhood residents will be created upon completion of
the project?
9
1.5
6-10
10+
None
B. When is it anticipated that construction could begin, assuming project receives
SIP assistance? (A detailed project schedule must accompany application)
_ Less than 12 months
12 to 16 months
16 to 24 months
Longer than 24 months
9. Include with this application:
• Description of proposed development/improvement of property
• Preliminary site plan, floor plans and renderings that enable staff to
determine quality of design; parking must be included In the site plan and
meet current code regulations
• Infrastructure Improvements, if any, in either the public ROW or on private
property
• Preliminary project schedule
• Tenant makeup
• Resume of developer indicating related development experience
• Business and Financial Information:
"Business Plan
*Pro forma
"Mortgage on property
*Lease agreements
*Letter of Intent from lending institution
10
*Partnership and/or ownership Information with equity positions
10. Applicant must submit 15 copies for distribution.
Authorized Representative
Name Title
Signature Date
Please Note
Property to be improved must be free of all municipal and county liens, judgments or encumbrances
of any kind. This provision can be waived by the CRA Board of Commissioners if development plans
for said property meets the goals and objectives as set forth in the Dania Beach CRA Five Year
Strategic Finance Plan or the CRA Plan. Upon grant approval, said property must remain free of all
municipal and county liens,judgments or encumbrances of any kind under the term of the agreement.
11
City of Dania Beach
Community Redevelopment Agency
Housing Investment Program (HIP)
(For Projects Up to $5,000,000)
z
C0POMUNITY �-� EDEEVELO 'MENT AGENCY
"Stimulating redevelopment activity in order to strengthen the economic
base of the redevelopment area"
Prepared for the Office of the Executive Director by MetroStrategies,Inc.
Dania Beach CRA
Housing Investment Program (HIP)
(For Projects up to $5,000,000)
Program Principles
The Dania Beach Community Redevelopment Agency (CRA) will collaborate
with private sector property owners, developers, institutions or civic organizations
to expand the residential investment opportunities that meet the implementation
goals and objectives of the CRA Plan. The intent of this CRA program is to
promote the residential development of a variety of housing types that address
the needs of a mix of household income levels.
The fundamental goal is to support the production of residential units within the
CRA area over the next five years. The housing mix should be such that rental
and for-sale projects are available for both affordable and market-rate
households. The Housing Investment Program (HIP) seeks to enhance the pace,
content and quality of residential development. The program also focuses on
creating an environment conducive to a mix of uses, and the urban design,
infrastructure and commercial activity necessary to support inner city residential
neighborhoods.
The objectives of the HIP are to:
• Serve as a catalyst to stimulate residential investment for both for-sale and
rental products.
• Reduce or eliminate financial gaps that cannot be addressed through
conventional financing.
• Encourage quality residential design.
• Create identifiable, residential neighborhoods for a mix of household
incomes.
• Effectively monitor the fiscal impact of the program.
l
'� ! t .
g ff
A li
Project Funding Criteria for
Housing Investment Program
The criteria for the final determination of projects approved for funding and the
specific amount allocated to each project under the Housing Investment
Program will follow a three-step process. The initial step relates to the project's
ability to meet specific CRA-related objectives. The criteria is presented in order
of importance, and a corresponding numerical weight is attached to each as
shown below. A one (1) score has the highest rating.
Please Note
Property to be improved must be free of all municipal and county liens,judgments or
encumbrances of any kind. This provision can be waived by the CRA Board of
Commissioners if development plans for said property meet the goals and objectives as
set forth in the Dania Beach CRA Plan. Upon grant approval, said property must remain
free of all municipal and county liens,judgments or encumbrances of any kind under the
term of the agreement.
2
Applicant should review the following scoring mechanism before applying.
Step I: Prolect's Ability to Meet CRA Oblectives
Priority Weighted Criteria
ff ff
I. 1 .0 1.0 For-sale developments with 25% of the units set
aside for affordable household incomes.
1.5 For-rent developments with 25%of the units set
aside for affordable household incomes.
2.5 For-sale developments without an affordable set
aside component.
3.0 For-rent developments without an affordable set
aside component.
II. 1.0 1 .0 Quality of design reinforces street life and urban
environment and has been officially approved by
CRA prior to permitting process.
1 .5 Generally meets design requirements for the
above.
3.0 Does not meet generally recognized design criteria
and does not have CRA approval.
III. 1.0 1 .0 Project has a minimum equity investment of 15%.
1 .5 Project has a minimum equity investment of 10%.
3.0 Project has less than 10%equity investment.
IV. 2.0 1 .0 Project will be under construction within the next
12-16 months.
1 .5 Project will be under construction within 17-24
months.
2.0 Project will be under construction after 24 months.
V. 3.0 1 .0 Project's tax increment revenues will equal or
exceed dollar amount of incentives within 10 years.
1.5 Project's tax increment will be equal to or exceed
dollar amount of incentive within 15 years.
3
The numerical priority # will be multiplied by the "weighted" # corresponding to
appropriate project description under each element. The sum of each element
will be totaled to determine the project's level of adherence to the CRA's
objectives. The numerical scores will serve as a ranking list, with the lowest score
ranked highest, for the allocation of resources.
Example: A well-designed for-sale residential project of 20 units at a
development cost of $130,000 per unit, or $3.9M, is to be constructed
in City Center. Five of the units are set-aside for affordable income
households. Owner is providing 20% equity and expects construction
to begin within 18 months. The only other source of financing is a
local bank.
I. 1.0 x 1.0 = 1 .0
II. 1.0x 1.0 = 1 .0
III. 1 .0x1 .0 = 1 .0
IV. 2.0 x 1 .5 = 3.0
V. 3.0 x 1 .0 = lQ
9.0 Total Score
Ranking of the Criteria:
Score range:
8- 11 .0 Project should be funded if resources are available
11.1 - 14.0 Project could be funded if all higher ranked projects are
funded and resources are available
14.1 + Project should not be funded
The above scoring criteria are established to provide the CRA staff with the
means to quickly and efficiently determine the merits of a particular project
submission. Projects that score favorably are not guaranteed funding. Once the
score is established for each project it would then move to the second step of the
evaluation.
4
Step II: Outside Business Plan/Financial Analysis
This step includes an analysis by staff or a third party firm, hired by the CRA to
evaluate:
• Proposed business plan
• Development Pro forma
• Partnership/ownership information with equity positions
• Mortgage on property
• Lease agreements
• Letter of Intent from lending institution
• Any other documents provided by applicant
It is the intent of this review to provide the CRA with additional assistance in
determining the business merits of each application.
I i►4 ^•
< L
{ 1 .
1
I ' J
s i I
Ai
Step III (A) Investment Criteria for "For Sale" Residential Developments
Once eligibility is established in Steps I and II the amount of HIP funding will be
determined by the following:
5
• Number of units to be developed.
• Number of units set aside as affordable (i.e. 120% of median income
household).
The specific calculations for HIP funds include:
• $5,000 for each unit or 5% of actual hard construction and land costs,
whichever is higher.
• An additional $5,000 per unit for each unit set aside as affordable households
with the total number not to exceed 25%of units within project.
Step III (B): Investment Criteria for Rental Residential Developments
Rental developments will be addressed in a similar way as for-sale developments.
Once Steps I and II are concluded, project is ranked and is eligible for HIP funds,
the amount of funding will be determined by the following:
• Number of units to be developed.
• Number of units set aside as affordable household incomes (i.e. 120% of
median income) for at least 10 years.
The specific calculation for HIP funds include:
• $5,000 for each unit (estimated costs for building, impact and permitting
fees) or 5%of hard construction and land costs, whichever is higher.
• Additional $5,000 per unit for each unit set aside as affordable with the
total number not to exceed 257o' of units within project.
Example #1
A 30-unit rental project developed at a cost of $3.9 million of which six of the units
are to be set-aside as affordable for at least 10 years. Under the proposed
formula, the HIP funds would be calculated as follows:
Project costs at $3.9M x .05 = $195,000
6 units x$5,000/unit = $ 30,000
$225,000*
*A maximum of $150,000 could be funded if approved
The Housing Investment Program benefits are contingent on funding avaliabiitly and
CRA approval, and are not to be construed as an entitlement or right of a property
owner or applicant. Properties in the CRA area are not eligible for City/CRA funded
programs when such funding conflicts with the goals expressed In the CRA Plan.
6
PLEASE READ THE FOLLOWING PRIOR TO APPLICATION SUBMITTAL
• Properties listed for sale may not apply. Properties sold within twenty-four months
of receiving grant funding must repay the full amount.
• Prior to application submittal, a preliminary review of proposed renovations to
property must be completed by the Planning Department.
• After approval process, the CRA will provide the applicant with an approved Grant
Agreement for signature. It is recommended that NO CONSTRUCTION begin
until the Grant Agreement is signed by all parties. Improvements completed prior
to approval by the CRA Board, may not be eligible for reimbursement.
• If deemed necessary, the Community Redevelopment Agency (CRA) reserves the
right to have the application and its contents evaluated and analyzed by an outside
third party including but not limited to; the proposed business plan,
partnership/ownership information with equity positions, mortgage on the property,
lease agreements, letter of Intent from lending institution and any other documents
provided by the applicant.
• If your site plan or application request includes landscaping, the landscaping must
be a species and variety of native plants that are drought tolerant, require little
irrigation and withstand the environmental conditions of Dania Beach. Irrigation
systems must prevent over spray and water waste and it is recommended a drip
irrigation system be installed.
• Property to be improved must be free of all municipal and county liens, judgments
or encumbrances of any kind. This provision can be waived by the CRA Board of
Commissioners if development plans for said property meet the goals and
objectives as set forth in the Dania Beach CRA Plan. Upon grant approval, said
property must remain free of all municipal and county liens, judgments or
encumbrances of any kind under the term of the agreement.
I have read completely and understand the program, including the application guidelines
and grant reimbursement process.
Date
Applicant Signature
Property Owner
7
Housing Investment Program Application Form
Date of Application
1. Address of project requesting CRA Investment:
2. Name of Applicant:
Address of Applicant:
Phone: Fax:
Email:
3. Does the applicant own project property? Yes No
If "No" box is checked, when will property be In control (own or long-term
lease) of applicant?
Indicate the owning entity of the property (i.e. name on property HHe)
4. What is the total estimated project Investment?
Current assessed value:
New capital Investment dollars:
Total estimated new assessment:
5. What is the percentage (%) amount of ownership equity relative to total
estimated project Investment?
2076 or more
107to 19.9%
8
Less than 10%
None
6. Is this a rental or for sale development?
Rental
For sale
7. How many total units are being developed?
8. How many units are set-aside as affordable?
9. When is it anticipated that construction will begin, assuming project
receives HIP assistance? (A detailed project schedule must accompany
application).
Less than 12 months
12 to 16 months
6 to 24 months
Longer than 24 months
10. Include with this application:
• Description of proposed development/Improvement to the property
• Preliminary site plan, floor plans and renderings that enable staff to
determine quality of design; parking must be included in the site plan
and meet current code regulations
• Infrastructure Improvements, if any, in either the public ROW or on
private property
• Preliminary project schedule
• Tenant makeup
• Resume of developer indicating related development experience
• Business and Financial Information:
'Business Plan
9
*Development Pro forma
*Mortgage on property
*Lease agreements
*Letter of Intent from lending institution
*Partnership and/or ownership Information with equity
positions
Authorized Representative
Business Owner Signature Property Owner Signature
(If different)
Print Name Print Name
Please Note
Property to be improved must be free of all municipal and county liens,judgments or
encumbrances of any kind. This provision can be waived by the CRA Board of
Commissioners if development plans for said property meet the goals and objectives as
set forth in the Dania Beach CRA Plan. Upon grant approval,said property must remain
free of all municipal and county liens,judgments or encumbrances of any kind under the
term of the agreement.
10
Ot 1�sm
Memo
To: CRA Board
From: Jeremy Earle, Executive Director
CC:
Date. 7/29/09
Re: CRA Continuing Services Contracts
Greetings Community Redevelopment Agency Board members,
Attached you will find a draft copy of a Continuing Services Request for Letters of Interest
(RLI) that I should be issuing within the next week. I am currently working with our
attorneys and our consultants to ensure that both the RLI and the entire process go
smoothly. The RLI will be for engineering, architectural, landscape architectural and
surveying services which all fall under CCNA; I will however also be including planning
services which does not fall under CCNA per state statute.
As you know, after all of the hard work that we put in over the past 12 months, we are now
ready to begin implementing some of the recommendations in the redevelopment plan such
as landscape and signage improvements along US-1, for that we need to start hiring the
designers who will do that. My goal is that we will have at least five firms in each category
above that we can choose from over the next 3 years to help us with various projects. I will
of course keep you up to date as the RLI is issued.
Please let me know if you have any questions.
Best regards,
Jeremy Earle,ASLA,AICP
Executive Director
1
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DANIA BEACH
COMMUNITY REDEVELOPMENT AGENCY
REQUEST FOR
LETTERS OF INTEREST
H- -08
CONTINUING CONTRACT FOR ENGINEERING
AND/OR ARCHITECTURAL SERVICES FOR VARIOUS
COMMUNITY REDEVELOPMENT AGENCY
PROJECTS
RLI OPENING: , 2009,2:00 P.M.
CITY HALL CONFERENCE ROOM
100 W. Dania Beach Blvd
DANIA BEACH, FLORIDA 33004
, 2008
CITY OF DANIA BEACH
COMMUNITY REDEVELOPMENT AGENCY
REQUEST FOR LETTERS OF INTEREST
H- -08
Pursuant to Florida Statutes, Chapter 287.055(2)(g) (Consultants Competitive Negotiations Act),
the Dania Beach Community Redevelopment Agency (CRA), invites qualified engineering,
landscape architectural, surveying, planning and/or architectural firms to submit Letters of
Interest, qualifications and experience for consideration to provide:
CONTINUING CONTRACT FOR ENGINEERING AND/OR ARCHITECTURAL
SERVICES FOR VARIOUS COMMUNITY REDEVELOPMENT AREA PROJECTS
The CRA intends to issue multiple contracts to engineering, landscape architectural, surveying,
planning and/or architectural firms to provide continuing professional services to the CRA for
various projects. Professional services under this contract will be restricted to those required for
any project for which construction costs will not exceed $1 million, and for any study activity for
which fees will not exceed $50,000 or those that are specifically listed below. The contracts will
be for an initial term of three (3) year, with an option for up to one (3) one-year extensions as
agreed to by the Consultant(s) and the CRA. Although planning firms are exempt from FS,
287.055(2)(g), they are still encouraged to respond to this RLI. If processed by ordinance, the
contracts can exceed one Near.
The types of projects that are less than $1M in project cost to be undertaken may include, but are
not limited to:
• Water Main Construction projects.
• Gravity Sewer Main or Force Main Construction projects.
• Roadway or Streetscape projects
• Bridge Construction projects
• Environmental Mitigation/Studies
• Parking Lot or Structure Construction/Re-Construction projects.
• Storm Water/Drainage Improvement projects.
RLI H- -08 1 Initial
• Parks and Recreational Facilities.
• Planning Studies
• Architectural Design Guidelines Studies
• Landscape projects
• Architectural Design projects
• Economic and Market Development analysis
The scope of services may include, but is not limited to,the following:
• Prepare preliminary design reports and/or design alternative recommendations.
This may include various types of utility modeling, surveying and field data
analysis.
• Preparation of scoping drawings and technical packages for solicitation of design-
build companies or joint ventures.
• Management of projects using design-build contracting.
• Prepare all required bidding/construction documents for projects. This may
include the preparation of surveys, design plans and construction documents,
technical specifications, and cost estimates. Attendance at required pre-design,
design, bidding and bid award meeting may also be required.
• Attend pre-bid conferences, prepare possible bid addenda for contract document
revisions. Assist in making bid award recommendations for contracting and/or
construction services.
• Prepare all required permit applications and submittal packages as required for
permit issuance of all agency permits(i.e. Federal, State, County and City).
• Provide construction engineering/management/administration services for projects.
Services during construction may include shop drawing/contractor submittal
reviews and approvals, inspection and approval of project improvements,
certification of projects for various permitting entities, possible field revisions, and
review and approval of contractor pay applications.
• Provide project close-out services. This may include preliminary and final
acceptance of projects, preparation and approval of punch list items and project
certification as required to all permitting agencies.
RLI H- -08 2 Initial
Firms must have previous municipal experience and must be licensed to practice Professional
Engineering, Architecture, Landscape Architecture and Surveying in the State of Florida, Florida
State Statute 481, by the Board of Professional Regulation.
1. SUBMITTAL FORMAT
Submittals should be limited to the following:
1. Letter of Interest. In your letter, include the complete corporate name of the
primary firm responding, address, telephone, fax number, and name of the person
in your firm who the City should contact regarding your response.
2. Firms or teams shall submit their technical approach to the tasks described in the
scope, including details of how each phase of the project would be completed, and
how their firm proposes to maintain time schedules and cost controls.
3. Completed"Project Team"form.
4. Statement of Skills and Experience of Project Team
5. Location of the office from which services will be rendered, and the number of
professional and administrative staff at the prime office location.
6. Location of office(s) of the prime and/or sub consultants that may be utilized to
support any or all of the professional services listed above and the number of
professional and administrative staff at the prime office location.
7. Completed SBE program forms, Exhibits A-D. On Exhibit A, list all participating
SBE or M/W/DBE firms, including the prime consultant if applicable. Include
copies of all SBE and/or NM/DBE certifications for the prime and
subcwnsuhants. State the percentage of work to be performed by each firm listed
on Exhibit A.
S. Resumes of key personnel.
9. References for past municipal projects in the South Florida area.
If firms are situated outside the local area, (Broward, Pahn Beach, and Miami-Dade counties)
include a brief statement as to whether or not the firm will arrange for a local office during the
term of the contract, if necessary.
Skills and experience of the Project Team must be included as indicated above. Describe the
experience of the entire project team as it relates to these types of projects. Include the
experience of the prime consultants as well as other members of the project team; i.e., additional
personnel, sub-consultants, branch office, team members, and other resources anticipated to be
RLI H- -08 3 Initial
utilized for this project. Name specific projects (successfully completed within the past five years)
where the team members have performed similar projects previously.
Specifically identify the management plan (if needed) and provide an organizational chart for the
team. The organizational chart will be in addition to the Skills and Experience of the Project
Team as indicated above. The proposer must describe at a minimum, the basic approach to these
projects, to include reporting hierarchy of staff and sub-consultants, clarify the individual(s)
responsible for the co-ordination of separate components of the scope of services.
It is the intent of the Dania Beach CRA to encourage minority and women owned firms to
participate in the process. The methods by which this is accomplished should be developed and
presented by the respondents in their submissions.
Responses should include all pages of this solicitation properly initialed in the lower right hand
corner.
Interested firms should submit one (1) original and five (5) copies of all materials, which indicate
interest and qualifications. Please identify the original as `original'.
Submittal packages should be marked on the exterior RLI # H- -08 Continuing Contract For
Engineering and/or Architectural Services For Various Community Redevelopment Agency
Projects, and addressed to City of Dania Beach, Office of the City Clerk, Attention Ms. Louise
Stilson, City Clerk, 100 W. Dania Beach Blvd, Dania Beach, Florida 33004.
Submittals MUST BE RECEIVED in the City Clerks Office no later than 2:00 p.m.,
, 2008. LATE SUBMITTALS, ADDITIONS, OR CHANGES WILL
NOT BE ACCEPTED.
2. SMALL BUSINESS ENTERPRISES
The CRA encourages the participation of Small Business Enterprises (SBE) as defined by
Florida Statute 288.703 (1) in the areas of Engineering, Landscape Architectural,
Architectural, Planning and Surveying firms.
As of the date of publication of this solicitation, a small business means an independently owned
and operated business concern that employs 200 or fewer permanent full-time employees and that,
together with its affiliates, has a net worth of not more than $5 million or any firm based in
Florida that has a Small Business Administration 8(a) certification. As applicable to sole
proprietorships, the $5 million net worth requirement shall include both personal and business
investments.
The CRA encourages all firms to undertake good faith efforts to identify appropriate Small
Business Enterprise partners. Sources of information on certified Small Business Enterprises
include the Broward County Small Business Development Division, and the State of Florida
Office of Supplier Diversity.
RLI H- -08 4 Initial
3. SELECTION/EVALUATION PROCESS
A Selection/Evaluation Committee will be appointed and will be responsible for selecting the most
qualified funs. The Selection/Evaluation Committee will then present their findings to the CRA
Board and upon their approval, negotiate contract with the most qualified firm.
The Committee will rank responses based upon the following criteria:
1. Prior experience with projects of similar size and complexity: 0-20 points
a.Number of similar projects
b. Complexity of similar projects
c. References from past projects
2. Past record of performance for the City: 0-10 points
a. Project name, dates
b. City personnel assigned to the project
3. Qualifications of personnel including sub consultants: 0-25 points
a.Number of technical staff
b. Qualifications of technical staff:
(1)Number of licensed staff
(2) Education of staff
(3)Experience of staff
4. Availability of personnel: 0-10 points
a. Current work load/staffparticipation
b. Organization of the team
5. Proximity of the nearest office to the project location: 0-10 points
a. Location
b.Number of staff at the nearest office
6. Technical approach to perform the tasks described in the Scope of 0-20 points
Services:
a. Level of effort
b. Effectiveness of the technical approach to complete each phase of the
project, maintain time schedules and cost control
7. Total dollar value of work previously awarded to each firm by the 0-5 points
agency. (The object is to effect an equitable distribution among qualified
firms provided such distribution does not violate the principal of
selection of the most highly qualified film)
8. Is the firm a certified minority business enterprise as defined by the 0-5 points
RLI H- -08 5_ Inrtial
Florida Small and Minority Business Assistance Act of 19857
(Certification of any sub-contractors should also be included with the
response.)
The Committee will have the option to use the above criteria for the initial ranking to short-list
proposers, and to use an ordinal ranking system to score short-listed proposers following
presentations, with a score of 1" assigned to the short-listed proposer deemed most qualified by
the Committee.
Each firm should submit documents that provide evidence of capability to provide the services
required for the committee's review for shortlisting purposes. The shortlisted firms may be
contacted to provide public presentations regarding their qualifications and ability to furnish the
required services. When more than three responses are received, the committee shall furnish the
CRA Board (for their approval) a listing, in ranked order, of no fewer than three firms deemed to
be the most highly qualified to perform the service. If three or less firms respond to the RLI, the
list will contain the ranking of all responses.
The CRA Board has the authority to (including, but not limited to); approve the recommendation;
reject the recommendation and direct staff to re-advertise the solicitation; or, review the responses
themselves and/or request oral presentations and determine a ranking order that may be the same
or different from what was originally presented to the CRA Board.
4. CONTRACT AWARD
It is the intent of the City to issue multiple one-year contracts with four (4) possible one-year
renewal terms for the work described herein.
5. INSURANCE
The insurance described herein reflects the insurance requirements deemed necessary for this
project by the City. It is not necessary to have this level of insurance in effect at the time of
submittal, but certificates indicating that the insurance is currently carried or a letter from the
Carrier indicating upgrade ability will speed the review process to determine the most qualified
Proposer.
The successful Proposer shall not commence operations, construction and/or installation of
improvements until certification or proof of insurance, detailing terms and provisions of coverage,
has been received and approved by the City of Dania Beach Risk Manager.
The following insurance coverage shall be required.
1. Worker's Compensation Insurance covering all employees and providing benefits
as required by Florida Statute, Chapter 440, regardless of the size of the company
RLI H- -08 6 Initial
(number of employees). The Contractor fiuther agrees to be responsible for
employment, control and conduct of its employees and for any injury sustained by
such employees in the course of their employment.
2. Liability Insurance
a) Naming the City of Dania Beach as an additional insured, on General
Liability Insurance only, in connection with work being done under this
contract.
b) Such Liability insurance shall include the following checked types of
insurance and indicated minimum policy limits.
3. Real&Personal Property Insurance
The Contractor is responsible for any loss or damage to tools, equipment and
supplies at the job site and is also responsible for any loss or damage to buildings
being constructed until that building is completed and a certificate of occupancy is
issued.
LIMITS OF LIABILITY
each
Type of Insurance occurrence aggre¢ate
GENERAL LIABILITY
XX comprehensive form
XX premises-operations bodily injury $1,000,000. $1,000,000.
XX explosion& collapse
hazard property damage $1,000,000. $1,000,000.
_ underground hazard
XX products/completed
operations hazard bodily injury and
XX contractual insurance property damage
XX broad form property combined $1,000,000. $1,000,000.
damage
XX independent contractors
XX personal injury personal injury $1,000,000. $1,000,000.
---------------------------------------------------------------------------------------------------------------
AUTOMOBILE LIABILITY bodily injury
(each person) $1,000,000.
bodily injury
XX comprehensive form (each accideno $1,000,000, $1,000,000,
XX owned pr%cM damagc $1,000,000, $1,000,000,
XX hired bodily injury and
XX non-owned property damage
RLI H- -08 7 Initial
combined $1,000,000. $1,000,000.
------------------------------------------------------------------------------------------------------------------
REAL&PERSONAL PROPERTY
XX comprehensive form Organization must show proof
they have this coverage.
EXCESS LIABILITY
bodily injury and
XX umbrella form property damage
_ other than umbrella combined $2,000,000. $2,000,000.
XX PROFESSIONAL LIABILITY $2,000,000. $2,000,000.
The certification or proof of insurance must contain a provision for notification to the City ten
(10) days in advance of any material change in coverage or cancellation.
The successful Proposer shall fiunish to the City the certification or proof of insurance required
by the provisions set forth above,within ten(10) days after notification of award of contract.
6. GOVERNING LAW
Interested vendors will agree that agreements shall be governed by the laws of the State of
Florida,and the venue for any legal action will be Dania Beach, Florida.
7. CONFLICT OF INTEREST
For purposes of determining any possible conflict of interest, each Proposer must disclose if any
City employee is also an owner, corporate officer, or an employee of his business. If any City
employee is also an owner, corporate officer, or an employee, the Proposer must file a statement
with the Broward County Supervisor of Elections pursuant to Florida Statutes 112.313.
8. DRUG FREE WORKPLACE
The selected Proposer with whom an agreement will be negotiated will be required to verify they
will operate a"Drug Free Workplace" as outlined in Florida Statute, Section 287.087.
9. PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a proposal on a contract to provide any goods or services to a
public entity, may not submit a proposal on a contract with a public entity for the construction or
RLI H- -08 8 Initial
repair of a public building or public work, may not submit proposals on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Florida Statute, Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list.
10. COMPOSITION OF PROJECT TEAM
Proposer will be required to commit that the personnel and/or principals named in the proposal
shall remain assigned to the "project" throughout the period of the contract unless provided for
otherwise in a negotiated contract. No diversion or substitution of personnel or principals will be
allowed without submission of a written request with the qualifications and experience of the
proposed replacement. The approval of the City will be required for any such diversion or
substitution.
11. CONTACT INFORMATION
For additional information regarding this solicitation, please contact Mr. Jeremy Earle, CRA
Executive Director(954) 924-6800.
RLI H- -08 9 Initial
PROJECT TEAM
RLI NUMBER
Federal I.D.#
Is Prime Consultant a
Certified SBE firm YES NO
PRIME
Role Name of Individual Assigned to Number of Years Education,
Project Experience Degrees
Principle-In-Charge
Project Manager
Asst. Project Manager
Other Key Member
Other Key Member
SUB-CONSULTANT
Role Company Name and Address of Office Name of Individual Assigned
Handling This Project to the Project
Surveying
Landscaping
Engineering
Other Key Member
Other Key Member
RLI H- -08 10 Initial
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EXHIBIT "B"
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR
RLI #
TO:
(Name of Prime or General Contractor)
The undersigned intends to perform subcontracting work in connection with the above
contract as (check below)
an individual a corporation
a partnership a joint venture
The undersigned is prepared to perform the following work in connection with the
above Contract, as hereafter described in detail:
(Date) (Name of SBE Contractor)
BY:
RLI H- -08 12 Initial
EXHIBIT "C"
SMALL BUSINESS ENTERPRISE (SBE)
UNAVAILABILITY FORM
RLI #
I,
(Name and Title)
Of , certify that on the day of
I invited the following SBE CONTRACTOR(s) to bid
work items to be performed in the City of Dania Beach:
Form of Bid Sought
(i.e., Unit Price,
SBE Contractor Materials/Labor, Labor
Address Work Items Sought Only, etc.)
Said SBE CONTRACTOR(s):
Did not bid in response to the invitation
Submitted a bid that was not the low responsible bid
Other:
Signature: Date:
Note: Attach additional documents as available.
RLI H- -08 13 Initial
RLI H- -08 14 Initial
EXHIBIT "D"
GOOD FAITH EFFORT REPORT
RLI #
1. What portions of the contract have you identified as SBE opportunities?
2. Did you provide adequate information to identified SBE? Please comment on
how you provided this information.
3. Did you send written notices to SBEs?
_Yes _ No
If yes, please include copy of the notice and the list of individuals who were
forwarded copies of the notices.
4. Did you advertise in local publications?
_Yes No
If yes, please attach copies of the ads, including name and dates of publication.
5. Did you contact any organizations with large constituents of SBE members for
possible sub-contractors? Please attach list of resource organizations used.
6. What type of efforts did you make to assist SBEs in contracting with you?
7. List the SBEs you will utilize and subcontract amount/percentage.
RLI H- -08 15 Initial
8. Other comments:
Note: Please attach the unavailability letters with this report.
RLI H- -08 16 Initial