HomeMy WebLinkAboutR-2021-161 FDOT Maintenance Memorandum to Install and Maintain Transformers and Electrical Paraphernalia on FDOT Light Poles for City Holiday Lights MISSING EXH. 2 exhibitRESOLUTION NO.2021-161
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE THE FLORIDA DEPARTMENT OF TRANSPORTATION
("FDOT") DISTRICT FOUR MAINTENANCE MEMORANDUM
AUTHORIZING THE CITY TO INSTALL AND MAINTAIN
TRANSFORMERS AND ELECTRICAL PARAPHERNALIA ON FDOT LIGHT
POLES SO THAT THE CITY CAN INSTALL HOLIDAY LIGHTS; AND
AUTHORIZING THE CITY TO ISSUE THE REQUIRED SURETY/SECURITY
DEPOSIT OF $70,000.00 TO FDOT; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach desires to install holiday lighting within the medians
and roadways of Dania Beach, including SR5/US-1; and
and
WHEREAS, SR5/US-1 is owned by the Florida Department of Transportation (FDOT);
WHEREAS, the City has applied for FDOT Permit No. 202 1 -C-49 1 -000 10, which permit
will authorize the City to utilize all the FDOT existing light poles on the FDOT owned roadways,
to install new transformers, Ground Fault Circuit Interrupter (GFCI) receptacles, and associated
peripherals (the "Features") on the existing FDOT aluminum and concrete light poles along
SR5/US-1 Federal Highway from Mile Post (M.P.) 4.200 to 5.920, SR 818 Griffin Rd. from M.P.
6.877 to 10.700, SR 848 Stirling Rd. from M.P. 5.440 to 6.700 and SR 822 Sheridan St. from M.P.
3.650 to 4.585; and
WHEREAS, in order to install the holiday lighting, the City must enter into a maintenance
agreement with FDOT, which includes insurance and certain maintenance requirements, and
FDOT requires the payment of a surety (security) deposit in the amount of Seventy Thousand
Dollars ($70,000.00), equal to the cost estimate to install the GFCI receptacles; and
WHEREAS, the Public Services Department recommends that the City enter into the
attached maintenance memorandum and comply with all required conditions;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2. That the proper City officials are authorized to execute the FDOT District
Four Maintenance Memorandum authorizing the City to install and maintain the Features on
FDOT light poles so that the City can install holiday lights, which Memorandum is attached and
incorporated by reference into this Resolution as Exhibit 1.
Section 3. That the City is authorized to provide the Seventy Thousand Dollar
($70,000.00) surety to FDOT relating to the installation of the GFI receptacles. A copy of the
FDOT surety is attached and incorporated by reference into this Resolution as Exhibit 2.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in full force and take effect immediately upon
its passage and adoption.
PASSED AND ADOPTED on October 26, 2021.
ATTEST:
i
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS FORM AND C(
e
T 4 � ' 'q \f \
THOMAS J. A SBRO
CITY ATTWEY
. .•.
MAYOR
1 ; ; 01,64I S _
2 RESOLUTION #2021-161
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
DISTRICT FOUR
MAINTENANCE MEMORANDUM OF AGREEMENT
THIS AGREEMENT made and entered into this date , by
and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a
component agency of the State of Florida, hereinafter called the DEPARTMENT, and the
CITY OF DANIA BEACH, a municipal corporation existing under the Laws of Florida,
hereinafter called the AGENCY.
WITNESSETH:
WHEREAS, the DEPARTMENT has jurisdiction over SR5/US-1 Federal Highway, SR 818
Griffin Road, SR 848 Stirling Road, SR 822 Sheridan Street; and
WHEREAS, the AGENCY seeks to install and have maintained by the AGENCY certain
highway FEATURES; and
WHEREAS, as part of the continual updating of the State of Florida Highway System, the
DEPARTMENT, for the purpose of safety, protection of the investment and other reasons, has
constructed and does maintain SR5/US-1 Federal Highway from Mile Post (M.P.) 4.200 to 5.920,
SR 818 Griffin Road from M.P. 6.877 to 10.700, SR 848 Stirling Road form M.P. 5.440 to 6.700
and SR 822 Sheridan Street from M.P. 3.650 to 4.585, (within the limits of the AGENCY); and
WHEREAS, it is the intent of the AGENCY and the DEPARTMENT that the AGENCY
shall construct, and the AGENCY shall maintain the specific elements constructed under PERMIT
NO. 2021-C-491-00010 as well as all the existing light poles on the associated meter to include
but not limited to the new installation of transformers, Ground Fault Circuit Interrupter (GFCI)
receptacles, and associate peripherals on existing Florida Department of Transportation (FDOT)
aluminum and concrete light poles along SR5/US-1 Federal Highway from Mile Post (M.P.) 4.200
to 5.920, SR 818 Griffin Rd. from M.P. 6.877 to 10.700, SR 848 Stirling Rd. form M.P. 5.440 to
6.700 and SR 822 Sheridan St. from M.P. 3.650 to 4.585 hereinafter called FEATURES; and
WHEREAS, the Project involves the scope of work as described within Exhibit A (Project
Location, Description and Project Aerial) and Exhibit B (Plans), which will benefit the
AGENCY; and
WHEREAS, the parties hereto mutually recognize the need for entering into an Agreement
designating and setting forth the responsibilities of each party; and
WHEREAS, the AGENCY by Resolution Number entered into
this date , attached hereto and by this reference made a part hereof,
desires to enter into this Agreement and authorizes its officers to do so.
NOW THEREFORE, for and in consideration of the mutual benefits to flow each to the
other, the parties covenant and agree as follows:
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
1. RECITALS
The recitals set forth above are true and correct and are deemed incorporated herein.
2. INSTALLATION OF FACILITIES
The AGENCY shall construct, under Permit No. 2021-C-491-00010, additional FEATURES
as detailed in Exhibit A and Exhibit B that will benefit the AGENCY. The AGENCY agrees
to maintain the FEATURES described herein as: the existing light poles on the associated
meter to include but not limited to the new installation of transformers, Ground Fault Circuit
Interrupter (GFCI) receptacles, and associate peripherals on existing Florida Department of
Transportation (FDOT) aluminum and concrete light poles, as described within Exhibit A and
Exhibit B, within the corporate limits of the AGENCY; and
A. All activities, including the FEATURES installation and future maintenance operations
performed on State highway right of way, must be in conformity with the most current
edition of the Manual on Uniform Traffic Control (MUTCD) and FDOT Traffic Control
through Work Zones.
B. The most current edition of FDOT Standard Plans (Sight Distance at Intersections)
must be adhered to.
C. Lateral Offsets as specified in the FDOT Plans Preparation Manual, Volume 1,
Chapters 2 and 4 must be adhered to.
D. FEATURES shall not obstruct roadside signs or permitted outdoor advertising signs,
(see Florida Administrative Code [F.A.C.] Rule Chapter 14-10.)
E. The AGENCY shall provide the local FDOT Operation Center located at Broward
Operations, 5548 NW 9t' Ave., Ft. Lauderdale, Florida 33309, (954) 776-4300, a
twenty-four (24) hour telephone number and the name of a responsible person that the
DEPARTMENT may contact. The AGENCY shall notify the local maintenance office
forty-eight (48) hours prior to the start of the lighting FEATURES.
F. If there is a need to restrict the normal flow of traffic, it shall be done on non -holiday,
weekday off-peak hours (9 AM to 3 PM), and the party performing such work shall give
notice to the local law enforcement agency within whose jurisdiction such road is
located prior to commencing work on the lighting FEATURES. The DEPARTMENT'S
Operation Center Public Information Officer (see telephone number in Paragraph (e)
shall also be notified.
G. The AGENCY shall be responsible to clear all utilities within the improvement limits
before construction commences.
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
3. MAINTENANCE OF FACILITIES
A. The AGENCY agrees to maintain the FEATURES existing and to be installed under
Permit No 2021-C-491-00010 along SR5/US-1 Federal Highway from Mile Post
(M.P.) 4.200 to 5.920, SR 818 Griffin Road from M.P. 6.877 to 10.700, SR 848
Stirling Road form M.P. 5.440 to 6.700 and SR 822 Sheridan Street from M.P. 3.650
to 4.585. Maintenance by the AGENCY will include inspection, repair, restoration,
replacement and general maintenance of the FEATURES including but not limited to,
attachments, electrical components, hardware, and all standard and non-standard
features of the light poles.
1) The AGENCY agrees to maintain, at its sole cost and expense, the FEATURES in
compliance with any and all applicable laws which shall include, but not be limited
to, laws and regulations relating to the Americans with Disabilities Act ("ADA") of
1990, as currently enacted or as may be amended from time to time.
2) The FEATURES shall be kept clean and free from trash and debris. The
FEATURES shall be kept free of graffiti. The FEATURES shall be free of pests
such as stinging insects, rodents, and vermin, including removal of nests as
needed.
3) As part of the maintenance responsibility, the AGENCY shall keep in good repair
and replace, defective or worn-out parts of the FEATURES. The AGENCY's
responsibility to keep the FEATURES in good repair shall include all necessary
inspection, maintenance, repair and replacement of any type or nature, including,
but not limited to, inspection, maintenance, repair, and replacement due to normal
wear and tear, named storm event, acts of God, vandalism, and accidents. The
AGENCY shall take all necessary steps to maintain and secure the FEATURES in
a manner to protect against public accessibility and injury to any person or
property.
4) The AGENCY shall perform all activities necessary to keep the FEATURES fully
operating, properly functioning, with a minimum of 90% of the lights burning for any
lighting type or roadway system at all times in accordance with the original design
thereof, whether necessitated by normal wear and tear, accidental or intentional
damage, or acts of nature. Said maintenance shall include, but shall not be limited
to, providing electrical power, and paying all charges associated therewith, routine
inspection and testing, preventative maintenance, emergency maintenance,
replacement of any component parts, or complete replacement of the FEATURES
(including the poles, standard and non-standard features and any and all other
component parts installed as part of the FEATURES), and locating (both vertically
and horizontally) the FEATURES, as may be necessary.
5) The above -named functions to be performed by the AGENCY may be subject to
periodic inspections by the DEPARTMENT at the discretion of the DEPARTMENT.
Such inspection findings will be shared with the AGENCY and shall be the basis
of all decisions regarding, reworking relating to the maintenance obligation /
function or AGREEMENT termination.
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
6) The AGENCY shall be solely responsible for any damages to surrounding
property, real estate, vehicles, pedestrians, or other assets occurring as a result
of installation, maintenance and operation of the FEATURES and shall repair such
damage to the satisfaction of the DEPARTMENT at no expense to the
DEPARTMENT, as per the requirements in Exhibit C (Maintenance Plan
Requirements).
7) The AGENCY shall be responsible to maintain the light pole structures and
electrical components. The AGENCY shall replace the structure if destroyed in an
accident by third parties. The DEPARTMENT expressly assigns its rights, interests
and privileges pertaining to said FEATURES damage to the AGENCY, so AGENCY
can pursue all claims and causes of actions against the third parties responsible for
the damage. The DEPARTMENT will assist the AGENCY as necessary and will
confirm AGENCY'S authorization to pursue recovery. The AGENCY will be
responsible for all attorneys' fees and costs incurred in its recovery activities. The
AGENCY shall not file suit in the name of the DEPARTMENT.
B. The AGENCY shall comply with all ADA Laws existing and as may be amended.
Adjacent sidewalk areas shall be always accessible. If sidewalk closures are needed,
alternate routes shall be clearly identified, and missing sidewalk shall be restored either
with permanent or temporary materials at the end of each workday.
C. All FEATURES shall at all times have a notification sign posted with the name and
phone number of the department within the AGENCY responsible for maintenance of the
FEATURES so that members of the public may contact AGENCY regarding problems
with the FEATURES. The AGENCY shall promptly respond and correct all complaints
regarding maintenance. The FEATURES existing and to be constructed with this project
shall not contain advertising. Nor shall advertising be placed upon them by any party in
the future.
D. The AGENCY shall be responsible for maintenance of the Project in accordance with the
following Federally and State accepted standards (current editions at the time of
execution of this AGREEMENT and any amendments hereafter) and all costs related
thereto: (a) FDOT Design Manual (FDM), (b) Florida Green Book, (c) Standard
Specifications for Roadway and Bridge Construction, (d) FDOT Standard Plans, (e)
Manual on Uniform Traffic Control Devices (MUTCD), Florida Building Codes (FBC), and
National Electrical Code (NEC), and (f) all other applicable local, state, or federal laws,
rules, resolutions, or ordinances, and FDOT procedures. In the event of a conflict
between documents, standards, and procedures the more stringent shall apply.
E. Any work impacting traffic flow along SR5/US-1 Federal Highway from Mile Post (M.P.)
4.200 to 5.920, SR 818 Griffin Road from M.P. 6.877 to 10.700, SR 848 Stirling Road
form M.P. 5.440 to 6.700 and SR 822 Sheridan Street from M.P. 3.650 to 4.585 must be
coordinated with the DEPARTMENT. Lane closures must be submitted for approval in
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
accordance with DEPARTMENT procedures and policies and will meet the goals
established in the DEPARTMENT's Open Roads Policy.
4. NOTICE OF MAINTENANCE DEFICIENCIES
If, at any time while the terms of this AGREEMENT are in effect, it shall come to the
attention of the DEPARTMENT that the AGENCY's responsibility as established
herein or a part thereof is not being properly accomplished pursuant to the terms of
this AGREEMENT, the DEPARTMENT may issue a written notice, that a deficiency
or deficiencies exist(s), by sending a certified letter to the AGENCY, in care of the
CITY OF DANIA BEACH CITY MANAGER, to place the AGENCY on notice regarding
its maintenance deficiencies. Thereafter, the AGENCY shall have a period of sixty (60)
days within which to correct the citied deficiency or deficiencies. In the event, there is
a safety deficiency, the notification will be by phone to the CITY OF DANIA BEACH
CITY MANAGER, for immediate action. If said deficiencies are not corrected within
the time period, the DEPARTMENT may, at its option, proceed under one or more or
a combination of the following items:
a. The DEPARTMENT may repair any item or a number of items. Corrective actions
will be performed with the DEPARTMENT and/or its independent contractor's
materials, equipment, and personnel. The actual cost for such work will be charged
to the AGENCY.
b. The DEPARTMENT may remove or replace any item or number of items with the
standard DEPARTMENT item. Corrective actions will be performed with the
DEPARTMENT and/or its independent contractor's materials, equipment, and
personnel. The actual cost for such work will be charged to the AGENCY.
If there is no standard equivalent item or if in the DEPARTMENT's discretion the
item is not necessary for the operations of the roadway, the DEPARTMENT may
remove the item in its entirety and restore the area to a condition acceptable to the
DEPARTMENT. Corrective actions will be performed with the DEPARTMENT
and/or its independent contractor's materials, equipment, and personnel. The
actual cost for such work will be charged to the AGENCY.
At the discretion of the DEPARTMENT, terminate the Agreement in accordance
with Section 7 of this Agreement, the DEPARTMENT or its Contractor's personnel
may remove FEATURES and restore to previous condition or current
DEPARTMENT standard and charge the AGENCY the reasonable cost of such
removal and restoration/replacement. The determination of restoration or
replacement will be the sole discretion of the DEPARTMENT.
5. CASH DEPOSIT
Throughout the term of this Agreement, the AGENCY shall maintain with the
DEPARTMENT a Cash Deposit in the amount of Seventy Thousand dollars and Zero
cents ($70,000.00), to secure any obligations of the AGENCY under this Agreement,
including, but not limited to, costs of construction, operation maintenance, repair,
relocation, adjustment, or removal of the features. Interest earnings on the Cash Deposit
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
shall accrue to the DEPARTMENT. In the event that AGENCY fails to comply with the
terms and conditions of this Agreement, the DEPARTMENT may recover such sums from
the AGENCY as are necessary in order to cure the breach, by applying the Cash Deposit.
The Cash Deposit shall be held in perpetuity and will not be released until FEATURES
have been removed and the light poles restored or replaced to a condition acceptable to
the sole discretion of the DEPARTMENT.
6. FUTURE DEPARTMENT IMPROVEMENTS
It is understood between the parties hereto that the FEATURES covered by this
Agreement may be removed, relocated, or adjusted at any time in the future as
determined to be necessary by the DEPARTMENT in order that the adjacent state
road be widened, altered, or otherwise changed to meet with future criteria or
planning of the DEPARTMENT.
7. FUTURE AGENCY FEATURES
The AGENCY may construct/install additional FEATURES within the limits of the
rights of ways identified as a result of this document, subject to the following
conditions:
1) Plans for any new FEATURES shall be subject to approval by the
DEPARTMENT. The AGENCY shall not change or deviate from said plans
without written approval by the DEPARTMENT.
2) The AGENCY shall procure a permit and/or Construction Agreement from
the DEPARTMENT, as appropriate, for all FEATURES including but not
limited to holiday decorations/lighting.
3) All FEATURES shall be developed and implemented in accordance with
appropriate state safety and roadway design standards.
4) The AGENCY agrees to comply with the requirements of this Agreement
with regard to any additional FEATURES installed at no cost to the
DEPARTMENT.
8.AGREEMENT TERMINATION
Upon termination of this agreement, at the expense of the AGENCY, the AGENCY shall
restore the lighting system to the condition prior to Permit # 2021-C-491-00010 and/or
replace light poles with new DEPARTMENT standard light poles if restoration is not to the
DEPARTMENT satisfaction. The determination of restoration or replacement will be the
sole discretion of the DEPARTMENT. This Agreement may be terminated under anyone
(1) of the following conditions:
1) By the DEPARTMENT, if the AGENCY fails to perform its duties under this
Agreement, following ten (10) days written notice. The AGENCY shall reimburse
the DEPARTMENT for any expenditures associated with the installation of said
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
FEATURES, the cost to restore the lighting system to the condition prior to
Permit # 2021 -C-491 -00010. If restoration is not to the DEPARTMENT
satisfaction in its sole discretion, the AGENCY shall replace light poles with new
DEPARTMENT standard light poles.
2) By the DEPARTMENT, for refusal by the AGENCY to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter
119, Florida Statutes, and made or received by the AGENCY in conjunction with
this Agreement.
3) By the DEPARTMENT with a six (6) month written notice.
9. AGREEMENT TERM
The term of this Agreement commences upon execution by all parties. The term of this
Agreement shall remain in effect for as long as the FEATURES shall exist.
10. LIABILITY AND INSURANCE REQUIREMENTS
A. With respect to any of the AGENCY'S agents, consultants, sub -consultants,
contractors, and/or sub -contractors, such party in any contract for the
FEATURES shall agree to indemnify, defend, save and hold harmless the
DEPARTMENT from all claims, demands, liabilities, and suits of any nature
arising out of, because of or due to any intentional and/or negligent act or
occurrence, omission or commission of such agents, consultants, sub
consultants, contractors and/or subcontractors. The AGENCY shall provide to
the DEPARTMENT written evidence of the foregoing upon the request of the
DEPARTMENT. It is specifically understood and agreed that this
indemnification clause does not cover or indemnify the DEPARTMENT for its
own negligence.
B. In the event that AGENCY contracts with a third party to provide the services
set forth herein, any contract with such third party shall include the following
provisions:
1) AGENCY'S contractor shall at all times during the term of this Agreement
keep and maintain in full force and effect, at contractor's sole cost and
expense, Comprehensive General Liability with minimum limits of
$1,000,000.00 per occurrence combined single limit for Bodily Injury Liability
and Property Damage Liability and Worker's Compensation insurance with
minimum limits of $500,000.00 per Liability. Coverage must be afforded on a
form no more restrictive that the latest edition of the Comprehensive General
Liability and Worker's Compensation policy without restrictive endorsements,
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
as filed by the Insurance Services Office and shall name the DEPARTMENT
as an additional insured.
2) AGENCY'S contractor shall furnish AGENCY with Certificates of
Insurance of Endorsements evidencing the insurance coverages specified
herein prior to the beginning performance of work under this Agreement.
3) Coverage is not to cease and is to remain in full force and effect (subject
to cancellation notice) until all performance required of AGENCY'S
contractor is completed. All policies must be endorsed to provide the
DEPARTMENT with at least thirty (30) days' notice of cancellation and
or/or restriction. If any of the insurance coverages will expire prior to the
completion of work, copies of renewal policies shall be furnished at least
(30) days prior to the date of expiration.
10. E-VERIFY REQUIREMENTS
The AGENCY shall:
1) Utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the AGENCY for the work
performed under this AGREEMENT; and
2) Expressly require any contractors performing work or providing services pursuant
to the state contract to likewise utilize the U.S. Department of Homeland Security's
E-Verify system to verify the employment eligibility of all new employees hired by
the subcontractor during the contract term.
11. ENTIRE AGREEMENT
This writing embodies the entire Agreement and understanding between the parties hereto
and there are no other Agreements and understanding, oral or written, with reference to the
subject matter hereof that are not merged herein and superseded hereby except the
Construction Agreement 2021-C-491-00010 and State Highway Lighting Maintenance and
Compensation Agreement(s) signed between the parties, as amended, as to all other
FEATURES not specifically mentioned in this Agreement. The streetlights installed under
this project will be compensated as streetlights under the State Highway Lighting
Maintenance and Compensation Agreement. If the DEPARTMENT and AGENCY fail to
agree on the annual lump sum amount to be paid under the State Highway Lighting
Maintenance and Compensation Agreement or the AGENCY does not execute the State
Highway Lighting Maintenance and Compensation Agreement(s) signed between the
parties, this Agreement shall supersede that Agreement and the AGENCY agrees to
maintain the FEATURES and pay all utility costs solely under this Agreement or at the
expense of the AGENCY, the AGENCY shall restore the lighting system to the condition
prior to Permit # 2021-C-491-00010 and/or replace light poles with new DEPARTMENT
standard light poles if restoration is not to the DEPARTMENT satisfaction.
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
12. EXPENDITURE OF MONEY
The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability,
or enter into any contract which, by its terms, involves the expenditure of money in
excess of the amounts budgeted as available for expenditure during such fiscal year.
Any contract, verbal or written, made in violation of this subsection is null and void, and
no money may be paid on such contract. The DEPARTMENT shall require a statement
from the Comptroller of the DEPARTMENT that funds are available prior to entering into
any such contract or other binding commitment of funds. Nothing herein contained shall
prevent the making of contracts for periods exceeding one (1) year, but any contract so
made shall be executory only for the value of the services to be rendered or agreed to
be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim
in all contracts of the DEPARTMENT which are for an amount in excess of TWENTY-
FIVE THOUSAND DOLLARS ($25,000.00) and which have a term for a period of more
than one year.
iBle01 *11'k1*1
The DEPARTMENT'S District Secretary shall decide all questions, difficulties, and disputes
of any nature whatsoever that may arise under or by reason of this Agreement, the
prosecution or fulfillment of the service hereunder and the character, quality, amount and IN
WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and
year first above written.
14. ASSIGNMENT
This Agreement may not be assigned or transferred by the AGENCY in whole or part without
the consent of the DEPARTMENT.
15. LAWS GOVERNING
This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida. In the event of a conflict between any portion of the contract and Florida law, the
laws of Florida shall prevail. The venue for any dispute arising from this Agreement shall be
in Broward County, Florida.
16. NOTICES
Any and all notices given or required under this Agreement shall be in writing and either
personally delivered with receipt acknowledgement or sent by certified mail, return receipt
requested. All notices shall be sent to the following addresses.
If to the DEPARTMENT:
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
State of Florida Department of Transportation
Attention: District Maintenance Engineer
3400 West Commercial Blvd
Ft. Lauderdale, FL 33309-3421
If to the AGENCY:
The City of Dania Beach
Attention: Dincer Ozaydin, Public Services Director
1201 Stirling Road Dania Beach, FL 33004
17. LIST OF EXHIBITS
Exhibit A: Project Location, Description and Project Aerial
Exhibit B: Plans
Exhibit C: Maintenance Plan Requirements
10
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year
first above written.
AGENCY
City of Dania Beach, a municipal
Corporation of the State of Florida
By: Date:
Ana M. Garcia, City Manager
ATTEST:
Tom Schneider, City Clerk
Approved as to form
Tom Ansbro, City Attorney
Date:
Date
11
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year
first above written.
DEPARTMENT:
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
Sign:
Paul A. Lampley, P. E., Director of Operations
Date:
Approval as to Form:
Sign:
Dawn Raduano, District General Counsel
Date:
12
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C-491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
EXHIBIT A
PROJECT LOCATION, DESCRIPTION AND AERIAL
Project Location
The FEATURES associated with this Agreement are located within the City of Dania Beach
in Broward County, Florida along SR5/US-1 Federal Highway from Mile Post (M.P.) 4.200
to 5.920, SR 818 Griffin Road from M.P. 6.877 to 10.700, SR 848 Stirling Road form M.P.
5.440 to 6.700 and SR 822 Sheridan Street from M.P. 3.650 to 4.585.
Description
The proposed project consists of new installation of transformers, Ground Fault Circuit
Interrupter (GFCI) receptacles, and associate peripherals on existing Florida Department of
Transportation (FDOT) aluminum and concrete light poles.
III. Aerial
13
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
EXHIBIT B
PLANS
Plans by Jorge R. Cervantes, PE, Calvin, Giordano & Associates, Inc. dated August 30, 2021
as approved by the Department.
PLANS (attached)
Sheets Included:
PDF Page Number (#) Plan Sheet (#) Sheet(s) Description
15
GO
COVER SHEET
16
G1
SIGNATURE SHEET
17
E1
ELECTRICAL NOTES
18
E2
FEDERAL HWY LIGHT POLE LOCATIONS
19
E3
SHERIDAN ST LIGHT POLE LOCATIONS
20
E4
STIRLING RD LIGHT POLE LOCATIONS
21
E5
GRIFFIN RD LIGHT POLE LOCATIONS
22
E6
GRIFFIN RD LIGHT POLE LOCATIONS
[The remainder of this page intentionally left blank.]
14
CITY HOLIDAY LIGHTING PROJECT
C)
PHASE I0
Sheet List Table
Sheet Number
Sheet Title
GO
COVER SHEET
G1
SIGNATURE SHEET
E1
ELECTRICAL NOTES
E2
FEDERAL HWY LIGHT POLE LOCATIONS
E3
SHERIDAN ST LIGHT POLE LOCATION
E4
STIRLING RD LIGHT POLE LOCATIONS
E5
GRIFFIN RD LIGHT POLE LOCATIONS
E6
GRIFFIN RD LIGHT POLE LOCATIONS
DANIA BEACH, FLORIDA
N
WE
s
LOCATION MAP
- wadlwlll� Calvin, Giordano & Associates, Inc.
EXCEPTIONAL SOLUTIONS'"
1800 Eller Drive, Suite 600, Fort Lauderdale, Florida 33316
Phone: 954.921.7781 • Fax: 954.921.8807
Certificate of Authorization 514
15
CITY OFFICIALS
MAYOR:
TAMARAJAMES
VICE -MAYOR:
MARCO SALVINO, SR
COMMISSIONERS:
JOYCE L. DAVIS
LORI LEWELLEN
LAUREN ODMAN
CITY MANAGER:
ANA M. GARCIA
NOTES:
1. R6Po14SIRRTtt FOR
THE USE OF TI-ESE PIANS FOR � PURPOSE PRIOR TO SECURING PERMITS FROM ALL AGENCIES HANNG
DIC JURISTION OVERTHIS PROJECT WILL FALL SOLELY UPON THE USER.
FOR PERMITTING
T.
CURRENT REV No.: — -—
Jorge R Digitally signed by Jorge
R
Cervantes:AO1 4 1Cewantes:AO141000OOD
0000000177 D F 1 0177DF 13 A2 F600015420
Date: 2021.09.21
3A2F600015420 13:04:08-04'00'
\DCA
JORGE R. CERVANTES, STATE OF FLORIDA,
\; �SGENSF Nf �%
PROFESSIONAL ENGINEER, LICENSE NO. 45832.
NO. 45832 c
THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED
BY JORGE R. CERVANTES, P.E. ON THE DATE
INDICATED HERE.
.p STATE OF _
13
PRINTED COPIES OF THIS DOCUMENT ARE NOT
CONSIDERED SIGNED AND SEALED AND THE
�C)��. 0R1OP'\��:�
SIGNATURE MUST BE VERIFIED ON ANY
sS�ONAI
ELECTRONIC
COPIES.
��
CALVIN, GIORDANO AND ASSOCIATES, INC.
1800 ELLER DRIVE, SUITE 600
FORT LAUDERDALE, FLORIDA 33316
954-921-7781
THE ABOVE NAMED PROFESSIONAL ENGINEER SHALL BE RESPONSIBLE FOR THE
FOLLOWING SHEETS IN ACCORDANCE WITH THE RULE 61G15-23.004, F.A.C.
ELECTRIC PLANS
Sheet Llet Table
Sheet Number Sheet Title
GO COVER SHEET
G7 SIGNATURE SHEET
E1 ELECTRICAL NOTES
E2 FEDERAL HWY LIGHT POLE LOCATIONS
E3 SHERIDAN ST LIGHT POLE LOCATION
E4 STIRLING RD LIGHT POLE LOCATIONS
E6 GRIFFIN RD LIGHT POLE LOCATIONS
E6 GRIFFIN RD LIGHT POLE LOCATIONS
W...Ewm-
CITY HOLILIGHTING PROJECT
--
"� PNAbEI SIGNATURE SHEET G1
a.hsDx _ x No C ( f A` M, 514 DANIA BEACH, FLORIDA
16
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bNNNR
ALUMINUM POLE RECEPTACLE DETAIL
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ELECTRICAL NOTES
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17
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1. COMIRACTOR SHALL REFER TO FDOT STANDARD PLANS (FY
2D21-22) MOT STANDARD PLAN INDEX 102-601 (TWO -LADLE AND
MULTILANE ROADWAY WORK BEYOND THE SHOULDER), 102-602
LANE AND MULTILANE WORK ON SNOULDEt). 102-613
MULRUNE ROADWAY LANE CLOSURES), 102-615 (MULTILANE
ROADWAY, NIERSECTION WORK), 102-661 (BICYCLE LANE
CLOSURES) AND 102-660 (SIDEWAII( CLOSURE), WHERE
APPLICABLE.
PLAN NOTES LEGEND:
OI Dmm FDOT CONCRETE POLE WITH STEP-DOWN TRANSFORMER
AND GFCI RECEPTACLE.
O IXisnNIG EDGE ALUMINUM POLE WITH GFCI RECEPTACLE
O3 EXISTING FDOT ALUMINUM POLE. PROVIDE AND (STALL NEW 15OW
TRANSFORMER AND GFCI RECEPTACLE SEE FDOT ALUMINUM POLE
RECEPTACLE DETAIL
® D35PNG FOOT SIRFERIGHT TO REMIN AS IS.
O Df6'IING FOOT CONCRETE POLE PROVIDE AND INSTALL NEW 15DW
TRANSFORMER AND GFCI RECEPTACLE. SEE FDOT CONCRETE POLE
RECEPTACLE DETAIL
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ol
, Z�kf 4) 1
PLAN NOTES LEGEND.
IED
Pi (D EXISTING FOOT CONCRETE POLE WITH STEP-DOWN TRANSFORMER
P5 AND CFCI RECEPTACLE.
(D EXISTING FOOT ALUMINUM POLE WITH GFCI RECEPTACLE
Z. 8 P7 Twl EXSTNG FOOT ALUMINUM POLE. PRUAX AND INSTALL NEW 15OW
STIRLIN G F�D.
TRANSFORMER AND GFCI RECEPTACLE. SEE FOOT ALUMINUM POLE
Pol
RECEPTACLE DETAIL
DUSTING FOOT STREETUGHT TO RETAIN AS &
JAC j R
COSTING FDOT CONCRETE POLL PROVIDE AND INSTALL NEW 150W
TRANSFORMER ANDECEPTACLE DETAIL GFCI RECEPTACLE SEE TOOT CONCRETE POLE
NOTE.
1. CONTRACTOR SFAII REFER TO FOOT STANDARD PLANS (FY
2021-22) MOT STANDARD PLAN INDEX 102-01 (TWD-I-ANE AND
MULO E ROADWAY WORK BEYOND THE - 102 02
(TWO LANE AND MULTILANE WORK ON SHOULDER),S"E2-613
(MULTILANE RQ%D%AY LANE CLOSURES). 102-615 (MULTILANE
ROADWAY. INTERSECTION WORK). ID2-661 (BICYCLE LANE
CLOSURES) AND 102-660 (SIDEWAL( CLOSURE), WHERE
APPECABLE.
It FOR PERmn-FINIG
L
A-dat", Lm. CITY HOLIDAY LIGHTING PROJECT
110EPTIONAL SOLUTIONS-
=ll14zllll'--'ll=':=-- I'll, PIFLASE
STIRLING RD LIGHT POLE LOCATIONS
DAMM, BEACH, ILORIM
20
s ~P26 P27
Jim
ll
. GRIFFIN RD.
P29 P30 ,� l P31
NOTE
1. CONTRACTOR SHALL REFER TO FOOT STANDARD PUNS (FY
2021-22) NOT STANDARD PUN INDEX 102-601 (TWO-LANE AND
MULTILANE ROADWAY WORK BEYOND THE SHOULDER), 102-602
(TWO LANE AND MULTILANE WORK ON SHOULDER), 102-613
(MULTILAROADWAY LANE
ROOADWAAYN, EINFERSECTIONN WORK), 1022-)66102-615 (BICYCLEMULfl LANE NE
CLOSURES) AND 102-660 (SIDEWALK CLOSURE), WHERE
APPLICABLE
GRAPHIC SCALE
�D
( IN FEET I
1' = 300,
OR(FFIN RD.
P4R-iTV'� P48 P49 P50 P. .a P91 Q5I PI4. .'t „
PIAN NOTES LEGEND:
O EXISTING FOOT CONCRETE POLE WITH STEP-DOWN TRANSFORMER
AND CFCI RECEPTACLE.
O2 EXISTING FOOT AWMINUM POLL WITH GFCI RECEPTACLE
O3 EXISTING MOT ALUMINUM POLE. PROMDE AND INSTALL NEW 15OW
TRANSFORMER AND GFCI RECEPTACLE. SEE MOT ALUMINUM POLE
RECEPTACLE DETAIL
® EXISTING FDGT STREETLIGHT TO REMIN AS IS.
0 EXISTING FOOT CONCRETE POLE PROMDE AND INSTALL NEW 15DW
TRANSFORMER AND GFCI RECEPTACLE. SEE MOT CONCRETE POLE
RECEPTACLE DETAIL
Z
r-0RPBRNTNG
CITY HOLIDAY LIGHTING PROJECT
----— PHASE I GRIFFIN RD LIGHT POLE LOCATIONSIAI
514 BAN W BEACH, FLORIOA r
21
Vu
CIE"
GRIFR[tRIF.
r. a Ae,P" $ r x . - 1 �. x _ - :: st x,;`" - x 7d` P71 -
-6 P57 P58. P59 P60 , P61 •, .P „ P63 P64„
P5-`65,=.'-' ..P W�. {fig• � 72�P774 5
I > P9 p P
'
3
2c2D _ >r o
2070
s
gyp„ Y,
El
. + Mrs"
,
_.,
r
c
_
wil
P <
e
A - " a
_ - 1 P&5 M N
:✓ w.1s+am.�....:. r i I ,.. P8.3
i P82'P77—'—P78 P�80 P81 jjpS^'A•14 SfiRN1R4
ENMI
Y?I
t Z
GRAPHIC m.,,9
p7r,150 wo
8 ^t (
1825 GRIFFIN t ,a 1 ! } k t. ". ,1 �<r L,, 3a ^' � ', 1.
�,
o TESLEGEND:
O DOSING FDOT CONCRETE POLL WITH STEP-DOWN TRWSFMER
AND GFCI RECEPTACLE
DOSING FDOT ALUMINUM PoLE WITH GFCI RECEPTACLE
1 EASING'.{'" t
O TRANSFORMER AIDMINUM GFCI RECEPTACLE. SEE MOT ALUMINUM POLE
RECEPTACLE DETAIL
DOSING FOOT giianarT TO REMIN AS IS.
>�' r , -.:o E #r�, . •.�. p O DOSING FOOT CONCRETE POLE PROWDE AND INSTALL NEW I5OW
w3 - N` • v TRANSFORMER ND GFCI RECEPTACLE SEE FDOT CONCRETE PONE
0 =I-•+P3` t07`r RECEPTACLE DEAL.
RIFFINR .. P
P91
NOTE:
4�0 1. CONONCTgt SHALL REFER TOFDOT STANDARD PLANS (FY
7�
2021-22 MOT STANDARD PLAN INDEX 102-601 0-LANE AND
MULTILANE ROADWAY WORK BEYOND THE SHOULDER), 102-802
Au,k1 ,
R $ I u 6A r LANE AND MULTILANE WORK ON SHOULDER), 102-613
,.. , ' , MULTILANE ROADWAY LANE CLOSURE), 102-615 (MULTILANE
r • 4 ,.yS .+ I A y 'A x.. ROADWAY, WTERSE'CTION W ( ), 102 fi61 (BICYCLE LANE
, yy
CLOSURE AND 102-660 (SIDEWALK CLOSUR WHERE
t,
APPUW
d 2. POLE 73-75 ARE ON I-95
E ETEDIRrAL SYSTEM
E FOR PERhTr NG
�GNm, Qorda B&F IaleF,Lv. CITY HOLIDAY LIGHTING PROJECT ,u,>aXo.......m.�.a ..Eam. �.
E ox�Ak s-,uTloNs• RIFFIN RD LIGHT POLE LOCATIONS „m=,,.,,,o,,,, E6' PHASE I G
[ r mt .
xFUTIiw [enifir� a �Nrthnr is im 514 DANK -CH, FLORIDA
22
SECTION NO.: 86010, 86015, 86016 & 86230
PERMIT NO: 2021-C491-00010
COUNTY: Broward
State Road: SR-5, SR-818, SR-848, SR-822
EXHIBIT C
MAINTENANCE PLAN REQUIREMENTS
In reference to Maintenance to be performed under this Agreement, the AGENCY shall submit
to the DEPARTMENT a maintenance plan detailing the means and methods for accomplishing
any maintenance or repairs to the FEATURES in accordance with all DEPARTMENT
Standards, Procedures and Specifications. This plan shall be submitted and approved by the
DEPARTMENT prior to commencing any maintenance or repair activities. The AGENCY shall
comply with the DEPARTMENT's applicable Maintenance Rating Program Standards. The
plan should at minimum detail how the AGENCY will address the following:
Providing for continuous traffic control and necessary traffic control devices as
required for the safe movement of traffic of vehicular and pedestrian traffic past the
location of the structure being repaired for the duration of the repair in accordance with
DEPARTMENT Standards, Procedures and Specifications.
2. Protection of adjacent surrounding property, real estate, vehicles, pedestrians,
attachments to the light poles, or other assets during the preparation and recoating of
surfaces.
3. Containment of debris or materials used in or resulting from the repair
After the maintenance plan is approved, the AGENCY shall submit a work plan to the
DEPARTMENT for approval prior to each repair to be performed detailing:
1. The proposed date of the repair
2. The location of the repair
3. The nature of the repair
4. The materials to be used for the repair
23