HomeMy WebLinkAboutR-2021-163 Jet-Vac Equipment Company Purchase of Hydro Excavation Truck Utilizing Pricing Under Sourcewell ContractRESOLUTION NO.2021-163
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE
A HYDRO EXCAVATION TRUCK FROM JET -VAC EQUIPMENT
COMPANY, LLC FOR THE PUBLIC SERVICES DEPARTMENT IN AN
AMOUNT NOT TO EXCEED FOUR HUNDRED TWENTY FIVE THOUSAND
NINETEEN DOLLARS AND SEVENTY-ONE CENTS ($425,019.71),
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS, BY UTILIZING THE PRICING UNDER SOURCEWELL, A
MINNESOTA GOVERNMENTAL ENTITY, CONTRACT NO. 122017-SCA;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made pursuant
to a competitive bid obtained within the last eighteen (18) months by other government agencies
such as the federal government, state of Florida or a Florida municipality or county; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold or limitation at $25,000.00; and
WHEREAS, the Director of the Public Services Department has determined that a hydro
excavation truck vehicle and equipment needed by the City can be purchased at the least cost to
the City by entering into an agreement with Jet -Vac Equipment Company, LLC, utilizing the
pricing under Sourcewell, a Minnesota governmental entity, Contract No. 122017-SCA, which
agreement is attached as Exhibit "A," a copy of which is made a part of and is incorporated into
this Resolution by this reference; and
WHEREAS, the approved budget provides for the purchase of a hydro excavation truck;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed as being
true and correct and they are made a specific part of and incorporated into this Resolution by this
reference.
Section 2. That the City Manager is authorized to purchase a hydro excavation truck
for the Public Services Department from Jet -Vac Equipment Company, LLC by utilizing the
pricing under the Sourcewell Contract 122017-SCA valid through February 20, 2022.
Section 3. That funding for this purchase is available and appropriated in the FY 2021-
2022 budget from the following sources:
Position/Department
Vehicle Type
Procurement cost
GL Account
Public Services
Sewer Equipment
$425,019.71
402-35-02-535-64-20
900-ECO 12 Yard
401-33-02-533-64-20
Truck Mounted
403-38-01-538-64-20
Combination Sewer
Cleaner
Section 4. That the City Manager is authorized to purchase the vehicle utilizing the
Sourcewell contract as stipulated above, and the City Commission authorizes the proper City
officials to execute such purchasing documents as are necessary for the purchase of the vehicle.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on October 26, 2021.
ATTEST:
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS FO AND CORRECTNESS:
THOMAS J. IJNSBRO
CITY ATTORNEY
TAMARA JAME
MAYOR
2 RESOLUTION #2021-163
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND
JET -VAC EQUIPMENT COMPANY, LLC, FOR THE PURCHASE OF A
HYDRO EXCAVATION TRUCK UTILIZING THE PRICING UNDER THE
SOURCEWELL CONTRACT NO. 122017-SCA
This is an Agreement ("Agreement") dated , 2021, between
the City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its principal place
of business located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and Jet -Vac
Equipment Company, LLC, a South Carolina limited liability company ("Vendor") authorized to
transact business in Florida, whose mailing address is 5746 Broad Street, Sumter, South Carolina
29154.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
1. The City has determined that the purchase of a Hydro Excavation Truck can be
purchased at the least cost to the City by utilizing the Sourcewell Contract No. 122017-
SCA, a copy of which contract is attached as Exhibit "A" and made a part of and is
incorporated into this Agreement by this reference, through Jet -Vac Equipment
Company, LLX which is valid through February 20, 2022.
2. That the cost of the Hydro Excavation Truck and related equipment can be purchased
in amount not to exceed Four Hundred Twenty Five Thousand Nineteen Dollars and
Seventy One Cents ($425,019.71) as shown in the Price Quotes, which quotes are
attached as composite Exhibit "B" and are made a part of and are incorporated into this
Agreement by this reference.
3. The Price Quotes shall be considered a part of this Agreement between the City and
the Vendor; provided, however, that if Vendor contracts with any other governmental
agency in Florida and rates are lower than those afforded to any city for these same
purchases, then the Vendor shall provide such lower rates to the City.
4. That in all other respects, the terms of Exhibit "A" and composite Exhibit `B" apply to
this Agreement.
3 RESOLUTION #2021-163
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO LEGAL FORM
AND CORRECTNESS;
THOMAS J. ANSBRO, CITY ATTORNEY
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
TAMARA JAMES, MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
4 RESOLUTION #2021-163
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF _
COUNTY OF
VENDOR:
JET -VAC EQUIPMENT COMPANY,
LLC
a South Carolina limited liability
company
Signature
PRINT Name
Title
Dated: 2021
The foregoing instrument was acknowledged before me by means of ❑ physical presence
or ❑ online notarization, on 2021,
by , as of
Jet -Vac Equipment Company, LLC, a South Carolina company, authorized to transact business in
Florida. He/she is personally known to me or has produced as
identification.
My Commission Expires:
Notary Public, State of
Print Name
5 RESOLUTION #2021-163