HomeMy WebLinkAboutMinutes of Workshop Meeting - Capital Improvement Program - Goals and Priorities MINUTES OF WORKSHOP MEETING
CAPITAL IMPROVEMENT PROGRAM — GOALS AND PRIORITIES
DANIA BEACH CITY COMMISSION
WEDNESDAY, FEBRUARY 1, 2012 — 6:00 P.M.
1. Call to Order/Roll Call
Mayor Flury called the workshop to order at 6:00 p.m.
Present:
Mayor: Patricia A. Flury
Vice-Mayor: Bobbie Grace
Commissioners: Anne Castro
Walter Duke
C. K. "Mac" McElyea
City Manager: Robert Baldwin
City Attorney: Thomas Ansbro
City Clerk: Louise Stilson
2. Capital Improvement Program
City Manager Baldwin explained that staff is not asking for additional funds; we are only
providing an update of where we are in the Capital Improvement Program (CIP). He indicated
we are not expecting the Commission to make any decisions tonight; however, there are some
items that may need to be considered for funding during the upcoming budget year.
Commissioner Duke remarked that it would be helpful if the backup information was received
prior to the meeting. He also noted that the CRA should be included in the CIP projects.
Commissioner Duke asked his fellow Commissioners to work together since there are important
decisions to be made.
Mayor Flury commented she hopes we are working within the confines of the current budget.
Mark Bates, Director of Finance, provided an updated list of capital projects to the Commission,
which is attached as an exhibit to these minutes. He confirmed that the next list would not
include any projects which have been completed.
Commissioner Castro questioned the status of the appraisals for the City Center roadway.
City Attorney Ansbro advised we have three appraisers who should provide their reports for the
right-of-way by the end of the week.
Commissioner Duke noted this is taking a long time, since we asked for the appraisals in
December. He reiterated he would like the appraiser to give us a value for the strip or both ways,
so we can make an informed decision.
Commissioner Castro confirmed with staff that the 53rd Court Solar Lighting project has been
completed.
It was the consensus of the Commission to transfer the remaining funds for this project to
Unassigned Fund Balance.
Mayor Flury suggested that if there are any funds left from the Precious Paws Dog Park project,
they should be transferred to the General Fund.
Colin Donnelly, Assistant City Manager, clarified that the project description identified as the
Ocean Park Improvements relates to the Sea Grapes project which is in progress.
It was the consensus of the Commission to combine the funds for the Sea Grapes project and the
Marina Improvements.
Director Bates clarified for Mayor Flury that part of the funds assigned for the Canal Dredging
project were transferred to the US Landscape Phase II project.
Assistant City Manager Donnelly confirmed that the Fuzzy Bunny Park project is almost
complete.
Commissioner Castro asked about the ADA Renovations item on the Project Status Update list.
Director Bates explained that some years ago the City set aside funds to address any ADA
renovations and there is still a balance of$92,493.00.
City Attorney Ansbro clarified that we have an obligation to make sure that all City facilities are
ADA compliant.
Assistant City Manager Donnelly suggested reviewing the ADA Facilities Report that is updated
every year to check what is outstanding.
Beach Renourishment
Mayor Flury noted that we cannot do Beach Renourishment by ourselves; we need to partner
with other agencies. She added we need to plan for this long term, but we should do some
research first.
Colin Donnelly, Assistant City Manager, noted that the cities of Hollywood and Hallandale
Beach have recognized that there are no existing federal/state funds to address this problem;
therefore they are doing this on their own. He advised that there are two phases to this project
and recommended considering Phase I so we can get a permit. Once we have the permit, we can
Minutes of Workshop Meeting 2
Capital Improvement Program—Goals and Priorities
Dania Beach City Commission
Wednesday,February 1,2012—6:00 p.m.
take advantage of any grant funds that become available. Assistant City Manager Donnelly
further noted that with the permit we would also be able to pursue Federal Emergency
Management Agency (FEMA) funding in the case of erosion caused by a hurricane.
Bob Daniels, Director of Community Development, noted that based on the cost of the City of
Hollywood project, the renourishment of our beach would cost over $1.6M.
Commissioner Duke remarked that we will always have this problem. He noted that the Army
Corps of Engineers may have some liability for the Jetty facility at Port Everglades.
Commissioner Duke pointed out that our taxpayers should not have to pay to solve a problem
that we did not cause.
Commissioner Castro noted that we should join with Hollywood and Hallandale Beach for
litigation; however, we should move forward with the permit.
Mayor Flury asked City Manager Baldwin to contact Special Counsel Neal McAliley to see if
this could be a litigation issue. She further asked him to get the cost of the permitting so we have
it when we start budget discussions.
Assistant City Manager Donnelly noted that the cost of a 10-year permit, included in the quote
provided by Coastal Systems International, Inc., is $469,000.00.
Commissioner Castro noted that we could approach the Army Corps of Engineers and ask them
to either fix the problem or give us the permit.
The Commission directed City Manager Baldwin to look into every aspect of beach
renourishment.
Mayor Flury commented that the Commission should meet in a workshop setting every two
months in order to stay abreast of these issues.
Pier Restaurant Tenant Improvements
Mayor Flury would prefer to give the new tenants free rent for several months as opposed to
paying for repairs in the restaurant building.
City Attorney Ansbro noted that we have received their proposed Letter of Interest and they want
the City to pay for the improvements and six months free rent after a Certificate of Occupancy
has been issued.
Commissioner Duke suggested contacting the prospective tenant for further negotiations instead
of discussing this matter in public.
Minutes of Workshop Meeting 3
Capital Improvement Program—Goals and Priorities
Dania Beach City Commission
Wednesday, February 1,2012—6:00 p.m.
Marina Improvements—Phase II
Colin Donnelly, Assistant City Manager, advised that we may have the permits by April. We
can then process the grant applications with the Florida Inland Navigation District (FIND) and
the Florida Boating Improvement Program (FBIP).
Commissioner Castro suggested Commissioner Duke travel to Washington, D.C. in March to
discuss Marina issues on behalf of the City.
Commissioner Duke congratulated Assistant City Manager Donnelly for securing a $1.4M grant
from the Broward County Marine Advisory Committee.
Assistant City Manager Donnelly noted that the Marina project is estimated at $5M, and our goal
is to have 75% funded by grants. He added that we are working on the grant application for
FIND and we should have some news at the beginning of the summer. Assistant City Manager
Donnelly indicated that we may know what funding we would be receiving from FBIP in
September.
No action required from the Commission.
Neighborhood Revitalization
City Manager Baldwin noted that he would like to move the $100,000.00 currently in the
operating budget, to the Capital Improvement Fund.
Commissioner Castro referred to the stormwater project located southwest of Interstate 95. She
asked for an update on the Florida Department of Transportation (FDOT) funding of
$759,000.00.
Dominic Orlando, Director of Public Services, explained we currently have a design from
Anglers Avenue to SW 26th Terrace which would address flooding in that area. He advised that
they have been meeting with FDOT for three years about a project for a pump station. FDOT
advised us that the funds set aside are not for Dania Beach, but for another project they have
been postponing for a number of years. Director Orlando further noted that FDOT wants the
City of Dania Beach to do the project, and they would provide the funding.
Commissioner Castro noted she has been told that FDOT is going to put an outfall under
Interstate 595.
Director Orlando clarified the outfall would be placed at SW 301h Avenue, under 1-595 and the
property is located in the City of Hollywood.
Commissioner Castro asked Director Orlando to contact Mr. Wolf at FDOT, District IV, to find
out if we can get funding for our project. She remarked that 1-595 has caused all of these
drainage problems.
Minutes of Workshop Meeting 4
Capital Improvement Program—Goals and Priorities
Dania Beach City Commission
Wednesday, February 1,2012—6:00 p.m.
Commissioner Duke noted Chen Moore and Associates has done surveying in that area and they
could help us identify Broward County projects, and arrange a meeting with all the interested
parties.
Commissioner Castro noted that the plan would be to give Broward County back the stormwater,
to go with the sewage and the water. She added that the County is willing to take it back and we
should do that. Commissioner Castro commented that she does not understand why we got the
stormwater and they kept the sewer and the utilities when we annexed that area.
Director Orlando noted that the water and sewer could be separate from the stormwater.
Commissioner Castro would like an updated copy of the regular operating budget by GL or line
item, to include what we have spent to date, as well as last year's comparisons.
City Manager Baldwin will provide each member of the Commission with a copy of the regular
operating budget, as requested by Commissioner Castro.
3. Goals and Priorities
City Manager Baldwin prepared a list of items to discuss which is attached as an exhibit to these
minutes. He pointed out that the CRA is not on his list.
Mayor Flury would also like an updated list of CRA projects to be provided at their next
meeting.
City Manager Baldwin noted that we have pension and health insurance costs that we are trying
to get under control.
The Commission generally agreed to consider the pension and health insurance issue as a
priority.
Commissioner Castro confirmed with staff that the following resolutions will be included on the
February 14 Commission agenda, requesting Broward County:
• add Dania Beach's name to signage used to identify the Fort Lauderdale/Hollywood
International Airport; and
• request Broward County to install multi-way stop signs at three intersections in the City.
City Manager Baldwin recognized the importance of addressing safety and protection in our
neighborhoods.
Mayor Flury would like to focus on the things we want to see happen in the near future.
Commissioner Castro commented that the Metropolitan Planning Organization (MPO) will not
be building any more roads; everything is going to be mass transit.
Minutes of Workshop Meeting $
Capital Improvement Program—Goals and Priorities
Dania Beach City Commission
Wednesday,February 1,2012—6:00 p.m.
Mayor Flury noted that we should utilize the Nuisance Abatement Board to close down some of
the drug businesses in the southwest area.
Commissioner Castro would like to bring the "Oasis"project to the west side of Griffin Road.
Commissioner Duke noted that we should open up the area around the tracks and clean it up. He
suggested using the City of Oakland Park's model.
Mayor Flury remarked that there is no doubt that neighborhood revitalization is a high priority
for everyone. She asked City Manager Baldwin to formulate a plan and bring it back to the
Commission for consideration.
Commissioner Duke noted that we have to find a way to get the common areas cleaned up; not
by Public Services, they are too busy; however, something needs to be done. He stated that the
Commissioners should identify areas and provide a list to the City Manager so a map can be
created.
Mayor Flury pointed out that we have to keep the number of Code Officers that we currently
have.
City Manager Baldwin noted that the bids for Building/Code Services are due on Friday, and will
be brought to the Commission at a future meeting. He said that we will need to fill the vacant
positions in order to keep code compliance. City Manager Baldwin advised he plans to present
suggestions during the next budget cycle.
City Manager Baldwin spoke about the possible acquisition of two pieces of property at the
beach, north of the Pier; one is privately owned,the other is owned by the City of Hollywood.
Mayor Flury does not think this is a high priority at this time.
Commissioner Duke noted this is not a high priority; however, he would like to see a plan to
clean up our beach. He further said that there are several issues that the City Manager should
discuss with the City of Hollywood.
Commissioner Castro noted the CRA Director should meet with the Hollywood CRA to discuss
issues of mutual interest.
Mayor Flury noted she would like to review the list of City owned property to determine which
ones we will sell or keep.
City Attorney Ansbro advised we have received all appraisals on the properties to sell. He noted
there is a process to sell the properties in the Charter and a resolution will come before the
Commission shortly.
Mayor Flury noted that the Boisey-Waiters property needs to be sold.
Minutes of Workshop Meeting 6
Capital Improvement Program—Goals and Priorities
Dania Beach City Commission
Wednesday,February 1,2012—6:00 p.m.
Commissioner Duke commented the entrance to that property is a problem. He thought that
whoever is interested in the adjacent property could buy ours, and use it as an extension of their
site.
Mayor Flury noted that the bad water reports are becoming a significant embarrassment for our
City. She remarked that water rates for residents east of Interstate 95 are five times higher than
the rates for those to the west.
City Manager Baldwin noted that as we try to increase our water quality and improve the utility,
we are getting more of a divergence between the east and west water rates.
Mayor Flury said that there are projected increases every year for the next ten years on the east
side; whereas there is no projected increase on the west side for the next two years. She
questioned if Broward County could also provide us water on the east side.
Commissioner Castro noted that Broward County is interested in acquiring water utilities. She
indicated they are trying to consolidate and"regionalize" all utilities as much as possible.
Director Orlando noted that the west side section of the City is served by Hollywood; they sell
the water to Broward County.
The Commission asked City Manager Baldwin to casually inquire about the possibility of selling
our utilities to Broward County.
Commissioner Castro spoke about the Pirates Inn and the Dania Beach Hotel properties.
City Attorney Ansbro noted that Attorney Jason Dubow has a client who is interested in the
Pirates Inn property. He suggested they contact CRA Executive Director Earle, Economic
Development Director Ana Zeinieh and City Manager Baldwin to discuss the best use for those
properties.
Jeremy Earle, CRA Executive Director,noted that someone has a contract on the site.
Commissioner Duke noted that we could announce that we are eager to partner with someone.
Mayor Flury remarked that we need to give people incentives to get these properties developed.
Director Earle noted that we need to seriously start looking for new property if we want to
develop the City Hall and Fire Station#1 sites.
Commissioner McElyea commented we already paid for what we have. He further noted that the
deed for this property was donated by Flagler and we need to keep it.
Minutes of Workshop Meeting 7
Capital Improvement Program—Goals and Priorities
Dania Beach City Commission
Wednesday,February 1,2012—6:00 p.m.
4. Adjournment
Mayor Flury adjourned the meeting at 7:22 p.m.
ATTEST: CITY OF DANIA BEACH
(:�� - lwe�-
LOUISE STILSON, CMC PATRICIA FLURY
CITY CLERK ,�aRD's F MAYOR
Approved: February 28, 2012
1 �
Minutes of Workshop Meeting 8
Capital Improvement Program—Goals and Priorities
Dania Beach City Commission
Wednesday,February 1,2012—6:00 p.m.
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CITY OF DANIA BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF REPORT
DATE: January 24, 2012
TO: Robert Baldwin, City Mana r
FROM: Robert Daniels, Director
SUBJECT: Beach Renourishment
Background
The City of Dania Beach is exploring potential solutions to the long-term issue of beach
renourishment. Current efforts by local governments to address this issue through
federal funding are problematic because of the length of time taken to qualify for U.S.
Army Corps of Engineering (USAGE) qualifying criteria and the delay in receiving
funding from USACE once approvals and permits have been obtained. As a result cities
and counties are seeking solutions locally.
The City of Hollywood has an active beach renourishment project underway at this time,
which is located along the southern portion of its beach. Approximately 70,000—80,000
cubic yards of sand are being trucked in at the cost of $4.5 million. Funding for this
project is coming from the City of Hollywood's Beach Community Redevelopment
Agency.
Contact with the City of Hallandale confirms that it is permitted for beach renourishment,
but has not identified a funding source.
Staff has contacted Broward County and spoken with engineering firms to determine the
best way to pursue protection of Dania Beach's valuable coastal resource. Dania Beach
is located in the area commonly referred to as Segment 3, which is the entire area south
of Port Everglades Inlet. Plans for renourishment in Segment 3 by Broward County
include an inlet "by-pass". This project would collect sand on the northern side of Port
Everglades Inlet and pump it to the southern side where it would then follow its natural
southerly path and gradually replenish eroded areas. This is a long-term solution as
sand moves down the coast at the approximate rate of one mile per year. In addition,
the County staff confirms that the project is not moving forward significantly at present.
The alternative for the County and coastal cities is the shorter term "hot spot"
renourishment solution such as the project Hollywood has undertaken.
Necessary Action
The high cost of beach renourishment would prohibit the City of Dania Beach from
funding a project without funding from outside. Staff believes that renourishment of the
City's beach would require 20,000 to 30,000 cubic yards of sand. Based on the cost of
the Hollywood project, that would require over $1.6 million for Dania Beach. These are
very rough preliminary estimates as an actual target beach width has not been
determined. The larger issue is ensuring that the City is prepared to move forward when
funding is available. Permitting is a complex and lengthy process and the potential for
that process to be slowed by environmental issues always exists. Aside from simply
permitting, the City may also pursue the status of a "designated engineered beach",
which raises its priority for Federal Emergency Management Agency (FEMA) funding in
the case of erosion caused by a hurricane.
An important factor in Dania Beach's favor in the pursuit of funding is the fact that it is
100% accessible to the public. Also, the City has recently received funding from the
Florida Department of Environmental Protection for the preparation of a Waterfront
Revitalization Plan. One of the tasks in the preparation of that plan is an engineering
feasibility report that would deal with storm event and sea level rise, among other things.
Staff will continue to pursue information regarding permitting, attaining "designated
engineered beach" status and funding availability and will report to the City Commission
periodically on its progress.
Recommendation
This report is prepared for discussion and possible action. No action is required.
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Date: January 31, 2012
To: Robert Baldwin, City Manager
From: Colin Donnelly, Assistant City Manager
Subject: Dania Beach Marina Capital Improvement Plan
The city is current in phase I of the marina rehabilitation project. Craven Thompson is
developing construction plans and pursuing the necessary permits in order to go out to
bid for construction services by late summer.
The engineer's construction estimate is approximately $5 million, which includes:
• 120 wet slips(with a minimum 7 day docks)
• replacement seawall
• dockmaster office
• fish cleaning pavilion
• entrance kiosk
• pump out facility
• dredging
Based upon phase I grant funding awards,phase II maybe substantially funded through
grant funding,however the projected project cost must be expended prior to re-
imbursement from grantors.
Broward County Boating Improvement Program (BBIP)has a $1.38 million award
recommendation.
Florida Inland Navigation District (FIND) application is being written and the city is
seeking $2 million in funding. Awards will be made known in June 2012. If an award is
made to the city, funds will be available in October 2012
Florida Boating Improvement Program(FBIP) application is due June with awards
expected to be made by October. A projected funding amount has not yet been discussed
with FWC.
CITY OF DANIA BEACH
DANIA BEACH MARINA RE-DESIGN
Prepared by: Craven Thompson&Associates, Inc.
Preliminary Engineers Cost Estimate
Item Description Quantity Unit Unit Price Extended Cost
DANIA BEACH MARINA
IMPROVEMENTS DESCRIPTION
1 Seawall 1,450 LF $700.00 $1,015,000.00
2 Docks and Ramps 1 LS $1,500,000.00 $1,500,000.00
3 Pumpout System w/Single Hose Valve/Adapter 1 LS $30,000.00 $30,000.00
4 Fire Hose Cabinets 12 EA $4,250.00 $51,000.00
5 Potable Water Service to Marina Boxes 1 LS $8,000.00 $8,000.00
6 Marina Power Boxes 47 EA $1,800.00 $84,600.00
7 Electrical Service Equipment(Panels,Misc.Devices) I LS $50,000.00 $50,000.00
8 PV 3KW 1 LS $21,000.00 $21,000.00
9 Piles for Docks 1 LS $150,000.00 $150,000.00
10 Harbor Master Building 2,200 SF $200.00 $440,000.00
11 Kiosks 4 Ea $20,000.00 $80,000.00
12 Pavilion 1 Ea $100,000.00 $100,000.00
13 Lighting 1 LS $225,000.00 $225,000.00
14 Upland Improvements/Hardscape 1 LS $250,000.00 $250,000.00
15 Site Ammenities I LS $100,000.00 $100,000.00
16 Dredging 1 LS $50,000.00 $50,000.00
17 Entry Signage I LS $50,000.00 $50,000.00
18 Fish Cleaning Station I LS $50,000.00 $50,000.00
19 Landscaping 1 LS $50,000.00 $50,000.00
SUBTOTAL $4,304,600.00
20 General Conditions @ 3% 1 LS $129,138.00
21 Mobilization @ 6% 1 LS $258,276.00
22 Testing @ 2% 1 LS $86,092.00
23 Contingency @ 10% 1 LS $86,092.00
SUBTOTAL $559,598.00
TOTAL $4,864,198.00
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Goals and Priorities Workshop
1. Collective Bargaining Agreement
• Pension Costs
• Health Insurance Costs
2. Broward County Issues
• FAA Settlement
• Dania Beach's Name on Airport
• Extend Sales Assistance
• Griffin Road Trafficways ROW Maintenance Agreement
• Multi-way Stop Signs on SE 5th Avenue; Dixie Highway
• Stormwater Drainage in County Annexation Areas
3. Neighborhood Protection / Revitalization
• Oasis Projects
• Protection Initiatives
e.g. Widening Sheridan (State Property Acquisition)
e.g. Closing SW 4th Street (Road Closures)
e.g. Oakland Park-Style Railway Beautification (Landscaping)
e.g. Buffering Residential from Commercial (Property Acquisition)
e.g. Storage Trailer Restrictions (Ordinance Improvements)
• Westside Master Plan Update
4. Waterfront Revitalization Plan
• Beach Landscaping Permit
• Pier Restaurant
• Marina
• Beach Renourishment Strategy
• Beach Property Acquisition
• Dredging Dania Cut-off Canal
• Swimmer Protection Area
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5. Community Development Issues
• Code Compliance Improvements
e.g. Evaluate Code Compliance Bids
e.g. Increase / Modify Staffing
• Building Division Improvements
e.g. Evaluate Building Bids
• Modify Comprehensive Plan
• Billboard Regulations
6. Community Appearance Issues
Increase Landscaping and Maintenance
7. Flooding Issues
• East-Side Drainage
• West-Side Drainage (FDOT Funds)
• Sheridan Drainage
8. Utility Improvements
• Water Supply and Quality Projects
• Increasing Utility Costs / Rates
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