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Home My WebLink About2012-01-10 CRA Board Regular Meeting Minutes MINUTES OF MEETING CITY OF DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY TUESDAY, JANUARY 10, 2012 — 6:00 P.M. 1. Call to Order/Roll Call Chairman Flury called the meeting to order at 6:00 p.m. Present: Chairman: Patricia A. Flury Vice-Chairman: Bobbie H. Grace Board Members: Anne Castro Walter Duke C. K. "Mac" McElyea CRA Executive Director: Jeremy Earle City Attorney: Thomas Ansbro CRA Secretary: Miriam Nasser 2. CRA Updates 2.1 CRA End of Year Report Director Earle thanked the Board for their support during 2011. He explained some of the issues still being addressed. Director Earle commented that all the trees on the US project have been installed with the exception of six Crape Myrtles and added that bid proposals for Phase 2 of the project should be received in February. Director Earle remarked that 2012 will be another successful year for the City. Chairman Flury asked Director Earle if he was anticipating any delays in the current projects. Director Earle noted there are some field changes that need to be addressed in addition to the approval from Broward County. He indicated that a new timetable will be provided to the Board. Chairman Flury commented that we seem to get far behind our project completion dates. She stated that if the contractor gives us a timetable nothing should change. Ana Zeinieh Economic Development Director, advised that over the next few months we will P see approximately 100 new jobs coming to our City, hence generating employment opportunities for our residents. She noted that Cruise.com should be relocating to Dania Beach some time in January. Ms. Zeinieh further indicated that Aarons Furniture and Eco Stone Group are also planning to bring their businesses to Dania Beach. 3. Presentations There were no presentations on this agenda. 4. Consent Agenda 4.1 Minutes: Approve minutes of December 7, 2011 CRA Board meeting Approve minutes of December 13, 2011 Special CRA Board meeting 4.2 Travel Requests: None 4.3 Approve the Merchant Assistance Program for The Beauty Factory, in an amount not to exceed $15,000.00 4.4 Approve Facade and Exterior Grant Program for Grampa's Restaurant & Bakery, in an amount not to exceed $20,000.00 4.5 Approve Revised CRA Facade and Exterior Grant Program Checklist 4.6 Approve CRA Facade Improvement Program Lien Documents 4.7 Creation of Arts Council — Approve Contract with Elizabeth Wentworth, Wentworth Creative Management, Inc. in the amount of$18,500.00 4.8 Approve CRA Budget Amendment (Revised) Chairman Flury asked if we have received any negative comments on the Facade Program. Ana Zeinieh, Economic Development Director, responded in the negative. She added that she has seven pending applications and she contacted the interested parties advising them there will be a lien placed on their property and requesting their feedback regarding the process. Chairman Flury hopes we can work something out with Millennium Fire because that is a very important location. Ms. Zeinieh advised that Millennium Fire is on board; however, they want to make sure that the lien will not prevent them from receiving the loan. Board Member Castro motioned to approve the Consent Agenda, with revised Item 94.8 Budget Amendment; seconded by Vice-Chairman Grace. The motion carried on the following 5-0 Roll Call vote: Board Member Castro Yes Vice-Chairman Grace Yes Minutes of Regular Meeting 2 Dania Beach Community Redevelopment Agency Tuesday,January 10,2012—6:00 p.m. Board Member Duke Yes Chairman Flury Yes Board Member McElyea Yes Board Member Castro commended staff for moving forward with the Arts Council. She noted this will be a very important part of our future considering we have a lot of local artists in our City. Board Member Duke would also like to see the cultivation of local music incorporated into the arts in the City. 5. Proposals and Bids There were no proposals on this agenda. 6. Discussion and Possible Action 6.1 CRA Executive Director Contract Board Member Castro motioned to approve the CRA Executive Director Contract; Chairman Flury passed the gavel and seconded the motion. The motion carried on the following 4-1 Roll Call vote: Board Member Castro Yes Vice-Chairman Grace Yes Board Member Duke Yes Chairman Flury Yes Board Member McElyea No Chairman Flury thanked Director Earle for his hard work and for putting together a great staff. 7. Adjournment Chairman Flury adjourned the meeting at 6:16 p.m. ATTEST: COMMUNITY REDEVELOPMENT AGENCY LOUISE STILSON, CMC PATRICIA A. FLURY CRA SECRETARY CHAIRMAN—CRA Approved: February 29, 2012 Minutes of Regular Meeting 3 Dania Beach Community Redevelopment Agency Tuesday,January 10,2012—6:00 p.m. C t1► r f 100 W.Dania Beach 6ivd. Dania Beach,Florida 33004 A=A1XALABJAEt"AA1QVC0AHK cO N fox(954)921-26D4 �.. www.DaniaBoachCNAorg Memo To: CRA Board Members From: Jeremy Earle,Executive Director CC: Mark Bates,Finance Director Date: 1/6/2012 Re: CRA Budget Amendment Pur ose The purpose of this agenda item is the following: (1) amend the current CRA Budget to reflect what was approved by the CRA Commission on September 26, 2011 through adoption of the CRA Finance Plan; and(2)further amend said budget to reflect actual fund balance available for future CRA investment, fund services that were encumbered but not complete as of fiscal year end 2011,and fund redevelopment initiatives approved subsequent to adoption of the Finance Plan. Background The budget as adopted by the City Commission on September 26th, 2011, represents the adopted CRA Budget. This budget does not match the budget subsequently approved by the CRA Commission through approval of the Finance Plan on September 26,2011. On a go forward basis,the CRA Commission will be asked to approve via resolution the Finance Plan as the CRA Annual Budget. Budget Amendment Attachment I represents the proposed budget amendments necessary to adjust the FY 2012 CRA Budget to the proper balances as follows: • Adjustments to bring FY 2012 CRA Budget in line with approved Finance Plan: o Revenues $29,636 o Expenditures $29,636 o Please see Column B(Attachment])for a detailed list of amendments by account number. • Additional adjustments aimed at amending the FY 2012 CRA Budget to reflect current CRA priorities: o Revenues $894,141 o Expenditures $894,141 f 100 W.Dania peach invd. * Chia Beach,Florida 33004 DJ.A AN ll'LISEX AC —— __y QOrMNIM11t Mp�oPMtN1 Aorplat tax 921-2604 www.DanWBeachCRA oM o Please see Column D (Attachment 1) for a detailed list of amendments by account number. Specifically, the Finance Plan included a conservative estimate of fund balance totaling $1,850,000. Actual available fund balance is currently estimated at$2,211,426(i.e. additional$361,426 available for investment within the Finance Plan). The additional fund balance coupled with an additional contribution from the City ($532,715) is being programmed into the plan as follows: (1) $196,776 into Reserve for future appropriation by the CRA Commission; (2) $114,650 to fund services that were encumbered but not complete as of fiscal year end 2011 (please see Attachment 2); and (3) $582,715 for redevelopment initiatives within the College Gardens,Dania Beach Heights,and Sunny Garden Isles target areas. As stated before, the purpose of this budget amendment is to allow the two budgets to be reconciled. This budget is also being amended to reflect the additional funds that have been transferred into the CRA from the City, for the Sun Garden Isles, Dania Beach Heights,and College Garden's projects. The CRA Budget which was approved by you should be the budget that takes precedence over all others. In the future, the City Commission will only approve a specific amount to be transferred into the CRA without the full CRA budget being actually included in the City Commission budget. This means that we will never again have to go through this type of process to reconcile the two budgets. This is in line with the intent of Florida Statute 163, Part III. Please let me know if you have any questions. Best regards, Jeremy Earle,ASLA,AICP Executive Director Dania Beach Community Redevelopment Agency f Attachment 1 Dania Beach CRA(FY 2012 Budget Adjustment 2012 A B C=A+B D E•C+D Fa B+D CRA Budget Amendment• Finance Plan Budget Amended as approved by to ensure Budg•t asspyrovwo cleanup CRA Total ACCOUNT NUMBER ACCOUNT DESCRIPTION City Commission Poficy •uals Finance Plan CRA Gp7anU4sibn Amendments 8 Amendments REVENUES 106-0000-381-00-01 Transfer from General Fund $ 768,971 $ - $ 768,971 $ 532,715 1,301,6M $ SU.71$ 106-0000-381-00-01 Transfer from General Fund cost allocation Ian 261,867 251,0117. 261,867 106-0000-384.00-00 Debt Proceeds est.County funding) - 700,000 100,000 106-0000-389-90-01 Appropriated Fund Balance 2,520,364 670,364 361,426 22114 306 TOTA ,55,0 , T 394141 EXPENDITURES 106.5201-5W-12-10 Salaries and Wages $ 226,869 $ - $ 226,869 $ - $ 226.8% $ 106-5201-552-21-10 FICA Taxes 14,438 14.438, 14,438 106-5201-552-21-20 Medicare Taxes 3,377 _ ,377 3,377 106-5201-552-22-10 Pension C' 16,648 `1 ,646. 1 648 106-5201-552-23-10 Life&Health Insurance 48,49148,491.. 48,49t 106-5201-552-24-10 Work Compensation 648 - 106.5201-552-31-10 Professional Services General 300,0D0 250,000 50,0011 114,650 11640% ii35,360 106-5201-552-31-20 Professional Services(Legal) 100,0D0 100.000' 100.000 - 106-5201-552-34-10 Conlmctual Services 24,0D0 241, 24 106-5201-552-40-10 Travel(Training&Per Diem 4,000 41 106-5201-552-41-10 Telephone 1,8D0 '-1, I two 106-5201-552-42-10 Postage 5,oD0 5000 5,000 - 106-5201-552-47-10 Printing&Binding 8,000 106-5201-552-49.20 Legal&Display Advertise 4,000 4,000 4,000 106-5201-552-51-10 Office Supplies 4,000 4,0W 4;000 106-5201-552-52-20 Miscellaneous Supplies 1,000 1; - 1,000 106-5201-552-52-30 Computer Software 1,000 i,w 1,000 - 106-5201-552-54-10 Books,Subscriptions 700 - 700 106-5201-552-54-20 Memberships5,000 5,000... 5,0D0 106-5201-552.91-00 Transfer to General Fund cost allocation Ian 261,867 261 7 106-5201-552-99-80 Reserve - 50,000 fjo,000 196,776 24S,116 246.776 • CRA ADMIN $ 1,030,838 $ (200,000) $ 830;536: $ 311,426 $ 11,142,21114 111.425 CITY CENTER 106-5202-552-31.40 Professional Services General $ 23,845 $ 23,845 $ $ - $ - S 23;845 106-5202-552-31-41 Professional Services Marketi R 24,446 35,554 60.000 60.000 36,6454 106-5202-552-31-42 Redevelopment Initiatives 172,747 172,747 1 .T47 106-5202-552-48-10 Promotional Activities 75,000 Mow75,000 106-5202-552-63-10 Improvements Other Than Bl s,x c..Ay ft dug) 700,000 700;001)1 700,000 700.0W 106-5202-552-63-41 Str'setscape Enhancements 5D0,000 (90,0001 410.000 410.000 90,0DD) 106-5202-552-63-42 Landscaping Enhancements 300.000 (300,000) - 3D0 000 . CITY CENTER $ -11096,036 $ 148,962 ,. $ 1 COLLEGE GARDENS 106-5203-552-31-10 Professional Services General $ 49,942 $ 49,942 $ - $ - $ - $ 49,942 106-5203-552-31-42 Redevelopment Initiatives 75,0D0 75,000 75,000 106-5203-552-63-10 Improvements Other Than Bldg. 40.000 40000 40;000 106-5203-552-63-41 Streetscape Enhancements 106,750 106,750 1 ,750 106-5203-552-63-42 Landscaping Enhancements 41,5D0 41,5D0 41,5D0 106-WO3552-63-44 Neighborhood Beautification 260,000 260 000 - 260,000 280,000 106-5203-552-63-43 Park Improvements 40.000 - 40000 • COLLEGE GARDENS 313,92 (13,192) 40,000 , DANIA BEACH HEIGHTS 106-5204-552-6342 Landscaping Enhancements $ 50,000 $ 50.000 $ $ - $ - $ 50,0D0 106-5204-552-63-44 Neighborhood Beautification 150,276 1724 250,000. 350,000 600,000. 449,724 • DANIA BEACH HEIGHTS $ 200,276 49,724 2W.000 $ 350,000 $ 111111110,000 $ 399.724 EAST FEDERAL HIGHWAY 106-5205-552-31-42 Redevelopment lni6atives $ 150,000 $ - $ 1.50000 $ - $ 150,000 $ 106-5205-552-63-10 Improvements Other Than Bldg. 150,0D0 - 150.000 - 150,000 - • EAST FEDERAL HIGHWAY 300,01100 $ 300,400 $ $ Marine 106-5206.552-31-10 Professional Services(General) 50,000 $ 50,000 $ - $ $ 50 000 Madne 50,OD0 $ (50,000) T (110,0111) SUNNY GARDEN ISLES 106-5207-5W-63-42 Landscaping Enhancements $ 50,0D0 $ 50,000 $ $ - $ $ g0.0D0 106-5207-552--63-41 Straetscape Enhancements - 15,000 15,000 15A00 15.001) 106-5207-552-63-43 Park Improvements 70,000 70,000 - 700W 70,000 106-5207-552-63-44 Neighborhood Beautification 234,658 15,342 2 192,715 442,710 .057 • SUNNY GARDEN ISLES $ 2e4,656 $ 50,342 $ 192,715 T 1 CRA CRywide 106-5208-552-31-10 Professional Services General $ 152,916 $ 27,084 $ 180,000 $ - $ 180,000 $ . 27.084 106-5208-552-31-42 Redevelopment Inifialives 140,000 140,ODO 140 140,000 106-52DB-552-99.80 Reserve 123,284 123,284 + 123284 • CRA CITYWIDE $ 27 2D0 $ 43600 $ - TOTALS 3,551,202 29,535 3,51110.11IM 1$ SK141 Notes: A FY 2012 CRA Budget as approved by the City Commission and augmented through canyforward of unspent pmject appropriations from FY 2011. B Amendments necessary to ensure that the FY 2012 CRA Budget equals what the CRA Commission intended when it approved the CRA Finance Plan in September 2011. C FY 2012 CRA Budget(i.e.Finance Plan)as approved by the CRA Commission in September 2011. D Additional FY 2012 CRA Budget amendments aimed at adjusting appropriations to:(1)reflect the actual fund balance available for future CRA investment;(2)fund professional consultant work that was not complete as of fiscal year end 2011;(3)and fund redevelopment initiaives approved subsequent to adoption of the Finance Plan. E Final FY 2012 CRA Budget(i.e.after all amendments). F Represents the sum total of CRA Budget amendments. Attachment 2 BUDGET AMENDMENT PO'S WHICH NEED TO BE "ROLLED OVER" PO#4 Amount Remaining Kimley Horn &Associates $3,640 PO#10 Kimley Horn &Associates $9,425 PO#16 Manuel Synalovski Associates $500 PO#49 Witkin Hults Design Group $2,000 PO#53 (additional design services) IBI Group $7,360 PO#56 Curtis&Rogers Design Studio $8,250 PO#110 Witkin Hults Design Group $17,375 PO#113 Boyette Strategic Advisors $12,500 PO#73 (phase 1) Keith &Schnars $4,915 PO# ?(Phase 2, Dania Beach Heights) Keith &Schnars $6,064 PO#116(US-1 landscape architectural work,additional services) IBI Group $9,161.20 PO# Conley Design (Paolo's) $7,983.00 PO# Conley Design (Dania Rexall Pharmacy) $9,368.68 PO# Conley Design (Dockers) $7,516.00 PO#26 i Attachment 2 MetroStrategies(Kim/Consulting) $2,524.50 PO#116 MetroStrategies(Marketing/Sharon) $6,067.50 TOTAL $114,649.88