HomeMy WebLinkAboutR-2012-064 - Executed an Agreement with EDSA, Inc. for the Dania Beach Waterfront Revitalization Plan Project RESOLUTION NO. 2012-064
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RELATING TO THE AWARD OF CONTRACT TO
EDSA, INC. FOR THE DANIA BEACH WATERFRONT REVITALIZATION
PLAN PROJECT; AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH EDSA, INC; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on January 30, 2012, the City of Dania Beach published Request for
Proposal ("RFP")No. 12-007 for the Dania Beach Waterfront Revitalization Plan; and
WHEREAS,on March 9, 2012, the City received responses to the Request for Proposals;
and
WHEREAS, the City's Staff Review Committee, together with the City Commission
reviewed the RFP responses on March 15 and 29, 2012, and after careful analysis by the City
Commission, it recommended that EDSA, Inc. be awarded the contract for the Waterfront
Revitalization Plan Project;
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That EDSA, Inc. is awarded the contract for the Waterfront Revitalization
Plan Project.
Section 2. That the proper City officials are authorized to execute an Agreement with
EDSA, Inc., in an amount not to exceed $103,500.00, a copy of such Agreement is attached as
Exhibit "A", with attached Scope of Services (Exhibit "One"), which are made a part of and
incorporated into this Resolution by this reference.
Section 3. That funding for the agreement was planned and will be charged to the
Capital Project Fund — Account No. 301-7253-572-31-10 which reflects a total budget
appropriation of $110,000.00 (comprised of $80,000.00 contributed from City's Parking Fund
and $30,000.00 in NOAA Coastal Zone Management Grant awards).
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on May 22, 2012.
ATTEST:
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR
�pRp'S Flit
APPROVED AS XO
CORRECTNESS:
THOMA J.
CITY ATTORNEY
2 RESOLUTION#2012-064
AGREEMENT
THIS IS AN AGREEMENT (the "Agreement") entered into on , 2012,
between the City of Dania Beach, Florida, a Municipal corporation, having an address of 100
West Dania Beach Boulevard, Dania Beach, Florida 33004, (the "City"), and EDSA, Inc., a
Florida corporation, having an address of 1512 E. Broward Boulevard., Suite 110, Fort
Lauderdale, Florida 33301, (the"Consultant").
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration the�' g adequacy and receipt of which are
acknowledged, the parties agree as follows:
1. Scope of Services. The Consultant agrees to perform consultant services for the
City in accordance with the Scope of Services within the Proposal Number EDSA PR-052212
dated May 22, 2012, for Dania Beach Waterfront Revitalization Plan Project described in
attached Exhibit "One", which is made a part of and incorporated into this Resolution by this
reference. The Parties acknowledge and agree that services are to commence or will continence
on , 2012, and that date is the effective date and commencement date of the
services.
2. Subcontracts. Consultant may subcontract certain items of work. It is expressly
agreed to by the parties, however, that the City shall approve in advance in writing any
subcontractors and the fees to be paid them by Consultant prior to any such subcontractor
proceeding with any such work.
3. Payment for Services.
a. City agrees to pay Consultant for services provided by Consultant, as
described in Exhibit "One", an agreed upon sum in an amount not to exceed One Hundred and
Three Thousand Five Hundred and no/100 Dollars ($103,500.00) (the "Fee"). The Fee includes
full payment, including all labor, overhead and other costs. No travel and meal costs are
reimbursable unless incurred outside of Miami-Dade, Broward and Palm Beach Counties,
approved in writing in advance by the City. Any such costs are payable at the City
reimbursement rate.
b. Any necessary additional work, as determined by City, which is not
covered by the scope of services described in the attached Exhibit"One", shall not be undertaken
3 RESOLUTION#2012-064
without a written amendment to this Agreement to that effect, executed in advance by both
parties.
C. Consultant shall submit its invoices in the format and with supporting
pp g
documentation as may be required by City.
d. City shall pay Consultant monthly for services rendered within thirty (30)
calendar days from date of approval of each Consultant's invoices by the City Manager. If any
errors or omissions are discovered in any invoice, City will inform Consultant and request
revised copies of all such documents. If any disagreement arises as to payment of any portion of
an invoice, City agrees to pay all undisputed portions and the parties agree to cooperate by
promptly conferring to resolve the disputed portion.
e. Any invoice which is not timely paid as prescribed above will be subject
to the accrual of interest at the statutory rate prescribed by applicable Florida law.
4. Indemnification of Citv.
The selected Consultant shall, in addition to any other obligation to indemnify the City
and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the City,
including its agents, elected officials and employees from and against all claims, actions,
liabilities, losses (including economic losses), or costs arising out of any actual or alleged:
a. bodily injury, sickness, disease or death, or injury to or destruction of
tangible property including the loss of use resulting from, or any other
damage or loss arising out of or resulting or claimed to have resulted in
whole or in part from any actual or alleged act or omission of the
Consultant, anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable in the performance of the
work;
b. any violation of law, statute, ordinance, governmental administrative
order, rule, regulation, or infringement of patent rights by Consultant in
the performance of the work;
C. liens, claims, actions made by the Consultant or other party performing the
work;
4 RESOLUTION#2012-064
d. claims of whatsoever nature related to collection practices or any actions
of a contradictory nature pursuant to Contract or in an attempt to collect
monies due or claimed to be due to the City.
5. Insurance. Contractor shall provide, pay for and maintain in force at all times
during the term of this Agreement,the following:
a. Comprehensive General Liability insurance, including contractual, with
minimum limits of One Million Dollars ($1,000,000.00) per occurrence,
combined single limit for bodily injury liability and property damage
liability. The City is to be included as an"additional insured"with respect
to any claims arising out of this Agreement.
b. Workers' Compensation insurance shall be maintained by Contractor and
any Subcontractor during the life of this Agreement and provide coverage
with statutory limits Part. A, and Five Hundred Thousand Dollars
($500,000.00) Part, B, Employer's Liability. Certificates of Insurance
evidencing such coverage for Contractor and any Subcontractor(s)must be
provided to the City,prior to commencement of any Work.
C. Automobile Liability with minimum limit of One Million Dollars
($1,000,000.00) combined single limit.
d. If Consultant hires a subcontractor for any portion of any work, then such
subcontractor shall provide General Liability Insurance with minimum
limits of liability of One Million Dollars ($1,000,000.00). The City is to
be included as an "additional insured" with respect to any claims arising
out of this Agreement.
e. The Consultant shall provide the Risk Manager of the City Certificates of
Insurance for coverages and policies required by this Agreement. All
certificates shall state that the City shall be given thirty(30) days' advance
notice prior to expiration or cancellation of any policy. Such policies and
coverages shall not be affected by any other policy of insurance which the
City may carry in its own name. All certificates (of insurance) must
clearly identify the contract to which they pertain, including a brief
description of the subject matter of the contract.
5 RESOLUTION#2012-064
6. Assignment of Agreement.
a. It is understood and agreed by both parties that this Agreement, in whole
or in part, cannot be assigned, sublet or transferred by the Consultant without the prior written
consent of City. The City is relying upon the apparent qualifications and expertise of Kona
Gray, ASLA, one of Consultant's principals, and such person's familiarity with the City's
circumstances and desires. In the event Consultant wishes to re-assign or replace such
individual, the Consultant shall tender substitutes acceptable to City. In the event the City is not,
for any reason or no reason at all, satisfied with such substitute, Consultant shall be considered in
breach of this Agreement. Violation of the terms of this paragraph shall constitute a breach of
Agreement by Consultant and City may, at its discretion, terminate this Agreement for cause and
all rights, title and interest of Consultant in this Agreement shall then cease and terminate.
b. The Consultant acknowledges, understands and agrees that its
performance under this Agreement is or may be contingent upon the City receiving timely
services from other consultants (the "Supporting Consultants"). The Consultant agrees to use its
best efforts to coordinate its services with the services of the Supporting Consultants and further
agrees that in the event the rendition of any services of any of the Supporting Consultants is
delayed, such delay will not entitle the Consultant to any additional compensation or payment of
any kind. Furthermore, the Consultant shall not be entitled to an increase in compensation, or be
entitled to payment of any kind from the City, for damages or expenses incurred which are
direct, indirect or consequential or other costs and lost profits of any kind including, but not
limited to, costs of acceleration, inefficiency or extended overhead, arising because of any other
delay, disruption, interruption, interference or hindrance from any cause whatsoever, whether
such delay, disruption or interference be reasonable or unreasonable, foreseeable or
unforeseeable, or avoidable or unavoidable; provided, however, that this provision shall not
preclude recovery of damages by the Consultant for hindrances or delays caused solely by fraud,
bad faith or active malicious interference on the part of the City. The Consultant shall only be
entitled to extensions of time for performance as the exclusive and sole remedy for delay.
7. Examination of Records. Consultant shall maintain books, records, documents
and other evidence directly pertinent to performance of work under this Agreement in
accordance with generally accepted accounting principles and practices. The Consultant shall
also maintain the financial information and data used by the Consultant in the preparation of
6 RESOLUTION#2012-064
support of any claim for reimbursement for any out-of-pocket expense or cost. The City shall
have access to such books, records, documents and other evidence for inspection, audit and
copying during normal business hours. The Consultant will provide proper facilities for such
access and inspection. Audits conducted under this section shall observe generally accepted
auditing standards and established procedures and guidelines of the City. The Florida Public
Records Act, Chapter 119 of the Florida Statutes, may have application to records or documents
pertaining to this Agreement, and Consultant acknowledges that such laws have possible
application and agrees to comply with all such laws.
8. Termination.
a. Termination of Agreement for Convenience. It is expressly understood
and agreed that the City may terminate this Agreement at any time for any reason or no reason at
all by giving the Consultant notice by certified mail, return receipt requested, directed to the
principal office of the Consultant, thirty (30) days in advance of the termination date. In the
event that the Agreement is terminated pursuant to this provision, the Consultant shall be entitled
to be compensated for the services rendered from the effective date of execution of the
Agreement up to the date of receipt of Notice of termination. Such compensation shall be based
on the percentage of work completed, as fairly and reasonably determined by City after
conferring with Consultant.
b. Termination of Agreement for Cause. If City elects to terminate the
Agreement for cause, City will provide Consultant five (5) days' advance written notice. If
Consultant promptly cures the matter giving rise to the cause within that time, this Agreement
shall continue. If not timely cured, the Agreement will stand terminated and the City will pay
Consultant for work completed less any costs, expenses and damages incurred by City as a result
of such termination. If a court of competent jurisdiction determines that the termination was not
authorized under the circumstances then the termination shall be deemed to be a termination for
convenience.
9. Ownership of Documents. All correspondence, studies, data, analyses,
documents, instruments, applications, memorandums and the like, including drawings and
specifications prepared or furnished by Consultant (and Consultant's independent professional
sub-consultants or sub-contractors) pursuant to this Agreement, shall become owned by and be
the property of the City and the City shall consequently obtain ownership of them by any
7 RESOLUTION#2012-064
statutory common law and other reserved rights, including copyright, when the Consultant is
paid in full for services; however, such documents are not intended or represented by Consultant
to be suitable for reuse by City on extensions of the work or on any other work or project. Any
such reuse, modification or adaptation of such document without written verification or
permission by Consultant for the specific purpose intended will be at City s sole risk and without
liability or legal exposure to Consultant or to Consultant's independent professional sub-
consultants. If City alters any such documents, City will expressly acknowledge same so that no
third party will be in doubt as to the creation or origination of any such document.
10. Notices. Except as provided above, whenever either party desires to give notice
to the other, it must be given by written notice, sent by certified U.S. mail, with return receipt
requested, addressed to the party for whom it is intended, at the place last specified and the place
for giving of notice in compliance with the provisions of this paragraph. For the present, the
parties designate the following as the respective persons and places for giving of notice:
City: Robert Baldwin, City Manager
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
With a copy to: Thomas J. Ansbro, City Attorney
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
Consultant: EDSA, Inc.
1512 East Broward Boulevard
Suite 110
Fort Lauderdale, Florida 33301
11. Consent to Jurisdiction. The parties agree that the jurisdiction for any legal action
arising out of or pertaining to this Agreement shall be the Circuit Court for the Seventeenth
Judicial Circuit in and for Broward County, Florida, or the federal District Court in the Southern
District of the United States. Each party further agrees that venue of any action to enforce this
Agreement shall be in Broward County, Florida.
8 RESOLUTION#2012-064
12. Governing Law. The parties agree that this Agreement shall be construed in
accordance with and governed by the laws of the State of Florida.
13. Attorneys' Fees and Costs. If City or Consultant incurs any expense in enforcing
the terms of this Agreement, whether suit is brought or not, each party shall bear its own costs
and expenses including,but not limited to, court costs and reasonable attorneys' fees.
14. Headings. Headings in this document are for convenience of reference only and
are not to be considered in any interpretation of this Agreement.
15. Exhibits. Exhibits referred to in this Agreement forms an essential part of this
Agreement and such exhibits are a part of and is incorporated into this Agreement by this
reference.
16. Severability. If any provision of this Agreement or the application of it to any
person or situation shall to any extent be held invalid or unenforceable, the remainder of this
Agreement, and the application of such provisions to persons or situations other than those as to
which it shall have been held invalid or unenforceable, shall not be affected, shall continue in full
force and effect, and shall be enforced to the fullest extent permitted by law.
17. All Prior Agreements Superseded. This document incorporates and includes all
prior negotiations, correspondence, conversations, agreements and understandings applicable to
the matters contained in this Agreement and the parties agree that there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document. Accordingly, it is agreed that no deviation from the terms of this
Agreement shall be predicated upon any prior representations or agreements, whether oral or
written.
18. Consultant and its employees and agents shall be and remain independent
contractors and not employees of City with respect to all of the acts and services performed by
and under the terms of this Agreement. This Agreement shall not in any way be construed to
create a partnership, association or any other kind of joint undertaking, enterprise or venture
between the parties to this Agreement. All agents, employees and subcontractors of the
Consultant retained to perform services pursuant to this Agreement shall comply with all laws of
the United States concerning work eligibility.
9 RESOLUTION#2012-064
19. The Consultant understands and agrees that the City, during any fiscal year, is not
authorized to expend money, incur any liability, or enter into any contract which, by its terms,
involves the expenditure of money in excess of the amounts budgeted as available for
expenditure during such fiscal year and that any contract, verbal or written, made in violation of
this subsection is null and void and that consequently, no money may be paid on such contract
beyond such limits. Nothing contained in this Agreement shall prevent the making of contracts
for periods exceeding one (1) year, but any contract so made shall be executory only for the
value of the services to be rendered or agreed to be paid for in succeeding fiscal years.
Consultant shall not proceed with services under this Agreement without City's written
verification that the funds necessary for Consultant compensation and other necessary
expenditures are budgeted as available within the appropriate fiscal year budget.
20. Consultant warrants and represents that no elected official, officer, agent or
employee of the City has a financial interest, directly or indirectly, in this Agreement or the
compensation to be paid under it and, further, that no City employee who acts in the City of
Dania Beach as a"purchasing agent" as defined in Chapter 112, Florida Statutes,nor any elected
or appointed officer of the City of Dania Beach, nor any spouse or child of such purchasing
agent, employee or elected or appointed officer, is a partner, officer, director or proprietor of the
Consultant and, further, that no such City employee, purchasing agent, City elected or appointed
officer, or the spouse or child of any of them, alone or in combination, has a material interest in
the Consultant. Material interest means direct or indirect ownership of more than five percent
(5%) of the total assets or capital stock of the Consultant.
21. Consultant shall comply with all federal, state and City laws applicable to the
Consultant services and specifically those covering Equal Opportunity Employment, the
Americans With Disabilities Act ("ADA") eligibility to perform services as specified in the
Florida Public Entity Crime law and the Florida Building Code. The Consultant is expected to
fully comply with all provisions of all laws and the City reserves the right to verify the
Consultant's compliance with them. Failure to comply with any laws will be grounds for
termination of the Agreement for cause.
10 RESOLUTION#2012-064
22. In the event of any conflict between any provisions of this Agreement and any
provision in any attached Exhibit, the parties agree that the provisions of this Agreement are
controlling(including,but not limited to, all terms and provisions governing compensation).
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the
day and year first above written.
CITY:
ATTEST: CITY OF DANIA BEACH,FLORIDA,
a Municipal Corporation
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR
ROBERT BALDWIN
CITY MANAGER
AS TO SCOPE OF WORK:
Marc LaFerrier Interim Director of
Community Development
PRINT Name
APPROVED FOR FORM AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
11 RESOLUTION#2012-064
CONSULTANT:
EDSA,Inc., a Florida Corporation
WITNESSES:
Signature Signature
Kona Gray, ASLA
PRINT Name PRINT Name
Principal and Shareholder
Signature Title
PRINT Name
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me on 20_,
by as of EDSA, Inc., a Florida
corporation, on behalf of the corporation. He/she is personally known to me or produced
as identification and did(did not) take an oath.
NOTARY PUBLIC
My Commission Expires: State of Florida
12 RESOLUTION#2012-064
Exhibit"One"
May 22,2012
SCOPEOfSERYNES,4NOfEES
Dania Beach Waterfront Revitalization Plan—RFP#12-007
The EDSA team is very excited about the City of Dania Beach Waterfront Revitalization Plan and thank you for the opportunity to work
together.Please see below our approach and scope of services as requested.The scope of services and deliverables shall be consistent with the
RFP and DEP grant that partially funded this project.We are certain our team can develop a plan with the City that will achieve the future goals of
Dania Beach to provide a waterfront that is clean,safe,and envrinomentally friendly.
I. APPROACH
Phase#1-Stakeholder Coordination and Data Collection(Tasks 1-4):In order to initiate the project after the kick-off meeting and site tour,We
will also photo document existing conditions and develop an image diary of property improvements.This effort will lead to an overall analysis of the
opportunities and constraints that will identify the land areas that are suitable for development.Finally as part of the initial information forum we
will develop with you"on the spot"revitalization alternatives for review and discussion.As a follow-up to this initial effort our team will continue to
coordinate with the stakeholders including local residents and interest groups towards understanding and building consensus for the priorities.We
will also coordinate with local agencies and consider recommendations from existing local County and Regional Planning Initiatives.
Phase #2 -Feasibility Analysis (Tasks 5-6): After the first phase, we will review the input from the stakeholders, City,
inventory/analysis/alternatives and develop preliminary revitalization plan alternatives for review of economic and engineering consideration.This
will be the basis for the feasibility analysis phase.The supporting engineering work will also begin in this phase and will be produced in concert with
the economic feasibility based on the initial concept plan. Once a preferred direction is established with a focus on the ecomomic feasibility,
engineering, environment, budget and phasing the team will review with City, Staff, Regulatory Agencies and update Stakeholders based an
comments.The outcome will establish economically viable solutions to be implemented as opportunities that will be enumerated as to how they
contribute to the City of Dania Beach and adds benefits for the local population.
Phase#3-Final Revitilization Plan(Task 7):Upon approval of Phase 2,the feasibility information will then be developed into a final revitlization
plan that will begin with a design workshop.This plan will focus an creating a strong concept for the area that may be implemented in phases if
necessary.The phases will be completed projects that will encourage momentum and leverage future opportunities.Based on the approved overall
concept,a concept visioning booklet will be produced as a tool for you to share the vision of the area.The Vision Booklet will be a great marketing
and development resource that can be used to gain political,financial,and local citizen support to implement the project.We believe the plan should
be true to the environment it shares,preserve its unique characteristcs and provide opportunies for future generations.
II. SCOPE OF WORK
EDSA understands that this assignment will be carried out in accordance with the RFP and any subsequent deliverables as requested by the City.
Our intent is to provide at a minimum the scope of work outlined in the RFP. However, in detail we understand that we have been requested to
provide visioning,Revitilization planning,conceptual architecture and landscape,engineering and development regulations review,public outreach
and consensus,and economic evaluation for development implementation opportunities.EDSA will also consider other elements that add value to the
project. Below we have outlined our understanding of the professional services requested.
PHASE#1-STAKEHOLDER COORDINATION AND DATA COLLECTION(TASKS 1-4)
13 RESOLUTION#2012-064
A. Upon approval,EDSA will begin pre-workshop studies in preparation for a design meeting in Dania Beach. The purpose of the meeting
will be to meet all members of the team,City Officials,Staff and develop initial design concepts.It would also be an opportunity to review
and share the development themes and ideas with City of Dania Beach representatives.In addition,we will become familiar with the local
environmental issues and initial development program.
I. Coordinating with stakeholders including City residents and local interest groups to articulate the priority design components of
the site. Coordination will take the form of public involvement meetings with local residents and presentations at local interest
group meetings.
2. Coordinating with regulatory agencies to identify likely permitting requirements and agency concerns.
3. Identifying opportunities to incorporate recommendations from existing local,County and regional planning initiatives including:
a. The City's Comprehensive Plan
b. Broward County Climate Change Action Plan
c. Broward County Bicycle and Pedestrian Advisory Committee
d. Broward County Greenways Plan
e. Broward County Land Use Plan
f. FDEP Statewide Comprehensive Outdoor Recreation Plan
g. City of Dania Beach Parks and Recreation Plan
h. City of Dania Beach Marina Revitilization Plan
i. Other relevant information
Al.Data Collection(City Staff,EOSAandfrayenThmusanAssaciates)
EDSA will inventory the information received in GIS format and provide a list to the City of Dania Beach for any outstanding items.We 411
analyze existing conditions including,but not limited to,the following:
a. Existing land uses and open space
b. Existing zoning and planned land uses and any other recorded deeds in the City of Dania Beach's Clerk's Office related to
this property
C. Engineering and utilities maps
d. Property boundary and Cityship map
e. Topographic and Right of Way maps
f. Assessed valuations,economic and demographic information
g. Floodplain,wetland,and other sub watershed maps
h. Other environmental information as may be required
i. Local,citywide and regional transportation plans and related to existing transportation and multi-modal information that
relate to the Area of Study
j. Computer files of boundaries,footprint,streets etc
k. Aerial and ground level photography.
I. Review 2010 Census information if available
M. Recreational programming,user data,traffic,parking,maintenance, budget and other relevant data
n. Title search for coventants and restrictions
A2.Project Kick-Off Meetino#1(411&flsoltants)
EDSA will arrange,conduct and provide a project initiation meeting with City Staff for the purpose of:
a. Establish a working group of key City Staff as a Resource Committee for the Revitilization Plan.
b. Define the existing characteristics of the Area.
c. Discuss key elements and recommendations noted in current plans and policies affecting this area including, but not
necessarily limited to,those cited in the Appendices.
d. Identify key issues,opportunities and constraints related to the Area planning and development(e.g.traffic,environment,and
market conditions).
e. Work with the Committee to develop the planning principles to be applied to the Area in order to advance an area wide
pattern of growth and development that is physically coherent,adequately served by infrastructure,environmentally sound,
fiscally achievable and exceptionally attractive.
f. Identify key stakeholders.
g. Clarify the scope and review process for the public,policy makers and other key stakeholders.
14 RESOLUTION#2012-064
h. Decide on the general style and content of the Plan,how it should be integrated into the City's policy framework and how it
should be used by stakeholders.
A3.On-Site Tour/Conditions Survey—#eetino#7(AllCvnsu/tants)
EDSA will tour the study area with the Resource Committee,City Officials,and key stakeholders.Early in the process,one(1)on-site tour of the
City of Dania Beach Waterfront and surrounding area will be coordinated and scheduled by EDSA with Resource Committee,Staff and major
stakeholders,with the involvement of City Commission.This tour will serve as a vehicle for discussion of opportunities and constraints within
the City of Dania Beach Waterfront.It would also be beneficial to visit nearby Cites to benchmark the comparable beaches.
A4.Stakeholder Interviews—#eetino&(City SV and
fOSA)
The EDSA team,assisted by City staff,shall conduct interviews and/or small focus groups with key stakeholders including Elected Officials,
concerned citizens, as defined by the Resource Committee to obtain, evaluate and record relevant facts, issue assessments and desired
outcomes for consideration during the development of the Revitilization Plan.
a. Up to Twenty(20) Stakeholder Interviews limited to forty five(45)minutes each
b. In addition to interview meetings,no more than five(5) informal an site meetings of the various major stakeholders may be
conducted. These can be either individual or a group interviews depending on the direction of the Community Development
Department and City Staff.
B. Deliverables:
I. Deliverable 2.1 Summary report of agency corrdination,permitting requirements and concerns:This is a report that summarizes
regulatory agency permitting requirements and concerns.Due on or before June 25,2012.
2. Deliverable 3.1 Summary report of planning coordination:This activity includes identification of issues and opportunities to base
recommendations from existing local, County and regional planning initiatives, as well as a summary updating stakeholder and
public input.Due on or before June 25,2012.
3. Deliverable 4.1 Summary report of design coordination:This activity includes coordinating with City and County staff on design
principles.The coordination will include working with City Division of the Broward Sheriff's Office,the City Fire Department, City
Public Services,City Parks and Recreation,and the Community Development Department.Due on or before June 25,2012.
4. Summary report of data collection: This activity includes coordinating with City staff to review and analyze the existing data
provided for the palnning effort.Any additional information required for the plan will be identified in this deliverable and tracked to
provided at a later date when the information becomes available.Due on or before July 1,2012.
5. *Deliverable 1.1 Summary report of stakeholder concerns: This report was previously completed by City staff and submitted. The
due date was May I,2012 and as such has been removed from this scope.
PHASE#2—FEASIBILITY ANALYSIS(TASKS 5-6)
A. EDSA will prepare preliminary diagrams, documents and reports analyzing feasibiilty for presentation to the Resource Committee and
the team. These documents will represent all program elements in a detail sufficient to depict their scale and relationship.The analysis
will be prepared by EDSA using information developed and approved during Task I. Major areas of consideration will include:
I. Coordinating with City and County staff on design principals.(fOSA,Chappe//andf/ynn)
a. Working with City law enforcement to incorporate Crime Prevention Through Environmental Design measures into design
concepts.
b. Working with City Fire Department to identify fire protection and rescue needs.
c. Working with City Public Services Department to identify maintenance concerns and preferences for access,facility layout,
utility preferences.
d. Working with the City Parks and Recreation Department to determine typical and anticipated use of the site including
preferred amenities and needs to accommodate special events.
e. Working with Community Development Department to identify code requirements and City preferences for lighting,
landscaping and aesthetics.
15 RESOLUTION#2012-064
f. Develop alternatives preliminary options for review(up to 3 alternatives)
2. Preliminary economic feasibility analyses: (Lambert Including determining funding mechanisms and limits available for
the projectes design, construction and maintenance, along with projected revenue from sources both direct (grants, parking,
restaurant and other private vendor lease fees)and indirect(increased local tourism,increased use of adjacent City marina).
S. Preliminary planning,engineering and feasibility analysis including:RfOSA,Chague//andf/ynn)
a. Assess exsiting conditions and recommended suggested improvements
b. Review opportunities for land utilization partnerships within adjacent State Park
c. Identifying stormwater management requirements
d. Identifying lighting requirements to protect sea turtles
e. Identifying wildlife usage and native habitat
f. Identifying parking requirements
g. Identifying landscape requirements
h. Identifying utility requirements including extensions and upgrades
i. Performing storm event and sea level rise hydrodynamic modeling to assess potential effects
j. Identifying potential storm and sea level rise resiliency measures to incorporate into the rehabilitation
Al.Marine Advisory Board Review—Meeting#4((fOSA,Chappellandf/ynn)
Based upon the physical analysis—including the area context,physical planning considerations,data collection and review,on-site tour and
conditions survey, preliminary City of Dania Beach Resource Commiittee vision refinement, and input from the kick-off workshop and
interviews;EDSA will present initial findings of the existing envrinomental constraints and attributes as well as gain input from key Staff.The
Team will present this information to the City of Dania Beach Marine Advisory Board for review and comment.
A2.Parks and Recreation Board Review—Meeting#50SA Chamaellandf/ynn)
The EDSA team will present the preliminary draft Revitilization Plan to the Parks and Recreation Board to secure input prior to meeting with
City Commission and the public.The intent of this review will be to insure that the Revitilization Plan proposal provide complementary parks
and recreation opportunities and supports the future growth of the City of Dania Beach Waterfront.The Team will present this information to
the City of Dania Beach Parks and Recreation Board for review and comment.
A3.Informational Public Workshop— (Public Warkshar0(AllCansultants)
The purpose of this workshop would be to update the interested citizens on the Revitilization plan process,findings and preliminary plan.The
workshop will be conducted in conjunction with the EDSA team held at a comfortable location within close proximity to the project site.The
goal of the sessions will be to provide info and gain public input on the plan prior to moving to the next phase.
A4.City Commission Review—#eetina#8011 ansu/toots)
The presentation and meeting will allow the City Commission to evaluate the preliminary Revitilization Plan draft.The Commission will be
apprised of the process as the City Resource Committee will deliver updates to the City Staff for Commission input during the early stages of
the process.The intent of this meeting would be to allow the City Commission to provide valuable input related to the plan prior to the final
draft.
B. Deliverables:
I. Deliverable 5.1 Preliminary economic feasibility report:This is an economic feasibility analysis to determine funding mechanisms
and limits available for the project's design,construction and maintenance.It also includes projected revenue from both direct and
indirect sources,recommendations for marketing the revilized beach area and an economic impact analysis.Due on or before July
23,2012.
a. Economic and Demographic Profile
b. Preliminary Economic Feasibility Assessment
c. Economic Impact Analysis
16 RESOLUTION#2012-064
d. Marketing Recommendations
2. Deliverable 6.1 Preliminary engineering feasibility report: This is an engineering study and feasibility analysis encompassing
lighting,wildlife,parking,landscape and utility requirements and Storm Event and Sea Level Rise Report.Due on or before July
23,2012.
a. Storm Water Management Review
b. Sea Turtle Lighting Review
c. Natural Resources Inventory Assessment Plan
d. Parking and Circulation Plan
e. Landscape Requirements Review
f. Infrastructure/Utility Assessment Plan
g. Storm Event and Sea Water Rise Review and Assessment
3. Deliverable 7.1 Preliminary Conceptual Design Plan:This activity involves conducting a design workshop with local residents, city
staff,and elected officials.The input from stakeholders will be incorporated into design alternatives.The conceptual design effort
will be a draft Revitalization Plan which includes a written narrative and a set of design plans depicting all of the major proposed
site components(paving and grading,stormwater management,landscaping,lighting,structures and utilities).The conceptual plan
components will include typical sections, details and designs, renderings and plan-view layouts. Due on or before August 20,
2012.
a. Site Analysis/Opportunities and Constraints Plan
b. Alternate Conceptual Plans(not to exceed 3 concepts)
c. Preliminary Site Utilization Plan
d. Character Image Board
e. Preliminary Site Plan of preferred scheme from design workshop
f. Preliminary Sections/Elevations of preferred scheme from design workshop(up to 3 total)
g. Preliminary Perspective Sketches of preferred scheme from design workshop(up to 3 total)
h. Design Workshop Report with Public Input(IIxl7 format)
PHASE#3—FINAL REVITILIZATION PLAN(TASK 7)
A. Once the Phase#2 work has been completed,approved and a final revitilization plan direction has been established,EDSA will proceed
with the Final Revitlization Plan drawings. Based on the selected design concepts,EDSA shall:
I. Develop conceptual designs that incorporate stakeholder interests, meet regulatory requirements and adequately address the
design and site utilization of the waterfront.
2. Conducting design charettes for local residents, City staff and City elected officials to allow stakeholder input an initial design
alternatives
3. Producing a final set of conceptual design plans that incorporate the following disciplines and components:
a. Waterfront amenities and enhancement
b. Parking access and traffic circulation
c. Site programming,maintenance and utilization
d. Paving and grading
e. Drainage
f. Utilities
g. Structures including building,walkways and dune walkovers and signs
h. Lighting
i. Landscaping
4. Design work will depict conceptual layouts,typical sections and specifications for components such as turtle-friendly lighting.
5. Assisting the City with preparing for the development of bid documents to contract the development of final design and
construction plan.The bid documents for final design is not included in this contract.
Al.Draft Plan Workshop—(PublicWarkshaa#0(City StaffaadEDSA)
17 RESOLUTION#2012-064
The purpose of this workshop would be to update the interested citizens on the revitilization plan process and develop ideas towards the final
concept plan.The workshop will be conducted in conjunction with the EDSA team,and held at a comfortable location within close proximity to
the project site.The goal of the sessions will be to gain public consensus on the plan prior to the City Commission presentation.
A2.City Commission Review-Meeting#7(CityStaffandfOSA)
The presentation and meeting will allow the City Commission to evaluate the revitilization plan draft.The Commission will be apprised of the
process as the Community Development Department will deliver updates to the City Staff for Commission input during the early stages of the
process.The intent of this meeting would be to allow the City Commission to provide valuable input related to the plan prior to the final draft.
A3.Final Plan Presentation and Adoption-Meetino#90&7toPub/ic)XityStaffaadfOSA)
The presentation and meeting will allow the City Commission, Staff and Public to evaluate the final revitilization plan with inclusion of all
previous comments.The revitilization plan documents will be provided to the City for future initiatives. It will then be utilized as a guide for
future development opportunities.
B. Deliverables:
I. Deliverable 7.2 Summary of stakeholder input:This is a report that summarizes the stakeholder input from the draft revitalization
plan workshop.Due on or before October 17,2012.
2. Deliverable 7.3 Final Revtilization Plan:This activity will incorporate the findings of the preliminary design alternative and charette
input as well as staff comments to choose the preferred conceptual design alternative.Final drawings will be submitted to the City.
Due on or before December ID,2012.
a. Overall Site Key Plan identifying program elements
b. Overall Visual Linkages Plan
c. Final Conceptual Plan describing all design elements
d. Final Site Utilization Plan and calculations
e. Final Character plan
f. Plan Enlargements of key areas(up to 4 total)
g. Site Sections/Elevations showing changes in elevation and relationships(up to B total)
h. Perspective Sketches of important project features(up to 4 total)
i. Conceptual Paving and Grading Plan
j. Conceptual Drainage and Utlity Plans
k. Conceptual Architectural Structures Plans/Elevations(Buildings,Pavilions,Walkways,Dune Walkovers,and Signs
I. Beach Activities and Events Plan
m. Implementation/Phasing Plan(outlining priority developments and strategies)
n. Final Report(IIxl7 format not to exceed 50 pages)
AdditianafServicas
Additional Services will be considered thase services related to making revisions or additions to drawings,reports or other documents outlined
when such revisions are inconsistent with instructions previoas/ygiven,or those services which are in addition to the basic services outlinedin this
agreement. Time spent to address major program or design changes by the City will be considered Additional Services and will be provided if
authorizedby the City finallyremobilization due to project delay by mare than l months byCity willnescessitate renegotiation offees
III. WORKLOAD SCHEDULE AND TIMELINE
The required time duration to execute the scope of services for phases I- 3 is B months(excluding the required time for City approval)starting
from contract signature accordance or notice to proceed.
Workload Schedule
TASK DESCRIPTION MONTH/TASK DURATION
I 2 3 4 5 6 7 0 Meetings
Phase#I-Stakeholder Coordination-Data Collection 3
18 RESOLUTION#2012-064
City Review
Phase#2-Feasibility Analysis 3
City Review
Phase#3-Conceptual Design 2
City Review
Final Presentation
Tkneline
PHASE# PHASE DESCRIPTION Duration
(Months)
Phase#1 Stakeholder Coordination-Data Collection I month including 3 meetings
Phase#2 Feasibility Analysis 2 months including 3 meetings
Phase#3 Conceptual Design 3 months including 2 meetings
IV. COMPENSATION and GENERAL TERMS
Based on the scope of services outlined in the RFP,we have included our professional services fees for your consideration.We have also utilized
similar efforts as a benchmark of estimated fees for professional services. In compensation for the services outlined in this proposal EDSA is
suggesting a lump sum fee in the amount S1O3,50O.00OSBollks These fees are all inclusive of labor and expenses to provide the professional
services requested. The above fees include time in and out of the office for meetings and presentations including travel time. Also, we have
estimated taxes, administrative costs, couriers,technical assistance, accommodations,travel and other expenses which are included in the fees
above.This proposal is valid for 90 days from issuance.
Fee Schedule
Phase# Phase Description Duration Amount
Phase#1 Stakeholder Coordination-Data Collection I months $13,000.00
Phase#2 Feasibility Analysis 2 months $36,500.00
Phase#3 Conceptual Design 3 months $54,000.00
TOTAL G months S1D3,5DD.DD
Payment Schedule
The fee schedule is very critical to assure that the master plan stages will move smoothly.Payments are due every 30 days based an the%of
completion per phase.The EDSA team will not move forward to the next phase if payment for the previously completed phase has not been funded.
Phase# Phase Description Payment# Amount
Initial Payment(Mobilization) 1 $5,000.00
Phase#1 Stakeholder Coordination-Data Collection 2 $6,500.00
3 $6,500.00
Phase#2 4 $10,000.00
Feasibility Analysis 5 $12,200.00
fi $14,300.00
Phase#3 Conceptual Design 7 $26,000.00
19 RESOLUTION#2012-064
s $Is,000.00
9 $5,OOO.G0
TOTAL 5103,5OO.00
GENERAL TERMS AND CONDITIONS
On assignments of this type,we would require an initial mobilization deposit as stated in the payment schedule.If this proposal meets with your
needs and expectations,receipt of a signed copy of proposal,standard contract and initial payment will serve as our authorization to proceed with
the above outlined scope.
Attachments:General Terms and Conditions,Rate Schedule
G:\Projects\JE\Proposed Projects\City of Dania Beach Waterfront\Proposal\EDSA\PR City of Dania Beach Waterfront Exhibit A Scope or Services and Fees_05202-Revl.doc
20 RESOLUTION#2012-064