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Home My WebLink AboutR-2012-070 - Approved an Agreement with Calvin, Giordano & Associates, Inc. based on Proposal No. 10-3475.3 for the Dania Cove Park Project in the amount of $10,591.46 RESOLUTION NO. 2012-070 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING ADDITIONAL EXPENDITURES TO BE PAID TO CALVIN, GIORDANO AND ASSOCIATES, INC.; AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT BASED ON PROPOSAL NO. 10-3475.3 WITH CALVIN, GIORDANO AND ASSOCIATES, INC. IN CONNECTION WITH THE DANIA COVE PARK PROJECT IN THE AMOUNT OF $10,591.46; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an Agreement was executed between the City and Calvin, Giordano and Associates, Inc. for consulting and engineering services on the Dania Cove Park Project with funds provided by the City General Fund and the Broward County "Challenge" and "Parks for People"grants; and WHEREAS, the former Director of the Parks and Recreation Department requested additional services from Calvin, Giordano and Associates Inc. which services are outside of their original scope of service, for the design and installation of grant funding signage, two additional picnic tables, and the preparation of the Park's grand opening for a total cost of $10,591.46; copies of Proposal No. 10-3475.3 and the Agreement are attached as Exhibit "A", which are made a part of and incorporated into this Resolution by this reference; NOW, THEREFORE,BE IT RESOVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the additional services are approved by the City Commission and the proper City officials are authorized to execute an Agreement with Calvin, Giordano and Associates, Inc., based on Proposal No. 10-3475.3 in connection with the Dania Cove Park Project in the amount $10,591.46 for signage, two picnic tables and coordination of the Park's grand opening. Section 2. That the cost of these added services shall be paid for from remaining available Park Project appropriations of approximately $42,473.00 located in the CIP Fund — Dania Cove Park Project; the remaining Dania Cove Park Project funding appropriations of approximately $31,882.00 shall be transferred back into the City's General Fund. Section 3. That the City Manager and City Attorney are authorized to make minor revisions to the terms of such Agreement as are deemed necessary and proper for the best interests of the City. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on June 12, 2012. ATTEST: f C'(e ,,, LOUISE STILSON, C94C PATRICIA A. FLURY -CITY CLERK MAYOR DIs Fr- APPROVED AS TO FORM AND ORRECTNESS: mQo�P THOMAS J. ANAItO CITY ATTORNEY 2 RESOLUTION#2012-070 i A Calvin, Giordano & Associates, Inc. E X C E P T 1 0 N A L 5 0 L U T 1 0 N S ■ ."i Additional Services Agreement DATE: March 28,2012 R; Dania Cove CLIENT: City of Dania Beach r 100 W. Dania Beach Boulevard Dania Beach,FL 33004 ATTENTION: Mr.Robert Baldwin CGA NO.: 10-3475.3 CGA HAS BEEN ADVISED TO PROCEED WITH THE FOLLOWING ADDITIONAL SERVICES: Due to the client's request for work outside the original scope of services, Calvin, Giordano& Associates,Inc, will provide the following additional services: This proposal is per the City's request for CGA to handle the design and coordination for the installation and approval of the funding signage as required by the FCT grant. The City also requested that CGA create an invitation for the grand opening and assist with coordination to ensure the appropriate parties are invited as well as assist the City with adding two additional picnic tables, one under each pavilion, including coordinating with the vendor,placing the order, Building a Services and coordinating with the contractor for installation prior to the park's grand opening. Code Enfo cement Constructs n Engineering& I, Professional Engineering Services Inspection Constructs n Services Contract C overnment A. Civil Engineering Data Techi iologies& Developm nt 1. Project Management Emergenc Management Services • Coordination between City, graphic designer, and contractor for Engineerin . Governme ital Services funding signage design, approval and installation. Indoor Air Quality Landscape Architecture& • Coordination with contractor for change order for the Environm tal Services installation of two additional picnic benches,one under each Municipal Engineering pavilion. Planning Public Administration Redevelo ent&Urban • Coordination and approval from City for park's grand opening Design invitation design. Surveying Mapping Transporta ion Planning& II. Professional Environmental Services Traffic Eng neering utility&C mmunity Maintenar ce Services 1800 Eller Drive,Suite 600 Fort Laude dale,FL 33316 Phone:95 .921.7781 Fax:954.9 1.8807 www.cal n-giordano.com A. Coordinate with the County on signage to ensure all required items are included on the sign to meet the agreement and grant obligations. B. Coordinate with County Staff on Park opening to ensure appropriate parties are prepared and attended the opening ceremony. III. Professional Landscape Architecture Services A. Providing the design development time for the Photoshop work included for the funding signage, coordination with the City staff, sign manufacturer and contractor for the installation. Selection of two options for manufacturer's for the grant signage. A Photoshop image of the sign provided to two company's so the price for the signs and shipping might be included for review by the Director of the Parks department. CGA to provide the check for the sign order which will be handled as a reimbursable expense. B. Selection of several options for the picnic tables to be located one per pavilion in the park as these elements were not items required for the grant dollars, but will enhance the park users experience to Dania Cove. Photo's of the picnic tables as well as the price for the table and shipping to be included for review by the Director of the Parks department. CGA to provide the check for the picnic table order which will be handled as a reimbursable expense. C. Development of the announcement flyer design for the Dania Cove park grand opening event. This time will include coordination with the director of the Parks department and the coordination of the distribution list for the event. COST OF THESE SERVICES (Lump Sum) I Professional Engineering Services A Professional Civil Engineering Services $1,450.00 H Professional Environmental Services $875.00 III Professional Landscape Architecture Services $2,990.00 IV Meetings not included in I thru III Hourly TOTAL (Plus Hourly Services) $5,315.00 AUTHORIZATION �SYSTEME UNTINGDON INC. PROPOSAL Revised March 14, 2012 Gianno Feoli Estimate #QN12-0161RevA-JM-SP Calvin,Giordano&Associates Inc 1800 Eller Drive,Suite 600 Fort Lauderdale, FL 33316 Reference: Phone: 954.921.7781 Fax: 954.921.8807 Description MY Description Price 7 Single-sided FOLIA Phenolic-Fused Graphic Panel. $1,278.00 Size: 24"x 36" Product: 1/16"Exterior grade 1 Single-sided FOLIA Phenolic-Fused Graphic Panel. $996.00 Size: 48"x 72" Product: 1/2"Exterior grade Hardware: 8 pre-installed stainless steel Helicoil threaded inserts and 8 anti-vandal resistant screws. 1 Lab sample: 8"x 10"excerpt at full scale from your flies to provide $50.00 an accurate representation of the final panel for color approval, 1 Courier for lab sample. $41.00 1 Packing and shipping of above FOLIA panels via FeclEx Freight Ground to: $358.00 Dania Beach FL 33004 Total ($US) $2,723.00 ImRortant notes: • Prices above are only valid if all Items are ordered and produced at the same time. • Preflight operation(Verifying the integrity of supplied graphic riles with regard to Sh[i] design guidelines), which includes one verification/inspection of the riles at no charge. Each additional follow-up verification/ inspection of the files will be an additional charge. SHI Conditions: • Prices are valid for a period of three(3) months. • Design files must be complete and ready for printing (see our design guidelines at the following internet address: www.systemeinc.com). • Please include a purchase order with your order. • Lead time: Approximately 4 weeks upon approval of lab sample. • Please note that the merchandise remains the property of Systeme Huntingdon Inc. until full payment is received. •Terms: 50%deposit with order, balance due prior to shipping. Sincerely, Jaelle Marlier Systeme Huntingdon Inc. Please see Appendix for more information about our services and products. Systeme Huntingdon Inc. 110,Wellington St.,Huntingdon,QC,Canada, JOS IHO I Telephone(450)264.6146 1 Fax(450)264.6066 1 www.systemeinc.com Calvin, Giordano&Assoc., Inc. Federal ID: 65-0013869 APR 12 2012 1800 Eller Drive, Suite 600 Fort Lauderdale, FL 33316 BI'' 954-921-7781 ITY OF DANIA BEACH TTN: FINANCE DEPT Invoice number 42821 1 0 W. DANIA BEACH BLVD Date 4/10/2012 ANIA BEACH, FL 33004 ontract: 1034751 ania Cove Proj Mgmt/Const Svc Customer ID: 820 oject 10-3475 Extra 1 Dania Cove Project Management/ Construction Svcs ESOLUTION NO. 2012-007 RKS & REC DEPT Billing period through March 19th 2012 eimbursable Activity/Vendor Invoice number Date Amount Supplies-Direct Cost WABASH VALLEY 3912C 3/19/2012 DaniaCove Picnic Table 2,533.46 Supplies-Direct Cost subtotal 2,533.46 Reimbursable subtotal 2,533.46 Invoice total 2,533.46 P oject Summary Fee 0.00 Invoiced to date 0.00 Fee remaining 0.00 i