HomeMy WebLinkAboutR-2012-098 - Executed an Agreement for Engineering Services from Chen Moore & Associates relating to Drainage Improvements on SW 30 Avenue not to exceed $36,400.00 RESOLUTION NO. 2012-098
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT FOR ENGINEERING SERVICES FROM CHEN
MOORE AND ASSOCIATES, RELATING TO DRAINAGE
IMPROVEMENTS ON SW 30TH AVENUE, SUCH SERVICES NOT TO
EXCEED THIRTY-SIX THOUSAND FOUR HUNDRED DOLLARS
($36,400.00); PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in March of 2009, the City Commission approved the contracting of
professional engineering services for a Stormwater Capital Project for drainage improvements in
the Southwest 261h Terrace area under Resolution #2009-039 in an amount not to exceed
$114,198.00; and
WHEREAS, during the past three (3) years, expenditures have been incurred and paid
for by the Public Services Department totaling $69,966.00; leaving a current available
appropriated balance of$44,232.00 for this Capital Project, and
WHEREAS, the Public Services Director recommends the use of these available funds
for needed drainage improvement on SW 30`h Avenue in Dania Beach;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to execute an Agreement with
Chen Moore and Associates in an amount not to exceed thirty-six thousand four hundred dollars
($36,400.00) for engineering services for the drainage improvements on SW 301h Avenue.
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to the Agreement which are deemed necessary and in the best interest of the City of
Dania Beach.
Section 3. That funding for the drainage engineering design services are available
and shall be expended from the Stormwater Fund - Southwest 26`h Capital Project— Professional
Services, account no. 403-38-28-538-31-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on August 14, 2012.
ATTEST:
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR
APPROVED AS TO F AND CORRECTNESS:
I' ""�) /
THOMAS . �§qRo
CITY ATTOEY
2 RESOLUTION#2012-098
I
EXHIBIT A
CITY OF DANIA BEACH, FL
SCOPE OF PROFESSIONAL ENGINEERING SERVICES
for
Chen Moore and Associates
Proposal for drainage improvements for
SW 30"Avenue
June 19, 2012
I. BACKGROUND
Chen Moore and Associates was selected by the City of Dania Beach to provide professional
engineering services for its Neighborhood Improvement Program. The general scope of services
includes the following:
• Stormwater Design:
• Street Lighting Layout and Design;
• Sidewalk Layout and Design;
• Traffic Calming Study and Design;
• Bidding Services;
• Construction Observation; and
• Public Awareness.
The City requested an engineering proposal from Chen Moore and Associates to address additional
drainage at SW 30`h Avenue as part of the SW 26`h Terrace Stormwater Improvement Project. The
original drainage system had a positive outfall towards the west to a lake on private property. The
lake was filled for development therefore eliminating the positive drainage.
Under this proposal, Chen Moore and Associates (CMA) proposes to provide drainage analysis,
design services, and permitting for the proposed drainage improvements according to the scope of
services listed below.
II. SCOPE OF SERVICES
Task 1: Site Investigation
1.1 Survey Coordination
ENGINEER will examine any existing survey information or other available data to
determine existing drainage patterns and topography. ENGINEER shall coordinate
additional survey for:
• SW 30`h Avenue near the existing drainage system.
1.2 Utility Coordination
ENGINEER will coordinate with utility companies in which have facilities in the area
to determine the existence of any above or below ground utilities which may have an
effect on drainage design.
1.3 Permit Coordination
ENGINEER will determine and coordinate with the appropriate permitting agency
and will have at least one coordination meeting with the appropriate agency. During
the meeting,the general intent of the drainage improvements will be discussed and any
special conditions that may be present will be determined.
Task 2: Drainage Calculations and Modeling
2.1 Drainage Model
ENGINEER shall develop a stormwater computer model (USEPA Storm Water
Management Model(SWMM)or similar)of the existing stormwater system between
SW 26th Terrace and FPL lake.The SWMM model will use a single event simulation
model that is used for simulation of hydrologic and hydraulic conditions. This model
will be used to evaluate single-event storms,such as the 10-year 24-hour storm event.
Design Tailwater for the design of the system shall be Mean High Tide of X.xx'.
Minimum time of concentration of 10 minutes will be use.
2.2 Drainage Calculations
Using the model,drainage calculations will be used to determine pipe size required to
improve the existing level-of-service.The analysis to be performed will examine post-
development conditions that will result in a net decrease in maximum flood stage.
Task 3: Construction Documents Preparation
3.1 60% Drawings
ENGINEER will prepare and submit required sets of drawings to the CITY. These
drawings will consist of existing conditions and 60% design for review by the CITY
and Regulatory Agencies.
2
3.2 90% Drawings
ENGINEER will prepare and submit required sets of drawings to the CITY. These
drawings will incorporate comments received at the 60%design review.Additionally,
these drawings will incorporate all the details and information necessary for the
completion of the project for a final review.
3.3 100% Drawings
ENGINEER shall prepare final construction documents, specifications, updated
estimate of probable construction cost and bid table.
3.4 Cost Estimate
ENGINEER will provide a quantity list and cost estimate to the CITY at both 90%
and 100% stage. ENGINEER will utilize the 90%design plans to produce a quantity
list and cost estimate to the CITY at the 90% stage. ENGINEER will utilize the
100% design plans to produce a quantity list and cost estimate to provided to the
CITY at the 100% stage.
3.5 Technical Specification Preparation
The ENGINEER will prepare and produce the required sets of technical specifications
to the CITY at the 90% stage.
Task 4: Permitting
4.1 Coordination with Agencies
ENGINEER shall enter into contact with the Broward County Environmental
Protection Department(EPD)and the Florida Department of Transportation(FDOT)
to determine if existing permits can be modified to accommodate the project or if new
permits are required.
4.2 Prepare Permit Applications
ENGINEER shall complete all necessary permit applications including Broward
County,South Florida Water Management District and FDOT. ENGINEER will then
send applications to City for review, signature(s) and check(s) for all permits and
application fees.
3
4.3 Permit Revisions
ENGINEER shall receive all comments to the submitted permits from respective
agencies and respond within 14 days.
Task 5: Reimbursables
5.1 Survey Coordination
The ENGINEER shall arrange and coordinate the efforts of licensed surveyor to
prepare topographic survey.
• Establish several horizontal/vertical control points thorough out project limits.
Elevations will be based on National Geodetic Vertical Datum of 1929. Survey
will be tied to Florida State Plane Coordinates System, East Zone, North
American Datum of 83/90.
• Obtain elevations at locations no more than 50 feet apart.
• Locate all aboveground features according to the following schedule,
including: pavement, paved swales, sidewalks, fences, light poles, handrails,
storm manholes, catch basins, electric boxes, hand holes, curbs, valve boxes,
sanitary sewer manholes, driveway types, edges and corners, trees,
overhanging trees in the right-of-way, meter boxes, centerline and crown of the
roads, fire hydrants and valves and overhead utilities. Utility locations will be
based on surface evidence of underground utilizes such as valves, fire hydrants
and manholes. The investigation for underground utilities will not extend to
research at the City, Broward County, or utility companies and no
underground exploration will be conducted.
Survey Limits:
• SW 30`h Avenue, in the proximity of the existing stormwater crossing.
5.2 Prints & Copies
ENGINEER shall provide services,as necessary,to assist the CITY in the preparing
plans,coordination or other requested tasks to facilitate successful completion of the
Project. Costs incurred in providing these services shall be reimbursed.
III.OWNER PROVIDED SERVICES
a. Provide all existing information and data available in electronic digital format.
IV.BASIS OF SCOPE
4
a. This scope does not include permitting fees.
b. Geotechnical investigation is excluded from this proposal.
c. Construction services are excluded from this proposal.
V. FEE AND PAYMENT
The fee for the above scope of service would be billed at a lump sum according to the following
breakdown. From the Notice to Proceed and receipt of all documents requested from the City,Chen
Moore and Associates will deliver the following deliverables for the following lump sum fees within
60 Working Days.
Task Description Fee
1 Site Investigation $7,420
2 Drainage Calculations and Modeling $9,380
3 Construction Documents Preparation $8,620
4 Permitting $5,280
5 Reimbursables $5,700
TOTAL $36,400
VI.DELIVERABLES
Deliverables are described in the Scope of Services. CMA retains the intellectual property rights of
the documents. The OWNER can use the documents at any time in the future for information. The
OWNER can not alter, revise and reuse the information contained in these documents for other
projects without written permission from CMA.
5
CHEN MOORE AND ASSOCIATES D/B/A CHEN AND ASSOCIATES CONSULTING ENGINEERS,INC.
(CONSULTANT)
Aut'llbrized Sidnat fe
_Oscar R. Bello/Project Manager
Print Name/Title
_June 20,2012
Date
CITY OF DANIA BEACH(CLIENT)
Authorized Signature
Print Name/Title
Date
6