HomeMy WebLinkAboutR-2021-175 Sam's Landscape Maintenance, Inc. Bid Award and Agreement for Citywide Landscaping Services (RFP 21-017)RESOLUTION NO.2021-175
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH SAM'S LANDSCAPE MAINTENANCE,
INC. FOR CITYWIDE LANDSCAPING SERVICES RELATED TO REQUEST
FOR PROPOSALS NO. 21-017 ENTITLED, "CITYWIDE LANDSCAPING
SERVICES" IN AN ANNUAL AMOUNT OF SEVEN HUNDRED NINETEEN
THOUSAND FIVE HUNDRED DOLLARS ($719,500.00), AN AMOUNT
THAT WILL EXCEED THE CITY' S ANNUAL VENDOR THRESHOLD
TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Dania Beach has significant landscape maintenance requirements
throughout its nearly nine square miles, including numerous medians, swales, and building
grounds; and
WHEREAS, the City issued Request for Proposals ("RFP") No. 21-017 on July 27, 2021,
to contract with a qualified contractor to provide Citywide landscape maintenance services; and
WHEREAS, a mandatory pre -proposal meeting was held on August 3, 2021; and
WHEREAS, three (3) landscape maintenance firms responded to the RFP on August 24,
2021; and
WHEREAS, a Bid Review Committee (Committee) consisting of the Director of Public
Services, the Deputy Public Services Director and the Landscape Division Manager met on
September 7, 2021, to review and evaluate the three submittals; and
WHEREAS, the Committee ranked the following three (3) landscape firms based on their
pricing and qualifications:
1) Sam's Landscape Maintenance, Inc. 278 points
2) Juniper Landscaping 251 points
3) Landscape Service Professionals 248 points; and
WHEREAS, the Committee determined the lowest responsible and responsive bidder is
Sam's Landscape Maintenance, Inc. in an annual amount of Seven Hundred Nineteen Thousand
Five Hundred Dollars ($719,500.00); and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2. That expenditures under the agreement with Sam's Landscape
Maintenance, Inc. are authorized to exceed the annual vendor threshold amount of Twenty -Five
Thousand Dollars ($25,000.00) for each year the contract is in effect and funding is available in
the 2021-2022 fiscal budget.
Section 3. That funding in the amount of $658,644 was approved in the Fiscal Year
2021-2022 budget. Additional funding is required in the amount of Sixty Thousand Eight
Hundred Fifty -Six Dollars ($60,856.00) to cover the remaining cost of the contract. Funding will
be appropriated from the Streets Repair and Maintenance Services to Street Account No. 001-39-
06-541-46-60.
Section 4. That the proper City officials are authorized to execute an agreement with
Sam's Landscape Maintenance, Inc. for Citywide landscape services, which Agreement is
attached as Exhibit "A" and incorporated into this Resolution by this reference.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on Noo.Q49, 2021.
ATTEST:
a y
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS �O F RM AND CORRECTNESS:
THOMAS J. MMO
CITY ATTORNEY
TAMARA
MAYOR
2 RESOLUTION #2021-175
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND SAM'S LANDSCAPE MAINTENANCE, INC., A FLORIDA
CORPORATION FOR SERVICES RELATED TO CITYWIDE
LANDSCAPING SERVICES AS DESCRIBED WITHIN THE CITY OF
DANIA BEACH REQUEST FOR PROPOSALS ("RFP) NO.21-017.
This is an Agreement ("Agreement") dated 2021,
between the City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its
principal place of business located at 100 West Dania Beach Boulevard, Dania Beach, Florida
33004 and Sam's Landscape Maintenance, Inc. ("Contractor"), a Florida corporation with its
principal mailing address of 14030 SW 20 Street, Davie, Florida 33325.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
This Agreement between the Contractor and the City under the City of Dania Beach
Request for Proposals ("RFP") No. 21-017 is effective for a term of three (3) years
with the City's sole option to renew for an additional 3-year term and is effective only
upon execution by all parties. A copy of RFP No. 21-017 and all addendums to it is
attached as Exhibit "A" and made a part of and incorporated into this Agreement by
this reference and shall be considered as part of this Agreement.
2. The Response to RFP No. 21-0197 provided by the Contractor is attached as Exhibit
"B" and is incorporated into this Agreement by this reference.
3. That in all other respects, the terms of Exhibit "A" apply to this Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
ATTEST:
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
THOMAS SCHNEIDER, CMC TAMARA JAMES
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS
THOMAS J. ANSBRO
CITY ATTORNEY
ANA M. GARCIA, ICMA-CM
CITY MANAGER
RESOLUTION #2021-175
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF FLORIDA)
COUNTY OF BROWARD)
CONTRACTOR:
SAM'S LANDSCAPE MAINTENANCE,
INC.
a Florida corporation
Signature
PRINT Name
Title
Dated: 2021
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or ❑ online notarization, on , 2021 by
, as of Sam's Landscape
Maintenance, Inc., a Florida corporation. He/she is personally known to me or has produced
as identification.
My Commission Expires:
Notary Public, State of Florida
Print Name
4 RESOLUTION #2021-175