HomeMy WebLinkAboutR-2021-170 Clean Space, Inc. Bid Award and Agreement for Janitorial Services (ITB 21-027)RESOLUTION NO.2021-170
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID
("ITB") NO. 21-027, ENTITLED "JANITORIAL SERVICES" TO CLEAN
SPACE, INC. IN THE ANNUAL AMOUNT OF EIGHTY FIVE THOUSAND
THREE HUNDRED NINETY SEVEN DOLLARS AND EIGHTY EIGHT
CENTS ($85,397.88); AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach has several high -use, multi -work shift facilities
that require janitorial services on a daily basis; and
WHEREAS, the current janitorial agreement for City Hall, the adjacent parking garage,
the Public Services Department ("PSD") office building and water treatment plant was
necessary to implement on an emergency basis due to the cleaning and disinfecting
requirements related to the Covid 19 pandemic; and
WHEREAS, on September 13, 2021, Invitation to Bid ("ITB") No. 21-027 was
advertised in the Sun -Sentinel and posted on the City's website and Demand -Star; and
WHEREAS, eight (8) janitorial services firms' bid submittals were received on October
11, 2021, and evaluated by the City's Selection Committee on October 21, 2021; and
WHEREAS, the Committee selected Clean Space, Inc. as the lowest and most responsive
bidder; and
WHEREAS, the Committee recommends entering in an Agreement with Clean Space,
Inc. for an initial term of two (2) years with the City's sole option to renew for an additional two
(2) two-year (2) renewals;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute
an agreement, which agreement is attached as Exhibit "A" and incorporated into this Resolution
by this reference, with Clean Space, Inc. for janitorial services in an amount of Eighty Five
Thousand Three Hundred Ninety Seven Dollars and Eighty -Eight Cents ($85,397.88).
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on November 9, 2021.
ATTEST:
THOMAS SCHNEIDER, CMC (VI
ulk-WI,
TAMARA J
CITY LF,RK ))MAYOR
C
APPROVED AS TO FdRM AND CORRECTNESS:
J
CITY A'
2 RESOLUTION #2021-170
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND CLEAN SPACE, INC. A FLORIDA CORPORATION FOR
JANITORIAL SERVICES RELATED TO AND AS DESCRIBED WITHIN
THE CITY OF DANIA BEACH INVITATION TO BID ("ITB") NO.21-027.
This is an Agreement ("Agreement") dated , 2021,
between the City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its
principal place of business located at 100 West Dania Beach Boulevard, Dania Beach, Florida
33004 and Clean Space, Inc. ("Contractor"), a Florida corporation with its principal mailing
address of 3764 Northwest 124 Avenue, Coral Springs, Florida 33065.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
1. This Agreement between the Contractor and the City under the City of Dania Beach
Invitation to Bid ("ITB") No. 21-027 is effective only upon execution by all parties
for an initial two (2) year term with the City's sole option to renew for an additional
two (2) two-year (2) year renewals. A copy of ITB No. 21-015 and all addendums to
it is attached as Exhibit "A" and made a part of and incorporated into this Agreement
by this reference and shall be considered as part of this Agreement.
2. The Response to ITB No. 21-027 provided by the Contractor is attached as Exhibit
"B" and is incorporated into this Agreement by this reference.
1. That in all other respects, the terms of Exhibit "A" apply to this Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
ATTEST:
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
THOMAS SCHNEIDER, CMC TAMARA JAMES
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS
THOMAS J. ANSBRO
CITY ATTORNEY
ANA M. GARCIA, ICMA-CM
CITY MANAGER
RESOLUTION #2021-170
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF FLORIDA)
COUNTY OF BROWARD)
CONTRACTOR:
Clean Space, Inc.,
a Florida corporation
Signature
PRINT Name
Title
Dated: , 2021
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or ❑ online notarization, on , 2021 by
as
of
Clean Space, Inc. a Florida corporation. He/she is personally known to me or has produced
as identification.
My Commission Expires:
Notary Public, State of Florida
Print Name:
4 RESOLUTION #2021-170