HomeMy WebLinkAboutR-2012-123 - Approved Tentative Annual Budget for the Fiscal Year 2012-2013 providing for Public Hearing RESOLUTION NO. 2012-123
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND
SECTION 200.065, FLORIDA STATUTES, APPROVING A TENTATIVE
ANNUAL BUDGET FOR THE CITY FOR THE FISCAL YEAR 2012-2013;
PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS WILL BE
HEARD AND QUESTIONS CONCERNING THE BUDGET WILL BE
ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Dania Beach, Florida, requires that the City
Commission shall, by Resolution, adopt an annual budget, determine the amount of millage
necessary to be levied and publish the budget so adopted, together with a notice stating the time
and place where objections to it may be heard; and
WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared and
submitted to the City Commission an annual report covering the operation of the City and has set
forth in it an estimate of the expenditures and revenues of the City for the ensuing year, beginning
October 1, 2012 and ending September 30, 2013, with a copy of the report and estimate being on
file in the office of the City Clerk so that any interested parties may view such copy upon request;
and
WHEREAS, the City Manager has presented to the City Commission detailed
information supporting such estimate, affording the City Commission a comprehensive
understanding of the City Government for the ensuing period, including expenditures for
corresponding items during the last two fiscal years and increased and decreased demands for the
ensuing year as compared with corresponding appropriations for the last fiscal year; and
WHEREAS, the City Commission has met and carefully considered such annual report
and estimate for the ensuing year, has prepared a tentative budget setting forth the amounts
necessary to be raised for the various departments of the City and has appropriated the amounts
to the various departments of the City considering the applicable funds on hand and the estimated
departmental revenues;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That a tentative budget for the City of Dania Beach, Florida, for the fiscal
year beginning October 1, 2012 and ending September 30, 2013, is adopted (subject to the public
hearing for which provision is subsequently made below). A copy of the tentative budget
summary is attached to this Resolution and made a part of it as "Exhibit A", and the
appropriations set out in it are made for the maintenance and carrying on of the government of
the City of Dania Beach, Florida, and for the purpose of paying debt service requirements, if any,
of the City for the fiscal year beginning October 1, 2012 and ending September 30, 2013.
Section 2. That all delinquent taxes, collected as proceeds from levies of operating
millages for former years are specifically appropriated for the use and benefit of the "General
Fund".
Section 3. Automatic Amendment: The Fiscal Year 2012-2013 budget is automatically
amended to reappropriate encumbrances, fund outstanding contracts, fund required payments on
approved City debt, and fund capital projects reserved or unexpended from prior years including
Fiscal Year 2011, such appropriations having been previously approved by the City Commission.
Section 4. That the City Commission of the City of Dania Beach will meet in the City
Commission Chamber in the City Hall (100 West Dania Beach Boulevard, Dania Beach, Florida)
on Tuesday, September 25, 2012 at 6:00 p.m. for the purpose of finalizing the budget and
answering questions concerning it. The City Manager shall specify the purposes for which ad
valorem tax revenues are being increased or decreased, if any, over the "rolled back rate". A
notice of this public hearing shall be published in strict compliance with the provisions of
Section 200.065(2) (d) and Section 200.065(3), Florida Statutes.
Section 5. That City staffing positions and capital expenditures reflected and
approved in the annual budget establish Commission consent over these areas and that all
additions to these items shall be approved through Commission approval of an amendment to the
approved budget.
Section 6. That the City Commission establishes an annual goal to achieve and
maintain an available Unassigned Fund Balance balance equal to approximately 20% of the
annual expenditures in the approved General Fund budget.
Section 7. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
2 RESOLUTION#2012-123
Section 8. That this Resolution shall take effect and be in force immediately upon its
passage and adoption.
PASSED AND ADOPTED on September 12, 2012.
ATTEST:
LOUISE STILSON, CMC PATRICIA A. FLURY
CITY CLERK MAYOR
s plRsr
APPROVED AS TO FO C RRECTNESS:
THO S J. SB O
CITY ATTORNEY
3 RESOLUTION#2012-123
ChIdDob Pbrhb
Proposed Budget
� Fiscal Year 2012/ 13
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1
Mayor
Patricia Flury
Vice Mayor
C.K. McElyea
Commissioners
Anne Castro
Walter B. Duke, III
Bobbie Grace
City Manager
Robert R. Baldwin
Assistant City Manager
Colin Donnelly
Director of Finance Assistant Finance Director
Mark Bates, C.P.A. Nicki Satterfield, C.P.A. •
• TABLE OF CONTENTS
Personnel Complement .................................................................. 12
All Funds Summary ...................................................................... 13
FY 2013 Capital Outlay .................................................................. 14-15
GENERAL FUND
Summary Estimated Revenues, Expenditures ........................................ 17
Revenue Sources by Line Items ..................................................... 24
Departmental Budget:
Mayor and Commission ................................................... 27
Office of the City Manager .................................................... 29
Office of the City Attorney .................................................... 31
Office of the City Clerk .................................................... 34
Finance .................................................... 38
Human Resources .................................................... 47
Community Development .................................................... 52
General Administration .................................................... 59
Police .................................................... 60
Fire Rescue ..................................................... 65
Public Services .................................................... 69
Parks&Recreation ................................................... 78
• DEBT SERVICE FUND .................................................... 88
ENTERPRISE FUNDS
Water Fund
Personnel Summary ................................................... 91
FY 2013 Estimated Revenues,Expenditures .................................. 94
Sewer Fund
Personnel Summary ................................................... 99
FY 2013 Estimated Revenues, Expenditures ................................. 101
Stormwater Fund
Personnel Summary .................................................... 105
FY 2013 Estimated Revenues, Expenditures .................................. 108
Marina Fund
FY 2013 Projected Revenue& Expenditures ................................. 115
Parking Fund
FY 2013 Projected Revenue& Expenditures ................................. 118
Pier Fund
FY 2013 Projected Revenue&Expenditures.................................. 121
Building Operations Fund
FY 2013 Projected Revenue&Expenditures .................................. 124
Appendix ............................................................................... 130
•
•
City of(Dania beach
Florida
August 1, 2012
The Honorable Mayor Patricia Flury
The Honorable Vice-Mayor C.K. McElyea
The Honorable Commissioner Bobbie H. Grace
The Honorable Commissioner Walter B. Duke, III
The Honorable Commissioner Anne Castro
Dear Mayor, Vice Mayor and Members of the City Commission:
In accordance with Part III, Article 3, Section 4(g) of the City of Dania Beach
Charter, I am herewith submitting for your consideration the City Manager's Annual
Budget Proposal for the Fiscal Year commencing October 1, 2012. The budget
proposal before you represents the budgetary policy direction expressed by the City
Commission during the year. •
Pursuant to FS 200.185 the maximum millage rate that the City Commission
can levy by a simple majority vote is the TRIM rolled-back rate determined in
accordance with FS 200.065 and adjusted by the Florida Department of Revenue
growth in per-capita personal income. The Personal Income Growth rate, as
determined by the Department of Revenue for FY 2011/12, is 4.47%, consequently,
the maximum millage rate that the City Commission could levy in FY 2012/13 with a
simple majority vote is 7.4289 mills. The rolled back rate (which is actually a roll up
rate for FY 2012/13) is 6.0081 mills. The Administration recommends keeping the
annual operating millage rate at the existing level of 5.9998 mills.
The Citywide combined use of funds for FY 2012/13 including operations,
transfers and capital totals $56,022,018. This combined total is $15,479,476 lower
than the current year budget of$71,501,514. This substantial level of reduction results
from reduced borrowing and new infrastructure capital projects that have been
initiated, approved and constructed during the past few years. Some of these major
capital improvements such as S.E. Stormwater infrastructure, Sewer lift station
replacements, and City Marina improvements, will continue their development and
construction using funding approved in prior years. The City's funding includes the
General Fund, Water Fund, Sewer Fund, Stormwater Fund, Marina Fund, Building
Inspection Fund, Parking Fund, and Pier Fund. The CRA Director has indicated that
that CRA budget is not to be included or combined with the City's annual budget for
the coming year. •
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• CURRENT YEAR 2011/12 ACCOMPLISHMENTS
During the current 2011 budget year Dania Beach has achieved a number of
notable accomplishments including:
• Continuation of City's residential solid waste service with no change to
annual cost,
• Completion of a new Nano-filtration water production plant,
• Completion of US-1 Landscaping Improvements,
• Implementation of"One Code" combining City-wide zoning,
• Relocation of the main BSO Police service office to Station #93,
• Installation of expanded neighborhood solar lighting, and beautification
projects,
• Continuation of neighborhood "Oasis" residential improvement projects,
• Completed several Park improvements including "Fuzzy Bunny" Park,
and the new Dog Park,
• Grand Opening of the new Public Services facility,
• SE 5th Avenue Traffic Calming Improvements, and
• Worked with FDOT and State Officials to complete Sheridan Street
Stormwater Improvements
Many other projects funded in the current 2011 budget are presently underway and
• progressing including:
• Refurbishment of the City's existing lime-softening water plant,
• Upgrade and replacement of Sewer lift stations and Water supply lines,
• Upgrade and replacement of Stormwater infrastructure in the Southeast
area,
• Training and conversion of the City's electronic business process to the
`New World Systems' ERP system,
• US-1 Landscaping - Phase I improvements,
• Beach area removal of Sea Grapes and installing native dune vegetation,
and
• Developing plans for refurbishment of the City Marina.
• Pier restaurant improvements for new tenant
Considerable effort and resources have been put into issues of tremendous
importance to the City's where outcome has not yet been fruitful:
• Settlement Agreement between Broward County and the City of Dania Beach
regarding the airport expansion
• New development agreement for the'Dania Jai Alai site
•
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COMMISSION AND MANAGEMENT FINANCIAL POLICIES AND PRIORITIES •
Management continues to responsibly manage the City's resources through a
4-year period of economic decline and financial uncertainty. Contract management of
the City Marina was undertaken and the City has been successful in seeking and
obtaining some grant funds for a major planned renovation of the City Marina. Plans
are also underway to enhance and replace Stormwater drainage infrastructure in
critical southeastern areas during the next 12-24 months using loans from the State
Revolving Fund (SRF) program. The City's leaking sewer transmission infrastructure
is being addressed using SRF loans to improve or replace inflow and infiltration
challenges stemming from the City's dated transmission lines, lateral lines and
manhole covers. The new City ERP system has been implemented, improving internal
controls over billing and collection while offering customers new on-line payment
options and information access.
The Proposed budget for FY 2012/13 embraces three major initiatives
undertaken by the City of Dania Beach during the past year. First, the City's pay and
benefit costs have been closely examined with a focus on financial sustainability and
comparability with surrounding municipalities. This budget plans for continuation of
the State's 3% employee contribution to the FRS (Florida Retirement System) and
also reflects an added 3% employee contribution from staff covered by the General
Employee Pension plan. This budget also anticipates needed cost increases to the
annual premium of the existing health/dental/prescription/vision plan. This adjustment •
is being coupled with necessary adjustment to benefit levels (deductible and co-pay) in
the health plans and seeking employees to pay 10% - 15% of the monthly premium
cost beginning October 1, 2012. Cost savings from the City's BSO Fire services
contract have been directed to accelerate funding of the City's Fire Pension Plan
liability for staff transitioned to the Broward Sheriff's Office last year.
Second, Dania Beach is continuing to follow the cost allocation program (CAP)
developed last year to reasonably allocate central general & administrative costs paid
by the General Fund out to the City's various operating Funds. The CAP allows a fair
and reasonable distribution of General Fund central service costs and also allows for
cost allocations for future Federal, State and local grant applications. The City's
payment-in-lieu-of-taxes (PILOT) allocation is also reflected in the business Enterprise
Funds providing support for major General Fund services such as Police, Fire and
Economic Development.
Third, the Administration is nearing completion of a new Enterprise Resource
Process (ERP) system. Improvements to customer service now allow on-line access,
research and payment of City water & sewer utility bills and annual Business Tax
Receipt / Fire Inspection fees. The City's annual BTR renewals were mailed on July
2"d and the new system allows businesses to pay this annual bill on-line through our
City's payment 'portal'. Further on-line customer access is planned as in the coming
months as other operating areas (ex. Code, Building Permits, Work Orders) become
more familiar with the use and functions available in the new ERP system. •
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• GENERALFUND
The proposed FY 2012/13 _General Fund budget, including operating
expenditures, budget transfers and capital projects, totals $38,367,326. This
represents a decrease of $4,436,306 or 10% below the current FY 2011/12 adjusted
budget. The majority of this decrease is explained by the current year's $3.3 million
funding for major capital projects including US-1 Landscaping, renovation of the Pier
Restaurant, and City Marina renovation improvements.
I. Revenue
The Certified Taxable Value issued by the Property Appraiser's Office on July 1,
2012 shows that Dania Beach taxable property values decreased by (0.138%) from
the prior year, reflecting a total amount of $2,575,272,652. The Administration
believes this small decline portrays a `bottom' to the series of annual property values
which totaled (1.8%), (8.4%) and (6.8%) in the previous three years. The rolled back
millage rate for the coming fiscal year is 6.0081 mills. The City's current operating
millage rate is 5.9998 mills. The Commission can levy up to 7.4289 mills with a
majority vote. This recommended budget reflects continuation of the current operating
• millage rate of 5.9998 to fund annual City operations in the coming year.
Fire Assessments fees for FY 2012/13 are proposed to remain at current levels
of$128.42 yr. for each residential property unit. This annual residential rate is used by
the City to pay for: 1) annual contractual costs of fire services contracted with the
Broward Sheriffs Office 2) debt service payments on loans used to purchase fire
equipment in prior years, and 3) accelerated funding of the Fire Pension liability
stemming from the closing of the City Fire retirement plan on January 29, 2011. When
compared to assessments charged by other Broward municipalities, the City fire
assessment remains below the average.
Stormwater Assessments fees for FY 2012/13 are also proposed to remain at
current levels of $40 yr. for residential property. This rate will provide approximately
$1.92 million for on-going operating costs loan repayments. Loans of more than $7
million from the State Revolving Fund (SRF) are being used for needed stormwater
infrastructure improvements in the City's Southeast area; The City's other stormwater
improvements are funded directly through use of accumulated assessment fees.
In 2011 the administration implemented an improved solid waste franchise
collections process. This improvement allowed City solid waste franchise payments
to be based on 10% of contractor collections. This improvement has resulted in a
simpler franchise methodology and higher City franchise collections. In late June, the
City's residential waste contractor submitted a request to increase residential rates
• beginning October 1, 2012. After examining the contractor's request, the
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administration rejected •the request as submitted and responded to the contractor with
an amended adjustment based on staffs review of our Agreement. To meet County
TRIM notification deadlines the preliminary rate per residential unit is proposed at
$271.68 per year ($22.64 mo.) reflecting a reasonable and agreed-upon adjustment of
$2.28 yr. from the current rate.
The Proposed General Fund budget also reflects revenues of $135,000 from
the State of Florida legislative "Seminole Casino" compact in keeping with the City's
actual current-year collection. Under this compact, a percentage of Seminole casino
annual profits are distributed directly to municipal governments, like Dania Beach, that
adjoin casino properties.
Il. Personnel Services
Personnel services in the Recommended budget, including all fringe benefits,
totals $12,088,203. This reflects an increase of approximately $530,000 from prior
years due to rising funding requirements of the City pension plan and legacy costs of
salary adjustments. The City's general employee Union contract expired September
30, 2007. The Proposed budget makes no provision for COLA or retroactive impacts
of collective bargaining agreement negotiations. Employee performance merit
consideration is currently under negotiation with the City's collective bargaining unit.
The majority of actively working City employees was hired after March 1, 2006 •
and obtains their City retirement benefits through the Florida Retirement System
(FRS). Beginning July 1,2011 the level of total FRS pension contribution was reduced
by the State legislature. This lower contribution level has continued into 2012/13
helping to maintain the lowered City cost for FRS retirement contributions. The State
legislature also began requiring withholding and remittance to the FRS of 3% from
employee earnings in July 2011. This mandatory withholding is currently under review
by the Florida Supreme Court. This Recommended budget reflects continuation of the
3% employee FRS contributions and thus continues the City's lower annual FRS
pension cost. Employees covered by FRS pension are provided a City matching
contribution of up to 1.8% of earnings into a 457 deferred compensation plan.
The "closed" General Employee Pension (GEP) plan now covers less than 32
remaining active employees. City annual cost of the GEP continues to be substantial
with annual required contribution (ARC) adding to the City's payment of a large portion
of required employee pension contributions. Cost to fund the GEP plan for all City
Funds in the coming year is expected to increase by 19% of pay to a total employer
contribution level of 78%. The City also separately pays for a portion of the GEP
mandatory employee contribution, through "pick-up" of approximately 13% of pay.
Thus the total GEP contributions funded by the City are approximately 91% of pay.
The City's health and prescription drug claim payments have increased
dramatically in the past few years. Based on past claims and estimates from the City's •
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insurance advisor, the Recommended budget reflects an annual health premium cost
of: single = $9,183 yr. / family $24,336 yr. - for the coming 2012/13 fiscal year. The
current rate will likely not keep pace with increasing costs of claim payments unless
adjustment is made to benefit levels, deductibles and co-pays in the City's self-insured
health plan.
The City has been funding the implementation of GASB 45 (OPEB: Other Post
Employment Benefits). The most recent calculation by the actuary indicated that the
annual net ARC (annual required contribution) necessary to accumulate funds to pay
for retiree health benefits is approximately $1.65 million dollars. A majority of the ARC
is paid from annual retiree premium collections and employee premium costs reflected
as employee benefits throughout all City Funds. The proposed budget provides for
separate annual funding to pay for retiree health costs in the coming year at an
amount of$225,000.
Fire Department services were transferred to the Broward Sheriffs Office under
continuing annual contract beginning January 29, 2011. The City will be concluding its
SAFR grant funding in 2012 as this award was made prior to the BSO agreement.
III. Operating Expenses—General Fund
The Broward Sheriff Office's contract was renewed in 2010 and continues to
• provide full funding of three additional deputies in the 2012/13 Recommended Budget.
The Proposed budget reflects an increase of$632,698 which includes an annual gross
contractual charge of $10,651,746. The City receives reimbursement from BSO for
staff vacancies and School Board SRO support collections. The City BSO police
budget also reflects costs of contracted school crossing guards as well as the addition
of a new Community Service Aide position that will be serving as an after-hours ranger
for the City's downtown facilities, beach and park areas. The Proposed budget
increases annual City Police Plan pension contributions by $100,000 to a total of
$375,270. This pension cost increase considers the closed City Police Plan's
continuing poor investment earnings coupled with the Pension Board's lowering of the
assumed investment return rate of return to 7.5%.
The City's fire service annual contract cost with the Broward Sheriff Office is
planned at an annual cost of $8,788,989. In addition to this annual contractual cost,
the Recommended budget provides accelerated funding to the Fire Pension Plan
liability at an estimated amount of$1,273,233.
Operating losses experienced by the City Building Inspection Fund and Marina
Fund are projected to continue in the coming year. A transfer of $297,628 and
$53,699, respectively, is in the General Fund Proposed budget to balance and offset
these projected annual operating deficits.
Annual City funding for the CRA in 2012/13 reflects the same level as the
• current year - $822,150. Funding of $261,867 is planned and reflected as a transfer
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from the CRA to the General Fund to provide reimbursement for allocable general & •
P
administrative costs.
The Proposed 2012/13 General Fund budget reflects no appropriation of
Undesignated Fund balance. Thus, the Administration budget proposal reflects the
intent to maintain and preserve Undesignated Fund balance. The Administration
discourages use or appropriation of Undesignated General Fund balance during the
course of fiscal year operations for unplanned or unbudgeted items; thus providing
greater focus and accountability to the Commission's approved annual budget plan.
IV. Capital Purchase/Capital Projects
The proposed budget provides reasonable funding for capital purchases.
Routine capital purchases are generally less than $100,000 and not included in the
City's broader Capital Project Plan (Projects are reflected as a transfer from the
General Fund — General Services Department into a City CIP fund). Capital
purchases for all City Funds in the 2012/13 Recommended budget totals $849,650.
Most of these capital purchases ($522,200) are for Public Service improvements such
as repaving of streets, street lighting, sidewalk replacement and small stormwater
improvements. Recreation facility improvements total $110,000. The remaining
purchase items include enhancements to on-line communication accesses,
development of a customer portal for inquiries, payment of utilities, code and
construction. A wireless network is also planned for the beach/pier/marina area. Field •
laptops are planned for field staff to allow electronic work assignments and response
without requiring paper exchange at City offices. A schedule of these Capital
Purchases is provided after this budget narrative.
Governmental Capital Projects (including the City's 5-year Capital Plan) are reflected
in the schedule following this budget narrative. Two major projects are planned in the
coming budget year for 1) Stormwater improvements on 26th Terrace and 2)
continuation/expansion of the Water Main looping project.
MARINA FUND
During 2010 oversight and operation of the Dania Beach Marina was contracted
to a professional company. Maintenance of the marina facility has improved causing a
steady increase in monthly revenues in 2011. Although revenues continue to improve
the Marina is projecting an operating shortfall of almost $53,699 for FY 2012/13, when
a major renovation of the facility is being planned. This shortfall is being offset by a
transfer of funds from the City General Fund. The Marina will continue to maintain its
operating appearance and safety repairs as the City awaits the award of grant
applications that will allow re-design and re-construction of the facility.
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• PARKING ENTERPRISE FUND
To meet needs and improve controls over the City's Parking Facilities (beach
and garage), oversight of this operation was transferred to Community Development in
2011. Further improvements to this enterprise are planned in 2012/13 through joint
coordination and enforcement of all parking and code activities by certified Code
officers. The Parking Enterprise Fund budget reflects a budget plan for beach parking
facilities of $640,000 including parking violation revenue of $40,000. Revenue from
the downtown parking garage is not forecast for the coming 2012/13 year.
The majority of revenues stem from beach area parking. Beach costs are
budgeted at $534,000 for the coming year including approximately $242,000 for
staffing and operating costs and $292,000 in transfers to the General Fund for
allocable general &administrative costs and payment in lieu of taxes (PILOT). Parking
garage revenues are not forecast until downtown construction development begins.
Garage operating costs of $106,000 are primarily for utilities and minor facility
maintenance.
BUILDING INSPECTION FUND
The total operating revenue for the Building Operations Fund in FY 2012/13 is
planned at $1,263,510. This reflects a projected increase in building construction
• activity compared with the past two years. Inspection revenues are supplemented by
a transfer of$297,628 from the General Fund to balance total annual operating costs.
Building expenditures reflect a planned reduction of $25,000 for inspection consulting
costs to an annual total of$479,000.
WATER FUND
Total Water Fund operating funding in FY 2012/13 is $6,237,435 (including
loans for capital projects of $899,215). This revenue reflects the final year of the 3-
year rate adjustment approved in 2010 funding costs of major capital improvement
projects. Total operating expenses for FY 2012/13 are budgeted at $4,246,609
including a contingency for unscheduled repairs and maintenance of $146,000.
Annual debt service costs have increased significantly over the past 2 years to a
budgeted total of $1,028,666. Debt service cost reflects the Utility's use of SRF loans
for several major capital improvements during the past 3 years — including the opening
of the recently completed $9 million nano-filtration plant, purchase and installation of
new high-service pumps, removal and replacement of a water storage tank and
replacement of underground water mains.
SEWER FUND
Total Sewer Fund FY 2012/13 operating expenses are $5,949,876. These
expenses reflect normal annual City operating costs, an increased cost for contract
• effluent treatment totaling $3.9 million, loan debt service costs totaling $173,000 and a
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contingency for unscheduled repairs and maintenance of $275,000. No new capital
•
improvements or additional loan financing is planned to fund Utility capital
improvements in the Recommended 2012/13 Budget; however several capital projects
using loan financing from previous years may continue until completion next year, for
approved inflow-and-infiltration improvements and lift station replacement.
STORMWATER FUND
The FY 2012/13 proposed operating revenues for the Stormwater Fund totals
$1,922,040. These revenues come solely from the City's annual non-ad valorem
assessment of $40 per ERU (equivalent residential unit). A separate, major
infrastructure replacement program approved in 2011 to improve stormwater run-off in
the City's Southeast area will continue into the coming budget year. This capital
project is being funded by a State Revolving Fund (SRF) loan of$7.7 million and is not
reflected as an added component of the 2012/13 Recommended budget. SRF loans
for stormwater drainage improvements do not begin repayment until project
completion after 2013 and, therefore, debt service repayments in the coming 2012/13
year remains small at $4,500. The 2012/13 budget plan does call for the use of
$722,000 available Stormwater Fund net assets to pay for a new infrastructure
improvement along SW 31Sf — 32"d St. and also provides a contingency for unplanned
repairs and maintenance of$470,000.
SUMMARY •
The Administration recommends that the City maintain the existing operating
ad valorem millage rate at 5.9998 mills, to fund costs of annual operations and
simultaneously address our community's need for revitalization and infrastructure
improvements. The City's fourth consecutive decrease in annual taxable property
values is being aided primarily by new facility construction arriving on the Property rolls
January 1, 2012. The rolled back rate of 6.0081 would provide approximately the
same revenue as the current year to fund City operations. The voter approved debt
service millage rate is .2680 mills. As outlined in this Proposed Budget, the
Administration discourages use or appropriation of accumulated General Fund
Undesignated balance during the course of City operations for unplanned or
unbudgeted items.
Because the City Attorney and the CRA are not under the City Manager's
authority, I have made no recommendations concerning their budgets. Commission
direction is necessary in order to finalize the budget document, set the proposed
millage, and notify the property owners. The proposed millage must be set and
delivered to the County prior to August 3, 2012.
•
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• The Proposed Budget may be modified pursuant to the Commission's review
and discussions over the coming weeks. Staff will account for approved changes to
expenditures / revenues at the first public hearing where you will vote on the Millage
rates. If desired, the proposed ad valorem millage can be lowered at the public
hearing.
would like to extend my appreciation to all Department Directors and their staff
for the hard work and dedication in developing this budget in a timely and responsible
manner. Special thanks is given to our Finance staff members for their dedication and
commitment in preparing this budget document.
Respectfu y bmit d,
'0
beat R. Idwin
City Manager
•
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h
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City of Dania Beach •
Organizational Chart
Citizens of
Dania Beach
I
City Commission Advisory Boards
City Attorney CRA
Outside Legal Liaison City Manager's
.................
Counsel/Lobbyist Office
lFinance Parks & Recreation
Grants/Accounting/Budgeting Programs
Financial Reporting Building Facility Ops/Rental •
Purchasing, Utility Billing Aquatics
Business Taxes, Collections Beach Lifeguards
Treasury/Debt Mgmt Marina Operations
Information Services Pier Operations
Human Resources Public Services
& Risk Management
Recruitment/Selection Cemetery
Compensation/Benefits Building Maintenance
General Training Garage Maintenance
Labor Relations Beach Maintenance
Worker's'Compensation SewerM/ater Utility
Risk Management Stormwater
Parks/Streets Maint.
Community Development Broward Sheriff's Office/
Fire Rescue
Building Permits
Building Inspections Broward Sheriff's Office
Planning&Zoning Law Enforcement
Code Compliance Traffic Enforcement
Parking Enterprise Crime Prevention
---------------and----------------
Fire Rescue Services
City Clerk Medical Rescue
Fire Safety Response
Fire Inspection •
Elections
Agendas/Advertising
Records Mana ement
11 of 161
Personnel Complement
• DEPARTMENT FY 2010 FY 2011 FY 2012 FY 2013
City Commission 5 5 5 5
City Manager 4 4 3 3
City Attorney 2 2 2 2
City Clerk 2.5 2.5 2.5 2.5
Finance(exlcudes 4 Utility Cust. Serv.) 8 8 8 9 +1 from Code(BTR)
Human Resources&Risk Mgmt 3.5 3.5 2.5 2.5
Fire-Rescue 59 68 Contract Contract
Community Dev./Code Compliance 5 4.25 4.25 4.25
Code Compliance 9 9 8.9 8
Finance(-1 for BTR),+.1 Parking staff
Building 6 5.75 5.75 5.75
Recreation 19.91 20.19 20.19 22.09 Includes Temp Camp Counselors
(previously contracted)
-0.1 to Code(Parking Sup.replaced
Parking Division - 2.62 1.10 1.00 by Code Officer)
Public Services 21.00 16.80 19.45 19.45
Water Utility 14.5 16.7 16.95 16.95
Sewer Utility 7.5 7.9 5.05 5.05
Stormwater Management 5 5.6 6.55 6.55
Dania Beach Marina 0.15 0.15 Contract Contract
Community Redevelopment Agency 2.5 3 3 3
Total City Full Time Equivalent 174.56 184.96 114.19 116.09
Contract-Police& 1 Park Ranger 75.00 79.00 79.00 80.00
• Contract-Fire Rescue see above see above 61.00 61.00
Grand Total Including BSO- Public Safety 249.56 263.96 254.19 257.09
Total Full-Time Equivalent Positions
Fiscal Years 2003-2013
250
200 184.6
73.66173.98 178.39 188.93187.16 181.78 174.56184.96
150
114.19 116.09
100
50
0
FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13
•
12 of 161
City-wide All Funds Summary
10/l/12-9/30/13 •
6-months 2013
2010 2011 2012 Actualto Manager
Actual Actual Budget 3/31/2012 Recommended
Revenues/Resources
General Fund $36,407,948 $ 36,238,267 $42,803,632 $ 27,159,892 $ 38,367,326
Water Fund 4,271,667 7,465,763 7,464,845 5,307,091 6,237,475
Sewer Fund 5,076,418 5,333,424 8,503,479 2,977,328 5,949,876
Stormwater Fund 1,152,481 2,038,933 9,602,069 1,727,495 2,644,290
Marina Fund 172,937 187,483 370,302 202,912 277,741
Building Fund 1,079,835 881,836 1,634,960 890,138 1,561,138
Parking Fund 10,000 627,950 730,227 286,019 640,000
Pier Fund - 93,848 392,000 169,597 344,172
Debt Service Fund ----------------- funded by transfers from other City funds --------------
Total Revenue 48,171,286 52,867,504 71,501,514 38,720,473 56,022,018
Expenses/Expenditures
General Fund 36,407,948 36,238,267 42,803,632 27,159,892 38,367,326
Water Fund 4,271,667 7,465,763 7,464,845 5,307,091 6,237,475
Sewer Fund 5,076,418 5,333,424 8,503,479 2,977,328 5,949,876 •
Stormwater Fund 1,152,481 2,038,933 9,602,069 1,727,495 2,644,290
Marina Fund 172,937 187,483 370,302 202,912 277,741
Building Fund 1,079,835 881,836 1,634,960 890,138 1,561,138
Parking Fund 10,000 627,950 730,227 286,019 640,000
Pier Fund - 93,848 392,000 169,597 344,172
Total Expenses $ 48,171,286 $ 52,867,504 $ 71,501,514 $38,720,473 $ 56,022,018
•
13 of 161
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General Fund
General Fund
6-months •
2010 2011 2012 Actual-to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Revenue/Resources
31 -Taxes $22,774,279 $21,853,049 $20,993,719 $ 15,738,877 $ 20,935,141
32-Permits,Fees and Special 5,010,389 6,485,216 6,375,936 4,649,798 6,399,277
33-Intergovernmental Revenue 2,054,931 2,168,423 2,197,834 1,221,833 2,331,736
34-Charges for Services 3,718,422 3,212,735 3,603,319 2,237,699 3,259,844
35-Judgments,Fines,and Forfeit 532,307 424,302 395,000 184,219 373,400
36-Miscellaneous Revenues 1,616,049 1,435,110 1,450,067 871,001 1,153,638
38-Other Sources 701,570 659,431 7,787,757 2,256,465 3,914,290
Revenue Totals 36,407,948 36,238,267 42,803,632 27,159,892 38,367,326
Expenditures
Mayor and Commission 223,889 317,797 360,233 171,205 422,727
City Manager 498,673 439,979 547,057 217,808 638,492
Human Resources 455,476 470,114 270,303 111,862 260,932
City Attorney 1,091,465 1,547,633 1,003,028 450,746 774,441
Community Devel-Admin/Zoning 603,412 708,040 704,394 265,379 755,724
Community Devel-Code 705,590 796,493 793,941 315,319 745,349
City Clerk 308,722 355,709 334,699 154,577 302,166
Finance&I.T. 1,099,538 1,180,541 1,349,722 710,751 1,414,986
General Services 2,696,011 1,551,863 645,788 370,047 456,757
General Insurance 671,392 696,045 800,000 714,316 725,000
Contingency&Legal Settlement - 671,886 632,323 60,573 502,351
Capital Project Transfers 3,743,540 1,903,726 3,340,072 333,003 - •
CRA Contributions 693,283 822,150 1,563,553 1,027,820 822,150
Debt Servicer Payment Transfer 1,214,847 1,896,407 1,887,558 943,779 1,650,886
Other Fund Transfers 286,000 14,000 399,579 195,265 351,327
Police 10,258,220 10,778,050 10,502,658 5,249,282 11,135,356
Fire/Rescue 9,513,356 9,797,488 10,293,102 4,414,793 10,066,222
Public Services-Admin. 233,829 247,468 323,552 121,956 257,626
" of - Bldg.Maint. 329,230 347,866 427,190 206,916 393,345
it - Fleet Maint. 115,678 114,879 222,895 111,114 255,150
it - Parks Maint. 335,414 346,244 667,045 303,096 606,183
" to - Cemetery 104,118 112,734 123,432 55,006 119,493
it - Streets Maint. 1,388,008 1,442,292 1,347,732 714,791 1,367,487
to it - Solid Waste 1,932,630 1,877,578 1,965,042 945,299 1,935,817
Recreation-Admin. 776,145 698,547 802,311 364,858 777,555
of " -Beach 463,737 507,978 556,826 245,589 616,062
it " -C.W.Thomas Park 133,307 136,262 203,717 54,086 196,390
" -I.T.Parker 67,922 69,687 54,088 29,405 52,025
" -Frost Park 190,914 191,651 205,805 103,561 237,899
P.J.Meli Aquatics 305,460 342,078 338,631 142,403 338,164
P.J.Meli Other 94,975 87,599 106,991 51,794 140,662
" -Summer Receation 43,090 39,206 54,295 63 48,601
Expenditure Totals 40,577,990 40,509,989 42,803,632 19,156,463 38,367,326
Net Surplus(Deficit): (4,170,042) (4,271,722) - 8,003,429 -
•
17 of 161
• General Fund Revenue Sources
$1,153,638 $3,914,290
3% 10%
$373,400 ■Taxes
1%
■Permits,Fees&Special
$3,259,844 Assessments
8%
■Intergovernmental
$2,331,736 ■Charges for Service
6%
■Judgements&Fines
■Miscellaneous Revenues
$20,935,141 s Other Sources
$6,399,277 55%
17%
•
Total Budget $ 38,367,326
•
18of161
General Fund Expenditures by Function •
$2,407,359 $1,511,448
6% 4%
$11,135,356
$4,935,101 29%
13%
■Police
■Fire Rescue
■General Government
■Public Services
■Parks&Recreation
■Community Development
$8,311,841
22%
$10,066,222
26%
TOTAL BUDGET $38,367,326
•
General Government includes: Mayor and Commission, Office of the City Manager, General
Administration, City Attorney, Office of the City Clerk, Department of Human Resources
&Risk Management, and the Department of Finance.
Community Development includes: Planning and Zoning, Code Compliance and Parking
Public Services includes: Public Services Administration, Construction&Maintenance, Cemetery,
Streets, Fleet Management and Solid Waste
Parks&Recreation includes: Parks Maintenance, Beach and all Recreation Facilities
•
19 of 161
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General Fund - Revenues
• 2010 2011 2012 6-months Actual 2013 Manager
Description Actual Actual Budget to 3-31-12 Recommended
Ad Valorem Taxes Current Taxes $ 15,876,372 $ 14,741,196 $ 14,692,463 $ 13,193,079 $ 14,678,564
Ad Valorem Taxes Current Debt Service 432,370 637,330 614,456 550,045 655,709
Ad Valorem Taxes Discount Current (558,534) (383,450) - (508,241) -
Ad Valorem Taxes Discount Debt Service (14,435) (21,479) - (21,231) -
Ad Valorem Taxes Delinquent Taxes 1,013,015 896,095 100,000 (13,449) 100,000
Ad Valorem Taxes Delinquent Debt Service 2,048 3,154 1,000 653 1,000
First Local Option Tax Fuel 286,795 288,947 300,000 146,383 290,400
Second Local Option AddT 3 Cents Fuel Tax 206,690 208,776 216,000 105,712 210,000
Second Local Option Tax 5th Cent Fuel Tax 83,021 80,352 82,700 40,435 80,100
Insurance Prem Tax Firefighter Pension 256,727 269,865 - - -
Insurance Prem Tax Police Officer Retirement 184,453 173,005 - - -
Utility Tax Electricity Utility 2,251,162 2,284,989 2,204,000 1,124,864 2,226,000
Utility Tax Water Utility 597,256 657,655 686,300 353,518 753,768
Utility Tax Gas(Natural)Utility 16,265 22,387 21,000 11,588 25,200
Utility Tax Propane Utility 26,371 32,812 34,800 20,118 37,800
Taxes Communications Services Tax CST 1,473,654 1,290,795 1,356,000 579,378 1,161,600
Taxes Local Business Tax General 641,049 670,621 685,000 156,025 715,000
Total Taxes 22,774,279 21,853,049 20,993,719 15,738,877 20,935,141
Permits Building Permit Fees - - - - -
Franchise Fees Electricity Franchise 2,041,381 2,022,391 2,000,000 1,034,361 2,000,000
Franchise Fees Gas Franchise 27,146 26,076 29,800 10,092 20,000
Franchise Fees Solid Waste Franchise 72,878 75,428 156,000 100,796 294,000
Impact Fees Public Safety Police 21,966 1,472 - 22,501 -
• Impact Fees Public Safety Fire Rescue 46,438 3,112 47,011 -
Impact Fees Parks Recreation
Impact Fees Other Administrative 19,339 1,296 - 19,810 -
Special Assessments Fire Rescue 2,701,745 3,937,524 4,060,485 3,317,472 3,946,076
Special Assessments Fire Rescue Reserve - - - - -
Other Permits&Fees Building Other 5,105 272,631 - - -
Other Permits&Fees Building Variance& 41,532 40,442 - 375 -
Other Permits&Fees Bldg.Plan Review 10,219 25,095 - - -
Other Permits&Fees Bldg.Zoning Review 18,215 27,467 28,000 20,328 36,000
Other Permits&Fees Bldg.Cert.of Use 4,425 9,495 6,200 4,830 8,400
Other Permits&Fees Lisc.&Permits Utility - - - - -
Other Permits&Fees All Other Yard Sale - 1,120 750 685 -
Other Permits&Fees Appl Review Std. - 31,366 88,800 54,949 88,800
Other Permits Appl Exceptional/Large Projects - - 5,900 16,588 6,000
Other Permits&Fees Appl Fees/Rebills - 10,302 1 - 1
Total Permits,Fees&Assessments 5,010,389 6,485,216 6,375,936 4,649,798 6,399,277
Federal Grants General Government FEMA - - - - -
State Grants General Government FEMA 27 - - -
State Revenue Sharing 534,086 563,794 511,534 271,760 543,516
Mobile Home License Tax 4,055 3,548 4,500 2,842 3,500
Alcoholic Beverage License Tax 20,263 19,660 21,000 982 20,000
Half-Cent Sales Tax 1,433,641 1,510,859 1,470,000 803,545 1,601,220
Firefighter Suppl.Compensation 21,560 7,520 - - -
Motor Fuel Tax 6,800 4,708 6,800 3,128 4,500
Seminole Gaming Compact - 27,263 160,000 134,216 135,000
. County Local Business Tax 34,500 31,073 24,000 5,360 24,000
Total Intergovernmental 2,054,931 2,168,423 2,197,834 1,221,833 2,331,736
Other Charges and Fees Lien Inquiry Fee 39,200 40,650 38,400 21,925 48,000
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24 of 161
General Fund - Revenues
2010 2011 2012 6-months Actual 2013 Manager •
Description Actual Actual Budget to 3-31-12 Recommended
Fire Protection False Alarm Response 3,000 975 1,500 1,125 1,500
Fire Protection Special Fire Detail Services 71,305 17,236 - (21) -
Hazardous Material Permit Fee 33,950 30,331 32,000 600 32,000
Fire Protection Airport Response - - 100,000 - -
Fire Inspection Fees 333,379 242,634 425,280 205,327 354,400
Ambulance Fees EMS Transport Fees 587,959 803,820 840,000 308,391 708,000
Special Magistrate Costs 9,750 17,210 10,000 6,550 10,000
Abandoned/Foreclosure Registry 6,200 16,675 10,000 11,100 10,000
Garbage Collection Assessment 98,203 1,824,460 1,925,694 1,588,113 1,859,869
Garbage/Solid Waste Garbage-Griffin 1,845,666 - - - -
Garbage/Solid Waste Recycling 26,315 14,852 18,000 8,371 16,800
Garbage/Solid Waste Trash Pick-Up Fee 4,910 4,195 2,600 1,130 2,600
Cemetery Grave Open&Close 38,620 28,135 26,000 11,725 26,000
Cemetery Markers 4,175 5,581 3,000 1,400 3,000
Lot Clearing/Mowing 15,132 5,839 5,000 - 2,000
50150 Sidewalk Repair Program 39,013 36,487 45,000 16,833 47,250
Stormwater Inspection Fees - - - 869 -
Beach Parking Meters 449,083 - - - -
Recreation Fees 32,889 36,281 35,825 12,257 37,025
After School Program - - - - -
Recreation Summer Program 14,400 18,180 19,000 - 19,000
IT Parker Center Rentals 37,760 38,149 36,000 22,420 38,400 •
PJ Meli Aquatic Center Fees 24,263 21,075 26,420 6,497 18,500
SW Community Center Rental - - - - -
Beach Contract Rental Service - 5,391 - 7,500 18,000
Precious Paws Dog Park Fees - - - - -
Special Events All Special Events 3,250 4,579 3,600 5,586 7,500
Total Charges for Services 3,718,422 3,212,735 3,603,319 2,237,699 3,259,844
Judgments,Fines,and Forfeits All 139,857 117,915 120,000 44,599 98,400
Fines Local Ordinance Parking Violations 28,377 - - - -
Fines Local Ordinance Code Violations 212,336 304,086 275,000 138,520 275,000
Fines Local Ord.Vehicle Impoundment - - - - -
Fines Local Ord.Amnesty Code Fines 151,737 2,300 - 1,100 -
Fines Local Ord.Civil Code Citations - - - - -
Totai Fines&Forfeitures 532,307 424,302 395,000 184,219 373,400
Interest and Other Earnings Interest Operating 319,531 66,772 150,000 47,930 100,000
Interest Fire Reserve Interest 2,121 1,145 - - -
Interest Cemetery Interest 1,742 922 - - -
Gain/Loss on Sale of Investments 172,193 - - - -
Rental Harbour Towne Marina 263,391 252,906 285,060 132,828 265,260
Rental Fishing Pier/Restaurant 130,464 93,999 48,000 0 90,000
Rental Dania Beach Grill 31,878 32,292 31,601 16,146 32,292
Rental Seatech - - - - -
Rental Income Bus Shelters 20,158 19,886 - 10,529 20,739
Cellular Tower(Fire Station 1) 47,279 52,834 48,230 42,181 56,753
Proceeds from Asset Disposal - - 330,444 330,444 - •
Cemetery Eastside Burial Plot 22,935 15,450 15,000 6,575 -
Cemetery Westside Burial Plot 10,359 13,500 9,500 3,000 -
Cemetery Mausoleum Space 12,400 10,750 10,000 2,800 -
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25 of 161
General Fund - Revenues
• 2010 - 2011 - 2012 - 6-months Actual- 2013 Manager-
Description Actual Actual Budget to 3-31-12 Recommended
Sale of Surplus Materials Sale Land
Sale of Surplus Materials Sale Property - 64,472 - -
Retiree Health Insurance Premium 235,073 328,439 342,119 249,694 440,674
Contributions Pick-a-Seat Program 627 - - - -
Gain/Loss on Investment Unrealized - 50,394 - - -
Miscellaneous Revenues Settlements 2,000 7,000 - - -
Revenues Miscellaneous All 159,348 308,248 140,813 28,646 147,920
Reimbursements Insurance Reimbursements 169,285 97,186 21,300 - -
Reimbursements BSO Pension - - - -
Reimbursements BSO Facilities/Utilities 15,267 18,914 18,000 227 -
Total Miscellaneous 1,616,049 1,435,110 1,450,067 871,001 1,153,638
Transfer from Donation Fund - - - - -
Transfer from Tree Preservation Fund - - - - -
Transfer from Grant Fund - - - - -
Transfer from Law Enforcement Trust Fund - - - - -
Transfer from Marina Fund 34,512 34,512 54,168 27,084 54,168
Transfer from Community Redevelopment - - 250,208 250,208 -
Transfer from Building Operations Fund - - - - -
Transfer from LETF Equitable Sharing - - - - -
Transfer from Perpetual Care Fund 37,930 41,943 41,442 20,573 43,915
Transfer from IT Parker Center Fund - - - - -
Transfer from Debt Service Fund - - - -
Transfer from Capital Projects Fund 46,152 - 192,715 280,197 -
Transfer from Water Utility Fund 285,878 285,878 940,696 470,348 940,696
• Transfer from Sewer Utility Fund 252,098 252,098 432,942 216,471 432,942
Transfer from Stormwater Management Fund 45,000 45,000 307,685 153,843 307,685
Transfer from Parking Enterprise Fund - - - - -
Transfer from Self-Insurance Fund - - - - -
Transfer from CRA - - 261,867 130,934 261,867
Transfer from Building Fund - - 471,547 235,774 471,547
Transfer from Parking Fund - - 192,070 96,035 192,070
PILOT Marina Fund - - 50,000 25,000 50,000
PILOT Water Fund - - 300,000 150,000 300,000
PILOT Sewer Fund - - 200,000 100,000 200,000
PILOT Stormwater Fund - - 100,000 50,000 100,000
PILOT Parking Fund - - 250,000 50,000 100,000
Debt Proceeds Proceeds Issuance of Debt - - - - -
Re-Appropriation Fund Balance - - 3,396,087 -
Re-Appropriation Recreation Impact Fees - - - - -
Re-Appropriations 3 Cents Gas Tax - - 261,000 - 459,400
Re-Appropriations Fire Reserve - - - - -
Re-Appropriations Police Impact Fees - - 35,201 - -
Re-Appropriations Fire Impact Fees - - 29,404 - -
Re-Appropriations Admin Impact Fees - - 20,725 - -
Re-Appropriations Airport Reserve - - - - -
Total Other Sources&Transfers 701,570 659,431 7,787,757 2,256,465 3,914,290
Fund Total:General Fund $ 36,407,948 S '36,238,267 $ 42,M,632 S 27,159,892 $ M,367,326
•
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26 of 161
Mayor and Commission
FY 2012-2013
Mayor Vice-Mayor Commissioner (3FT)
•
FY 2011/12 12/13
Staff FTE - 5 5 •
27 Of 161
• City Commission
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 11 City Commission
10 Personal Services 186,742 194,356 194,173 95,899 201,598
30 Operating Expenditures 32,147 94,940 136,060 70,306 191,129
80 Grants and Aids 5,000 28,500 30,000 5,000 30,000
90 Other Uses - - - - -
Department Total 223,889 317,797 360,233 171,205 422,727
•
•
28 of 161
•
Office of the City Manager
FY 2012-2013
City Manager
Assistant City Manager
(Special Projects,
Human Resources,
Grant Management)
•
Executive Assistant
to the City Manager
FY 2011/12 12/13
Staff FTE - 3 3 •
29 of 161
• City Manager
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 12 City Manager
10 Personal Services 474,017 414,532 408,242 204,005 430,612
30 Operating Expenditures 24,656 25,447 30,815 13,802 32,880
60 Capital Outlay - - 108,000 - 175,000
70 Debt Service - - - - -
Department Total 498,673 439,979 547,057 217,808 638,492
•
•
30 of 161
•
Office of the City Attorney
FY 2012-2013
City Attorney
Legal Assistant
•
FY 2011/12 12/13
FStaff FTE - 2 2 •
31 of 161
Office of the CityAttorney
Y
Mission
To provide effective and timely legal representation and advice to the City Commission and the
City Administration. This office represents the City in legal controversies and is committed to
implementing the City Commission's policy of minimizing exposures to costly litigation and
potential liability from claims.
Responsibilities
• Attends all City Commission meetings and acts as legal advisor to the City Commission
• Attends all Planning and Zoning Board meetings and advises the Board on legal issues
• Prepares ordinances and resolutions for adoption by the City Commission
• Prepares or reviews and approves all contracts, agreements, and other written
documents to which the City is a party
• Defends the City in legal proceedings or coordinates the defense with special legal
counsel
• Advises the City Manger, the Department Heads, and City Employees on matters which
have legal implications
• Accomplishments FY 2012
• Successfully concluded negotiations with the principals of the Quarterdeck Restaurant
for a new Pier Restaurant Lease
• Demolition of the Dania Beach Hotel was completed at no cost to the City
• A "Vacation Rental" Ordinance restricting and regulating short term or"transient" rental
of dwellings was adopted and implemented (an enforcement strategy regarding
unlicensed "group homes")
• Ordinances were prepared for large-scale re-zonings affecting lands within the
Community Redevelopment area boundaries
• The City Sign Code was extensively updated
• An Ordinance providing for a Land Development Code amendment to implement the
Broward GoSolar Program was adopted
Key Objectives FY 2013
Objective 1: Continue to resolve claims and disputes without having to resort to costly litigation.
Objective 2: Assist in seeking to resolve Airport litigation matters
32 of 161
City Attorney •
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 14 Legal
10 Personal Services 316,531 378,192 338,755 202,003 437,539
30 Operating Expenditures 774,933 1,169,441 664,273 248,743 336,902
60 Capital Outlay - - - - -
Department Total: Legal 1,091,465 1,547,633 1,003,028 450,746 774,441
•
i
33 of 161
•
Office of the City Clerk
FY 2012-2013
City Clerk
Deputy City Clerk
•
*Records Specialist
(.50 FTE)
* Split: 50/50 between Human Resources&City's Clerk's Office
FY 2011/12 12/13
• Staff FTE - 2.5 2.5
34 of 161
City Clerk
Mission
The City Clerk's Office strives to provide quality services to the citizens of Dania Beach,
the City Commission, City Manager, and all other City departments. We are committed
to accurately record all City documents, making them available as quickly as possible in
a courteous and professional manner.
Responsibilities
• Maintain City records, including but not limited to: ordinances, resolutions, minutes,
bids, contracts, and agreements
• Implement and coordinate records management program for all city documents
• Respond to all public records requests
• Prepare and distribute City Commission and Community Redevelopment Agency
(CRA) agenda packets
• Attend all City Commission and CRA meetings
• Transcribe minutes of all City Commission and CRA meetings
• Post City Commission, CRA, Planning and Zoning Board, and all City Advisory
Board Agendas and Minutes to the City Website
• Act as a liaison between the City's 15 advisory boards and the City Commission
• Advertise vacancies, accept applications, and prepare all required paperwork for •
appointments to the City's advisory boards
• Provide training to all board members on the requirements of the Sunshine Law
• Act as Supervisor of Elections for the City General Election, coordinating all functions
through the Broward County Supervisor of Elections Office to ensure compliance
with State Laws
• Advertise administrative public hearings, special assessments, bid announcements
and other required public notices
• Post Requests for Proposals/Requests for Qualifications (RFP/RFQ) and Bid
Announcements to the City Website and DemandStar
• Attend all Bid openings, tabulate bids, and distribute bid packets to the Bid Review
Committee
• Update the Dania Beach Code of Ordinances on a quarterly basis, and provide code
supplements to City staff and other governmental agencies
Issues
• Timely submission and approval of Agenda Items
• City-owned property records have not been scanned
• General Employees Pension Board documents have not been scanned
•
35 of 161
• Key Obiectives FY 2013
• Begin process of scanning City Property files
• Begin process of scanning General Employees Pension Board documents
Performance Measures
FY 2012 FY 2013
Projected Goal
Number of advertisements per year 50 50
Number of Public Records Requests 250 400
Number of ordinances and resolutions 250 150
Cubic feet of records destroyed 100 100
•
•
36 of 161
City Clerk •
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 16 City Clerk
10 Personal Services 243,971 251,215 271,101 133,675 239,225
30 Operating Expenditures 64,751 104,493 63,598 20,902 62,941
60 Capital Outlay - _ _ _ _
70 Debt Service - _ _ _ _
Department Total 308,722 355,709 334,699 154,577 302,166
•
•
37 of 161
• Department of Finance
FY2012-2013
Finance
Director
Assistant Finance
Director Controller
"""""""" in
(Billing, Collection, Budget, g
Financial Reporting) (Disbursements, Grants, I.T. ConsultFirm
Capital Assets& I.T.)
pRevenueollectioning Senior Accountant Technical Support
sor*** (1)* /Webmaster
^ Accounting Accountant
• Specialist (al 2
^ Accounting Revenue
Technician II Coordnator*"'.
(2)
A Administrative Accounting
Technician Assistant
Utility Customer Service
`Upgrade. Accountant Position to Senior Accountant
"Transfer Business Tax Coordinator position to Finance Department
—Upgrade Revenue Coordinator to Revenue Collection & Billing Supervisor March 2013
^ Positions are under supervision of Finance, but charged to the Water and Sewer Utility
FY 2011/12 12/13
General Accounting FTE - 8 8
• Business Tax Receipts- - 1
Utility Accounting FTE - 4 4
Total 12 13
38 of 161
Finance
a ce Department
Mission
To manage the City's financial operations and assist the City's business operations by
use of responsible financial strategies, effective internal controls, computer information
communications assistance and providing financial reports, analysis and
recommendations that help maintain and guide the City's financial operations.
Responsibilities
• Provide accounting, payroll processing, accounts payable, accounts receivable,
budgeting, revenue collection and financial reporting functions
• Preparation of annual City CAFR (Comprehensive Annual Financial Report)
• Maintain and record the City's list of capitalized assets
• Monitor, maintain and communicate financial records to assist Departments and City
Administration
• Assist the Assistant City Manager with reporting on City grant awards
• Financial administration of the City's monthly water & sewer utility bills and
collections from -4,200 customer accounts
• Administration of City assessments for annual Fire Inspections and Business Tax
Receipts •
• Financial oversight of City annual assessment for Fire, Stormwater, and residential
Solid Waste fees
• Prepare, monitor and report on the City's annual operating and capital budgets
• Maintain, monitor and recommend adjustments to billing rates for City services
• Conduct mid-year review and assist departments with identifying areas which may
require budget revision,
• Assist in preparing and updating the City's five-year Capital Improvement Plan as a
normal part of the annual City budget preparation process
• Monitor and report on procurement of goods and services which should follow
purchasing policies set by the Code of Ordinances and Administration procedures
• Oversee administration of City debt
• Monitor and enhance the City's internal financial controls for billing and collection
• Administration of City's computer communications network, web page and telephone
services by a single Technical support staff position
• Maintain automation systems throughout the City supporting Department services
Accomplishments FY 2012
• Awarded GFOA Certificate of Achievement for Excellence in Financial Reporting for
City CAFR for the 17t' consecutive year
• Successfully expanded EFT(Electronic Funds Transfer)for payment to City vendors
• Recommended the use of improved internal controls for issuance and installation
City water meter service •
• Addressed and successfully improved City beach parking collections
• Successfully implemented new computer Enterprise Resource Process (ERP)
system allowing enhanced reporting and customer information/payment access
39 of 161
Finance(cont.)
• Issues
The U.S. economy has continued its stress on property values and thus the City's level
of service outlined in the annual budget. Assessed property values have declined by
over 10% during the past three years despite the addition of new development. This
continued stress in taxable property values has caused an accumulated reduction in City
tax collections of more than $3 million since 2008. During this same period, the City has
invested substantial amounts of accumulated General Fund balances in several areas
including US-1 Landscape Improvements, significant City litigation matters,
neighborhood "oasis" improvement projects, and beach / marina area improvements.
The City's financial position has therefore declined as these substantial investments
have been made. In the face of an uncertain economy, increasing annual costs coupled
with lower tax revenues will challenge the City during the coming 5 years. Continued
use of accumulated General Fund Unassigned balances should be curtailed in order to
maintain and preserve a targeted "minimum" level of $8 million (roughly 20% or 2'h
months of the annual budget). As the local economy recovers in future years, the City
will also likely need to re-examine the expanded CRA boundaries which will route a
larger amount of financial resources away from the increasing cost of public safety
services.
City customer fees for water/sewer utility are following the approved plan for the final
year of a 3-year rate adjustment. These funds were necessary to pay for the operation
and substantial capital improvements to Water and Sewer enterprises. Completion of
the City's new $9 million nano-filtration plant was accomplished in late 2011 causing
• loan repayments to increase in the coming year. City-wide fees for stormwater and fire
assessments are remaining unchanged at current year levels. Major capital stormwater
improvements are underway in the City's Southeast area with smaller needy areas
planned in the coming year for the City's western area. Capital improvement loan
repayment costs are not yet impacting the City's Stormwater Fund as loan repayments
will not begin until after the capital projects are completed.
Residential solid waste service costs reflect a small rate adjustment starting October 1,
2012 in response to a proposal received from the City contractor. After review by the
Administration, the fee adjustment proposal was reduced by the City and now increases
by $6.60 yr. from the present amount. Fees will be discussed during the course of the
coming months leading to the Commission's approval of the 2012 budget approval in
September.
The City's computer ERP System (Enterprise Resource Planning) was replaced during
2012. The new ERP system is providing lower operating costs and more end-user
efficiencies for City departments and customers. This will allow Departments to provide
better service at less cost to the residents and businesses of Dania Beach as the use
and understanding of the system's capabilities become more familiar. Finance
eliminated the Administrative Coordinator position last year in favor of using a computer
consulting firm for both strategic technical oversight and assistance to our one, in-house
I.T. staff member. If City Department expectations of the new ERP system expand to
include customized processes and reporting or other non-standard "package"
operations, alternatives may need to be explored to halt contract I.T. consulting
oversight and create an in-house I.T. Manager position.
• In continuing the Administration's plan for a centralized service, the Customer Service
area was re-designed to operate two service windows. The Business Tax Receipt
process has been relocated into Finance Customer Service, and staffing for this
40 of 161
Finance(cunt.)
function has been reduced to one position. This improvement now provides a single •
Customer Service location for Water/Sewer and Business Licensing. The City Hall lobby
entrance was redesigned with a more welcoming public seating area accompanied by
public information displays. Two computer terminals have been installed that allow
customer access to the City web page and utility and BTR payment services.
Key Objectives FY 2012
• Implement GASB technical reporting changes and maintain CAFR award from GFOA
• Produce&distribute quarterly detailed financial reports within 45 days of quarter-end
• Expand use of City's procurement card and vendor EFT payments
• Offer expanded customer credit card /online payment options for service payments
• Ensure all city Payrolls are made accurately and timely
Performance Measures
FY 2011 FY 2012
Projected Goal
Certificate of Achievement for Excellence in Financial Yes Yes
Reporting
Number of purchase orders issued within 24 hours of 85% 90%
department request
Quarterly Financial Reports to Mgmt. with 45 days 75% 100%
#of repeat Management comments from external auditor 1 1 •
#of lien research requests processed Win 5 working days 95% 95%
Monthly % of City financial liens placed at Broward County 95% 95%
#of calendar days work-related training is provided to 50 60
Finance staff
ERP System availability during City working hours 95% 98%
•
41 of 161
• Finance
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 17 Finance
513 Financial/Administrative
10 Personal Services 771,686 739,946 748,335 412,380 893,562
30 Operating Expenditures 76,723 96,395 117,258 64,766 78,826
60 Capital Outlay 9,197 2,500 2,800 - -
70 Debt Service - - - - -
90 Other Uses - - - - -
Total Financial Acctg. 857,606 838,841 868,393 477,146 972,388
Division: 04 Information Systems
Personal Svcs- 10 Personal 115,578 125,256 160,245 73,338 164,098
Operating Expend-30 Operating 126,354 160,086 264,502 139,585 262,000
Capital Outlay-60 Capital Outlay - 56,358 56,582 20,682 16,500
Debt Service-70 Debt Service - - - - -
Total Information Systems 241,932 341,700 481,329 233,605 442,598
Department Total: Finance 1099 538 1,180,541 1349 722 710,751 1414 986
•
•
42 of 161
City of Dania Beach
Capital Request Form •
Beach/Pier Installation of Physical and Wireless Network Infrastructure
Capital Request Type r Capital Project V Capital Purchase
Priority Project Joe Husosky
Manager:
Department: Finance Division: Pier Fund
Item Location: Pier
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $1,000 $0 $0 $0 $0 $1,000
&Impact Fees
Construction: $9,000 $0 $0 $0 $0 $9,000
Equipment/ $5,000 $0 $0 $3,500 $0 $8,500
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $0
TOTAL COST: $15,000 $0 $0 $3,500 $0 $18,50
Revenue Source: Pier Fund •
Description Justification and Explanation)
The City of Dania Beach does not have a reliable high-speed network infrastructure at the Beach and Pier sites.The
procurement installation of a high-speed network infrastructure from Comcast will allow for the City to install a secure, high-
speed wireless network infrastructure at the Beach to be used for additional security cameras, beach and weather cameras
for public viewing online,and general staff connectivity for City business.
This purchase does not replace any existing equipment. There are no other alternatives if the City wishes to achieve this
objective. The current data lines through AT&T do not have the necessary bandwidth to allow for expansion.
The cost of the installation of network infrastructure by Comcast is approximately$9,000. The wireless equipment and
cameras are estimated at$5.000. Permits are estimated to cost$1,000.
The estimated life of the cameras and wireless equipment is approximately 3 years due to the salt and corrosive conditions at
the beach,and replacement cost has been included for FY16 above.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0 •
43 of 161
City of Dania Beach
Capital Request Form
Develop and Deploy Online Customer Portal
Capital Request Type ( Capital Project R Capital Purchase
Priority Project Joe Husosky
Manager:
Department: Finance Division: Information Services 17-04-516
Item Location: Citywide
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Pennits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
9
Other(Specify):
Software and Consulting $30,000 $0 $0 $0 $0 $30,000
TOTAL COST: $30,000 $0 $0 $0 $0 $30,000
Revenue Source: General
Fund
Description Justification and Explanation)
With the completion of the New World Systems(Logos) ERP system,the City will be implementing the integrated online
suite for Utility, Permit, and HR customer service. However, customers will still be unable to perform some City services
online, including applying for Business Tax, Recreation programs, and more.
The ability for customers to apply for City services online streamlines customer service and reduces processing time
because it is paperless, and it also allows customers to perform these services without having to come to a City facility. The
City still needs to fill the gap and provide online services for the other City services,through the development of an online
"portal". This will be done through a partnership of our internal IT division and an experienced,well qualified software
consultant.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
•Total $0
44 of 161
City of Dania Beach
Capital Request Form
Citywide Replacement of Desktop PCs with Terminals •
Capital Request Type 1-- Capital Project FT Capital Purchase
Priority Project Joe Husosky
Manager:
Department: Finance Division: Information Services 17-04-516
Item Location: Citywide
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $
Engineering/ $0 $0 $0 $0 $0 $
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $
Site Preparation:
Permits, Plan Reviews $0 $0 $0 $0 $0 $
&Impact Fees
Construction: $0 $0 $0 $0 $0 $
Equipment/ $11,500 $20,000 $10,000 $0 $0 $41,50
Furnishings
Other(Specify): Labor
and Software Fees $10,500 $1,000 $1,000 $0 $0 $12,50
TOTAL COST: $22,000 $21,000 $11,000 $0 $0 $54,00
Revenue Source: General General General
Fund Fund Fund
Description Justification and Explanation)
The City currently uses desktop computers for all users/employees. Desktop computers frequently are in need of repair
due to hardware and software failures, and this puts a strain on scarce personnel time available in the IT division. The City
has been testing the use of network access terminals,where all users access City resources through a terminal and all
processing is done on a City central server,and this would effectively eliminate desktop computing. If a terminal were to
fail, it can be easily swapped with a replacement unit in minutes, minimizing user downtime. The other main advantages of
switching to terminals is ease of installation and software deployments,ease of repair/maintenance,and far less power
consumption.
The alternative to this project is to continue utilizing traditional desktop PCs for user access to City resources. The City is
due for another round of desktop replacements this coming year,and the terminal units cost less than desktop computers
and require less frequent replacment.
This project is planned as a three-year rollout to replace most City desktop computers as reflected in the table above.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0 lie
45 of 161
City of Dania Beach
• Capital Request Form
Field Access to Logos ERP System
Capital Request Type Capital Project W Capital Purchase
Priority Project Joe Husosky
Manager:
Department: Finance Division: Information Services 17-04-516
Item Location: Citywide
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits, Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/
Furnishings $10,000 $0 $0 $0 $10,000 $20,000
Other(Specify): Mobile
Data Cards(Operating) $4,800 $4,800 $4,800 $4,800 $4,800 $24,000
TOTAL COST: $14,800 $4,800 $4,800 $4,800 $14,800 $44,000
• 50%Gen 50%Gen 50% Gen 50% Gen 50% Gen
Revenue Source: 25%Water 25%Water 25%Water 25%Water 25%Water
25% Sewer 25% Sewer 25% Sewer 25% Sewer 25% Sewer
Description Justification and Explanation)
The Logos ERP system presents the opportunity for field service workers to process work orders, report code cases, and
perform inspections in the field in real-time. Currently, the only City field staff that have equipment to access the system
from the field is Code Compliance, and their equipment is almost 6 years old and in need of replacement. Providing field
access equipment like laptops or ultrabooks and mobile network cards will allow them to process from the field, reducing
the amount of trips to City offices to retrieve work or enter data. This will enable the field staff to work more productively
and City office staff will have real-time results almost immediately. This purchase is requesting field access equipment for
10 Public Services Department field staff
The cost of the equipment per user is estimated at$1,000 with a recommended four-year lifecycle (note year 4
recommended replacement above). The cost of the mobile data network cards is$40/month x 10 users x 12 months,
totaling $4,800/year additional City operating cost.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
• Total $0
46 of 161
City of Dania Beach
• Capital Request Form
Field Access to Logos ERP System
Capital Request Type i— Capital Project 17 Capital Purchase
Priority Project Joe Husosky
Manager:
Department: Finance Division: Information Services 17-04-516
Item Location: Citywide
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits, Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $10,000 $0 $0 $0 $10,000 $20,000
Furnishings
Other(Specify): Mobile
Data Cards(Operating) $4,800 $4,800 $4,800 $4,800 $4,800 $24,000
TOTAL COST: $14,800 $4,800 $4,800 $4,800 $14,800 $44,000
50%Gen 50%Gen 50%Gen 50%Gen 50%Gen
• Revenue Source: 25%Water 25%Water 25%Water 25%Water 25%Water
25%Sewer 25%Sewer 25% Sewer 25%Sewer 25%Sewer
Description Justification and Explanation)
The Logos ERP system presents the opportunity for field service workers to process work orders, report code cases, and
perform inspections in the field in real-time. Currently,the only City field staff that have equipment to access the system
from the field is Code Compliance,and their equipment is almost 6 years old and in need of replacement. Providing field
access equipment like laptops or ultrabooks and mobile network cards will allow them to process from the field, reducing
the amount of trips to City offices to retrieve work or enter data. This will enable the field staff to work more productively
and City office staff will have real-time results almost immediately. This purchase is requesting field access equipment for
10 Public Services Department field staff.
The cost of the equipment per user is estimated at$1,000 with a recommended four-year lifecycle(note year 4
recommended replacement above). The cost of the mobile data network cards is$40/month x 10 users x 12 months,
totaling$4,800/year additional City operating cost.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
61 Total $0
46 of 161
Human Resources & Risk Management
Mission
The Human Resources/Risk Management Department is committed to working
strategically as a part of Administration supporting departments on personnel matters
and precautionary measures. We will identify and respond to legislative changes,
provide leadership & guidance in the development, implementation and administration of
policies and procedures. Fostering a safe, positive work environment reducing liability
and ensuring the citizens of Dania Beach are provided exemplary customer service.
Responsibilities
• Policy development and implementation ensuring that personnel has access to and
knowledge of all City policies and procedures
• Maintain and monitor benefits with the intent to propose the most cost effective
options that provide benefit levels that are competitive and deserving of personnel
• Ensure compliance to Florida Retirement System regulations
• Review and update Job Classifications as needed, keeping abreast of required
• licenses and certifications
• Provide a Safety Program guided by a Safety Committee that maintains a work
environment that places a high priority on workplace safety
• Contracts and Certificate of Insurance review and recommendation
• Collaborate with litigation attorney as assigned by City's Insurance carrier
• Selecting and implementing risk control and financing measures
• Identify and schedule development training
• Provide a performance management program that serves as a vehicle for
departments to establish missions and goals while holding employees accountable
for results
• Monitor annual performance management evaluations for consistency
• Provide qualified candidates to City departments through timely recruitment and
screening
• Support and participate in the hiring process to ensure compliance to both City and
Equal Employment Office Compliance regulations
• Control the maintenance of personnel records, support departments by reinforcing
the importance of HR's receipt of all employee related correspondence from
accolades to corrective action
• Vital role in labor negotiations
• File and review the handling of Workers' Compensation claims to ensure high quality
treatment of personnel as well as remaining abreast of the City's culpability to
prevent future incidents
• File and review insurance claims related to property, casualty and liability with the
goals of reducing the City's culpability and prevention of future incidents
•
48 of 161
• Employee relations from problem solving and dispute resolution, to employee is
recognition.
• Compliance with local, state, and federal labor laws
• Maintain Drug-Free Work place in accordance with Florida Statutes
Accomplishments FY 2012
• Successful participation in Department of Health and Human Services' Retiree Drug
Subsidy program resulting in reimbursement of $45,000. In addition application
approved for 2013 reimbursement request.
• Application to U.S. Department of Health and Human Services for ERRP program,
for reimbursement of medical cost of early retirees approved in the amount
$198,000, second year received $102,000 in 2011
• Negotiated substantial WC premium reduction as result of BSO merger with City of
approximately $94,000
• Reduction in WC experience modification resulting in 10% credit to base premium
partially attributed to City's Safety Program as in 2011
• Created database securing HRIS personnel history prior to New World conversion
• Collaborated with Finance on New World/LOGOS conversion
• Recruited and filled 46 vacancies
• Facilitated City's participation in nationally recognized 'Bring Your Child to Work Day'
• Worked with Department Directors on 2012-2013 staffing issues
• HR Manager attended for the first time FRS Coordinator seminar 85% of City •
employees are members
• Revived the Safety Program , disbanded the Safety Committee and chose 12 new
members for a 2-year period
Issues
• HR worked with Department Directors to aggressively address staffing issues during
2012 budget adjustments. The fact that job descriptions, City wide, have not been
formally audited since 2002 has resulted in discrepancies from job titles and duties to
job grades and salary ranges. The City wide implementation of the 'New World'
programming system will also result in changes within the daily operations, another
reason to defer the classification study. This fiscal year we have budgeted to have a
Job Classification and Pay Plan analysis completed.
• Union negotiations have hindered the City's need to address the staggering increase
of health care costs. The minimal premium of$24.60 paid monthly by personnel for
family coverage, (single coverage free), coupled with the City's payment of 2/3'd
towards the monthly premium of retirees is virtually unsustainable. Fiscal year 2011-
2012 the ratio of individuals covered on the plan is nearly 50% active personnel to
retiree. We have requested from the City's health plan consultant proposed benefit
plan changes that may possibly combat the escalating health care costs.to the city.
• Effective July 2011, State legislative changes to the Florida Retirement System,
prohibit members who have retired (taken a benefit) from reentering the plan. HR will •
49 of 161
• recommend to Administration benefit options to consider for potential employees
prohibited from FRS.
• The conversion from HTE to New World/LOGOS resulted in the loss of an automated
Personnel Action system. HR was able to continue to generate, route and process
PAF changes seamlessly throughout the transition. Processing changes manually
required innovative rational with the conception of new forms and procedures, 12-15
PAFs were and continue to be processed on average per pay period.
Implementation of the New World/LOGOS PAF automated system has been
delayed.
• Human Resources is a small department with a significant role to play for the City.
Recent events have confirmed that HR staff should continue to make it a priority to
attend conferences that address municipal employee issues, as well as maintain HR
related certifications. Attending South Florida Chapter IPMA quarterly meetings and
Florida Public Human Resources Associations' regional trainings affords an
opportunity to interconnect with other municipal HR Professionals to address
common interests. Lastly, the ratio of FRS members as opposed to the City Pension
plan, it will be important that the HR Manager/FRS Retirement Coordinator continue
attend annual workshops.
Key Objectives FY 2013
• Finalize labor contract with General Employee Labor union
• Audit and update job descriptions and pay grade tables
• Establish a 'New Hire' process to include comprehensive Orientation
• Compose a Policy Manual to replace the Civil Service Code
Performance Measures
FY 2012 FY 2013
Projected Goal
Newly hired employees receive comprehensive N/A 100%
orientation to include: Policy & Procedures, Safety
Orientation, Briefing on Administration & Elected
Officials, Overview of City Departments &Tour
New World implementation; optimum utilization by
department ensuring all personnel data entered from N/A 100%
benefit profiles to include dependents to license &
certification expiration dates.
Provide finance with liability schedules that disseminate N/A 85%
cost allocations
•
50 of 161
Human Resources •
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 13 Human Resources/Risk Mgmt.
10 Personal Services 341,336 336,004 199,007 91,995 195,039
30 Operating Expenditures 114,140 134,110 71,296 19,867 65,893
60 Capital Outlay - - - - -
Dept.Total 455,476 470,114 270,303 111,862 260,932
•
•
51 of 161
• Department of Community Development
FY 2012-2013
Community
[Development Director Administrative
(.75 General Fund/ Coordinator
.25 Bldg. Fund)
Building Inspection Planning &Zoning Code Compliance
.................................................................................................. ............. ............................................................................................................................
Building & Planning
Operations Manager Principal City Code Compliance
(.50 General Fund/ Manager(v)
Planner(v)
50 Bldg. Fund) j
I
.............................. Parking Fund
Building Inspector
(v) *Lead Code
Planner (v) Compliance
Inspector
Permit Service (.5o FTE)(v)
Specialist ............................: l
(2FT) **Code Compliance
: :
•
Code Compliance Inspector
(
Inspector(3FT)(v-3) i
.50 FTE)(v)
��fdrnl�i '��v
Code Compliance
Office Coordinator
+Administrative +Records
Specialist I S '"Administrative
p
i li
S ec a Specialist
p
Specialist I
2 FTE)
..............................................................................................................................................................................:
*Change' Lead Code Compliance Inspector split 50/50 between Parking Fund and General Fund
** Change Crew Leader Position from Parking Fund to Code Compliance Inspector to be split 50/50 between
Parking Fund & General Fund
Transfer. Business License Coordinator to Finance as Revenue Coordinator
Change: Business License Specialist to Administrative Specialist I (Code Division)
+ Re-class: Two Administrative Technicians to one Administrative Specialist I & one Records Specialist
Vehicle Assignments (W FY 2011/12 12/13 FY 2011/12 12/13
Zoning - 4.25 4.25
Planning & Zoning 2 2• Code- 8.90 800
Code Compliance 5 5 Building inspection 1 1 Building Fund - 5.75 5.75
Total Vehicles (v) 8 8 Total Staff FTE - 18.90 18.00
52 of 161
�I
Department of Human Resources
FY 2012-2013
Assistant
City Manager
*Human Resources /
Risk Manager
**Records Human Resources
Specialist Assistant
(50 FTE) •
Upgrade Human Resources Manager to Human Resources/Risk Manager
Split 50/50 between Human Resources & City's Clerk's Office
FY 2011/12 12/13 •
Staff FTE 25 25
47 of 161
Planning and Zoning Division •
Mission
The Planning and Zoning Division is responsible for comprehensive planning, strategic planning
(special projects), grant applications, site plan review, zoning review, current planning (zoning
amendments, land use plan amendments, zoning text amendments, plats, site plans, variances,
special exceptions, special permits) and Geographic Information Services (GIS). The Division
also manages and coordinates the site plan review process with Fire-Rescue, Public Services,
and landscaping and engineering consultants. This Division coordinates review for project
applications within the CRA to the Community Redevelopment Agency for their review and
comment.
Accomplishments FY 2012
• Staff representation on the County Local Mitigation Strategy Working Group and
completion of an update to the County Local Mitigation Strategy necessary to obtain
FEMA Grant Funding for Dania Beach
• FEMA/ISO/CRS site visit for the application of increased discounts on homeowners flood
insurance for the Dania Beach residents
• Review and public outreach workshops relating to updated Digital Flood Insurance Rate
Maps (DFIRM), including website information and personal property analysis.
• Revised Flood Protection Ordinance as per State's 2011 recommendations
• Audit Flood Elevation Certificates for City owned buildings, providing the necessary data •
to decrease the city's Flood Insurance policy rate.
• Staff Liaison to the Airport Advisory Board assisting with recommendations to the Noise
Mitigation Program and Outreach relating to the Voluntary Sound Insulation Pilot
Program
• Staff Liaison coordinating public hearings, web based and mailed outreach and
presentations associated with the Airport Settlement Agreement
• Completion of the Broward County Aviation Noise Mitigation Pilot Program
• Compilation and assembly of Broward County owned properties within and adjacent to
Dania Beach for analysis and inclusion in the Airport Expansion negotiation including
research, analysis, mapping and presentation materials
• Staff representation on the Public School Concurrency Working Group Committee
(Ongoing)
• Completed and adopted a new sign code regulations
• Created language to be adopted into the Unified Land Development Code addressing
garage sales, special event, storage containers, vacant lots and more
• Created a Marine zoning district, implementing the CRA Redevelopment Plan
• Assisted City Manager's Office on the 37`h year CDBG
• Obtained a grant from the Florida Forestry Service for the creation of a GIS tracking for
tree permits and violations
• Staff representation on the B.C. Metropolitan Planning Organization (MPO)
• Submitted nomination for the Florida Municipal Achievement Awards for the Solar
Lighting Program which received recognition in their Awards Program publication
• Submitted nomination and was a finalist for the Broward Leagues of Cities 2011 Cities of
Excellence Award in the category of Community Spirit for the Vintage Motorcycle show
•
53 of 161
Planning and Zoning Division •
Mission
The Planning and Zoning Division is responsible for comprehensive planning, strategic planning
(special projects), grant applications, site plan review, zoning review, current planning (zoning
amendments, land use plan amendments, zoning text amendments, plats, site plans, variances,
special exceptions, special permits) and Geographic Information Services (GIS). The Division
also manages and coordinates the site plan review process with Fire-Rescue, Public Services,
and landscaping and engineering consultants. This Division coordinates review for project
applications within the CRA to the Community Redevelopment Agency for their review and
comment.
Accomplishments FY 2012
• Staff representation on the County Local Mitigation Strategy Working Group and
completion of an update to the County Local Mitigation Strategy necessary to obtain
FEMA Grant Funding for Dania Beach
• FEMA/ISO/CRS site visit for the application of increased discounts on homeowners flood
insurance for the Dania Beach residents
• Review and public outreach workshops relating to updated Digital Flood Insurance Rate
Maps (DFIRM), including website information and personal property analysis.
• Revised Flood Protection Ordinance as per State's 2011 recommendations
• Audit Flood Elevation Certificates for City owned buildings, providing the necessary data
to decrease the city's Flood Insurance policy rate. •
• Staff Liaison to the Airport Advisory Board assisting with recommendations to the Noise
Mitigation Program and Outreach relating to the Voluntary Sound Insulation Pilot
Program
• Staff Liaison coordinating public hearings, web based and mailed outreach and
presentations associated with the Airport Settlement Agreement
• Completion of the Broward County Aviation Noise Mitigation Pilot Program
• Compilation and assembly of Broward County owned properties within and adjacent to
Dania Beach for analysis and inclusion in the Airport Expansion negotiation including
research, analysis, mapping and presentation materials
• Staff representation on the Public School Concurrency Working Group Committee
(Ongoing)
• Completed and adopted a new sign code regulations
• Created language to be adopted into the Unified Land Development Code addressing
garage sales, special event, storage containers, vacant lots and more
• Created a Marine zoning district, implementing the CRA Redevelopment Plan
• Assisted City Manager's Office on the 37th year CDBG
• Obtained a grant from the Florida Forestry Service for the creation of a GIS tracking for
tree permits and violations
• Staff representation on the B.C. Metropolitan Planning Organization (MPO)
• Submitted nomination for the Florida Municipal Achievement Awards for the Solar
Lighting Program which received recognition in their Awards Program publication
• Submitted nomination and was a finalist for the Broward Leagues of Cities 2011 Cities of
Excellence Award in the category of Community Spirit for the Vintage Motorcycle show
•
53 of 161
Community Development(cont.)
• • Obtained an extension of the Community Contribution Tax Credit Program from the
State of Florida Office of Tourism, Trade& Economic Development for proposed Charter
School
• Amended the Unified Land Development Code to incorporate changes made to School
Concurrency in the Interlocal Agreement with the School Board
• Obtained State Legislative approval to annex and incorporate the portion of the Atlantic
Ocean adjacent to Dania Beach (3 mile limit)
• Created and adopted new industrial design standards for new development
• Staff participation in the County's implementation of the GoSolar grant obtained from
U.S. Department of Energy
• Restructured Planning and Cost Recovery process to provide for cost tracking efficiency
• Compilation and assembly of surplus City property including research, analysis, mapping
and presentation materials
• Liaison to the Broward County Emergency Management Long Term Recovery Strategic
Framework(LTRSF) Technical Advisory Committee
• Liaison to the Broward County Geographic Information Systems working group
• Submitted nomination and won the South Florida Outstanding Planning Project — Place
Making and Identify 2012 award sponsored by Florida Atlantic University School of
Urban and Regional Planning for the City Center project.
• Obtained a grant from Coastal Partnership Initiative from Florida DEP to create the
Waterfront Revitalization Plan for the city's beach
• Staff liaison for the Planning and Zoning Board/Local Planning Agency
• Staff representation on the AllA Scenic Highway committees
• Staff representation on the Technical Coordinating Committee (TCC)
• Staff serves as a member on the Broward American Planning Association Board
Major Development Projects
• AMO Waterfront Facility (2,789 sq. ft. office/boat launch and storage) - 635 NE 3 Terrace
• Aqua Isles (127 townhouses—West Griffin Road)
• Hidden Harbor—aka Cape Fear(55 townhouse and zero lot line units)
• Dania Beach Station Park Avenue East(225 residential units)
• Lucky's Hotel (6-story hotel; 75 rooms at 205 N. Federal Highway)
• Nanofiltration Plan (6,000 sq. ft. water processing plant at 1201 Stirling Road.
• Modello Ocean Development(288 units @ East Dania Beach Boulevard)
• San Marco (20 unit apartment building at 4638 SW 32 Avenue)
• San Souci Apartments - 480 E. Dania Beach Boulevard ( changing to 181 residential
units)
• Shaggy Dog Holdings (48,000 sq. ft. office building at 45 E Sheridan Street)
• Townplace Suites (5-story/127 room hotel at SW 19 Court)
• Trivium Office Condo ( 59,427 sq. ft. —State Road 84)
• William Stamm (5,422 sq. ft. industrial at 684 SW 7 Terrace)
• Dania Beach Municipal Marina (new dockmaster office/lounge, restrooms, pavilion &
replacement of docks)
• Skyland Plaza (2 story mixed use development with 8 apartment units, 1 restaurant &
retail
• Green Oaks-2980 SW 23 Terrace (office/warehouse)
• • Southern Waste System - site plan amendment—(4,050 sf storage building)
54 of 161
Community Development(cont.)
• Intermarine—4550 Ravenswood Road—(boat sales, services and storage) •
• Residence Inn by Marriott—4801 Anglers Ave. —(156 room hotel)
• Ravenswood Bus Maintenance Facility (Broward County bus maintenance & storage
facility)
Key Objectives FY 2013
• Completion and implementation of the Waterfront Revitalization Plan
• Continue to work with the CRA on implementation of CRA projects and initiatives
• Modify procedures to streamline the development review process
• Adoption of new DFIRM (Flood Insurance Rate Map)GIS data
• Implementation of Community Rating Service Activities resulting in a Class 8 (10%
Discount) on Flood Insurance Policies for Dania Beach Residents
• Software tracking system for Planning and Zoning Site Development Plan
implementation
• Westside Master Plan implementation
• Continue to work with Broward County to obtain additional funding through Community
Development Block Grants
Performance Measures
FY 2012 FY 2013
(Projected) Goal
Pre-Application Site Plan Review 95% 95%
(20 working days or less)
Initial Site Plan Review 95% 95%
(25 working days or less)
55 of 161
Community Development
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 15 Community Development
10 Personal Services 426,755 473,565 431,466 236,495 539,663
30 Operating Expenditures 176,657 230,158 272,928 28,884 206,561
60 Capital Outlay 4,318 - - 9,500
70 Debt Service - - - - -
Division: Admin/Zoning 603,412 708,040 704,394 265,379 755,724
Division 03 Code Compliance
10 Personal Services 667,182 719,521 678,596 273,808 660,127
30 Operating Expenditures 38,408 75,857 110,514 41,510 65,572
60 Capital Outlay - 1,115 4,831 - 19,650
Division: Code Compliance 705,590 796,493 793,941 315,319 745,349
Total: Community Devel. 1,309,120 1,504,533 1,498,335 580,698 1,501,073
•
•
56 of 161
City of Dania Beach
Capital Request Form •
Capital Request Type r Capital Project 17 Capital Purchase
Priority High Project Marc LaFerrier
Manager:
Department:
Community Finance Division: Community Development
Development
Item Location:
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment $0 $0 $0 $0 $0
Hardware/Software $59,500 $0 $0 $0 $0 $59,500
ESRI Server for GIS
Other(Specify): Annual
Maintenance $12,500 $0 $0 $0 $0 $12,500
TOTAL COST: $72,000 $0 $0 $0 $0 $72,000 •
Revenue Source: General
Fund
Description Justification and Explanation)
Per Joseph in sales department at ESRI indicated the following:
ArcGIS-R620(Advanced server with data interoperability)will cost$50,000 plus$12,500.00 annual maintenance
Dell server$9,500 comes with a 3 year maintenance. Total cost$72,000.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0 •
57 of 161
City of Dania Beach
Capital Request Form
•
Capital Request Type r Capital Project 17 Capital Purchase
Priority High Project Bob Daniels/Marc LaFerrier
Mana er:
Department:
Community Finance Division: Community Development
Development for
Building
Item Location:
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment $0 $0 $0 $0 $
Other(Specify): 2012
F150 Ford pick up truck $15,655 $0 $0 $0 $0 $15,655
for Code
• TOTAL COST: $15,655 $0 $0 $0 $0 $15,655
Revenue Source: General
Fund
Description Justification aJ.nd Ex lanation
Pick up truck is needed for Code. Existing Code vehicle will be transferred to building department.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
• Total $0
58 of 161
General Services •
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 18 General Services
10 Personal Services 2,249,385 1,269,957 242,883 223,275 225,000
30 Operating Expenditures 1,086,329 977,951 1,165,004 861,089 956,757
60 Capital Outlay - - - - -
70 Debt Service - - - - -
80 Grants and Aids 31,690 - - - -
90 Other Uses 5,937,670 5,308,170 7,837,056 2,560,439 3,326,714
Total General Services 9,305,074 7,556,077 9,244,943 3,644,803 4,508,471
•
•
59 of 161
Broward Sherriff's Office - Dania Beach District
• FY 2012-2013
Contract with
BSO-Sheriff
Chief
Administrative Commander
Specialist II
Administrative LLi�eutenan Community
Specialist I t Service Aides(6)
Alpha Shift Bravo Shift Criminal Select Specialty/ Crime
Investigations Enforcement Leave Prevention
Sergeant (3) Sergeant (3) Sergeant Sergeant SWAT (2) "Detective
• (2)
Detective (2) Corporal (3) Detective (4) Detective (4) *SRD (2)
Corporal (3) Deputy (16) Deputy (2) Deputy (2) Motor
Deputy (14) Detention
Deputy (2)
Staff ing FY2011/12 12/13
Road Patrol/A & B Shift 44 44
'Four special unit positions slated for Special Units 22 22
elimination due to budget limitations to be Other Sworn 5 5
• funded by Grant application Total Sworn 71 71
Non-sworn/Administrative Support 8 8
Total 79 79
60 of 161
Proposed Budget FY2012/2013
Department of Law Enforcement Contract Services
City of Dania Beach
02-3230
REVISED PROPOSED
ACTUAL BUDGET BUDGET
CLASSIFICATION 2009/2010 2010/2011 2011/2012
PERSONAL SERVICES $8,621,587 $8,848,837 $9,158,993
OPERATING EXPENSES 564,596 745,005 826,584
CAPITAL OUTLAY 233,022 178,979 201,625
TRANSFERS/RESERVES 452,576 453,575 557,081
TOTAL $9,871,781 $10,226,396 $10,744,283
POSITIONS(FTE) 79 79 79
MISSION:
The Broward Sheriffs Office is a contract service provider responsible for handling all of the law
enforcement needs for the City of Dania Beach. The City of Dania Beach first contracted with the
Broward Sheriffs Office in 1988 for police services. The Broward Sheriffs Office provides road
patrol, criminal investigators, community service aides, and an administrative staff in Dania
Beach. The District is responsible for all of the City of Dania Beach's law enforcement services,
including the staffing of the Dania Beach District Office,patrolling the city, investigating crimes,
maintaining records, and handling all other police related functions. There are a fixed minimum
number of deputies on patrol at a given time as established through the contractual agreement.
The District operates as the Dania Beach Police Department. The District answers to the City
Manager and the City Commissioners, as well as the Broward Sheriffs Office. All law
enforcement activity is coordinated through the District Chief. The District personnel work with
civic groups throughout the City to improve the quality of life for the residents of Dania Beach.
The District merges traditional policing along with the community policing philosophy in our
successful law enforcement service to Dania Beach.
GOALS& OBJECTIVES:
GOAL 1:
• To positively impact quality of life concerns pertaining to homelessness and panhandling
in Dania Beach during calendar year 2012.
OBJECTIVES:
• The command will monitor intersections throughout the city where panhandling,roadside
panhandling,and solicitation traditionally occurs.
• The command will monitor stores throughout the city where homeless individuals
purchase alcohol.
• The command will monitor structures, parks, and open areas where homeless individuals
sleep,bath,and congregate.
61 of 161
Proposed Budget FY2012/2013
Department of Law Enforcement Contract Services
City of Dania Beach
02-3230
• To partner with area homeless shelters and soup kitchens in an effort to ensure those who
are truly needy (as opposed to those who make homelessness a lifestyle choice) obtain
needed services.
• To ensure adequate personnel assigned to each shift and squad is Crisis Intervention
Team(CIT)certified.
• To ensure CIT members assigned to the command take ownership of the homelessness
issue in Dania Beach and work daily to mitigate it to the benefit of residents,visitors, and
business owners.
GOAL 2:
• To address concerns pertaining to traffic violations.
OBJECTIVES:
• The command will use crash analysis to ensure enforcement is applied in crash-prone
areas.
• The command will work in concert with Broward Traffic Engineering to address traffic
calming concerns on Griffin Road and Southeast 5"'Avenue.
• The command will endeavor to double the size of the traffic unit from one motor deputy
to two.
GOAL 3:
• To continue enhancing our relationship with residents through tailoring police services to
the needs and desires of the community.
OBJECTIVES:
• The command will utilize resident, business owner and city official input in the
formulation of service provision standards.
• The command will attend monthly meetings with all HOA presidents to discuss,monitor,
and update service standards.
• The command will attend weekly meetings with city staff to discuss, monitor, and update
service standards.
• The command will attend bi-monthly meetings with elected officials to discuss, monitor,
and update service standards.
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Proposed Budget FY2012/2013
Department of Law Enforcement Contract Services
City of Dania Beach
02-3230
PERFORMANCE MEASURES:
ACTUAL BUDGET BUDGET
DESCRIPTION CY 2011 CY 2012 CY 2013
Number of crimes reported 2,014 1,836 1,851
Crimes reported,percentage difference from +18.2% -8.8% +0.8%
previous year(+/-)
Calls for Service 27,988 28,403 28,023
Calls for Service,percentage difference from
previous year(+/-) +1.1% +1.5% -1.3%
CY-Calendar Year.
63 of 161
• BSO - Police Services
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department: 21 Police Services
10 Personal Services 382,547 399,352 276,347 75,778 375,270
30 Operating Expenditures 9,875,674 10,378,699 10,226,311 5,173,504 10,760,086
60 Capital Outlay - - - - -
Total: BSO Police Services 10,258,220 10,778,050 10,502,658 5,249,282 11,135,356
•
•
64 of 161
Broward Sheriff's Office •
Department of Fire Rescue
FY 2012-2013
Contract with
BSO-Fire
Fire Prevention
Division
Fire Prevention
Battalion Chief
Administrative Fire Inspector
Specialist (4FT)
Fire Rescue
Operations
Station 93 Station 1 •
Captain (5FT) LCa�ptainFT)
Lieutenant(5FT) Lieutenant(4FT)
Engineer Operator Engineer
(5FT) Operator(4FT)
Firefighter/ Firefighter/
Paramedic Paramedic
(14FT) (14FT)
Captains 9
—...- Lieutenants 9
Rescue Responder 4 Engineer Operator 9
Fire Engine/Ladder 2 Fire/ Paramedic 28
Fire Engine/Pumper 2 Fire Prevention 6
Inspection/ Passenger Vehicles 8 Total Staffing 61
Total Vehicles 16 •
65 of 161
Fire-Rescue Services
Mission
It is the mission of the Broward Sheriffs Office Department of Fire Rescue and
Emergency Services to save lives, alleviate suffering, and preserve property through
professional, cooperative delivery of the highest quality and comprehensive community-
based and regional fire rescue and emergency services to the residents and visitors of
Broward County.
Responsibilities
Services
• Fire suppression
• Fire Prevention
• Public Education
• Rescue— Basic and Technical
• Marine and Shipboard Firefighting
• Regional Logistics
• Emergency medical treatment and medical transport
• Fire Investigation
• Domestic Preparedness and Response
. • "Community Connections"through active public awareness programs, seasonal
safety fliers, CERT Program, Explorer Program for Fire Fighters,
• Annual fire inspections
• Fire safety construction plan review and approval
• CPR programs
• Car Safety Seat Installation Program
Values
We, the members of the Broward Sheriffs Office Department of Fire Rescue and
Emergency Services are committed to service excellence and professionalism.
We believe that loyalty, trust, and teamwork are central to our success.
We are dedicated to providing fire rescue and emergency services with the highest level
of personal pride and professional integrity.
We are committed to demonstrating the highest level of respect and dignity for our
customers, our coworkers, and other fire rescue departments in the county and region.
We are, and will continue to be, accountable and responsive to our community.
•
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Accomplishments FY 2012 •
• Completed Five Year Strategic Plan 2011-2016
• Initiated formalized risk assessment and scoring utilizing risk software initiative
• Initiated Competency Based Performance Objective Training Program
• Applied for Candidate Status through CFAI (Commission on Fire Accreditation
International)
• Developed improved situational/area awareness through advanced building
surveys and premise visits
Key Objectives FY 2013
• Maintain or advance all operational emergency responses to fire and
medical related calls for help
• To have a positive community presence, towards advancing the care
provided to the citizenship
• To be highly responsive to community needs
Performance Measures
FY 2011 FY 2012 FY 2013
Actual Projected Goal
Number of properties requiring annual fire inspections 2,519 2,186 2,200
Number of annual fire inspections completed 1,574 2,186 2,200•
Number of confirmed fires suppressed by fire personnel 114 130 120
Number of non-medical calls 782 1000 1000
Response time for fire calls 90% percentile 6:40 <6:30 min <6 min
Number of EMS calls 4,384 4,500 4,600
Response time for EMS calls 90% percentile 6:39 <6:30 min <6 min
Average calls per day 16 18 20
Number of fire alarm calls responded 195 200 200
Number of hazmat calls responded 112 100 100
*FY2011 Actual is 1/29/2011 (merger date) -12/31/2011 •
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BSO - Fire Services
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department:22 BSO-Fire Rescue
10 Personal Services 8,701,479 3,582,350 1,043,000 27,740 1,273,233
30 Operating Expenditures 789,527 6,105,752 9,250,102 4,387,053 8,792,989
60 Capital Outlay 22,350 109,386 - - -
70 Debt Service - - - -
90 Other Uses - - - - -
Total: BSO-Fire Rescue 9,513,356 9,797,488 10,293,102 4,414,793 10,066,222
•
•
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Department of Public Services
FY 2012-2013 •
Public Services
Director
(.45 General Fund)(v) Administrative
Coordinator
(.45 General Fund)
LPublic Services Administrative
Superintendent Specialist I
(.45 General Fund)(v) (.45 General Fund)
Parks& General Water Treatment
Landscaping Streets&ROW Services Plant Utilities Garage
Maintenance& Public Works ^Public Works Fleet Mechanic
Landscape Supervisor-Street Supervisor Chief Treatment [ftyEn ineerp pPlant Operator g Service
Supervisor(v) (.50 Utilities Fund)(v) (.15 FTE) Coordinator(v)
Trades Public Works
Parks & Grounds ;:;it ;l_ ;;; Treatment Plant Maintenance
Mechanic II Suervisor
Technician (v) lr <rs€ Operator"A" p Worker II (v)
(2)(v-2) (.85 FTE)(v)
***Landscape Maintenance Maintenance Treatment Plant revd
Technician III (v) Worker II (v) Worker II (v) Operator"B" Ld�p •
Landscape Maintenance Maintenance Treatment Plant **Maintenance
Technician I (v) Worker II (v) Worker f Operator"C" (3) Worker III (2)
Landscape Maintenance *Maintenance
Technician I (v) Worker I (v) Worker II
(2)
Maintenance Maintenance Utilities Mechanic
Worker I (v) Worker 1 (2) (v) Water Distribution
4
Cemetery **Utilities
Caretaker(v) Mechanic
Sewer(3)
Meter Reader Irrigation
Mechanic
Downgraded Two Crew Leaders to two Maintenance Workers II
'* Not upgraded: One Utilities Mechanic&two Maintenance Workers III to Crew Leaders
`**Upgraded Landscape Technician II to Landscape Technician III during FY11
`***Position title not changed to Fleet Equipment Mechanic during FY11
Vehicle Assignments (v)* FY 2011/12 12/13 FY 2011/12 12/13
Utilities/Water Treatment 17 17 Utilities/Water Treatment 23.55 23.55
General Fund 18 18 General Fund 20.45 20.45
Unassigned Vehicles 7 7 Total Public Services 44 44
Total Vehicles (v) 42 42 Utility Billing— Finance 4.00 400
Grand Total 48 48
* See Vehicle Schedule in Appendix -- --
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Department of Public Services
Mission
To support Dania Beach by providing quality facilities, infrastructure and customer-
focused services to both internal and external customers
Divisions and Responsibilities
General Services
• Maintain vacant lots and abandoned properties
• Address Citywide ADA sidewalk requirements
• Maintain street signs
• City-owned parking facilities and storm drainage structures
Street Maintenance
• Repair and minor reconstruction of City owned streets including curbs and sidewalks
• Storm drainage structures within streets
• Street sweeping FDOT, County and City owned
• Parks Maintenance
• Provides service for the care of all public grounds and trees, including State and
County right of way trees
• New tree planting, tree spraying, tree trimming, weed spraying, brush removal, and .
arterial landscaping restoration
• Parking lot and public building grounds maintenance including cemeteries and
County Library
• Beach dune and beach parking lot maintenance and trash removal
• Ensure all parks meet ADA requirements
Building Maintenance
• Routine maintenance of all municipal buildings and City-owned rental property
including: heating and air conditioning systems, ventilation, plumbing, minor
structural and roofing systems, minor electrical requirements, all minor repairs and
replacements, and miscellaneous requests from other divisions
Utilities/Equipment Maintenance
• Street sweeping and canal cleaning
• Operate the City's Central Garage and maintain in an environmentally safe manner
all City-owned mechanical equipment including Parks, Public Services, and other
City vehicles
Disaster Recovery/Storm Cleanup Management
• Provide oversight of disaster recovery contracts and works in the field to assure
roadway clearance and continued utilities operation
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Accomplishments FY 2012 •
• Continued with the 50/50 sidewalk repair program Citywide
• Continued with installation of traffic calming devices in certain areas of City
• Continued with installation of solar powered lighting in certain areas of City
• Continued with installation of trees in various areas of the City
• Maintained vacant lots and abandoned properties throughout the City
• Monitored solid waste pickup throughout the City
• Continued with safety training program for employees
• Fleet maintenance and preventative maintenance of all City vehicles
Issues
• Addressing resident concerns regarding appearance and grounds maintenance
issues at City's entranceways, FDOT and County Roads
• Addressing street lighting reporting to FPL and coordinating timely repair of both
electrical powered and solar powered street lighting
• Traffic on major roads anticipated to pass through the City will need to be addressed
• Traffic on neighborhood streets anticipated from cut-through vehicles will need to be
addressed
• Traffic issues as a result of development and re-development
• Addressing resident requests for traffic control/calming devices, stop signs at various
intersections which are not allowed by Broward County's City Traffic Consultant
• Addressing resident request for traffic counts and road closures •
Key Objectives FY 2013
• Department will continue to coordinate traffic issues with both FDOT and Broward
County
• Coordinate with Community Development department for proper planning to abate
traffic impacts into our Community
• Continue 50/50 sidewalk program to promote pedestrian safety and ADA compliance
• Continue Solar Street Lighting designs and installation per City policy
• Continue and update GIS Atlas for Sidewalks, Traffic Calming and Street Lighting
•
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• Public Services
6-months
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department:39 Public Services
Division: 01 Admin
10 Personal Services 209,514 217,109 291,374 102,659 213,058
30 Operating Expenditures 24,315 30,360 32,178 19,297 44,568
60 Capital Outlay - - - - -
Division Total: Admin 233,829 247,468 323,552 121,956 257,626
Division: 02 Building Maint.
10 Personal Services 322,007 339,005 416,347 203,192 383,673
30 Operating Expenditures 7,223 8,861 10,843 3,723 9,672
Division Total: Building Maint. 329,230 347,866 427,190 206,916 393,345
Division: 03 Fleet Management
10 Personal Services 106,858 107,989 214,121 104,348 218,790
30 Operating Expenditures 8,820 6,890 8,774 6,766 12,660
60 Capital Outlay - - - - 23,700
Division Total: Fleet 115,678 114,879 222,895 111,114 255,150
Division: 04 Parks Maintenance
10 Personal Services 204,284 205,800 461,250 231,073 463,154
• 30 Operating Expenditures 131,130 140,444 155,926 72,023 143,029
60 Capital Outlay - - 49,869 - -
Division Total: Parks 335,414 346,244 667,045 303,096 606,183
Division: 05 Cemetery
10 Personal Services 76,648 75,973 85,001 39,093 77,035
30 Operating Expenditures 27,470 36,761 35,652 15,913 42,458
60 Capital Outlay - - 2,779 - -
Division Total:Cemetery 104,118 112,734 123,432 55,006 119,493
Division: 06 Streets Maintenance
10 Personal Services 571,776 602,044 361,643 184,473 424,455
30 Operating Expenditures 816,232 729,513 754,719 308,955 943,032
60 Capital Outlay - 110,735 231,370 221,363 -
70 Debt Service - - - - -
90 Other Uses - - - - -
Division Total: Streets 1,388,008 1,442,292 1,347,732 714,791 1,367,487
Department:34 Solid Waste
10 Personal Services - - - - -
30 Operating Expenditures 1,932,630 1,877,578 1,965,042 945,299 1,935,817
Department Total: Solid Waste 1,932,630 1,877,578 1,965,042 945,299 1,935,817
Total: Public Services 4,438,908 4,489,061 5,076,888 2,458,178 4,935,101
•
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City of Dania Beach
Capital Request Form •
Description: Roadway Repaving Program
Capital Request Type r Capital Project FT Capital Purchase
Priority 9 Project Domini Orlando
Manager:
Department: Public Works and Utilities Division: Streets
Item Location: Citywide
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total FY 12
Plan and Studies $0 $0 $0 $0 $0 $
Engineering/ $0 $0 $0 $0 $0 $
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $
Site Preparation:
Permits, Plan Reviews $0 $0 $0 $0 $0 $
&Impact Fees
Construction: $110,000 $222,600 $235,956 $250,113 $265,120 $1,083,790
Equipment/ $0 $0 $0 $0 $0 $
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $
TOTAL COST: $110,000 $222,600 $235,956 $250,113 $265,120 $1,083,790
Revenue Source: 3¢gas tax •
current year
Description Justification and Explanation)
The City annually repaves a series of roads and alleys. No scheduled program was established in the past,the City has
embarked on a program to repave based on pavement condition. Approximately$900k is available for road repaving in the
General Fund Reserve for Comprensive Plan Improvements reflecting the accumulation of gas tax receipts by the City in
prior years.
Annual Im act on Operating Budget
Personnel:
Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other: .
Total $0
73 of 161
City of Dania Beach
Capital Request Form
• Forklift
Capital Request Type 1- Capital Project F7 Capital Purchase
Priority 6 Project Donald Hansen
Manager:
Department: Public Services Division: Garage
Item Location:
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $23,743 $0 $0 $0 $0 $23,743
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $0
TOTAL COST: $23,743 $0 $0 $0 $0 $23,743
• Revenue Source: General
Fund
Description Justification and Explanation)
5000#Capacity, Cushion Tire Forklift-Gasoline Engine with Electronic Control System-Equipment needed for proper safe
movement of garage and utility parts at new PS Facility.
Personnel: Descriptive:
Operating:
Replacement RYear:
Cost:
Revenue/Other:
• Total $0
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City of Dania Beach
Capital Request Form •
Existing Lighthing Maintenance Program
Capital Request Type 1— Capital Project R Capital Purchase
Priority 5 Project Jose Urtecho
Manager.
Department: Public Services Division: Utilities
Item Location:
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $
Engineering/ $5,000 $5,150 $5,305 $5,464 $5,628 $20,918
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $
&Impact Fees
Construction: $79,500 $81,885 $84,342 $86,872 $89,478 $422,076
Equipment/ $0 $0 $0 $0 $0 $
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $
TOTAL COST: $84,500 $87,035 $89,646 $92,335 $95,105 $442,994
3 Cents •
Revenue Source: Gas(Comp
Plan
Reserve
Description Justification and Explanation)
As the City Expanded and took over Annexed Areas and accomplished agreements with FDOT to improve City areas we
have assumed a number of aged street lights that will have a need for improvements and maintenance and this will allow us
to move forward with improvements and cover safety issues for our citizens.Also, includes replacement parts for solar
lights past warrantee period. Our long term plan is to replace all FPL power street lights with solar powered lights.
Personnel:
Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0 •
75 of 161
City of Dania Beach
• Capital Request Form
ADA Compliance Sidewalk Modifications
Capital Request Type Capital Project 17 Capital Purchase
Priority 2 Project Carl Ervin
Manager:
Department: Public Services Division: J Streets
Item Location:
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $
Engineering/ $0 $0 $0 $0 $0 $
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $
Site Preparation:
Permits, Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $63,600 $65,508 $67,473 $69,497 $71,582 $266,079
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $0
TOTAL COST: $63,600 $65,508 $67,473 $69,497 $71,582 $266,079
• ADA
Revenue Source: Project
Funding
Description Justification and Explanation)
ADA requirements call for adjustments in current infrastructure to meet requirements as improvements are made. This
program will allow us to meet these requirements as we proceed with our 50/50 sidewalk program.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
• Revenue/Other:
Total $Q
76 of 161
City of Dania Beach
Capital Request Form •
Sidewalk Repairs Citywide
Capital Request Type r Capital Project F r Capital Purchase
Priority 2 Project
Manager: Carl Ervin
Department: Public Services Division: Streets
Item Location:
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $
Engineering/ $0 $0 $0 $0 $0 $
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $
Site Preparation:
Permits, Plan Reviews& $0 $0 $0 $0 $0 $
Impact Fees
Construction: $95,400 $101,124 $107,191 $113,623 $120,440 $537,77
Equipment/ $0 $0 $0 $0 $0 $
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $
TOTAL COST: $95,400 $101,124 $107,191 $113,623 $120,440 $537,77
3 Cent Gas •
Revenue Source: (Comp Plan
Reserve)
Description Justification and Explanation)
The City annually addresses sidewalk repairs as needed. While no scheduled program was established in the past,the City
has embraked on a program to address sidewalk repairs on a priority basis. The above costs are estimated on 150-200
repairs per year, and average of 10 feet of sidewalk at$35.00-$45.00 per foot of sidewalk repair. Costs per foot includes:
exisiting sidewalk demolition, installation of 4"-6"(driveway)concrete slab,and base stabilization.
Revenue Recovery:
The revenue recovery will be based on which type of code enforcement is applied. There are three possible scenarios
which can be applied to cost recovery 1)that(he owner is sbject to pay for the repair(as stated on Sec.22-26 of the City
Ordinances),2)a 50/50 cost is shared by the owner as presented to the City Commision during the 2/17/03 workshop,or 3)
that the City absorbs the cost for the entire repair. The financial scenario applies the#2 recovery scenario.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other: •
Total $0
77 of 161
• n
Department of Parks and Recreatio
FY 2012-2013
Director of
Parks and
Recreation (v)
Administrative Park Ranger
Coordinator (Contract— BSO)
Public **Assistant Parks Chief Ocean
Services J and Recreation Lifeguard (v)
Director (v)
I
I
I Recreation Beach
Program Manager(2) (v) Lifeguard
• Recreation ****Beach
*Custodian Assistant Lifeguard
(1.68 FTE) (7.85 FTE) (4A0 FTE)
***Temp
Summer
Counselors
(1 16 FTE)
`Change: Custodians' charged to Parks & Recreation but under supervision of Public Services
`"Change: Assist Director position vacant& unfunded Funds used for new BSO Park Ranger
"'Added 7 Temporary Summer Camp Counselors& 2 Temporary Summer Site Supervisors
charged to contractual services in previous years No budgetary impact
*"*'Added Additional Beach Lifeguards of 74 FTE
FY 2011/12 12/13
Staff FTE - 20 19 19.93
Vehicle Assignments (v)' FY 2010/11 11/12 Counselors - 0 1 16
• Total Vehicles (v) 4 4 Park Ranger- 0 1_0
See Vehicle Schedule in Appendix Total 20.19 22.09
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Department of Parks & Recreation
Mission
To provide safe, fun, diverse, facilities and lifelong leisure activities to enhance the
quality of life for residents and visitors of Dania Beach while also meeting their cultural,
social, and physical wellness needs.
Responsibilities
• Operate and maintain various recreational facilities including C.W. Thomas Park,
P.J. Meli Park, Frost Park, I.T. Parker Center, Southwest Community Center, 1660
feet of Beach Shoreline and 5 passive parks
• Operate and maintain two aquatics facilities, two fitness centers and two computer
labs
• Operate and staff Bait Shop on Dania Fishing Pier 7 days per week 24 hours per day
• Provide various recreational programs ranging for both adult and youth ranging from
Jazzercise, Yoga, Gymnastics, Karate, Pilates Classes, Swim Lessons, Softball
Leagues, Jr. Lifeguard Program and Senior Programs
• Facilitate Youth Football and Cheerleading programs at C.W. Thomas Park and
Baseball/T-Ball, and Soccer at Frost Park •
• Provide After School Camps and Summer Camps for children which include field
trips and educational opportunities
• Coordinates citywide special events such as 3 Seasonal Flea Markets, Spring
Celebration, Dr. Martin Luther King Jr. Parade, Dania Beach Vintage Motorcycle
Show and Relay For Life Event
• Coordinate and provide for daily community bus service 6 days per week
• Host 9 Senior Citizen monthly meetings and 8 luncheons per year
Accomplishments FY 2012
• New Precious Paws Dog Park constructed at P.J Meli Park
• Skate Park re-surfaced at Frost Park
• Operation of Bait Shop on Dania Fishing Pier
• C.W. Thomas Football Field renovation
• I.T Parker Dock Replacement project
• New Beach trash receptacles (30) and new picnic tables (10) purchased for Beach
and Adler Park
• New Gator 4x4 vehicle purchased for Ocean Rescue Division
•
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Parks&Recreation(cont.)
• Issues
• To provide lifeguard on north side of fishing pier and continue with BSO new initiative
of daily patrols on north side of pier enforcing all rules and regulations
• To address weekend trash issues on our beach and parks with a roving weekend
crew
Key Objectives FY 2013
• Provide safe and attractive Recreational/Park facilities for residents and visitors
• Market recreational programs and promote our City's major assets: i.e. park facilities,
beaches, recreation programs and special events
• Completion of Capital Improvement Projects such as:
o Construction of new storage and restroom facility for Precious Paws Dog
Park
o Replacing the four existing baseball dugouts at Frost Park and four dugouts
at P.J. Meli Park
o Resurfacing of three Frost Park tennis courts, one racquetball ball court
o Resurfacing one basketball court
o Resurfacing P.J. Meli Paddleball Court
o Installation of ADA walkway/fitness trail at P.J. Meli Park
o Interior painting of the C.W. Thomas Recreational Complex
o Relocation of the C.W. Thomas Park Basketball Court
• • Continued focus on the Parks and Recreation Master Plan of constructing new
Recreational amenities and or renovating existing.
Performance Measures
FY 2012 FY 2013
Projected Goal
Number of children registered in summer programs 175 225
Number of volunteer hours 100 150
Average number of aquatic facility users by location:
PJ Meli 1250 1550
CW Thomas 700 800
Average number of gym facility users by location:
Frost Park 4500 5000
CW Thomas 600 700
Average number of computer lab users by facility:
Frost Park 1000 1200
CW Thomas 2000 2500
•
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Recreation
6-months •
2010 2011 2012 Actual -to- 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Department:72 Recreation
Division: 01 Admin
10 Personal Services 517,258 402,051 451,075 233,640 397,807
30 Operating Expenditures 258,887 278,347 328,736 131,218 379,748
60 Capital Outlay - 18,149 22,500 - -
70 Debt Service - - - - -
Division Total: Admin 776,145 698,547 802,311 364,858 777,555
Division: 02 Beach
10 Personal Services 308,640 348,922 337,385 187,762 375,193
30 Operating Expenditures 142,097 136,606 209,016 56,926 240,869
60 Capital Outlay 13,000 22,450 10,425 900 -
70 Debt Service - - - -
Division Total: Beach 463,737 507,978 556,826 245,589 616,062
Division: 03 CW Thomas Park
10 Personal Services 75,651 73,773 71,632 40,946 107,335
30 Operating Expenditures 57,656 62,489 39,798 13,140 56,055
60 Capital Outlay - - 92,287 - 33,000
70 Debt Service - - - - -
Total: CW Thomas Park 133,307 136,262 203,717 54,086 196,390
Division: 04 Parks Maintenance •
10 Personal Services 43,130 46,871 27,158 19,740 22,507
30 Operating Expenditures 24,792 22,816 26,930 9,666 29,518
60 Capital Outlay - - - -
70 Debt Service - - - - -
Division Total: Parks 67,922 69,687 54,088 29,405 52,025
Division: 05 Frost Park
10 Personal Services 137,591 137,025 139,897 75,580 149,802
30 Operating Expenditures 46,867 54,626 57,903 19,986 56,097
60 Capital Outlay 6,456 - 8,005 7,995 32,000
Division Total Frost Park 190,914 191,651 205,805 103,561 237,899
Division: 06 PJ Meli-Aquatics
10 Personal Services - 602 - 201 -
30 Operating Expenditures 299,679 314,462 338,631 142,202 338,164
60 Capital Outlay 5,781 27,014 - - -
Total: PJ Meli-Aquatics 305,460 342,078 338,631 142,403 338,164
Division: 07 PJ Meli Park
10 Personal Services 67,793 67,702 57,313 34,301 75,869
30 Operating Expenditures 23,434 19,896 49,678 17,493 24,293
60 Capital Outlay 3,747 - - - 40,500
Division Total: PJ Meli Park 94,975 87,599 106,991 51,794 140,662
Division: 08 Summer Program
10 Personal Services - 27,438 - 63 33,818 •
30 Operating Expenditures 43,090 11,768 54,295 - 14,783
Division Total: Summer 43,090 39,206 54,295 63 48,601
Total: Recreation 2,075,548 2,073,007 2,322,664 991,760 2,407,359
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City of Dania Beach
Capital Request Form
• PJ Meli Paddleball Court Resurfacing
Capital Request Type (- Capital Project R Capital Purchase
Priority Project Mark Felicetty
Mana er:
Department: Parks and Recreation Division: 7207
Item Location: PJ Meli Park
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits, Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $13,500 $0 $0 $0 $0 $13,500
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $13,500 $0 $0 $0 $0 $13,500
• Revenue Source: General
Fund
Description Justification and Explanation)
Blast and repair all cracks on Paddleball wall both sides approx. 3200 ft. Blast and repair cocrete slab.Apply bonding coat
and nonskid finish, paint and restripe lines. Paddleball court has not been resurfaced or repaired in over 12 years.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0
1 E
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City of Dania Beach
Capital Request Form •
Interior Painting of C.W.Thomas Building
Capital Request Type r Capital Project R Capital Purchase
Priority Project Mark Felicetty
Manager:
Department: Finance Division: 7203
Item Location: C.W.Thomas Park
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $7,450 $0 $0 $0 $0 $7,450
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $7,450 $0 $0 $0 $0 $7,450
Revenue Source: General •
Fund
Description Justification and Explanation)
C.W.Thomas Interior Painting of the Building. Areas included will be: Main Activity Room Areas, Gym/Fitness Room,
Computer Lab,Two Offices, Kitchen Area,and top of wall above the tile in both restrooms.
Personnel:
Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0 •
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City of Dania Beach
Capital Request Form
• PJ Moll ADA Approved Walkway/Fitness Trail
Capital Request Type r Capital Project p' Capital Purchase
Priority Project Mark Felicetty
Manager:
Department: Parks and Recreation Division: 7207
Item Location: PJ Meli Park
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $27,000 $0 $0 $0 $0 $27,000
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $27,000 $0 $0 $0 $0 $27,000
Revenue Source: General
Fund
Description Justification and Explanation)
Residents have been requesting walkway for exercise.450 foot 4 foot wide ADA approved concrete walkway will tie into
other sidewalks. Fitness equipment already purchased will be set up along walkway making it a fitness trail.
Personnel Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
11
Total $0
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City of Dania Beach
Capital Request Form
Frost Park Gym Cardio Equipment Replacement
Capital Request Type i' Capital Project Pr Capital Purchase
Priority Project Mark Felicetty
Manager:
Department: Finance Division: 7205
Item Location: Frost Park
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipmentl $6,000 $6,000 $6,000 $0 $0 $18,00
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $0
TOTAL COST: $6,000 $6,000 $6,000 $0 $0 $18,000
Revenue Source: General General General
Fund Fund Fund
Description Justification and Explanation)
Replace all cardio equipment to include:2 tredmills,2 ellipticals and 2 exercise bicycles. Life expectancy for commercial
cardio equipment is 5 years.The current cardio equipment is now 8 years old.The estimated replacement cost also reflects
trade in value on existing cardio equipment.
Personnel:
Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0
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City of Dania Beach
Capital Request Form
• Resurface Frost Park Tennis Courts(3) Basketball &Rasketball Courts
Capital Request Type r Capital Project F= Capital Purchase
Priority Project Mark Felicetty
Manager:
Department: Finance Division: 7205
Item Location: Frost Park
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $26,000 $0 $0 $0 $0 $26,000
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $0
TOTAL COST: $26,000 $0 $0 $0 $0 $26,000
• Revenue Source: General
Fund
Description Justification and Explanation)
Resurface the 3 existing tennis courts, 1 basketball court and 1 racketball court to include resurfacing racketball wall.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
r* Total $0
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City of Dania Beach
Capital Request Form
Relocation of C.W.Thomas Basketball Court •
Capital Request Type r Capital Project 17 Capital Purchase
Priority Project Mark Felicetty
Manager:
Department: Finance Division: 7203
Item Location: C.W.Thomas Park
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: . $30,000 $0 $0 $0 .$0 $30,00
Equipment( $0 $0 $0 $0 $0 $
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $0
TOTAL COST: $30,000 $0 $0 $0 $0 $30,000
Revenue Source: General •
Fund
Description Justification and Explanation)
Relocate the basketball court that was removed for the opening of NW 2nd Street
Personnel:
Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0 e
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Debt Service
Fund
Debt ServiceFund u n d
2010 2011 2012 6-month Actual to 2013 Manager
Actual Actual Budget 03-31-12 Recommended
Fund:201 Debt Service Fund
Revenue
31 -Taxes $ - $ - $ - $ - $ -
36-Miscellaneous Revenues 3,246 24,847 - 242,584 -
38-Other Sources 1,428,632 1,896,407 1,887,558 943,779 1,650,886
Revenue Totals 1,431,878 1,921,254 1,887,558 1,186,363 1,650,886
Expenditures
Department:15 Community Development
Debt Service-70 Debt Service 12,252 9,718 10,212 4,748 10,212
Department: 18 General Gov't.
Debt Service-70 Debt Service 255,544 257,360 517,728 255,825 464,342
Division:01 City Center Garage
Debt Service-70 Debt Service - 202,788 - - -
Department Total:General Gov't. 255,544 460,148 517,728 255,825 464,342
Department:21 Police Services
Debt Service-70 Debt Service 42,048 42,048 35,201 17,520 -
Department:22 Fire Rescue
Debt Service-70 Debt Service 207,300 345,083 451,621 298,156 441,848
Department:39 Public Services •
Division:06 Streets Maintenance
Debt Service 70 Debt Service 154,929 155,123 148,295 53,744 123,732
Department:72 Recreation
Division:01 Admin
30 Operating Expenditures 3,102 3,213 - 539 3,081
Debt Service-70 Debt Service 754,505 751,748 724,502 281,492 607,671
Department Total:Recreation 757,607 754,961 724,502 282,030 610,752
Expenditure Totals 1,429,681 1,767,083 1,887,559 912,023 1,650,886
Net Surplus(Deficit): $ 2,197 $ 154,172 $ - $ 274,340 $ -
•
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Water un
90 of 161
Water Utility Fund •
FY 2012-2013
Public Services
Director
(.30 FTE)
Administrative
Coordinator
(.30 FTE)
Public Services
City Engineer Superintendent Administrative
(.25 FTE) (.30 FTE) Specialist
(.30 FTE)
Utility Billing& Water Treatment Water
Collection Plant Distribution
Accounting Chief Treatment Public Works
Specialist Plant Operator(v) Supervisor
(.50 FTE)
Accounting Treatment Plant Utilities Mechanic
Technician II Operator"A" Water Distribution •
4 v-4
Administrative Treatment Plant Irrigation
Technician Operator"B" Mechanic(v)
Treatment Plant
Operator"C" (3) Meter Reader(v)
Vehicle Assignments(v)' FY 2011/12 12/13 FY 2011/12 12/13 •
Total Vehicles (v) 7 7 Staff FTE 16.95 16.95
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Water Utility Fund
Mission
To ensure the health, safety and welfare of the citizens of Dania Beach by providing a
safe and reliable water supply in accordance with all Federal, State and County
regulations.
Responsibilities
• To produce potable, safe water for all City customers
• Operate and maintain City's water treatment plant and well raw water supply
• Operate and maintain City's metering system
• Maintain storage tank and pumping station systems
Accomplishments FY 2012
• Continued with capital improvement requirements necessary to move forward with a
Comprehensive Five Year Water Capital Improvement Program
• Continued with backflow compliance program
• Printed/mailed 2011 Water Quality Report
• Completed construction of 2 MGD NANO-Filtration Water Treatment Plant
• Continued design and permitting for water main replacement on SE 2"d Avenue
• Completed design and permitting for water main replacement in west section of
Melaleuca Gardens
• Completed construction of water main replacement under Canal at NE 7th Avenue
• Completed construction of new water main at beach to marina
• Bid Proposals received for Lime Plant Rehab, Solids Handling System and
Backwash Recovery Design/Build Project
Issues
• Raw water supplies, raw water quality, water treatment, water quality and water
distribution are the most important issues now and in the near future
• Raw water volume restrictions previously implemented by the SFWMD required
investigation of alternative raw water supplies and reuse options. Now that NANO
Plant is complete and the City can treat raw water from County Wells. Additional raw
water will be purchased from Broward County. Discussions continue with City of
Hollywood for future reuse water for irrigation
• Since Bids received for Lime Plant Rehab, Solids Handling System and Backwash
Recovery Design/Build Project exceeded approved budget, initial scope of work
required now to meet Broward County Health Department requirements will be
repackaged and rebid
•
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Key Objectives FY 2013
• Update and continue with the Integrated Waterworks Capital Improvement Program.
This will assure the City the proper infrastructure required to sustain anticipated
redevelopment and also ensure environmental compliance required for the water
system.
• Continue addressing raw water supply issues and continue work at wells including
completing installation of radio frequency control.
• Continue discussions with City of Hollywood regarding reuse options
• Continue with existing plant rehab projects
• Continue water main replacement projects
•
•
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Water Fund
• 2010 2011 2012 6-month Actual 2013 Manager
Actual Actual Budget to 03-31-12 Recommended
Fund.401 Water Fund
Revenue
Department:00 Revenues
32-Permits,Fees and Special $ 153,371 $ 228,882 $ $ 19,463 $ -
33-Intergovernmental Revenue - - - -
34-Charges for Services 4,020,869 4,595,191 4,505,040 2,472,569 5,227,040
36-Miscellaneous Revenues 97,427 91,690 93,400 49,619 111,220
38-Other Sources - 2,550,000 2,866,405 2,765,440 899,215
Revenue Totals 4,271,667 7,465,763 7,464,845 5,307,091 6,237,475
Expenditures
Department: 17 Finance
10 Personal Services 142,351 220,060 201,060 104,604 216,131
30 Operating Expenditures 22,986 22,839 45,799 10,940 25,780
60 Capital Outlay - - - - -
90 Other Uses - - - - -
Department Total:Finance 165,337 242,899 246,859 115,545 241,911
Department: 33 Water Utility
Division:01 Admin
10 Personal Services 233,231 214,394 209,066 92,058 175,737
30 Operating Expenditures 146,830 209,069 110,601 49,142 108,183
60 Capital Outlay 253 - 9,552 6,151 35,000
70 Debt Service - - - - -
90 Other Uses 285,878 465,878 1,247,706 620,348 1,386,674
Division Total:Admin 666,192 889,341 1,576,925 767,699 1,705,594
Division:02 Distribution
• 10 Personal Services 481,332 514,444 719,538 333,872 694,691
30 Operating Expenditures 323,122 428,763 144,161 61,472 307,200
60 Capital Outlay 140,628 22,205 176,472 7,871 -
70 Debt Service 74,787 70,757 758,841 110,477 220,954
90 Other Uses - - - - -
Division Total:Distribution 1,019,869 1,036,169 1,799,012 513,693 1,222,845
Division:03 Water Plant
10 Personal Services 499,840 509,281 470,090 271,551 487,101
30 Operating Expenditures 804,993 1,025,387 803,624 355,257 873,112
60 Capital Outlay 28,000 (327,360) 28,975 4,100 -
70 Debt Service 83,612 90,382 - 145,047 807,712
90 Other Uses - - - - -
Division Total: Water Plant 1,416,445 1,297,691 1,302,689 775,955 2,167,925
Division:21 Nanofiltration Plant
Division Total:Nanofiltration Plant - - 874,207 589,473 -
Division:22 Water Main Looping
Division Total: Water Main Looping - - 9,513 - -
Division:24 Subaqueous Crossing
Operating Expend-30 Operating - - 4,222 3,729 -
Capital Outlay-60 Capital Outlay - 376,523 264,242 -
Division Total:Subaqueous Crossing - - 380,745 267,971 -
Division:30 Water Main-SE 2 Ave
Division Total:Water Main-SE 2 Ave - - 33,265 - -
Division:31 US1/Melaleuca Gardens
Division Total:US1/Melaleuca - - 41,630 - 899,200
Division:40 Water Plant Rehab
• Division Total: Water Plant Rehab - - 1,200,000 80,073 -
Department Total:Water Utility 3,102,506 3,223,201 7,217,986 2,994,864 5,995,564
Expenditure Totals 3,267,842 3,466,100 7,464,845 3,110,408 6,237,475
Net Surplus(Deficit): $ 1,003,825 $ 3,999,663 $ - $ 2,196,683 $ 0
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Water Fund Expenditures by Category •
$1,240,696I
20% $1,573,660
25%
$145,978
2%
■Personal Services
■Operating Expenses
■Capital Outlay
■Debt Service
■Contingency
•Interfund Transfers
$1,028,666
17% $1,314,275
21%
$934,200
15%
Total Budget $ 6,237,475
•
•
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City of Dania Beach
• Capital Request Form
Water Main Looping
Capital Request Type Pr Capital Project r Capital Purchase
Priority 2 Project Dominic Orlando
Manager:
Department: Public Services Division: Water Utilities
Item Location: Melaleuca Gardens/US-1, NW/SW 1 st Avenue
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $82,200 $0 $0 $0 $0 $82,200
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews& $0 $0 $0 $0 $0 $0
Impact Fees
Construction: $817,000 $0 $0 $0 $0 $817,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify):
$0 $0 $0 $0 $0 $0
TOTAL COST: $899,200 $0 $0 $0 $0 $899,200
• Revenue Source: Loan
Description Justification and Explanation)
2008 Projects:Connection to Melaleuca Gardens Construction$306,777.20, Engineering$36,174:Done
2013 Project: US 1 Corridor(NW/SW 1 st Avenue)construction estimate$605,000.00, Engineering$82,215
NE 2nd Street: construction estimate$212,000, Engineering included with NW 7th Avenue WM. City Staff will install 12"
mains in Melaleuca Gardens to address fire flow demands and 12"main in SE section to address water quality$700,000.
Remaining work will be advertised for bid in later years.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
• Total $0 in
96 of 161
Sewer Fund
Sewer Utility Fund •
FY 2012-2013
Public Services
Director
(.15 FTE)
Administrative
Coordinator
(.15 FTE)
City Engineer Public Services Administrative
(.25 FTE) Superintendent Specialist 1
(.15 FTE) (.15 FTE)
Utility Billing&
Collection
Sewer Collection
Public Works
Accounting Supervisor
Technician 11 (.20 FTE)
*Utilities Mechanic
(3)(v)
•
*One Utilities Mechanic not upgraded to Crew Leader in FY 11
Vehicle Assignments(V)* FY 2011/12 12/13
Total Vehicles (V) 3 3 FY 2011/12 12/13
* See Vehicle Schedule in Appendix Staff FTE 505 5.05
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Sewer Utility Fund
Mission
To properly dispose of sewage and wastewater in accordance with all Federal, State and
County regulations.
Responsibilities
• Ensure proper operation of sewer and wastewater systems
• Repair sewer manholes
• Operate, inspect and maintain all City's sewer lift stations
• Repair, replace or install new sewer lines as necessary
• Responsible for ongoing sewer inspections to ensure integrity of sewer system
Accomplishments FY 2012
• Continued with capital improvement requirements necessary to move forward with a
Comprehensive Five Year Wastewater Capital Improvement program
• Continued wastewater conveyance repairs citywide
• • Lift stations 4, 5, 8, 9 & 10 rehabilitation design documents ready for advertisement.
Project rescheduled to start construction in 2013 due to budget
• Completed Phase 3 of Inflow/Infiltration (1/1) Program
• Completed construction of sanitary sewer force main replacement under Dania
Canal at NE 7th Avenue
• Updated Sanitary Sewer Force Main Modeling
Issues
• Lift Station Pumps installed under Phase 1 started to fail after first year of operation
• Inflow/Infiltration both on City side and on private side
• Increasing treatment cost at City of Hollywood facility and substantial true-up cost
each year
• Treated wastewater reuse
Key Objectives FY 2013
• Update and continue with the integrated Waterworks Capital Improvement Program.
This will assure the City the proper infrastructure required to sustain anticipated
redevelopment and also ensure environmental compliance required for the
wastewater system
• Expedite future phases of Inflow/Infiltration Program
• Start construction of Sanitary Sewer Lift Stations 4, 5, 8, 9 & 10 rehabilitation
• Start design of sanitary sewer lift stations 11, 12, 13, 14 & 16
•
100 of 161
Sewer Fund
2010 2011 2012 6-month Actual 2013 Manager
Actual Actual Budget to 03-31-12 Recommended
Fund: 402 Sewer Fund
Revenue
31 -Taxes - - - - -
32-Permits,Fees and Special 19,943 75,400 - 14,863 -
33 -Intergovernmental Revenue - - - - -
34-Charges for Services 4,688,104 5,250,499 5,696,174 2,958,567 5,940,516
36-Miscellaneous Revenues 113,371 7,524 6,576 3,898 9,360
38-Other Sources 255,000 - 2,800,729 - -
Revenue Totals 5,076,418 5,333,424 8,503,479 2,977,328 5,949,876
Expenditures
Department: 17 Finance
10 Personal Services 61,477 70,849 59,768 32,488 67,556
30 Operating Expenditures 20,689 20,591 23,290 9,969 23,410
60 Capital Outlay - - - - -
Department Total: Finance 82,166 91,440 83,058 42,457 90,966
Department: 35 Sewer Utility
Division:01 Admin
10 Personal Services 136,255 125,638 127,485 56,115 104,689 •
30 Operating Expenditures 94,638 89,107 55,956 18,135 58,870
60 Capital Outlay (5,492) - - - 2,500
70 Debt Service - - - -
90 Other Uses 252,098 312,098 641,992 316,471 632,942
Division Total:Admin 477,499 526,843 825,433 390,721 799,001
Division:02 Collection
10 Personal Services 553,926 599,923 391,985 196,252 418,389
30 Operating Expenditures 3,638,982 3,692,625 3,955,444 1,464,363 4,083,451
60 Capital Outlay (24,345) 1,688 104,372 1,871 111,500
70 Debt Service 49,653 61,620 263,062 86,147 172,295
90 Other Uses - - 199,556 - 274,273
Activity Total: Sewer/Wastewater 4,218,216 4,355,856 4,914,419 1,748,633 5,059,908
Division Total: Collection 4,218,216 4,355,856 4,914,419 1,748,633 5,059,908
Division:20 Sewer I&I Improvement Program
Operating Expend-30 Operating - - 895,023 330 -
Division:21 Lift Station Improv.-Phase 2
Division :Lift Station Improv.- - - 1,400,000 - -
Division:24 Subaqueous Crossing
Operating Expend-30 Operating - - 6,620 6,620 -
Capital Outlay-60 Capital Outlay - - 378,926 213,449 -
Div.Total: Subaqueous Crossing - - 385,546 220,069 -
Department Total: Sewer Utility 4,695,715 4,882,699 8,420,421 2,359,754 5,949,876
Net Surplus(Deficit): 298,537 359,285 - 575,117 0 •
101 of 161
• Sewer Fund Expenditures by Category
$632,942 $274,273 $590,634
11%
4% 10%
$172,295
3%
$114,000
2% ■Personal Services
■Operating Expenses
■Capital Outlay
■Debt Service
■Interfund Transfers
H Contingency
$4,165,731
70%
Total Budget $ 5,949,876
•
•
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City of Dania Beach
Capital Request Form
Crane for Super Duty Truck 550
Capital Request Type r Capital Project F= Capital Purchase
Priority 4 Project Jose Urtecho
Mana er•
Department: Public Services Division: Sewer/Water/Storm/Water Plant
Item Location:
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $48,000 $0 $0 $0 $0 $48,000
Furnishings
Other(Specify):
Telemetry $0 $0 $0 $0 $0 $0
TOTAL COST: $48,000 $0 $0 $0 $0 $48,000
Revenue Source: Sewer Fund •
Description Justification and Explanation)
This crane will be able to lift large pumps at lift stations and lift high pressure service pumps at Water Plant. Replace storm
lids throught-out the City and help Public Works remove life guard stands from the beach in case of a hurricane.Also will
assist all Departments with lifting needs that require safe handling.This item was not approved by City Commission.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0 •
103 of 161
Stormwater Fund
Stormwater Utility Fund •
FY 2012-2013
Public Services
Director
10 FTE
City Engineer Public Services Administrative
(.50 FTE) Superintendent Coordinator
(.10 FTE) (.10 FTE)
Public Works Public Works Administrative
Supervisor-Street Supervisor Specialist I
(.50 FTE) (.15 FTE) (.10 FTE)
Maintenance
Worker 11
(v)
Maintenance
•
Worker 111 (2) (v)
**Maintenance
Worker 11 (v)
Two Maintenance Worker III positions not upgraded to Crew Leaders in FYI
Crew Leader downgraded to Maintenance Worker II
Vehicle Assignments(V)" FY 2011/12 12/13
Total Vehicles (V) 4 L 4 FY 2011/12 12/13 •
" See Vehicle Schedule in Appendix KtaffFTE - 5.55 5.55
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Stormwater Utility Fund
Mission
To ensure the safety of our citizens and protection of property by controlling rainwater
run-off within the City of Dania Beach
Responsibilities
• Repair emergency storm drainage pump stations and pump equipment required for
the utilities operation
• Responsible for the maintenance of all City's right-of-ways and swales
• Ensure contaminants are prevented from infiltrating the City's canals and lakes
• Routinely clean streets, catch basins, and draining lines to prevent debris blockages
• Inspect and upkeep of all headwall systems to maintain drainage efficiency
Accomplishments FY 2012
• Continued with capital improvement requirements necessary to move forward with a
Comprehensive Five Year Storm Water Capital Improvement program
• • Continued construction of SE Storm Water Drainage Improvement Project Phase 1.
• SE Storm Water Drainage Improvement Project Phase 2 being permitted. Working
with County on wetlands maintenance agreement. Construction should start end of
2012 (FY 2013)
• NW 1st Avenue storm water drainage improvements ready for bid advertisement
pending FDEP approval of SRF(moved to FY 2013)
• SW 261h Terrace storm water drainage improvements ready for permitting.
Coordinated Project with FDOT for partial funding. Construction initially scheduled to
start after SE Storm Water Drainage Improvement Project Phase 2 is complete.
Updated schedule is to start construction during 2013
• Continued investigating storm water drainage issues west of 1-95. Necessary work
will be addressed in phases following above noted projects.
• Continued addressing minor storm water drainage issues City wide, including
replacement of corroded, collapsed, and damaged piping.
Issues
• Budget and funding is an issue. Extending duration of Five Year Storm Water Capital
Improvement Program to Ten Plus Years is suggested
• Flooding complaints SE Section of City and SW Section of City West of I —95
• Permitting Requirements
• New regulations require detailed record keeping of routine maintenance. Entire
system needs to be inspected and cleaned every 10 years, minimum 10 % of the
system needs to be completed each year
• • Additional manpower will be required to address new regulations
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•
Key Objectives FY 2013
• Update and continue with the Integrated Waterworks Capital Improvement Program
This will assure the City the proper infrastructure required to sustain anticipated
redevelopment and also ensure environmental compliance required for the storm
water system
• Continue with construction of SE Storm Water Drainage Improvement Project
• Obtain funding and start construction of NW 15`Avenue Storm Water Drainage
Improvements
• Continue coordination with FDOT, finalize partial funding agreement and expedite
SW 26t' Terrace storm water drainage improvements project
• Continue to address drainage issues and complaints
•
•
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Stormwater Fund
2010 2011 2012 6-month Actual 2013 Manager
Actual Actual Budget to 03-31-12 Recommended
Fund: 403 Stormwater
Revenue
32-Permits,Fees and Special $ 1,141,481 $ 1,916,443 $ 1,941,899 $ 1,593,432 $ 1,922,040
33 - Intergovernmental Revenue - - - - -
34-Charges for Services - - - - -
36-Miscellaneous Revenues 11,000 122,490 6,700 134,063 -
38-Other Sources - - 7,653,470 - 722,250
Revenue Totals 1,152,481 2,038,933 9,602,069 1,727,495 2,644,290
Expenditures
Division: 01 Admin/Operations
10 Personal Services 443,697 479,422 713,630 322,147 648,718
30 Operating Expenditures 412,191 422,425 231,654 61,076 221,158
60 Capital Outlay (8,841) - 488,562 339,851 169,000
70 Debt Service 3,767 2,893 501,045 10,205 4,484
90 Other Uses 66,004 75,000 408,699 203,843 878,680
• Division Total: Admin/Operations 916,818 979,740 2,343,590 937,122 1,922,040
Division: 12 SE Stormwater Phase I
Operating Expend-30 Operating - - 56,278 4,329 -
Capital Outlay-60 Capital Outlay - - 1,659,574 - -
Division Total: SE Stormwater Phase - - 1,715,852 4,329 -
Division: 13 SE Stormwater Phase lI
Division Total: SE Stormwater Phase - - 5,496,775 - -
Division: 28 SW 26 Terr Stormwater
Division Total: SW 26 Terr - - 45,852 - -
Division:29 SW 31st-32nd St.
SW 31st-32nd St Project w/FDOT 722,250
Expenditure Total 916,818 979,740 9,602,069 941,451 2,644,290
Net Surplus(Deficit): $ 235,663 $ 1,059,194 $ $ 786,045 $ -
•
108 of 161
Stormwater Fund by Category •
$407,685 $648,718
15% 25%
■Personal Services
■Operating Expenses
$47 ■Capital Outlay
18
■Debt Service
$221,158
8% ■Contingency
$4,484 ■Interfund Transfers
0%
$891,250
34%
Total Budget $ 2,644,290
•
•
109 of 161
City of Dania Beach
Capital Request Form
Stormwater Improvements Existing Facilities
pital Request Type t- Capital Project Pr Capital Purchase
Priority 3 Project Ronnie S. Navarro
Manager:Department: Public Services Division: Stormwater
Item Location: City Wide
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $20,000 $20,000 $20,000 $20,000 $20,000 $80,000
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits, Plan Reviews& $0 $0 $0 $0 $0 $0
Impact Fees
Construction: $125,000 $132,500 $145,750 $167,613 $201,135 $570,863
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $145,000 $152,500 $165,750 $187,613 $221,135 $650,863
venue Source: STW
Description Justification and Explanation)
Provide annual maintenance allocation for repairs to catch basins, grates, piping, infiltration galleries, etc. Note: City needs
to do western Stormwater studies to identify flood-prone areas and solutions for same. Areas will be addressed in phases.
Some of this work can be done in-house with City Staff.
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
tevenue/Other:
al $0
110 of 161
City of Dania Beach
Capital Request Form •
SW 26th Terrace,SW 31st Street,SW 32nd Street&Area to South
Capital Request Type 17 Capital Project r Capital Purchase
Priority 1 Project Ronnie S. Navarro
Manager:
Department: Public Services Division: Stormwater
Item Location: SW 26th Terrace, SW 31st Street, SW 32nd Street&Area to South
Fiscal Year FY 13 FY 14 FY 15 FY 16 FY 17 Total
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $47,250 $0 $0 $0 $0 $47,250
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Permits,Plan Reviews $0 $0 $0 $0 $0 $0
&Impact Fees
Construction: $675,000 $0 $0 $0 $0 $675,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $722,250 $0 $0 $0 $0 $722,250
Revenue Source: STW Funds •
Description Justification and Explanation)
The City received several flooding complaints in the area. During rain events truck deliveries and access to certain
businesses were not possible.This project is needed to allow access and deliveries to businesses in the area. FDOT is
working on an area wide flooding problem in adjacent areas to the North, East&West of SW 32nd Street. Initial Design
Progress Meeting was held 3/31/2010 at Public Services and representatives from FDOT attended. During May 11,2011
CIP workshop it was determined to delay this work until 2013. Follow-up meetings were held during 2012 with FDOT. FDOT
has agreed to assist with funding,agreement will need to be negotiated. Funding from FDOT is anticipated to be 40%-50%
of projected cost of$1,444,500.00
Descriptive:
Personnel:
Operating:
'H1
Replacement Year:
Cost:
Revenue/Other:
Total $0
111 of 161
Marina Fund
Westrec Marinas
The Dania Beach Marina •
2012 - 2013 Budget Commentary
Current Financial
When Westrec began managing the Dania Beach Marina (October of 2010), there were
19 vessels in slip inventory paying a total of$8,066.02 per month. Since that time, Westrec has
grown the occupancy significantly and currently averages some 50 vessels in inventory with a
monthly billing of$23,991,41. These vessels are paying the City mandated fees of$350.00 per
month for a floating dock slip or$575.00 per month for a fixed dock slip.
Marina Renovation Project Impact
The City of Dania Beach is scheduled to begin major renovations to the Marina in
October 2012. This project will essentially demolish the existing marina and replace all with a
new state of the art facility. The plans include replacing the existing seawalls, dredging the
entire marina basin, and replacing all slips(fixed and floating)with new concrete floating docks.
The dock improvements will include new electric, plumbing, and sanitary pump-out stations.
The plans will provide for an increase of 28 new slips (increasing from the 92 existing to 120).
The upland improvements to the Marina will include the installation of a fish cleaning station,
building a new Dockmaster's Office complete with a customer lounge, new restroom and
laundry facilities. It will also provide for a new pavilion with picnic tables and BBQ grills for •
marina customers and their guests.
Westrec anticipates this renovation project will greatly impact revenues throughout the
demolition and construction period. For the purposes of the 2012-2013 Budget, we have
estimated the loss in revenue based on the phases of construction we anticipate to take place.
In the Budget, Westrec assumed that the first phase will consist of removal and replacement of
the floating docks, and have featured the initial loss of that revenue accordingly. When this
Phase 1 is complete, we plan to move the boats that were located in the fixed docks down into
the new floating concrete slips. We utilized a 12 month total construction timeline for the
renovation of the Marina for Budget purposes only, as we are aware that various contingencies
can impact the project's completion.
This revenue loss due to construction, (making only half of the Marina usable at best)
will decrease overall income in the projected 2012-2013 Annual Budget. The current$350
monthly charge for the existing Floating Docks will no longer exist once the first phase of
construction is underway. This will be replaced with a new increased rate schedule, which will
be determined by the City of Dania Beach when the renovation project is closer to completion.
In the interim, the existing Fixed Dock customers who relocate to the new slips will continue to
be charged a monthly rate of$575 during the renovation of the Marina.
1 •
113 of 161
Marketing
• Westrec through its network of area properties and the Dania Beach Marina's
Dockmaster, Frank Arcuri, will distribute updated information and marketing materials about the
renovated Marina as the project progresses. This will include the future Quarterdeck
Restaurant at the pier, and the revitalization of the City's waterfront and beach area to attract
both new and old customers. This marketing plan will include the cross marketing of these
areas for the purpose of attracting potential customers, regaining customers who may have
dropped off in the past, with a goal to increase referral business. Through these efforts we will
also work and provide incentives to maintain our existing customers throughout the construction
process and provide continued personalized customer service to these boat owners and their
guests.
Once the renovation is complete, our existing marketing materials will be replaced and
updated to reflect the renovations and additions. The marketing of the new Marina and
surrounding facilities will be completed online(through websites and blogs) as well as through
Westrec's other various advertising and marketing venues, which include, but are not limited to,
networking events, boat shows, and distribution of print material (magazines, flyers, etc.) and
by word of mouth through our local marinas to boat captains and owners alike.
2
114 of 161
Marina Fund
2010 2011 2012 6-month Actual 2013 Manager
Actual Actual Budget to 03-31-12 Recommended
Fund: 105 Marina Fund
Revenue
Department:00 Revenues
36-Miscellaneous Revenues $172,937 $187,483 $207,832 $127,912 $224,042
38-Other Sources - - 162,470 75,000 53,699
Revenue Totals 172,937 187,483 370,302 202,912 277,741
Expenditures
Dept:72 Recreation-09 Marina
10 Personal Services 27,361 1,844 - - -
30 Operating Expenditures 331,941 284,365 253,664 123,818 173,573
60 Capital Outlay - 6,671 12,470 3,600 -
90 Other Uses 34,512 34,512 104,168 52,084 104,168
Expenditure Total 393,814 327,392 370,302 179,502 277,741
Net Surplus(Deficit): $ (220,877) $ (139,909) $ - $ 23,410 $ -
115 of 161
Parking Fund
•
Parking Fund
FY 2012-2013
Community Development:
Code Compliance
*Lead Code Inspector
(.50 FTE)(v)
*Crew Leader f Parking ***Code Compliance
Worcement Specialist Inspector
(v-2) (.50 FTE)(v-2)
*Split Lead Code Inspector position 50/50 between Code & the Parking Fund
"Eliminate Crew Leader/ Parking Enforcement Specialist
***Create Code Compliance Inspector Position to be split 50/50 between Code & the
Parking Fund
Vehicle Assignments* FY 2011/12 12/13
Code Compliance 1 3
Parking 2 0 FY 2011/12 12/13 •
Total Vehicles 3 3
* See Vehicle Schedule in Appendix Staff FTE 1 10 1
117 of 161
Parking Fund
2010 2011 2012 6-month Actual 2013 Manager
Actual Actual Budget to 03-31-12 Recommended
Fund: 404 Parking Enterprise
Revenue
Department:00 Revenues
34-Charges for Services $0 $576,261 $575,000 $269,006 $600,000
35 -Judgments,Fines,and Forfeits - 47,689 50,000 17,013 40,000
36-Miscellaneous Revenues - - - -
38-Other Sources 10,000 4,000 105,227 - -
Revenue Totals 10,000 627,950 730,227 286,019 640,000
Expenditures
Division:02 Beach
10 Personal Services - 134,887 118,140 58,689 103,712
30 Operating Expenditures - 8,411 13,400 11,555 31,288
60 Capital Outlay - 12,215 12,500 3,049 25,000
90 Other Uses - 1,184 427,670 226,035 373,944
Division Total: Beach - 156,697 571,710 299,329 533,944
Division: 03 City Center Garage
• 10 Personal Services 13,496 - - -
30 Operating Expenditures 2,791 50,488 143,749 14,627 106,056
60 Capital Outlay - 260,573 - - -
Division Total: City Center 2,791 324,558 143,749 14,627 106,056
Division:04 Garage Parking/Storage
60 Capital Outlay - - 14,768 13,217 -
Total Expenditures 2,791 481,254 730,227 327,172 640,000
Net Surplus(Deficit): $ 7,209 $ 146,696 $ - $ (41,153) $ -
•
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•
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119 of 161
■
ier Fund
120 of 161
Pier Fund 0
2012 6-month Actual 2013 Manager
2010 Actual 2011 Actual Budget to 03-31-12 Recommended
Fund: 405 Pier Operation Fund
Revenue
36-Miscellaneous Revenues - 93,848 392,000 169,597 344,172
38-Other Sources - - - - -
Revenue Totals - 93,848 392,000 169,597 344,172
Expenditures
Department:72 Recreation
Division: 15 Pier Operation
Activity: 572 Parks and Recreation
Operating Expend-30 Operating - 61,462 192,000 109,076 200,646
Capital Outlay-60 Capital Outlay - 1,818 - - 15,000
Other Uses-90 Other Uses - - 200,000 - 128,526
Activity Total: Parks and Recreation - 63,279 392,000 109,076 344,172
Division Total: Pier Operation - 63,279 392,000 109,076 344,172
Net Surplus(Deficit): - 30,569 - 60,521 -
•
121 of 161
Building Fund
•
Building Fund
FY 2012-2013
Community Chief Building Official
Development .......... & Permit Inspection
Director Contractor
(.25 FTE)
Building & Planning
Operations
Manager
(.50 FTE)
Building Inspector Permit Service
(v) Specialist
(2FT)
•
Administrative ' ! ! * Records
Specialist I Specialist
Change Two Administrative Technician positions are being reclassified as
one Administrative Specialist I & one Records Specialist
Vehicle Assignments` FY 2011/12 12/13
Total Vehicles 1 1 FY 2011/12 12/13 •
See Vehicle Schedule in Appendix Staff FTE - 5.75 5.75
123 of 161
•
Building Permit Fund
2011 2012 6-month Actual 2013 Manager
2010 Actual Actual Budget to 03-31-12 Recommended
Fund: 107 Building Permits
Revenue
32-Permits,Fees and Special $1,077,948 $880,376 $990,900 $771,469 $1,263,510
36-Miscellaneous Revenues 1,888 1,460 - 905 -
38-Other Sources - - 644,060 117,764 297,628
Revenue Totals 1,079,835 881,836 1,634,960 890,138 1,561,138
Expenditures
Department: 1502 Building
10 Personal Services 683,253 607,215 640,987 316,639 594,017
30 Operating Expenditures 592,467 593,213 522,426 270,993 495,574
60 Capital Outlay - - - - -
70 Debt Service - - - - -
90 Other Uses - 60,000 471,547 245,774 471,547
Total Expenditures 1,275,720 1,260,428 1,634,960 833,405 1,561,138
Net Surplus(Loss) $ (195,885) $ (378,592) $ - $ 56,733 $ -
124 of 161
•
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125 of 161
Append 'ix
126 of 161
Municipality Current Millage Proposed Millage •
Rate Rate
Cooper City 5.0526 5.077
Coral Springs 4.3939 4.394
Davie 4.8122 4.8122
Fort Lauderdale 4.1193 4.1193
Hallandale Beach 5.9000 5.9000
Lauderhill 6.8198 7.4198
Margate 7.7500 7.7500
Miramar 6.4654 6.4654
Oakland Park 6.0138 6.9854
Plantation 4.6142 4.6142
Pompano Beach 4.7027 5.4700
Sunrise 6.0543 6.0543
FY 2013 Proposed Millage
9.000 -
8. 80 - - -
6. 000
443. 80 --
2. 00
0. 80 •
Q & <tp Jam �X
•
127 of 161
Municipality Current Fire Proposed Fire
• Assessment Assessment
Broward County
Coconut Creek 130.88 130.88
Cooper City 1 208.50 161.28
Coral Springs 128.77 138.19
Davie 130.00 130.00
Deerfield Beach 135.00 135.00
Fort Lauderdale 135.00 153.00
Hallandale Beach 125.00 145.00
Hollywood 189.00 189.00
Lauderdale Lakes 197.66 197.66
Lauderdale-By-The-Sea 130.00 130.00
Lauderhill 365.00 365.00
Miramar 197.00 304.00
North Lauderdale 169.00 169.00
Oakland Park 167.00 167.00
Parkland 210.00 225.00
Pembroke Pines 235.44 235.44
Pompano Beach 111.00 121.00
Southwest Ranches 442.51 442.51
Sunrise 139.50 169.50
Tamarac 265.00 265.00
• West Park 350.00 350.00
Weston 328.34 328.34
Wilton Manors 128.84 144.36
FY 2013 Proposed Fire Assessments
501
450
400
350
300250
;r„a
200
150 n
10 5 n I
0 L
0
,\ e "A , 0r i�e or o or `a e 0 �aQ oc S eeS 5 e�p� S
�
,o
�
0""S
e G ac o 0 o a O o0 Se Cc �
G e, S0 0 0 4 6 e a 0 e � C6Loc` 09 �a a Q 0� o c
0 � o \.o
00 C, Go 0 \o O Oe e
G0 QQO•
128 of 161
Municipality
Current •
Stormwater
Lauderdale Lakes 144.00
Lauderhill 168.74
Lighthouse Point 60.00
Oakland Park 72.00
Plantation i 137.42
FY 2013 Proposed Stormwater
180
160
140
120
100 - -
80 -
60 -
40
20
0 - -A-J�
ao<$ Q61 QQ� Q\1� •
0
•
129 of 161
CERTIFICATION OF VOTED DEBT MILLAGE DR-420DERT
R.6/10
INF• OF ART!EVE Rule 12DER tive 11 Code
Florida Administrative Code
Eff.05/11
Year: 2012 County: Broward
Principal Authority: Taxing Authority:
City of Dania Beach City of Dania Beach
Levy Description
Voted Debt Millage
SECTION I:COMPLETED BY PROPERTY APPRAISER
1. Current year taxable value of real property for operating purposes $ (1)
2. Current year taxable value of personal property for operating purposes $ (2)
3. Current year taxable value of centrally assessed property for operating purposes $ (3)
4. Current year gross taxable value for operating purposes (Line I plus Line 2 plus tine 3) $ 2,575,272,652 (4)
Property Appraiser Certification II certify the taxable values above are correct to the best of my knowledge.
SIGN HERE Signature of Property Appraiser: Date
SECTION II:COMPLETED BY TAXING AUTHORITY
5. Current year proposed voted debt millage rate .2680 per$1,000 (5)
Current year proposed millage voted for 2 years or less under s.9(b)Article Vil,State
6' Constitution per$1,000 (6)
Taxing Authority Certification I certify the proposed millages and rates are correct to the best of my knowledge.
S Signature of Chief Administrative Officer: Date
G Title: Contact Name and Contact Title:
N
Robert Baldwin,City Manager Mark Bates,Finance Director
E Mailing Address: Physical Address:
R 100 W.Dania Beach Blvd 100 W.Dania Beach Blvd,Dania Beach,FL 33004
E City,State,Zip: Phone Number: Fax Number:
Dania Beach,FL 33004 954-924-6800 954-922-5619
INSTRUCTIONS'
Property appraisers must complete and sign Section I of this form with the DR-420, Certification of Taxable Value,and DR-420S,
Certification of School Taxable Value,and provide it to all taxing authorities levying a
-Voted debt service millage levied under Section 12,Article VI of the State Constitution or
-Millage voted for two years or less under s.9(b),Article VII of the State Constitution
Section 1: Property Appraiser Section II: Taxing Authority
Use a separate DR-420DEBT for each voted debt service millage that's levied Each taxing authority levying a voted debt service millage requiring this form
by a taxing authority, The property appraiser should check the Yes box on must provide the proposed voted debt millage rate on Line 5.
Line 9 of DR-420,Certification of Taxable Value,or Line 8 of DR-420S, If a DR-420DEBT wasn't received for any
Certification of School Taxable Value. The property appraiser should provide -Voted debt service millages or
the levy description and complete Section I,Lines 1 through 4 of this form,for -Millages voted for two years or less
each voted debt service millage levied. contact the property appraiser as soon as possible and request a
Enter only taxable values that apply to the voted debt service millage DR-420DEST.
indicated. Sign,date,and return the form to your property appraiser with the
Sign,date,and forward the form to the taxing authority with the DR-420. DR-420 or DR-420S.
All forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trimm@x.htmi
130 of 161
DR-420
CERTIFICATION OF TAXABLE VALUE R.6/11
Rule 12DER11
DEPARTMENT Florida Administrative
OF REVENUE Eff.
Year: 2012 County: Broward
Principal Authority: Taxing Authority
City of Dania Beach City of Dania Beach
SECTION I: COMPLETED BY PROPERTY APPRAISER
1. Current year taxable value of real property for operating purposes $ (1)
2. Current year taxable value of personal property for operating purposes $ (2)
3. Current year taxable value of centrally assessed property for operating purposes $ (3)
4. Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $ 2,575,272,652 (4)
Current year net new taxable value (Add new construction,additions,rehabilitative
5. improvements increasing assessed value by at least 100%,annexations,and tangible $ 8,279,050 (5)
personal property value over 115%of the previous year's value.Subtract deletions.)
6. Current year adjusted taxable value (Line 4 minus Line 5) $ 2,566,993,602 (6)
7. Prior year FINAL gross taxable value from prior year applicable Form DR-403 series $ 2,570,548,963 (7)
8'
Does the taxing authority include tax increment financing areas?If yes,enter number YES NO Q Number (8)
of worksheets(DR-420TIF)attached. If none,enter 0
Does the taxing authority levy a voted debt service millage or a millage voted for 2 Number
9. years or less under s.9(b),Article VII,State Constitution?If yes,enter the number of ( ] YES [] NO (9
DR-420DEBT,Certification of Voted Debt Millage forms attached.If none,enter 0
Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.
SIGN Signature of Property Appraiser : Date
HERE
SECTION 11 : COMPLETED BY TAXING AUTHORITY
If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and
possibly lose its millage levy privilege for the tax year.If any line is not applicable,enter -0-.
10. Prior year operating millage levy(If prior year millage was adjusted then use adjusted 5.9998 per$1,000 (10)
millage from Form DR-422)
11. Prior year ad valorem proceeds (Line 7 multiplied by Line 10,divided by 1,000) $ 15,422,780 (11)
12 Amount,if any,paid or applied in prior year as a consequence of an obligation measured by a $ (12)
dedicated incrementvalue (Sum of either Lines 6cor Line 7a for all DR-420TIFforms)
13. Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) $ 15,422,780 (13)
14. Dedicated increment value,if any (Sum of either Line 6bor Line 7e for al/DR-420TIFforms) $ (14)
15. Adjusted current year taxable value (Line 6 minus Line 14) $ 2,566,993,602 (15)
16. Current year rolled-back rate (Line 13 divided by Line 15,multiplied by 1,000) 6.0081 per$1000 (16)
17. Current year proposed operating millage rate 5.9998 per$1000 (17)
Total taxes to be levied at proposed millage rate (Line 17multiplied by Line 4,divided (18)
18. by 1,000) $ 15,451,121
Continued on page 2
131 of 161
DR-420
R.6/11
Page 2
19. TYPE of principal authority (check one) ❑ County ❑ Independent Special District (19)
•
❑ Municipality ❑ Water Management District
Applicable taxing authority(check one) ❑� Principal Authority ❑ Dependent Special District
20. (20)
❑ MSTU ❑ Water Management District Basin
21. Is millage levied in more than one county?(check one) ❑ Yes ❑✓ No (21)
DEPENDENT SPECIAL DISTRICTS AND M§fTUUsT:1. ', STOP HERE-SIGN AND SUBMIT
22. Enter the total ad valorem proceeds of the principal authority,all dependent special $ 15,422,780 (22)
districts,and MSTUs at rolled-back rate. (Total of Line 13 from all DR-420 forms)
23• Current year aggregate rolled-back rate(Line 22 divided by Line 15,multiplied by 7,000) 6.0081 per$1,000 (23)
24. Current year aggregate rolled-back taxes(Line 4 multiplied by Line 23,divided by 7,000) $ 15,472,496 (24)
Enter total of all operating ad valorem taxes proposed to be levied by the principal
25• taxing authority,all dependent districts,and MSTUs,if any.(Total of Line 18 from all $ 15,451,121 (25)
DR-420 forms)
26 Currentyear proposed aggregate millage rate(Line 25 divided by Line4,multiplied 5.9998 per$1,000 (26)
by 1,000)
27 Current year proposed rate as a percent change of rolled-back rate(Line 26 divided by -0.14% (27)
• Line 23,minus 1,multiplied by 100)
First public Date: Time: Place
budget hearing 09/12/2012 6:00 100 West Dania Beach Blvd,Dania Beach FL,33004
1 certify the millages and rates are correct to the best of my knowledge.
Taxing Authority Certification The millages comply with the provisions of s.200.065 and the provisions of
either s.200.071 or s.200.081,F.S.
S Signature of Chief Administrative Officer : Date
G 09-12-2012
N Title Contact Name and Contact Title:
H Robert Baldwin,City Manager Mark Bates,Finance Director
E Mailing Address: Physical Address:
R 100 W.Dania Beach Blvd 100 W.Dania Beach Blvd
E
City,State,Zip: Phone Number: Fax Number
Dania Beach,FL,33004 954-924-6800 954-922-5619
•
Instructions on page 3
132 of 161
Fund Descriptions
•
Governmental accounting systems should be organized and operated on a fund
basis. Individual resources are allocated to, and accounted for, in separate
accounting entities — identified as funds— based upon the purposes for which
they are to be spent and the means by which spending activities are legally
controlled.
Governmental units should establish and maintain those funds required by law
and for sound financial administration. Only the minimum number of funds
consistent with legal operating requirements should be established because
unnecessary funds result in inflexibility, undue complexity, and inefficient
financial administration.
Individual funds are classified into three broad categories: Government,
Proprietary, and Fiduciary.
Governmental Fund Types
Governmental Fund Types are subdivided into four sections: General Fund,
Special Revenue Funds, Capital Projects Funds, and Debt Service Funds.
General Fund-Accounts for all financial resources, except those required to be •
accounted for in another fund. The General Fund of a government unit serves as
the primary reporting vehicle for current government operations. The General
Fund, by definition, accounts for all current financial resources not required by
law or administrative action to be accounted for in another fund. The major
sources of revenue for the General Fund include: ad valorem taxes, franchise
taxes, and intergovernmental revenues. The major departments funded here are
administrative: Mayor and City Commission, City Manager, City Attorney, City
Clerk, Finance, Human Resources, Community Development, Fire Rescue
Services, Public Safety, Parks and Recreation, and Public Services. This Fund
also captures and reports all financial activities of the Marina Fund and Self
Insured Health Fund in the annual year-end audited financial statements.
Special Revenue Funds-Accounts for the proceeds of specific revenue sources
that are legally restricted to expenditure for specified purposes. The City of Dania
Beach operates several Special Revenue Funds including the following:
Tree Preservation Fund
There is created to account for the acceptance and disbursement of the
replacement fees paid to the City as part of tree removal licenses. This
fund shall solely be used for the planting of trees in the city and any other
ancillary costs associated with planting of trees.
•
133 of 161
Fund Descriptions (coat.)
•
Grant Fund
The Grants Fund is a special revenue fund created to properly account for
grant activity in the City. The purpose of the fund is to allow better control
over grant monies in order to prevent potential incidents of noncompliance
with grantor requirements. The fund also helps to prevent potential
penalties related to noncompliance with the Single Audit Act.
Perpetual Care Fund
The City owns and operates to cemeteries and a mausoleum. This fund is
created to account for revenue and expenses related to the operation and
ongoing maintenance of the cemetery and mausoleum.
Building Fund
Effective October 1, 2009, the City has created a special revenue fund to
account for revenue and expenses related to the building division
operations. This fund is due to Florida Statute requirements that any funds
collected from building permit fees be used for the operations of the
Building Division. This Division is responsible for the health, safety, and
• welfare of the citizens through permitting and inspections of all
constructions including new, remodel, additions and repairs of all
properties, both commercial and residential.
Debt Service Funds-Accounts for the accumulation of resources for, and the
payment of, general long-term debt principle and interest.
Capital Projects Funds-Accounts for financial resources to be used for the
acquisition or construction of major capital facilities.
Community Redevelopment Agency—Accounts for the financial resources to
be used for development, redevelopment, and economic development of the City
of Dania Beach. This Agency is not a traditional CRA and does not receive Tax
Increment Revenue.. Funding for the Agency is derived from contributions from
the General Fund.
Proprietary Fund Types
Proprietary Fund Types are subdivided into two sections: Enterprise Funds and
Internal Service Funds.
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Fund Descriptions (cone)
Enterprise Funds-Accounts for operations (a) that are financed and operated in •
a manner similar to private business enterprises—where the intent of the
governing body is that the costs of providing goods or services to the general
public on a continuing basis be financed or recovered determination of revenues
earned, expenses incurred, and/or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other
purposes. The City has five Enterprise Funds: Water, Sewer, Stormwater
Parking and Pier.
Internal Service Funds-Accounts for the financing of goods or services
provided by one department or agency to other departments or agencies of the
governmental units, on a cost reimbursement basis. The City does not presently
use Internal Service Funds.
Fiduciary Fund Types
The Fiduciary Fund Type consists of trust and agency funds.
Trust and Agency Funds-Accounts for assets held by a governmental unit in a
trustee capacity or as an agent for individuals, private organizations, other •
governmental units, and/or other trust funds.
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CITY OF DANIA BEACH
• FINANCE DEPARTMENT
4VP0 . MEMORANDUM
TO: Honorable Mayor and Commissioners
FROM`. Robert Baldwin, City Manager
By: Mark Bates, Finance Director
DATE: August 1, 2012
SUBJECT: Consideration of 2012/13 Preliminary Assessments and Ad Valorem Tax Rates:
The City of Dania Beach continues to strategically address economic and financial impacts being
experienced by our area, State and Nation. The City is also continuing its commitment to public
service,needed infrastructure improvements, neighborhood enhancement, business
redevelopment and quality of life. The Manager's Recommended Budget for the coming 2012/13
year reflects a reasoned balance between service delivery and financial sustainability in this
slowly improving economic climate. The next two months will provide the Commission time to
explore,understand,prioritize and adjust the recommendations that are contained in the
• Manager's Recommended Budget.
At our meeting tonight,Resolutions have been prepared to establish"Tentative"and
"Preliminary"rates in the following areas:
Property Taxes:
1. a. Ad Valorem Property Tax—maintain the existing operating rate of 5.9998 mils
b. Debt Service Tax Rate—annual voter-approved loan repayments 0.2680 mils
Non Ad Valorem Assessments:
2. Residential Solid Waste— "Preliminary"rate $271.68 yr. (from$269.40)
3. Fire Assessment— "Preliminary"rate(single family) $128.42 yr. (no chg)
4. Stormwater Assessment— "Preliminary" rate $ 40.00 yr. (no chg)
Approval of the tentative tax and"Preliminary"rates noted above establishes the maximum level
of each respective item. These rates will be considered at our City's required Public Hearings in
September with the first hearing scheduled for Wednesday September 12th at 6:00 p.m. at Dania
Beach City Hall.
Property Taxes:
City Property tax rate is currently 5.9998 mils. The City's total annual tax receipts from City
property owners have continued to decline for several years. This cumulative financial impact
• presents a challenge to the City's long-term financial condition and through this,to the City's
long-term goals and vision.
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The Recommended Budget reflects consideration and approval for maintaining the City's existing is
property tax rate at 5.9998 mils. The "rolled back"rate would actually increase the
operating millage due to a continuing but small decline in property values again this year. As
noted above, City tax revenues have declined significantly since 2008. The positive impact of
new commercial construction and neighborhood improvement projects has helped to mitigate this
decline somewhat and a stabilization of property values is hoped for in coming years.
Assessments:
Residential Solid Waste Assessment-The"Preliminary"rate reflects an annual total of
$271.68. This is an increase of$2.28 yr.—reflecting a+2.5%CPI increase to the original
October 2010 contract- as provided for in our agreement with Waste Management. The
current annual residential solid waste assessment rate is $269.40.
Fire Assessment—The Administration recommends no change to the City's annual Fire
assessment rate (residential= $128.42 yr.). The City borrowed over$2 million to acquire
new ladder truck equipment that continued improvement in City Fire/Rescue services in 2010.
Repayment of these loans, coupled the addition of nine new firefighter positions, is funded by
the City's Fire Assessment rate.
Stormwater Assessment-The Administration recommends no change to the City present
annual Stormwater assessment rate. The current$40 annual residential rate provides for
annual maintenance operations of the Stormwater Utility and plans for substantial
infrastructure improvements being planned in the immediate future for the City's Southeast •
area. The Stormwater infrastructure improvements plan for State Revolving Fund loans to
pay for capital construction. Repayment of these loans requires annual debt repayments that
are paid by the Stormwater Assessment rate.
•
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• RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND
SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED
MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR
2012-13 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT
MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A
PUBLIC HEARING WHEN OBJECTIONS MAY BE HEARD AND
QUESTIONS CONCERNING SAME WILL BE ANSWERED; PROVIDING
FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the City Charter(Part VII,Article 1, Section 2) of the City of Dania Beach,
Florida and state law (Florida Statutes, Section 200.065) require that the City Commission shall,
by resolution, adopt an annual budget, determine the amount of millage necessary to be levied
and publish the budget so adopted, together with a notice stating the time and place where
objections may be be heard; and
WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared and
submitted to the City Commission an annual report covering the operation of the City and has set
• forth in it an estimate of the expenditures and revenues of the City for the ensuing year,
beginning October 1, 2012, and ending September 30, 2013,with sufficient copies of such report
and estimate being on file in the office of the City Clerk so that any interested party may obtain
copies upon request; and
WHEREAS,pursuant to the referendum approved by the voters of the City in the March
2005 General Election, the issuance of General Obligation bonds in an amount not to exceed
$10,300,000.00 was authorized; and
WHEREAS, the City has issued General Obligation Bonds in the total amount of
$10,300,000.00, and the City will be levying a debt millage equal to 0.2680 mills towards the
payment of principal and interest; and
WHEREAS, the City Manager has presented to the City Commission detailed
information supporting such estimate, affording the City Commission a comprehensive
understanding of the City Government for the ensuing period, including expenditures for
corresponding items during the last two fiscal years and increase and decrease demands for the
ensuing year as compared with corresponding appropriations for the last fiscal year; and
•
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WHEREAS, the City Commission has met and carefully considered such annual report •
and estimate for the ensuing year and has determined and fixed the amount necessary to carry on
the government of the City for the ensuing year and has prepared a tentative budget setting forth
the amounts necessary to be raised for the various departments of the City and has appropriated
such amounts to the various departments of the City considering the applicable funds on hand
and the estimated departmental revenues; and
WHEREAS, the City Commission has determined that in order to produce a sufficient
sum to fund such tentative budget, it is recommended that a provisional millage of 5.9998 be
levied against ad valorem valuation of property subject to taxation in the City of Dania Beach;
and
WHEREAS, the "rolled back rate" as computed in accordance with the provisions of
Section 200.065(1), Florida Statutes, is 6.0081 mills; and
WHEREAS,the proposed millage reflects no change to the rolled-back rate;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the proposed tentative operating millage necessary to be levied •
against ad valorem valuation of property subject to taxation in the City of Dania Beach to
produce a sufficient sum,which,together with departmental revenue,will be adequate to pay the
appropriations made in the tentative budget,is as follows:
FOR OPERATING BUDGET:
(GENERAL MUNICIPAL MILLAGE) 5.9998 MILLS
Section 2. That the proposed millage rate is a 0.14.% decrease from the rolled back
rate as computed in accordance with the provisions of Section 200.065(1), Florida Statutes.
Section 3. That the voted debt service millage rate is 0.2680 mills as established in
accordance with the provisions of law pursuant to Chapter 200, Florida Statutes.
Section 4. That the City's aggregate tentative millage rate is 6.2678 Mills (a
combined total millage of 5.9998 Mills for operating and 0.2680 Mills for debt service).
Section 5. That the City Commission of the City of Dania Beach will meet in the
City Commission Room in the City Hall (100 West Dania Beach Boulevard, Dania Beach,
Florida) on Wednesday, September 12, 2011, at 6:00 p.m. for the purpose of considering and
adopting the above stated millage rate and answering questions concerning same. The City •
2 RESOLUTION NO.2012-
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• Manager shall specify the purposes for which ad valorem tax revenues are being increased, if
any, over the "rolled back rate". A notice of this public hearing shall be published in strict
compliance with the provisions of Section 200.065(2) (d) and Section 200.065(3), Florida
Statutes.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall take effect and be in force immediately upon its
passage and adoption.
PASSED AND ADOPTED on July 25, 2012.
ATTEST:
LOUISE STILSON, CMC PATRICIA FLURY
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
•
THOMAS J.ANSBRO
CITY ATTORNEY
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RESOLUTION NO.2012- •
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE
SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA
BEACH, FLORIDA; ESTABLISHING THE "NOT TO EXCEED"
ASSESSMENT RATE FOR FIRE RESCUE ASSESSMENTS FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2012; DIRECTING THE
PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING
A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF
SUCH HEARING; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in July of 1996, the City of Dania Beach implemented a recurring annual
Fire Rescue Special Assessment Program to provide a portion of the funding for the City's fire
rescue services and facilities with the adoption of Ordinance No. 10-96, and imposed fire rescue
assessments for Fiscal Year 1997-1998 with the adoption of Resolution Nos. 63-96 and 72-96;
and
WHEREAS, pursuant to Ordinance No. 10-96, the reimposition of fire rescue
assessments for Fiscal Year 2012-2013 requires certain processes such as the preparation of the •
Assessment Roll;and
WHEREAS, annually a Preliminary Rate Resolution describing the method of assessing
fire rescue costs against assessed property located within the City, directing the preparation of an
Assessment Roll, authorizing a public hearing and directing the provision of notice of such
hearing is required by an ordinance originally enacted as Ordinance No. 10-96 for the
reimposition of the fire rescue assessments; and
WHEREAS, the City Administration has engaged a rate consulting firm to analyze and
reasonably adjust the City's assessment allocations based on more recent emergency response
call data; and
WHEREAS,the City Commission of the City of Dania Beach, Florida, deems it to be in
the best interest of the citizens and residents of the City of Dania Beach to adopt this Preliminary
Rate Resolution;
NOW,THEREFORE BE IT RESOLVED BY THE CITY COMMISSION F O THE
CITY OF DANIA BEACH,FLORIDA:
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• Section 1. Authority. That this Resolution is adopted pursuant to the provisions of
the Fire Rescue Assessment Ordinance(Ordinance No. 10-96);the Initial Assessment Resolution
(Resolution No. 63-96); the Final Assessment Resolution (Resolution No. 72-96); the Annual
Rate Resolution for Fiscal Year commencing October 1, 1998 (Resolution No. 130-97); and
Sections 166.021 and 166.041,Florida Statutes,and other applicable provisions of law.
Section 2. Purpose and Definitions. That this Resolution constitutes the
Preliminary Rate Resolution as defined in the Ordinance which initiates the annual process for
updating the Assessment Roll and directs the reimposition of Fire Rescue Assessments for the
Fiscal Year beginning October 1,2012. All capitalized words and terms not otherwise defined in
this Resolution shall have the meanings set forth in the Ordinance, the Initial Assessment
Resolution and the Final Assessment Resolution. Unless the context indicates otherwise, words
using the singular number include the plural number, and vice versa:
(a) "Demand Percentage" means the percentage of demand for fire rescue services,
facilities, or programs attributable to each Property Use Category determined by analyzing the
historical demand for fire rescue services as reflected in the Fire Rescue Incident Reports in the
• State Database, and under the methodology described in Section 6 of this Preliminary Rate
Resolution.
(b) 'Emergency Medical Services" mean those services recorded in Incident Reports that
assign a "type of situation found code" that begins with the numeral 3. The "type of situation
found codes" are attached as Appendix A.
(c) 'Emergency Medical Services Cost" mean the amount, other than first response
medical rescue services, determined by the City Commission that is associated with Emergency
Medical Services.
(d) "Fire Rescue Assessed Cost" means:
(1) the amount determined by the City Commission to be assessed in any
Fiscal Year to fund any or all portions of the costs of the provision of fire rescue services,
facilities, or programs, which provide a special benefit to Assessed Property and shall include,
but not be limited to, the following components: (A) the cost of physical construction,
reconstruction or completion of any required facility or improvement; (B) the costs incurred in
any required acquisition or purchase; (C) the cost of all labor, materials, machinery, and
equipment; (D)the cost of fuel, parts, supplies, maintenance, repairs, and utilities; (E)the cost of
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computer services, data processing, and communications; (F) the cost of all lands and interest in •
them, including leases, property rights, easements, and franchises of any nature whatsoever; (G)
the cost of any indemnity or surety bonds and premiums for insurance; (H) the cost of salaries,
volunteer pay, Workers' Compensation insurance, or other employment benefits; (I) the cost of
uniforms, training, travel, and per diem; (J) the cost of construction plans and specifications,
surveys and estimates of costs; (K) the cost of engineering, financial, legal, and other
professional services; (L) the costs of compliance with any contracts or agreements entered into
by the City to provide fire rescue services; (M) all costs associated with the structure,
implementation, collection, and enforcement of the Fire Rescue Assessments, including any
service charges of the Tax Collector or Property Appraiser, and amounts necessary to off-set
discounts received for early payment of Fire Rescue Assessments, pursuant to the Uniform
Assessment Collection Act or for early payment of Fire Rescue Assessments; (N) all other costs
and expenses necessary or incidental to the acquisition, provision, or construction of fire rescue
services, facilities, or programs, and such other expenses as may be necessary or incidental to
any related financing authorized by the City Commission by subsequent resolution; (0) a
reasonable amount for contingency and anticipated delinquencies and uncollectible Fire Rescue •
Assessments; and (P) reimbursement to the City or any other person for any moneys advanced
for any costs incurred by the City or such person, in connection with any of the foregoing
components of Fire Rescue Assessed Cost.
(2) In the event the City also imposes an impact fee upon new growth or
development for fire rescue related capital improvements, the Fire Rescue Assessed Cost shall
not include costs attributable to capital improvements necessitated by new growth or
development that will be paid by such impact fees.
(3) In no event shall the Fire Rescue Assessed Cost include any amount
attributable to the Emergency Medical Services Cost.
(e) "Fire Rescue Incident Reports" mean those Incident Reports that do not record
Emergency Medical Services.
(f) "National Fire Rescue Incident Reports" mean a guide of how property use codes and
other related information are categorized.
(g) "Recreational Vehicle Park" means (1) a place set aside and offered by a person for
either direct or indirect remuneration of the owner, lessor, or operator of such place, for the •
3 RESOLUTION NO.2012-
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• parking, accommodation, or rental of five or more recreational vehicles or tents; and (2) licensed
by the Department of Health of the State of Florida, or its successor in function as a
"Recreational Vehicle Park"under Chapter 513,Florida Statutes,as amended from time to time.
Section 3. Provision and Funding of Fire Rescue Services. That upon the
imposition of Fire Rescue Assessments for fire rescue services, facilities, or programs against
Assessed Property located within the City, the City shall provide fire rescue services to such
Assessed Property. A portion of the cost to provide such fire rescue services, facilities, or
programs shall be funded from proceeds of the Fire Rescue Assessments. The remaining cost
required to provide fire rescue services, facilities, or programs shall be funded by available City
revenues other than Fire Rescue Assessment proceeds.
It is ascertained, determined, and declared by this Resolution that each parcel of Assessed
Property located within the City will be benefited by the City's provision of fire rescue services,
facilities, or programs in an amount not less than the Fire Rescue Assessment imposed against
such parcel,computed in the manner as set forth in this Preliminary Rate Resolution.
Section 4. Imposition and Computation of Fire Rescue Assessments. That Fire
• Rescue Assessments shall be imposed against all Tax Parcels within the Property Use
Categories. Fire Rescue Assessments shall be computed in the manner set forth in this
Preliminary Rate Resolution.
Section 5. Legislative Determinations of Special Benefit and Fair
Apportionment. That it is ascertained, determined, and declared that the Fire Rescue
Assessed Cost provides a special benefit to the Assessed Property, based upon the following
legislative determinations:
General
(A) Upon the adoption of this Preliminary Rate Resolution, and determining the Fire
Rescue Assessed Costs and identifying the Assessed Property to be included in the Assessment
Roll, the legislative determinations of special benefit ascertained, determined, and declared in
Section 1.04 of the Ordinance are ratified and confirmed to the extent authorized by law.
(B) It is fair and reasonable to use the National Fire Rescue Incident Report Codes for
the Cost Apportionment and the Parcel Apportionment because: (1) the Call Volumes are
recorded according to the Property Use Code as defined in the National Fire Rescue Incident
Report (Appendix E). Utilizing them is the most comprehensive, accurate, and reliable
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information readily available to determine the property use and Building Area for improved •
property within the City, and (2) the Tax Roll database within such property use codes is
maintained by the Property Appraiser and is consistent with parcel designations on the Tax Roll,
which compatibility permits the development of an Assessment Roll in conformity with the
requirements of the Uniform Method of Collection.
(C) The data available in the Improvement Codes is useful and accurate to determine
Building Area because the Improvement Codes represent records maintained by the Property
Appraiser with the most information relative to Building Area regardless of property use.
Cost Apportionment
(A) It is fair and reasonable and consistent with the decision from the Fourth District
Court of Appeal in the case of SMM Properties, Inc. v. City of North Lauderdale, Florida 760
So. 2d 998 (Fla. 4 h DCA 2000), review granted, SC 00-1555 (Fla. Sup. Ct.), to exclude from the
Fire Rescue Assessed Cost amounts determined to constitute the Emergency Medical Services
Cost.
(B) Apportioning the Fire Rescue Assessed Cost among classifications of improved
property based upon historical demand for fire rescue services, but not Emergency Medical •
Services, is fair and reasonable and proportional to the special benefit received.
(C) The Fire Rescue Incident Reports are the most reliable data available to determine
the potential demand for fire rescue services from property use and to determine the benefit to
property use resulting from the availability of fire rescue services to protect and serve Buildings
located within Assessed Property and their intended occupants. There exist sufficient Fire
Rescue Incident Reports documenting the historical demand for fire rescue services from
Assessed Property within the Property Use Categories. The Demand Percentage determined for
each Property Use Category by an examination of such Fire Rescue Incident Reports is
consistent with the experience of the City. Therefore, the use of Demand Percentages
determined by an examination of Fire Rescue Incident Reports is a fair and reasonable method to
apportion the Fire Rescue Assessed Costs among the Property Use Categories.
(D) The level of services required to meet anticipated demand for fire rescue services
and the corresponding annual fire rescue budget required to fund fire rescue services provided to
non-specific property uses would be required notwithstanding the occurrence of any incidents
from such non-specific property uses. Therefore, it is fair and reasonable to omit from the
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• Demand Percentage calculation the Fire Rescue Incident Reports documenting fire rescue
services provided to non-specific property uses.
Residential Parcel Apportionment
(A) The size or the value of the Residential Property does not determine the scope of
the required fire rescue response. The potential demand for fire rescue services is driven by the
existence of a Dwelling Unit and the anticipated average occupant population.
(B) Apportioning the Fire Rescue Assessed Costs for fire rescue services attributable
to Residential Property on a per Dwelling Unit basis is required to avoid cost inefficiency and
unnecessary administration and is a fair and reasonable method of Parcel Apportionment based
upon historical call data,based upon an average of immediate past three calendar years.
(C) No Fire Rescue Assessment shall be imposed upon a parcel the use of which is
wholly exempt from ad valorem taxation under Florida law.
Non-Residential Parcel Apportionment
(A) The risk of loss and the demand for fire rescue service availability is substantially
• the same for Buildings below a certain minimum size. Because the value and anticipated
occupancy of non-residential Buildings below a certain minimum size is less, it is fair,
reasonable and equitable to provide a lesser assessment burden on improved property containing
such Buildings by the creation of specific Building Area classification ranges for such parcels.
(B) The separation of improved Non-Residential Property into Building Area
classification ranges is fair and reasonable for the purposes of Parcel Apportionment because:
(1) the absence of a need for precise square footage data within the ad valorem tax records
maintained by the Property Appraiser undermines the use of actual Building Area within each
improved parcel as a basis for Parcel Apportionment; (2) the administrative expense and
complexity created by an on-site inspection to determine the actual Building Area within each
improved parcel assessed is impractical; (3) the demand for fire rescue service availability is not
precisely determined or measured by the actual Building Area within benefited parcels; and (4)
the classification of parcels within Building Area classification ranges is a fair and reasonable
method to classify benefited parcels and to apportion costs among benefited parcels that create
similar demand for the availability of fire rescue services.
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(C) The demand for the availability of fire rescue services diminishes at the outer •
limit of Building size because a fire occurring in a structure greater than a certain size is not
capable of being suppressed under expected conditions and the fire control activities under such
circumstances are directed to avoid the spread of the fire event to adjacent Buildings. Therefore,
it is fair and reasonable to place a cap on the Building Area classification of benefited parcels
within Non-Residential Property.
(D) Assembly Property, the use of which is exempt from ad valorem taxation under
Florida law, provides facilities and uses to the ownership, occupants and membership as well as
the public in general that otherwise might be requested or required to be provided by the City
and such property uses serve a legitimate public purpose and provide a public benefit.
Therefore, it is fair and reasonable not to impose Fire Rescue Assessments upon such parcels of
Assembly Property the use of which is wholly exempt from ad valorem taxation under Florida
law. Accordingly, no Fire Rescue Assessment shall be imposed upon a parcel of Assembly
Property which use is wholly exempt from ad valorem taxation under Florida law.
(E) It is fair and reasonable to assess "Hotels" and "Motels" as Commercial Property.
(F) It is fair and reasonable to assess "vacant property" by using acreage as there are •
no structures existing on the properties.
(G) In accordance with Chapter 2002-241, Laws of Florida, which mandates that the
City treat Recreational Vehicle Park property as Commercial Property for non-ad valorem
special assessments levied by the City (such as this proposed Assessment), it is fair and
reasonable to treat each space within the Recreational Vehicle Parks as a Building of
Commercial Property and assign the minimum square footage of 1,200 square feet that is
mandated by the Department of Health under Chapter 64E-15.002(3), Florida Administrative
Code for Recreational Vehicle Park spaces and a square footage of 500 square feet for tent
spaces inside Recreational Vehicle Parks, also as mandated by Chapter 64E-15.002(3), Florida
Administrative Code.
Section 6. Cost Apportionment Methodology. That utilizing data from the Fire
Rescue Incident Reports related to the type of calls and physical location of each call, the City
assigned fire rescue incidents within the City,to Property Use Categories.
Based upon such assignment of Fire Rescue Incident Reports to Property Use Categories,
the number of Fire Rescue Incident Reports filed within a sampling period was determined for
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• each Property Use Category. A Demand Percentage was then determined for each Property Use
Category by calculating the percentage that Fire Rescue Incident Reports allocated to each
Property Use Category bear to the total number of Fire Rescue Incident Reports documented for
all Property Use Categories within the sampling period.
The Demand Percentage for each Property Use Category was then applied to the Fire
Rescue Assessed Costs and the resulting product is the cost allocation of that portion of the Fire
Rescue Assessed Costs allocated to each individual Property Use Category.
Section 7. Parcel Apportionment Methodology. That the apportionment among
Tax Parcels of that portion of the Fire Rescue Assessed Cost apportioned to each Property Use
Category under the Cost Apportionment shall be consistent with the Parcel Apportionment
methodology described and determined in Appendix B, which Parcel Apportionment
methodology is approved, adopted, and incorporated into this Preliminary Rate Resolution by
reference.
It is acknowledged that the Parcel Apportionment methodology described and determined
in Appendix B is to be applied in the calculation of the estimated Fire Rescue Assessment rates
• established in Section 8 of this Preliminary Rate Resolution.
Section 8. Determination of Fire Rescue Assessed Costs; Establishment of
Annual Fire Rescue Assessment Rates. That the Fire Rescue Assessed Cost to be assessed and
apportioned among benefited parcels pursuant to the Cost Apportionment and the Parcel
Apportionment for the Fiscal Year commencing October 1, 2012, is the amount determined in
the Estimated Fire Rescue Assessment Rate Schedule, attached as Appendix C. The approval of
the Estimated Fire Rescue Assessment Rate Schedule by the adoption of this Preliminary Rate
Resolution determines the amount of the Fire Rescue Assessed Cost. The remainder of such
Fiscal Year budget for fire rescue services, facilities, and programs shall be funded from
available City revenue other than Fire Rescue Assessment proceeds.
The estimated Fire Rescue Assessments specified in the Estimated Fire Rescue
Assessment Rate Schedule are established by this Resolution to fund the specified Fire Rescue
Assessed Cost determined to be assessed in the Fiscal Year commencing October 1, 2012. No
portion of such Fire Rescue Assessed Cost is attributable to impact fee revenue that funds capital
improvements necessitated by new growth or development. Further, no portion of such Fire
Rescue Assessed Cost is attributable to the Emergency Medical Services Cost.
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The estimated Fire Rescue Assessments established in this Preliminary Rate Resolution •
shall be the estimated assessment rates applied by the City Manager in the preparation of the
updated Assessment Roll for the Fiscal Year commencing October 1, 2012 as provided in
Section 9 of this Preliminary Rate Resolution.
Section 9. Annual Assessment Roll. That the City Manager is directed to prepare,
or cause to be prepared, an updated Assessment Roll for the Fiscal Year commencing October 1,
2012, in the manner provided in the Ordinance. The updated Assessment Roll shall include all
Tax Parcels within the Property Use Categories. The City Manager shall apportion the estimated
Fire Rescue Assessed Cost to be recovered through Fire Rescue Assessments in the manner set
forth in this Preliminary Rate Resolution. A copy of this Preliminary Rate Resolution, the
Ordinance, the Initial Assessment Resolution, the Final Assessment Resolution, documentation
related to the estimated amount of the Fire Rescue Assessed Cost to be recovered through the
imposition of Fire Rescue Assessments, and the updated Assessment Roll shall be maintained on
file in the office of the City Clerk and open to public inspection. The foregoing shall not be
construed to require that the updated Assessment Roll proposed for the Fiscal Year beginning
October 1, 2012, be in printed form if the amount of the Fire Rescue Assessment for each parcel •
of property can be determined by the use of a computer terminal available to the public.
It is ascertained, determined, and declared by this Resolution that the method of
determining the Fire Rescue Assessments for fire rescue services as set forth in this Preliminary
Rate Resolution is a fair and reasonable method of apportioning the Fire Rescue Assessed Cost
among parcels of Assessed Property located within the City.
Section 10. Authorization of Public Hearing. That there is established a public
hearing to be held at 6:00 p.m. on September 12, 2012, in the City Commission Chambers of
City Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida, at which time the City
Commission will receive and consider any comments on the Fire Rescue Assessments from the
public and affected property owners and consider imposing Fire Rescue Assessments for the
Fiscal Year beginning October 1, 2012 and collecting such assessments on the same bill as ad
valorem taxes.
Section 11. Notice of Publication. That the City Clerk shall publish a notice of the
public hearing authorized by Section 10 of this Preliminary Rate Resolution in the manner and
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• time provided in Section 2.04 of the Ordinance. The notice shall be published no later than
August 20,2012, in substantially the form attached as Appendix D.
Section 12. Notice by Mail. That the Director of Finance shall provide information
on the public hearing and the "not to exceed" rate to the Broward County Property Appraiser's
Office to be included in the TRIM (Truth in Millage) Notice to serve as first class notice as
required by the Ordinance no later than August 3, 2012.
Section 13. Application of Assessment Proceeds. That proceeds derived by the City
from the Fire Rescue Assessments will be utilized for the provision of fire rescue services,
facilities, and programs. In the event there is any fund balance remaining at the end of the Fiscal
Year, such balance shall be carried forward and used only to fund fire rescue services, facilities,
and programs.
Section 14. Conflict. That all resolutions or parts of resolutions in conflict with this
Resolution are repealed to the extent of such conflict.
Section 15. Severability. That if any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part
• or application, it shall not affect the validity of the remaining portions or applications of this
resolution.
Section 16. Effective Date. That this resolution shall be in force and take effect
immediately upon its passage and adoption.
PASSED AND ADOPTED on , 2012.
ATTEST:
LOUISE STILSON, CMC PATRICIA FLURY
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J.ANSBRO
CITY ATTORNEY
•
10 RESOLUTION NO.2012-
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APPENDIX C
ESTIMATED FIRE RESCUE ASSESSMENT RATE SCHEDULE •
Section C-1. Determination Of The Fire Rescue Assessed Cost. The estimated Fire
Rescue Assessed Cost to be assessed for the Fiscal Year commencing October 1, 2012, is$4,153,765.
Section C-2. Estimated Fire Rescue Assessments. The estimated Fire Rescue
Assessments to be assessed and apportioned among benefited parcels pursuant to the Cost
Apportionment and Parcel Apportionment to generate the estimated Fire Rescue Assessed Cost for
the Fiscal Year commencing October 1, 2012, are established as follows for the purpose of this
Preliminary Rate Resolution:
PROPERTY USE Rate Per Dwelling Unit
CATEGORIES
Residential Per Dwelling Unit $128.42
NON- Vacant Per Acreage $218.96
RESIDENTIAL
PROPERTY USE Institutional /
CATEGORIES Assembly/Educational $316.71 •
Per Acreage
Multiplier Building classification
(in square footage Industrial/
range) Commercial/Hotel- Warehouse
Motel/Medical
1 < 1,999 $559.71 $330.88
1.375 2,000 - 3,499 $769.60 $454.95
2.13 3,500 -4,999 $1,189.38 $703.11
3.75 5,000-9,999 $2,098.90 $1240.78
7.50 10,000 - 19,999 $4,197.80 $2481.57
12.50 20,000 - 29,999 $6,996.34 $4135.95
17.50 30,000- 39,999 $9,794.88 $5790.33
22.50 40,000-49,999 $12,593.41 $7444.71
25.00 > 50,000 $13,992.68 $8271.90
•
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• RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER
SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA
BEACH, FLORIDA; ESTABLISHING THE "NOT TO EXCEED"
ASSESSMENT RATE FOR STORMWATER ASSESSMENTS FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2012; DIRECTING THE
PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING
A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF
SUCH HEARING; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach implemented a recurring annual stormwater
assessment program to provide funding for the City's stormwater services and facilities; and
WHEREAS, the Public Services Department has developed a program for improving
stormwater services within the City that will entail loan financing and grant applications that
result in substantial facility improvements, as well as loan repayments costs in the coming years;
and
WHEREAS, the cost of the City's planned borrowing and stormwater capital
• improvements will require an increased level of annual funding; and
WHEREAS, the City Commission deems it to be in the best interest of the citizens and
residents of the City of Dania Beach to adopt this Preliminary Rate Resolution establishing
proposed fees for stormwater assessments;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the Preliminary Stormwater Assessment rate for the fiscal year
beginning October 1, 2012, is established at an equivalent residential unit rate of$40.00.
Section 2. That the City Manager is directed to prepare, or cause to be prepared, an
updated Assessment Roll for the Fiscal Year commencing October 1, 2012.
Section 3. That there is established a public hearing to be held at 6:00 p.m. on
September 12, 2012, in the City Commission Chambers of City Hall, 100 West Dania Beach
Boulevard, Dania Beach, Florida, at which time the City Commission will receive and consider
any comments on the Stormwater Assessments from the public and affected property owners,
•
152 of 161
consider imposing Stormwater Assessments for the Fiscal Year beginning October 1, 2012, and •
collecting such assessments on the same bill as ad valorem taxes.
Section 4. That the City Clerk shall publish a notice of the public hearing in the local
newspaper. The notice shall be published no later than August 20, 2012, in substantially the
form attached.
Section 5. That the Director of Finance shall provide information on the public
hearing and the "not to exceed" rate to the Broward County Property Appraiser's Office to be
included in the TRIM (Truth in Millage) Notice to serve as first class notice as required by the
Ordinance no later than August 3, 2012.
Section 6. That proceeds derived by the City from the Stormwater Assessments will be
utilized for the provision of stormwater services, facilities, and programs. In the event there is
any fund balance remaining at the end of the Fiscal Year, such balance shall be carried forward
and used only to fund stormwater services, facilities, and programs.
Section 7. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 8. That if any clause, section, other part or application of this Resolution is held •
by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it
shall not affect the validity of the remaining portions or applications of this resolution.
Section 9. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on , 2012.
ATTEST:
LOUISE STILSON, CMC PATRICIA FLURY
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J.ANSBRO
CITY ATTORNEY
•
2
153 of 161
• STORMWATER SPECIAL ASSESSMENTS
Notice is given that the City Commission of the City of Dania Beach will conduct a
public hearing to consider reimposition of stormwater assessments for the provision of
stormwater management services within the City of Dania Beach for the Fiscal Year beginning
October 1, 2012.
The stormwater assessments are based on two components — the impervious area of the
property and the percentage of impervious area as compared to the median single family home.
Both variables are required to determine the appropriate amount of stormwater runoff generated
by impervious surface on each parcel of property. Impervious surfaces include the roof top,
patios, driveways, parking lots and similar areas. The City has determined that the median
single-family residence in the City includes 1,720 square feet of impervious surface on a median
lot size of 6,500 square feet, which is defined as one "equivalent residential unit" or "ERU" and
has an impervious factor of 0.26. The annual stormwater assessment rate for the upcoming fiscal
year will be $40.00 for each ERU. Since verifying the impervious surface for each single-family
residence in the City is a practical impossibility, all single-family residences have been assigned
one ERU. Mobile homes on owner occupied lots in trailer parks have been assigned one-half
ERU. All other properties have been calculated individually as follows:
• • For condominiums, the total impervious area (TIA) is calculated for the condominium
community, including parking and association property. The total area(TA) encompassed
by the development is determined as follows:
((TIA/1720)x(TIA/(0.26 x TA))/number of units in complex;
• While vacant property has no impervious area, it may still contribute to the City's
stormwater system, so the assessment is based on the total area (TA). As a result, vacant
property assessments are calculated without the operating component as follows: 0.2 x
TA/6500;
• For mobile home parks, the typical mobile home, driveway, pad and ancillary activities
constitute 1300 square feet. Therefore the total impervious area (TIA) for mobile home
parks was determined by multiplying the number of potential mobile homes by 1300.
The formula is: (1300 x No of MHs/1720)x(TIA/(0.26 x TA); and
• For all other property uses the total impervious area(TIA) is calculated for the property,
including parking. The total area (TA) encompassed by the development is also
calculated. The assessment is determined as follows: (TIA/1720)x(TIA/(0.26 x TA).
•
3
154 of 161
A new credit system has been developed for those properties that retain stormwater on •
site. The policy grants an eighty (80) percent credit to those properties. Properties that cannot
benefit in any way from the City's stormwater program are granted 100 percent credits.
Copies of the Stormwater Utility Ordinance (Ordinance No. 13-96); the Initial
Stormwater Assessment Resolution (Resolution No. 73-96); the Final Stormwater Assessment
Resolution (Resolution No. 73-96, as amended by Resolution No. 103-96; and Resolution 116-
96), the Preliminary Rate Resolution initiating the annual process of updating the Assessment
Roll and reimposing the Stormwater Assessments, the proposed amendments to the Stormwater
Ordinance and the updated Stormwater Assessment Roll for the upcoming fiscal year are
available for inspection at the City Clerk's office.
If you have any questions, please contact the City's Department of Finance at (954)
924-6800 Ext. 3672 between 9:00 a.m. and 4:00 p.m. The above special assessments will be
collected on the ad valorem tax bill to be mailed in November 2012, as authorized by Section
197.3632, Florida Statutes. Failure to pay the assessments will cause a tax certificate to be issued
against the property,which may result in a loss of title (ownership) of one's real property. These
special assessment programs proved to be successful last year in fairly and efficiently providing •
a much needed alternative funding and collection approach for these vital and essential services.
A PUBLIC HEARING WILL BE HELD AT 6:00 P.M. ON SEPTEMBER 12, 2012, IN THE
CITY COMMISSION CHAMBER OF CITY HALL, 100 WEST DANIA BEACH
BOULEVARD, DANIA BEACH, FLORIDA, FOR THE PURPOSE OF RECEIVING PUBLIC
COMMENT ON ALL OF THE PROPOSED ASSESSMENTS. All affected property owners
have a right to appear at the hearing and to file written objections with the City Commission
within 20 days of this notice. If a person decides to appeal any decision made by the City
Commission with respect to any matter considered at the hearing, such person will need a record
of the proceedings and may need to ensure that a verbatim record is made, including the
testimony and evidence upon which the appeal is to be made. In accordance with the Americans
with Disabilities Act, persons needing special accommodation or an interpreter to participate in
this proceeding should contact the City Clerk's office at (954) 924-6800 Ext. 3624, at least two
days prior to the date of the hearing.
•
4
155 of 161
• RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF
SOLID WASTE IN THE CITY OF DANIA BEACH, FLORIDA;
ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR SOLID
WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY
LOCATED WITHIN BOUNDARIES OF THE CITY OF DANIA BEACH, FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 2012; DIRECTING THE
PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC
HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH
HEARING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach, Florida, enacted Ordinance No. 9-96 (the
"Ordinance"), which authorizes the reimposition of annual Solid Waste Service Assessments for
Solid Waste collection and disposal services, facilities or programs against certain Assessed
Property within the City; and
WHEREAS, the imposition of a Solid Waste Service Assessment for Solid Waste
collection and disposal services, facilities or programs has proven to be an equitable and efficient
• method of allocating and apportioning Solid Waste Costs among parcels of Assessed Property
located in those incorporated areas of the City annexed pursuant to Chapter 90-483, Laws of
Florida (the "Griffin Road Annexation Area") and annexed pursuant to Chapter 2000-474, Laws
of Florida(collectively referred to as the "Solid Waste Assessment Area");and
WHEREAS, on December 9, 2008, the City passed Resolution No. 2008-221 amending
Resolution No. 64-96 to use the uniform method of collecting solid waste assessments for all
properties located within the boundaries of the City of Dania Beach; and
WHEREAS, the City Commission desires to impose an annual Solid Waste collection
and disposal assessment program within the boundaries of the City of Dania Beach, using the tax
bill collection method for the Fiscal Year beginning on October 1, 2012;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. Authority. That this Resolution is adopted pursuant to the provisions of
the Solid Waste Service Assessment Ordinance (Ordinance No. 09-96); the Initial Assessment
Resolution (Resolution No. 64-96); the Resolution amending Resolution No. 64-96 (Resolution
•
156 of 161
No. 2008-221); the Final Assessment Resolution (Resolution No. 71-96); Sections 166.021 and is
166.041,Florida Statutes, and other applicable provisions of law.
Section 2. Purpose and Definitions. That this Resolution constitutes the Preliminary
Rate Resolution as defined in the Ordinance which initiates the annual process for updating the
Assessment Roll and directs the reimposition of Solid Waste Service Assessments for the Fiscal
Year beginning October 1, 2012. All capitalized words and terms not otherwise defined in this
Resolution shall have the meanings set forth in the Ordinance, the Initial Assessment Resolution
and the Final Assessment Resolution. Unless the context indicates otherwise, words imparting
the singular number, include the plural number, and vice versa.
Section 3. Provision and Funding of Solid Waste Services. That upon the
imposition of Solid Waste Service Assessments for Solid Waste collection and disposal against
Assessed Property located within the boundaries of the City of Dania Beach, the City shall
provide Solid Waste collection and disposal services to such Assessed Property.
It is ascertained, determined, and declared that each parcel of Assessed Property located
within the City of Dania Beach will be benefited by the City's provision of Solid Waste
collection and disposal services in an amount not less than the Solid Waste Service Assessment •
imposed against such parcel, computed in the manner set forth in this Preliminary Rate
Resolution.
Section 4. Legislative Determinations of Special Benefit and Fair Appointment.
That the legislative determinations of special benefit and fair apportionment embodied in the
Ordinance, the Initial Assessment Resolution and the Final Assessment Resolution are affirmed
and incorporated in this Resolution by reference.
Section 5. Establishment of Annual Solid Waste Service Assessment Rate. That
for the Fiscal Year beginning October 1,2012, Solid Waste Service Assessments for Solid Waste
collection and disposal services, facilities and programs are to be reimposed and the Solid Waste
Cost shall be allocated among all parcels of Assessed Property, as deemed necessary by the City
of Dania Beach. A rate of assessment not to exceed $271.68 for each dwelling unit is established.
Section 6. The City Manager is directed to prepare, or cause to be prepared, an
updated Assessment Roll for the Fiscal Year beginning October 1, 2012, in the manner provided
in the Ordinance. Such updated Assessment Roll shall contain the following: (1) a summary
description of all Assessed Property within the Solid Waste Assessment Area, or any other •
2 RESOLUTION NO.2012-
157 of 161
• incorporated area served by water and sewer service providers other than the City conforming to
the description contained on the Tax Roll; (2) the name and address of the owner of record of
each parcel as shown on the Tax Roll; and(3)the amount of the Solid Waste Service Assessment
for Solid Waste collection and disposal services. Copies of this Preliminary Rate Resolution, the
Ordinance, the Initial Assessment Resolution, the Final Assessment Resolution and the updated
Assessment Roll are maintained on file in the office of the City Clerk and are open to public
inspection. The foregoing shall not be construed to require that the updated Assessment Roll be
in printed form if the amount of the Solid Waste Service Assessment for each parcel of property
can be determined by use of a computer terminal available to the public. The Solid Waste
Service Assessment for each parcel of Assessed Property shall be computed by multiplying the
assessment rate by the number of Dwelling Units on such parcel.
It is ascertained, determined, and declared that the foregoing method of determining the
Solid Waste Service Assessments for Solid Waste collection and disposal services is a fair and
reasonable method of apportioning the Solid Waste Cost among parcels of Assessed Property.
Section 7. Authorization of Public Hearing. That there is established a public
• hearing to be held at 6:00 p.m. on September 12, 2012, in the City Commission Chamber of City
Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida, at which time the City
Commission will receive and consider any comments on the Solid Waste Service Assessments
from the public and affected property owners and consider reimposing the Solid Waste Service
Assessments for the Fiscal Year beginning October 1, 2012, and collecting such assessments on
the same bill as ad valorem taxes.
Section 8. Notice of Publication. That the City Clerk shall publish a notice of the
public hearing authorized by Section 6 of this Preliminary Rate Resolution in the manner and
time provided in Sections 2.04 and 2.08 of the Ordinance. The notice shall be published no later
than August 20, 2012, in substantially the form attached to this Resolution.
Section 9. Notice by Mail. That the Director of Finance shall provide information on
the public hearing and the "not to exceed" rate to the Broward County Property Appraiser's
Office to be included in the TRIM (Truth in Millage)Notice which will serve as first class notice
as required by the Ordinance.
Section 10. Severability. If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part
•
3 RESOLUTION NO.2012-
158 of 161
or application, it shall not affect the validity of the remaining portions or applications of this •
Resolution.
Section 11. Conflict. That all resolutions or parts of resolutions in conflict with this
Resolution are repealed to the extent of such conflict.
Section 12. Effective Date. That this Resolution shall be in force and take effect
immediately upon its passage and adoption.
PASSED and ADOPTED on ,2012.
ATTEST:
LOUISE STILSON, CMC PATRICIA FLURY
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J.ANSBRO •
CITY ATTORNEY
4 RESOLUTION NO.2012-
159 of 161
• SOLID WASTE SERVICE ASSESSMENTS
Notice is given that the City Commission of the City of Dania Beach will conduct a
public hearing to consider reimposing Solid Waste Service Assessments for the Fiscal Year
beginning October 1, 2012, against certain improved residential properties located within those
incorporated areas of the City of Dania Beach.
The solid waste service assessments will be computed by multiplying the number of
dwelling units on each parcel by the rate of assessment. The rate of assessment for the upcoming
fiscal year shall be $271.68. Unimproved properties, mobile home parks, apartments with four
or more dwelling units, condominiums, or commercial properties are not subject to the solid
waste service assessment.
Copies of the Solid Waste Service Assessment Ordinance (Ordinance No. 9-96), the
Initial Assessment Resolution (Resolution No. 64-96), the Final Assessment Resolution
(Resolution No. 71-96),the Preliminary Rate Resolution initiating the annual process of updating
the Assessment Roll and reimposing the Solid Waste Service Assessments, and the updated
Assessment Roll for the upcoming fiscal year are available for inspection at the City Clerk's
office.
• If you have an questions, lease contact the Cit 's Department of Finance at 954
Y Y9 � P Y p ( )
924-6800 Ext. 3672, Monday through Friday between 9:00 a.m. and 4:00 p.m.
The above special assessments will be collected on the ad valorem tax bill to be mailed in
November 2012, as authorized by Section 197.3632, Florida Statutes. Failure to pay the
assessments will cause a tax certificate to be issued against the property, which may result in a
loss of title (ownership)of one's real property. These special assessment programs proved to be
successful last year in fairly and efficiently providing a much needed alternative funding and
collection approach for these vital and essential services.
A PUBLIC HEARING WILL BE HELD AT 6:00 P.M. ON SEPTEMBER 12, 2012, IN
THE CITY COMMISSION CHAMBER OF CITY HALL, 100 WEST DANIA BEACH
BOULEVARD, DANIA BEACH, FLORIDA, FOR THE PURPOSE OF RECEIVING PUBLIC
COMMENT ON ALL OF THE PROPOSED ASSESSMENTS. All affected property owners
have a right to appear at the hearing and to file written objections with the City Commission
within 20 days of this notice. If a person decides to appeal any decision made by the City
Commission with respect to any matter considered at the hearing, such person will need a record
•
5 RESOLUTION NO.2012-
160 of 161
of the proceedings and may need to ensure that a verbatim record is made, including the S
testimony and evidence upon which the appeal is to be made. In accordance with the Americans
with Disabilities Act, persons needing special accommodation or an interpreter to participate in
this proceeding should contact the City Clerk's office at (954) 924-6800 Ext. 3624, at least two
days prior to the date of the hearing.
CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA
•
6 RESOLUTION NO.2012-
161 of 161
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